10660 White Oak Avenue, Granada Hills, CA 91344Office: (818) 767-0800 Fax (818) 523-5156

website: www.cif-la.org

Athletic Directors and

Assistant Principals Annual

Administrative Meeting

WELCOME

Robert Carr, President

CIF Los Angeles City Section

Board of Managers

Welcome to 2015-16

1. Obstacles and Challenges Understanding the Section Responsibilities

• Section

o CIF Rules & Regulations Compliance

o Athletic Management

o Legal Requirements

o Section Operations

• District

o Policies can be more stringent

o District / School Management

o Ensure Compliance

• School / League

o League Policies

o School Policies

o Ensure Compliance

2. Section Staffing & Managing the Business

3. Office Relocation

4. Necessary Documentation

5. Legal Matters

SECTION STAFF

John Aguirre, Commissioner

Vicky Lagos, Assistant Commissioner

Alexa Berg, Administrative Assistant

Christy McNorton, Finance Manager

Dick Dornan, Sports Information Director

CIF Governance

LA City Section Executive

Committee

LA City Section Board of Managers

Schools Leagues

CoachesState CIFFederated

Council

League Commissioners

AD & Sport Advisories

COASTAL REGION

PrincipalsL Remon Corley

VacancyVacancy

Assistant PrincipalsJeremy McDavid

Vacancy

Athletic Directors Bob Schatz

Vacancy

ChartersReta Sula

CoachesAllen Hunt

Vacancy

Parent/CommunityBob Marks

League CommissionersDave Siedelman

Larry StraussJudi EdwardsTina Tamura

VALLEY REGION

PrincipalsMichael Kinnaman

VacancyVacancy

Assistant PrincipalsRobert Clarke

Arturo Barcenas

Athletic Directors Larry Potell Rick Prizant

ChartersCarolyn Gunny

CoachesArman Mercado

Fernando Fernandez

Parent/CommunityDoris Lassiter

League CommissionersKen HarrisDavid CoryAnn Young

Kevin KanemuraMark Drucker

BOARD OF MANAGERS

Robert Car

rPrincipa

lWestchester High

SchoolPreside

nt of the

Board

Ed Johnson

Principal

Eagle Tree

Continuation High

SchoolPast

President

Ari Bennett

Principal

Polytechnic High

SchoolPresident Elect

Bob SchatzAthleti

c Direct

orSan

Pedro High

School

Neil LaSala

Athletic DirectorBelmont

High School

Rick

PrizantAthletic DirectorBirming

ham Commu

nity Charter

High School

Fernando FernandezAthletic DirectorReseda

High School

Arturo Barcenas

Assistant

Principal

Verdugo Hills High

School

Larry

Potell

Athletic DirectorFulton

College Prep

Robert Poyer

Dean of Student

sCentral

City Value School

Trent

Cornelius

LAUSD Representative

EXECUTIVE COMMITTEE

Section Governance Current BOM Representation

• Position Representation

• Regional based

• Individual votes

Proposed change of BOM Representation for 2016-17

• League Representation

• League Based

o Three representatives from each league

1 coach, 1 athletic director, 1 administrator

League Commissioner

o Allied Organization (3 total)

LAUSD, Green Dot Charter, Alliance Charter

Approved by BOM

• League Voting

o Allocated share of votes per school

Enrollment & number of sports offered.

Leagues to vote as a block

o Allied Organization to have 1 vote each.

CIF LA City SectionMission Statement

Mission

The CIF Los Angeles City Section is committed to providing quality support services in a respectful and gracious manner. We aim to enhance member schools’ abilities to manage safe and fair interscholastic athletic programs. Our goal is to promote healthy, safe, and fair interscholastic competition and develop programs that will raise academic achievement in all student-athletes.

Section Responsibilities

Organizational

Budgets

Maintain Non-Profit 501.c.(3) status

Membership

All State CIF business

Section Governance - Board of Managers

Marketing & Sponsorships

Pursuing Victory with Honor

Coaching Education

Hall of Fame

Section Passes

Section Website

AD workshops

Awards

Rules

Gold Book

NFHS Rules

Transfers

Hardships Waivers

Eligibility Rosters (LAUSD & Section)

Rule Violations & Interpretations

Operational

Finances

Section & State CIF Playoffs & Championships

League & Division Alignment

Schedules

Officials Associations & Assigners

League Commissioners

Sport Coordinators

Advisory Groups

Historical Records

Communication / Information Distribution

CIF Home

Calendar

Los Angeles City Section Participation

2009 2015

Number of Schools101 142

Number of Sports21 25

Number of Team Championships 2755

Number of participants33,000 45,000

Section Growth & SuccessSection Growth

142 Schools

10 Multi School Agreements

2 Pending Associate Membership Applications

Successes

Adopt Inclusion Sports Level – Track

Two years of financial solvency

Increase in Overall Participation

Increase in Divisions four sports

Increase in playoff participation

Successful Staffing and Relocation

No Litigation Actions

Section Website Improvements

What Does CIF Membership Require

Comply with all CIF Bylaws Adopt the 16 Principles of Pursuing Victory

with Honor. Educate your coaches, parents, students and

administrators on CIF Section Constitution and Bylaws, policies and procedures.

Accept in good faith and abide by all CIF and Section Decisions.

State CIF authorization Forms for voting members. Processed by district or principal.

What Does CIF Membership Require

Monitor athletic program and self-report• Each member school is responsible for the conduct of

its administrators, coaches, athletes, students, and parents.

• Administrative oversight.

Ensure all coaches, paid and unpaid, have completed• Coaching education program (one time requirement)

• First Aid / CPR (2 year renewal)

• Concussion & Sudden Cardiac Arrest courses. (2 year renewal)

• Coach of Conduct

The CIF State Executive Director, Section Commissioner, and the Section Board of Managers shall have the power to:• Suspend, fine, penalize any member school for violations of

any CIF or Section Bylaws.

Membership Benefits Athletic Participation with other CIF and State Association members

Participation in governance & Advisories

League Commissioners & Sport Coordinators

CIF Home / Campus Administrative website

CIF-LA Website – Section Website

Academic and Athletic Awards

Athletic Passes

Training – Orientation, AD meetings, AD Symposium, Coaches Meetings

Staff support, Individual services to schools

Gold Books, NFHS Rules

CIF State championship lodging and meals

Liaison to officials associations

Leagues & Division Alignments

Game schedules

Official management and communication

Playoff and Championship coordination

• Seeding, event staff, venues, hospitality, official, security, meetings, medals, perpetual trophies, all city teams.

Section Support Meet all operational needs for the Section Governance.

Information resource for all member schools.

Develop efficient and effective operational procedures.

Provide Calendars, Timelines and meeting information.

Process all transfer, waiver, and hardship eligibility request forms.

Coordinate Seasonal Athletic Director Meetings

• Monthly League Meetings.

Design an Athletic Director Resource Handbook and Section Rule Book.

Promote and assist the certification process for Athletic Directors and/or educational advancement.

Design all league and division alignments.

Coordinate with officials associations the officials assignments in all sports.

Manage & Coordinate Section Playoff and Championship events.

Be the conduit for all CIF and NFHS communications.

Training Opportunities

Annual Athletic Administrative Meeting

AD Symposium – September 9, Double Tree, Culver City

AD Meetings

• October 20

• February 22

• April 19

New AD Roundtables - Section Office

• Monday, October 5

• Monday, December 7

• Monday, February 1

• Monday, May 2

Section 2015 Financial

Total Assets July 1 2013$1,034,882.44

July 1, 2015$1,426,374.68

2014-15 Championship Expenses $201,574.00

Total Championship Revenue $271,997.00

Total Profit Share Distribution (25% host,25% visitor,50% Section)

Football $127,242.66

Basketball $50,668.00

Total State Championship Reimbursement $35,587.00

Girls Golf $1,902.00 Boys Golf $435.00

Cross Country $10,299.00

Girls Wrestling $4,190.00 Boys Wrestling $5,612.00

Track $8,038.00

Swim $5,388.00

Section Goals Increase participation through expansion of sport levels and divisions.

Increase athletic director support.

• Implement training to meeting the needs of the athletic directors to manage programs and maintain compliant to all rules and regulations.

Improved league representation and communication between schools and Section.

Elimination of all Section Rules and Regulations that were intended as LAUSD policy.

Implement official’s liaison in all sports to identify rule disputes and school concerns.

Remain financially solvent throughout the year. Provided for reserves for future expenses and emergencies. Maintain positive audit report at end of each year.

Implement an annual BOM training on legal and procedure requirements.

Provide annual calendars six months prior to the fall season.

Increase principals participation & knowledge of league and section governance and rules.

Design budget with cost restrictions in sports that experience greater margins of loss.

Identify a office location that is centrally located to all Section members for future Section location.

Obtain multi-sport / multi-year championship venue.

Section Connections

Dick Dornan

Sports Information Director

Section Website Improvements Social Media School Participation So Cal Regional Playoff• Volleyball

• Basketball

Official Digital Media and Statistician Partner of the CIF Los Angeles City Section

Leland Gordon

What does Max Preps provide to your school

1. The CIFLACS will collect team information automatically through MaxPreps to manage post-season qualifications, season standings, records, stat leaderboards, media publications and other important LACS initiatives.

2. Coaches are directed to update their scores on MaxPreps after each game.

3. MaxPreps is compatible with 43 other stat programs to import game results.

4. If your coaches are not currently signed up with MaxPreps, they can email support@maxpreps.com or call 800-329-7324 ext 1

MP Apps

Sponsors

State CIF Agreements

Los Angeles City Section Agreements

Time-Warner CableOfficial Broadcast / Webcast Partner

Current Status• Contractual Obligation

• Contract Term

• Future Options

School Accommodations• Provide reasonable access for Time-Warner broadcast crew.

• Time-Warner can be billed for any additional man hours Additional Information Requested.

• Provide player information

• Coach’s Interview prior to the date of the game

• Provide team statistics

• Schedule a walk through meeting at the facility prior to event date.

Yero Washington

Beat the Streets – LA Starting a wrestling program Support opportunities

Vicky Lagos - Assistant Commissioner Coaching Requirements Meetings

• AD, Coaches, Championship Meetings

• School Site Pre-season parent, players, coaches meetings

CIF Eligibility requirements League Alignments

• Realignment Committee

Calendar & Deadlines• Schedule Timelines

Sport Commitment Forms Scheduling procedure Tournaments Reporting Incidence Safety & liability Evaluation of Coaches McKinney – Vento Act

• Required Documentation

So. Cal Regional - Soccer

Alexa BergSection Office Communication

Contact Information Needed

• AD / AP, Coaches, Principals

• Changes CIF Home updates Web site updates www.cif-la.org

• Games Wanted & Coaching Vacancies

• Information needed to post

• Calendar

• Schedules Important Dates Athletic Passes

Section Athletic Passes

Athletic Pass Distribution

Schools that are current on membership dues and have submitted Pass request form prior to today.

Athletic Pass Request Forms

Submitted today will be distributed at the next AD Meeting to qualified schools.

Christy McNortonBudget & Finance

Breakdown of Assessment Administrative Fee Sports Fee Playoff Entry Fee Fines

Membership Fee Deadlines

Payment must be made in full and postmarked no later than October 1. A 20% late fee will be assessed if payment is not received after October 1.

If payment is not received prior to November 1:

• Membership to the Section will be suspended.

• No sport participation or scheduling will be allowed until financial obligations have been met (including late fees).

Please make all checks payable to CIF LA City Section and mail them to the address listed on the first slide.

Other Financial Matters

Playoff Ticket Reporting in the sports of football and basketball

If you have any questions or concerns regarding financial matters, feel free to contact me directly.

• cmcnorton@cif-la.org.com

• (818) 767-0800

Athletic Director’s RoleVicky Lagos

Work with your Administration

Use the Section website & CIF Home

Meet Timelines & Deadlines

Attend meetings as scheduled

Know the RULES, adhere to the RULES

Submit all required paperwork

Work with your League Commissioner

Don’t create emergencies

Advocate, Teach, & Mentor your Coaches

Be Organized & Communicate

• Know who to call

Be willing to Assist & Support your League Athletic Directors

Take ownership of your program

Participation Requirements

Student Eligibility Requirements• Health History – Approved Physical

• Medical Insurance

• Athletic Record Card

• Emergency Information Card

• Acknowledgement of Rick Warning and Consent Form

• Evidence of Academic Eligibility (2.0)

• Paperwork associated with transfer

• Signed code of conduct

• Signed Steroid Prohibition Form

• Concussion Awareness

• Sudden Cardiac Arrest Awareness

Eligibility Rosters

Policy & Procedures Game Changes Policy & Procedure

Arbiter Pay - Option

Officials• Pay, Complaints & Evaluations

• Scrimmage games request

• 7 Person Crew Request

• Lower level – 4 person crew request

• Defenseless player Video https://www.youtube.com/watch?v=n4t3Vklj1kQ

Bylaws Removed

• 315 Screening

• CIF Bylaws allow for practices in the off season

• Screening is not a term recognized by the CIF

Medical Attendant Policy

• School Site Responsibility

CIF Bylaws Bylaw 309 Dead Period

• 21 consecutive days

• Selection of dates

o Fall & winter – start of summer through first day of allowable practice.

o Spring – start of winter break through first day of allowable practice

Bylaw 308 Out of season contact with students• Practice - Allowed

• Bylaw 307 Out of Season Competition - Not allowed as school activity.

• Summer Exception Bylaw 504 K

o allow competition with principals approval

Bylaw 506 Practice limitations• 18 hours per week

• 3 hours per day

• Game day counts as 3 hours

Bylaw 1901 Football Full Contact Restrictions• 2 days per week

• 90 minutes per day

• Other days - assigned speed, pre-determined winner, not taken to the ground, controlled whistle.

Transfer Bylaws Bylaw 206 – Valid Change of Residence Bylaw 207 – Other than a change of

Residence• Has not participated within the prior 12

months

• Participated & First time transfer

o Sit Out Period (SOP)

o Lower level restricted

• Second transfer due to other than valid move or hardship.

o Lower level restricted

• Qualified Documented Hardships

Bylaw 501– Prior Contact, Undue Influence, Athletic Motivation.

Bylaw 213 Hardship Waiver

Defined as

• Unforeseeable

• Unavoidable

• Uncorrectable

Act, condition or event which causes the imposition of a severe and non-athletic burden upon the student or his/her family.

Hardship Waivers – Non Transfer

Bylaw 203 – Age Requirement• 19th birthday prior to June 15 shall not participate or practice on any

team the following year.

Bylaw 204 - Eight Semesters• Students may be eligible for athletic competition during a maximum

period of time that is not to exceed eight consecutive semesters following initial enrollment into the 9th grade or any class subsequent to completion of the 8th grade.

Bylaw 205 – Scholastic Eligibility• 2.0 GPA requirements

• Completed 20 semester credits in prior semester

• Currently enrolled in a minimum of 20 semester credits.

CIF Home Misconduct / Ejections

Misconduct / Ejection Reports Conduct ejection meeting with student

and coach. Download ejection report form from CIF

Home. Confirm completion of sportsmanship

course. Upload ejection report and

sportsmanship course onto Misconduct file

Status will be changed to completed by Section Staff.

Wes Carty - CIF Home

CIF Home Review• web forms and scheduling

• Update all directory information

• Complete Rosters or upload Excel File of Roster

• Ejection Reports / Misconduct

• Complaints

CIF Campus - Scheduling• Submit non-league schedules to League

Commissioner

• League Commissioner will generate league schedules

• League Commissioners will post all schedules

• Meet all timelines

Working Lunch

Pick up lunch Report to assigned room League Meetings LAUSD Schools Return to

Auditorium by 1:00 PM

League Room Assignments

Associate Members CAFETERIA

Central 102

Coliseum 103

Crosstown and Ocean 104

Eastern 205

Exposition 107

Freeway & Eastside 119

Marine 106

North Valley 118

Northern 206

Southern 207

East Valley 117

Valley 116

Valley Mission 112

West Valley 110

Western 109