11 september 2013

DIRCO Quarterly Report Summary

01 April to 30 June 2013

Ambassador J.M. Matjila

Director-General

11 September 2013

Structure of the presentation

• Programme 1: Administration • Programme 2: International Relations• Programme 3: International Cooperation • Programme 4: Public Diplomacy and State

Protocol services

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Programme 1: Administration• 30 vacant posts filled during the reporting period• Consular services provided, including the legalisation of 8377

public documents• Comply with National Treasury requirements with regard the

submission of financial statements• Provided 38 training programmes during the reporting period

which includes training programmes to Somali diplomats and a PCRD training programme to SADC diplomats

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Programme 2: International Relations

• Advanced national priorities, the African Agenda and the Agenda of the South through:

(9) Structured Bilateral Mechanisms: • (1) Africa Bilateral• (5) Asia and the Middle East• (3) Europe

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Programme 2: International Relations• Advanced national priorities, the African Agenda and the

Agenda of the South through: (24) High-Level Visits: (2) Americas and the Caribbean (10) Africa Bilateral (4) Asia and the Middle East (8) Europe

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• Total number of investment seminars held and participated in (45):

Americas and the Caribbean: 8 Africa Bilateral: 4 Asia and the Middle East: 12 Europe: 21

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Programme 3: International Cooperation

• Participated in the UNGA 67th Session and contributed to agenda items dealing with Syria and Peaceful Resolution of Conflicts in Africa

• Delivered Explanation of Vote, on GA Resolution on Situation in Syria adopted on 15 May 2013

• South Africa delivered a statement on Peaceful Resolution of Conflicts in Africa in informal meeting of the Plenary of the General Assembly on 25 April 2013. SA supported adoption of a Political Declaration

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Programme 3: International Cooperation• Participated and advanced SA’s positions in the 2nd Resumed

Session of the 5th Committee, in New York from 6 May to 28 June 2013 on UNGA67 and contributed to agenda items dealing with peacekeeping budgets, the Sahel SPM; the Senior Advisory Group; and peacekeeping

• Contributed to ongoing review to provide Member States guidance for the implementation of the UN’s Post Conflict and Reconstruction work in the following countries:

Guinea-Bissau Country Configuration, 10 May 2013; Central African Republic 16 May 2013; and Liberia Country Configuration, 22 May 2013

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Programme 3: International Cooperation• Advanced South Africa’s positions through presentation of

statements at the NPT PrepCom held in Geneva from 22 April to 2 May 2013 and contributed to working papers on transparency and nuclear disarmament in the NAC context

• Participated and advanced SA’s positions in the NSG Plenary meeting held in Prague from 10-14 June 2013 which adopted a negotiated public statement and stressed the importance of the NPT in a national statement

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Programme 3: International Cooperation• Participated and advanced SA’s positions in the 23rdSession

of the Human Rights Council, from 27 May- 14 June 2013 in Geneva, and advanced South Africa’s positions in negotiations of 13 resolutions in the area of economic, social and cultural rights, civil and political rights and vulnerable groups during the 23rd Session of the Human Rights Council. Further, presented a Road Map on initiating dialogue on the thematic issue of sexual orientation and gender identity

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• Participated and advanced SA’s positions in the first and second parts of the second session of the Ad hoc Working Group on the Durban Platform for Enhanced Action (ADP) in Bonn from 29 April to 3 May and from 3-14 June 2013 in order to advance South Africa’s position on a multilateral rules-based climate change regime for the post-2020 period. The conclusions adopted included proposals made by South Africa

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Programme 3: International Cooperation• Participated and advanced SA’s positions in the G20 Sherpas’

meeting in St. Petersburg from 11-12 May 2013. SA also convened a meeting of Sherpas of Emerging Market Economies (EMEs) on 10 May 2013, in preparation for the Sherpa meeting focusing on representation on the Financial Services Board (FSB)

• Participated and advanced SA’s positions in the second Development Working Group (DWG) meeting, in Moscow from 16-17 May 2013. The meeting considered the G20 accountability report on commitments made on development and the next-generation G20 Development Agenda

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Programme 3: International Cooperation• 167 legal opinions related to international law were rendered

of which: 32 legal opinions related to matters in respect of the African

Agenda, AU, SADC, UN and Security Council

7 legal opinions related to matters in respect of Air Law, Climate Change, Environmental conventions, Law of the Sea, Space Law, Science and Technology, Antarctic Treaty, Continental Shelf and Sustainable Development

128 legal opinions related to diplomatic law, provincial agreements and other issues

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Programme 3: International Cooperation• Participated and advanced SA’s in the 21st Ordinary Session

of the Assembly of African Heads of State and Government in Addis Ababa, from 24-27 May 2013. The Summit adopted the 50th Anniversary Declaration, the 2014 AU Budget, the Strategic Plan of the AU Commission 2014-2017 and the establishment of the Africa Capacity for Immediate Response to Crises

• Provided logistic and substance support to the 06-17 May 2013 PAP Session

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Programme 3: International Cooperation• Participated and advanced SA’s positions at the 29th NEPAD

HSGOC, in Addis Ababa, on 25 May 2013. The Summit launched PIDA Information Centre (VPIC) and agreed to convene a Summit on Resource Mobilisation for Infrastructure Development

• Participated and provided support to advance SA’s positions in the COMESA-EAC-SADC Tripartite Trade Negotiation Forum in Kigali, from 8-10 May 2013. The meeting agreed that Tariff Offers on Market Access should be concluded by 01 September 2013 and that the next TTNF will be hosted by Uganda in September 2013

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Programme 3: International Cooperation• Hosted the 5th SA-EU Senior Officials Peace and Security

Dialogue Forum, in Pretoria on 29 May 2013 during which Conflict situations in Africa and Middle East were discussed, as well as strategic cooperation and the agreement on establishment of Sub-Committee on Maritime Security approved by Dialogue Forum

• 12th SA-EU Ministerial Political Dialogue took place in Brussels on 10 June 2013 discussions covered conflict situations and matters of trade and continued development assistance as well as global cooperation

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• Participated and advanced the national priorities in the 5th Tokyo International Conference on African Development (TICAD-V) Summit held in Yokohama, Japan from 1-3 June 2013 during which the Government of Japan and TICAD Partners pledged USD32 billion for the next five years for support of African development priorities

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Programme 4: Public Diplomacy and State Protocol services

• Eleven (11) media briefing sessions were hosted by principals to articulate South Africa’s position on international developments

• Four (4) Public Participation Programmes were undertaken to enhance public understanding of South Africa’s international engagements

• Rendered Protocol services during 29 incoming and 30 outgoing visits and

• Facilitated 26 state and/or official events at different levels at guest houses

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Challenges• Difficulty to fill vacant posts within four months, the delay with

verifications at SAQA • Improvements made with payment of suppliers but not 100%

yet

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DIRCO Expenditure report 2013/14DIRCO Expenditure report 2013/14Quarter 1 Quarter 1

Presentation to the Portfolio Committee

Table of contents

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A. DIRCO report1. Summary2. Expenditure per programme

B. African Renaissance fund (ARF)1. Budget allocation2. List of Committed projects3. Progress report

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Vote Expenditure per programme (R’000)

Programmes Vote Appropriation

quarter 1 Projections

Projection Actual % of Actual to projection Variance Quarter 2 Quarter 3 Quarter 4

Administration 1 327 802 335 604 230 430 68.7% 31.3% 348 300 391 400 357 672

International Relations 2 653 389 712 180 640 225 89.9% 10.1% 674 826 664 937 673 401

International Cooperation 447 875 112 487 86 970 77.3% 22.7% 113 131 120 682 127 352

Public Diplomacy and Protocol 243 943 61 001 59 870 98.1% 1.9% 59 781 62 031 62 261

International Transfers 875 381 547 774 544 122 99.3% 0.7% 29 355 8 600 360 245

Total 5 548 390 1 769 046 1 561 617 88.3% 11.7% 1 225 393 1 247 650 1 580 931

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Vote Expenditure per Econ. Classification (R’000)

Economic Classification Vote Appropriation

quarter 1

Projection Actual % of Actual to projection Variance

Compensation of employees 2 238 784 550 901 538 486 97.7% 2.3%

Goods and services 2 061 532 584 175 419 244 71.8% 28.2%

Transfer payments 875 381 547 774 546 631 99.8% 0.2%

Payments for capital assets 372 693 86 196 57 256 66.4% 33.6%

Total 5 548 390 1 769 046 1 561 617 88.3% 11.7%

Expenditure/projection as % of total budget 31.9% 28.1% 3.7%

Vote Expenditure continued…

Total expenditure for the Department as at the end of the first quarter amounts to R1.561 billion or 28.1% of the appropriation.

This expenditure is 11.7% lower than what the Department had projected for the period.

The variance between projected and actual expenditure is visible in all the Programmes but is the highest in Programme 1.

The details of the variances are discussed under each Programme.

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Programme 1: Administration (R’000)

Programme 1 Prog. Appropriation


Projection Actual % of Actual to projection Variance Quarter

2Quarter

3Quarter

4Ministry 5 619 1 405 1 327 94.4% 5.6% 1 326 1 326 1 640Departmental management 14 780 3 698 3 046 82.4% 17.6% 3 150 3 150 5 434Audit services 15 184 3 863 3 718 96.2% 3.8% 3 946 4 078 3 442Financial management 109 386 31 491 25 602 81.3% 18.7% 25 216 32 275 26 293Corporate services 611 288 146 625 122 688 83.7% 16.3% 170 082 143 886 174 632Diplomatic training, research and development 87 078 20 810 12 497 60.1% 39.9% 26 189 23 572 24 820Foreign fixed assets management 202 919 45 560 9 681 21.2% 78.8% 43 060 106 168 44 010Office accommodation 281 548 82 152 51 871 63.1% 36.9% 75 331 76 945 77 401Total 1 327 802 335 604 230 430 68.7% 31.3% 348 300 391 400 357 672

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Programme 1 – Econ Classification (R’000)

Programme 1 - Econ Class Prog Appropriation

quarter 1


Compensation of employees 329 718 82 643 83 609 101.2% -1.2%Goods and services 667 638 175 550 91 248 52.0% 48.0%Transfer payments 189 189 189 100.0% 0.0%

Payments for capital assets 330 257 77 222 55 384 71.7% 28.3%Total 1 327 802 335 604 230 430 68.7% 31.3%

Expenditure/projection as % of programme budget

25.3% 17.4% 7.9%

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Programme 2 Prog Approriation


Projection Actual % of Actual to projection Variance Quarter

2Quarter

3Quarter

4

Africa779 074 199 366 179 892 90.2% 9.8% 199 003 193 784 206 395

Asia and middle east695 951 204 891 174 630 85.2% 14.8% 173 396 170 573 177 352

Americas and caribbean475 908 120 948 102 553 84.8% 15.2% 122 125 127 074 124 156

Europe702 456 186 975 183 150 98.0% 2.0% 180 302 173 506 165 498

Total 2 653 389 712 180 640 225 89.9% 10.1% 674 826 664 937 673 401

Total expenditure for the Programme as at the end of the first quarter amounts to R230.4 million or 17.4 % of the programme’s total appropriation.

This expenditure is 31.1% lower than what the Programme had projected for the period.

The reason for lower than projected expenditure is due to the following: ICT projects planned to commence in the first quarter will now start in the second

quarter due to delays in finalising Service level agreements for service providers. Delays by the service provider in finalising the renovation project in Washington. The

service provider has opted to submit claims once the project is completed at the end of September 2013.

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Programme 1 continued….

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Programme 2 - Eon Class Prog Approriation

quarter 1


Compensation of employees 1 525 158 374 641 371 975 99.3% 0.7%Goods and services 1 086 992 328 062 267 017 81.4% 18.6%Transfer payments 724 724 724 100.0% 0.0%Payments for capital assets 40 515 8 753 509 5.8% 94.2%Total 2 653 389 712 180 640 225 89.9% 10.1%

Expenditure/projection as % of programme budget

26.8% 24.1% 2.7%

Total expenditure for the Programme as at the end of the first quarter amounts to R640.2 million or 24.1% of the programme’s total appropriation.


The reasons for lower than projected expenditure is due to the following: 9 development cooperation engagements did not take place as

planned during the first quarter due to a number of reasons, including postponement by host countries, dates clashes with Deputy Minister’s schedules .

Expenditure for missions was not interfaced into BAS. Implementation of the new BASv4 contributed to the delay.

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Programme 3Prog

Appropriation


Projection Actual % of Actual

to projectionVarianc

e Quarter 2

Quarter 3

Quarter 4

Global system of governance252 100 62 833 57 860 92.1% 7.9% 62 348 66 669 65 223

Continental cooperation 126 964 32 721 15 622 47.7% 52.3% 31 969 32 829 46 804South-south cooperation 6 400 1 678 1 527 91.0% 9.0% 1 737 1 510 1 626North-south dialogue 62 411 15 255 11 961 78.4% 21.6% 17 077 19 674 13 699

Total 447 875 112 487 86 970 77.3% 22.7% 113 131 120 682 127 352

Programme 3 - Econ Class Prog Approriation

quarter 1

Projection Actual % of Actual to projection

Variance

Compensation of employees 260 512 62 752 54 654 87.1% 12.9%Goods and services 185 882 49 514 31 440 63.5% 36.5%Transfer payments 0 0 0 0.0% 0.0%Payments for capital assets 1 481 221 876 396.4% -296.4%Total 447 875 112 487 86 970 77.3% 22.7% Expenditure/projection as % of programme

budget 25.1% 19.4% 5.7%

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The reasons for lower than projected expenditure: Expenditure under Continental Cooperation was 52.3% lower than projections due to

major meetings that were not convened in the first quarter, including SADC Inter-State Security and Defence Committee (ISPDC) meeting and the Meeting of the Ministerial Task Force on Regional Economic Integration

Expenditure under the sub-programme North-South dialogue was 21.6% lower than projections due to a number of meetings that were not convened during the quarter as planned, including, South Africa-EU Regional Policy Meeting of the Trade Cooperation Council, African Union (AU)-EU Strategic Partnership Meeting, amongst others.

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Programme 4: State Protocol and Public Diplomatic

Programme 4 Prog Appropriation



Variance Quarter 2 Quarter 3 Quarter 4

Public Diplomacy 61 871 16 346 15 828 96.8% 3.2% 14 963 14 678 16 402

Protocol Services 182 072 44 655 44 042 98.6% 1.4% 44 818 47 353 45 859

Total 243 943 61 001 59 870 98.1% 1.9% 59 781 62 031 62 261

Programme 4 - Econ Class Prog Appropriation

quarter 1


Variance

Compensation of employees 123 396 30 865 28 248 91.5% 8.5%

Goods and services 118 511 28 540 29 539 103.5% -3.5%

Transfer payments 1 596 1 596 1 596 100.0% 0.0%

Payments for capital assets 440 0 487 #DIV/0! #DIV/0!

Total 243 943 61 001 59 870 98.1% 1.9%

Expenditure/projection as % of programme budget 25.0% 24.5% 0.5%

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Expenditure for this programme is in line projected expenditure, with a slight variance of only 1.9% compared to what the Programme had projected for the period. The variance is attributable to vacant posts.

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Programme 5: International Transfers

Programme 5 Prog Approriation


Projection Actual % of Actual to projection Variance Quarter 2 Quarter 3 Quarter 4

Departmental agencies 476 942 476 942 476 942 100.0% 0.0% 0 0 0Membership contribution 398 439 70 832 67 180 94.8% 5.2% 29 355 8 600 293 304

Total 875 381 547 774 544 122 99.3% 0.7% 29 355 8 600 293 304

Econonic Classification

Transfer payments 875 381 547 774 544 122 99.3% 0.7% 29 355 8 600 293 304

Total 875 381 547 774 544 122 99.3% 0.7% 29 355 8 600 293 304

Expenditure/projection as % of programme budget 62.6% 62.2% 0.4% 3.4% 1.0% 33.5%

Total expenditure for the Programme as at the end of the first quarter amounts to R544.1 million or 62.2% of the Programme’s total appropriation.

This expenditure is in line with what was projected for the period, with a minimal variance of only of 0.4%.

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Conclusion

• Foreign exchange fluctuation impact on the budget• Support to the African Union Chairperson• Promulgation of SADPA on 14 June 2012

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African Renaissance Fund (ARF)

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Allocated Budget for 2013/2014

Accumulated surplus as at 31

March 2013

Total

ARF Available funds 476 942 932 956 1 409 898 PROJECTS APPROVED

AMOUNT PER CONCURRENCE

OPENING BALANCE AS AT 1

APRIL

QUATER 1 EXPENDITURE

PROJECTED COMMITMENTS

Government of Gunea (Conakry)-Rice Product 172 327 73 502 73 502

Saharawi 22 000 10 000 10 000

Cuban Medical Brigade in Sierra Leone 24 000 1 505 1 505

international Diplomatic Training Programme (IDTP) 13 600 8 408 249 8 159

SAPS to purchase Riot Equipment - DRC 24 000 24 000 24 000

Grant & Agricultural Assistance to Cuba 100 000 100 000 100 000 South Africa's Participation at the SADC Observer Mission 2012/2013 (AU AND SADC ELEC) 5 000 1 957

55 1 902

Funding of the Dept. of Science and Technology (AVN Project) 120 000 - -

Humanitarian assistance to Niger (NIGER) 96 000 9 336 9 336

VIP Protection Training to the DRC Protection Unit SAPS 647 647 647

ARF continued…

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PROJECTS APPROVED AMOUNT PER

CONCURRENCE

OPENING BALANCE AS AT 1

APRIL

QUATER 1 EXPENDITURE

PROJECTED COMMITMENTS

DPSA DRC Census (DRC ELEC) 10 000 5 827 2 000 3 827 Electoral Assistance to Guinea Bissau (1 Million Euros) 11 325 5 735 5 735 The African Capacity Building Foundation (ACBF) 3 900 2 422 2 422 Barbs Ramken Poultry & Agricultural Project in Zambia 13 000 - - South Africa's Intervention in Sahel Region 250 000 135 550 135 550 African Ombudsman Research Centre (AORC) 21 200 14 100 14 100 Government of Malawi (US$ 35Million) 308 634 229 148 229 148 Humanitarian Assistance in Lesotho 180 000 - - South African Humanitarian assistance in Somalia 39 900 67 67

TOTAL 1 415 533 622 205 2 304 619 901

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Thank you

11 september 2013

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