105kw portable 500kva 3-phase electrical substation · 3.3 task 3 – oil filled transformer,...

CHPRC STATEMENT OF WORK: RFP 334257

105KW Portable 500 kVA 3-Phase Electrical Substation

of 21

Part I

Statement of Work for

105KW Portable 500kVA 3-Phase Electrical Substation

Revision 0

September 5, 2019

Prepared by: George Jackson

APPROVALS PRINT NAME SIGNATURE

BTR* GJ Jackson

CAM / Project Controls** TT Dillsi/S Pratt

Contract Officer*** JK Salter

* Approval for technical content ** Approval for funding availability ***Approval for contractibility

Contents 1.0 INTRODUCTION / BACKGROUND ............................................................................... 2 2.0 DESCRIPTION OF WORK – GENERAL ........................................................................ 2 3.0 DESCRIPTION OF WORK – SPECIFIC .......................................................................... 2

4.0 TECHNICAL REQUIREMENTS ...................................................................................... 6 5.0 PERSONNEL REQUIREMENTS...................................................................................... 8 6.0 ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY REQUIREMENTS ......... 8

7.0 MEETINGS and SUBMITTALS ..................................................................................... 15 8.0 DELIVERABLES, PROJECT CONTROLS, MILESTONES, AND PERFORMANCE

SCHEDULE REQUIREMENTS ...................................................................................... 16 ATTACHMENT 1 - Submittal Register ....................................................................................... 18 ATTACHMENT 2 – One-Line Diagram ...................................................................................... 21



of 21

PART I – STATEMENT OF WORK

1.0 INTRODUCTION / BACKGROUND

This Statement of Work (SOW) is issued for the design, build, test and delivery of a Portable

500kVA 3-Phase Electrical Substation in support of CH2M Hill Plateau Remediation Company

(CHPRC) 100K Closure Project. CHPRC is a prime Contractor to the Department of Energy

(DOE) and all work on this Statement of Work (SOW) will be performed in support of the

CHPRC contract with DOE.

2.0 DESCRIPTION OF WORK – GENERAL

CHPRC (also referred to as the Buyer) requires a Contractor to design, procure materials,

fabricate, assemble, examine, inspect, test, and deliver the portable substation in accordance with

the specifications, and requirements identified in this SOW.

The Contractor shall provide and manage the labor, equipment, material, and services required to

complete the tasks and deliverables identified herein. The work shall be performed at the

Contractor’s facilities.

The Contractor is responsible for execution of the work in accordance with the quality standards

and requirements specified herein. The work in this SOW is General Service (GS), Quality

Level 3 (QL3).

3.0 DESCRIPTION OF WORK – SPECIFIC

This section identifies the major work elements by task. See the procurement specification for

additional requirements. The Contractor shall provide the following equipment specified per

task:

Task 1 – Skid

Task 2 – Primary Main Disconnect Switch, 15kV

Task 3 – Oil Filled Transformer, 500kVA, 13.8kV – 480Y/277-volt

Task 4 – Switchboard, 480/277Y-volt, 600-amp

Task 5 – Disconnect Switches and Receptacles, 480-volt, 200-amp

Task 6 – Dry Type Transformer 480-volt

Task 7 – Low Voltage Panelboard 240/120-volt

Task 8 – Lighting and Receptacles



of 21

3.1 Task 1 – Skid

Skid shall be sized such that special permitting is not required for shipping. Skid shall be sized

to allow access to electrical equipment for maintenance. Completed skid shall meet the seismic

and wind loading as specified in the Procurement Specification. Equipment mounted to the skid

shall be outdoor non-walk-in NEMA 3R enclosures. Skid shall be painted as required by the

Procurement Specification.

3.2 Task 2 –Primary Main Disconnect Switch 15kV

The contractor shall purchase, install and test a 15kV Primary Main Disconnect Switch. The

main disconnect switch shall be manually operated with BOE standard fuses. The switch shall

be full height steel structure sufficiently sized for bottom entry cable entry including stress cones

for termination of single conductor #2 AWG 15kV cables per phase. The Primary Main

Disconnect Switch shall include surge arresters as identified in the Procurement Specification.

3.3 Task 3 – Oil Filled Transformer, 500kVA, 13.8kV – 480Y/277-volt

The contractor shall purchase, install and test a 500kVA, 13.8kV/480Y/277-volt oil filled

transformer. Transformer ratings shall be as specified in the Procurement Specification. Line

side reactors shall be provided as required to meet the transformer impedance.

3.4 Task 4 – Switchboard 480Y/277-volt, 600-amp

The switchboard shall be fully rated for 480Y/277-volts, 600-amps. Switchboard short-circuit

rating shall be a minimum of 65kA. Switchboard to include a 600-amp main breaker, four (4)

each 200-amp, 3 phase circuit breakers, one (1) 600-amp feeder breaker and additional breakers

as required for skid mounted equipment. Switchboard shall be bottom fed. Switchboard shall be

service rated.

3.5 Task 5 – Disconnect Switches and Receptacles 480-volt, 200-amp

Skid shall include;

Four (4) 600-volt, 200-amp non-fused disconnect switches

Feeder 480-volt supply

Four (4) pin and sleeve receptacles

Plugs matching the receptacles shall be provided.

3.6 Task 6 – Dry Type Transformer 480/240-120-volt

The contractor shall purchase, install and test a 480/240-120 volt transformer to provide power to

skid mounted equipment. The transformer shall be sized for the skid-mounted equipment (lights,

receptacles, equipment heaters, etc.) and for the addition of forced air cooling fans for the main

transformer.

3.7 Task 7 – Low Voltage Panelboard 240/120-volt

The contractor shall purchase, install and test a 240/120-volt panelboard to provide power to

skid-mounted equipment. The panelboard short-circuit and breaker current interrupting rating

shall be as determined by the contractor. The panelboard shall be fully rated. The panelboard



of 21

shall be provided with a minimum of two (2) 120-volt, 20-amp, single pole circuit breakers and

two (2) 240/120-volt, 20-amp, two pole circuit breakers for future use by the Buyer.

3.8 Task 8 – Lighting and receptacles

The Contractor shall provide LED Luminaires that provide a minimum lighting level of 5

foot-candles over the entire skid. The luminaires shall be provided power from the low voltage

panelboard. The skid shall be provided with a minimum of four (4) 120-volt, 15-amp receptacles

for use when working on the substation. Receptacles shall be powered from a minimum of two

(2) circuits. Receptacles shall be labeled with the panelboard identifier and circuit number.

Raceway and wiring for this equipment shall be as selected by the contractor.

3.9 Equipment Submittals

The following information shall be submitted by the Contractor per the submittal registry and

approved by the Buyer/BTR.

1. Drawings

a. Master Drawing index

b. Equipment Arrangement

c. Dimensional Plan and Elevation

d. Wiring, schematic and single line diagram

e. Conduit entrance and dimensions

f. Bus locations and configurations

g. Buyer’s wiring terminal block locations and other terminal block locations

h. Anchor bolt locations

i. Grounding connections

2. Documentation

a. Equipment weight

b. List of sub-assemblies, devices and part numbers

c. Time-Current curves for over-current protective devices

d. Bill of material

e. Product data sheets

f. Seismic and wind loading calculations

3. Material Delivery

a. Nameplate schedule

b. Component list

c. Assembly ratings including:

i. Short circuit rating



of 21

ii. Voltage

iii. Continuous current

iv. Basic impulse levels

v. kVA

d. Major component ratings including:

i. Voltage

ii. Continuous current

iii. Interrupting current

iv. Transformer Impedance

v. Transformer Efficiency

e. Cable terminal sizes and quantity per phase

f. Bus-way connections

g. Certified product test reports

h. Recommended spare parts list

i. Seismic and wind loading analysis/calculations

j. As built drawings [reference section 3.9 (1) Drawings]

Note: Drawings will be accepted by the Buyer prior to full acceptance of the

skid-mounted substation unit.

The unit shall be new (unused) with exception of the primary main disconnect switch and

500kVA transformer that may be refurbished, current standard production model, and shall be

completely prepared for customer delivery through service by a factory franchised dealer prior to

delivery. Unit must be current model built for the U.S. market sold by a factory authorized

distributor. The substation shall be inspected for compliance with NFPA 70, National Electrical

Code (NEC) by a certified NEC Inspector. The NEC inspection report shall be submitted to the

Buyer.

Accessories as listed herein shall be identical to those regularly supplied to the dealer by the

original equipment manufacturer, and shall be of identical quality and design as those normally

installed on units for sale through normal commercial channels. Units supplied shall have all the

latest changes and features offered as standard whether called for in these specifications or not.

Modifications shall be painted to match model.

Product data sheets for equipment to be utilized in the construction of the portable substation and

both plan and elevation drawings showing equipment located onto trailer need to be submitted

and approved by Buyer prior to commencement of work. The product data sheets shall be

traceable to their respective items by way of model/part numbers or other identifying markings

on the items.



of 21

The portable substations shall be delivered to 2355 Stevens Drive on or before the contracted

delivery date. This date will be provided to the Contractor on award based on proposed delivery

date costs.

3.10 Acceptance Criteria

Work products and services provided shall meet all applicable CH2M HILL procedures for

control and review of work products and pertinent regulatory requirements as required.

Acceptance criteria are identified in the procurement specification and in this SOW. The

equipment shall successfully pass the testing identified in the Procurement Specification. Where

equipment fails the testing that testing the equipment shall be replaced at the Contractors expense

and retested.

In general, acceptance will be by source inspection at the Contractor’s facility and receipt

inspection by Acquisition Verification Services (AVS) upon delivery.

The skid-mounted Substation shall meet the requirements as stated in the procurement

specification.

3.11 Special requirements

Contractor shall perform calculations for wind and seismic, which must be performed by a

registered Professional Engineer in the State of Washington. The calculation shall be submitted

and approved by the Buyer prior to commencement of work.

Full drawing packages will be sent to CHPRC during the submittal process so engineers may

review drawings in whole.

3.12 Organizational Interfaces

The Contractor shall interface with various CHPRC (and other) organizations through the

Contract Specialist (or designee) as required. The Buyer Technical Representative (BTR)

(George Jackson, phone 509-373-4355, or designee) will act as the technical point of contact.

3.13 Work not Included

Work not included in this Contract includes installation of equipment at the Hanford Site.

3.14 Government Furnished Materials and Equipment

The government will not furnish any materials or equipment.

3.15 Site Coordination Requirements

If access to the Hanford site is necessary, site visitation will be coordinated through the Contract

Specialist.

4.0 TECHNICAL REQUIREMENTS

Work shall be performed in strict accordance with CHPRC design criteria, codes and standards,

specifications, drawings, exhibits, and any other documents which by reference are made a part

of this Statement of Work. If clarification is required during performance of this work scope,

contact the BTR for resolution and/or submit a Request for Clarification (RCI) form

A-6004-833.



of 21

4.1 Drawings

The latest version of the drawings listed below, are hereby incorporated into, and made a part of

this SOW. CHPRC will provide AutoCAD files of the drawings upon request. Due to the poor

reproduction of the One-Line Diagram in the Procurement Specification a copy is attached to this

SOW as Attachment 2.

Drawing No. Title

ATTACHMENT 2

(See KBC-63613, Figure 2)

Skid-Mounted Substation

4.2 Specifications

The latest version of the specifications listed below, are hereby incorporated into, and made a

part of this SOW.

Specification No. Title

KBC-63613 Skid-Mounted Substation for 105KW Procurement Specification

4.3 Design Changes

Any proposed changes to Buyer or Contractor design media need to be approved by the Buyer.

Changes to the Procurement Specification will be made via a Buyer’s Engineering Change

Request (ECR). Changes to the approved Contractors drawings will use the Contractor’s change

control process.

The Contractor shall submit a copy of their change control process (i.e. redline process) to the

Buyer for approval. If the Contractor’s change control process has previously been approved by

the Buyer, the Contractor may submit a statement declaring that it has been previously approved

and that it has not changed.

Proposed changes to the design media will be managed using the process described below:

A. When corrections, improvements, or questions are identified against the contractor

drawings, the Contractor shall notify the Buyer using a Request for Clarification (RCI).

The Contractor shall describe the issue and provide a proposed resolution. A markup of

the drawing may be attached to the RCI if necessary to communicate the proposed

change.

B. The Buyer will review the proposed change, generate a disposition, and return the RCI to

the Contractor. If the Buyer concurs a drawing change is necessary, the Contractor shall

change the drawings using the Contractor’s change control process.

C. If the Contractor believes the RCI response constitutes a Contract change, the Contractor

shall immediately process a Contract Change Form (A-6004-820) and await receipt of

additional written instruction from the Contract Specialist.



of 21

D. The Contractor shall collect drawing changes made during the fabrication process and

issue revised fabrication drawings (as-built) to the buyer. Final acceptance by the Buyer

requires that the actual configuration of each item matches the as-built drawings.

4.4 Exhibits

The Forms shown in the following table are hereby incorporated into and made a part of this

SOW.

Exhibit No. Title

A- Form A-6004-757 Contractor Document Submittal

B- Form A-6004-833 Request for Clarification/Information (RCI)

C-Form A-6004-820 Contract Change

D-Form A-6004-757 Contractor Document Submittal Form (CDSF)

5.0 PERSONNEL REQUIREMENTS

5.1 Training and Qualification

A. The Contractor is expected to provide appropriately trained and qualified staff to perform the

type of work specified.

B. Contractor shall maintain training records for their personnel.

C. Contractor is responsible for outsourced contracted services to ensure appropriate training

and qualifications have been met to meet the requirements of this SOW and the Codes and

Standards invoked.

D. The Contractor must meet the following minimum qualifications:

a. Specific required Certificated NEC Inspector

b. Licensed professional engineer (PE) who is registered in the State of Washington.

6.0 ENVIRONMENTAL, SAFETY, HEALTH, AND QUALITY REQUIREMENTS

The Contractor shall perform work safely, in a manner that ensures adequate protection for

employees, the public, and the environment, and shall be accountable for the safe performance of

work. The Contractor shall comply with, and assist CHPRC in complying with Environmental,

Safety, Health, and Quality (ESH&Q) requirements of all applicable laws, regulations and

directives.

The Contractor shall flow down ESH&Q requirements to the lowest tier subcontractor

performing Work, commensurate with the risk and complexity of the work.

6.1 Safety Requirements

Contractor shall follow their facility specific safety requirements in execution of this work.



of 21

6.2 Quality Assurance and Control

The Contractor shall maintain a documented Quality Assurance Program.

6.2.1 Safety Classification and Quality Level of Items and Services

Safety classification is General Service (GS) and Quality Level 3 (QL-3).

6.3 Quality Assurance/Inspection Requirements

For this contract release, the Contractor shall comply with the Hanford Site Procurement Quality

Clauses listed in Table 6.3, with full text listed in this section.

Table 6.3 Procurement Quality Clause List

QA Clause Description

B13 Fabrication/Inspection/Test Plan

B16 Source Inspection

B22 Nonconformance Documentation and Reporting

B25 Certified Weld Inspector

B28 Welding Procedures and Qualifications

B31 Nondestructive Examination Process

B32 Identification of Items with Part Number/Model Number

B49 Certified Material Test Report

B52 Inspection and Test Reports

B65 Nationally Recognized Testing Laboratory (NRTL) Listed or Labeled

B76 Procurement of Potentially Suspect or Counterfeit Items

B79 Certificate of Conformance

B85 Packaging/Shipping Procedures

6.3.1 Fabrication/Inspection/Test Plan (B13)

The Supplier shall prepare a detailed fabrication/inspection/test plan (Traveler) for insertion of

Buyer-designated source inspection/witness notification points. Prior to starting work, the plan

shall be submitted to the Buyer for review, approval and insertion of Buyer's designated

inspection/witness notification points unless otherwise specified in procurement documents. The

plan shall include the following:

1. Traceability to Buyer's Purchase Order/ Contract Order document number.

2. Description of items to be fabricated/tested/inspected (e.g., components, subassemblies,

assemblies).

3. Sequential fabrication/process steps.

4. Sequential points for inspection and tests to be performed during fabrication/processing.

5. Method/procedure to be used for performance of inspection/test/fabrication, including:



of 21

a. Each characteristic or attribute to be evaluated,

b. The report form to be utilized, and

c. Specific Codes/Standard requirements as specified by procurement documents i.e.,

ASME, ASTM, ANSI, etc.

Subsequent revisions/modifications to the fabrication/inspection/test plan document require

review and approval by the Buyer prior to implementation of the change. When subcontracting

any portion of this Purchase Order/Contract Order, the Supplier is required to invoke the

applicable quality assurance program requirements on the subcontractor.

6.3.2 Source Inspection (B16)

All items are subject to inspection at the Supplier's facility or Supplier's subcontractor's facility

by a Buyer's quality assurance/quality control representative. Supplier shall notify Buyer at least

5 working days in advance of the time items will reach any inspection hold point established by

the Buyer in the procurement package.

6.3.3 Nonconformance Documentation and Reporting (B22)

All nonconformances identified at the Supplier's facility with a proposed disposition of "Accept"

or "Repair" shall be approved by the Buyer before any corrective action is taken by the Supplier

on the nonconformance.

Accept: A disposition that a nonconforming item will satisfactorily perform its

intended function without repair or rework.

Repair: A disposition requiring the processing of a nonconforming item so that its

characteristics meet the requirements listed in the disposition statement of the

nonconformance report.

A Supplier Nonconformance exists when;

1) A Purchaser’s technical or material requirement, or a requirement in a Purchaser

approved Supplier document is violated; and

2) The nonconformance cannot be corrected by continuation of the original manufacturing

process or by rework; or

3) The item does not conform to the original requirement but can be restored to a condition

such that the capability of the item to function is unimpaired.

Each Nonconformance shall be documented by the Supplier on the Supplier's nonconformance

form. After documenting the nonconformance, disposition and technical justification, the form

shall be forwarded to the Buyer.

After the recommended disposition has been evaluated by the Buyer, the form shall be returned

to the Supplier with a disposition of approval or rejection. The Supplier may take corrective

action on the nonconformance only after the form is approved.

The Supplier's nonconformance form shall be shipped with the affected item.



of 21

6.3.4 Certified Weld Inspector (B25)

Supplier personnel performing weld inspections shall be certified as a Certified Weld Inspector

(CWI) in accordance with the requirements specified in AWS QC-1.

The following documentation shall be submitted prior to the start of fabrication:

1. Current AWS CWI certificates.

2. Current and valid visual acuity examination. The examination must be performed annually.

3. Visual weld inspection procedures.

Approval shall be obtained from the Buyer prior to start of fabrication.

6.3.5 Welding Procedures and Qualifications (B28)

Welding procedures and personnel shall be qualified in accordance with the applicable AWS or

ASME specifications as specified in the Purchase Order/Contract order. The Supplier shall

submit copies of all welding procedures, Procedure Qualification Records, and Welder

Qualification Records to be employed in the performance of this Purchase Order/Contract Order.

Buyer approval is required prior to the start of fabrication.

Changes and revisions to welding documentation shall be submitted to the Buyer for review and

approval prior to use. When subcontracting any portion of this Purchase Order/Contract Order,

the Supplier is required to invoke the applicable quality assurance program requirements on the

subcontractor.

6.3.6 Nondestructive Examination Process (B31)

Nondestructive examination (NDE) personnel shall be qualified and certified in accordance with

the recommended guidelines of the American Society of Nondestructive Testing's (ASNT)

ANSI/ASNT CP-189 or ASNT SNT-TC-1A, unless otherwise specified in the ordering data.

The Supplier is not authorized to begin fabrication until the following documentation has been

reviewed and approved by the Buyer:

a. NDE qualification and certification procedures

b. Personnel Level I, II, and III qualifications and certifications which include objective

evidence of NDE training, formal education, examinations, experience, date of hire, and

current eye examination

c. NDE method/examination procedures that are in accordance with the applicable

codes/standards specified in procurement documents.

All NDE reports and radiographs shall be traceable to the item examined, include all essential

examination parameters, and signed and dated by the NDE examiner. All NDE reports and

radiographs shall accompany or precede shipment of material. Radiographs, and radiographic

technique and examination reports shall be subject to approval by the Buyer prior to shipment of

completed items.

When subcontracting any portion of this Purchase Order/Contract Order, the Supplier is required

to invoke the applicable quality assurance program requirements on the subcontractor.



of 21

6.3.7 Identification of Items with Part Number/Model number (B32)

All items shall be identified with the part number/model number. Identification shall be on the

item or the package containing the item. When the identification is on the item, such marking

shall not impair the service of the item or violate dimensional, chemical, or physical

requirements.

6.3.8 Certified Material Test Report (B49)

The Certified Material Test Report (CMTR) shall include actual results of all chemical analysis,

tests, examinations, and treatments required by the material specification and this Purchase

Order/Contract order. The CMTR shall be legible, reference applicable specification number

and year of edition, and be traceable to the material furnished by heat or lot number. All reports

are subject to review and acceptance by the Buyer.

One copy of the documentation, unless otherwise specified, shall accompany the applicable

item(s) shipped.

6.3.9 Inspection and Test Report (B52)

The Supplier shall submit legible, reproducible copies of Inspection/Test Reports.

The report(s) shall include the following:

1. Identification of the applicable inspection and/or test procedure utilized.

2. Resulting data for all characteristics evaluated, as required by the governing

inspection/test procedure.

3. Traceability to the item inspected/tested, (i.e., serial number, part number, lot number,

etc.).

4. Signature of the Supplier's authorized representative or agency which performed the

inspections/tests.

One copy of the documentation, unless otherwise specified, shall accompany the applicable

item(s) shipped.

6.3.10 Nationally Recognized Testing Laboratory (NRTL) Listed or Labeled (B65)

Electrical equipment (a general term including material, fittings, devices, appliances, luminaries

[fixtures], apparatus, and the like used as a part of, or in connection with, an electrical

installation) delivered or brought onto the site in performance of this contract must be listed or

labeled by an organization currently recognized by OSHA as a nationally recognized testing

laboratory (NRTL).

A. Electrical equipment installed as part of this contract must comply with the National Electric

Code (NEC), NFPA 70 and where applicable ANSI C2 (NESC). The Buyer reserves the right

to inspect electrical equipment and installations. Contractor is responsible for notifying

Buyer when installations are available for inspection.

B. Electrical equipment and devices for which there is a UL category code identifying product

categories must be Listed or Labeled by an OSHA recognized NRTL.



of 21

1. The Canadian Standard Association (CSA) marking is currently recognized by OSHA

as an NRTL when the label includes “US” or “NRTL” subscript.

2. The European Union “CE” marking, Directive 93/68EEC, is not currently recognized

by OSHA as an NRTL marking.

3. The International Electrotechnical Commission (IEC) Standard 60529 for enclosures,

(IPxx), is not currently recognized by OSHA as an NRTL label.

Note: for a list of approved NRTLs, see http://www.osha.gov/dts/otpca/nrtl/

C. Electrical equipment for which there is no listing category must be evaluated or tested using

a method submitted to and approved by the Buyer prior to delivery of the equipment. A Field

Evaluation performed by an NRTL prior to delivery is the preferred method for buyer

approval.

Electrical equipment is also subject to the “Counterfeit Suspect Item Program”.

6.3.11 Procurement of Potentially Suspect of Counterfeit Items (B76)

Notwithstanding any other provisions of this agreement, the Supplier warrants that all items

provided to the Contractor shall be genuine, new and unused unless otherwise specified in

writing by the Contractor. Supplier further warrants that all items used by the Supplier during the

performance of work for the Hanford Site, include all genuine, original, and new components, or

are otherwise suitable for the intended purpose. Furthermore, the Supplier shall indemnify the

Contractor, its agents, and third parties for any financial loss, injury, or property damage

resulting directly or indirectly from material, components, or parts that are not genuine, original,

and unused, or not otherwise suitable for the intended purpose. This includes, but is not limited

to, materials that are defective, suspect, or counterfeit; materials that have been provided under

false pretenses; and materials or items that are materially altered, damaged, deteriorated,

degraded, or result in product failure.

Types of material, parts, and components known to have been misrepresented include (but are

not limited to) fasteners; hoisting, shackles, turnbuckles, cable clamps, wire rope, rigging, and

lifting equipment; cranes; hoists; valves; pipe and fittings; electrical equipment and devices;

plate, bar, shapes, channel members, and other heat treated materials and structural items;

welding rod and electrodes; and computer memory modules. The Supplier's warranty also

extends to labels and/or trademarks or logos affixed, or designed to be affixed, to items supplied

or delivered to the Contractor. In addition, because falsification of information or documentation

may constitute criminal conduct, the Contractor may reject and retain such information or items,

at no cost, and identify, segregate, and report such information or activities to cognizant

Department of Energy officials.

Supplier shall provide a written statement that “all items furnished under this Purchase

Order/Contract Order are genuine (I.e., not counterfeit) and match the quality, test reports,

markings and/or fitness for use required by the Purchase Order/Contract Order.

The statement shall be on supplier letterhead and signed by an authorized agent of the supplier.

Any materials furnished as part of this Purchase Order/Contract Order which have been

previously found to be suspect/counterfeit by the Department of Energy shall not be accepted.

http://www.osha.gov/dts/otpca/nrtl/



of 21

For further information on suspect/counterfeit items, reference the Department of Energy (DOE)

Guide DOE G 414.1-3

DOE Guide web address,

https://www.directives.doe.gov/directives-documents/400-series/0414.1-EGuide-3

Additional information may also be found by referring to: Managing Suspect and Counterfeit

Items (SCI) in the Nuclear Industry; International Atomic Energy Agency Guide IAEA-

TECDOC-1169.

6.3.12 Certificate of Conformance (B79)

The Supplier shall provide a legible/reproducible Certification of Conformance. Supplier’s

authorized representative responsible for quality shall sign the Certification of Conformance.

This Certification of Conformance shall, as a minimum:

1. Identify the appropriate Purchase Order/Contract Order number under which the material,

equipment, item or service is being supplied.

2. Each Order/shipment shall include a C of C unique to that shipment.

3. The quantity of each Line Item shipped shall be identified on the C of C.

4. The COC shall identify the specific procurement requirements to be met by the purchased

item or service. The procurement requirements identified shall include any approved

changes, waivers, or deviations applicable to the item or service.

5. The COC shall be signed or otherwise authenticated by a supplier’s representative. The

person signing the COC shall be the one who is responsible for this QA function and

whose responsibilities and position are described in the supplier’s QA program.

One copy of the documentation, unless otherwise specified, shall accompany the applicable item

shipped. For subsequent shipments on this Purchase Order/Contract order, reference may be

made to documentation provided with earlier shipments, instead of duplicating such

documentation.

6.3.13 Packaging/Shipping Procedures (B85)

The Supplier shall prepare and submit for approval, prior to use, a procedure or plan for the

packaging and shipping of items during the performance of this Purchase Order/Contract Order.

The procedures shall include as appropriate cleanliness inspections prior to packaging, use of

preservatives and coatings, descriptions of specially designed shipping containers, handling and

rigging procedures, final inspections, and the type of transfer and shipping vehicles, as applicable

to work scope. Examples of the packing and shipping inspection forms shall be included in the

procedure or plan. Additional guidance may be found in ASME NQA-1-2008, Quality

Assurance Requirements for Nuclear Facility Applications, Subpart 2.2, Quality Assurance

Requirements for Packaging, Shipping, Receiving, Storage, and Handling of Items for Nuclear

Power Plants.

6.4 Environmental Requirements

There are no special environmental requirements associated with this SOW.

https://www.directives.doe.gov/directives-documents/400-series/0414.1-EGuide-3

http://www-pub.iaea.org/MTCD/Publications/PDF/te_1169_prn.pdf

http://www-pub.iaea.org/MTCD/Publications/PDF/te_1169_prn.pdf



of 21

6.5 Radiological Requirements

Not applicable as this is an off-site activity.

6.6 Nuclear Safety

This work is nuclear-related. The Contractor shall be subject to 10 CFR 830.122, “Quality

Assurance Requirements,” and the enforcement actions under 10 CFR 820, “General Statement

of Enforcement Policy.

7.0 MEETINGS and SUBMITTALS

7.1 Meetings

The Contractor shall participate in the following meetings:

A. Project Kickoff meeting. This meeting will be held after contract award to review

contract requirements and processes, establish protocols for communications and

interfaces, introduce key personnel and their roles and responsibilities, and review the

project schedule. The agenda for the meeting will be provided by the Buyer. Meeting

will be held at the Buyer’s site or via teleconference.

B. Weekly Progress meeting. This meeting will be coordinated with the Contractor to occur

at a day/time acceptable to both the Buyer and the Contractor. The Contractor shall

provide a two-week “look ahead” schedule, updated weekly, one day prior to each

scheduled meeting

C. Any other meetings requested by the Buyer during the course of work as necessary.

The person or persons designated by the Contractor to attend meetings shall have all required

authority to make decisions and commit Contractor to technical decisions made during meetings.

7.2 Submittals

A. The required submittals for this contract are listed in Attachment 1, Submittal Register.

B. CHPRC distribution, review, routing, return for re-submittal, if required, and approval of

Contractor submittals shall be based on CHPRC’s 4x10 schedule. For example,

submittals received by CHPRC after 12:00 PM on Thursday will be distributed and

reviewed beginning the following Monday, and will have the complete duration of

review time as stated in the submittal register (See Attachment 1).

C. The Contractor submittals identified herein on the Submittal Register shall be submitted

by the Contractor using the Contractor Document Submittal Form (CDSF) A-6004-757

(available at http://chprc.hanford.gov/page.cfm/SubmittalsFormsDocs). Instructions for

completion of the CDSF are included with the form.

D. CHPRC’s Document Management and Control System (DMCS) will be used to

electronically manage document submittals and RCIs for this contract. The address to

transmit submittals and RCIs to is [email protected].

http://chprc.hanford.gov/page.cfm/SubmittalsFormsDocs

mailto:[email protected]



of 21

7.2.1 Final Data Package

The Contractor shall prepare a final data package containing the following records as applicable

to the fabricated component:

Contractor COC

Final as-built drawings preferred format is AutoCAD 28” by 40”

Completed fabrication traveler(s)

Bill of material providing traceability between item number, purchase order number,

and heat number

Weld map and weld inspection records

Dimensional inspection records

Completed inspection/test records

CMT Reports

COCs (for materials without CMTRs).

Applicable NCR’s (if generated)

Applicable CHPRC Request for Clarification/Information (RCI) forms

Operations and Maintenance Manuals

Written statement that “all items furnished under this Purchase Order/Contract Order

are genuine (I.e., not counterfeit).

Final Data Packages shall be assembled in the following manner:

A. Coversheets shall be labeled with Contract Order, Task number, equipment identification

number(s), and manufacturer serial number(s).

B. The final data package shall have a table of contents listing each section, and each section

shall be paginated, (i.e. Section 1 pages 1 thru 10, etc.)

Alternate methods of organizing final data packages may be proposed but are subject to approval

by the Buyer. All documents shall be legible and reproducible to the third generation.

8.0 DELIVERABLES, PROJECT CONTROLS, MILESTONES, AND

PERFORMANCE SCHEDULE REQUIREMENTS

8.1 Deliverables

Deliverables under this SOW are listed in Section 3.0 and Attachment 1, Submittal Register.

8.2 Project Controls

The Contractor shall provide a detailed baseline schedule covering activities for duration of

Contract. The schedule should be in the form of a progress chart of suitable scale to indicate

appropriately the percentage of work scheduled for completion by any given date during the

contract period of performance. Identify critical path activities, including logical sequence and

relationship of activities for engineering, design, submittals, procurement, fabrication,

inspection, testing, and delivery for work covered by Contract.



of 21

8.3 Performance Schedule

Completion of the work in this SOW is required by June 30, 2020 or other acceptable date

agreed to by the Contractor and Buyer.



of 21

ATTACHMENT 1 - Submittal Register

The Contractor shall meet the required schedule and provide the documents specified in accordance with the

following submittals. Heading/content definitions are listed beneath the register.

Contract Number and Name: Revision:

1.

No.

2.

Type and

Format

3.

Technical

Submittal

4.

Vendor

Information

5.

Description / Document Title

6.

Submittal Date

(Calendar Days)

7.

Approver

Organizations

8.

CHPRC

Review Time

(Work Days)

9.

Contract Paragraph

or Requirement

Reference

1 APW, E Yes Yes Drawings

Award + 30 days Engineering/BTR 5 3.9.1

2 APW, E Yes Yes Documentation Award + 30 days Engineering/BTR 5 3.9.2

3 AP, E Yes Yes Delivery Material 5 day prior to

shipping equipment Engineering/BTR 5 3.9.3

4 AP, E Yes Yes As-Built Drawings (CAD Files) 5 day prior to

shipping equipment Engineering/BTR 5 3.9.1

5 AP, E Yes No NEC Inspection Report 5 day prior to

shipping equipment Engineering/BTR 5 3.9

6 APW, E Yes No Design Change Control Process Prior to Fabrication Engineering/QA 5 4.3

7 APW, E Yes No

Welding Procedures, Procedure

Qualification Records, and Welder

Qualification Records (See Note 1)

Prior to Fabrication QA/SME 5 6.3.5

8 APW, E Yes No Certified Weld Inspector

Documentation (See Note 1) Prior to Fabrication QA/SME 5 6.3.4

9 APW, E Yes No NDE Procedures and Personnel

Qualification Records (See Note 1) Prior to Fabrication QA/SME 5 6.3.6



of 21

NOTES:

1. Submit each procedure, procedure qualification record, or personnel qualification record as a separate document. The records may be

transmitted together on one Contractor Document Submittal Form but are to be listed as individual line items.

2. Shipment of equipment is not permitted until required submittals covering the items to be shipped have been approved by the Buyer, unless

permission for early shipment is provided in writing by the Buyer.

Column Definitions

1. Typically a numerical sequence (i.e., 1, 2, 3,…). However, other numbering systems may also be used.

2. Submittal type, number of copies and format:

APW = Approval Required Prior to Work (CHPRC must approve the Contractor’s submittal prior to the Contractor being authorized to proceed with

any activity/work associated with the submittal).

AP = Approval Required (CHPRC must approve the Contractor’s submittal, however, work associated with the submittal may proceed prior to

CHPRC approval).

Format: “E” for electronic PDF; or “H3” for three hard copies.

PDF Adobe Acrobat (Portable Document Format)

3. Technical submittals are Engineering or Quality affecting submittals. A Yes in this column designates the need for formalized comments, and a formalized

comment disposition process by the Contractor. Examples of Technical Submittals would include Engineering or Fabrication Drawings, or Certificates of

Conformance.

4. Vendor Information for project record purposes.

5. Description / Document Title. Describe submittal.

6. Required submittal date or its relationship to project milestones. Examples are July 14, 2009, or Award + 15 days, Contract Completion +30 days.

10 APW, E Yes No Fabrication Traveler(s) and

Inspection/Test Plan(s) Prior to Fabrication Engineering/QA 10 6.3.1

11 APW, E Yes No Nonconformance Reports

As Produced Engineering/QA 5 6.3.3

12 APW, E Yes No Packaging/Shipping Plans

Prior to Shipment Engineering/QA 5 6.3.13

11 AP, E Yes Yes Final Data Package

Prior to Shipment Engineering/QA 10 7.2.1



of 21

7. Approver Organization. Examples are Engineering, Safety, Quality, Waste Management, and Subject Matter Experts (SME).

8. The number of Work Days required for review of the submittal.

9. Contract Reference: Cross reference to the Contract requirement that defines this submittal.



of 21

ATTACHMENT 2 – One-Line Diagram

105kw portable 500kva 3-phase electrical substation · 3.3 task 3 – oil filled transformer,...

Documents