1973 — 1991 - nacs-fsamembers.nacs-fsa.org/members/history/nacs_1973_91.pdfthe founding of nacs on...

1973 — 1991

PREFACE

THIS IS AN ATTEMPT TO COMPILE SEVENTEEN YEARS OF NACS "HISTORY" INTO ONE DOCUMENT. THE INFORMATION FOUND HEREIN CAME FROM PAST NEWS LETTERS, ANNUAL REPORTS, MINUTES OF BOARD MEETINGS AND CONVERSATIONS WITH "OLD TIMERS". ANY ERRORS OR OMISSIONS ARE REGRETTED AND HOPEFULLY WILL BE CORRECTED IN THE FUTURE.

J.R.B.

June, 1987 December, 1987 June, 1989 February, 1991

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N A T I O N A L A S S O C I A T I O N O F C O U N T Y S U P E R V I S O R S of the

F A R M E R S H O M E A D M I N I S T R A T I O N

CONTENTS

Pre f a c e i

The Founding o f NACS 1

The Founders 2

NACS S t a t e Members 3

Attendance a t N a t i o n a l Meetings **

NACS O f f i c e r s 5

Honors and R e c o g n i t i o n

Blood, Sweat and Tears 8

Honorary Membership 9

Man M i l e 10

Plaque o f A p p r e c i a t i o n 11

Honorary County S u p e r v i s o r 11

Honor Award 11

NACS Accomplishments IP

T r i v i a 17

C o n s t i t u t i o n and By—Laws 18

C o n s u l t a t i v e Agreement 2*t

Map o f Zones 29

THE FOUNDING OF NACS

On October 27, 1973, a s m a l l group o f County S u p e r v i s o r s met a t a Ho l i d a y I n n i n Kansas C i t y , MO. That was t h e f o u n d i n g meeting o f The N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s . At t h a t t i m e , t h e f o l l o w i n g "Statement o f P r i n c i p l e s " was r e a d .

"The purpose o f t h i s o r g a n i z a t i o n , The N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s , i s one o f t h e h i g h e s t o f i d e a l s . The main o b j e c t i v e i s t o e s t a b l i s h a p r o f e s s i o n a l o r g a n i z a t i o n whose main f u n c t i o n w i l l be t o e l e v a t e t h e p o s i t i o n o f County S u p e r v i s o r t o i t s proper p o s i t i o n i n government s e r v i c e . As County S u p e r v i s o r s , we a r e more th a n j u s t government employees. Our o b j e c t i v e i s t o b r i n g r e c o g n i t i o n t o a group o f d e d i c a t e d people who have accepted t h e assignments g i v e n them as a r e s p o n s i b i l i t y r a t h e r t h a n j u s t a j o b . We, t h e County S u p e r v i s o r s , a r e one o f t h e most i m p o r t a n t persons today i n t h e f i g h t t o p r e s e r v e our r u r a l h e r i t a g e . We a r e p r o f e s s i o n a l s i n t h e f i e l d o f r u r a l c r e d i t . We have been g i v e n t h e task o f s t a b i l i z i n g t h e r u r a l community w i t h our v a r i e d a u t h o r i t i e s . We a r e bankers, p s y c h o l o g i s t s , l a w y e r s , s o c i o l o g i s t s , a g r i c u l t u r i s t s , e c o nomists, e n g i n e e r s , c o u n s e l o r s , c i v i c and community l e a d e r s .

I t i s then t h e purpose o f t h i s o r g a n i z a t i o n t o b r i n g proper r e c o g n i t i o n t o us and t o our p r o f e s s i o n . We then can take our p l a c e along s i d e our o t h e r co-workers i n government and be re c o g n i z e d f o r our t r u e v a l u e .

We shou l d keep i n mind t h a t t h i s o r g a n i z a t i o n s h o u l d not d i g r e s s t o a p e t t y g r i e v a n c e board. Our f u n c t i o n s h o u l d be one o f c o n s t r u c t i v e s u g g e s t i o n s . C r i t i c i s m yes, where i t i s due, and commendation and p r a i s e when i t i s i n o r d e r . With c r i t i c i s m , we shou l d come f o r t h w i t h recommendations. Recommendations t o b e t t e r s erve t h e p u b l i c our number one assignment.

We w i l l s t r i v e t o a c q u i r e equal s t a t u s and p r i v i l e g e w i t h o t h e r f e d e r a l and n o n — f e d e r a l employees, see k i n g a monetary r e t u r n f o r our s e r v i c e s equal t o t h a t r e c e i v e d by o t h e r s i n l i k e p r o f e s s i o n s .

To improve t he morale by g i v i n g s u i t a b l e r e c o g n i t i o n b o t h t o i n d i v i d u a l employees and t o county o f f i c e s whose performances a re o u t s t a n d i n g .

To expand, improve and e x p e d i t e t h e s e r v i c e s o f th e Farmers Home A d m i n i s t r a t i o n t o r u r a l p e o p l e s .

To improve our wo r k i n g c o n d i t i o n s , adequate s t a f f i n g o f o f f i c e s , b e t t e r equipment, and t h e e s t a b l i s h m e n t o f a c o n s u l t a t i v e r e l a t i o n s h i p a t p o l i c y making l e v e l s t o b r i d g e t h e gap t h a t now e x i s t s between County S u p e r v i s o r s and p o l i c y makers. We cannot be e f f e c t i v e i n these t h i n g s u n l e s s we speak from a p o s i t i o n o f s t r e n g t h . S t r e n g t h comes from numbers. We need t h e s u p p o r t o f every County S u p e r v i s o r . We need some o f your t i m e , encouragement, and yes, a l i t t l e o f your money. T h i s o r g a n i z a t i o n w i l l n ot be e f f e c t i v e u n l e s s you are behind i t 1007.. We s o l i c i t your s u p p o r t . "

Less than t h r e e months l a t e r , January 9, 197*t, The N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s was re c o g n i z e d as a c o n s u l t a t i v e body by the FmHA A d m i n i s t r a t o r .

- 1 -

THE FOUNDING FATHERS

Doug 6 r r o c k s

Richard Lengel '

Soy E. Millegan '

0 £><z tuFhJ£\f Joe Turney

PA*. A' fttftA Paul Booth

Wallace Brunton C#*f&Z/J>6.F, 0M*O 3 7 ZS~

James c- Kirk U)/fY7^7tj-/s;'//zr gs?, 77

Ray L. Smith Q w . _ „

NACS STATE MEMBERS

STATE CHAPTER # DATE JOINED NACS

ALABAMA ALASKA ARIZONA ARKANSAS CALIFORNIA COLORADO DELAWARE - MARYLAND FLORIDA GEORGIA HAWAII IDAHO ILLINOIS INDIANA IOWA KANSAS KENTUCKY LOUISIANA MAINE SOUTHERN NEW ENGLAND MICHIGAN MINNESOTA MISSISSIPPI MISSOURI MONTANA NEBRASKA NEW JERSEY NEW MEXICO NEW YORK - VIRGIN ISLANDS NORTH CAROLINA NORTH DAKOTA OHIO OKLAHOMA OREGON PENNSYLVANIA PUERTO RICO SOUTH CAROLINA SOUTH DAKOTA TENNESSEE TEXAS UTAH - NEVADA VERMONT - NEW HAMPSHIRE VIRGINIA WASHINGTON WEST VIRGINIA WISCONSIN WYOMING

22 36 4

27 16 40 24 9

43 13 30 11 26 1

39 19 23 42 37 18 21 38 6 5

45 29 31 10 8 7 14 20 34 17 3

12 33 2

35 41 44 28 15 32 25

10- 26-74

7-27-76 11- 16-73 3-18-75 6-11-74

10-30-78 12- 03-74 12-05-73 1- 24-80 3- 08-74 6- 16-75 2- 28-74 2-18-75

10- 27-73 7- 14-77 9-11-74

11 - 21-74 2-06-79 4- 07-77 8- 21-74 10- 26-74 4-07-77

11 - 19-73 11-16-73 2- 23-81 6-16-75 6- 20-75 1- 30-74

11-27-73 11-23-73 3- 26-74

10- 26-74 7- 09-75 6- 28-74

1 1 - 07-73 3- 04-74 7- 09-75

11-07-73 8- 04-75

11-28-78 8-13-80 4- 07-75 4-30-74 7-04-75 2- 04-75

-3-

ATTENDANCE AT NATIONAL MEETINGS

1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 9 9 3 i t 5 6 7 8 9 0 1 a 3 4 5 6 7 8 9 0 1

ALABAMA X X X X X X X X X X X X X X X X ALASKA NOT ORGANIZED— ARIZONA X X X X X X X X X X X X X ARKANSAS X X X X X X X X X X X X X X X X CALIFORNIA-NEVADA X X X X X X X X X X X X X X COLORADO X X X X X X X X X X X X X X X DEL—MD ORGANIZED IN 1978 X X X X FLORIDA X X X X X X X X X X X GEORGIA X X X X X X X X X X X X X » * X X X HAWAI I -ORGANIZED IN 1980 1 — IDAHO X X X X X X X X X X X X X X I L L I N O I S X X X X X X X X X X X X X X X X INDIANA X X X X X X X X X X X X X X X X X IOWA X X X X X X X X X X X X X X X X KANSAS X X X X X X X X X X X X X X X X X X KENTUCKY X X X X X X X X X X X X X LOUISIANA X X X X X X X X X X X MAINE X X X X X X X X X X X X X X X SOUTH. N. E. ORGANIZED IN 1979 tt MICHIGAN X X X X X X X X X X X X MINNESOTA X X X X X X X X X X X X X MIS S I S S I P P I X X X X X X X X X X X X X X X MISSOURI X X X X X X X X X X X X X X MONTANA X X X X X X X X X X X X X X X X NEBRASKA X X X X X X X X X X X X X X X X X NEW JERSEY —ORGANIZED IN 1 9 8 1 -— X X NEW MEXICO X X X X X • X X X X X X X X X X X X NEW YORK X X X X X X X X X X X X X X X X NORTH CAROLINA X X X X X X X X X X X X X X X X X NORTH DAKOTA X X X X X X X X X X X X X X X X X OHIO X X X X X X X X X X X X X X X X X OKLAHOMA X X X X X X X X X X X X X X X X X X OREGON X X X X X X X X X X X X X X X X PENNSYLVANIA X X X X X X X X X X X X X X X X PUERTO RICO X X X X X X X X X X SOUTH CAROLINA X X X X X X X X X X X X X SOUTH DAKOTA X X X X X X X X X X X X X X X X X TENNESSEE X X X X X X X X X X X X X X X X TEXAS X X X X X X X X X X X X X X X X X UTAH X X X X X X X X VT-NH ORGANIZED IN 1978 X X X X X X X VIRGINIA -ORGANIZED IN 1980 X X X X X X X X WASHINGTON X X X X X X X X X X X X WEST VIRGINIA X X X X X X X X X X X X X X X X WISCONSIN X X X X X X X X X X X X X X X X WYOMING X X X X X X X X X X

TOTAL: B E f 31 31 3*t 37 37 3^f 31 33 36 38 37 35 <*0 38 39 38 • R e p r e s e n t e d by an a s s o c i a t e member ^ R e p r e s e n t e d by a S t a t e D i r e c t o r

-A-

NACS OFFICERS

OCTOBER 27, 1973

Pres. Ray F. T u r k n e t t V. Pres. Paul Booth, J r . Sec. — Tr . Clyde McGinnis

OCTOBER 25-26. 1974

Pres. Ray F. T u r k n e t t V. Pres. Paul Booth, J r . Sec. — T r . James M c C a s k i l l

AUGUST 13-15, 1975

Pres. Joseph B. Turney V. Pres. Loren A. Nelson Sec. — T r . James M c C a s k i l l

JULY 21-S3, 1976

Pres. V. Pres. Sec . Tres.

Loren A. Nelson Kenneth L. K r i e g Paul W. H i l l Gerald Hafner

JULY 19-21, 1977

Pres. Paul W. H i l l V. Pres. Kenneth L. K r i e g Sec. M. Howard Boatman Tres. W i l l i a m E. Timb e r l a k e

JULY 18-20, 1978

Pres. W i l l i a m E. Timb e r l a k e V. Pres. David E. Wils o n Sec. James R. B e r r y T r e s . James Smith

JULY 17-19, 1979

Pres. David E. Wils o n V. Pres. James R. B e r r y Sec. N o r b e r t L. S o l t w e d e l T r e s . B i l l McNeal

JULY 15-17, 1980

Pres. James R. B e r r y V. Pres. N o r b e r t L. S o l t w e d e l Sec. James L. Cox Tres. Marcus (Ed) E. Cooper, J r

KANSAS CITY, MO

ST. LOUIS. MO

Haro l d D. Kennedy (8-3-75)

ATLANTA, GA Loren A. Nelson (6—2—76) Ken Tonsager (6-2-76) RAPID CITY, SD

LAS VEGAS. NV

David E. Wi l s o n (3-3-78)

BILOXI, MS

M. Howard Boatman (8-27-78)

B i l l McNeal (9-26-78)

OVERLAND PARK, KS

SAN JUAN, PR

- 5 -

JULY 5-7. 1981 NASHVILLE. TN

Pres. V. Pres. Sec. Tres.

Ney R. W i l l i a m s o n , J r . Ma r s h a l l S a r t a i n R i c h a r d T. Fl o y d Marcus (Ed) E. Cooper, J r

JUNE 89 - JULY 1. 1985


James L. Cox Rich a r d T. Fl o y d D a r r e l l K r i n g e n Hubert H i l l

WISCONSIN DELLS. WI

Steven T h r u s t o n (18-16-88)

JULY 18-14. 1983


Richard T. Fl o y d J e r r y P. W i s h a l l Steven T h r u s t o n James L. Monroe

COLORADO SPRINGS. CO

JUNE 19-81, 1984


J e r r y P. W i s h a l l Leonard A p l e t James L. Monroe H a r d i n F r a n k l i n

LEXINGTON, KY

JULY 9-11, 1985


James L. Monroe Gary E. Case Stephen S. P r a t t , J r Har d i n F r a n k l i n

JUNE 30 - JULY 8, 1986


Gary E. Case Tom Roberts Steven F. Campbell Anthony Plemons

JUNE 89 - JULY 1, 1987

Pres. V. Pres. Sec . Tres.

Stephen S. P r a t t , J r Steven F. Campbell F. John Riha, I I I Hugh A. C l a r k

JULY 11-13, 1988


Hugh A. C l a r k F. John Riha, I I I Connie S. Rosson C l a y t o n E. Ketcham

ALBUQUERQUE. NM

Anthony Plemons (3-18-86)

OMAHA, NB

PORTLAND. ME

OKLAHOMA CITY, OK

- 6 -

JUNE 26-58. 1989 ASHEVILLE. NC

Pres. F. John Riha, I I I V. Pres. N o r b e r t L. S o l t w e d e l Sec. C l a y t o n E. Ketcham Tre s . Fred T. Woehl, J r .

JUNE 85-87. 1990 SEATTLE. UA

Pres. N o r b e r t L. S o l t w e d e l V. Pres. C l a y t o n E. Ketcham Sec. Tim B. P o t t s Tres. Dennis G. B e a u l i e u

- 7 -

RAY TURKNETT BLOOD, SWEAT & TEARS AWARD

Th i s award was named i n honor o f our f o u n d i n g and l o n g e s t s e r v i n g p r e s i d e n t . I t i s c o n s i d e r e d t he most p r e s t i g i o u s award p r e s e n t e d by NACS. The s e l e c t i o n o f a r e c i p i e n t i s made by an awards committee, a p p o i n t e d by the n a t i o n a l p r e s i d e n t , and i s based on t h e r e c i p i e n t ' s s e r v i c e t o NACS and i t s members.

1977

1978

1979

1980

1981

1988

1983

1984

1985

1986

1987

1988

1989

1990

Loren A. Nelson

Kenneth L. K r i e g

Paul W. H i l l

James R. B e r r y

R. Anthony R i c k e t t

Arne A. Orvedal

Charles J. Schaefer

James L. Cox

Robert J. Ri m i n g t o n

Ri c h a r d B r a s s f i e l d

N o r b e r t L. S o l t w e d e l

R i c h a r d T. Fl o y d

Hugh A. C l a r k

Ray Bartholomew

Idaho

Nebraska

West V i r g i n i a

Maine

Ohio

No r t h Dakota

N o r t h Dakota

Missour i

111i no i s

C a l i f o r n i a

111i no i s

New Mexico

No r t h C a r o l i n a

Kansas

- 8 -

HONORARY MEMBERSHIP

ARTICLE I I I , A., 3. o f our C o n s t i t u t i o n s t a t e s t h a t Honorary Membership s h a l l be bestowed t o "any person who t h e Board o f D i r e c t o r s s h a l l recommend and r e c e i v e s a 2/3 v o t e from t h e o f f i c i a l d e l e g a t e s a t t h e annual meeting."

Present Honorary Members Year S e l e c t e d

Douglas Young 1977

Robert Lang 1977

Donald Downing 1977

P h i l Gerard 1979

Clarence S q u e l l a t i 1979

K e i t h Smalley 1980

A l l a n Brock 1980

Paul H i l l 1980

J. C. K i r k 1986

Robert J. Rimington 1988

- 9 -

RUSSELL A. GRIFFIN MAN-MILE AWARD

T h i s award was named i n memory oT a young County S u p e r v i s o r Trom Maine, who d i e d an u n t i m e l y and t r a g i c death i n an au t o m o b i l e a c c i d e n t on A p r i l 6, 1981. I t i s pr e s e n t e d a n n u a l l y t o t h e S t a t e A s s o c i a t i o n whose o f f i c i a l d e l e g a t i o n t r a v e l s t h e g r e a t e s t number o f t o t a l m i l e s t o a t t e n d t h e N a t i o n a l Convention.

1988 Texas

1983 Oregon

1984 Texas

1985 N o r t h C a r o l i n a

1986 No r t h C a r o l i n a

1987 M i s s i s s i p p i & Oklahoma

1988 No r t h C a r o l i n a

1989 Washington

1990 N o r t h C a r o l i n a

- 1 0 -

PLAQUE OF APPRECIATION

Twice d u r i n g t h e e x i s t e n c e o f NACS, t h e N a t i o n a l Board has seen f i t t o pr e s e n t a plaque o f a p p r e c i a t i o n t o a non—member i n r e c o g n i t i o n o f her o u t s t a n d i n g c o n t r i b u t i o n s t o t h e a s s o c i a t i o n .

1978 Helen T a y l o r County O f f i c e A s s i s t a n t , WV

1979 Jane Chadbourne County O f f i c e C l e r k , ME

HONORARY COUNTY SUPERVISOR

On J u l y 1 1, 1985, a t t h e N a t i o n a l Convention i n Albuquerque, NM, t h e d e l e g a t i o n v o t e d t o make Charles Shuman an "Honorary County S u p e r v i s o r " i n r e c o g n i t i o n o f h i s u n t i r i n g e f f o r t s i n a s s i s t i n g NACS. The N a t i o n a l Board p r e s e n t e d t h e award t o Mr. Shuman d u r i n g t h e i r September t r i p t o Wash i n g t o n .

HONOR AWARD

On June 30, 198E, a t t h e N a t i o n a l Convention i n Chula V i s t a , WI, an HONOR AWARD was pr e s e n t e d t o N. E r i c R i e r s o n , C h i e f o f t h e Records, Forms and Communications Branch f o r h i s c o n t i n u e d h e l p and f r i e n d s h i p .

- 1 1 -

WHAT HAVE WE DONE?

A s i m p l e l i s t i n g o f t h e accomplishments o f t h e N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s i s not a s i m p l e t a s k . The r e c o r d s o f our o r g a n i z a t i o n document our involvement i n e a r l y every change over t h e past s i x t e e n y e a r s .

Some o f our work has been c o n t r o v e r s i a l . Other accomplishments were s h o r t - l i v e d . P o l i c i e s were r e v e r s e d or r e v i s e d because o f changes i n farm and r u r a l economies. At t i m e s , c o n s u l t a t i o n s r e s u l t e d i n m i t i g a t i n g t h e adverse impacts o f p r o p o s a l s made by o t h e r s .

Our P a s t — P r e s i d e n t s i n d i c a t e t h a t NACS's g r e a t e s t c o n t r i b u t i o n s a r e not a l i s t o f changes, b u t t h e p r o f e s s i o n a l exchanges o f ideas w i t h agency managers. To our a c t i v e membership, new i n s t r u c t i o n s e i t h e r come b e w i l d e r i n g l y f a s t or a g o n i z i n g l y slow. We do not have an unbiased p e r s p e c t i v e f o r e v a l u a t i n g our own p a r t i c i p a t i o n .

One measurement o f our success i s the i n c l u s i o n o f a NACS r e p r e s e n t a t i v e on n e a r l y every N a t i o n a l task f o r c e , t h e A d m i n i s t r a t o r ' s A d v i s o r y C o u n c i l , t h e I n c e n t i v e Awards Committee, and v a r i o u s ad hoc groups.

NACS has been d i r e c t l y i n v o l v e d s i n c e t h e e a r l i e s t e f f o r t s t o b r i n g computer t e c h n o l o g i e s t o FmHA:

—NACS was p a r t o f t h e Price—Waterhouse s t u d y group.

—We expanded t he d i s t r i b u t i o n o f t h e programmable c a l c u l a t o r s .

— I n d i v i d u a l members developed t h e programs f o r t h e Sharps.

—NACS d i r e c t e d t h e s e l e c t i o n o f p i l o t p r o j e c t s i t e s .

— O u r t e s t i m o n y a t a USDA a u d i t saved t h e purchase a u t h o r i t y and t h e d i s t r i b u t i o n p l a n s f o r t h e MFWS.

— E a r l i e r , we p a r t i c i p a t e d i n t h e UMIS e v a l u a t i o n s .

—Recommended a d d i t i o n a l MFWS i n County O f f i c e s .

—Recommended t h a t computers be i n s t a l l e d i n a l l County O f f i c e s .

——Recommended t h a t t e l e m a i l be made a v a i l a b l e t o County O f f i c e s .

— P a r t i c i p a t e d w i t h Price—Waterhouse i n t e s t i n g DALRS.

— F i e l d — t e s t e d and recommended changes t o SENT.

Correspondence and c o n s u l t a t i o n w i t h t h e N a t i o n a l Finance O f f i c e i s o f t e n f r u s t r a t i n g because so o f t e n t h e answer i s t h a t p r e s e n t equipment, planned enhancements, competing p r i o r i t i e s do not a l l o w f o r t h e recommendations we make. S t i l l , we have:

— I n c r e a s e d t h e ti m e frame t o n e g o t i a t e l o a n checks.

—Reduced the tu r n — a g r o u n d on check c a n c e l l a t i o n s .

— O b t a i n e d f i r s t - c a l l f i r s t — s e r v i c e f orm t h e I n q u i r y S t a t i o n . - 1 2 -

— D e v e l o p e d a s t a n d a r d i z e d RH d e l i n q u e n c y r e p o r t .

— I n c r e a s e d t h e f r e q u e n c y o f FO lo a n s t a t u s r e p o r t s .

— I m p r o v e d t h e q u a l i t y and speeded t h e d e l i v e r y o f s u p p l i e s .

— F o c u s e d management on equipment needs.

— P r o v i d e d f o r n o t i f i c a t i o n o f l i m i t e d r e s o u r c e r a t e r e v i e w s .

— A l p h a b e t i z e d t h e annual s t a t e m e n t s .

— O b t a i n e d d i r e c t m a i l i n g o f borrower coupon p a c k e t s .

— C o r r e c t e d most o f th e problems a s s o c i a t e d w i t h APPA's.

—Caused FO and NO program d i v i s i o n s t o c o o r d i n a t e FMI's and computer i n p u t needs.

— S a v e d Federal funds on unnecessary envelopes.

— O b t a i n e d e x p i r a t i o n n o t i c e s on RH moratoriums.

—Caused the change i n d e f i n i n g " d e l i n q u e n t " t o mean 30 days or more b e h i n d .

— O b t a i n e d o n — l i n e h i s t o r y o f bor r o w e r s ' payment.

I n A d m i n i s t r a t i v e Management, NACS has been i n s t r u m e n t a l i n :

— R e w r i t i n g t h e c o n f l i c t o f i n t e r e s t r e g u l a t i o n s .

— C r e a t i n g a Forms Review Task Force

— S c r a p p i n g t h e work measurement t a l l y c a r d s .

— D e v e l o p i n g and r e f i n i n g RMS.

— P r e p a r i n g an index o f t r a i n i n g m a t e r i a l s .

— D e v e l o p i n g t h e CBS/EFT systems.

— — I m p r o v i n g t h e Employee O r i e n t a t i o n Handbook.

— E s t a b l i s h i n g t h e P a y r o l l Deduction f o r NACS dues.

— O b t a i n i n g f i r e p r o o f l o c k i n g c a b i n e t s .

— C l a r i f y i n g o v e r t i m e pay r e g u l a t i o n s .

— A b o l i s h i n g t h e "Open Area Concept" f o r County O f f i c e s .

— G a i n i n g o f f i c i a l t i m e and t r a v e l f o r NACS. NACS i n i t i a t i v e s i n Personnel Management are p a r t i c u l a r l y s i g n i f i c a n t Changes o f t e n r e q u i r e concurrence by USDA and 0PM:

—R e q u e s t e d an updated p o s i t i o n d e s c r i p t i o n f o r County S u p e r v i s o r s .

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— S u g g e s t e d t h a t FmHA do th e r e c l a s s i f i c a t i o n s t u d y , not OPM.

— S l o w e d the w h i m s i c a l r e l o c a t i o n o f employees.

— I n i t i a t e d t h e u p g r a d i n g o f County O f f i c e Support p o s i t i o n s .

—Expanded t h e employee award programs.

— A r g u e d f o r suspension o f PME's d u r i n g t h e 475 r e c l a s s i f i c a t i o n .

—NACS l i a i s o n w i t h Employee R e l a t i o n s Branch has assured f a i r t r e a t m e n t i n employee r i g h t s .

— E n c o u r a g e d and caused expansion o f OGC c o l o c a t i o n w i t h S t a t e O f f i c e s .

— B r o u g h t t h e problems o f t h r e a t s and abuse t o th e a t t e n t i o n o f th e A d m i n i s t r a t o r .

—Caused the N a t i o n a l O f f i c e t o update a l l employees on t h e h i s t o r y o f l e g a l a c t i o n s a g a i n s t i n d i v i d u a l s .

— I n f o r m e d membership o f l i a b i l i t y p r o t e c t i o n i n s u r a n c e s .

— R e q u e s t e d t h a t D i s t r i c t D i r e c t o r p o s i t i o n s be a d v e r t i s e d 12/13.

— P r o m o t e d Agency p a r t i c i p a t i o n i n r e g i o n a l Employee A s s i s t a n c e Program networks.

— O b t a i n e d a u t h o r i t y t o use f l e x — t i m e .

— A s k e d f o r r e l o c a t i o n a s s i s t a n c e comparable t o p r i v a t e b u s i n e s s .

— E n c o u r a g e d t h e development o f the E x e c u t i v e Management and S u p e r v i s i n g T r a i n i n g and Development Guidebook.

— O b t a i n e d a u t h o r i z a t i o n f o r compressed work schedules.

— S u g g e s t e d t h e development o f p r o t o t y p e s t a n d a r d s f o r p e r f o r m ance a p p r a i s a l s .

— C l a s s i f i c a t i o n o f County S u p e r v i s o r s ' p o s i t i o n r e t u r n e d t o S t a t e O f f i c e .

\

—Caused the C r e a t i o n o f the GS—12 County S u p e r v i s o r ' s p o s i t i o n .

Our r e c o r d o f work i n loa n program areas demonstrates t h e concern o f NACS t o d e l i v e r e f f e c t i v e program a s s i s t a n c e t o farm and r u r a l f a m i l i e s :

—NACS proposed t h e Debt S e t - a s i d e Program.

— C o n s o l i d a t i o n , r e s c h e d u l i n g and r e a m o r t i z a t i o n o f far m l o a n s .

— S i m p l i f i c a t i o n o f t h e B u i l d e r s Warranty.

— F l e x i b i l i t y t o a p p l y t i m b e r , m i n e r a l and r e a l e s t a t e s a l e proceeds.

—NACS o b t a i n e d e l i g i b i l i t y f o r FmHA employees t o p a r t i c i p a t e i n RH & EM programs.

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— I n c r e a s e d t h e debt s e t t l e m e n t l i m i t s .

— A p p l i c a n t s pay f o r c r e d i t r e p o r t s .

— B o r r o w e r s may be r e l e a s e d o f l i a b i l i t y when p r o p e r t y s o l d o r t r a n s f e r r e d a t f a i r market v a l u e .

— S t a t e D i r e c t o r s a u t h o r i z e d t o a u c t i o n o f f i n v e n t o r y p r o p e r t i e s .

— C o u n t y Committee pay i n c r e a s e d .

— A b o v e moderate loans c o n v e r t e d t o program e l i g i b l e f o r s e r v i c i n g o p t i o n s .

— S e p a r a t e i n s t r u c t i o n s f o r I n s u r e d and Guaranteed l o a n s .

— F o r e c l o s u r e s as w e l l as conveyances can s a t i s f y an account w i t h o u t going t h r o u g h Debt S e t t l e m e n t .

—NACS proposed I n t e r e s t C r e d i t Recapture and made s e v e r a l s u g g e s t i o n s f o r f o r m u l a changes.

— D i s t r i c t D i r e c t o r s a u t h o r i z e d t o a c c e l e r a t e accounts.

— C o u n t y S u p e r v i s o r s a u t h o r i z e d t o approve loans which they a p p r a i s e d .

—RH c h a r g e — o f f s no lon g e r r e q u i r e County Committee s i g n o f f .

— A g e n c y thermal s t a n d a r d s a p p l i e d t o mob i l e homes.

—VOE changes i n d i c a t e average hours worked.

— L o a n and s u b o r d i n a t i o n a p p r o v a l l i m i t s c o o r d i n a t e d .

—NACS advocated f a m i l y p a r t n e r s h i p c o r p o r a t i o n e l i g i b i l i t y .

— 5 0 4 program a s s i s t a n c e i n c r e a s e d .

— A s s u m p t i o n process changed t o a l l o w new terms and monthly payments.

——Requested h i g h e r l o a n a p p r o v a l a u t h o r i t i e s .

— P r o p o s e d form s i m p l i f i c a t i o n s and c o n s o l i d a t i o n s .

—RH bor r o w e r s r e c e i v e payment coupons i n t i m e l y manner.

—Recommended t h a t M a r s h a l l & S w i f t be pu t on computer.

— P a r t i c i p a t e d i n t h e e l i m i n a t i o n o f unnecessary forms & r e p o r t s .

Many o t h e r NACS r e s o l u t i o n s and agenda items from t h e q u a r t e r l y c o n s u l t a t i v e meetings a r e i n the process o f i m p l e m e n t a t i o n , r e f o r m u l a t i o n or r e s u r r e c t i o n . We are not dissuaded by d e l a y . The ideas we express today become p a r t o f someone e l s e ' s l e g i s l a t i v e p r o p o s a l . A thought we c r e a t e d may be th e cause o f a b e t t e r a u t o m a t i o n program, more e f f e c t i v e t r a i n i n g , more r e s p o n s i v e l e g a l s u p p o r t , or more paperwork r e f o r m .

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O f t e n NACS P a s t - P r e s i d e n t s have s t a t e d t h e i r o p i n i o n t h a t FmHA A d m i n i s t r a t o r s have looked t o NACS f o r a c c u r a t e i n f o r m a t i o n about what i s r e a l l y happening. NACS has e s t a b l i s h e d a r e c o r d ; NACS has earned r e s p e c t and t r u s t . Our approach has always been p r o f e s s i o n a l , c o u r t e o u s , and in f o r m e d . We a r e c o n t i n u a l l y f u l f i l l i n g and renewing t h e p r i n c i p l e s o f t h e A s s o c i a t i o n C h a r t e r members: " t o b r i n g r e c o g n i t i o n t o a group o f d e d i c a t e d people who have accepted t h e assignments g i v e n them as a r e s p o n s i b i l i t y r a t h e r t h a n j u s t a jo b . . . We ar e p r o f e s s i o n a l s i n th e f i e l d o f r u r a l c r e d i t . "

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TRIVIA

The s t a t e and zone s i g n s were made by a group o f wives a t t h e 1979 Convention i n Overland Park, KS.

The " P r e s i d e n t ' s Gavel" was made and pr e s e n t e d by Kenneth K r i e g o f Nebraska, t o P r e s i d e n t Ray T u r k n e t t a t t h e 1974 Convention i n St. L o u i s , MO.

A copy o f the NACS H i s t o r y was sent t o each S t a t e D i r e c t o r on January 9, 1988, the f o u r t e e n t h a n n i v e r s a r y o f NACS's b e i n g r e c o g n i z e d under FmHA I n s t r u c t i o n 2063—H.

Over 450 people a t t e n d e d The Lo b s t e r Bake a t t h e 1987 Convention i n P o r t l a n d , ME.

A "Founders Plaque" was pr e s e n t e d t o B i l l McNeal " i n r e c o g n i t i o n o f h i s f o u n d i n g t h e County S u p e r v i s o r s A s s o c i a t i o n " a t t h e 1979 Convention i n Overland Park, KS.

The l a r g e s t Convention was h e l d i n A t l a n t a , GA w i t h 174 County S u p e r v i s o r s i n a t t e n d a n c e .

Over 83*/. o f the County S u p e r v i s o r s belonged t o NACS i n 1989.

Ha r o l d D. Kennedy served t h e s h o r t e s t term as P r e s i d e n t — 12 days.

The C o n s t i t u t i o n and By-Laws was amended t o s p l i t t h e " S e c r e t a r y -T r e a s u r e r " p o s i t i o n i n t o two se p a r a t e o f f i c e s a t t h e 1976 Convention i n Rapid C i t y , SD.

Ray F. T u r k n e t t p r e s e n t e d t h e NACS Emblem a t t h e 1974 Convention i n St. L o u i s , MO. L a t e r , a t t h e s u g g e s t i o n o f Ed Cooper, a "73" was i n s e r t e d i n the sun.

I n 1988, an en l a r g e d r e p l i c a o f the Ray T u r k n e t t "BLOOD, SWEAT & TEARS AWARD" was mounted i n t h e N a t i o n a l O f f i c e b e s i d e t h e FmHA d i s p l a y i n t h e 3rd Wing o f t h e South A g r i c u l t u r a l B u i l d i n g .

Paul W. H i l l was named f i r s t " H i s t o r i a n " a t the 1979 Convention i n Overland Park, KS.

The 1987 Convention i n P o r t l a n d , ME was t h e f i r s t c o - l o c a t e d convent i o n w i t h NACOAC.

Ray F. T u r k n e t t served t h e l o n g e s t term as N a t i o n a l P r e s i d e n t — 1 year 9 months, and 6 days.

The "NACS PRESIDENTS' PLAQUE", sponsored by the f i f t e e n f ormer p r e s i d e n t s , was presented t o t h e o u t g o i n g p r e s i d e n t a t t h e 1988 Convention i n Oklahoma C i t y , OK.

The C o n s t i t u t i o n and By-Laws was amended t o change t h e make-up o f the Board from o f f i c e r s , past p r e s i d e n t and s t a t e p r e s i d e n t s to o f f i c e r s , past p r e s i d e n t and f o u r (4) zone r e p s , a t the 1975 Convention i n A t l a n t a , GA.

There were seven Past P r e s i d e n t s a t the 1990 Convention i n S e a t t l e , WA

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CONSTITUTION AND BY-LAWS

ARTICLE I - Name

Thi s o r g a n i z a t i o n s h a l l be known as t h e N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s o f t h e Farmers Home Admi n i s t r a t i o n .

ARTICLE I I - O b j e c t i v e s

A. To expand, improve, and e x p e d i t e t h e s e r v i c e s o f the Farmers Home A d m i n i s t r a t i o n t o r u r a l p e ople.

B. To promote t h e s o c i a l , economic, p r o f e s s i o n a l and v o c a t i o n a l s k i l l s , c i v i c and p e r s o n a l w e l f a r e o f a l l FmHA county employees t o :

1. A c q u i r e equal s t a t u s and p r i v i l e g e s w i t h o t h e r f e d e r a l and n o n - f e d e r a l employees.

2. Improve morale, e s p r i t — d e — c o r p s , and e f f i c i e n c y by g i v i n g s u i t a b l e r e c o g n i t i o n b o t h t o i n d i v i d u a l employees and t o county o f f i c e s whose performances are o u t s t a n d i n g .

3. To c o l l e c t and d i s s e m i n a t e i n f o r m a t i o n r e l a t i n g t o above and t o use such i n f o r m a t i o n f o r t h e ge n e r a l good w i t h o u t f a v o r i t i s m , b i a s , or p r e j u d i c e .

C. To h e l p o r g a n i z e a s s o c i a t i o n s i n a l l s t a t e s .

D. To co o p e r a t e w i t h o t h e r o r g a n i z a t i o n s whose o b j e c t i v e s are s i m i l a r and c o m p a t i b l e w i t h those o f t h i s A s s o c i a t i o n .

ARTICLE I I I - Membership

A. Membership s h a l l c o n s i s t o f t h r e e k i n d s :

1. A c t i v e — a l l permanent s u p e r v i s o r y employees o f FmHA County O f f i c e s s h a l l be e l i g i b l e f o r a c t i v e

\p by payment o f annual dues and agr e e i n g to a b i d e by t h e C o n s t i t u t i o n and By—Laws o f t h i s Assoc i a t i o n .

2. A s s o c i a t e — a l l i n a c t i v e or r e t i r e d s u p e r v i s o r y employees o f FmHA County O f f i c e s s h a l l be e l i g i b l e f o r a s s o c i a t e membership by payment o f annual dues and a g r e e i n g t o abide by t h e Cons t i t u t i o n and By—Laws o f t h i s A s s o c i a t i o n .

3. Honorary - any person who t h e Board o f D i r e c t o r s s h a l l recommend and r e c e i v e s a 2/3 v o t e from t h e o f f i c i a l d e l e g a t e s a t the annual meeting.

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A c t i v e membership o n l y , s h a l l c a r r y w i t h i t t h e p r i v i l e g e o f h o l d i n g any o f f i c e t o which t h e y may be e l e c t e d or a p p o i n t e d and can r e p r e s e n t t h e i r s t a t e i f a p p o i n t e d a d e l e g a t e and have v o t i n g p r i v i l e g e s on m a t t e r s brought b e f o r e t h e A s s o c i a t i o n .

Only a c t i v e s u p e r v i s o r s may become a c t i v e members.

Upon ce a s i n g t o be a c o u n t y s u p e r v i s o r , t h e employee s h a l l a u t o m a t i c a l l y cease t o be an a c t i v e member; however, they s h a l l r e t a i n a s s o c i a t e membership by payment o f annual dues.

Membership i n t h i s o r g a n i z a t i o n w i l l be f r e e o f d i s c r i m i n a t i o n i n terms o f membership or t r e a t m e n t because o f r a c e , c o l o r , r e l i g i o n , sex, n a t i o n a l o r i g i n or age.

A county s u p e r v i s o r must be a member o f a s t a t e a s s o c i a t i o n t o be a member o f t h e N a t i o n a l A s s o c i a t i o n .

vernment

O f f i c e r s

O f f i c e r s o f t h i s A s s o c i a t i o n s h a l l be a P r e s i d e n t , V i c e — P r e s i d e n t , S e c r e t a r y and T r e a s u r e r , who s h a l l h o l d o f f i c e f o r one y e a r , or u n t i l t h e i r successors are d u l y e l e c t e d and q u a l i f i e d .

Board o f D i r e c t o r s

The Board o f D i r e c t o r s s h a l l c o n s i s t o f t h e newly e l e c t e d o f f i c e r s , t h e r e t i r i n g p r e s i d e n t and t h e zone r e p r e s e n t a t i v e s .

The Board o f D i r e c t o r s s h a l l be the e x e c u t i v e commi t t e e .

Manner o f E l e c t i o n

1. Each s t a t e i n good s t a n d i n g on t h e f i r s t day o f t h e N a t i o n a l Convention s h a l l be e n t i t l e d t o one d e l e g a t e and one a l t e r n a t e p l u s an a d d i t i o n a l d e l e g a t e and a l t e r n a t e f o r every f o r t y (40) members or major f a c t i o n t h e r e o f . Twenty (E0) b e i n g c o n s i d e r e d a major f a c t i o n . Membership s h a l l be as shown by r e c o r d s o f t h e N a t i o n a l A s s o c i a t i o n T r e a s u r e r as o f t h e f i r s t day o f t h e N a t i o n a l C o n v e n t i o n . S e l e c t i o n o f each d e l e g a t e and a l t e r n a t e s h a l l be evidenced by a c e r t i f i c a t e s i g n e d by t h e P r e s i d e n t or S e c r e t a r y o f each s t a t e a s s o c i a t i o n .

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£. Only r e g i s t e r e d d e l e g a t e s w i t h c e r t i f i e d c r e d e n t i a l s and p r e s e n t , s h a l l be e n t i t l e d t o v o t e and each such d e l e g a t e may c a s t one v o t e a t each e l e c t i o n and on every q u e s t i o n s u b m i t t e d t o t h e convent i on.

3. A m a j o r i t y o f t h e r e g i s t e r e d d e l e g a t e s w i t h c r e d e n t i a l s , p r e s e n t a t any c o n v e n t i o n , s h a l l c o n s t i t u t e a quorum.

4. The e l e c t i o n o f t h e P r e s i d e n t , V i c e — P r e s i d e n t , S e c r e t a r y , and Tr e a s u r e r s h a l l be a t t h e annual c o n v e n t i o n w i t h t h e membership i n att e n d a n c e and th e s t a t e d e l e g a t e s c a s t i n g v o t e s as p r e s c r i b e d .

5. The n a t i o n w i l l be d i v i d e d i n t o zones as determined by t h e Board o f D i r e c t o r s . The zone r e p r e s e n t a t i v e s w i l l be bound by the wishes o f t h e i r zone a t the Board o f D i r e c t o r s meeting and w i l l c a s t v o t e s i n keeping w i t h t h e i n s t r u c t i o n s g i v e n . The zone r e p r e s e n t a t i v e s s h a l l be e l e c t e d by b a l l o t a t the annual meeting by t h e d e l e g a t e s o f t h e s t a t e s c o m p r i s i n g t he zone.

6. E l e c t i o n s h a l l be by b a l l o t . The c a n d i d a t e r e c e i v i n g a m a j o r i t y v o t e s h a l l be d e c l a r e d e l e c t e d . I f no c a n d i d a t e r e c e i v e s a m a j o r i t y , t h e two c a n d i d a t e s r e c e i v i n g t h e most v o t e s s h a l l be a g a i n v o t e d on.

7. A vacancy i n any o f f i c e s h a l l be f i l l e d by a m a j o r i t y v o t e o f t h e Board o f D i r e c t o r s . The a p p o i n t e e s h a l l s e r v e u n t i l a successor i s e l e c t e d a t an annual meeting. ( I n f i l l i n g v a c a n c i e s , t h e Board o f D i r e c t o r s w i l l t a k e i n t o c o n s i d e r a t i o n those t h a t were nominated f o r t h i s p o s i t i o n a t t h e p r e v i o u s annual m e e t i n g ) .

E. Newly e l e c t e d o f f i c e r s and r e p r e s e n t a t i v e s s h a l l be i n s t a l l e d f o l l o w i n g e l e c t i o n a t the annual meeting.

ARTICLE V - D u t i e s o f O f f i c e r s and Board o f D i r e c t o r s

\. The d u t i e s o f t h e o f f i c e r s s h a l l be those n o r m a l l y devolved upon such p o s i t i o n s .

B. The p r e s i d e n t , w i t h t h e a d v i c e and consent o f t h e Board o f D i r e c t o r s , s h a l l a p p o i n t such s t a n d i n g and s p e c i a l committees deemed necessary, and s h a l l be a member e x — o f f i c i o o f a l l committees.

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C. The o f f i c e r s and the Board o f D i r e c t o r s s h a l l :

1. Have power t o t r a n s a c t a l l business o f an emergency n a t u r e t h a t may a r i s e between annual meet i ngs.

3. Act as a program committee, a p p o i n t i n g subcommittees from among t h e membership as necessary.

ARTICLE VI - Meetings

A. Annual meetings s h a l l be h e l d a t a t i m e and p l a c e d e s i g n a t e d by a m a j o r i t y v o t e o f the s t a t e delegates a t t h e annual c o n v e n t i o n w i t h the membership i n a t t e n d a n c e .

B. Committee meetings s h a l l be h e l d i m m e d i a t e l y p r i o r t o and d u r i n g the Convention, the purpose o f which w i l l be t o r e v i e w proposed r e s o l u t i o n s t o be p r e s e n t e d a t t h e annual meeting. A v o t e w i l l be taken t o recommend e i t h e r a d o p t i o n or n o n — a d a p t i o n o f each r e s o l u t i o n . Each committee member s h a l l be e n t i t l e d t o one v o t e on the q u e s t i o n o f recommendat i o n . The committee members s h a l l t a k e a n o n — b i n d i n g p o l l o f t h e o t h e r members p r e s e n t . The q u e s t i o n o f recommendation s h a l l not be c o n s i d e r e d t o be a q u e s t i o n as d e f i n e d i n A r t i c l e IV, S e c t i o n D2.

Each Committee s h a l l p r e s e n t a r e p o r t t o t h e annual meeting. The f o r m a t o f the r e p o r t i s t o be approved by t h e Board o f D i r e c t o r s . T h i s f o r m a t s h a l l i n c l u d e , a t a minimum, a l i s t o f proposed r e s o l u t i o n s recommended f o r a d o p t i o n and a l i s t o f any proposed r e s o l u t i o n s not recommended f o r a d o p t i o n . The Committees s h a l l have t h e a u t h o r i t y t o c o n s o l i d a t e s i m i l a r r e s o l u t i o n s and e d i t r e s o l u t i o n s w i t h o u t changing t h e i r o r i g i n a l i n t e n t .

C. Meetings o f t h e o f f i c e r s and board o f d i r e c t o r s s h a l l be a t t h e c a l l o f t h e p r e s i d e n t or by a m a j o r i t y o f the d i r e c t o r s , not l e s s than two meetings a n n u a l l y . No meeting o f the Board o f D i r e c t o r s s h a l l be h e l d w i t h o u t due n o t i c e to a l l members t h e r e o f .

ARTICLE V I I - Amendments

The c o n s t i t u t i o n may be amended a t any membership meeting by a t w o - t h i r d s (2/3) v o t e o f those p r e s e n t , p r o v i d e d n o t i c e o f t h e proposed amendment i s sent t o each S t a t e P r e s i d e n t t h i r t y (30) days p r i o r t o t h e meeting f o r t h e i r d i s t r i b u t i o n t o t h e membership or t h r e e - f o u r t h s (3/4) v o t e o f t h e a c t i v e members p r e s e n t and t h r e e — f o u r t h s (3/4) v o t e o f t h e d e l e g a t e s p r e s e n t i f no n o t i c e has been g i v e n .

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BY-LAUS

ARTICLE I - Dues and F i s c a l Year

A. Annual dues s h a l l be determined by t h e Board o f D i r e c t o r s .

1. Dues s h a l l be due and payable on February 15th o f each year.

B. The f i s c a l year s h a l l be January 1 t o December 3 1 .

ARTICLE I I - Quorum

A m a j o r i t y o f t h e r e g i s t e r e d d e l e g a t e s w i t h c e r t i f i e d c r e d e n t i a l s , p r e s e n t a t any c o n v e n t i o n s h a l l c o n s t i t u t e a quorum.

ARTICLE I I I - Finances

A. No deb t s s h a l l be c o n t r a c t e d or l i a b i l i t i e s i n c u r r e d by or on b e h a l f o f t h e A s s o c i a t i o n i n excess o f cash on hand.

B. B i l l s s h a l l be p a i d by t h e T r e a s u r e r , on t h e a p p r o v a l o f t h e Board o f D i r e c t o r s , and the minutes s h a l l r e f l e c t such a p p r o v a l .

C. The Tr e a s u r e r s h a l l g i v e f i n a n c i a l r e p o r t s a t a n n u a l , s p e c i a l , and Board o f D i r e c t o r ' s meetings.

D. The books o f the T r e a s u r e r s h a l l be a u d i t e d a n n u a l l y by a committee a p p o i n t e d f o r t h a t purpose.

1. The a u d i t committee s h a l l be composed o f one r e p r e s e n t a t i v e f r o m each zone and no r e p r e s e n t a t i v e s h a l l be from a s t a t e w i t h an e x e c u t i v e committee member.

2. The T r e a s u r e r ' s books s h a l l be c l o s e d each year as o f t h e l a s t day o f t h e month p r e c e e d i n g t h e N a t i o n a l Convention.

\. Net e a r n i n g s s h a l l not be d i s t r i b u t e d f o r t h e b e n e f i t o f any member.

F. Should d i s s o l u t i o n o c c u r , a l l r e m a i n i n g f u n d s i n the Treasury s h a l l be g i v e n t o t h e U n i t e d Fund or some s i m i l a r n o n - p r o f i t o r g a n i z a t i o n .

ARTICLE IV - Amendment o f By-Laws

Amendment o f the By-Laws s h a l l be done i n t h e same manner p r o v i d e d f o r amending t h e c o n s t i t u t i o n .

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ARTICLE V — Meetings

A. Conduct o f meeting - "Robert's Rules o f Order", l a t e s t e d i t i o n , s h a l l govern t he conduct o f a l l meetings and p r o c e e d i n g s .

B. Order o f Business

R o l l C a l l Reading, c o r r e c t i o n , a p p r o v a l o f minutes o f l a s t

meet i n g . Reports o f o f f i c e r s Reports o f committees Old busines s New business E l e c t i o n o f o f f i c e r s and board o f d i r e c t o r s M i s c e l l a n e o u s business I n s t a l l a t i o n o f new o f f i c e r s and board members Ad journment

Adop t e d : October 27, 1973

Amended: August 1 J u l y 23, J u l y 19, J u l y 20, J u l y 11,

3 1975 1976 1977 1978 1985

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GUIDELINES FDR THE CONSULTATIVE RELATIONSHIP BETWEEN THE NATIONAL ASSOCIATION OF COUNTY SUPERVISORS

AND THE FARMERS HOME ADMINISTRATION NATIONAL OFFICE

The g u i d e l i n e s a r e hereby promulgated as p a r t o f the FmHA program f o r intra-management communication and c o n s u l t a t i o n . T h i s agreement s h a l l be c o n s i s t e n t w i t h F e d e r a l Personnel Manual (FPM) Chapter 251 c o v e r i n g such c o n s u l t a t i v e agreements. These g u i d e l i n e s evidence our b e l i e f t h a t a c o o p e r a t i v e r e l a t i o n s h i p between t h e N a t i o n a l O f f i c e and t h e N a t i o n a l A s s o c i a t i o n s t r e n g t h e n s FmHA. They a r e based on th e premises t h a t mutual b e n e f i t s accrue p r o v i d i n g i n c r e a s e d avenues o f communication and c o n s u l t a t i o n . I n a d d i t i o n , i t i s f u r t h e r understood t h a t as g u i d e l i n e s they may be t a i l o r e d by the A d m i n i s t r a t o r upon c o n s u l t i n g w i t h t h e NACS p r e s i d e n t . I t i s not t h e i n t e n t o f t h e A s s o c i a t i o n t o become or a c t i n t h e c a p a c i t y o f a u n i o n .

I . CONSULTATION:

A. The A s s o c i a t i o n w i l l be g i v e n t h e o p p o r t u n i t y t o c o n s u l t w i t h t h e A d m i n i s t r a t o r on s u b s t a n t i v e p e r s o n n e l and program p o l i c y changes w i t h i n t h e A d m i n i s t r a t o r ' s a u t h o r i t y i n areas o f :

1. Improvement o f FmHA o p e r a t i o n s ;

2. Improvement o f wor k i n g c o n d i t i o n s ;

3. Improvement o f managerial e f f e c t i v e n e s s ; and 4. E s t a b l i s h m e n t o f p o l i c i e s t h a t b e s t s erve t h e

p u b l i c i n t e r e s t i n a c c o m p l i s h i n g t h e m i s s i o n o f FmHA.

B. The A s s o c i a t i o n s h a l l c o n s i d e r and f u r n i s h recommendations on m a t t e r s which t h e A d m i n i s t r a t o r or th e NACS P r e s i d e n t i d e n t i f y as needing s o l u t i o n s .

11 . MEETING.

The f o l l o w i n g meetings a r e a u t h o r i z e d and planned t o be he l d a c c o r d i n g t o t h e f o l l o w i n g s c h e d u l e :

A. The NACS Board members w i l l meet w i t h t h e A d m i n i s t r a t o r and/or t he o t h e r N a t i o n a l O f f i c e Personnel on a q u a r t e r l y b a s i s .

B. One meeting each year o f t h e NACS Board members t o be h e l d i n c o n j u n c t i o n w i t h t h e NACS annual meeting. O f f i c i a l t i m e f o r t r a v e l and meeting i s l i m i t e d t o t h r e e days.

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C. The A s s o c i a t i o n ' s A utomation, Farmer Program, Finance, Management, P e r s o n n e l , and Rur a l Housing Committees w i l l meet w i t h r e s p e c t i v e N a t i o n a l OTTice p e r s o n n e l and Finance OTTice pe r s o n n e l i n t h e month o f September. The Automation, Farmer Program, P e r s o n n e l , Management, and Rur a l Housing Committees are t o c o n s i s t o f one r e p r e s e n t a t i v e from each o f the f o u r A s s o c i a t i o n zones. The Finance O f f i c e Committee i s t o c o n s i s t o f one r e p r e s e n t a t i v e f r o m each o f t h e f o u r A s s o c i a t i o n zones p l u s a member from t h e Board o f D i r e c t o r s . I f t h e A s s o c i a t i o n f e e l s t h e r e a r e e x t r e m e l y p r e s s i n g and time s e n s i t i v e i s s u e s t o d i s c u s s , t h e P r e s i d e n t o f NACS may re q u e s t a meeting w i t h N a t i o n a l O f f i c e o f f i c i a l s and one or more o f NACS' committees i n c o n j u n c t i o n w i t h t h e March q u a r t e r l y Board meeting. The A d m i n i s t r a t o r may g r a n t such meetings a t h i s d i s c r e t i o n s u b j e c t t o the funds a v a i l a b l e i n t h e NACS Budget.

D. One N a t i o n a l o f f i c e r t o a t t e n d each o f t h e A s s o c i a t i o n zone meetings each year. The S t a t e D i r e c t o r i s a u t h o r i z e d t o g r a n t a d m i n i s t r a t i v e l eave f o r one r e p r e s e n t a t i v e o f each S t a t e A s s o c i a t i o n and each member o f a committee o f t h e N a t i o n a l A s s o c i a t i o n t o a t t e n d t h e zone meeting o f which h i s / h e r s t a t e i s p a r t . Attendance i s s u b j e c t t o t h e p r i o r a p p r o v a l o f t h e S t a t e D i r e c t o r , who w i l l g r a n t a p p r o v a l i f t h e work s i t u a t i o n i n the County S u p e r v i s o r ' s o f f i c e p e r m i t s .

E. The S t a t e D i r e c t o r i s a u t h o r i z e d t o g r a n t up t o 3 days a d m i n i s t r a t i v e leave f o r t h e o f f i c i a l d e l e g a t e s o f each S t a t e A s s o c i a t i o n and each member o f a committee o f the N a t i o n a l A s s o c i a t i o n t o a t t e n d t h e NACS annual meeting. The g r a n t i n g o f a d m i n i s t r a t i v e leave f o r t h i s purpose s h a l l be a t the d i s c r e t i o n o f the S t a t e D i r e c t o r and s u b j e c t t o the workload i n the County S u p e r v i s o r ' s o f f i c e .

F. Any o t h e r meetings t h a t may be deemed a p p r o p r i a t e or necessary by t h e A d m i n i s t r a t o r . T h i s may i n c l u d e , but not l i m i t e d t o :

a. For t h e purpose o f i d e n t i f y i n g s o l u t i o n s f o r s p e c i f i c FmHA problems a f f e c t i n g t h e f i e l d .

b. Task f o r c e membership. ( i . e . , program, p e r s o n n e l , f i n a n c i a l , e t c ) .

O f f i c i a l t i m e , t r a v e l expense, and o t h e r per diem w i l l be a u t h o r i z e d f o r a l l o f t h e above d e s c r i b e d meetings w i t h t h e e x c e p t i o n o f Paragraph I I E . above. O f f i c i a l t ime w i l l be l i m i t e d t o f o u r days, i n c l u d i n g t r a v e l

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t i m e , f o r those meetings h e l d i n Washington, D.C., depending on t h e a v a i l a b i l i t y o f a i r t r a n s p o r t a t i o n .

SERVICES:

A. O f f i c i a l t i m e w i l l be a u t h o r i z e d N a t i o n a l A s s o c i a t i o n o f f i c e r s , zone r e p r e s e n t a t i v e s , and committeemen f o r communication i n such areas as:

1. P r e p a r i n g comments and responses t o h i g h e r management on " c o n s u l t a t i v e r e l a t i o n s h i p " items or o t h e r items o f mutual b e n e f i t ;

2. C o n t a c t i n g A s s o c i a t i o n o f f i c e r s and members o f the Board o f D i r e c t o r s on items o f c o n s u l t a t i o n , problems or c o n d i t i o n s t o be brought t o t h e a t t e n t i o n o f management; and

3. P r e p a r i n g n e w s l e t t e r s or o t h e r w r i t t e n communications t o members t o i n f o r m them o f d e c i s i o n s o f h i g h e r management and o t h e r items o f mutual b e n e f i t and concern. The n e w s l e t t e r w i l l be c l e a r e d i n t h e f o l l o w i n g manner:

a. The n e w s l e t t e r i s forwarded t o the D i r e c t o r , L e g i s l a t i v e A f f a i r s and P u b l i c I n f o r m a t i o n S t a f f (LAPIS) f o r re v i e w o f c o n t e n t and c o n s i s t e n c y w i t h t h e A d m i n i s t r a t i v e p o l i c i e s .

b. The A d m i n i s t r a t o r approves t h e n e w s l e t t e r f o r r e l e a s e and i t i s forwarded t o t h e A s s i s t a n t A d m i n i s t r a t o r , Finance O f f i c e f o r p r i n t i n g and d i s t r i b u t i o n .

B. I n c a r r y i n g o u t t h e f u n c t i o n s o f the N a t i o n a l A s s o c i a t i o n t h a t are a u t h o r i z e d i n it e m I I I A, the f o l l o w i n g s e r v i c e s are a u t h o r i z e d :

1. Use o f county o f f i c e p e r s o n n e l f o r c l e r i c a l and t y p i n g a s s i s t a n c e ;

E. Use o f FmHA s t a t i o n e r y and envelopes;

3. Use o f t h e Federal Telecommunications System. I f F e d e r a l Telecommunications System i s not a v a i l a b l e , use o f commercial f a c i l i t i e s a re a u t h o r i z e d ; however, the p o l i c y and p r a c t i c e expressed i n FmHA I n s t r u c t i o n E030—B s h a l l be s t r i c t l y observed.

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(NOTE: Conference c a l l s r e q u i r e p r i o r a p p r o v a l o f t h e S t a t e D i r e c t o r from t h e j u r i s d i c t i o n a l area f r o m which the NACS r e p r e s e n t a t i v e i s a r r a n g i n g t h e c a l l . )

4. Use o f FmHA r e p r o d u c t i o n and i n t e r n a l d i s t r i b u t i o n systems. The m a t e r i a l w i l l be d i s t r i b u t e d by the Finance O f f i c e t o each County S u p e r v i s o r i n the s t a t e s whose S t a t e A s s o c i a t i o n i s a f f i l i a t e d w i t h t h e N a t i o n a l A s s o c i a t i o n w i t h o u t r e g a r d t o whether t h e s u p e r v i s o r i s a member o f t h e A s s o c i a t i o n .

5. Use o f f i l e c a b i n e t s and o f f i c e equipment; and

h. R e c e i p t s o f t h e FmHA N a t i o n a l O f f i c e issuances by t h e o f f i c e r s o f the A s s o c i a t i o n .

BUDGET (A t t a c h e d )

A. A proposed budget w i l l be prepared by the NACS O f f i c e r s f o r t h e expenses i n c u r r e d f o r meetings i n S e c t i o n I I , f o r Items A—D and F, s e p a r a t e l y . The items t o be i n c l u d e d a r e :

1 . Trave1

2. Per Diem

B. A proposed budget f o r t h e expenses i n c u r r e d f o r s e r v i c e s i n S e c t i o n I I I f o r items A 1-3 and B 1—4. The items t o be i n c l u d e d a r e :

1 . Supp1ies

2. Telephone

C. The proposed budget f o r each f i s c a l year f o r IV A w i l l be f u r n i s h e d t o t h e A d m i n i s t r a t o r ' s NACS L i a i s o n by A p r i l 30 o f each year f o r a p p r o v a l by the A d m i n i s t r a t o r and s u b j e c t t o any s i g n i f i c a n t changes i n f u n d a v a i l a b i l i t y or t r a v e l p o l i c y . A copy w i l l be f u r n i s h e d t o t h e D i r e c t o r , Budget D i v i s i o n .

D. The proposed budget f o r IV B w i l l be f u r n i s h e d by each N a t i o n a l o f f i c e r , zone r e p r e s e n t a t i v e and committeeman f o r each f i s c a l y e a r , t o t h e i r r e s p e c t i v e S t a t e D i r e c t o r .

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E. The purpose o f p r e p a r i n g a proposed budget i s t o assure t h a t adequate funds w i l l be a v a i l a b l e t o supp o r t t h e a c t i v i t i e s i n c o r p o r a t e d i n t o t h e Agreement.

V. PERIOD:

A. T h i s agreement s h a l l c o n t i n u e i n e f f e c t f r o m t h e date si g n e d u n t i l a r e v i s e d or new agreement i s prepared and si g n e d by t h e A d m i n i s t r a t o r and P r e s i d e n t o f t h e N a t i o n a l A s s o c i a t i o n o f County S u p e r v i s o r s .

V I . LIAISON:

A. N a t i o n a l O f f i c e

1. A f t e r c o n s u l t a t i o n w i t h t h e NACS P r e s i d e n t , t h e A d m i n i s t r a t o r w i l l a p p o i n t an i n d i v i d u a l who w i l l be t h e c o n t a c t and l i a i s o n between NACS, the A d m i n i s t r a t o r , and r e s p e c t i v e N a t i o n a l O f f i c e program and a d m i n i s t r a t i v e p e r s o n n e l . The s a i d c o n t a c t and l i a i s o n w i l l be r e s p o n s i b l e f o r a r r a n g i n g f o r meetings, a p p r o v a l o f t r a v e l t o Washington, D.C., by NACS, correspondence, and a c q u i r i n g t y p i n g a s s i s t a n c e as may be r e q u i r e d t o document t h e v a r i o u s meetings.

2. The A d m i n i s t r a t o r may name a member o f h i s s t a f f as a c o n t a c t person ( i . e . S p e c i a l A s s i s t a n t ) .

B. Finance O f f i c e

1. The c o n t a c t and l i a i s o n w i l l be between t he NACS Finance O f f i c e Committee and the Assistant-A d m i n i s t r a t o r , Finance O f f i c e .

2. A u t h o r i z a t i o n i s hereby g i v e n t o t h e A s s i s t a n t A d m i n i s t r a t o r , Finance O f f i c e f o r t h e a p p r o v a l o f t r a v e l f o r t h e Finance Committee members and a r r a n g i n g f o r t h e September meeting.

/s/LaVerne Ausman 6/8/90 LAVERNE AUSMAN DATE A d m i n i s t r a t o r /s/F. John Riha, I I I 6/8/90 F. JOHN RIHA, I I I DATE P r e s i d e n t NACS

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1973 — 1991 - nacs-fsamembers.nacs-fsa.org/members/history/nacs_1973_91.pdfthe founding of nacs on...

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