RECREATION & PARKS COMMISSION

City of Rialto

150 SOUTH PALM AVENUE- COUNCIL CHAMBERS Rialto, CA 92376

TUESDAY, OCTOBER 3, 2017 – 6:30 PM

A G E N D A

I. ROLL CALL

II. INTRODUCTIONS

III. APPROVAL OF MINUTES

A. Recreation & Parks Commission Meeting Minutes – SEPTEMBER 5, 2017

IV. DISCUSSION ITEMS FROM THE PUBLIC – (Limit 3 minutes per person)

V. INFORMATION/STATUS REPORTS

A. Program Updates 1. Friends of Rialto Senior Center – Julio Salcedo 2. Rialto Community Players/Courtney Theatre – Julio Salcedo 3. Other Reports

a. Rialto Hall of Fame b. Halloween Hi-Jinks

B. Project Updates

1. Public Works CIP Projects – Moises Peralta

VI. STAFF REPORTS

A. Rialto Community Center Rehab Design Draft

B. Bud Bender Park Monument Sign

VII. ACTION ITEMS

VIII. COMMISSIONERS’ REPORT

IX. ADJOURNMENT

X. NEXT MEETING – NOVEMBER 7, 2017– COUNCIL CHAMBERS In accordance with the Americans with Disability Act, if you need special assistance to participate in this meeting, please contact the Public

Works Director, (909) 820-2608. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure

accessibility to this meeting. [28 CFR 3.5102-35.104 ADA Title II]

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RECREATION & PARKS COMMISSION

September 5, 2017

Chairman Joe Britt called the September 5, 2017 Recreation & Parks Commission meeting to order

at 6:45 p.m., in the Council Chambers.

I. ROLL CALL

Members Present: Scott Roberts Sparks

John Silva

Jan Morrison

Robert Luna

Absent: Joe Britt, Clifford DeVost

Also Present: Perry Brents, Community Services Director

Moises Peralta, Assistant Engineer

Kathy McCracken, Rialto Host Lions Club

Paul Rasso, Former Chairman Colton Parks and Recreation Commission

II. INTRODUCTIONS

A. Rialto Host Lions Club Presentation – Kathy McCracken:

Ms. McCracken thanked the Commission for allowing her to present before them. The

Lion’s Club consists of 1.4 million men and women around the world who are part of the

organization. Ms. McCracken shared the origins of Lions Club and that they have a

presence in over 220 countries with their individual service minded goals. In 1925 the

Lions Club was challenged to be knights of the blind and this began the collection of eye

glasses they continue to operate today. The California Lions Friends in Sight collect clean

and redistribute the glasses to the community. The Lions Club has five specific centennial

projects. One of them is vision and along with this is kid’s sight for children 3-5 years old

to screen them for vision concerns. Last year the Lions screened over 9,000 children.

Aside from the vision they are focusing on the environment and searching for areas that

need community clean up. Hunger is also a focus of the club and around the holiday season

they provide food baskets to the community and have also donated to Rialto Child

Assistance. Youth is also a target area for Lions Club. Every year they host a public

speaking contest for high school students and as they compete they have the opportunity

to win monetary funds towards their education. For middle school students the Lions Club

hosts a poster contest and the winners are presented at the United Nations because the Lions

Club was instrumental in developing the United Nations and has two seats. A new area

the Lions Club is now focusing on is diabetes and have a diabetes clinic for children and a

weekend camps. The Rialto Host Lions Club would like to be more active in Rialto and

they are looking to the Commission to provide ideas for projects or fundraising as all funds

raised go back into the community. Ms. McCracken invited the Commission to come speak

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at the Lions Club meetings and informed them they are revamping their club and always

looking for new members. She also stated the Lions Club has Leos Club for students and

they provide scholarships to those students with the highest SAT scores. Ms. McCracken

informed the Commission about the disaster relief resources the Lions Club has provided

in recent natural disasters and also shared the glasses collection boxes generated about

2,000 glasses from the Rialto community. Ms. McCracken thanked the Commission for

allowing her the time to speak with them. Commissioner Morrison asked Ms. McCracken

if they have worked with the City of Rialto preschool program and how connected they are

within the Rialto Unified School District. Ms. McCracken provided information on how

to set up a screening as they have not yet been involved with the Community Services

Department preschool program but would love to be partner and be a resource to the

community.

III. APPROVAL OF MINUTES

Recreation & Parks Commission Meeting Minutes – August 1, 2017

On a motion from Commissioner Silva and a second from Commissioner Sparks, the minutes of

the August 1, 2017 Recreation & Parks Commission meeting were approved as mailed on a

unanimously affirmative vote by all Commissioners present.

IV. DISCUSSION ITEMS FROM THE PUBLIC

a. Paul Rasso, Former Chairman Colton Parks and Recreation Commission

Mr. Rasso introduced himself to the Commission and informed them he was there

representing the incredible edible community gardens. What the organization does

is grows trees and flowers to help revitalize communities and they also dedicate

these gardens. Following the terrorist attacks in San Bernardino they created living

tree memorials for the communities of the victims. Mr. Rasso presented the vision

of creating the largest Veteran Memorial in the United States and it would be the

Route 66 Veteran Memorial Corridor which would honor veterans along the route

from Upland to the Arizona boarder and the living trees planted along the corridor

would serve as a living legacy honoring the countries veterans and would include

past, present, living, deceased and inactive and active duty. Mr. Rasso invited the

Commission to the kick off taking place in the City of Fontana. He asked the

Commission for assistance as the trees will need to be cared for following the three

year maintenance from incredible edible gardens and is looking for the assistant of

volunteers. Commissioner Sparks asked what type of trees would be planted. Mr.

Rasso informed the Commission the trees would be changed based on the location

climate. Commissioner Morrison asked what would be involved in terms or

money. Mr. Rasso informed him there is no involvement in terms or money as the

project has been made possible through donations and businesses will be recruited

to donate as well and after the three year maintenance they would work with cities

or service organizations to maintain the trees. Mr. Rasso invited the Commission

to the upcoming Committee Meeting at the Francis Brooks Conference Center on

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Wednesday, September 6, 2017 at 5pm to sit in and hear more about the project.

V. INFORMATION/STATUS REPORTS

A. Program Updates

1. Contract Class Schedule

Mr. Brents began by informing the Commission he had provided a copy of the Contract

Class Schedule and will be waiting for Mr. Wilson to be present to the schedule. Mr. Brents

informed the Commission the Folklorico dance started up last week and the Hawaiian class

approved December 2016 is picking up. He also shared there is a new instructor Brenda,

as part of part time staff will be working to build classes up and do ballet, tap, jazz and hip

hop. Mr. Brents stated there is a contract with Aria Dance Studio and now there is an on

board instructor who was with Aria prior to becoming a staff member with Rialto.

2. Prop 47 Grant Presentation – Perry Brents, Community Services Director

Mr. Brents provided information on the Prop 47 Grant:

An orientation is scheduled on September 15, 2017 at 10am with all of the community

based organizations and a luncheon with the probation department to address how they fit

in to the program referral cycle. Proposition 14 now allows juveniles between the ages 14

to 17 who have been adjudicated now have the opportunity to get help. These are teenagers

who have either or both mental help and drug abuse issues. These individuals will begin

with a mental help assessment and then they are referred out to the CBOs who will offer

family therapy, educational sessions and anger management and drug abuse for a period of

three years. The goal is to service 65 youth per year with over 195 in the three year period.

64% of the grant is going to the community based organizations and the other is going to

the administration cost of the grant. Mr. Brents informed the Commission he would be

emailing the Commission a copy of the power point presentation.

B. Project Updates

1. Public Works CIP Projects - Moises Peralta, Assistant Engineer:

Mr. Peralta greeted the Recreation and Parks Commission and answered a question made

by Chairman Britt at the previous meeting. Mr. Britt had inquired on the origin of the fence

panels for the community center fence. Mr. Peralta confirmed the panels were obtained

from a U.S company based in Tulsa, Oklahoma.

Mr. Peralta proceeded to provide project updates:

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a. Frisbie Park Concession and Restroom Improvements Mr. Peralta informed the Commission that at the time Public Works is not on schedule as

the contractor is taking a longer than usual time to complete the work. The contractor used

is a smaller contractor with a smaller employee base and this may have influenced

productivity and they are currently behind schedule.

b. Community Center Fence Project

This project has experienced a setback due to the manufacture who has delayed the delivery

of the fence panels until mid-September. The contractors are not at fault for this set back.

Commissioner Morrison asked if this was typical. Mr. Peralta stated it is not typical and

definitely not ideal. The project is bounded by a 30 working days and if the contractor is

not able to meet those set days the City is entitled to deduct financially from the project for

their inability to meet the working day deadline.

c. Announcer’s Booth at Rialto City Park This project was originally scheduled to have the bid on September 7, 2017 however, in

order to meet CDBG compliance Public Works has decided to push it out one more week

and bidding opening will move forward on September 14, 2017.

d. Community Center Rehabilitation Project Mr. Peralta reported multiple kick off meetings for design occurred in the month of August

for both projects. One for ADA compliance and the other for building rehabilitation.

Currently both projects are in the design phase.

e. Seven City Parks ADA The design is scheduled to be awarded by City Council on September 12, 2017.

f. Frisbie Park Expansion

The City has awarded the design and staff is reviewing the Plan Specification and Cost

Estimate and 65% of plans have been reviewed.

2. Metro Link Station- Perry Brents, Community Services Director:

In July the City Council and the San Bernardino County Transportation Authority approved

the lease agreement. The lease agreement is for the Farm Blues Café and the next step is

for the Café to prepare construction plans for review and obtain a building permit to

commence construction. The development review committee is supposed to conduct a

review on Wednesday, September 6, 2017. The Café will take over inside of station and

placement of furniture outside to make it more like a café as trains dock on the station. The

project is done by Mr. Terrance Harper who took on the project two years ago.

Commissioner Morrison inquired about the hours of operation. Mr. Brents stated the plan

is to have the café open from sun up to sun down and you don’t have to drive the train to

dine there.

C. Staff Reports

1. Reception and Round Table Discussion – Perry Brents, Community Services

Director:

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Mr. Brents read the report provided by Mr. Salcedo to the Commission informing them he

was able to get in touch with Mr. Romero who has 45 year history in Parks and Recreation

Commissions. The options provided where an informal round table or a workshop. Mr.

Salcedo listed the topics that can be discussed and stated speaker fees would be based on

the presentation direction provided by the Commission. Commissioner Morrison stated

she was not sure there was a need for an Ad Hoc Committee. Mr. Brents informed the

Commission he would be emailing them topic options for Mr. Romero to facilitate and

would like for the Commissioners to provide him their thoughts and choices.

A. ACTION ITEM

There were no action items before the Commission.

VII. COMMISSIONERS’ REPORTS

COMMISSIONER ROBERT LUNA – Did not have a report.

COMMISSIONER JOHN SILVA – Did not have a report.

COMMISSIONER ROBERT SPARKS – reported as follows:

Commissioner Sparks stated he had read a legislative alert from Mr. Romero with regards to the

cutting of funds he also stated he drove past the Community Center and was wondering if the

wrapping of the pilasters was keeping them safe. Mr. Peralta informed the Commission the plastic

is to protect from graffiti and because the project is under contract the contractor would be

responsible for any damages. Mr. Sparks also stated that with regards to graffiti he keeps his eye

out to ensure his corridor is clean. Mr. Peralta stated that especially during construction it is

important to report the graffiti because in new development contractors address the graffiti.

However, in residential areas or older establishments public works must send over staff to address

the problem. Commissioner Sparks also mentioned Eisenhower would be participating in

Halloween Hi Jinks by building their maze and also stated the school just began an interact club

whose goal is also community service.

COMMISSIONER JAN MORRISON –reported as follows:

Commissioner Morrison reported she attended the Teen Center Resource Fair and had the

opportunity to meet some of the teens and the vendors. Commissioner Morrison stated she was

impressed to see the teens step up and take the lead on this event. Commissioner Morrison liked

the resource fair was a small environment and a good effort on their part. Commissioner Morrison

stated she had the opportunity to stop by the Senior Center and it was nice to see seniors having a

good time. Lastly, Commissioner Morrison stated she was part of the Frisbie Park Ad Hoc

Committee and was really impressed with the design.

Mr. Brents stated there would be a meeting with the Dodgers to see if they would sponsor two

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additional Dodger Dream fields. Mr. Brents shared information on Senior Health and Wellness

Expo as well as on the Pet - A – Palooza event, the Dodgers Clinic at Bud Bender Park. Mr. Brents

stated the City passed their version of the joint use agreement with RUSD and is waiting for the

district to update theirs which expired in June.

VIII. ADJOURNMENT

There being no further business to come before the Commission, Commissioner Morrison

dedicated the meeting to Commissioner Britt and Commissioner DeVost and adjourned the

meeting at 8:04 p.m.

IX. NEXT MEETING – October 3, 2017- Council Chambers.

Parks & Recreation Commission Newsletter September 2017

Tiny Tots classes are in full swing at all sites, though the M/W/F

classes at the Community Center are currently seeking new

enrollees. The curriculum this month focuses around the season of

autumn with crafts and worksheets reflecting an autumn theme.

Fire Safety week is October 9th- October 13

th and the City of Rialto

Fire Department has graciously agreed to make classroom visits

with their fire engine and goodies in tow for the children. They will

talk to the kids about fire safety and give them a tour of the fire

engine.

Back to School night for Tiny Tots and Preston Preschool will be happening during the week of

October 23rd

. Parents of the Tiny Tots and preschool class are invited to come out to meet the

instructors as well as participate in a craft with their child. A representative from the Rialto Unified

School District Special Education program will be attending all back to school nights and giving parents

information about their program and services for children who meet the eligibility criteria.

Call now to register! (909) 421-4949

Fit4Kids new 12 week session is currently

underway. We are still taking new participants for

this current session. We are looking to promote

the program with the Rialto Unified School District.

Class sessions are held on Monday/Wednesday

and Tuesday/Thursday from 4:00 pm to 5:30 pm.

Fut4Kids offers a variety od fun fitness activities,

general sports and nutritional education for youth

ages 6 years to 15 years.

This is a FREE program for Rialto residents who qualify under low/moderate income. Proof of income

and address is required.

Contact (909) 421-4949 to pick up an application.

Child Development

Jr. Lifeguarding Program Our next Junior Lifeguarding program is

scheduled for Spring 2018. Our Junior

Lifeguarding course is structured to

teach water safety and introduce

participants to the duties and

responsibilities of a lifeguard. Our goal

is for our students to build a foundation

of knowledge, attitudes and skills in

preparation for the American Red Cross

Lifeguard course.

Swim Team The Rialto Sea Turtles swim team

currently has 33 swimmers enrolled. If

you are looking to join a local

competitive swim club please give us a

call.

Swim Lessons We currently have 139 group and private swim lesson

participants. Our next group swim lesson registration will

be held on Saturday, October 14th and Sunday, October

15th. This will be the last group swim lesson session

before our winter break. Swim lessons will return

February 2018. Please call (909) 820-2633 for

registration times and details on how you or your child

can participate in our Learn to Swim Program.

Lap and Recreation Swim

Lap Swimming is available throughout the

week for fitness center members and guests

who pay the daily walk in fee. From

August 22, 2017 to September 18, 2017 we

have sold 57 daily walk in and lap swim passes. For

those interested in just cooling down and having fun in

the pool we offer recreation swim sessions throughout

the week. This past month we have had 520 recreation

swimmers attend our sessions.

Job Opportunity The swimming pool is looking for Lifeguards and Water Safety Instructors for the 2018 season. If you

are certified please contact our Human Resource Department to apply.

New Swimming Pool Hours for Fall

September 4, 2017 to November 30, 2017

Visit www.yourrialto.com for current hours.

Dive-In Movie

Join us on Saturday, November

4th from 6:00 pm to 10:00pm for

our last Dive-In Movie of the

season. We will be showing

Moana. Bring the entire family to

enjoy a night at the pool.

Fitness Orientation The weekly fitness orientation program has begun at the Fitness and Aquatic Center. As a token of appreciation to our loyal members, a free information class will be offered two days a week on Tuesday and Thursday from 5pm to 7pm. The first hours will be a group exercise session and the second hour will be discussions focusing on nutrition, proper exercise technique and provide an opportunity for an individual question and answer session. A free fitness assessment will be conducted for class participants.

Facility Rentals The Fitness and Aquatic Center is open available to host your next event in our outdoor sundeck. If you are interested on more information regarding rental dates and pricing please call the front desk at 909.820.2611.

The Fitness and Aquatic Center hosted a Party in Pink Zumba Fundraiser Event at Rialto City Park on Wednesday, September 27, 2017 from 5:00pm to 7:30pm. The event was open to the public and the Fitness and Aquatic Center was excited to bring awareness to breast cancer through fitness. There was a $10 dollar donation request to benefit breast cancer research. All donating participants were entered in a raffle for the opportunity to win a FREE six month full facility membership for them or for an individual of their choice.

School of Tennis

The latest 6 week session for the school of Tennis will ran from Monday, August 18, 2017 through September 11, 2017. The hours for this session have changed to be one hour earlier due to the coming time change. The new tennis program for adults continues to hold sessions on Tuesday and Thursday mornings from 7:00am to 8:30am. Aside from the new adult program The School of Tennis continues also offers Jr. Tennis

classes for 6 to 10 year olds, youth tennis classes for 11 to 17 year olds and Mommy/Daddy and Me tennis classes for 3 to 10 year olds. For

more information on the School of Tennis please call (909) 820-2611.

Tennis Courts The Tennis Courts for the month of September have been reserved from 9am to 12pm for the use of Special Olympics. The courts are open and available to the public outside of the reservation times. For more information please call 909.820.2611

The Fitness and Aquatic Center is currently offering a 30 for $30 promotion to all members of the public who are interested in getting fit. The pass is a one time trial for 30 consecutive days and will provide access to the entire facility including the indoor pool and contract classes. The pass will provide those interested in the facility trial the ability to develop a fitness routine and enjoy all amenities before committing to a membership. If you are interested in the 30 for $30 trial offer please call 909.820.2611.

On Wednesday,

September 6th we held

our annual “Senior

Health & Wellness Expo” from 10:00am-2:00pm.

The goal of this event was to provide informational

resources and services to seniors within the community and inform them of

what the Grace Vargas Senior Center has to offer. Upon arrival each senior

was given a raffle ticket for a chance to win one of the many raffle prizes which

were generously donated to us from each vendor. They were also given a Bingo Card which needed to

be initialed by the vendors for a chance to enter a bonus raffle prize. In our food court area seniors were

treated to a continental breakfast and later that afternoon they received a snack.

Some of the services provided included glucose, blood pressure and other screenings along with flu

shots. We had a variety of resources available from banking, legal, medical, nutrition, medicare services

and much more. There was a total of 33 vendors that participated which include the following:

Arrowhead Credit Union, Assembly Member Eloise Reyes, Applied General Agency, American Lung

Association, Asian American Resource Center, Congress Member Norma Torres, Clear Captions,

Complete Health Food Store, Colton Funeral Home, Department of Aging & Adult Services, Department

of Aging Ombudsman, Family Services Association, Health Net, HICAP, HRBC Insurance, Humana,

Harbage Consulting, Heart & Soul Line Dance, InnovAge Greater PACE, Inland Counties Legal Service,

iHelp Serving Seniors, Jar Insurance Services, Kaiser, Omni trans, Pichardo Benefits Services LLC,

Pinnacle Medical Group, Rialto Fitness & Aquatic Center, San Bernardino Medical Group, United

Healthcare, Walgreens, WalMart, and Wellcare Health Plans.

The senior participants really enjoy gathering valuable resource information from the vendors. One of

the highlights for the seniors was waiting to see if they held a lucky ticket for one of the raffle prizes.

There were over 200 seniors in attendance this year. Both the vendors and the seniors had a good time

and look forward to attending next year’s Senior Health & Wellness Expo.

“Add years to your l i fe and l i fe to your years”

The Crochet Club ladies have been really busy making items to distribute. On September 11th they

donated blankets to the Rialto Retirement Home residents. The residents were really happy to

receive a blanket.

A group of the ladies within the Crochet Club (Mary, Judy,

Sharon, and Diane) made 57 Helmet liners for our U.S.

Military troops over seas. They attached red, white, and blue

ribbons with a charm that said “Made With Love” on each

Helmet liner. Lupe, a representative from the Military picked

up the Helmet liners and donated $50.00 to the ladies so

they can purchase more wool yarn. Mary is watching out for

a good sale to purchase more yarn.

FOR MORE INFORMATION ABOUT SENIOR SERVICES AND PROGRAMS, CONTACT OUR OFFICE

DIRECTLY:

Location: 1411 South Riverside Avenue Rialto, CA 92376

Phone: (909) 877-9706 | Fax: (909) 877-9962

“Add years to your l i fe and l i fe to your years”

(Judy, Shirley, Mary, Rosita, Mona Diane, Annie, betty, Alice, Sharon, Pat, Queen Ester, Marjorie,

Martha Pat, Margo, Gwen, Darlene, Deborah, Diane, Shirley, and Victoria)

On Saturday, August 19th special events staff participated at this year’s Bike Rodeo & Ride at the Pacific Electric Trail. Healthy Rialto and the City Clerk’s Office hosted the event to provided bike safety tips, helmet checks, health resources and information. The event provided residents an opportunity to ride the trail while receiving various giveaways including bikes for participating chil-dren. Information on Community Services programs and services were pro-vided at our booth in addition to water bottles and towels for all who attended.

Special Events

The Community Services Department hosted a booth at this year’s National Night Out on Tuesday August 1, 2017, from 5:30pm- 8:30pm. The department provided residents with resources and information on our programs, services and upcoming events. With the school year getting underway, lunch bags and drawstring bags were given to the children in attendance. In spite of the pre-event lightning and shower storms, the event had an attendance of approximately 1500 people that came out for the community event.

Relay for life

Bike rodeo & ride

Youth Basketball (Divisions 2-5)

The Fall Basketball season is shaping up to be a memorial season. Our youngest division, division

5, boasts 6 eager to learn teams. Our competitive divisions, 4, 3, and 2, will have an interesting new

twist to an already diverse platform. These divisions will host a “draft,” whereas, each coach will be

able to select their own team. Rules were created so that all is fair, but this should create an

interesting twist on our established season protocols. The season will begin on Oct. 7th, 2017 and

looks to be another fantastic one.

The fall season of Girls Volleyball is coming along nicely. The season will have 4

dynamic teams in the non-competitive division and 6 teams in the older

competitive division. We have a returning coach from 3 seasons’ back, which

should pose an interesting addition to the stacked division. The season is slated

to open October 6th,

Girls Volleyball

The contract class has a new addition to the program. The Community Services Department has hired

an exceptional staff member whom has an extensive background in dance. Ballet, Ballet-Jazz-Tap,

and Hip Hop will now be taught by in-house staff. This now negates class minimums and revenue

splitting. Also, a new class will now be offered, Artistic Motion. This class, taught in-house, will be a

dance interpretation of popular songs. This class will subsequently be give performances at special

events and sports activities. This class promises to be a crowd favorite.

The Rialto Youth Sports Alliance’s meeting was held on August 23

rd, 2017. This meeting

discussed the rash of “break-ins,” at Rialto parks, as well as surrounding area parks. This

meeting allowed for all groups to submit their respective request(s) for upcoming seasons.

This meeting also allowed for user groups to view pending light fee charges. The next Rialto

Youth alliance meeting will be Nov. 29th, 2017. The alliance continues to be a great support

system for the local groups.

Contract Classes

Rialto Youth Sports Alliance

Rialto Community Players

Monthly Update

JANUARY

The January 9, 2017 meeting was the first meeting held at the Rialto Senior Center. Discussed at

the meeting were the dates to finalize the 2017- 2018 show season as well as the list of theater

repairs that would be composed and submitted to the Community Services Director. The City

designated weekends of June 1, 2014 to June 4, 2015 as well as November 17, 2017 to November

19, 2017 have been approved per the MOU. This meeting also addressed the removal of graffiti

near the Playhouse front entrance as well as the removal of the cement trash cans located outside

the facility. Alejandra Gonzalez reminded the Community Players the Rialto Fire Department had

issued an inspection report and indicated changes needed to ensure the facility was within

compliance per the Fire Department.

FEBUARY

The February 13, 2017 meeting addressed the final schedule for the 2017-2018 season and a

finalized copy was provided. The RCP also mentioned they would be meeting with the Community

Services Director to go over their finalized calendar and meeting regarding the repairs request.

RCP and the Community Services Director were scheduled to meet on Thursday, February 16,

2017.

February 16, 2017 Meeting: The Community Services Director received the repairs requested and

asked these needs be prioritized and assured the Community Players representatives they will be

addressed as funding becomes available.

MARCH

Discussed at the March 13, 2017 meeting was the protocol for reporting any incidents that occur

at the Playhouse to the City. Mr. Salcedo informed the RCP that they must report all incidents in

order for the City to respond appropriately and to protect the City from liability and be informed.

The Community Players continue to meet once a month at the Rialto Senior Center, the next board

meeting is scheduled for April 10th at 6:00pm.

Currently the first City designated weekend will be used the Rialto Police Benefits association for

a Fundraiser as well as by Rialto Network to film their new show Rhythm and Q.

Requested Playhouse Repairs.

Replace the Rugs

Replacement of the Curtains

Reupholstering of the audience seats

Securing of the Dock

Deterrent to graffiti in front of building

Automatic hand towel machines (Completed)

Benches in front of theater.

APRIL

The Sandra R. Courtney Community Playhouse is preparing for their production of Grease. The

show dates are July 8,9,14,15,16,21,22,23,28,29,30 and August 4.5,6. The Community Players

provided information on the show dates they will be utilizing the carpeted areas to accommodate

the numerous crew members. Dates were also provided for the shows were the group exercise

room will need to have the exercise bikes removed to allocate additional space. The next Rialto

Community Players meeting is scheduled for Monday, June 12 at 6pm.

MAY

The Sandra R. Courtney Community Playhouse is preparing for their production of Grease. The

show dates are July 8,9,14,15,16,21,22,23,28,29,30 and August 4.5,6. The Community Players

provided information on the show dates they will be utilizing the carpeted areas to accommodate

the numerous crew members. Dates were also provided for the shows were the group exercise

room will need to have the exercise bikes removed to allocate additional space. The next Rialto

Community Players meeting is scheduled for Monday, June 12 at 6pm.

JUNE

Sandy reported she requested a 10 minute slot in the upcoming City Council meeting to showcase

the production of Grease and informed the group posters for the season had been provide to the

Senior Center and for posting at other City of Rialto facilities. The MOU between the Rialto

Community Players and the City of Rialto will be expiring May 31, 2018 and Sandy reported she

received an email from the Community Services Director to request a negotiation meeting soon.

In addition to discussing the fee schedule summary for shows the Community Players discussed

the loft needs to be cleared and organized and agreed upon July 1st to begin the cleanup. The

Community Players requested the use of the coffee maker located in the kitchen at the Fitness and

Aquatic Center for their intermission sales during shows, it was agreed they would have access to

use the coffee maker as needed. Community Players confirmed that all was left in good condition

following the Rialto Police Department Rental and the noise level from the group exercise room

has improved greatly and there are no current concerns. The next Rialto Community Players

meeting is scheduled for Monday, July 10 at 6pm.

JULY

Both Sandy and Sandra Cordasco discussed setting a meeting date with the Community Services

Director to discuss the new MOU. Ms. Cordasco stated she would be emailing a proposed meeting

time this evening. Ms. Courtney stated she would like the opportunity to showcase Grease at a

City Council Meeting. Following the discussion on the current production of Grease the board

approved the purchase of a First Aid Kit for the facility. Alejandra Gonzalez then had the

opportunity to address the board and discussed the designation of a mailbox for Community

Players in the back office. The board agreed and a box for Community Player mail has been

designated. Ms. Gonzalez addressed the concern of cast members changing in group exercise

room and a need for a divider to be placed. The Community Players mentioned at the moment

they do not have a divider but rather use clothes racks and a couch but reassured all of the cast

members wear body suits. The Community Players stated years past there was a solid divider used

but do not know where this may be located. Both the Community Players and Ms. Gonzalez

agreed a solid divider would be best and Ms. Gonzalez stated she will ask for Maintenance to

check for a track and see what type of divider would be feasible. The Community Players are

looking to locate a washer and dryer in house for the cleaning of costumes and request that public

works assesses the proposed area prior to obtaining the appliances. The Community Players

addressed Maria Llamas assisting with clean up in the theater and stated Maria has assisted in the

past and has been compensated monetarily. They suggested having Maria sign the hold harmless

agreement, however Ms. Gonzalez stated that due to Ms. Llamas’ status as a City of Rialto

employee the work she conducts in the theater must be during her scheduled work hours. The

Community Players stated Friday’s would be best and Sandy will be emailing Ms. Gonzalez a task

list of items they would like for Maria to address on Fridays. Ms. Gonzalez also stated having

Maria sign off on any document including the hold harmless agreement would have to be addressed

with City of Rialto Human Resources first. The next Rialto Community Players meeting is

scheduled for August 14, 2017.

AUGUST

At the August 14, 2017 Rialto Community Players Board Meeting the board discussed the

upcoming auditions for “Caught in the Net,” as well as box office procedure for seat reservations

and season ticket holders. Sandra Cordasco also informed the board the recent MOU meeting

went well but the order of priority on the Playhouse repair list will be adjusted as the rugs and seats

are becoming a concern. The City Liaison agreed to email both Sandra and Sandy a copy of the

previous repair list they submitted in order for RCP to adjust the priority of each requested repair.

The RCP City Liaison also agreed to have City maintenance staff take a look at the seats and

tighten any loose bolts as needed. Ms. Gonzalez informed the board the accordion divider for the

group exercise and kitchen area had not been located and RCP suggested searching the stage at the

Carl Johnson Gym. RCP requested more information on the placing of a washer and dryer in the

playhouse and Ms. Gonzalez informed them all appliances to be placed in the facility need to be

approved by the Community Services Director. RCP and Ms. Gonzalez discussed the Friday

cleaning of the theater and agreed another staff member would complete the tasks when regular

facility maintenance staff is off schedule. The Community Liaison provided RCP with a copy of

the MOU, an updated group exercise schedule, and also reported on upcoming facility rentals and

City Events to take place at the facility for the months of August 2017 through October 2017. The

next RCP board meeting is scheduled for Monday, September 11, 2018.

SEPTEMBER

At the September 11, 2017 the Rialto Community Players discussed box office software that would

benefit them in the reservation and ticket sales process. There was a motion and a second for them

to purchase the software. The Rialto Community Players also addressed changes they will be

submitting to the MOU to include a three year time period, a city allocated weekend after every

show, parking spaces allocated to the Playhouse and changes in the naming provision at the

beginning of the MOU. With the current show RCP is making use of the carpet area during

intermission and Fitness and Aquatic Center staff is removing exercise bikes every Friday evening.

RCP was informed all items placed in the carpet area must be removed after every Friday show as

the room is used for group exercise classes on Saturday mornings. RCP discussed ideas for

community outreach and opportunities to promote art programs within the City of Rialto

community. A discussed option is providing children ages 7 to 14 years of age the opportunity to

attend dress rehearsal night for the upcoming Seusical the Musical performance. As part of the

effort for community outreach Sandy Courtney will be meeting with the Rialto Lions Club and

Rialto Rotary to present the Community Playhouse all of the upcoming shows and programs. RCP

discussed the air conditioning display on stage was broken, some lights on top of the stage area

were out, and the theater air was no longer automatic. The RCP liaison informed RCP a work

order would be used to address their facility concerns. RCP was also provided with a copy of the

first carpet quote and informed as soon as the remaining two carpet vendors submitted their quotes

copies would be provided as well. The meeting concluded after shows for the new season were

discussed, Beauty and the Beast was proposed for the coming season. The next scheduled meeting

is October 9, 2017.