1203763099119 ril distribution incident prevention standard

7/31/2019 1203763099119 RIL Distribution Incident Prevention Standard

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R I L Gr o u p S t a n d a r d sD is t r i b u t i o n I n c id e n t P r e ve n t io n


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D o cu m e n t Co n t r o l D e t a ils

Revision Date Reason For Issue Compiled by Approved by

0 Jan 08 Corporate Standard Shashank Singh Dr Prasad Tipnis

Next Review Date

Jan10

User No te s : - The Centre for Health Safety and Environment Excellence (CHSEE) is the custodian ofthis document and is responsible for the Administration and Authorisation of this Standard. CHSEE isresponsible for confirming the accuracy and integrity of content and proposed changes to the Standard.

Controlled copy of the current version of this document is held at CHSEE and also available on its portal.Any printed / electronic copy of this document is uncontrolled. It is recommended that users verify thatthe version being used by them is the current version by referring to the controlled version


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Distribution Incident Prevention RIL Group Standard

Acknowledgemen t

The management acknowledges the contributions of the following individuals for being a part of theinter-business / location workgroup and for their assistance in preparing this standard on DistributionIncident Prevention:

L o c a t i o n M e m b e r s

CHSEE Mr. Shashank Singh Mr. Anil Hegde D

J a m n a g a r Mr. Vishwanath IndyH a z i r a Mr. DK NanavatiPa ta lganga Mr. Bholalnath J AcharyyaV a d o d a r a Mr. Raghunath ChariN a g o t h a n e Mr. Yuvraj LakraG a n d h a r Mr. ML Sarma

RLL

Mr. Ranjeet Joshipura Mr.Santosh Deshpande Mr.Hemant Jain Mr.Ajay Sharma Mr.Harsh Saksena Mr.Suresh Menon Mr.Ashish Gawande Mr.Shirish Khandekar Mr.Vishal Kansara

The management also acknowledges the guidance and help of the following experts from DuPont SafetyResources.

Agency Mem ber s

D u P o n t S a f e ty R e s o u r c e s Mr. Raymond Beaudry

Revision 0Jan - 2008 2


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Tab le o f Con ten t s

DOCUM ENT CONTROL DETAILS .. . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . .1ACKNOW LEDGE ME NT ... .. . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . .. . . . .. 2 TABLE OF CONTEN TS..... . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . 3 DOCUM ENT ISSU E ... .. . . .. . . .. . . .. . . . .. . . .. . . . .. . . .. . . . .. . . .. . . . .. . . .. . . . .. . . .. . . . .. . 4

1.1. Intent and Purpose ........................................................................................................ 52 . SCOP E AND FIELD OF APP LICATION .. .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . 5

2.1. Scope............................................................................................................................... 52.2. Field of application ........................................................................................................ 5

3 . RE FER ENCES ... .. . . . .. . . .. . . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . . 6 4 . MANAGEMEN T RE SP ONSI BILITIE S .. . . .. . . . .. . . . .. . . . .. . . . .. . . . .. . . . . 6 5. DEF INI TIONS ... .. . . . .. . . . .. . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . .. . . . .. . . . .. . . . .. . . . 6 6 . STANDARD S ..... . . . . . . .. . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . 6

6.1. Risk Management ..............................................................................................76.2. Compliance review and training........................................................................76.3. Carrier safety fitness ......................................................................................... 86.4.

Handling and storage........................................................................................ 8

6.4.1 Packaging inspection ..................................................................................................8

6.4.2. Identifying hazards on transportation containers..................................................8

6.4.3. Loading and unloading............................................................................................8

6.4.4. Load securing ......................................................................................................... 10

6.4.5. Vessel entry for transportation equipment........................................................... 10

7. MANAGEM EN T SYSTEM S..... . . . . . . . . . . . . . . . .. . . . . . . . . . . . . .. . . . . . . . . . . . . . . 10 7.1. Support Resources ....................................................................................................... 107.2. Management Records .................................................................................................. 107.3. Audit Requirements..................................................................................................... 107.4. Standard Renewal Process............................................................................................117.5. Deviation Process..........................................................................................................117.6. Training and communication requirements................................................................11


7.7. Contact...........................................................................................................................11


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D o cu m e n t I s s u e

The Distribution Incident Prevention Standard is issued by the Centre for Health, Safety & EnvironmentExcellence (CHSEE), on behalf of Reliance Industries Limited management and form a part of the ofReliance Industries Limited HSE management system.

Name: ................................................................................................................................................................

Signed:


Date: .................................................................................................................


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1. I n t r o d u c t i o nDistribution Incident Prevention Standard provides a valuable tool for reducing the numberof incidents during the distribution of products, from the time they leave the locationpremises until their arrival at the customer's premises. The Distribution process involvesthird party transportation these third party companies hired to carry companies' goods are

expected to operate according to the principles of Responsible Care. Companies need toevaluate carriers of their materials on safety performance and programs, inspection andmaintenance procedures for equipment, and selection and training of drivers and supportstaff. Employees of third party carriers, and people living in communities along thetransportation route, should have access to the same health and safety information ascompany employees. Transportation routes should be chosen to minimize the exposure ofpeople and environmentally sensitive areas to the potential hazards caused by chemicalsand products. Each business location should have an up-to-date, operational transportationemergency response plan to deal with hazards, contain and clean up releases, providetechnical advisors at accident scenes, and assist local emergency response forces

1.1. I n t e n t a n d P u r p o s eThe objective is to minimize the possibility for incidents to happen. Most distributionactivities are subcontracted and compliance with regulations is a necessity, but notsufficient condition to prevent accidents. There is a need for uniform safety &operations criteria against which distribution companies can be regularly monitoredfor continuous improvements.

This Standard has been designed to ensure that products are transported in a way thatmitigates the risk of injury to people moving the goods, to people along thetransportation route, and to the environment.

2. Scope an d f ie ld o f ap p l ica t ion2.1. Scope

This standard defines the actions to be taken to prevent all distribution incidents fromhappening either at the business / location or during the distribution processregardless of the nature of the product.

Businesses/Locations should be aware that local regulations might impose conditionsnot reflected in this standard. Additional information on regulations comes from anumber of sources, including Statutory/Regulatory Documents.

While the intent of the Standards is to bring in homogeneity across all Businesses /locations in the implementation of the standards, certain provisions are kept to allowsome latitude to the implementing locations. However, those requirements in this

standard which are noted in italics are mandatory. Any question regarding theinterpretation of the standards in respect of mandatory versus non mandatory shouldbe referred to the Centre for HSE Excellence for clarification.


2.2. Fie ld o f app l ica t ionSee RIL HSE Protocol, RIL Corporate Policy


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3 . Refe rencesCor por a te Po l icy

Reliance HSE Policy

RIL HSE Protocol

RIL HSE Commitment

RIL Responsible Care

Co r p o r a t e St a n d a r d s

RIL Confined Space Entry

RIL Responsible Care Distribution Code Practices

RIL Emergency Preparedness and Response for Off-Site Incidents

RIL Health, Safety and Environmental (HSE) Second Party Auditing

RIL Incident Investigation

Co r p o r a t e G u i d e l in e

Responsible Care GuideOverview and Implementation

RIL Distribution Risk Management

O t h e r R e f e r e n c e s

Applicable Country /State or Industry statutory regulations

4 .

M a n a g e m e n t R e s p o n s i b ili t ie sLine management in businesses / locations has the responsibility to implement thisstandard.

5. Def in i t ionsC a r g o t r a n s p o r t u n i t ( C T U ) an article of transport equipment that is of permanentcharacter and accordingly strong enough to be suitable for repeated use. CTUs arecommonly referred to as freight containers, truck, tankers, swap-body vehicles, railwaywagons, cargo tanks, or other similar names.

D a n g e r o u s g o o d s / H a z a r d o u s m a t e r i a l s materials governed by statutory

requirements in transportation by the Businesss / Locations business / location state /country. These materials are also called hazardous materials and hazardous substances.

D is t r i b u t i o n i n c id e n t refer RIL HSE Standard.

6 . S t a n d a r d sThe following Responsible Care Distribution Codes of Management Practices areaddressed in this section:

1. Risk Management (See Section 6.1 below.)2. Compliance Review and Training (See Section 6.2 below.)


3. Carrier Safety Fitness (See Section 6.3 below.)


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4. Handling and Storage (See Section 6.4 below.)RIL Responsible Care Distribution Code of Management Practice, Emergency Responseand Public Preparedness, is addressed in RIL HSE Standard.

For more information on the Responsible Care Distribution Codes of ManagementPractices, see RIL HSE Standard.

6.1.R is k M a n a g e m e n tResponsibility for risk management should be shared between the business / locations,carriers and the allied service operations. Businesses should identify the highest hazardmaterials received or shipped at their Businesses worldwide and prioritize them forattention.

Business / location activities in transportation risk management are generallyqualitative in nature and involve identifying and responding to risks on business /location and in the business / locations local area.

In the absence of country regulation s, the busin ess / loca tion m ust follow standa rds

no less stringent than com m only accepted international standards.

Commonly accepted international standards are defined in UN performance standards,or other equivalent national standards or standards of country of origin or destination.

The shipping business / location m ust conduct an a nnua l evaluation of r isks to r eview

additional risks due to changes in distribution patterns or the addition of new

products by Busin esses an d w arehouses. See RIL HSE Standard Distribution RiskManagement for guidance in evaluating risk.

6 .2 .Co m p l ia n c e r e vi e w a n d t r a i n i n gThe business / location m ust hav e a process to ensure that t he follow ing aspects of an

effective distribution safety progra m are carried out. Businesses m ust:-

Possess a trained, knowledgeable resource (generally referred to as thedistribution coordinators) for state, national, and international regulatory advice

for the tra nsportation of dangerous goods received by or shipped from the busin ess

/ loca tion .

Establish tra in ing policy and program s for busin ess / loca tion em ploy ees involv edin the distribution of dangerous goods.

Dev elop a process to coord inate the com m unication an d dissem inat ion ofdistribution safety and regulatory requirements and related resources (e.g.,

regulatory manuals, policy manuals, and compliance memorandums) to theappropriate personn el on business / location.

Promptly investigate each distribution incident and ensure that a report with acorrective action plan is issued according to corporat e standards.

Conduct an au dit of each area of operations ann ually, at a m inimum . Provide a clearly identified backup for the distribution coordinator. Businesses

m ust comm unicate the backups identity to business / location personnel.

Train the Distribution coordinator and the backup in all modes of shipment usedby the business / location.


Ensure tha t em ploy ees are tra ined in the proper im plem entation of ap plicableregulations and w herever required necessary certification be obtained.


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Em ploy ees train ing r ecord s m ust be m aintained until such tra in ing is su persed ed.

Depending on the amount and type of dangerous goods handled by the business /location, the coordinator may have a committee with membership from appropriateoperations areas or business units at the business / location. This committee should bea part of the business / locations central safety or Responsible Care committee.

6.3 . Car r ie r s a fe ty fi tnes sThe region or country m ust have a process for qualifying and approving carriers. The

business / location m ust use approved carriers or dem onstrate that alternative

carriers meet the necessary qualifications.

In India, carrier safety fitness report is as per CMVR, MV Act , SMPV act for hazardouscargo vehicles and also fitness certificate issued by the state owned Regional TransportAuthorities

6 .4 . H a n d l in g a n d s t o r a g eThe following sections contain actions for distribution safety and the prevention of

distribution incidents.

6.4.1. Packag ing in spec t ionThe business / location m ust hav e a procedure to ensure that , before filling,

containers and packaging they are inspected against specification

requirem ents and for defects and integrity .

Containers and packages must also be inspected for leakage before shipment.

For dangerous goods, pre-shipment checklists must be used, signed, and kept

on system / file. The checklists must be periodically rev iewed for comp liance and

revised or updat ed to m eet regulatory or Com pany changes.

6.4 .2 . I d e n t i fyi n g h a z a r d s o n t r a n s p o r t a t i o n c o n t a i n e r sTransportation containers, packages, and equipment containing dangerous

goods must have the transportation hazard indicated on them at all times.

Labels, m arkings, placards, or tags m ust be retained on con tainers until they

have been sufficiently cleaned of residue (i.e. product remaining in the

container after un loading) to rem ove potential hazards or until they n o longer

contain dangerous goods.

Businesses / Locations should have procedures to check that the hazard markingor labeling of incoming goods matches the information given in the relevantsections of the (vendor) safety information or the material safety data sheet

(MSDS). See RIL HSE Standard for more information.

6.4 .3 . Lo a d i n g a n d u n lo a d i n gBusin esses/ Location s m ust ha ve docum en ted procedu res for loading chem icals

that

Define appropriat e protect ive clothing for loading p ersonnel. Prescribe com plete securem ent procedures. Require personnel to use appropriate tools to perform securem ent.


Require con tra ct personnel to be aw are of em ergency procedur es specific t othe area.


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Busin esses / Location s m ust ha ve docum ented procedur es for unloading

chem icals and/ or dangerous goods that:

Specify the appropriate container or storage location for receiving theproduct.

Define the appropriate protective clothing for personnel w ho are responsiblefor unloading.

Establish com plete securem en t m ethods for r etur ning em pty con tainers. Require con tra ct personnel to be aw are of em ergency procedur es specific t o

the area.

Positive identification must be documented on the product containers to avoid

the possibility of un loading into the w rong tan k or container.

Positive identification may be achieved by one of the following methods (in orderof preference):

1. A sample is taken at the unloading business / location and a confirmatorylaboratory test result is obtained before unloading.2. The supplier or consignor carries out a confirmatory laboratory test and

issues a certificate stating the designated CTU identification number and thename or description of the product that has been loaded into the container.

3. The product name, UN number, and CTU identification number on theshipping document are compared with the same information given on theCTU to determine if they match.

Each busin ess / loca tion m ust ha ve a procedure for carr ier em ploy ees involv ed

in loading or unloading. These procedures must include general safety rules

and specific safety rules pertaining to the area of operations.

Examples of recommended safety rules include rules for

Smoking. The use of lighters and matches in the premises. . The use of safety glasses. Where to park. When and how to chock trailers. Vehicle Key control. Communication with plant personnel before loading and unloading.


When loading or unloading flammable liquids, the receiving container, all

pipelin es, the pum p, an d the storage con tainer m ust be gr ounded an d, if

necessary, bonded to prevent a fire or explosion. Materials must be unloaded

by grav ity or self- prim ing pum ps.

Busin esses / Location s m ust have a process estab lished to ensure tha t loading

and unloading hoses are inspected on receipt into the area and on a regular

basis as long as they are in use. The inspection should include verification that

the hose meets design specifications. A m ethod to iden tify the hose and theinspection due date m ust be a part of the established process.


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W hen a business / location perm its a carrier, including a v endor carrier, to

unload any chemicals using its own hose(s), the carrier must meet the

follow ing requirem en ts:

Hoses m ust be identified w ith a perm an ent m arking indicating theequipm ent piece num ber.

Hoses m ust be tagged w ith a perm an ent m arking indicating the last andnext inspection due dates.

Vendors must provide a copy of their hose inspection and certificationprogra m .

CTUs positioned for loading or unloading must be protected against

unexpected m ovement to elim inate the potential for hose breakage t hat could

result in employee injury, release to the environment, fire, or explosion during

the transfer operation. Depending on the mode, appropriate securing devices,such as chocks, brakes, tie-offs, king-pin locks, derail devices, switch locks,mooring lines, anchors, and warning signage, are commonly used to prevent

accidental movement.

In the absence of regulat ory requ irem ents, attendants (hum an or electron ic)

m ust be present during the loading/ unloading of explosive, flam m able, or

poisonous-by -in ha lation m aterials, w orldw ide. The operator, either in

attendance or using an electronic monitor, must be able to take immediate

action to shut down the transfer operation in an emergency. Regional ornational regulations often specify higher levels of attendance. This applies tosolid product loading/ unloading also.

6 .4 .4 .L o a d s e cu r i n gLoad securing against movement of the cargo in transit is important for incident

prevention. Common sources of damage to contents of trailers are side sway,rough roads or roadbeds; friction generated between the lading and thesidewalls, excessive slack or voids in loads, and poorly blocked and braced loads.In some regions, truck trailers are soft-sided. Load securing against movementof the cargo in transit is an important part of distribution safety, not only for alltypes of packaged goods in CTUs in general but also for soft-sided truck trailers.

6.4 .5 . Ve s s e l e n t r y fo r t r a n s p o r t a t i o n e q u i p m e n tAn yone en tering transportation equipm ent for cleaning or any other purpose

m ust follow RIL HSE Standa rd -Confined Space Entry Sta ndard.

7. M a n a g e m e n t S ys t em s7.1. S u p p o r t R e s o u r c e s

Business / location and HSE resources are available to provide assistance with theimplementation of this standard.

7.2.M a n a g e m e n t R e co r d sRecords shall be retained in com pliance w ith regulation and the Corporate Record s

and Information Management Program.


7.3.Au d i t R e q u i r e m e n t sThe frequency of second-party distribution audits is described in RIL HSE Standard.HSE Second Party Auditing


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7.4. S ta n d a r d R e n e w a l P r o c es sThis standard shall be reviewed and revised as necessary and, at a minimum, not

later than five y ears from t he date of the last revision.

7.5. Devia t ion P r oces sDev iation s from this standar d m ust be authorized by the Busin ess / loca tion Head forthe relevant business/ Location after consultation w ith the Center for HSE Excellence

and Legal and no-objection from the Apex HSE Committee. Deviations must be

documented, and documentation must include the relevant facts supporting the

deviation decision. Deviation authorization must be renewed periodically and no less

fr equently tha n every three y ears .

7.6. Tr a i n i n g a n d c o m m u n i ca t io n r e q u ir e m e n t sEach busin ess or loca tion m ust be fa m iliar w ith this stan dard to carr y out its

responsibilities for prevention of distribution incidents. Training is the responsibilityof each business or location.In the event tha t in terpretation or clarification is needed,

questions shall be directed to the respective business / location HSE m anager or theCentre for HSE Excellence.

7.7.Contac t


The contact for this document is the Centre for HSE Excellence.