2006-2007Clerical TrainingCensus

Independent School District 728

815 Highway 10

Elk River, MN 55330

How to add a person to Campus

To add a person to Campus

Navigate to: Index, Census, Add Person. In the box, type in the first 3 letters of the person’s last name, tab, and the first 3 letters of the person’s first name. ‘Enter’ or click ‘Search’.

If the person could have a nick name, i.e. Charles/Chuck, search for both names.

How to add a person to Campus, cont.

The person you are looking for may already be on Campus, so look carefully at each of the search results.

If there is a long number after the name it indicates a student, M/F for gender, date of birth follows gender.

Click on a name to see more information, i.e. cell phone, address, etc.

Click the ‘back arrow’ to return to the list of search names.

How to add a person to Campus, cont.

Once you know for sure the person is not on Campus, and that you need to create a new person, click on the last name field again and Enter. Now click on ‘Create New Person’ at the bottom of the screen.

How to add a person to Campus, cont.

Carefully type in all required information and click ‘Save’.

How to add a person to Campus, cont.

Verify that all info is correct.

Send the rest of the

Household/Census info to

Annette via a Registration

form, Census Change form, etc.

How to change a name on Campus using the Identities Tab

To Change a Name on Campus using the Identities Tab

Find the person needing the change.

Navigate to: Index, Census, People.

Click on the ‘Identities’ tab.

How to change a name, cont.

Click ‘New’.

Highlight the area needing

the change.

How to change a name, cont.

Type in the new information.

In the ‘Comments’ box, add a brief note regarding the change. Initial and date the note.

Enter the ‘Effective Date’. If you set an effective date greater than the current date, the new identity will still get marked as the current identity.

Click ‘Save’.

How to change a name, cont.

You will now be able to find the person by searching for either the old or new name.

How to change a home phone number on Campus

To change a home phone number

Find the household needing the change

Navigate to: Index, Census, Households

Click ‘Search’

In the box, type the first three letters of the last name, comma, and the first three letters of the first name.

Enter or click ‘Go’.

To change a home phone number, cont.

In the ‘Comments’ box, type ‘Chgd from the old number, initial, and date’

Highlight the ‘Phone Number’ boxes needing the change, and add the new info

How to change work/cell phone numbers on Campus

To change work or cell phone numbers on Campus

Find the person needing the phone number change

Navigate to Index, Census , People

Click on the ‘Demographics’ tab

How to change work/cell phone numbers,cont.

Find the number needing the change under Personal Contact Information (lower screen)

In the ‘Comments’ box, under Personal Contact Information, type ‘Chgd cell or work from the old number, initial, and date’

Highlight the ‘Phone Number’ boxes needing the change, and add the new info

Click ‘Save’