$"-m-r I E-mail .sro.parl<.street@epfindia.gov in ~ / Phone : (033) 2283-1949, 2280- 1244 (PRO)

~ I Fax : (033) 2280-4079

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EMPLOYEES' PROVIDENT FUND ORGANISATION ~ Qcj-~ ~. :m«=r ~ / Ministry of Labour & Employment, Govt.of India

~ cfit<l~i>l<I I REGIONAL OFFICE

44, tnt" $". cfi)l'lcfilrll-700016 / 44, Park Street, Kolkata-700016

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~-m;, I t"-mail : fil.!Lparkstre et@epfindia.gov.!n ~ / Phone : (033) 2283-1949, 2280-1244 (PRO)

~ I Fax : (033) 2280-4079

ch.Ai1 1fl ~fa!S.Q ~ fidl6crl

EMPLOYEES' PROVIDENT FUND ORGANISATION

"l'"1f llci" ~ ~. mrc, fficfiR / Ministry of Labour & Employment, Govt. of India

anft<r ifilll~~ ll . trn> * / REGIONAL OFFICE, PARK STREET

44, trn> *· cfi)~cfilcii-700016 / 44 , Park Street, Kolkata-7000 16

T l<: NDER NOT I CE

. Scaled rate quotation(s) arc invited from the reputed vendors for supplying the items f'or da:, to da; of1iec use by RO, Park trcct under ··Stationery & Stores" and/or '" Prin ti ng & Bi nd ing·· and/or ··Computer Stationery'· and/or Computer Consumables", and/or "Office Equipment .. items especia lly for ite111~ a<, per attached li st. Scaled rate quotation may reach undersigned by 13.08.20 18 f'or rnnsidcring the sa111c l'or thi s of1icc during the financial year 20 18-201 9 (may be extended upto .June 2019. if'requircd) as and \\hen requi red basis.

1 Tender ~ quired for Item I lead

! Date of availab ility of Tender Form on websi te­! Last Date ofsu~mission o ~_Tcnder _ . __ 1 Time and Date of Opening or Tender Offers 1

Address or Communication

i) List or··Stati oncry & Stores .. ite111s. ii) List or ··Prin ti ng & Binding .. item~. iii) List of' "Computcr Stat ionery"· item~. (iv) List of'"Computcr Consumable .. item~. (v) ~st of'"Ollicc I-:quip111en1·· itc rn". 24.07.2018 13.08.201 8 16.08.201 8 Regional PF Co mmissioner I , Rl~G IONAL OFF ICE, PA RK STIHTT 44, Park Street, K olka ta-7000 16

Specification/brand/make, and other charges, if' any, should invariab ly be mentioned aga inst c,1cll item. Deli very or the items will be at Store Room (?111 noor) ol' the of'fice premises at ,1,1, Park Street. Kolkata 7000 16 by the vendor.

The dec ision ol' " Purchase Committee" will be final in the matter of' recommendi ng the 11:1111e o!' suppli er for th is oflicc for the linancia l year 2018-20 19 (may be extended upto June 20 19).

Contd./-

/ -2-

Instruction to Tcndcrcrs Terms and Condition

( I) The cost or each item should not exceed MRP and should be quoted indcrendentl) 111 the prescribed bid document.

(2) Rate quoted should be inclus ive of all taxes and installation charges, if' any.

(3) The valid ity or the rates for all items wi ll be for financial year 2018-201 9 (may be ntcnded urto June 2019, if required)

(4) o request to enhance the rates will considered during this period 111 case the emranelled vendor/agency reruse to supply the items with in prescribed time.

(5 ) The bidder may attach experience of performance at least 03 si milar worb. "ith Covt. Dept/Organisation/PS Us etc for an amount or Rs 05 Lakh in each year.

(6) The bidder should submit the Income Tax return and self attested copies or Trade licence. CS I registrat ion and PA N.

(7) Artic les not found as per requirement/spec ificati ons arc liable to be re,i ccted. \Jo corn.:spondence or di scussion sha ll-be entertained in th is regard .

(8) Quotation with overwriting or any .manual correcti ons will be considered inva li d and rc,iectcd.

(9) Payment shall be made after submission or bill s by the Agency and its scrutiny and satislaction about receipt of all ordered items in good cond ition as per specification and approved samrlc., ,, ith in :rn days. o pan delivery shall be accepted.

( I 0) The vendor shall not ind ul ge in any unlawru l activ ity in connection with Print ing/Suprl: or items to th is office. In case an y such acti vity is noticed the agreement shall be cancelled by the RP l·C I.

( 11) The undersigned reserves the ri ght to cancel any item/ items.

( 12) The undersigned reserves the right to se lect any quotation or reject an y or all quotc1tions ,, itlwut assigning any reason whatsoever. It will a lso not be obligatory to accept the lowest quotation and no explanat ion shall be given with regard to reason for rejecti on or quotation or an y vendcr.

( 13) The undersigned reserves the ri ght to extend the date or receipt of' the quotation or to ca11cel the notice ca lling fo r the quotation.

( 14) Pre Qualification Critcria :-

(a) The bidder should not have been black listed by an y C, overn ment lkrartmL' nt Organi sat ion. Bidder shal l give Declarati on to th is effect.

(b) otwithstanding anythi ng stated above, the t·: J> FO Regional Oflice. Park St reet . re serve" the right 10 assess the bidder's Financial , Technical capabili ties.

Co ntd .I-

/ -3-

( 15) Completenc of Tender Offers:-

Rate quotation with wax scaled has to be s ubmitted at drop box or reached at this office b~ 13.08.2018 by 1700 hrs for cons idera tion. The bidder is expected to examine all instructions. forms,tcrms & conditions in the Tender Document Failure to furni sh information required a!-, per the tender documents will be at the bidders ri sk and may result in rejection of its tender offe r. The tender offer i!-, liable to be rejected outrightly wi thout any intimation to the bidders.

( 16) Late Tender Offcrs :-J\ny Tender offer received by the EPFO Regional Office. Park Street after the clo!->ing date aiH.l time

for submission to the same will not be entertained.

Ref No : l( PFO/ RO/ PRB/Purchase Committee/Vol- II / q 4 Y

brq :Jo °j: iJ: <J,.,af • ' • t 'l'

(K. 11. Saini) Assistant Provident Fund Co1111nis!-,ioncr

Chairman, Purchase Co111111ittee.

Dated : j', .July 20 18

Page 1 of 5

(i) LIST OF STATIONERY & STORES ITEMS :-SI No Description Specification/Make Rate

1 Rulled Register No 4

2 Rulled Register No 6

3 Rulled Register No 8

4 Rulled Register No 10

5 Rulled Reg ister No 16

6 Rulled Register No 20 ' - -7 Rulled Register No 24

8 Carbon Pencil (Kores.Carbo Plane 503, 21 Ox330mm)

9 Gum 700 ml (Gripex)

10 Gum 300 ml (Gripex)

11 File Flap

12 File Board

13 Alpin (King)

14 Gems Clip (King)

15 Stamp Pad Big (Camlin/Kores)

16 Stamp Pad Medium (Camlin/Kores)

17 Strapler Pin Big (Kangaro 24/6)

18 Strapler Pin Small (Kangaro No HD10)

19 Bodkin (Poker)

20 Punching Machine Single Hole (Kangaro)

21 Punching Machine Double Hole (Kangaro)

22 Note Sheet Pad(best quality)

23 White Paper Dista (Fullscape size)

24 Rulled Paper Dista (Fullscape size)

25 Strapler Machine big (Kangaro HS45P)

26 Strapler Mach ine medium (Kangaro HD-1 OD)

27 Cloth Envelop 11 "X5" (Good Quality)

28 Cloth Envelop 12"X6" (Good Quality)

29 Cloth Envelop 14"X 1 O" (Good Quality)

30 Cloth Envelop 18"X 14" (Good Quality)

31 Cello Tape 1/2" (66 Mtr)

32 Cello Tape 1" (66 Mtr)

33 Pen (Use & Throw)(Blue)(Montex Neo/Linc)

34 Pen (Use & Throw)(Red)(Montex Neo/Linc)

35 Pen (Use & Throw)(Green)(Montex Neo/Linc)

36 Pen (Linc Ocean Gel/Agni Gel)

37 Glass Normal (Drinking) (Yera)

38 Duster (Best Quality)

39 Towel Executive (Full size.VIP) ~

40 Hand Towel (VIP}

41 Cotton Tag (Best Quality)

42 Cotton Tape (1/2 " width)

43 Jute Twine Ball (100 gms)

44 White Fluid (Kores)

45 Stamp Pad Ink (60 ml)(Good quality)

46 Spiral Note Book (116th size 50 Pages)

47 Writing Pad 116th (50 Pages)

48 Short Hand Note Book (100 Pages) J l

Page 2 of 5

SI No Description Specificat ion/Make Rate 49 Peon Book (50 Pages)

50 Numbering Machine Ink

51 Computer File Cover (1 O" X 12")

52 Computer File Cover (15" X 12")

53 Xerox Paper (A4 , 75 GSM) (Copy Power/JK Red)

54 Conquest Paper (FS, 80 GSM) (Copy power)

55 Scale (12" plastic)(Faber castel)

56 Paper Weight (Normal)

57 Knife (Paper Cutting)(fabercastel)

58 Glue Stick (15 Gms) (Kores)

59 Marker Pen (Luxor)

60 OHP/CD Marker Pen(Luxor)

61 Sticky Note pad (3" X 3", 4"X3",Multicolour)

62 Pencil (Apsara/Linc)

63 Pencil Eraser(Apsara/Linc)

64 Pencil Sharpner (Apsara/Linc)

..

Page 3 of 5

(ii) LIST OF PRINTING & BINDING ITEMS SI No Description Specification/Make Rate

1 Form 2 (R )

2 Form 5 A (EDU)

3 Form 9 (25 fol io)

4 Form 10 C

5 Form 10 D

6 Form 13 ' - ~

7 Form 15 G

8 Form15 H

9 Form 31

10 Composite Claim Form(AADHAR)

11 Composite Claim Form(Non MOHAR)

12 Composite Claim Form (Death Case)

13 Combined Challan Book

14 Joint Decleration Form

15 Descriptive roll

16 Family Particulars

17 Full & Final Payment Form

18 Claim Received Slip

19 Self Decleration Form

20 Draft Pad

21 Letter Head Pad

22 Annual Accounts Forwarding

23 Summary Statement

24 Balance Sheet .

25 EDP Computer Forwarding

26 Input Data Sheet

27 V . D. R.

28 Withdrawal Register

29 CAP Register

30 T.R. 30

31 Sanction Copy (Adm)

32 DCB Register

33 Printed Envelop white 11" X 5"

34 Printed Envelop white 9" X 4"

35 Printed Envelop white for Scheme Certificate

36 Printed Window Envelop white 11 " X 5"

37 Cheque/Transfer Out forwarding

38 P.P.O. Register

39 S.P.F. Register .. 40 Pay Register

4 1 Attendence Register

42 OAK Despatch/Receipt Register (100 Folio)

43 Demand Collection Register

44 Hindi Certificate

45 Pendency Register of inquiry u/s 7 A and 14B{blue book)

46 LOG Book

47 Scroll Inward Register

48 Return Proforma (Dafa 41)(100 Pages Pad) n

Page 4 of 5

SI No Description Specification/Make Rate 49 TR Out Proforma (Pension)

50 Service book

51 File Cover { Normal Quality)

52 File Cover (Good Quality)

53 Specimen Signature Form

54 Inoperative Ne Claim (UCO) Proforma

55 Leave Application cum Joining Report

56 Decleration for HBL

57 Note Sheet Page 1 (Pension)

58 Corrigendum (Compliance)

59 Return of Cheque-forwarding (Cash)

60 Cash Book (Ne No. 1/2/10/21/22)

61 Cash Book (Pension)

62 Claim Return Proforma (Ex-Pension)

63 Coverage Proforma

64 Acquitance Roll (TR-28)

65 Inspection Report -E.O

66 Transfer of family pension (Ex-Pension)

67 Transfer of PF

68 Applicability of EPF&MP Act Letter

69 BRS Register (100 Folio)(Pension)

70 Credit Confirmation(Return of Cheque) Proforma

71 J\bsentee Statement

72 Leave Order

73 Life Certificate ot

74 Visiting Card (Two/Three colours)

75 Visitor's Slip

76 TR Out Register (Pension)

77 Any Form single side printing matter A4 size

78 Any Form both side printing matter A4 size

79 Any Form single side printing matter FS size

80 Any Form both side printing matter FS size

•

Page 5 of 5

(iii) LIST OF COMPUTER STATIONERY ITEMS :-SI No Description Specification/Make Rate

1 EZR 10"X12"X1 part (60 GSM) with LOGO.

2 EZR 10"X12"X2 part (60 GSM) with LOGO.

3 EZR 10"X12"X3 part (60 GSM) with LOGO.

4 Blank 10"X12"X1 part (80 GSM) with LOGO.

5 EZR 15"X12"X1 part (60 GSM) with LOGO.

6 EZR 15"X12"X2 part (60 GSM) with LOGO.

7 EZR 15"X12"X3 part (60 GSM) with LOGO.

(iv) LIST OF COMPUTER CONSUMABLE ITEMS :-SI No Description Specification/Make Rate

1 LMP Cartridge (UPI T-6090)

2 LMP Riffil Ribbon (T-6090) Including on site reffil charge

3 LMP Cartridge (UPI T-6312)

4 LMP Riffil Ribbon (T-6312) Including on site reffil charge

5 DMP Cartridge (LQ-1050)(TVS)

6 DMP Riffil Ribbon (LQ-1050)(TVS) Including on site reffil charge

7 DMP Cartridge (Epson FX 2175)

8 DMP Cartridge (PROX 900)

9 Compact Oise (Blank) with plastic pouch

10 Compact Disc (Re writable) with cover

11 Cartridge HP-21

12 Cartridge HP-22

13 Cartridge HP-27

14 Cartridge HP-28 ~

15 Cartridge HP-56

16 Cartridge HP-818 (Black)

17 Cartridge HP-818 (Colour)

18 Cartridge HP-16A

19 Cartridge HP-55A

20 Cartridge HP-88A

21 DAT 160 GB (HP C8011A)

22 Pen Drive 4GB

23 Pen Drive 8 GB

24 Pen Drive 16 GB

25 Panasonic KX FAT 410 SX Toner

26 Computer Keyboard(std 102 key, USB,Logitech)

27 Computer Mouse(optical, USB, Logitech)

(vi) LIST OF OFFICE EQUIPMENT :-SI No Descri tion S ecification/Make Rate

1 Calculator 12 Digit (Citizen/Casio)