14000083-hd-10003

14000083-HD-10003:6555c51450adfa2e47e2a1ae4046dfb2

Delivery Terms - Free to Destination location unless specified otherwise. Validity of offer - 120 days from the initial or extended Due Date for submissionof Tender whichever is later unless specified otherwise. Liquidated Damages accepted unless specified otherwise.

In case bidder does not deviate from the standard offer validity in on line deviation form, bids offer validity shall be considered as mentioned above.

In case a Revised priced bid is initiated for this tender, at a later date (eg Technical evaluation stage etc), it shall be incumbent upon the bidder to submitrevised bids for the specified items/entire tender. In the absence of revised bids rom the bidder within specified time period, the original bid submitted bythe bidder shall not be considered for evaluation.

HPCL reserves the right to reveal the contents of the bid documents submitted by the vendor during the witness bid opening process as per prevailingpolicy of the corporation.

Tender No. : 14000083-HD-10003 Tender Published On : 07-Nov-2014 19:51

Basic Information Of TenderTitle Cateria Arrangement-Mgt&N-MgtDescription Canteen Tender for employees of PHTender Type PublicTender Scope DomesticBid Type Two BidEvaluation Criteria Overall L1 for all itemsTender Due Date & Time 01-Dec-2014 15:00Pre Bid Conference Start Date & Time 17-Nov-2014 14:30Pre Bid Conference End Date & Time 17-Nov-2014 17:00Queries Start Date & Time 10-Nov-2014 10:00Quries End Date & Time 14-Nov-2014 15:00Un Priced Bid Open Date & Time 01-Dec-2014 15:30TF/EMD Drop Box Address EMD TO BE DROPPED IN THE TENDER BOX KEPT IN THE RECEPTION AT PETROLEUM HOUSE, 17

JAMSHEDJI TATA ROAD, CHURCHGATE, MUMBAI 400020Tender Description This Tender is for Canteen services contract for Management and non management employees of Petroleum

House 17, Jamshedji Tata Road, Churchgate Mumbai 400020 for providing canteen services to employees workingat PH and PH Annex building.The contract will be for a period of TWO YEARS.The quantities mentioned arecalculated for TWO YEARS period. The average consumption and no of staff given in the tender document aresubject to variation. The rates quoated should be exclusive of taxes.Applicable taxes for all items should bementioned separately item wise.Attachments: Schedule I Menu for Management Lunch Normal, Health,Fruit LunchSchedule II A TEA , COFFEE TRAY Schedule II (B) Time Schedule for Management CanteenS,chedule III Timeschedule for Non-Management Canteen,Schedule IV for mornning ,evening snacks and tea,offee thrice in cupsSchedule V Non management staff lunch Annexure VA for normal lunch menu,Annexure VB Healthy diet lunch,Annexure VC for fruit lunch. Attachment VI For quality and brand of food and raw material Schedule VII Note to theContractor Schedule VIII A ,B ,C Declaration Schedule IX List of Contractors Employees to be retained.

Notice Inviting TenderCurrency Type Tender Fee EMD

INR 0.0 1800000.0

3It;lE

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I


Line Details Of TenderSrl.No.

Line Description UOM Quantity Mandatory

CANTEEN FOR PH EMPLOYEES Manadatory: Yes1 MANAGEMENT LUNCH Each 125000 Yes DESCRIPTION => Fixed Unit rate (only one rate irrespective of Veg. & Non-Veg ratio and Normal Lunch, Fruit Lunch, Healthy (Diet) Lunch ratio) for supply of Lunch includingprocuring of raw material, preparation of Lunch items and services of Vegetarian/Non-vegetarian Lunch and Fruit Lunch/Healthy (Diet) Lunch Thalis to Management employees in the7th Floor Canteen as per Menu & details prescribed under Schedule I (A,B,C) attached to Special Terms and conditions for approximately 240 officers. SCHEDULE - I In theManagement Canteen 3 bearers are required to be made available with uniform to assist the persons while eating any requirement.Lunch is required to be provided in the lunch Roomexclusively for Chairman,Director etc. for which atleast 2 bearers are required to be placed. The lunch will be buffet to be setup in advance.2 NON MANAGEMENT LUNCH Each 93000 Yes DESCRIPTION => The non management lunch will exclude soup, except the day when biryani is prepared.This lunch includes normal lunch,fruit lunch and healthy lunch.As perschedule V AThere are approximately 225 non management employees in Petroleum House and Annex Building, plus 35 other than casual/help desk/garderner/telephonemechanics/medical dept personal on contract/electricians, in both cases payment will be made as per actual consumption, menu will be decided by the canteen committee.Contractor toprovide non veg items every day.No payment will be made against excess preparation/wastages.3 MORNING SNACKS FULL Each 240000 Yes DESCRIPTION => Fixed unit rate for morning snacks as per the attached schedule IV , morning snacks will be 600 plates per day This quantity is an indicative quantity payment willbe made basis coupons submitted by the caterer or any other mode adopted by the Corporation.In a 5 days a week approximately 40% preparation will be with Idly and chutney andsambhar ) and 30% will be of any two items each for morning snacks as per the decision of menu committee.Note: No payment will be made against excess preparation/wastages.4 MORNING SNACKS HALF Each 117600 Yes DESCRIPTION => Fixed unit rate for morning snacks half plate as per the attached schedule IV , morning snacks half will be 200 plates per day This quantity is an indicativequantity payment will be made basis coupons submitted by the caterer or any other mode adopted by the Corporation.morning snacks as per the decision of menu committee.Note: Nopayment will be made against excess preparation/wastages.5 EVENING SNACKS Each 288000 Yes DESCRIPTION => Fixed Unit rate for evening snacks as per attached schedule IV . Evening snacks will be 500 plates per day. This quantity is an indicative quantity payment willbe made basis coupons submitted by the caterer or any other mode adopted by the corporation.Menu will be decided by the canteen committe. Note : No payment will be made againstexcess preparation/wastage.6 TEA/COFFEE Each 564000 Yes DESCRIPTION => TEA COFFEE : Fixed unit rate for three cups of tea/coffee thrice a day for approximatelt 450 employees including other than employees.Payment will be made onthe basis of attendance except "E" and above grades( since tray service will be provided to them ) for three times.For other thanemployees ie; Project Trainees, help desk personel,casual employees, Govt, Auditors availing tea/coffee/lunch ect. at non management canteen will be paid seperately basis records.7 TEA/COFFEE TRAY Months 24 Yes DESCRIPTION => LUMPSUM RATE MONTHLY1) FOR SUPPLY OF POT TEA / COFFEE IN TRAYS TWICE DAILY TO SENIOR MANAGERS AND ABOVE SPREADOVER 7 FLOORS AT PETROLEUM HOUSE AND PH ANNEX BUILDING : APPROX 125 TRAYS PER DAY AS PER SCHEDULE - II ASUPPLY OF POT TEA MAY ALSOINCLUDE LEMON TEA / GREEN TEA / ASPARAGUS / SUGAR FREE SACHETS AS PER THE REQUIREMENT OF THE OFFICERS.TAJ MAHAL TEA BAGS ANDNESCAFE SACHETS ONLY TO BE USED FOR REGULAR TRAYS.3) TEA KETTLE TRAYS PLACED IN THE CABINS OF GMs AND ABOVE TO BE REPLENISHED ANDCLEANED ON A DAILY BASIS.VENDOR TO QUOTE LUMPSUM CHARGES INCLUSIVE OF ALL MATERIALS / SERVICES AS PER SCHEDULE-II A.----------------------------------------------------------------------------------------------------------------------------------------------------------------APART FROM THE ABOVE THE VENDOR IS ALSO REQUIREDTO SUPPLY THE FOLLOWING SEPARATELY1)TEA/ COFFEE TRAY FOR MEETINGS.FIXED UNIT RATE FOR SUPPLY OF TEA/ COFFEE TRAY FOR MEETINGS.ASPER REQUIREMENTS BISCUITS/MINERAL WATER MAY ALSO BE REQUIRED TO BE SUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.THEPAYMENT WILL BE MADE AS PER CONSUMPTION. ON NEED BASIS AS AND WHEN THE MEETINGS TAKE PLACE , REQUIREMENT FOR THE SAME WILL BEPLACED.2)TEA/COFFEE TRAY-CUPS MEETINGSFIXED UNIT RATE FOR SUPPLY OF TEA/COFFEE CUPS FOR MEETINGS.AS PER REREQUIREMENTREQUIREMENTS BISCUITS/MINERAL WATER MAY ALSO BE REQUIRED TO BE SUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.PAYMENT AS PERCONSUMPTION ONLY. AS AND WHEN REQUIREMENTS IN THE MEETINGSTAJ MAHAL TEA BAGS AND NESCAFE SACHETS ONLY TO BE USED .8 TEA/COFFEE TRAY MEETING Each 25000 Yes DESCRIPTION => APART FROM THE ABOVE THE VENDOR IS ALSO REQUIRED TO SUPPLY THE FOLLOWING SEPARATELY - SCHEDULE II-A1)TEA/ COFFEETRAY FOR MEETINGS.FIXED UNIT RATE FOR SUPPLY OF TEA/ COFFEE TRAY FOR MEETINGS.AS PER REQUIREMENTS BISCUITS/MINERAL WATER MAY ALSOBE REQUIRED TO BE SUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.THE PAYMENT WILL BE MADE AS PER CONSUMPTION. ON NEED BASIS ASAND WHEN THE MEETINGS TAKE PLACE , REQUIREMENT FOR THE SAME WILL BE PLACED.2)TEA/COFFEE TRAY-CUPS MEETINGSFIXED UNIT RATE FORSUPPLY OF TEA/COFFEE CUPS FOR MEETINGS.AS PER REREQUIREMENT REQUIREMENTS BISCUITS/MINERAL WATER MAY ALSO BE REQUIRED TO BESUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.PAYMENT AS PER CONSUMPTION ONLY. AS AND WHEN REQUIREMENTS IN THE MEETINGSTAJMAHAL TEA BAGS AND NESCAFE SACHETS ONLY TO BE USED .9 TEA/COFFEE CUPS-MEETING Each 21000 Yes DESCRIPTION => APART FROM THE ABOVE THE VENDOR IS ALSO REQUIRED TO SUPPLY THE FOLLOWING SEPARATELY 1)TEA/ COFFEE TRAY FORMEETINGS.FIXED UNIT RATE FOR SUPPLY OF TEA/ COFFEE TRAY FOR MEETINGS.AS PER REQUIREMENTS BISCUITS/MINERAL WATER MAY ALSO BEREQUIRED TO BE SUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.THE PAYMENT WILL BE MADE AS PER CONSUMPTION. ON NEED BASIS ASAND WHEN THE MEETINGS TAKE PLACE , REQUIREMENT FOR THE SAME WILL BE PLACED.2)TEA/COFFEE TRAY-CUPS MEETINGSFIXED UNIT RATE FORSUPPLY OF TEA/COFFEE CUPS FOR MEETINGS.AS PER REREQUIREMENT REQUIREMENTS BISCUITS/MINERAL WATER MAY ALSO BE REQUIRED TO BESUPPLIED, PAYMENT WILL BE MADE AS PER PRINTED RATE.PAYMENT AS PER CONSUMPTION ONLY. AS AND WHEN REQUIREMENTS IN THE MEETINGSTAJMAHAL TEA BAGS AND NESCAFE SACHETS ONLY TO BE USED .10 FRUIT/DIET LUNCH MGMT/NMGMT Each 25000 Yes DESCRIPTION => MANAGEMENT & NON MANAGEMENT WILL AVAIL FRUIT/HEALTHY/DIET LUNCH :- FRUIT LUNCH WILL CONSIST OF THE FOLLOWINGITEMS1. ONE BOWL 100 GMS MIX CUT FRUIT (SEASONAL) OR PAPAYA /GRAPES/PINEAPLE/ORANGE/SWEETLIME ECT 2. ONE MEDIUM SIZE APPLE (200 GMS),SEASONAL FRUITS SUCH AS BIG SIZE ORANGE, TWO BIG CHIKOOS, MANGO, ONE LARGE PEAR OR AS SPECIFIED BY CORPORATION.3. TWO ELAICHIBANANA 4. BUTTER MILK OR LASSI (200 ML) OR ONE BOWL OF CURD OR FRESH FRUIT JUICE.5. CUP OF YOGURT.HEALTHY/DIET LUNCH WILL CONSIST OFTHE FOLLOWING ITEMS1. Healthy (Diet) Lunch - Non-management StaffThe Caterer will have to prepare and serve Healthy Lunch on every day together with the normal lunch toNon-management Staff who wish to avail Healthy Lunch instead of Normal Lunch. NON-MANAGEMENT STAFF - Healthy LunchThe items of the Healthy Lunch and quantity willbe as specified below;Non-Vegetarian - A main dish for non-vegetarians - Boiled, Egg or Chicken Approx. Chicken quantity : 100 gms. Vegetarian - A main dish for vegetarianscomprising of boiled special seasonal vegetable. Approx. quantity 100 gms net of vegetables. ITEMSAPPROXIMATE QUANTITYRice 130 gms netDal 55 gms netVegetable(Ordinary) 80 gms netVeg. Sandwich/Chapati 1 Veg. Sandwich/2 ChapatiCurd 45 gms netDesert/Sweet DishOne Apple (Medium Size) or Seasonal Fruit/(s) or Cut Mix Fruits.Papad,Pickle, Onion, Sourlime, Salad, Chutney, Butter Milk.The types of Rice/Vegetables may be same or different (as advised by the Corporation) as served on same day for normal lunchbut the preparation should be separate with less/without oil & other ingredients (Low calories)NOTE : 1) All Items are served on a on a fixed quantity basis not less than the quantitiesmentioned in Schedule I and above. 2) Apple - 150 to 200 gms, Seasonal Fruits such as Medium size chikkus -2 Pieces, Big Size Orange - 1 piece, Eli chi Banana - 2 Pieces etc. or asspecified by the Corporation. The Caterer shall procure the items required for preparation of food/snacks etc. and all other items of specified quality/brands mentioned in Attachment Ior equivalent reputed brand approved by the Corporation from time to time.


Canteen Tender CompleteSl.No. Description HPCL File HPCL Value Supporting

Doc. Req'd1 canteen tender complete Canteen tender.pdf - No

HINDUSTAN PETROLEUM CORPORATION LIMITED

Purchase Department, Petroleum House, 7th floor, 17 J. Tata Road, Mumbai 400 020.

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Signature & Seal of Bidder

Tender Document for

Canteen Services for Employees at Petroleum House & PH

Annexe at Churchgate, Mumbai.



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Important Note:

In case this tender document is downloaded from the website and is used for

submitting the bid, kindly ensure to submit the declaration (draft given below) on your

letterhead and upload the same along with the Technical Bid.is liable for rejection if f

such declaration is not uploaded.

Even though the tender set is permitted to be downloaded and used for bidding, the cost of / fee for the Tender Document Set is to be paid (Tender fee is Rs. 5000/- only). Please enclose the payment in the form of a separate crossed DD; drawn in favour of HINDUSTAN PETROLEUM CORPORATION LTD., payable in Mumbai drawn on any of the Nationalized Bank / Scheduled Bank (other than

Co-operative bank) to be dropped in the tender box kept in the reception on

or before the due date of the tender. (Bids not accompanied with this fee will be rejected). However, units registered under NSIC are exempted from payment of fee for tender documents, etc.



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Declaration on Letterhead

We solemnly affirm as under:

i. This Tender Document Set was downloaded by us from your website and is

being used for submitting our bid.

ii. The downloaded file was printed and is being submitted without any alterations,

deletions, additions or changes.

iii. The clauses, stipulations, etc., contained in the tender documents, which are not

acceptable to us are highlighted separately in a note on our letterhead appended

to our Technical Bid.

iv. We further affirm that except for these deviations highlighted as above, all other

Terms and Conditions of the tender set are acceptable to us and we hereby

accept and agree to abide by all the other Terms and Conditions contained in the

tender document set.

v. We understand that in case it is found subsequently that the downloaded Tender

Document Set was altered or tampered with, in any manner, then our bid will be

rejected and the EMD forfeited or in case a purchase order is placed on us basis

such tampered document, then the order is liable to be cancelled without any



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further reference to us and the EMD/SD as applicable will be forfeited.

INDEX

Section Description

A Instructions to Bidder

B Declaration

C Pre-qualification Criteria

D Unpriced Bid

E Detailed Scope & Specifications Schedule I,II(A)&(B),III, IV, V, VA,VB,VC,VI, VII, VIII A & B

F Format of Agreement including Terms & Conditions

G List of employees to be retained in view of pendency of court case

H EMD Format

I Integrity Pact



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SECTION-A

INSTRUCTIONS TO BIDDER



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1. SCOPE OF WORK

The bidder is required to provide Canteen Services for Employees working at Petroleum House & PH Annexe building for a period of one year

extendable by a further period of one more year on satisfactory performance, at the same rates, terms & conditions and at the sole

discretion of HPCL.

In case of any clarifications regarding the scope of work, the same shall

be obtained from

Ms Seema Kolambkar Petroleum House

17, Jamshedji Tata Road MUMBAI 400 020 Tel. No. 22863713 e-mail : [email protected]

The prospective bidders are requested to thoroughly read and comprehend the various sections of this tender document before quoting

for the tender. SUBMISSION AND OPENING OF BID



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This is only a Price Enquiry (Invitation to Offer) and not an Order.

If you are not in a position to quote, please send your regret letter on your letter head letter giving reasons thereof and upload the same in e-proc system

or you may send the same by post.

The bidder shall take utmost care of the following:

The Bid shall be submitted in two parts namely, UNPRICED and PRICED Part,

respectively.

Bidders are requested to quote their best prices considering the fact that price negotiation, if required may be held with the Lowest Bidder only. Any claim of whatsoever nature shall not be considered at a later date.

Technical and Unpriced bid of the Offer will be opened on-line by HPCL as per the due date and time mentioned in the tender document. The Priced Bid of the

Offer will be subsequently opened in the presence of techno- commercially qualified bidders after appropriate intimation.

The bidding document shall be read in conjunction with any amendment issued subsequently.

2. EMD

Each tender should be accompanied by EMD for Rs.18,00,000/- (Rs. Eighteen Lakhs only)

The Tender shall be submitted along with Earnest Money Deposit which shall either be :

a. In the form of a Demand Draft drawn on any of the Nationalized Bank / Scheduled Bank (other than Co-operative bank) in favour of Hindustan Petroleum Corporation Limited, Mumbai.

OR b. In the form of original bank guarantee for the said amount from

a Nationalized Bank/Scheduled Bank (other than Co-operative bank) valid for six months from due date / extended due date of tender. Cheque / FDR or EMD in any other form will be treated as

offer without EMD.



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c. Units registered with NSIC (Copy of valid registration certificate

should be submitted along with unpriced bid) upto specified limits of volume and PSU (self declaration required) are exempted from

submission of EMD. Tenders received without Earnest Money Deposit as specified above are

liable to be rejected.

Tenders submitted without EMD are liable for rejection. No adjustment shall be made with EMD submitted earlier with other tenders of HPCL or any outstanding amount.

If EMD is not in line with the amount called for, the EMD will be returned

unopened to the tenderers.

3. VALIDITY OF EMD

Earnest Money Deposit shall be in the form of Original Bank Guarantee for the

amount given above and issued by any Scheduled bank (Other than Co-

Operative Bank). Proforma of BG for EMD is given in this tender document. EMD

in any other form will be treated as Offer without EMD. No adjustment shall be

made with EMD submitted earlier with other tenders of HPCL or any outstanding

amount with HPCL. Earnest Money Deposit furnished by the Bidder shall be valid

for a period of 180 days from the date of submission of the bid. In other words,

EMD for Tenders with D/D or Bank Guarantee from any Co-operative Bank will

not be accepted even if it is a Scheduled Bank. In case EMD is given from a

Co-operative Bank your offer will be rejected.

3.1. EMD of the unsuccessful bidders shall be returned as promptly as

possible upon award of contract.

3.2. EMD of successful bidder will be returned upon the bidders

accepting the contract, and furnishing the requisite Security Deposit.



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3.3. EMD may be forfeited for:

i. If a bidder withdraws its bid during the validity period of the bid.

ii. If a bidder does not accept the relevant clause no. 12 of Instruction to bidders

iii. If the successful bidder fails within the specified period to

furnish the requisite Security Deposit.

3.4. Any bid not in accordance with above clauses will be rejected as non-responsive.

4. VALIDITY OF OFFER

Bid submitted by Bidder shall remain valid for a minimum period of 120 days from the due date/extended due date for submission of

Bids. The prices quoted by the Tenderer shall be firm during the validity period of the bid and Tenderer agrees to keep the bid alive and valid during the said period. The Tenderers shall particularly take note of this factor before submitting their tender(s). In consideration for having a chance to be considered for entering into a contract with the Owner, the Tenderer agrees that the Tender submitted by him shall remain valid for the period prescribed in the tender conditions, from the date of opening of the tender. The Tenderer shall not be entitled during the said validity period, to revoke or cancel the tender without the consent in writing from the Owner. In case the tenderer revokes or cancels the tender or varies any of terms of the tender without the Consent of the Owner, in writing, the Tenderer forfeits the right to the refund of the Earnest Money paid along with the tender.

4.1. Bidders are advised to refrain from contacting by any means HPCL

and/or their employees / representatives on their own, on matters

related to Bids under consideration. HPCL, if necessary, will obtain



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clarification on the Bid by requesting for such information / clarifications from any or all Bidders, either in writing or through

personnel contact. Bidders will not be permitted to change the substance of Bids after opening of Bids.

4.2. Notwithstanding sub-clauses 3.1 and 3.2 above, HPCL may solicit

the bidders consent to an extension of the period of validity of offer. The request and the response shall be made in writing. If the bidders agree to the extension request, the validity of Bank

Guarantee towards Earnest money shall also be suitably extended. Bidders may refuse the request without forfeiting his EMD. However, bidders agreeing to the request for extension of validity

of offer will neither be permitted to revise the price nor to modify the offer.

5. APPLICABLE LANGUAGE The bid prepared by the bidder, all correspondences and documents

related to this bid shall be written in English language only. For document submitted in any other language, an English translation shall also be

submitted, in which case, for the purpose of interpretation of the bid, the English translation shall govern.

6. CAUTION AND DISCLAIMER

Transfer of Bid document by the bidder is not permitted.

Bidder shall make his own interpretation of any and all information

provided in the Bidding Document. HPCL shall not be responsible for the accuracy or completeness of such information and/or interpretation.

Although certain informations are provided in the Bidding Document, however, bidder shall be responsible for obtaining and verifying all necessary data and information as required by him. HPCL reserves the

right to accept or reject any/all tender in whole or in part without assigning any reason whatsoever. HPCL shall not be bound to accept the

lowest tender and reserves the right to accept any or more tenders in part. Decision of HPCL in this regard shall be final. HPCL is not responsible



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for any delay due to any reason including postal delay/online bidding with regard to submission of EMD & tender on the due date and time. Any bids

received after the due date and time will not be accepted.

7. EVALUATION OF TECHNO COMMERCIAL BIDS

7.1. Prior to detailed evaluation of bids the owner shall determine

whether each bid is

7.1.1. Accompanied by EMD as specified above

Bids without EMD are liable for rejection

EMD, if not submitted on or before the due date of the

tender then the offer will be treated as bid without EMD and will be rejected. However Public Sector Enterprise/Undertaking (Self Declaration required along

with Unpriced Bid) and SSIs registered with NSIC (Copy of valid registration Certificate should be submitted

online along with the Unpriced Bid) are exempted from submitting EMD.

Prospective bidders who are SSI registered with NSIC shall provide a declaration in writing along with their

unpriced bid whether they have succeeded in securing orders for same items, in competition (i.e. without price preference) with large scale units during the preceding

12 months.

7.1.2. Totally complying with the requirement of the tender document.

7.2. Deviations To Tender Requirements

7.2.1. The bidders are required to submit offers strictly as per

the terms and conditions/specifications given in the



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Bidding Document and not to stipulate any deviations. The offer of bidders stipulating deviations to any of the

terms/conditions of the Bidding Document shall not be considered for price bid opening.

7.2.2. In case Bidders wish to stipulate any deviation to Bidding

Document requirements other than those stated above,

they shall indicate the same in the format given in e-proc system. Bidder shall note that

clarification/queries/deviations mentioned elsewhere in the offer shall not be given any cognizance. However HPCL reserves their right to reject bids containing

deviations to any of the Bidding Document stipulations.

7.3. Unsolicited Post Bid Modification

Bidders are advised to quote strictly as per terms and conditions of

the Bidding Document and after submission of offer not to stipulate any deviation / exceptions. Once quoted, the bidders shall not

make any subsequent price changes, whether resulting or arising out of any technical / commercial clarifications sought/allowed on any deviations or exceptions mentioned in the bid unless discussed

and agreed by HPCL in writing.

7.4. Complete Scope Of Work

The complete scope of work has been defined in the bidding

document. Only those bidders who take complete responsibility for the complete scope of work as contained in the bidding document

shall be considered for qualifying.

7.5. Cancellation of Tender

HPCL reserves the right to cancel the tender at any point of time without assigning any reasons for the same.



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8. EVALUATION OF PRICE BIDS

8.1. The PRICE BIDS of only substantially responsive bidders shall be

considered for opening. 8.2. Bidders shall quote the prices in Indian Rupees only.

8.3. The quoted prices shall be checked by the bidder to determine the

arithmetical correctness of the same before submitting his price bid. 8.4. HPCL reserves their right to extend price /purchase preference to

NSIC/Public Sector Enterprises as admissible under the prevailing policies of Government of India.

8.5. HPCL reserves their right to negotiate the quoted prices with L1

bidder before award of work.

8.6. HPCL reserves the right to delete any of the items in the Unpriced

Bid at the time of placement of Fax of Intent/Purchase Order. The decision of HPCL shall be final and binding.

8.7. The bidder shall quote for all the items of the Price Bid. In case any bidder quotes for more than the items mentioned in the priced bid

then the bid shall be treated as non responsive and shall be rejected. For bids to be responsive, it may be noted that if any item(s) is left unquoted, then such offer will be loaded with the

highest quoted rate for those item(s) for evaluation purpose. If such bidder happens to be the successful Bidder, price of unquoted

items shall be negotiated before award of work.

9. REBATE

No suo-moto reduction in prices quoted by bidder shall be permitted after opening of the bid. If any bidder unilaterally reduces the prices quoted by him in his bid after opening of bids, the bid (s) of such bidder(s) will be



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liable to be rejected. Such reduction shall not be considered for comparison of prices but shall be binding on the bidder in case he

happens to be a successful bidder for award of work.

10. CONTRACT AGREEMENT

10.1. Purchase Order (PO) shall be prepared after award of works. Successful bidder shall be intimated regarding award of works

through Fax/Letter of Intent. Until the final PO documents are prepared and executed, this Bidding Document together with the annexed documents, modification, deletions agreed upon by the

HPCL and Bidders acceptance thereof shall constitute a binding contract between the successful bidder and the HPCL based on

terms contained in the aforesaid documents and the finally submitted and accepted prices. In case the successful bidder wishes to sign a contract document then he or she may clearly specify in

the cover letter of his unpriced bid that he or she intends to enter in to contract with HPCL. No clause/ terms in contract document shall

be in contradiction to PO/tender terms or accepted deviations. Such contract will be executed after issuance of PO and all cost towards execution of the contract shall be to the bidders account. All

documents of the PO shall also become a part of the contract and the date of LOI/PO (whichever is earlier) shall be considered as the

date of commencement of job. 10.2. The Contract document/PO shall consist of the following:

a) Original Bidding Document along with its enclosures issued.

b) Addendum/Corrigendum to Bidding Document issued, if any. c) Fax/Letter of Intent. d) The detailed Letter of Award/Acceptance along with

Statement of Agreed Variations (if any) and enclosures attached therewith.

11. HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders without assigning any reason whatsoever.



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12. HPCL shall not be bound to accept the lowest tender and reserves the right

to accept any or more tenders in part. Decision of HPCL in this connection shall be final.

13. Please digitally sign each and every page of Technical Specification, Terms and Conditions and Schedule of Rates as a token of your acceptance.

14. If the Contractor fails to complete the work and the order is

canceled, the amount due to him on account of work executed by him, if

payable shall be paid to him, only after due recoveries as per the provisions of contract and that too after alternative arrangements to complete the work has been made. 15. It is necessary that no item should be missed out at the time of quoting. In case rate/amount for any item is missed out by the tenderer, their offer will be loaded by the highest rate received for that item. Party to take care to ensure that there are no arithmetical errors. In case of any discrepancy in the totals based on calculation in the partys offer and that based on HPCLs working, the total based on HPCLs working shall be final and non-arbitrable. 16. If some discrepancies are found between the quoted rates by bidders given in words and figures of the amount in the tender, the following procedure shall be applied:-

When there is a difference between the rates in figures and words, the rate which corresponds to the amount worked out by the tenderer shall be taken as correct.

When the rate quoted by the tenderer in figures and words tallies but the amount is incorrect, the rate quoted by the tenderer shall be taken as correct.

When it is not possible to ascertain the correct rate in the manner prescribed above the rate as quoted in words shall be adopted.

17. Unless specifically provided for in the tender documents or any Special Conditions, no escalation in the Tender rates or prices quoted will be permitted throughout the period of contract or the period of actual completion of the job



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whichever is later on account of any variation in prices of materials or cost of labour or due to any other reasons. Claims on account of escalation shall not be arbitration.

18. Integrity Pact: The Integrity Pact duly signed by the authorized official of HPCL and the Contractor, will form part of this contract / supply order. Proforma of Integrity Pact (which is issued along with the bidding document) shall be returned by the bidder along with technical bid, duly signed by the same signatory who signs the bid i.e. who is duly authorized to sign the bid. All the pages of the Integrity Pact shall be duly signed by the same signatory. Bidders failure to return the Integrity Pact along with the bid, duly signed will outrightly be rejected. Failure to sign the Integrity Pact shall lead to outright rejection of bid. If the Bidder has been disqualified from the tender process prior to the award of contract according to the provisions under Integrity Pact, HPCL shall be entitled to demand and recover from bidder Liquidated damages amount by forfeiting the EMD/Bid security (Bid Bond) as per provisions of Integrity Pact. If the contract has been terminated according to provisions of the Integrity Pact, or if HPCL is entitled to terminate the contract according to provisions of Integrity Pact, HPCL shall be entitled to demand and recover from the Contractor liquidated damages amount by forfeiting the Performance Bank Guarantee / Security Deposit as per Integrity Pact.



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Attachment-I of Instructions to Bidder

NAME OF WORK :

BIDDING DOCUMENT NO. : EXCEPTION AND DEVIATIONS STATEMENT

Bidder shall list all the deviations in the following given format only. Bidder may

stipulate exceptions and deviations to Bidding Document, if considered unavoidable, as per the following format:

S.NO. PAGE NO. OF TENDER

DOCUMENT

CLAUSE NO. SUBJECT DEVIATIONS

Any exceptions/deviations brought out elsewhere in the Bid shall not be construed as valid.

SIGNATURE OF BIDDER : ___________________

NAME OF BIDDER : ___________________



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Attachment-II of Instructions to Bidder

NAME OF WORK :

BIDDING DOCUMENT NO. : COMPLIANCE TO BID REQUIREMENT

We confirm that our Bid complies with the total Techno-Commercial

requirements of Bidding Document.

SIGNATURE OF BIDDER : ___________________

NAME OF BIDDER : ___________________



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SECTION-B

DECLARATION



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DECLARATION

(to be submitted along with unpriced bid)

M/s________________________hereby declare/clarify that we have not been banned or delisted by any Government or quasi Government agencies or Public

Sector Undertakings.

NOTE: If a bidder has been banned by any Government or Quasi Government agencies or PSUs, this fact must be clearly stated with details. If this declaration is not given along with the unpriced bid, the tender will be rejected as non-

responsive.

We confirm that we have quoted for all the items in the price schedule. In case any item is left out the highest rate received against that item by any other vendor shall be considered for evaluation. HPCLs Decision in this regard will be final and non-arbitrable.

Stamp & Signature of the Bidder



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CONTACT PARTICULARS

NAME OF PERSON

TEL. NO. (OFFICE)

TEL NO. (RESIDENCE)

MOBILE NO.

E-MAIL ID



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SECTION-C

PRE-QUALIFICATION CRITERIA



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1.1 Pre Qualification criteria

1. Financial: 1.1. The Average Annual Financial Turnover during the last 3 years ending 31st March

of the financial year 2013-2014 should be at least Rs.90/- lakhs

2. Technical: 1.1. Bidder shall have experience of having successfully carried out and completed

similar Catering work during the last 7 years, ending last day of the month previous to the one in which having experience of one of the following : i) Three similar completed catering works, each costing not less than Rs.1.20

crore or ii) Two similar completed catering works each costing not less than Rs.1.50

crores or iii) One similar completed catering work costing not less than Rs.2.40 crores

3) The tender should have experience in handling similar catering services for large corporates, PSUs. Caterer should have experience in handling catering service for minimum 700 employees at a time in one location of one establishment. 4) Documentary evidence of the above will have to be submitted along with the technical bid.



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SECTION-D

UNPRICED BID



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Sr. No. Description Unit

Approx.Qty

for two years

1

Each Lunch 125000 Management Lunch

2 Non-Management Lunch Each Lunch 93000

3 Fruit Lunch/Healthy (Diet) lunch for Management & Non Management

Each Lunch 25000

4 Morning Snacks Full plate Per Plate 2,40,000

5 Morning Snacks Half plate Half Place 1,17,600

6 Evening Snacks per plate 2,88,000

7 Tea/Coffee Per Cup 5,64,000

8 Tea/Coffee - Tray Limpsum/per month

24 months

9 Tea/Coffee Tray for meeting Each tray 25000

10 Tea/Coffee cups for meeting per cup 21000

Note : You have to submit VAtable Invoice to enable HPCL avail Cenvat credit.

The above quantities are approximate. Kindly do not mention your rates in the

Unpriced Bid format.



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SECTION-E

DETAILED SCOPE &

SPECIFICATIONS

SCHEDULE I



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(A) NORMAL LUNCH MENU MANAGEMENT STAFF

VEGETARIAN NON-VEGETARIAN

1 Veg. Soup 1 Veg. Soup 2 One main Dish of Special vegetable

comprising of items such as Paneer, Mushrooms (in season) fresh peas, Channa/Beans, Baked Vegetable with cheese, vegetable noodles, stuffed or masala vegetable Koftas etc. OR Specified rice preparations such as Veg. Pulao or Biryani or fried vegetable rice with Dal or Vegetable curry/Dhansak/Kadhi.

2 Main Dish comprising of Mutton, Chicken, fish, Mixed Grill cooked in Indian or Western Style OR Specified rice preparations such as Mutton/Chicken Pulao or Biryani or Fried Rice etc. with Dal or Non-veg curry etc.

3 Plain Rice with Dal/Veg. Curry etc., when specified.

3 Plain Rice with Dal/Non-Veg. Curry etc. when specified.

NOTE: Rice preparations under items 2 & 3 should not be on the Menu on same day.

4 One other vegetable or vegetable cutlets etc.

4 One other vegetable or Non-veg. Cutlet etc.

5 Plain curd or Riata or Dahi Wada or Butter Milk etc.

5 Riata or Dahi Wada or Butter Milk when specified.

6 Bread Slices 6 Bread Slices 7 Puri or Chapati or Paratha on

specified days when rice preparation under item 2 are not served.

7 Puri or Chapati or Paratha on specified days when rice preparation under item 2 are not served.

8 Fresh salad, Papad, Pickle or sauce/Chutney, Sour Lime, Butter Milk.

8 Fresh Salad, Papad, Pickle or Butter Milk, Sauce/Chutney, Sour Lime.

9 One Dessert/Sweet Dish such as Pudding, Kheer, Pie, Fresh Fruits or other sweet dishes such as Ice-cream, Ras Malai, Gulab Jamun, Srikhand, Basundi of reputed Manufacturers.

9 One Dessert/Sweet Dish such as Pudding, Kheer, Pie, Fresh Fruits or other sweet dishes such as Ice-cream, Ras Malai, Gulab Jamun, Srikhand, Basundi of reputed Manufacturers.



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Once in a month Dry lunch or Chinese lunch to be provided. Menu will be provided by committee.

NOTE : 1. All items are to be kept at the counter for self service by Officers (Buffet Lunch) and

will be served in substantial quantities. 2. The Weekly/daily menu will be specified by Corporations Representative and may be

altered suitably at the discretion of the Corporation. 3. Fresh Fruits Seasonal fruits such as Orange/Chickoo/Grapes/Plums/Mango (Alphano/

other), all types of Bananas or any other seasonal fruits as per menu. 4. Ice Cream Rainbow/Chocobar/Mango Duet/Rashna-Kulfit/Kaju Kismis/Cassatta and

flavor such as Vanila, Trutifruity, Butter Scotch, Chocolate, Mango etc. as per menu.

Caterer has to quote rate (One rate for Normal Lunch, Fruit Lunch and Healthy Lunch) at Line no. 1 of price bid.

(B) Healthy (Diet) Lunch Management Staff

The Caterer will have to prepare and serve Healthy Lunch on every day together with the Normal lunch to Management Staff who wish to avail Healthy Lunch instead of Normal Lunch. MANAGEMENT STAFF Healthy Lunch

The items of the Healthy Lunch and quantity will be as specified below;

Non-Vegetarian - A main dish for non-vegetarians Boiled, Egg or Chicken. Approx. Chicken quantity : 100 gms.

Vegetarian - A main dish for vegetarians comprising of boiled special seasonal vegetable. Approx. quantity 100 gms net of vegetables.



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ITEMS APPROXIMATE QUANTITY

Soup One Bowl

Rice 130 gms net

Dal 55 gms net

Vegetable (Dry or Gravy) 80 gms net

Chapati/Veg. Sandwtich 2 Chapati or 1 Veg. Sandwich

Curd 45 gms net

Desert/Sweet Dish One Apple (200 gms) or Seasonal Fruit/(s) or

Cut Mix Fruits (100 gms).

Papad, Pickle, Onion, Sourlime, Salad, Chutney, Butter Milk.

The types of Rice/Vegetables may be same or different (as advised by the Corporation) as served on same day for normal lunch but the preparation should be separate with less/without oil & other ingredients (Low calories)

NOTE : 1) Items are served on a on a fixed quantity basis not less than the quantities

mentioned above.

2) Seasonal Fruits such as Medium size chikkus -2 Pieces, Big Size Orange - 1 piece or small size orgae 2 pieces, Elaichi Banana 2 Pieces etc. or as specified by the Corporation.

Caterer has to quote rate (One rate for Normal Lunch, Fruit Lunch and Healthy Lunch) at Line no. 1 of price bid.

(C ) Fruit Lunch- Management Staff The Caterer will have to serve Fruit Lunch on every day together with the normal/Healthy lunch to Management Staff who wish to avail Fruit Lunch instead of normal/Healthy lunch. The items of the fruit lunch will be as specified below and advised by the Corporation from time to time.



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FRUIT LUNCH : ITEMS Soup One Bowl

One Apple (200 gms) and

Cut Mix fruits (100 gms) or Seasonal Fruits/(s)

2 Elaichi Bananas and

Lassi or Butter Milk (200 ml)

NOTE : 1) All Items are served on a on a fixed quantity basis not less than the quantities

mentioned above. 2) Seasonal Fruits such as Medium size chikkus -2 Pieces, Big Size Orange - 1

piece or small size 2 Pieces, One large pear etc. or as specified by the Corporation.

3) The Caterer shall procure the items of specified quality/brands mentioned in

Attachment I or equivalent reputed brand approved by the Corporation from time to time.

Caterer has to quote rate (One rate for Normal Lunch, Fruit Lunch and

Healthy Lunch) at Line no. 1 of price bid.



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SCHEDULE II-(A)

The Tea/Coffee Tray will consist of the following items. Tray Mat Two cups with saucers alongwith paper dolves to avoid spilling of tea Tea pot with hot water Milk pot with hot milk Two tea spoons Tea bags of normal tea/green tea - 2 Nos Coffee Sachets 2 Nos Sugar Sachets 2 Nos Equal (sugar free) Sachets 2 Nos Sour Lime (if required) Bowl to keep waste B) Water jugs/flasks consisting of 2 glasses along with coasters with a suitable

tray to be cleaned and refilled twice daily.(The jugs/flasks /glasses will be provided by Company)

*Note; Lumpsum rate to be quoted by the vendor for the above.



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SCHEDULE II (B)

TIME SCHEDULE

MANAGEMENT CANTEEN

The timings for the Canteen will be as follows:

10.00 a.m. a) : Tea Trays to Senior Manager and above.

11.15 a.m. b) : Clearance of the Trays served.

10.00 a.m. to 12.00 p.m. : Any orders for meetings as specified from time to time.

1.00 p.m. to 2.00 p.m. : Lunch for Management Staff will be served at 7th Floor

Canteen.

4.00 p.m. to 4.15 p.m. : Evening Snacks will be served at the Work place



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SCHEDULE - III

TIME SCHEDULE

NON-MANAGEMENT CANTEEN

The timings for the Canteen will be as follows:

9.00 a.m. to 9.20 a.m. : Tea/Snacks will be served in the Canteen

9.20 a.m. to 9.45 a.m. : Tea/Snacks will be served at the Work place

1.00 p.m. to 2.00 p.m. : Lunch in the Canteen (Non-Management Canteen PH 1)

3.00 p.m. to 3.15 p.m. : Tea will be served at the Work place

4.00 p.m. to 4.15 p.m. : Evening Snacks will be served at the Work place

For Security Staff :

3.00 p.m. to 3.15 p.m. : Tea will be served in the Canteen

4.00 p.m. to 4.15 p.m. : Tea, Coffee, Evening Snacks will be served in the Canteen

8.00 p.m. to 9.00 p.m. : Dinner

10.30 p.m. Tea for 4 Security Staff to be kept in the thermos flask.



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One Standard Rate to be quoted in the Price

Schedule against Morning Snacks SCHEDULE IV

[Frequency : D- Daily, OW - Once a week, AAWR - As and when required.]

D TEA /COFFEE (including Nescafe) Per cup

Morning Snacks UNIT UNIT OW Poha/Batata Poha ( 70gms) Full plate Half Plate

OW Sabudana Wada (70 gms) with sweet curd/Chutany Full plate Half Plate

OW Tomato Omlette with 2 slices (80gms) Full plate

OW Sabudana Kichdi (70 gms) Full plate Half Plate

OW Idli (80 gms)with sambar and /or chatni (4 pcs) - Full plate Half Plate

OW Upma (70 gms) with chutney Full plate Half Plate

OW French Toast ( 4 bread slices) Full plate Half Plate

OW Medu wada 80gms with sambar and /or chatni (2pcs)

Full plate Half Plate

OW Potato Wada (2 Piece) (100 gms) Full plate Half Plate

AAWR Toast/Bread - Butter/Jam (4 Slices) Full plate Half Plate

AAWR Plain Bread/Toast Slices (4 Slices) Full plate Half Plate

AAWR Toast/Veg. Sandwitch (2 pc - one diagonal cut) Full plate Half Plate

AAWR Two Egg omelette (2 Slices Bread/Toast) Full plate Half Plate

AAWR Butter Milk (200 ml)

Two glass One Glass

AAWR Lime Juice (200 ml) Two glass One glass

AAWR Coffee/including Nescafe (150 ml) Two cups One cup

OW Usal Pav(70 gms) (2 medium Pav + 1 Plate Usal)

Full plate Half Plate

OW Sheera (70 gms) Full plate Half Plate

OW Missal 70 gms) with 2 medium Pav Full plate Half Plate

OW 2 egg Burji with Pav (2medium Pav + 1 Plate Burji ) Full plate Half Plate

OW Tomato Omlette (with 2 slices) (80 gms) Ful lplate Half Plate

OW Veg Kurma Puri (60 gms) & 4 Puries) Full plate Half Plate

OW Uttapa (70 gms) with Chutney Full plate



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OW Puri Bhaji (Bhaji-70gms & 4 Puries) Full plate Half Plate

OW Two Boiled Eggs (60 gms) Full plate Half Plate

OW Ban Maska large Pav (1) Full plate ..

AAWR Sweet/salted lassi (200 ml) Full Glass Half Plate

OW 1 lmedium Sada Dosa with Chutney Full plate .

One Standard Rate to be quoted in the Price

Schedule against Morning Snacks SCHEDULE IV SCHEDULE IV

Evening Snacks Full Plate UNIT

OW Wada Pav (80 gms)(2 medium Pav and 2 Wada)

Per Plate

OW Rawa Idli (100 gms) with Chutney Per Plate

OW Bhaker Vadi (40 gms)

Per Plate

OW Moong Bhajia (50 gms)

Per Plate

OW Bread Pakoda (70 gms) Per Plate

OW Kanda/Dal Wada (2 pcs) (60 gms) Per Plate

OW Alu Wadi (2 pcs) (50 gms) Per Plate

OW Poha Chivda (60 gms) Per Plate

OW Samosa (2 pcs) (80 gms) Per Plate

OW Pattice (2 pcs) (100 gms) Per Plate

OW Mysore Bonda (2 pcs) (60 gms) Per Plate

OW Wafers (Plain/Jali/Masala/salli) (60gms) Per Plate

OW Bhel Puri (60 gms) Per Plate

OW Chakli (50 gms) Per Plate

OW Sev Bundi (60 gms) Per Plate

OW Jilebi (2 pcs) with Fafda (100gms) Per Plate

OW Veg Cutlet (2 pcs) (70 gms) Per Plate

OW Sev Batata Puri(5 pcs) Per Plate

OW Potato Chivda (60 gms) Per Plate



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OW Banana Wafers (80 gms) Per Plate

OW Khara Mixture(80 gms) Per Plate

OW Ragada Pattice (2 pcs) (80 gms) Per Plate

OW Dahi Batata Puri (4 Pcs) Per Plate OW Khamman Dhokla (2 pcs.) (80 gms) Per Plate

OW Kachori (2 pcs) (80 gms) Per Plate

OW Sweet Kachori (2 pcs) (60 gms) with sweet curd Per Plate

OW Mix Bhajia (80 gms) Per Plate

OW Punjabi Samosa (2 pcs) (80 gms) Per Plate

OW 1 medium Masala Dosa with Chutney Per Plate

OW Shankar Pali (60 gms) Per Plate

OW Sweet Bundi (60gms) Per Plate

OW Palak Pakoda ( 80gms) Per Plate

OW Nankatai( 50 gms) Per Plate

OW Fried Idli (70 gms) Per Plate

OW Dahi Wada(80 gms) Per Plate

OW Gulab Jamun (80 gms) Per Plate

OW Bread Roll (80 gms) Per Plate

OW Laddu (Bundi/ Sengdana/rava/rajgira) (80 gms) 2 pcs Per Plate

AAWR Lime Juice (200 ml) Two Glass

AAWR TEA/Coffee(including Nescafe) (150 ml) one Cups



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SCHEDULE V

NON-MANAGEMENT STAFF LUNCH

Normal Lunch For Menu refer Annexure V-A

Or

Healthy (Diet) Lunch For Menu refer Annexure V-B

Or

Fruit Lunch For Menu refer Annexure V-C

NOTE :

Rates to be quoted against the line as mentioned in the Price Bid will be payable for supply of lunch to Non-Management staff Normal Lunch, Fruit Lunch and Healthy (Diet) Lunch.



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Annexure V-A

NORMAL LUNCH MENU NON-MANAGEMENT STAFF

NON-VEGETARIAN

A main dish for non-vegetarians cooked in Indian style comprising of mutton (Twice a week), Fish (once a week), Chicken (Twice a week). Approx. quantity : 100 gms. Net of meat/fish/chicken

VEGETARIAN

A main dish for vegetarians comprising of special seasonal vegetable. Approx. quantity 100 gms net of vegetables.

ITEMS APPROXIMATE

QUANTITY

Rice 130 gms net Dal 55 gms net Vegetable (Ordinary) 80 gms net Bread/Chapati/Puries 2 Slice Bread/2 Chapati/ 5 Puries

Curd 45 gms net



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One Dessert or Fresh Fruit or Indian Sweet or Ice-cream, Papad, Pickle, Onion, Sourlime, Salad, Chutney, Butter Milk. NOTE : 1. Mutton/chicken (100 gms meat) Biryani or Vegetable Biryani (100 gms

vegetable) with Dal, Riata, Papad and Desserts etc. once a week. 2. All Items are served on a on a fixed quantity basis not less than the quantities

mentioned above.

3. The Caterer shall procure the items required for preparation of food/snacks etc. and all other items of specified quality/brands mentioned in Attachment I or equivalent reputed brand approved by the Corporation from time to time.

Annexure V-B

Healthy (Diet) Lunch Non-management Staff The Caterer will have to prepare and serve Healthy Lunch on every day together with the normal lunch to Non-management Staff who wish to avail Healthy Lunch instead of Normal Lunch.

NON-MANAGEMENT STAFF Healthy Lunch

The items of the Healthy Lunch and quantity will be as specified below;



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Non-Vegetarian - A main dish for non-vegetarians Boiled, Egg or Chicken Approx. Chicken quantity : 100 gms.

Vegetarian - A main dish for vegetarians comprising of boiled special seasonal

vegetable. Approx. quantity 100 gms net of vegetables.

ITEMS APPROXIMATE

QUANTITY

Rice 130 gms net Dal 55 gms net Vegetable (Ordinary) 80 gms net Veg. Sandwich/Chapati 1 Veg. Sandwich/2 Chapati Curd 45 gms net Desert/Sweet Dish One Apple (Medium Size) or Seasonal Fruit/(s) or Cut Mix Fruits.

Papad, Pickle, Onion, Sourlime, Salad, Chutney, Butter Milk.

The types of Rice/Vegetables may be same or different (as advised by the Corporation) as served on same day for normal lunch but the preparation should be separate with less/without oil & other ingredients (Low calories)

NOTE : 1) All Items are served on a on a fixed quantity basis not less than the quantities

mentioned in Schedule I and above.

4) Apple 150 to 200 gms, Seasonal Fruits such as Medium size chikkus -2 Pieces, Big Size Orange - 1 piece, Eli chi Banana 2 Pieces etc. or as specified by the Corporation.

5) The Caterer shall procure the items required for preparation of food/snacks

etc. and all other items of specified quality/brands mentioned in



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Attachment I or equivalent reputed brand approved by the Corporation from time to time.

Annexure V-C

Fruit Lunch- Non-Management Staff The Caterer will have to serve Fruit Lunch on every day together with the normal/Healthy lunch to Non-management Staff who wish to avail Fruit

Lunch instead of normal/Healthy lunch.

The items of the fruit lunch will be as specified below and advised by the Corporation from time to time.

FRUIT LUNCH : ITEMS One Apple (Medium size) and

Cut Mix fruits (100 gms) or Seasonal Fruits/(s) and 2 Elichi Bananas and

Lassi or Butter Milk (200 ml) NOTE :

1) All Items are served on a on a fixed quantity basis not less than

the quantities mentioned above.

2) Apple 150 to 200 gms, Seasonal Fruits such as Medium size

chikkus -2 Pieces, Big Size Orange - 1 piece, Eli chi Banana 2 Pieces etc. or as specified by the Corporation.

3) The Caterer shall procure the items of specified quality/brands mentioned in Attachment I or equivalent reputed brand

approved by the Corporation from time to time



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ATTACHMENT VI

QUALITY/BRANDS OF FOOD & RAW MATERIALS

ITEMS QUALITY BRAND

DAIRY PRODUCTS

Milk, Toned, Full Cream ,Lassi Amul, Gokul, Aarey, Mahananda, or equivalent

Butter Amul, Vijay, Britannia or equivalent

Cheese/Paneer Processed Cheddar Amul, Punjab Sind, Britannia or equivalent

Condensed Milk Milk Maid, Nestle

Ice Cream/Kulfi/Pot Kulfi Vadilal, Kwality, Walls, Natural, Dinshaw, Amul

Fresh Cream Parsi Dairy, Thick quality

TEA/COFFEE

Tea Bag Taj Mahal, Lipton, Brooke Bond, Twinning, Earl

Grey or equivalent

Coffee Nestle, Nescafe

Sugar Equal, Sugar free, best quality

CONFECTIONERY/BAKERY PRODUCTS

Bread Britannia, Wibbs, Modern or equivalent

Assorted Biscuits/Cookies/

Nankhatais/Baby Toasts

Little Hearts, Fifty-Fifty, Good Day, Snax

Britannia, Maska Chaska, Bourbon, Top,

Krackjack, Monaco, Parle, etc.

Confectionery, Cakes & Pastries Taj, Oberoi, Gaylord, Monginis, etc.

Chocolates/toffees/sweets Cadbury/Nestle/Parle/Dr. Morepen/ any other

good brand.

Jam Sil, Kissan, Mapro

PROVISION AND STORES

Atta, Maida Ashoka, Annapurna

Brand,Ashirwad/Shaktibhog

Basmati Rice for Biryani/Pulav/Fried Kohinoor, Lal Quilla, Kolam or equivalent.

Normal Rice for daily use Surti Kolam (old)



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Corn Flakes Kelloggs or other equivalent brand

Jam Kissan, Mapro, Rex or equivalent brand

Refined Oil/Vanaspati Saffola, Sweekar, Sunflower, Godrej. Dalda

Tomato Sauce/Ketchup Maggi, Kissan

Chilly /Soya Sauce/Vinegar Maggie, Sam, Kalverts, or equivalent

Papad/Pickle Lijjat, Mothers recipe, Pravin, Bedekar, other

good brands.

Chat, Chana,Pav Bhaji, Chole, Biryani,

Pulav Masala

M.D.H., Khamkar, Everest

Methi seeds/powder MDH, Khamkar, Everest

Table Salt, Pepper Catch, Dandi, Tata

Custard Powder/Corn Flour Brown & Polson

Lavang, Dal Chini, Choti Elalchi & other

Hot Spices, food colour

Best quality. All spices should be FPO/ISI

marked

Haldi, Dhania, Jeera, Chilli Powder Agmark, MDH, Khamkar,Everest

Sambhar , Rasam, Garam Masala Powder Agmark, MDH, Khamkar,Everest

Jelly, Custard, China grass Rex, Blue Bird, best brand

Sweet Corn/Ready Soups/Noodles Kissan, Maggie, Kellogs, Hakka or equivalent

Salt Tata / Captain Cook / Annapurna

Pulses, Dals & Beans Best quality, Free of dust and Foreign

materials.

DRY FRUITS & NAMKEENS

Dry fruits/Kaju Kishmish/Mukhwas/

Paan

Best quality, Ramanlal Vithaldas, American Dry

fruits, etc.

Ready snacks [samosas, dokhla, wafers,

etc.]

Camy, Warden, Taj, American Dry Fruits,

Haldirams/Bhikhaji, etc.

FROZEN VEGETABLES

Frozen Veg., green peas, Safal, Mafco or equivalent brand

FRESH FRUITS & VEGETABLES

Fresh Fruits & Vegetables, mushrooms, Fresh & Best quality



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baby corn, salad leaves

POULTRY/MEAT/FISH

Eggs Chicken eggs best quality.

Chicken Weight per chicken 600-700 gm. Clean & Best

quality./ All boneless.

Meat Goat, Carcass best quality

Fish/Jumbo prawns Pomfret (Boneless) & without skin Rawas with

skin, Halwa, Gol, jumbo prawns FRESH

INDIAN SWEET MEATS

Kaju katli, sandesh, rosgolla, gujab

jamun, etc.

Best quality or from Brijwasi,Tiwari,

Ghasitaram,Camy, American dry fruits.[Fresh]



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SCHEDULE - VII

NOTES TO THE CONTRACTOR

1. Salaries and all statutory compliances to be done by the Contractor no query will be entertained later in this regard.

2. It is mandatory to visit the premises and understand the working completely.

3. The Caterer has to obtain labour licence after he is given a contract within 15 days.

4. No service charges will be paid for any services during the working hours.



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Schedule-VIII-A DECLARATION

(To be submitted alongwith unpriced bid)

M/s _______________________________________________ hereby declare that

We have visited your office premises where the canteen services are required to be provided at Petroleum House, JT Road Mumbai 400 020.

We have also inspected all the statutory records maintained at the canteen

contract and understood the same.

Our all the doubts and queries with respect to Terms and conditions of the tender document were replied / clarified statisfactorily.

We have fully understood the scope / nature of the job and the work conditions.

NOTE : If this declaration is not given alongwith the unpriced bid, the tender will be rejected as non-responsive.



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Schedule-VIII-B

DETAILS OF THE COMPANY

1 Name of the Proprietor

2 Company Name

3 Registered Address

4 Applicant Address

5 Contact No

6 Email details

7 Shop & Estd No. Act 1948

8 PF Registered No

9 Professional Tax Number

10 VAT TIN Number

11 Services Tax Number

12 Income Tax Number

13 Food Licence Number

14 ESI Number

15 Bank details

16 Experience

17 Clients List



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VENDOR SHOULD FURNISH ALL LATEST PROOF OF DOCUMENTS (attested Xerox copies enclosed) ALONGWITH TENDER.

SECTION-F

FORMAT AGREEMENT

&

TERMS & CONDITIONS



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AGREEMENT WITH CANTEEN CONTRACTOR THIS AGREEMENT made at Mumbai this ______day of ____________ BETWEEN ______________, on behalf of Hindustan Petroleum Corporation Limited, registered under the Companies Act, 1913 and having its Registered Office, at Petroleum House, 17, Jamshedji Tata Road, Mumbai 400 020 (hereinafter referred to as the Corporation, which expression shall mean and include its successors and assigns) OF THE ONE PART AND_______________ having its registered office at _____________________ (hereinafter referred to as the Caterers, which expression shall mean and include all the partners of the firm for the time being, their survivor/ survivors, their respective legal heirs, executors and administrators) OF THE OTHER PART. WHEREAS the Corporation is desirous of engaging an independent contractor for running its canteen/cafeteria at the Corporations Headquarters Office, Petroleum House and in response to the requirement as notified, the caterer has been selected for the said assignment, after explaining the nature of work to be assigned and mutual negotiations, the parties have agreed to abide by the following :

TERMS AND CONDITIONS : 1. The Canteen contract shall come into effect from the date of commencement

mentioned in Purchase Order/LOI and shall remain in force for a period of one year and may be renewed thereafter at the discretion of the Corporation for a further period of twelve months on the same terms and conditions except with due escalation to the extent of rise in the Whole Sale Price Index of all commodities relating to the extent of rise in the Consumer Price Index Numbers for the Industrial workers (1982=100) published by the Office of the Commissioner of Labour, Commerce Centre, Tardeo, Mumbai 400 034 over the same on the date of contract subject to a maximum of 10% on the rates indicated in the contract for the first year. If in case there is decrease in escalation, the proportionate de-escalation will be applicable to the rates quoted by the Caterer.



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a) No further escalation in the rates for various items specified under Schedule I (Annexure A,B & C), Schedule II (Annexure A & B ), Schedule III, Schedule IV (Morning/Evening Snacks/Tea), Schedule V (A,B,C),Schedule VI (Quality/Brands of food & Raw Materials), of the contract will be permitted during the period of the contract. After the expiry of this contract Corporation reserves the right to extend the contract further for an interim period upto 3 months or till the finalization of fresh contract whichever is earlier, with a maximum of 10% escalation subject, however, to Wholesale Price Index increase/decrease of all commodities relating to the extent of rise in the Consumer Price Index. Annexure/Schedule VIII A&B for details to be submitted by the Contractor.

2. The Corporation will permit the Caterers use of canteen premises at Petroleum House free of rent.

3. The items of food/meals, tea and coffee etc. to be supplied by the Caterers shall be as mentioned in Schedule I & II and shall form part of the terms & conditions. The canteen time schedule as per schedule III of the terms & conditions should be strictly followed.

The Caterer shall supply food, meal, tea & coffee etc. as may be required by the

Corporation from time to time at the Corporations premises situated at Petroleum House and PH Annex Building, Churchgate, 17 Jamshedji Tata Road, Mumbai 400 020 or any other place as may be advised by the Corporation.

For the preparation of any items of food, snacks etc other than Weekly Menu should have prior permission of Administration Department, or else requisite amount as deemed fit will be deducted from the monthly bill of the caterer.

4. The Caterer shall supply items of food, meals, tea &coffee and snacks to employees of the Corporation and such other persons as may be authorized by the Corporation from time to time in such a manner as may be determined by the Corporation and advised to the Caterer from time to time. The Caterer shall



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also supply during the working days, any additional items of food, snacks or beverages as per the rates determined by the Corporation.

a) All materials required by the Caterer for preparation of food, meals, tea &

coffee etc. will be purchased by the Caterer. All items of food, raw materials for food purchased will have to conform to known standards and specifications prescribed under the Prevention of food Adulteration Act, and/or any other Act applicable and as far as possible shall bear the standards such as Agmark/ISI, as applicable and as laid down by the Corporation from time to time. The grains and provisions will be purchased by the Caterer from reputed suppliers like Sahakari Bhandar, Apna Bazaar, Food Bazaar, Big Bazaar, D-Mart or any other supplier approved by the Corporation from time to time. Other food items like meat, fish and poultry items etc., should be fresh and will be purchased from reputed suppliers like or from the list of suppliers approved by the Corporation from time to time. Further, Diary products like Milk will be purchased from Aarey Milk, Mahananda etc, Butter, Cheese from Amul, Warana etc. and fresh Paneer, sweets and ice-creams will be purchased from reputed suppliers or from the list of suppliers approved by the Corporation from time to time. Any violation of the Food Adulteration Act will be the sole responsibility of the caterer.

The Corporation or its representatives will be at liberty at any time to inspect the materials brought by the Caterer and also to reject any sub-standard items of materials which will be at the cost of the Caterer.

5. The Caterer will also have to provide on all working days tea/coffee pots in Trays to Management employees to( Senior Manager and above) twice a day and as per description mentioned in Schedule II of the Terms and conditions. The Caterer shall also provide pot tea /coffee /biscuits for meeting on all working days on as when required basis. The caterer shall provide tea/coffee/biscuits/bisleri water during conferences/meetings for which the Corporation shall pay to the Caterer as per the rates agreed for tea/coffee and for Biscuits & Bisleri Water basis the rates specified therein (MRP).



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6. a) The average attendance of Management Staff is approximately 300 per working day and Non-Management 230. For the Lunch served to Management and Non-Management staff the caterer shall be reimbursed on the basis of actual consumption respect of Vegetarian/ non-vegetarian Lunch /Diet Lunch/Fruit Lunch. Further in the event of any bandh etc., if attendance of the Management and Non-management staff is below normal, on such days Caterer shall be advised a specific number in the morning itself and Caterer shall be paid accordingly for such days as per the rates finalized in the contract.

b) Management Lunch to be served at Management Canteen at PH-7. The Contractor should provide manpower for different services including services at food-counters (minimum three numbers), supply of water on the table(s), handling the trolleys for serving and clearance (minimum two no.each for the services), services at Board room for top executives.

7. The Caterer shall also arrange special lunches/dinner, High Tea service during

Conference/Meetings etc., for which the Corporation shall pay to the Caterer at mutually finalized rates by the Corporation from time to time depending on the menu to be served. The Corporation shall upon submission of bills by the caterer make payment against any such supplies/ requirement

8. The Caterer shall submit his bills which are not based on attendance on the 5th of

following month for the previous month. The caterer shall submit his bills which are based on attendance on 20th of every month for the previous month. The payment of these bills will be made by the Corporation within 30 days from the date of receipt of bills.

9. The Corporation shall have the right to reject such articles of prepared tea/coffee,

food, and meals etc. which in the opinion of the Corporation are not of proper and standard quality. The caterer will immediately make good any loss or materials rejected, which may arise on this account. In the event Caterer is unable to supply the replacement items for rejected material within the time specified by the Corporation Officials, Corporation reserves the right to obtain such replacement items from any other agency/supplier and cost of such



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replacement items shall be charged to the caterer bills and deductions from the bills payable to the caterer shall be made accordingly.

10. It will be the responsibility of the Caterer to store the materials purchased by him

in a neat, tidy and hygienic manner and in airtight containers. The Caterer hereby shall agree and undertake not to store any articles purchased for any purpose other than meeting the requirements of the Corporation pursuant to the present contract. The Corporation will not be responsible for any loss or damages suffered by the caterer in this regard and the caterer cannot raise any claim while they are stored within the Corporations premises.

11. The Caterer shall be responsible for maintaining and keeping the

accommodation and facilities used by them in a neat and clean and hygienic condition. The Corporation shall have the right to inspect such accommodation and facilities and may call upon the Caterers to maintain the facilities in a neat and clean manner to its satisfaction. In case of failure, the Corporation has a right to penalize the Caterer upto Rs.2500/- for each instance.

The Corporation has full discretionary right to penalize the Caterer upto Rs.2500/- in each case of default on his part in relation to food quality, quantity, cleanliness and hygiene or default or lapse in following the instruction given to him by the concerned Officer/s of the Corporation. Such inspections with regard to above point No. 10 & 11 may be carried out by the authorized representatives of the Corporation or by any external agency appointed by the Corporation.

12. The Corporation will provide electricity and water to the caterer as may be

required for preparing/ supplying food, meals, tea and snacks at the Corporations canteen/cafeteria/premises.

The Corporation shall provide without charge to the Caterers, LPG (Limited to

maximum of 58 Gas cylinders of 19 kg each per month), electricity and water as may be required for providing/supplying food, meals, tea/coffee etc. at the Corporation Canteen/Cafeteria. The contractor is required to maintain proper record of utilization of the cylinders supplied. The caterer will bear the cost for



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any additional requirement of LPG Gas cylinders beyond 58 nos. per month. The Caterer should submit LPG Gas bills on monthly basis towards the reimbursement of the same. However, the consumption of the cylinder will be reviewed and monitored from time to time.

The LPG, Electricity, Water provided by the Corporation shall be used only for purpose of cooking the meals, snacks etc. (as per the Scheduled weekly menu), to be served at Petroleum House and PH-Annex only.

13. The Corporation shall at its discretion make available the Furniture, Utensils, Linen, Implements, and other requirements such as Deep Freezer, Refrigerator, oven, Mixture/Grinder, serving trolleys etc. to be used in the kitchen and other premises connected with the Canteen, Cafeteria and other locations to be catered to and shall also bear the cost of normal repairs and replacement of the same. The Caterer shall ensure that the Furniture, Utensils, Linen, Implements and other equipments etc., provided to him are always kept in a clean and hygienic condition. In the event of any breakage or loss and/or damages to Furniture, Utensils,

14000083-hd-10003

Documents

tender description

tender box

itleoaui tender

tender document

submissionof tender

specified itemsentire

mgtdescription canteen

b time schedule