15 design project mgmt_final
TRANSCRIPT
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DFSS Project Management
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At the End of This Module the ParticipantsWill
• Create DFSS project charter and scope• Complete project plan
• Develop appropriate project metrics
• Define roles and responsibilities
• Establish project review procedures
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Module Contents
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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DFSS Project Definition
• Strategic business objectives• DFSS project alignment
• Project Charter
• Goal statements
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Strategic Business Objectives
• Why business strategy must define and drive DFSS ?• Strategy establishes vision
• Purpose of vision in DFSS
• Leadership support and attention
• Resource availability
• Balance long-term and short term views
• Change management
• Any other? - Class Discussion
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DFSS Project Alignment
VISION
BUSINESS STRATEGY
SIX SIGMA DEPLOYMENT PROCESS
STRATEGIC SELECTION AND
TACTICAL EXECUTION OF PROJECTS
Metrics
Financials Client Satisfaction
Innovation Service
RESULTS
Finance, HR, IT, Communication Infrastructure
VOC
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Strategic Plan
CTS Inputs
PerformanceMetrics
COQ
Sweet to LowHanging Fruit
Projects
•Process Quality
Focus
•Project CostSavings Focus
• Increased Sales
• IncreasedMargins
•ProportionallyFewer Capital Assets
Improved ClientSatisfaction &Shareholder
Value
$
Six Sigma Project Sources
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Project Charter
• Contract among business leadership, sponsors and the project team• A hand over of project from leadership to execution team
• Based on a vision, aligns project scope with business strategy
• Keeps the team focused on the target
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Components of a Charter Document
Charter defines the critical project parameters:• Business Focus • Goal statements
• Project scope • Team members
• Project metrics • Project plan
• Review process • Communication plan
• Financial benefit
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Business Focus
• Describes how DFSS project is aligned with• Business vision, mission and strategy
• Long term and short term goals
• Measures success of the project with respect overall business goals
• Business metrics
• Project time frames
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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The Foundation For Project Selection; Alignment To Top Level Goals
• Top level goals and strategies of the organization defined• Core competencies/processes identified
• Sub-processes that constitute the core determined
• Enabling processes determined
• Three most important measures of these processes are
documented/incorporated in scorecard
• Alignment with client requirements (CTS) checked
• Top-level maps of the flow of product, services, and informationthrough your organization documented
• Benchmarking of your product or service compared to competition
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Multifunctional Alignment - Example
Protect the Revenue Premium Achieve Cost-Effective Differentiation
Sourcing
ProductTechnology
Safety NewProduct
RetailOwnershipExperience
E-biz LeanMfg
Value-AddedOrganizationStructure
DesignandOrder toDelivery
Priority High High High Med High Med High Low
Sponsors
Metrics
Marketingand Sales
Design andDevelopment
Productionand Quality
Financeand IT
#1 in Client Satisfaction Profit MarginTop-Line GrowthBig
Y’s
Small y’s and initiatives
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Business Focus Example
• Business: Contact lens manufacturer • Market Need: Comfortable bifocals
• Segment: Baby boomers (20% of Market)
• Timeframe: Capture 60% market in 2 years
• Metrics:Sale of prescriptions and accessories
• DFSS: Bifocal lenses and their maintenance
Class Work: How does your project support your business?
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Goal Statements
• Goal statements contain the purpose and goal of the DFSS project• Simple and in client’s perspective
• Does not contain causes; nor solutions
• Must be SMART
• Specific
• Measurable
• Attainable
• Relevant
• Timely
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Purpose of Goal Statement
It defines DFSS project goal in terms of • Business strategy
• Current and potential clients
• Value proposition: Benefit, cost, opportunity
• Market share and market penetration
• Competition
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Examples of Good/Bad Goal Statements
• Send a man to moon and bring him back safely by 1970• A seamless international wireless phone system
• Healthy fast food place in Downtown
• A mutual fund for bull and bear markets
• Inexpensive energy source
• Electronic book
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Exercise Goal Statements
• Automated IT system for quick answers• Comfortable couch for less than $500
• A mousetrap with secure bait
• A safe car that gives 50 mpg
• Driver license process in 30 minutes
Class Example: What is the goal statement for your project?
• Is it SMART and client oriented?
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Project Scope
• Scoping sets the bounds of a project objective, scale, and timing• In this section we will discuss
• Why scope a project
• Constraints and risks
• How to scope: In-out framing
• Multi-generation view
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Project Scope (Cont’d)
• Goal of scoping:• Maximize the scale and speed of benefits
• Minimizing risks and resource inefficiencies
• Scoping is not a simple scale down
• Scoping is an ongoing activity
• Use systematic methods
• Leverage DFSS tools
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Why Scope the Project?
• A single project may not achieve all components of a business goal• Subdivide for effective execution and management
• Prioritize deliverables with available resources (HR, $ etc)
• Coordinate deliverables with market readiness and technologyavailability
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Constraints & Risks
Scoping balances:• Effectiveness and efficiency
• Long term and short term
• Costs and benefits
• Vision and reality
• Needs and resources• Supply and demand
• Risk of inaction and benefits
Schedule
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Scoping Questionnaire
• When does project start and end?• What is the extent of project offerings?
• Who are the initial and final beneficiaries?
• Which stakeholders to include first?
• What parts of business participate? How?
• What are the “must-have”s for the project?
• What are the “non-objectives”?
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Steps to Scope a DFSS Project
• List and prioritize all potential benefits• Select benefits aligned with business strategy
• Identify efforts to realize benefits
• Identify non-feasible functional areas
• Verify technology and resources exist
• Document results
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Tools for Scoping a Project
• In-Out of scope listWill Be covered in this section
• Multi-Generation planning
• Quality Function Deployment
(QFD)Will be covered in later section
• Failure Mode and Effects Analysis(FMEA)
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In-Out of Scope
• Simple yet powerful visual tool• Enables team participation and evaluation
• Variation of nominal group technique
• Write potential project offerings on sticky notes
• Draw a line separating in and out of scope
• Place the notes above or below the line (in or out)
• Distance from the line indicates the degree of inclusion
• Move the notes and prioritize
• Indicate reasons for the in/out status
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In-Out Scope Example
Bi-focal Feature Need Resource
Low maintenance High Available I n S c o p e
Gravity based Medium Available
Extended wear High Available
Colored lenses Low Available O
u t of S c o p e
Contour based High Not Avail
Permanent wear Medium Available
Power adjusting High Not Avail
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Multi-Generation View
• After initial review, some features will be eliminated• Features not included in first generation can be included later
• Incorporating new features sequentially is called multi-generationplanning (MGP)
• MGP is adopted throughout the design phases - IDOV
• MGP is adopted at all design levels - Top level to process design
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Project Scope Diagram
Low Demand High
B3
A3C5
A5
B4 A1
A2 B1
C4
D2
E1
D1
A4
B2
C3
Generation 2
Generation 1
Generation 3
ProjectFeatures
L o w
D i f f i c u l t y
H i g h
L o w
R i s k
H i g hD3
E3
E2
EliminatedProject Features
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Project Scope for Contact Lens
Low Demand High
L o w
D i f f i c u l t y
H i g h
• Power adjusting
• Coloredlenses
• Low
maintenance
• Permanentwear
• Extendedwear
• Gravity based
Gen 2
Gen 1
Gen 3 • Contour based
L o w
R i s k
H i g h
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Scope Your DFSS Project
• List and prioritize potential benefits• Select benefits that align with business strategy and resource
availability
• Identify non-feasible benefits
• Document the results using in/out tool
• Establish a multi-generation plan
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DFSS Project Plan
• Role of project management• Elements of project plan
• Project deliverables and milestones
• People,schedules and budgets
• Project management metrics
• Project plan template
• Project reviews
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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What is Project Management?
Project management is the planning and controlling of a project andinvolves balancing competing demands for:
• Cost (resources)
• Scope (quality/performance)
• Time (schedule)
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Role of Project Management
• Project management is one of the three critical components of a DFSSstrategy
• Strategic business integration
• Project management
• Change management
• Use PM to define, clarify, evaluate and adjust actions to fulfill projectmission
• As DFSS projects become increasingly complex minimizes the risks of failure
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Why is Project Management Important?
• Tracks projected benefits against client requirements• Defines expected timelines
• Uses resources efficiently
• Identifies problem areas and risk
• Improves communication
• Ensures project scope and objectives are clear
• Eliminates duplication of effort
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What is a Project?
A project is an organized effort to fulfill the needs of clients
• The characteristics of a successful project are:
• A distinct beginning and end
• Sequenced activities in a network
• Work breakdowns for each activity
• Identification of the critical path
• Milestones to measure progress
• Measurable outputs
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Project Plan Elements
• Work Breakdown Structure (WBS)
• Project management metrics
• Visual management and tracking
• Project evaluation - Budget vs Actual
• Cost and risk containment
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Project Management Defined
What PM is not
• Reactive tool
• Lots of paper work
• Impressive charts
• Complex software
• Bury the bad news
• Find the culprit
• for/by project manager
What PM is
• Proactive tools
• Key project metrics
• Effective charts
• Project status
• Expose risks
• Find the solution
• for/by the whole team
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Project Management Tools
Hard Tools
• Work Breakdown Structure(WBS)
• Network Analysis
• Critical Path
• Gantt Charts (Timelines)• Matrices for assigned
responsibilities
Soft Skills
• Leadership
• Change Management
• Teamwork
• Communication
• Negotiation
• Influencing
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Definitions
• WBS Work Breakdown Structure, composed of tasks andactivities
• Network A logically grouped sequence of serial and parallelactivities over time with the purpose of completing aproject (PERT Chart)
• Activity Consists of several tasks• Tasks Require time and resources to complete
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Definitions
• Milestone A major control point in the network
• Critical Path The specific sequence of activities which takes thelongest time path through the network
• Gantt Chart A sequenced graphical representation of thenetwork showing activities, tasks and timelines for
completion of each task
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WBS of Task Items
• Identify major tasks and sub-tasks
• Assign responsible person for each task
• Estimate start - end times (duration)
• Establish dependencies among tasks
• Some tasks are milestones - tollgates
• List milestone deliverables (SMART)
• Estimate resource requirements (4M)
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Work Breakdown Structure
Identify all the activities and their estimated completion times for theproject
Activity 1 Task 11
Process Step i
Activity 2
Task 12
Task 21
Task 22
Completion Time
1 Day
10 Days
4 Days
2 Days
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Complete Network
Put the tasks in a network according to the order of completion and timeto complete
Start Finish
Activity 1
Task 11
Activity 2
Task 12
Task 21 Task 22
1 Day 10 Days
4 Days 2 Days
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© 2001 ConceptFlow43
Critical Path
Compute Critical Path
Compute the Critical Path by finding the longest path through thenetwork
Start Finish
Activity1
Task 11
Activity 2
Task 12
Task 21 Task 22
4 Days 2 Days
11 Days
6 Days
1 Day 10 Days
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Days1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Milestone 1
Gantt Chart
Transfer the Work Breakdown Structure to a Gantt Chart to show timeper task and Milestones
Process Step i
Activity 1
Task 11
Task 12
Activity 2
Task 21Task 22
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Develop theWork
BreakdownStructure
Sequence theTasks Using a
NetworkDiagram andCompletion
Times
AnalyzeResource
Constraintsand External
Factors
Create a ProjectControl Schedule(Gantt Chart) and
Review WithOrganization
Project Plan
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© 2001 ConceptFlow46
Project Definition & Scope Problem Statement & Objectives
Completion Time
1 Day
Example Project Work Breakdown Structure
Define & Measure Phases
CTQ Identification
Project Definition
Team Member Selection
Identify Primary & Secondary Y’s
1 Day
1 Day
2 Days
1 Day
Process Exploration Process Map
C&E Matrix
FMEAMSA Attribute Studies
Capability Assessment Variable Studies
Cpk, Ppk, Sigma Level, DPU, RTY
3 Days
2 Days
5 Days
5 Days
3 Days
2 Days
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© 2001 ConceptFlow47
Example Network Diagram
Start Finish
ProjectDefinition
ProcessExploration
CTQ Benefits Team Y’s
C&E Matrix
Variable
FMEA
MSA
Capability
Critical Path
1 day
Prob. Statement
3 days
Flow Diag.
5 days
Attribute
2 days
C pk P pk
1 day 1 day 2 days 1 day
2 days
3 days
5 days
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© 2001 ConceptFlow48
Simple Gantt Chart
Task Tasks Dates Jan Feb Mar Apr May Jun
Id Task Description Resp. Bef Aft Start End 1 15 1 15 1 15 1 15 1 15 1 15
1.0 Define Project GM 2.0 01-Jan-02 01-Mar-02
1.1 Projec t Launch MBB 1.2 02-Jan-02 03-Jan-02
1.2 Establish Charter Team 1.2 1.4 03-Jan-02 24-Jan-02
1.3 Build Team BB 1.1 1.4 02-Jan-02 13-Jan-02
1.4 Communicate project CM 1.2 1.6 18-Jan-02 20-Feb-02
1.5 DFSS Training TM 1.3 15-Jan-02 30-Jan-02
1.6 Prep & Review Tollgate GM 1.4 22-Feb-02 28-Feb-02 Milestone
2.0 Establish Design Metrics DBB1 1.0 3.0 10-Jan-02 10-Mar-02
2.1 Compile VOC MT 1.2 2.3
2.6 Review Tollgate GM 2.5 Milestone
3.0 Develop Preliminary Desi DT 2.0 4.0 15-Feb-02 30-Mar-02
4.0 Develop Detailed Design DT 3.0 5.0 20-Mar-02 15-May-02
5.0 Implement Design Team 4.0 01-May-02 30-Jun-02
Identify major tasks and sub-tasksAssign responsible person
Establish dependencies among tasksEstimate start - end times
Some tasks are milestones
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Task Deliverables
• Each task can be clearly described using Gantt Chart: What when andwho
• But each task has outputs and inputs also
• The outputs are called task deliverables
• Deliverables must be clearly described
• SMART, responsibilities, dependencies• Many project management tools easily incorporate this information
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
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Resources and Budgets
• Task inputs: deliverable from previous tasks
• Plus, resources and time commitments
• List resource requirements using 4Ms
• manpower, machinery, materials,measurements
• estimate the availability and cost of resources
• This information constitutes budget• estimated amount of resources and time needed
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© 2001 ConceptFlow51
Example: Task Description
Task Name & Number: Develop Charter #1.2
Responsibility: MBB. Start:1/10 End:1/20
Deliverables: Complete Charter Document
(See attached example for delivery details)
Needed Resources Budget
Business Plan from GM n/aTeam Members (8 @ 3 days) 24 man days
E i U i Y P j t
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Exercise Using Your Project
• Identify key action items for your project
• Select the initial items and assign
• responsible person, schedules, dependencies
• Prepare a simple Gantt chart
• include critical milestones and deadlines
• For 2 or 3 action items prepare a list of deliverables, resources andbudgets
R l d R ibiliti
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Roles and Responsibilities
• DFSS projects are resource intensive
• DFSS is a concurrent design process
• People from different organizations must work together
• Must clearly define multi-disciplinary roles and responsibilities
• Include infrastructure team members
• IT, finance, HR, training etc
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
P j t H R
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© 2001 ConceptFlow54
Project Human Resources
• Business Leadership, Sponsors
• Core team members
• Project Team Leader, Core team members
• Subject matter experts, client reps, coach
• Infrastructure team Members
• Finance, IT resources, marketing, HR, PR
DFSS P j t R l
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© 2001 ConceptFlow55
DFSS Project Roles
6s Project Champions
6s
VP
HR IT Finance PR Project
Sponsor
DFSS
HR
Manager
DFSS
Financial
Manager
DFSS IT
Manager
Training
DFSS
Coach
DFSS
Communi
- cations
DFSS
Training
Manager
DFSS Project Leaders
Core Members
• DFSS Team Roles
• Infrastructure Roles
• Business Roles
DFSS Infrastructure
Business Leadership - CEO, GM, Sponsors
Stakeholder Teams
DFSS D l t
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© 2001 ConceptFlow56
DFSS Deployment
Discover
Decide
Organize Initialize
Deliver
Deploy
• Vision• Mission• Values
• Plans• Resources• Infrastructure
• Projects• Schedules• Results
•Goals•Scorecard
•Reviews•Feedback
• Metrics• Project
DFSS Deployment
LeadershipSponsors
ProjectLeadersDFSSTeams
DFSS SponsorsProject Leaders
Adapted from:Hoshin KanriYoji Akao (Editor)Productivity Press 1991
L d hi T
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Leadership Team
• Provide strategic vision to the project team
• Identify sponsors and key stakeholders
• Review project progress periodically
• Champion the cause of the project
• Provide necessary executive attention
• Help break the boundaries when needed• Approve the project direction, funds
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
S R l P j t L h
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Sponsor Role - Project Launch
•Own the project charter and results
•Select project leaders and key members
• Align the team with the project goal
•Represent project team to the leadership
• Act as a voice of leadership team
•Identify key stakeholders and gain support•Establish cross-functional relationships
Sponsor Role Project Execution
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Sponsor Role - Project Execution
• Review project progress closely
• Define product delivery metrics
• Provide direction, advice and support
• Remove organizational hurdles
• Update organization on project progress
• Look for synergistic project opportunities• Support the launching of end product
Team Leader Qualifications
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Team Leader - Qualifications
• Senior and experienced project manager
• Well respected by leadership and team
• Champions and owns the project cause
• Domain knowledge and DFSS expertise
• Possesses Multi-disciplinary skills
• Proven leadership, negotiation skills• Communication and conflict resolution skills
• Manage multifunctional teams
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Team Leader Roles
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© 2001 ConceptFlow61
Team Leader - Roles
Project launching phase:
• Develop charter with sponsor
• Select team members, support structures
• Establish complete charter and project plans
• Provide necessary information to leadership
• Establish cross functional team• Ensure team members have tools and training
Team Leader Roles
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© 2001 ConceptFlow62
Team Leader - Roles
Project execution phase:
• Manage project - establish project metrics
• Track, review and adjust project tasks
• Advise, guide and lead team members
• Develop team spirit and manage team dynamics
• Provide timely feedback to team members• Conduct regular review sessions as needed
• Maintain the records and documentation
• Communicate at all levels of the organization
Team Member Roles
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Team Member Roles
• Team members are subject matter experts and key professionals for project success
• Trained in domain knowledge and DFSS
• Provide the needed expertise to the team
• Help team leader to build project plan
• Deliver solutions as per project plan• Act as liaisons to stakeholders and project
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Infrastructure Teams
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Infrastructure Teams
Business•Establish goals
•Select projects•Review results
Finance•Define guidelines• Audit Benefits
• Approve Projects
Human Resources•Develop and Retain People
•HR Strategy for DFSS•Deep cultural change
CultureChange
CompensationStaffing
DFSSBusiness Results
Training Teams•Facilitate DFSS Training•Provide infrastructure support
Communications•Internal Communications
•External Communication•At all levels
IT
Your DFSS Project Resources
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Your DFSS Project Resources
• Identify the names for the following roles in your DFSS project
• Business Leadership and Sponsors
• Core team members
• Project Team Leader, Core team members
• Subject matter experts, client reps, coach
• Infrastructure team Members• Finance, IT resources, marketing, HR, PR
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Project Management Techniques
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Project Management Techniques
• DFSS will be a complex multi-disciplinary effort with many players
• DFSS will fail without proper project management evaluation andcontrol
• There will be sub-projects that have to be spawned, executed andassimilated
• Focus: manage cost and reduce risk• Project reviews and action plans
• DFSS project Definition• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Project management metrics
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© 2001 ConceptFlow67
Project management metrics
• What gets measured gets done
• Metrics drive behavior
• Different from the product metrics
• Reporting vs. proactive metrics
• Objective picture of project progress
• Used to keep project under control
Usefulness of Project Metrics
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Usefulness of Project Metrics
• % completion is widely used but it is a lagging metric
• But leading metrics are more useful
• Leading metrics include deviation in
• expected finish dates, budgets and deliverables
• Not for fixing blame
• used for allocate necessary resources and attention
Example Metrics
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Example Metrics
Task Evaluation: 28-Feb-02 Days %
Id Task Description Resp. Due Date Delivery Delay Delivered Budget Actual Deviation
1.0 Define Project GM 01-Mar-02
1.1 Project Launch MBB 03-Jan-02 05-Jan-02 2 100% n/a n/a
1.2 Establish Charter Team 24-Jan-02 30-Jan-02 6 90% 5,000$ 6,200$ (1,200)$
1.3 Build Team BB 13-Jan-02 16-Jan-02 3 95% 10,000$ 12,000$ (2,000)$
1.4 Communicate project CM 20-Feb-02 18-Feb-02 (2) 100% 2,000$ 1,000$ 1,000$1.5 DFSS Training TM 30-Jan-02 25-Jan-02 (5) 100% 10,000$ 8,850$ 1,150$
1.6 Prep & Review Tollgate GM 28-Feb-02 27-Feb-02 (1) 95% n/a n/a
Project task listResponsibility
Evaluation dateDelay % complete Budget Deviation
What are the suitable metrics for your DFSS project ?
Visual Project Management
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Visual Project Management
• Adopt an effective, efficient, actionable communication method
• All important project plan templates
• Charter, Gantt Chart, % completion, gaps
• Displayed prominently for team action
• Used in project and tollgate reviews
• Backed up with detailed documentation
• DFSS project Definition
• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Project Plan Reviews
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Project Plan Reviews
• Reviews are critical part of project plan
• Plans are useless without periodic evaluation by key players
• The purpose is not to fix the blame but for corrective action
• Action plans are dynamic and flexible
• Performed as an integral part of the project review process described
later
• DFSS project Definition
• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Project Review Process
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Project Review Process
• Project reviews - to manage projects Design reviews - to evaluate
designs Tollgates - Management reviews
• Structure of project reviews
• frequent, focus on key tactical project items
• use project metrics and documentation
• Content and results of reviews• Not a discussion on designs but execution
• Actionable result with updated plan
Project Tracking and Documentation Control
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Project Tracking and Documentation Control
• Documentation must be meticulously maintained for the project
success. The project documents include• Project status report
• Detailed project plan
• Design documents
• Change logs
• Issue logs• Meeting minutes
• Organizational chart
• Design process is iterative and complex
• Documents must be centrally available
• Control them as “Design folders”
• Facilitate using web technology
• Do not under estimate need for paper
• Necessary bureaucracy
• DFSS project Definition
• Project scope
• Project plan
• Roles and responsibilities
• DFSS project execution
• Project review and tracking
• Documentation control
Additional Topics for Effective DFSS Project
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Additional Topics for Effective DFSS ProjectExecution
• Role of Communication Plans
• Identify audience, message and due dates
• Make it a part of project plan
• Role of change management
• DFSS requires a cultural change
• It will be discussed in next section• Role of risk management
• DFSS is really a risk mitigation strategy
• This will be discussed in next section
Communication Plan Considerations
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© 2001 ConceptFlow75
Communication Plan Considerations
Look at project plan and consider communication at all steps
• Who is affected by this project/step?
• How will work process be affected?
• What known already?
• Is any action required?
• How much time is needed to complete this action?• What information is needed to complete this action?
• Are there external communication implications?(HS&E, clients, community, competitors, etc.)
Traditional Project Issues
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Traditional Project Issues
• Accurate problem scope
• Missed deadlines
• Capital intensive
• Measurement systems ignored
• Inadequate data
• Limited analysis
• Gains not sustained
• Excessive workloads
• Cost overruns
• Team skills
The Six Sigma Breakthrough Strategy®
addresses theseissues
Steps to Handle Project Issues
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Steps to Handle Project Issues
• Track and manage the project with the Project Plan documents
• Create a visual control area to post documents and metrics
• Update frequently
• In accordance with a communication plan
• Hold regular team meetings to assess progress
• Identify and solve problems in a timely fashion• Communicate to stakeholders often - good and bad news
• Reward team members for accomplishing goals
Your Charter Document
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Your Charter Document
Compile following elements for your project:
• Business Focus • Goal statement
• Project scope • Team members
• Project plan • Project metrics
• Project review process and planning
• Documentation control strategy
• Communication strategy
Present the results in a report out (10 min)
Your Charter Document
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Project Name: Project Number:
Presenter: Date:
Business Focus Goal Statement
Project Focus
Generation 1Generation 2Generation 3Add extra sheets
D ate s Pr oje ct Pla n: K ey M ile st on es
· Attach Gantt chart
· Description of Deliverable
· Total budget
· Key P roject M etrics
Team Members N ames and Signatures
Exec. Champion
Project Sponsor
Project Leader
Finance Approval
Custome r Representative
Subject matter experts
-
-
W hen What W ho
Project Tollgate 1
Project Tollgate 2
Project Tollgate 3
Project Tollgate 4
Documentation Strategy
Communication Strategy
Change Management Plan
Risk Management Plan
Use the attached project template
• Provide key data first
• Use additional sheets
• Separate Gantt chart
• Key team members
• Tollgate dates
Key Learning Points
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© 2001 ConceptFlow80
y g
At the End of This Module the Participants
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© 2001 ConceptFlow81
pCan
• Create DFSS project charter and scope
• Complete project plan
• Develop appropriate project metrics
• Define roles and responsibilities
• Establish project review procedures
Trademarks and Service Marks
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Six Sigma is a federally registered trademark of Motorola, Inc.
Breakthrough Strategy is a federally registered trademark of Six Sigma Academy.VISION. FOR A MORE PERFECT WORLD is a federally registered trademark of Six Sigma Academy.
ESSENTEQ is a trademark of Six Sigma Academy.
FASTART is a trademark of Six Sigma Academy.
Breakthrough Design is a trademark of Six Sigma Academy.
Breakthrough Lean is a trademark of Six Sigma Academy.
Design with the Power of Six Sigma is a trademark of Six Sigma Academy.
Legal Lean is a trademark of Six Sigma Academy.SSA Navigator is a trademark of Six Sigma Academy.
SigmaCALC is a trademark of ix Sigma Academy.
SigmaFlow is a trademark of Compass Partners, Inc.
SigmaTRAC is a trademark of DuPont.
MINITAB is a trademark of Minitab, Inc.