1_eis pmsep13 definition role1

8/11/2019 1_EIS PMsep13 Definition Role1

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ENGINEERS IN SOCIETY

PROJECT M N GEMENT

Lecture by:

IR. IDRIS OTHMAN

Dept. of Civil Engineering, UTP


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Topics covered

The world of project management, the

manager, the organization and the

team,planning, budgeting, scheduling,

allocating resources,

monitoring and controlling, evaluatingand terminating,


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References

1. Nicholas, J.M. Project Management for Business and

Engineering: Principles and Practice. 2ndEd. Elsevier, 2004

2. Levy, S.M. Project Management in Construction

Mc Graw-Hill, New York, 4th Ed., 2002

3. Project Management Institute. A Guide to the

Project Management Body of Knowledge,

PMI, 2000

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Topics for todays

lecture

-- Definitions

-- Importance

-- Organization

-- Approaches


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definitions: project

Project: A temporary endeavor undertaken to create

a unique product or service (PMI,* 2000)

or

c.f.Operation: Apermanent or semi-permanent functional

work to create the same product or serviceOVER-AND-OVER again

Simply anything in which you invest time,money and resources in hope of a return.

* Project Management Institute, U.S.A.


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Characteristics of engineering projects

Have specific goals eg build a house, build a car, etcHave a set of different activities to do e.g. in building:

piling, erect formwork, pour concrete, build brick-wall

Have a defined start & finish date (so has a life cycle)Consume resources : e.g. people), money, materials, etc

Temporary and one-time

Often complex and fragmented (many parties involved)

Often large in size and cost,

Has risk and uncertainty

Unique in some way


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Project life cycle

Defining stage

Inception, definition of project, proposal preparation

Planning Stage

Planning, organizing, design

Execution Stage

Construction or manufacturing or production

Pre-construction planning (for civil)

Delivering stage

Handing over /commissioning

Occupation / operation
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definitions: project management

Project Management:

The discipline of organizing and managing resources insuch a way that these resources deliver all the works

required to complete a project within defined scope, time

and cost constraints. (BSI)

The art of directing and coordinating human andmaterial resources through the life of a project by using

modern management techniques to achieve pre-determined goals of scope, cost, time, quality and

participant satisfaction (PMI, 2000) or


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Pre-defined objectives Based on the definitions, the pre-defined

objectives are

to complete the project on time,

to complete the project within budget

to complete the project with the desired quality


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Importance

Why do we need to think about Project Management

Is it a MUST

Is it a REQUIREMENT

Can we do WITHOUT it

(Project Management is a field originated fromConstruction Management- a knowledge developed inCivil Engineering. Since 1969 it has diffused to otherindustry e.g. agriculture, manufacturing, IT, etc).


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PM is a necessity because

The inherent characteristics of engineering projects

(complex, fragmented, large in size, unique, etc)

require a systematic approach in managing the

activities and the resources

Resourcese.g. time, money, materials and

manpower are limited (unlike in ancient times)


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Challenge of PM

Apart from trying to achieve the 3 objectives,the challenge of Project Management is then:

the optimized utilization, integration &

allocation of the resources (inputs) needed to

meet the pre-defined objectives

The resources are:

Time

Money

People

Materials

Energy

space


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Organization

Organization is the creation of a control andcommunication system that allows management toachieve its objectives.

Involves the setting up a structure that defines

hierarchies, roles, authorities, control, interaction &communications mechanisms.

No universal or standard structure for organizationmust suit particular project situation

Though temporary in nature, it must also interactwith permanent external and internal organizations.

Example organization structure (site-civil project )

PM needs good organization to execute his/her duties
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Approaches in project

management

1. Project Initiation Stage

2. Project Planning & Design Stage

3. Project Execution Stage

4. Project Monitoring / Control Systems

5. Project Completion

Five Components

based on the project life cycle


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Thank You