1.2 - parameters v1 jb

7/26/2019 1.2 - Parameters V1 JB

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Phase 1.2: Financial Accounting

ParametersDevelopment and Configuration of Global Bicycle Incorporated 2.0

Focus

Financial Accounting

Prerequisites

Read Global Bicycle Incorporated 2.0 Story

Version

1.0

Revised

May, 2012

This material was prepared with the assistance of student interns at the Seidman enterpr ise

resource plann ing program at Grand Vall ey State University under the supervision of Dr.

Simha R. Magal.


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Phase 1.2: Financial Accounting Parameters Version 1.0

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Table of Contents

Task 1: Define Variants for Open Posting Periods ......................................................................... 3

Task 2: Open and Close Posting Periods ........................................................................................ 4

Task 3: Assign Variants to Company Code .................................................................................... 5

Task 4: Close Period ....................................................................................................................... 6

Task 5: Copy Document Number Ranges to Company Code ........................................................ 7

Task 6: Define Tolerances (Vendors) ............................................................................................. 8

Task 7: Define Tolerance Groups for Employees ......................................................................... 10

Task 8: Set Up Company Code for Payment Transactions ........................................................... 12

Task 9: Maintain Number Ranges for Controlling Documents .................................................... 13

Task 10: Maintain Number Ranges for Settlement Documents ................................................... 14


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Task 1: Define Variants for Open Posting Periods

Description: In this task, we define a part of a data structure that allows us to post transactions.

Navigation: (In the main menu of SAP, click on the black arrows on the left of these names) SAP

menu Tools Customizing IMG Execute Project (double-click on Execute Project)

In the Customizing: Execute Project screen, click on the SAP Reference IMG icon.

(Click on the black arrows on the left of these names) SAP Customizing Implementation GuideFinancial Accounting (New) Financial Accounting Global Settings (New) Ledgers

Fiscal Year and Posting Periods Posting Periods Define Variants for Open Posting

Periods (click on the IMG Activity icon)

Warning:When working with other classmates at the same time in the same transactions withinSPRO, tables will tend to lock up and you will only be able to display them. This is due to the

fact that the system will not let multiple users in the same transaction at the same time. To get

passed this message, wait until the current user in the transaction is finished and then proceed.

Screen Name Transaction Code

Change View Posting Periods:

Define Variants: Overview

Tasks and Data Entry:

In the Change View Posting Periods: Define Variants: Overview screen,click on the

icon.

In the New Entries: Overview of Added Entries" screen, enter the following information:

Variant Name

PV## ## GBI Posting Periods

Click on (SAVE).

Click on (EXIT).

Follow Up:None.


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Task 2: Open and Close Posting Periods

Description: In this task, we update the current posting period to reflect the current date so that

the dates on transactions will be considered in the current period.

Navigation:(Click on the black arrows on the left of these names) SAP CustomizingImplementation Guide Financial Accounting (New) Financial Accounting Global Settings

(New) Ledgers Fiscal Year and Posting Periods Posting Periods Open and Close

Posting Periods (click on the IMG Activity icon)

Warning:When working with other classmates at the same time in the same transactions within

SPRO, tables will tend to lock up and you will only be able to display them. This is due to thefact that the system will not let multiple users in the same transaction at the same time. To get



Change View Posting Periods:Specify Time Intervals:

Overview

Tasks and Data Entry: In the Change View Posting Periods: Specify Time Intervals: Overview screen,click on

the icon.

In the New Entries: Overview of Added Entries" screen, enter the following information:

Var. A From per.1 Year To period Year From per. 2 Year To period Year

PV## + 1 2012 12 9999 13 2012 13 9999

Click on (SAVE).

Click on (EXIT).

Follow Up:None.


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Task 3: Assign Variants to Company Code

Description: In this task, we associate the posting variant with our company code.

Navigation:(Click on the black arrows on the left of these names) SAP Customizing

Implementation Guide Financial Accounting (New) Financial Accounting Global Settings(New) Ledgers Fiscal Year and Posting Periods Posting Periods Assign Variants to

Company Code (click on the IMG Activity icon)


SPRO, tables will tend to lock up and you will only be able to display them. This is due to the




Change View Assign

Comp.Code -> Posting PeriodVariants: Overview


In the Change View Assign Comp.Code ->Posting Period Variants: Overview screen,enter the following information:

Cocd Company Name City Variant

US## ## Global Bike Inc. Dallas PV##

Click on (SAVE).

Click on (EXIT).

In the Display IMG screen, click on the icon.

In the Customizing: Execute Project screen, click on the icon.

Follow Up:None.


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Task 4: Close Period

Description:In this task, you close the previous posting period.

Navigation:(In the main menu of SAP, click on the black arrows on the left of these names) SAP

menu Logistics Materials Management Product Catalog Environment MaterialOther Close Period (double-click on G/L Accounts List)


Close Period for Material Master

Records


In the Close Period for Material Master Records" screen, enter the following information:

Attribute Description Data ValueFrom company code The company code is an

organizational unit within

financial accounting.

US##

To company code The company code is an

organizational unit within


US##

Period The new, current period if the

future self-contained part ofthe specified fiscal year.

(current month number)

Fiscal year Defines settlement period

which can be divided into 12-16 posting periods.

(current year)

Click on (EXECUTE).

Click on (EXIT).

Click on (EXIT).

Follow Up:None.


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Task 5: Copy Document Number Ranges to

Company Code

Description:In this task, you establish which number ranges you assign to your company code.

Navigation:(In the main menu of SAP, click on the black arrows on the left of these names) SAP

menu Tools Customizing IMG Execute Project (double-click on the words Execute

Project)

In the Customizing: Execute Project screen, click on the SAP Reference IMG icon.

(Click on the black arrows on the left of these names) SAP Customizing Implementation GuideFinancial Accounting (New) Financial Accounting Global Settings (New) Document Document Number Ranges Documents in Entry View Copy to Company Code (click on the

IMG Activity icon)

Warning:When working with other classmates at the same time in the same transactions withinSPRO, tables will tend to lock up and you will only be able to display them. This is due to thefact that the system will not let multiple users in the same transaction at the same time. To get



Document Number Ranges:

Copying to Company Code


In the Document Number Ranges: Copying to Company Code" screen, enter the followinginformation:

Attribute Description Data Value

Source company code details

Company code

The company code is an

organizational unit.

US00

Target company code details

Company code

The company code is an

organizational unit.

US##

Click on (EXECUTE).

In the Copy document number ranges pop-up, click on the Yes icon.

In the Document Number Ranges: Copying to Company Code screen, click on theicon.

Click on (EXIT).

Follow Up:None.


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Task 6: Define Tolerances (Vendors)

Description:In this task, you provide a maximum amount allowed to be posted in documents.

Navigation: (Click on the black arrows on the left of these names) SAP Customizing

Implementation Guide Financial Accounting (New) Accounts Receivable and AccountsPayable Business Transactions Outgoing Payments Manual Outgoing Payments

Define Tolerances (Vendors) (click on the IMG Activity icon)






Change View Customer/Vendor

Tolerances: Overview

Tasks and Data Entry: In the Change View Customer/Vendor Tolerances: Overview screen, click on the

icon.

In the New Entries: Details of Added Entries screen,enter the following information:


Company Code Organizational unit withinfinancial accounting. US##

Name of Tolerance Group ## GBI Default

Gain Amount Payment differences to our

advantage are allowed up tothe amount entered here.

10

Loss Amount Payment differences to our

disadvantage are allowed up to

the amount entered here.

1

Gain Percent Differences when settling

payments are accepted and

posted automatically by thesystem up to the percentage

rate entered here.

1

Loss Percent Differences when settling



rate entered here.

1


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Place a check mark in the white space next to Payment Term from Invoice by clicking on

the white space.

Place a check mark in the white space next to Only grant partial cash disc by clicking on

the white space.

Click on (NEXT ENTRY).



Company Code An organizational unit within


US##

Tolerance group Freely definable group code

for customers and vendors, or

G/L accounts.

GBI

Name of Tolerance Group ## Global Bike Inc.

Gain Amount Payment differences to our

advantage are allowed up tothe amount entered here.

20

Loss Amount Payment differences to ourdisadvantage are allowed up to


2

Gain Percent Differences when settling



rate entered here.

2

Loss Percent Differences when settling

payments are accepted andposted automatically by thesystem up to the percentage

rate entered here.

2

Place a check mark in the white space next to Payment Term from Invoice by clicking on

the white space.

Place a check mark in the white space next to Only grant partial cash disc by clicking on

the white space.

Click on (SAVE).

Click on (EXIT).

Follow Up:None.


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Page

10

Task 7: Define Tolerance Groups for Employees

Description:In this task, you define the tolerances for what employees are allowed to enter.


Implementation Guide Financial Accounting (New) Financial Accounting Global Settings(New) Document Tolerance Groups Define Tolerance Groups for Employees (click on

the IMG Activity icon)






Change View FI Tolerance

Groups For Users: Overview

Tasks and Data Entry: In the Change View FI Tolerance Groups For Users: Overview screen,click on the

icon.


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Company code Organizational unit within


US##

Amount per document Maximum permitted posting

amount per document for thisuser group.

250000

Amount per open item accountitem

Maximum posting amountpermitted per customer or

vendor for this user group.

10000

Cash discount per line item Maximum cash discount

percentage rate which may be

assigned by an employee ofthe user group.

5

Revenue Amount Payment differences to ouradvantage are allowed up to


100

Expense Amount Payment differences to our

disadvantage are allowed up to


100

Revenue Percent Differences when settling

payments are accepted andposted by the system up to the

percentage rate entered here.

10

Expense Percent Differences when settling


posted by the system up to the

percentage rate entered here.

10

Revenue Cash discnt adj.to Any payment differences up tothe amount specified here are

corrected with the cash

discount posting as long thecash discount amount is large

enough for the adjustment.

10

Expense Cash discnt adj.to Any payment differences up tothe amount specified here are

corrected with the cash

discount posting as long as the

cash discount is large enoughfor the adjustment.

10

Click on (SAVE).

Click on (EXIT).

Follow Up:None.


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12

Task 8: Set Up Company Code for Payment

Transactions

Description:In this task, GBI decided to develop the payment program. These parameters have

to be set up in order to allow payments to vendors.


Implementation Guide Financial Accounting (New) Accounts Receivable and AccountsPayable Business TransactionsOutgoing Payments Automatic Outgoing Payments

Payment Method/Bank Selection for Payment Program Set Up All Company Codes for

Payment Transactions (click on the IMG Activity icon)


SPRO, tables will tendto lock up and you will only be able to display them. This is due to the




Change View Company

Codes: Overview


In the Change View Company Codes: Overview screen,click on the icon.



Company Code The company code is anorganizational unit within


US##

Sending company code The sending company code is

the company code that is

known to the business partner.

US##

Paying company code In the field you find the

company code whichprocesses the payment

transactions.

US##

Click on (SAVE).

Click on (EXIT).

Follow Up:None.


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Task 9: Maintain Number Ranges for

Controlling Documents

Description:In this task, we set up number ranges for various controlling documents.


Implementation Guide Controlling General Controlling Organization Maintain

Number Ranges for Controlling Documents (click on the IMG Activity icon)


SPRO, tables will tend to lock up and you will only be able to display them. This is due to thefact that the system will not let multiple users in the same transaction at the same time. To get



Number Ranges for CODocument


In the Number Ranges for CO Document screen, click on the icon.

In the Copy: CO Arpop-up, enter the following information:


From Uniquely identifies a

controlling area.

NA00

To Uniquely identifies acontrolling area.

NA##

Click on (COPY).

In the Transport number range intervals pop-up, click on the icon.

In the Number Ranges for CO Document screen, click on the icon.

Follow Up:None.


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Task 10: Maintain Number Ranges for

Settlement Documents

Description:This task sets up number ranges for controlling documents related to settling orders

internal to the company.


Implementation Guide Controlling Internal Orders Actual Postings Settlement

Maintain Number Ranges for Settlement Documents (click on the IMG Activity icon)

Warning:When working with other classmates at the same time in the same transactions withinSPRO, tables will tend to lock up and you will only be able to display them. This is due to the




Number range for settlement

documents CO objects


In the Number range for settlement documents CO objects screen, click on theicon.

In the Maintain Number Range Groups screen, place a check mark in the white space next

to Group Without Text by clicking on the white space.

Double-click on NA##.

Click on (ASSIGN ELEMENT GROUP).

Click on (SAVE).

In the Transport number range intervals pop-up, click on the icon.

In the Number range for settlement documents CO objects screen, click on the icon.

In the Display IMG screen, click on the icon.

In the Customizing: Execute Project screen, click on the icon.

Follow Up:None.