2008 inis progress-activity report - international … agency continued its co-operative arrangement...

International Atomic Energy Agency

INIS SECRETARIAT

INIS PROGRESS AND ACTIVITY REPORT 2008

Reproduced by the IAEA Vienna, Austria, 2009

The material in this document has been supplied by the authors and has not been edited by the IAEA. The views expressed remain the responsibility of the named authors and do not necessarily reflect those of the government(s) of the designating Member State(s). In particular, neither the IAEA nor any other organisation or body sponsoring this meeting can be held responsible for any material reproduced in this document.

INIS, Activities Report - 2008

INIS AND NUCLEAR KNOWLEDGE MANAGEMENT SECTION International Atomic Energy Agency P.O. Box 100 Wagramer Strasse 5 A-1400 Vienna Austria Telephone +43 1 2600 22882 Fax +43 1 2600 29882 E-mail [email protected] http://www.iaea.org/inisnkmn

2009

iii

CONTENTS

Highlights of INIS Activities 2008 ................................................................................................................................... 4 A. General Statistics ................................................................................................................................................... 9

A.1. Summary ............................................................................................................................................................ 9 A.2. INIS Membership ............................................................................................................................................ 10 A.3. INIS Correspondence Sent to INIS Liaison Officers in 2008 ......................................................................... 11 A.4. Revision of the Reference Series Documents .................................................................................................. 11 A.5. Statistics on Input ............................................................................................................................................ 12

B. INIS Budget for 2008 .......................................................................................................................................... 17 C. INIS Input ............................................................................................................................................................ 17

C.1. Volume of Input (National Literature only) .................................................................................................... 17 C.2. INIS Non-conventional Literature ................................................................................................................... 18 C.3. IAEA Input ...................................................................................................................................................... 18 C.4. Input with FIBRE ............................................................................................................................................ 18

D. Input Processing Support ................................................................................................................................... 19 D.1. Authorities ....................................................................................................................................................... 19 D.1.1. INIS Reference Series - Journal Titles ............................................................................................................ 19 D.1.2. ETDE/INIS Joint Reference Series - Joint Thesaurus ..................................................................................... 19 D.2. Database Quality Assurance ............................................................................................................................ 19 D.2.1. Completeness of Coverage .............................................................................................................................. 19 D.2.2. Timeliness of Input .......................................................................................................................................... 19 D.2.3. Consistency ...................................................................................................................................................... 20 D.2.4. Quality Check of Subject Analysis, Bibliographic Description and Electronic NCL ..................................... 20

E. Output Products and Services ............................................................................................................................ 20 E.1. INIS Database .................................................................................................................................................. 20 E.1.1. INIS Database on the Internet .......................................................................................................................... 20 E.2. INIS Database on CD-ROM ............................................................................................................................ 25 E.2.1. Free Subscriptions ........................................................................................................................................... 26 E.2.2. Paid Subscriptions ........................................................................................................................................... 28 E.3. INIS Web Site and INIS Members’ Area ........................................................................................................ 29 E.4. INIS Atomindex Files via the IAEA FTP Server and on CD-ROM ............................................................... 29 E.5. INIS Non-Conventional Literature .................................................................................................................. 33 E.5.1. Statistics ........................................................................................................................................................... 33 E.5.2. Ad-hoc orders .................................................................................................................................................. 33 E.5.3. Yearly subscriptions to INIS NCL on CD-ROM ............................................................................................. 34

F. Digital preservation ............................................................................................................................................. 34 G. Promotion, Information and Other Services .................................................................................................... 35

G.1. Promotion and Information .............................................................................................................................. 35 G.2. Supporting Promotion in INIS Member States ................................................................................................ 35 G.3. Production of Promotional Materials ............................................................................................................... 35 G.4. Activities during 52nd IAEA General Conference ......................................................................................... 35 G.5. INIS Electronic Information Exchange ........................................................................................................... 36

H. Partnerships ......................................................................................................................................................... 36 H.1. OSTI ................................................................................................................................................................ 36 H.2. OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members through IAEA ................... 36

I. Capacity Building: Technical Cooperation and Training ............................................................................... 40 I.1. IAEA Technical Co-operation Projects: .......................................................................................................... 40

J. INIS IT Services .................................................................................................................................................. 40


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Highlights of INIS Activities 2008 INIS continues to play an important role in nuclear information management and preservation, and remains the single source of nuclear information for many Member States. In 2008, Mozambique and Zimbabwe joined INIS, bringing the total number of INIS members to 143 (120 countries and 23 international organizations). INIS Database With the successful completion of volume 39 of the INIS Bibliographic Database, a total of 123,536 records were added in 2008. This represents an increase of 4.2% compared to the last year's total of 117,440. It is the best annual result ever achieved in the history of INIS. This has been achieved with a hard work of INIS team and in close collaboration with Member States. The total number of records in the INIS Database has surpassed the number of three million references. INIS NCL Collection In 2008 online access was provided to 27,227 full text NCL documents available through the INIS Database. Full-texts of 12,346 NCL documents were processed and added to the INIS NCL collection. A total of 49 NCL CDs were produced and distributed to designated Document Delivery Centres in INIS Member States. At the end of 2008 the INIS electronic NCL collection on CD-ROM reached 441 CDs. There were 2 new subscriptions making a total of 79 subscriptions (72 free and 7 paid). Within the Document Delivery Service, a total of 356 documents were provided to users out of which 138 were already available in electronic form, and 218 documents were scanned from microfiches. INIS Database on the Internet Continued efforts were devoted to expanding access for universities. During 2008 INIS provided additional 31 universities with access to the Database, which represents more than 8% increase over 2007. At the end of 2008 we reached a total of 387 universities in 66 Member States and provided them with complementary access to the INIS Database on internet. In addition, 36 Universities were contacted to finalize the license formality and the registration process. The total number of subscriptions was 548 (533 free and 15 paid). The total number of authorized IP users was 1,958,504 (1,986,809 at end-March 2009), and there were a total of 3,723 (3,735 at end-March 2009) individual registrations, with 308 (277 + 10 demo/trial + 21 for WNU participants) new ones including registrations for free trails, training events, free and paid subscriptions. By end-March 2009, 327 (289 + 17 demo/trial + 21 for WNU participants) new individual registrations have been issued. The INIS Secretariat provided, upon request, usage statistics to ILOs and subscribers in INIS Member States Among the highlights of 2008 was that the INIS Secretariat opened the access to over 50,000 NCL documents. Additional enhancement to the INIS database included new feature to identify different links to full text/web resources; Document Delivery Form; and the Arabic user interface was launched. The INIS Secretariat conducted the study of the INIS Database contents usage and presented the results at the 34th Consultative Meeting of the ILOs.

On 3rd April 2009 access to INIS database has been opened to all Internet users around the world. Free, open and unrestricted access was made available from the INIS Homepage (www.iaea.org/inisnkm), or directly from http://inisdb.iaea.org.


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This provided easy access to reliable nuclear information on the peaceful uses of nuclear science and technology, including nonconventional literature, and made nuclear knowledge readily available worldwide.

INIS Database on CD-ROM The INIS Database continued to be made available on a monthly basis to subscribers. The product consisted of a set of 12 archival CD-ROMs covering the period 1970–2008, and one current CD-ROM. At the end of 2008 we had a total of 292 subscriptions (239 free and 53 paid). The monthly updates were made available on the FTP server for both free and paid subscribers. The INIS Secretariat concluded the service order with the new company, and therefore ensured the smooth continuation of the product in 2009. Additionally, the 12 archival CD-ROM’s were replaced with two DVD’s, and were made available to all subscribers early 2009. This enhancement has been one of major requirement of our subscribers, and the INIS Secretariat received many positive feedbacks from the ILO’s. The Secretariat identified lapsed subscribers to INIS Database on the Internet and to CD-ROM, and communicated this information to the ILOs asking for possible follow up. Partnerships Office of Scientific and Technical Information (OSTI), USA Based on the ILO’s recommendation on the need to facilitate access to nuclear information prior to the establishment of the System, the INIS Secretariat worked with the national INIS Centre of the USA at OSTI for the development and maintenance of a search Interface/Viewer for the Nuclear Science Abstracts (NSA) of the Energy Citations Database (ECD). The NSA Viewer allows the user to search records from the NSA Database without having to search through the full ECD. It contains over 829,000 items from the NSA printed volumes. Over 172,000 of these have digitized abstracts, and over 500 have had full-text scanned electronically. These numbers will evolve over time, depending on resources. A link to this Viewer is available through the INIS Database on internet. In 2008, joint activities in the area of digital preservation between INIS and OSTI greatly progressed. After review by the US authorities, public access was provided to over 30,000 US NCL reports digitized by INIS. The full digital collection of INIS NCL documents for which no access restrictions exist, is now also available through the ETDE Database. OECD/NEA Databank The Agency continued its co-operative arrangement with the OECD/NEA Data Bank, and many IAEA Member States that are not OECD continued to benefit from these services. During 2008, 931 packages were sent to the IAEA member countries, and 123 codes received from the IAEA member countries were dispatched, 7 new computer packages were received from IAEA member countries. Capacity Building through Technical Cooperation In close co-operation with the IAEA Technical Co-operation Department, the year 2008 had seen a further increase in the support provided to INIS Member States in establishing and/or reactivating national INIS Centres.

The implementation of five TC projects in the following Member States continued: Egypt, Uzbekistan; Niger, Burkina Faso, and Kenya. The INIS Secretariat received eight new TC project concepts for establishing/enhancing national INIS Centres. This is the first time INIS receives such a high number of project requests. Seven requests were from Member States in Africa. INIS was introduced as a component within the AFRA regional project “Human Resources Development and Nuclear Knowledge Management” 2009-2013.


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In close cooperation with the national INIS centre of Egypt, the INIS Secretariat organized the “National INIS Seminar in Cairo, Egypt”. The objective of this seminar was to commemorate the completion of the national TC project "Upgrading the National Information and Documentation Centre of the Egyptian Atomic Energy Authority“, and to further disseminate information about the services available through the National Nuclear Information Centre of Egypt. Seventy participants from 18 national institutions, universities and organizations attended the event. During 2008, 15 staff members from national INIS centres received on the job training in different aspects of INIS operation and nuclear information processing, input preparation, usage of INIS products, promotion and outreach. Additional training requests were evaluated and submitted for implementation. It is expected that they will take place in 2009. In a spirit of co-operation between INIS Members, fellows from national INIS centres received training in some well-established INIS Centres, such as Belarus, Brazil, Romania and the Syrian Arab Republic. This was in addition to expert assistance mission from the national INIS centre of Sweden. Additionally, meetings were organized with TC scientific visitors at IAEA Headquarters, who were provided with information about INIS and its products and services, including presentations and meetings to discuss members’ needs. Marketing and Outreach During 2008, the INIS Secretariat undertook numerous promotional and outreach activities and produced promotional materials in support of these activities. The INIS Secretariat continued to assist the ILOs in their promotional activities, providing them with promotional materials to be used during such events. Requests from eleven ILOs were fulfilled. Promotional materials were provided to several in-house conferences and meetings, external meetings, and seminars. Four articles were prepared and published in the IAEA Bulletin and in international journals. One article about INIS was published in the Nuclear News” Journal. The INIS Joint Marketing Plan was developed and presented at the 34th Consultative Meeting of the ILOs.

During the IAEA 52nd General Conference the INIS & NKM Section arranged to be present. Displays and promotional materials were made available throughout this five day long event. The INIS information resources were demonstrated to interested visitors. INIS & NKM Web Site and INIS Member’s Area Both sites continued to be regularly maintained and updated. New public INIS, NKM and Library websites were developed using a Web Content Management System and they are expected to be deployed soon. Topical Sets of INIS Information Resources The INIS Secretariat disseminated several subject-oriented/topical demo CDs containing INIS records and NCL full texts. These CDs were made available to participants at in-house meetings and conferences, as well as provided to the ILOs upon request, and habe proven to be popular among meetings and conferences. Development and Innovation Computer-Assisted Indexing System (CAI)

In 2008, Bulgaria, China, Germany, ETDE, Finland, Japan, Malaysia and Vietnam used the CAI batch processing mode to process 13,424 records. Since 2005, the number of records processed by CAI batch has increased to 37,004.


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At the request of the INIS Liaison Officers, a remote access feature to CAI was set up and implemented in June 2007 and is available at the CAI website (https://cai.iaea.org). This external access to CAI is provided by using a secure connection that guarantees the encryption of sensitive data transmitted over the internet. This feature was tested during 2007 and 2008 by Argentina, Brazil, China, the Czech Republic, ETDE, France, Germany, India, Japan, Switzerland, Uruguay and Uzbekistan. Since May 2008, remote access to CAI is being provided to all Member States as a regular service of the INIS Secretariat.

Metadata Extraction Tool (MET) A new tool, being developed and tested in the Secretariat, is the Metadata Extraction Tool (MET). The objective of introduction of this tool is to automate INIS record creation from electronic documents in PDF format. This tool allows the capture of text from original full text PDF, the reformatting of content according to INIS input rules described in the Bibliographic Description Manual, the verification against INIS Authorities, the production of bibliographic files in TTF, as a first approach, and then the export of bibliographic files and PDFs to the INIS production system. Five staff members were working on MET since January 2008. 1569 records were produced and entered into the Database using MET. The tool has allowed for significant handling improvements and the facilitation of data capture. A basic set of validation rules has been implemented and a final check by FIBRE and the production system has been completed. Multilingual Thesaurus During 2007 and 2008 all participating Member States (China, France, Germany, the Russian Federation, Spain and the Syrian Arab Republic) have translated the additions and changes to the vocabulary of controlled terminology and delivered translation lists to INIS, which have been uploaded to the Multilingual Thesaurus.

In May 2008 new revisions of the Multilingual Thesaurus have been produced for:

monolingual versions of the thesaurus including the full thesaurus hierarchy multilingual dictionaries without thesaurus hierarchy interactive Multilingual Thesaurus with navigation capabilities including the full thesaurus hierarchy.

These new revisions, together with the interactive Multilingual Thesaurus, are now available for INIS Member States on the Members Area of the INIS website (www.iaea.org/inisnkm). All these documents are based on the Joint Thesaurus of the ETDE/INIS Joint Reference Series No. 1 (Rev. 2.1), April 2008.

Digital Preservation - Cooperation with Member States The most significant project of the past four years has been conversion of the INIS collection of ‘grey’, non-conventional literature (NCL) from microfiche to digital media. To date, about 60 percent of this microfiche collection has been digitized. Searchable full-text documents in PDF were uploaded to the INIS online database, respecting the public access authorization of INIS Members. In 2008, 29 countries’ NCL collections have been converted from microfiche to digital medium. Digitized country sets are available online from the INIS Database and were provided as a separate set to Member States as well. It is expected to finish this major project within the next two years. As a result of the close cooperation between INIS and the US National Centre, several thousands of US NCL reports have been digitized by the Secretariat, then reviewed by OSTI and given authorization for open access to the full text of over 30,000 reports through the INIS Online Database. Further documents are being made publicly accessible as they become digitally available and efforts to digitize all reports continue.

Some of the noteworthy digitization projects successfully completed in 2008 include all back volumes, up to volume 39, of the English and French language versions of the ‘IAEA Bulletin’; all IAEA General Conference documents dating back to 1957; all the documents of the Board of Governors of the past 50 years; all ‘IUREP’ publications available at the IAEA on World Uranium Resources; 11 volumes of the series ‘Directory of Nuclear Reactors’ in close cooperation with the IAEA Library and Archives. Also, several digital preservation projects are in progress at the IAEA (eg. INDC, INFCirc) and Member States,


8

particularly in Latin America and the Caribbean Region (e.g. Uruguay, Mexico, Cuba, Chile, Colombia). Furthermore, a document has been published in October 2008, providing information about the digital preservation processes carried out by the INIS Database Production and Imaging Group. This document includes technical processes, standards used, hardware, software, processes related to scanning, quality control, workflow, Optical Character Recognition (OCR), verification, preservation, storage, and other connected issues. It is available in the INIS Member Area (INIS Information Letter No. 253) and will be included in the Handbook on Nuclear Knowledge Management (under the responsibility of NKM Unit). Meetings The 34th Consultative Meeting of INIS Liaison Officers was conducted from 3 to 5 November 2008 in Vienna, Austria. Addtionally, an Introductory Session was organized on the second of November which was addressed mainly to the new comers.Report on Status and Recommendations of the Liaison Officers Meeting is available on the INIS website under the Member’s area.


9

INIS Progress and Activity Report 2008

A. General Statistics A.1. Summary Membership 2007 2008

Official Participants (Member States + International Organisations)

141 (118+23)

143 (120+23)

Centres Submitting Input (Member States + International Organisations)

82

(73+9)

82

(75+7)

Voluntary Contributions

Number of records processed by the INIS Secretariat 55,845 62,988

Voluntary contributions from Member states 118 1,841

Form of Input (number of Centres submitting input)

E-mail 79 85

FTP 19 19

Diskettes 5 4

LAN 7 7

CD-ROM 3 2

Worksheets 1 1

CD-ROM (NCL full-text) 11 9

Input and Processing Figures Volume 38 Volume 39

Records published 117,447 123,536

Non-conventional literature: records published 30,018 27,230

Output Figures

Centres receiving INIS Atomindex files output on CD-ROM 15 15

Paid Subscriptions to NCL documents on CD-ROM 7 7

Free subscriptions to NCL documents on CD-ROM (in accordance with INIS Technical Note 134)

70 72

PDFs of NCL Full Text available to public from the INIS Database on Internet

170,000 220,644

INIS centres with free site license for access to the INIS Database on Internet (including the IAEA)

121 122

Authorized users for access to INIS Database on Internet under free subscriptions1

89,630 91,360

Paid subscriptions to INIS Database on Internet 13 15

Authorized users for access to INIS Database on Internet under paid subscriptions

2,436 2,886

Universities provided with complimentary access 365 387

Authorized users for access to INIS Database on Internet under complimentary access for Universities/Academic Institutes

1,628,199 1,867,948

Subscriptions to INIS Database on Internet for Permanent Missions to the IAEA (Free)

24 24

1 The staff of the four INIS Members located at the Vienna International Centre (VIC) is not included, as they access the Database without registration.


10

INIS on CD-ROM

Paid subscriptions (current) 68 53

Free subscriptions 114 111

Meetings

11th Joint INIS/ETDE Technical Committee Meeting 2007 (number of INIS Members represented)

22

34th Consultative Meeting of INIS Liaison Officers 2008(number of INIS Members represented)

72

A.2. INIS Membership

Year States/Int’l Org

INIS Members

1969 23 + 2 Argentina, Australia, Austria, Belarus, Canada, CSSR, Denmark, France, Hungary, India, Israel,

Japan, Korea Rep. of, Mexico, Norway, Pakistan, Russian Federation, South Africa, Sweden, UK, Ukraine, USA, Vietnam, FAO, IAEA

1970 38 + 12 Belgium, Brazil, Bulgaria, Egypt, Finland, Germany, Italy, Netherlands, New Zealand, Philippines,

Poland, Portugal, Romania, Thailand, Yugoslavia, CERN, EC, ICRP, ISO, OAU, OECD-NEA, UNSCEAR, WEC, WHO

1971 39 + 12 Switzerland 1972 44 + 12 Bangladesh, Chile, Peru, Spain, Turkey 1973 44 + 13 JINR 1974 47 + 13 DDR. Indonesia, Iran 1975 48 + 13 Iraq 1976 51 + 13 Algeria, Ghana, Ireland 1977 53 + 13 Cameroon, Venezuela 1978 62 + 13 Democratic Rep. Congo, Ecuador, Kuwait, Madagascar, Malaysia, Mali, Qatar, Sri Lanka, Zambia 1979 64 + 13 Colombia, D.P.R. Korea 1980 66 + 13 Cuba, Greece 1981 69 + 14 Libya, Paraguay, Syria + IIASA 1982 69 + 14 — 1983 72 + 14 Saudi Arabia, Nigeria, Guatemala 1984 73 + 14 China 1985 74 + 14 Uruguay 1986 74 + 14 — 1987 75 + 14 Panama 1988 78 + 15 Costa Rica, Morocco, Jordan + UNIDO 1989 79 + 15 Mongolia 1990 79 + 15 DDR ceased, Sudan joined 1991 80 + 16 Albania + AAEA 1992 81 + 17 Bolivia + ICSTI, WMO 1993 86 + 17 Nicaragua, Slovenia, Slovakia, Kenya, Ethiopia 1994 88 + 17 Croatia, Lebanon and Lithuania joined, D.P.R.Korea withdrew 1995 94 + 17 Armenia, Kazakhstan, Uzbekistan, Myanmar, Estonia, Tunisia 1996 99 + 17 The former Yugoslav Republic of Macedonia, Republic of Cyprus, Singapore, Yemen, Uganda 1997 101 + 17 Latvia, Republic of Moldova 1998 103 + 19 Senegal, United Arab Emirates, CTBTO, WONUC 1999 103 + 19 — 2000 103 + 19 — 2001 103 + 19 — 2002 108 + 19 Republic of Tajikistan, El Salvador, Niger, Azerbaijan, Georgia 2003 110+ 19 United Rep. of Tanzania, Mauritius 2004 111 + 19 Botswana 2005 114 + 22 Haiti, Kyrgyz Republic, Burkina Faso + MERRCAC, WNA, WNU 2006 117 + 23 Central African Republic, Namibia and Luxembourg, + ABACC 2007 118 + 23 Seychelles 2008 120 + 23 Mozambique, Zimbabwe

2009 (Aug) 122 + 24 Côte d'Ivoire, Sierra Leone + SESAME


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A.3. INIS Correspondence Sent to INIS Liaison Officers in 2008 No. Date INIS Technical Notes 188 2008-01-22 2007 INIS Products Usage Statistics

189 2008-04-16 INIS National Centres to Conduct Studies of User Needs

190 2008-11-17 Update of the List of Journals Regularly Scanned & Key Journals for 2009

INIS Information Letters

248 2008-02-07 INIS WinFIBRE Version 3.0.5 with updated Authority Files, January 2008

249 2008-02-08 INIS List of Journals Regularly Scanned and Key Journals for 2008

250 2008-02-11 INIS Production Statistics 2007

251 2008-03-07 Farewell Letter by Mr. R. Workman, INIS and NKM Section, to ILOs

252 2008-04-23 34th Consultative Meeting of INIS Liaison Officers

253 2008-10-03 Overview of INIS Digital Preservation Practices

254 2008-10-24 Closing of Volume 39

255 2008-12-05 INIS Atomindex in New XML Output Format

256 2008-12-12 End of 2008 Production Year and the ‘three millionth’ record in INIS Database

A.4. Revision of the Reference Series Documents The IAEA’s listing of the INIS Reference Series, both in print and on their INIS Web site, only show current manuals, i.e. outdated or superseded manuals have been removed.

Series No Date Subject

IAEA-INIS-11 (Rev.34) Feb 2008 (electronic) INIS: Authority List for Journal Titles

IAEA-INIS-11 (Rev.33) Mar 2007 (electronic & print) INIS: Authority List for Journal Titles

IAEA-INIS-11 (Rev.33) Supplements 2007 quarterly INIS: Authority List for Journal Titles

IAEA-ETDE/INIS-1 Supplements monthly Joint ETDE/INIS Thesaurus - Supplements

IAEA-ETDE/INIS-1 (Rev. 2.1) April 2008 Joint ETDE/INIS Thesaurus


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A.5. Statistics on Input

US24%

NL19%

GB13%

DE 4%

JP4%

RU4%

UA2%

PL2%

FR3%

XA3%

CN3%

KR3%

BR3%

IN1%

XN1%

CA1%

SK1%

others9%

Figure 1: Input to the INIS Database by Country of Origin, Vol. 39 (2008) - Total No. of Records 123,536

XA54%

US5%

DE 4%

JP4%

FR4%

RU4%

CA1%

BR3%

CN3%

KR3%

others10%IN

1%UA2%

PL2%

Figure 2: Input to the INIS Database by Country of Input, Vol. 39 (2008) - Total No. of Records 123,536


13

0

1000

2000

3000

4000

5000

6000

7000

8000

US DE JP FR RU BR KR CN PL UA IN CA SK UZ EG AT GB TJ HU XN

2006 2007 2008

Figure 3a: Input to the INIS Database by Country of Input, Vol. 37 (2006)- 39 (2008)

0

20000

40000

60000

80000

100000

120000

140000

2000 2001 2002 2003 2004 2005 2006 2007 2008

National input Voluntary Members Voluntary IAEA

Figure 3b: Input to the INIS Database National vs. Voluntary, Vol. 31 (2000) - 3 (2008)


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Figure 4: Input to the INIS Database, Conventional and Non-conventional Literature, Vol. 15(1984)–39 (2008)

123 536

117 447

122 412

116 635

106 886

87 837

71 276

69 391

65 719

61 233

67 857

80 756

80 516

78 986

77 084

76 560

88 956

91 927

95 579

86 249

106 717

100 442

90 369

86 448

73 318

27 230

30 019

27 941

30 270

26 390

26 527

27 903

27 272

24 569

27 054

21 479

26 086

26 972

27 175

26 601

24 482

26 936

28 723

26 032

24 666

29 479

26 807

26 526

19 801

14 948

0 30 000 60 000 90 000 120 000 150 000

V. 39 (2008)

V. 38 (2007)

V. 37 (2006)

V. 36 (2005)

V. 35 (2004)

V. 34 (2003)

V. 33 (2002)

V. 32 (2001)

V. 31 (2000)

V. 30 (1999)

V. 29 (1998)

V. 28 (1997)

V. 27 (1996)

V. 26 (1995)

V. 25 (1994)

V. 24 (1993)

V. 23 (1992)

V. 22 (1991)

V. 21 (1990)

V. 20 (1989)

V. 19 (1988)

V. 18 (1987)

V. 17 (1986)

V. 16 (1985)

V. 15 (1984)

TOTAL NUMBER OF RECORDS NON-CONVENTIONAL LITERATURE


15

journals, 88557

films, 3miscellaneous,

16800

books, 7085computer medium, 661

patents, 0

reports, 10430

books films miscellaneous journals patents reports computer medium

Figure 5: Input to the INIS Database by Literature Type, Vol. 39 (2008) - Total No. of Records 123,536

2008

Chemistry7%

Nuclear Power & Safety6%

Elementary Particle Physics

8%

Engineering & Instrumentation

8%Nuclear Materials

17%

Nuclear Physics13%

Atomic, Molecular and Condensed Matter

Physics9%

Life Sciences17%

Nuclear Fuel Cycle & Radioactive Waste

3%

Fusion Research and Technology

4%

Environmental & Earth Sciences

3%

Safeguards0%

Isotopes1%

Non-Nuclear Energy1%

Economic, Legal & Social

3%

Figure 6: Input to the INIS Database by Subject Area, Vol. 39 (2008) - Total No. of Records 123,536 Nuclear Power & Safety (S21, S22); Elementary Particle Physics (S72); Engineering & Instrumentation (S42, S43, S46, S47); Nuclear Materials (S36); Nuclear Physics (S71, S73); Atomic, Molecular & Condensed Matter Physics (S74, S75); Life & Sciences (S60-S63); Safeguards (S98); Isotopes (S07); Non-Nuclear Energy (S01-S04, S08-S10, S13-S17, S20, S24-S25, S30); Economic, Legal & Social (S29, S99); Environmental & Earth Sciences (S54, S58); Fusion Research & Technology (S70); Nuclear Fuel Cycle & Radioactive Waste (S11, S12); Chemistry (S37, S38)


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* 1988 records were entered with publication year 1969 – 1990

Figure 7: Input to the INIS Database in 2008 by Year of Publication, Vol. 39 (2008) - Total No. of Records 123,536

Figure 8: INIS Database Timeliness - Year of Publication in Each Announcement Year, Vol. 24 (1993) - 39 (2008)

30601

65398

11291

4605

2354

1608

1352

986

572

505

423

298

333

349

233

286

186

168

1988

0 10 000 20 000 30 000 40 000 50 000 60 000 70 000

2008

2007

2006

2005

2004

2003

2002

2001

2000

1999

1998

1997

1996

1995

1994

1993

1992

1991

*1990


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B. INIS Budget for 2008 The regular budget, in real terms, reflected a decrease of 9.4% in comparison to 2007 and additional 1.1% decrease in 2009 compared with 2008. This substantial decrease was compensated mainly through a recruitment freeze and through some internal resource redistribution, particularly from the IAEA Library.

C. INIS Input C.1. Volume of Input (National Literature only) The total number of records announced in the INIS Database volume 39 (2008) was 123,536. A total of 82 Members sent national input for volume 39 (2008). INIS Liaison Officers from 56 countries/international organizations were contacted in 2008 and encouraged to increase their input contribution. As a result of this activity, 11 countries raised the level of their input. Unfortunately, the following Members provided no national input for the calendar years 2006-2008:

Table 1: No National/Internal Input in 2006-2008

Member States International Organisations

2006 2007 2008 2006 2007 2008

Albania Albania Albania AAEA AAEA AAEA Algeria Algeria Algeria ABACC* ABACC* ABACC* Bolivia Bangladesh Bolivia CERN CERN CTBTO Botswana Bolivia Botswana FAO CTBTO EC Burkina Faso Botswana Cameroon ICRP EC FAO Cameroon Burkina Faso Central African Republic* ICSTI FAO ICRP Central African Republic* Cameroon Congo IIASA ICRP ICSTI Congo Central African Republic* Cyprus MERRAC IIASA IIASA Cyprus Congo El Salvador OAU MERRAC OAU El Salvador Cyprus Estonia OECD OAU OPEC Ethiopia Ecuador Ethiopia OPEC OPEC UNIDO Georgia El Salvador Georgia UNIDO WEC WEC Guatemala Estonia Greece WEC WMO WHO Haiti Ethiopia Guatemala WMO WNA* WMO Iraq Georgia Haiti WNA* WNU* WNA* Ireland Greece Iraq WNU* WONUC WNU* Kuwait Guatemala Jordan WONUC WONUC Kyrgyzstan Haiti Kuwait Libya Iraq Kyrgyzstan Madagascar Jordan Lebanon Mali Kuwait Lithuania Mauritius Kyrgyzstan Luxembourg** Moldova Latvia Macedonia Mongolia Lebanon Madagascar Morocco Libya Mali Myanmar Luxembourg** Mauritius Namibia* Madagascar Moldova Nicaragua Mauritius Mongolia Niger Moldova Morocco Nigeria Mongolia Mozambique*** Panama Morocco Namibia* Portugal Namibia* Nicaragua Qatar Nicaragua Panama Senegal Niger Portugal South Africa Panama Senegal Venezuela Paraguay Seychelles** Uganda Senegal Singapore United Arab Emirates Seychelles** South Africa


18

South Africa Sri Lanka Sri Lanka Thailand Venezuela Uganda Viet Nam United Arab Emirates Uganda Venezuela United Arab Emirates Zambia Yemen Zambia

* Joined INIS in 2006 ** Joined INIS in 2007 *** Joined INIS in 2008

C.2. INIS Non-conventional Literature In 2008, 27,227 non-conventional records were added to the INIS Database. Full-text of approx. 45%, ie. 12,346 was submitted to INIS for integration into the electronic NCL Database. A total of 49 NCL CDs were produced and distributed to designated Document Delivery Centres in INIS Member States. Over 80 % of the full-text documents were submitted in electronic form, primarily in PDF. Digitization of the INIS NCL microfiche collection which started in 2004 progresses with an annual rate of approx. 1 million pages. To date, over 8.2 million pages have been digitized. Completion of this huge project is expected within the next 2 years. C.3. IAEA Input During 2008, the INIS Secretariat prepared 4,520 items of input from publications of the IAEA and other UN organisations, representing 3.7 % of the total annual input. The Secretariat also prepared 62,988 items of input from electronic records as voluntary contribution. In total 67,508 records were prepared, representing 54,6 % of the total annual INIS input. C.4. Input with FIBRE The 2008 release of WinFIBRE with updated authority files was sent to registered users on CD-ROM (including selected ETDE users), together with the INIS Information Letter No. 248, dated 2008-02-07. A copy of the software and all authorities has also been placed on the INIS FTP server as a single 'winfibre.zip' compressed file. To access the directory, the following URL can be copied to the address bar of the Web browser: ftp://inisout:[email protected]/fibre/windows/WinFIBRE30/. The size of the file is about 3.5 MB. This 32-bit application runs satisfactorily on the Windows XP and has been used on Vista platform without problems. As for updating the authority files only, a file named ‘inis_bct.dat’ (in zip form) is placed on the ftp-server and updated every two weeks. The location is: ftp://inisout:[email protected]/fibre/.


19

D. Input Processing Support D.1. Authorities D.1.1. INIS Reference Series - Journal Titles The INIS Journal Authority records were updated according to the information received from Liaison Officers. ‘INIS List of Journals Regularly Scanned and Key Journals for 2008’ was produced and sent to all INIS Centres in February 2008 as an attachment to INIS Information Letter No. 249. The list and the information letter are available from the INIS Members area on the INIS Web site. The 34th Revision of IAEA-INIS-11: Authority List for Journal Titles containing 13,538 titles was published in February 2008. The list consists of six parts, i.e. Part I: Key Journals by Country or International Organization Name; Part II: Alphabetical List of Key Journals; Part III: Regularly Scanned Journals by Country or International Organization Name; Part IV: Alphabetical List of Regularly Scanned Journals; Part V: Journal Titles by Country or International Organization Name; Part VI: Alphabetical List of Journal Titles, plus Appendix A: Statistics. All of these lists are also available as individual pdf files from the INIS Members area on the INIS Web site. D.1.2. ETDE/INIS Joint Reference Series - Joint Thesaurus During the years 2007 and 2008, all participating Member States (China, France, Germany, the Russian Federation, Spain and the Syrian Arab Republic) have translated the additions and changes to the vocabulary of controlled terminology and delivered translation lists to INIS, which have been uploaded to the Multilingual Thesaurus.

In May 2008 new revisions of the Multilingual Thesaurus have been produced for:

monolingual versions of the thesaurus including the full thesaurus hierarchy multilingual dictionaries without thesaurus hierarchy interactive Multilingual Thesaurus with navigation capabilities including the full thesaurus hierarchy.

These new revisions and the interactive Multilingual Thesaurus are now available for INIS Member States in the Members Area of the INIS website (http://www.iaea.org/inisnkm). All these documents are based on the Joint Thesaurus of the ETDE/INIS Joint Reference Series No. 1 (Rev. 2.1), April 2008.

D.2. Database Quality Assurance In order to assure the high quality of the common database, the INIS Secretariat, acting on behalf of its Members, carefully considers the major quality aspects of input with regard to completeness of coverage; timeliness; consistency; bibliographic description, and subject analysis, as well as verification of NCL full-text submitted to INIS. D.2.1. Completeness of Coverage

The gap in the coverage of core journals from IOPP, Elsevier and AIP, identified for the period starting with 1999, is now fully covered, and the acquisition and processing of records for current issues has now become routine.

A new contract with Springer-Verlag GmbH & Co. KG (including Kluwer Academic Publishers) is in place and the backlog processing of these journals has been started.

D.2.2. Timeliness of Input


20

The following table gives an overview of the average time lag2 (in months) for the total database input in the past five volumes by type of literature.

Table 2: Average Time Lag in Months for Database Input, 2003–2008

Type of record Vol. 34 (2003) Vol. 35 (2004) Vol. 36 (2005) Vol. 37 (2006) Vol. 38 (2007) Vol. 39 (2008) Journal 19 (*) 19 (*) 13 12 12 17 (*) Book 25 17 38 (**) 22 31 30 Report 20 37 (**) 45 (**) 60 (**) 78 (**) 45 (**) Miscellaneous 16 15 16 28 44 (**) 26 (**)

All records3 19 21 19 19 24 21

(*) Backlog recovery from core journals (**) Knowledge preservation project (France, IAEA, Library)

D.2.3. Consistency The INIS Secretariat continues to perform automated checks of the indexing consistency of Members’ input to identify records that require manual verification. In 2008, the indexing of 50,414 such records was reviewed and, when necessary, corrected by the subject specialists of the INIS Content Management Group. D.2.4. Quality Check of Subject Analysis, Bibliographic Description and Electronic NCL In 2008, the INIS Unit continued to provide assistance to those Centres who encountered difficulty in the preparation and submission of input records, as well as with the preparation of the associated full-text. Support to staff in National Input Centres for NCL related issues is provided via the new email address: [email protected].

To ensure consistent, high level image quality as well as the interoperability and accessibility of digitized nuclear information resources and their long-term preservation for future generations, the INIS Secretariat has adopted general principles based on leading institutions’ guidelines and best practices and on its own wide-ranging experience. A document providing information about the digital preservation processes carried out by the INIS Database Production and Imaging Group. It includes technical processes, standards used, hardware, software, processes related to scanning, quality control, workflow, Optical Character Recognition (OCR), verification, preservation, storage, and other connected issues. This document is available from the Members’ Area: http://www.iaea.org/inisnkm/marea/restricted/restrictedpdf/2008/infoletter253_attachment.pdf). The Spanish translation will be provided by the ILO of Argentina.

E. Output Products and Services E.1. INIS Database E.1.1. INIS Database on the Internet Efforts continued to be made by the staff members at the INIS Secretariat to encourage ILOs and potential universities to benefit from the complimentary access to the INIS Database. As a result, at the end of 2008, a total of 387 Universities in 66 Member States were provided with access. In addition, 36 universities were contacted to finalize the license formality and the registration process. At the end of March 2009, a total of 393 Universities from 66 countries were provided with access to the INIS DB on Internet.

2 Time lag = date of inclusion in the database – publication date (in months). 3 Includes 99% of total input.


21

At the end of 2008, the total number of subscribers was 548 (514 in 2007) out of 123 Members. The total number of authorised IP users was 1,958,504 (1,716,851 in 2007), and there were 3,723 (3,446 in 2007) individual registrations. Staff members of the VIC organizations have free access to the Database without a need for registration. During the course of 2008, there were 10 temporary free registrations issued for conferences and training events. In addition, 21 WNU participants have been provided with free registrations for access to the INIS DB on Internet. The INIS Secretariat provided, upon request, usage statistics to ILOs and subscribers. At the end of March 2009, the total number of subscribers was 554 (539 free and 15 paid) out of 123 Members.. The total number of authorised IP users was 1,986,809, with 3,735 individual registrations. Free access continued to be offered to the staff of the Permanent Missions of Member States to the IAEA. At the end of 2008, a total of 33 registrations were provided to 24 Permanent Missions. The INIS Secretariat conducted the study of the INIS Database contents usage and presented the results at the 34th Consultative Meeting of the ILOs..


22

Table 3: INIS Database on the Internet: Free and Paid Subscriptions (as of end - 2008)

INIS Member Paid

Subscriptions INIS centre

licensed? INIS Member

Paid Subscriptions

INIS centrelicensed?

Albania Norway 1 site yes Algeria yes Pakistan yes Argentina 1 site yes Panama Armenia yes Paraguay yes Australia 3 site yes Peru yes Austria yes Philippines yes Azerbaijan yes Poland yes Bangladesh yes Portugal yes Belarus yes Qatar yes Belgium yes Republic of Moldova yes Bolivia Romania yes Botswana yes Russia yes Brazil yes Saudi Arabia yes Bulgaria yes Senegal yes Burkina Faso yes Serbia yes Cameroon Seychelles Canada 1 site yes Singapore yes Central African Rep Slovakia yes Chile yes Slovenia yes China yes South Africa yes Colombia yes Spain yes Costa Rica yes Sri Lanka yes Croatia yes Sudan yes Cuba yes Sweden 1 site yes Cyprus yes Switzerland yes Czech Republic 1 site yes Syrian Arab Rep yes Democratic Rep Congo yes Tajikistan, Rep. of yes Denmark yes Thailand yes Ecuador yes The FYR Macedonia yes Egypt yes Tunisia yes El Salvador Turkey yes Estonia yes Uganda Ethiopia yes Ukraine yes Finland 1 site yes United Arab Emirates yes France 1 site yes United Kingdom 1 single, 1 site yes Georgia yes United Rep. of Tanzania yes Germany yes United States of America yes Ghana yes Uruguay yes Greece yes Uzbekistan yes Guatemala yes Venezuela yes Haiti Vietnam yes Hungary yes Yemen yes India yes Zambia yes Indonesia yes Zimbabwe Iran yes Totals in 3 single, 102 centres Iraq Member States 12 site licensed Ireland yes AAEA (Tunisia) yes Israel yes ABACC (Brazil) Italy yes CERN (Switzerland) yes Japan 1 site, 1 single yes CTBTO (Austria) n/a "yes" Jordan EC (Luxembourg) yes Kazakhstan yes FAO (Italy) yes Kenya yes IAEA (Austria) n/a "yes" Korea, Republic of 1 single yes ICRP (UK) yes Kuwait yes ICTP (Italia) yes Kyrgyzstan yes ICSTI (Russia) yes Latvia yes IIASA (Austria) yes Lebanon yes ISO (Switzerland) Libyan Arab Jamahiriya yes JINR (Russia) yes Lithuania yes MERRCAC (Egypt) yes Luxembourg OAU (Ethiopia)


23

INIS Member Paid

Subscriptions INIS centre

licensed? INIS Member

Paid Subscriptions

INIS centrelicensed?

Madagascar OECD/NEA (France) yes Malaysia yes UN (New York) n/a “yes” Mali yes UNIDO (Austria) n/a "yes" Mauritius UNSCEAR (Austria) n/a "yes" Mexico yes WEC (Austria) Mongolia yes WHO (Switzerland) yes Morocco yes WMO (Switzerland) yes Mozambique WNA (UK) yes Myanmar WNU (UK) yes Namibia WONUC (France) Netherlands yes Totals in international 0 single, 20 centres New Zealand yes organizations 0 site licensed Nicaragua yes Niger yes TOTALS IN 15 122 centres Nigeria yes INIS MEMBERS subscriptions licensed NOTES: 1. The INIS Members at the VIC (CTBTO, IAEA, UNIDO, UNSCEAR) are counted as "licensed". 2. The TOTAL number of Authorized IP users: over 1,958,504.. 3. The TOTAL number of individual registrations - 3,723 n/a = not applicable


24

Table 4: INIS Database on the Internet: Usage statistics, 1 January - 31 December 2008

INIS Member Total

number of requests

INIS Member Total number of requests

Algeria 99 Mali 11 Argentina 4922 Mexico 589 Australia 1644 MERRCAC 311 Austria 921 Morocco 45 Belgium 311 Netherlands 77 Brazil 29001 New Zealand 89 Bulgaria 568 Nicaragua 2 Burkina Faso 81 Niger 102 Canada 10699 Norway 610 Chile 392 NEA 107 China 327 Pakistan 134 Colombia 368 Paraguay 40 CTBTO 30 Permanent Missions 60 Costa Rica 523 Peru 665 Croatia 117 Poland 199 Cuba 188 Portugal 8 Czech Rep. 3086 Qatar 70 Denmark 103 Romania 904 Egypt 3319 Russian Federation 1374 Estonia 18 Saudi Arabia 804 EC 5 Serbia and Montenegro 6353 CERN 89 Singapore 1 Finland 2986 Slovak Republic 253 France 10385 Slovenia 426 Georgia 14 South Africa 1195 Germany 498 Spain 300 Ghana 353 Sudan 1957 Greece 35 Sweden 1398 Hungary 55 Switzerland 423 India 2058 Syrian Arab Rep. 710 Indonesia 559 Thailand 3 IAEA External * 1576 TFYR Macedonia 7 ICTP 218 Tunisia 282 ICRP 225 Turkey 1882 IIASA 4 Ukraine 443 Iran, Islamic Rep. of 89 United Kingdom 1644 Ireland 52 UN 5 Israel 275 UR Tanzania 50 Italy 58 USA 4865 Japan 6351 Uruguay 148 JINR 3799 Uzbekistan 10 Kazakhstan 15 Venezuela 8 Korea, Rep. of 192 Viet Nam 34 Latvia 87 Yemen 372 Lebanon 56 External Users 116886 Libyan Arab Jamahiriya 169 Internal Users 34788 Lithuania 38 Malaysia 24 Total Users 151674


25

Table 5 : INIS Database on Internet: Complimentary Access for Universities and Academic Institutes (as of end-2008)

INIS Member

Requests processed

Requestsfulfilled

INIS Member Requests processed

Requestsfulfilled

1 Argentina 16 16 39 Morocco 10 4 2 Armenia 1 40 Netherlands 18 5 3 Australia 14 14 41 New Zealand 1 1 4 Austria 16 7 42 Paraguay 1 1 5 Azerbaijan 2 1 43 Peru 2 6 Belarus 2 1 44 Philippines 2 2 7 Belgium 7 5 45 Poland 19 14 8 Bulgaria 6 5 46 Portugal 1 1 9 Canada 23 21 47 Qatar 1 1

10 Chile 1 1 48 Romania 9 6 11 China 5 3 49 Russia 14 9 12 Colombia 7 1 50 Saudi Arabia 5 13 Croatia 12 9 51 Serbia 2 2 14 Cuba 1 1 52 Slovakia 2 3 15 Czech Republic 3 3 53 Slovenia 10 7 16 Ecuador 3 3 54 South Africa 4 3 17 Egypt 15 6 55 Spain 1 1 18 El Salvador 1 56 Sri Lanka 1 1 19 Estonia 3 3 57 Sudan 7 1 20 Finland 1 1 58 Sweden 4 3 21 France 15 7 59 Switzerland 3 3 22 Germany 17 14 60 Syrian Arab Rep 8 3 23 Ghana 4 2 61 Tajikistan, Rep. of 2 24 Greece 3 2 62 Thailand 6 3 25 Hungary 7 4 63 The FYR Macedonia 7 5 26 India 12 10 64 Turkey 59 28 27 Indonesia 14 2 65 Ukraine 4 3 28 Iran 25 3 66 United Arab Emirates 1 29 Ireland 6 6 67 United Kingdom 7 7 30 Israel 7 5 68 United Rep. of Tanzania 1 1 31 Italy 14 6 69 USA 36 30 32 Japan 63 59 70 Uruguay 4 2 33 Kazakhstan 5 1 71 Uzbekistan 4 3 34 Kenya 1 72 Venezuela 1 1 35 Lebanon 2 2 73 Vietnam 1 1 36 Lithuania 3 3 74 Zambia 2 37 Mauritius 2 2 Totals in

38 Mexico 8 3

Member States 607 38

7

E.2. INIS Database on CD-ROM The INIS Database continued to be made available on a monthly basis to subscribers. At the time of writing, the product consists of a set of 11 archival CD-ROMs covering the period 1970-2008, and one current CD-ROM. The monthly updates were made available on the FTP server for both free and paid subscribers. The INIS Secretariat concluded the contract/service order with the new company and ensured the smooth continuation of the product in 2009. Additionally, the 12 archival CD-ROM’s were replaced with two DVD’s, and were made available to all subscribers in early 2009. The INIS Secretariat received many positive feedbacks from the ILOs.

At the end of 2008 INIS had a total of 292 subscriptions (239 free and 53 paid).


26

Lapsed subscribers: The INIS Secretariat identified lapsed subscribers, for the past 10 years, for both, INIS DB on the Internet and on CD-ROM, and communicated detailed information on those lapsed subscribers to the ILOs for possible follow-up at their end. E.2.1. Free Subscriptions At the end of 2008, 100 Member States and 9 International Organizations received two free subscriptions each, and 19 IAEA staff members received one copy of the INIS Database on CD-ROM. Additionally, 2 other external recipients receive one free copy through special arrangement. The INIS Secretariat issued 28 ERL Authorization Sheets for free subscribers to the INIS Database on CD-ROM.

Table 6: 2008 Statistics on the Usage of the INIS Database on CD-ROM and NCL

Country Name / International Organization

No. of search requests

No. of connections

Number of operational SDI

queries

Number of NCL full text supplied

Australia * 0 0 0 11

Austria * N/U N/U N/U N/U

Bangladesh * 200 20 - -

Belarus * 143 143 29 136

Brazil * - 2537 - 310

Bulgaria * 17 0 0 53

Canada * N/A N/A N/A N/A

Colombia 250 300 0 0

Cote d’Ivoire * - - - -

Croatia * 197 - 79 137

Denmark N/U N/U N/U N/U

Egypt * 2500 5000 504

Estonia - - - -

Finland * - - - -

France * - 8304 4 N/A

Germany - - - N/A

Ghana * 59 - 0 40

Hungary - 42 - +2

India * 2200 3000 6 600

Italy 8 10 10 11

Japan * 5429 2741 N/A N/A

Korea, Republic of N/A N/A N/A- N/A

Luxembourg 0 0 0 0

Malaysia * N/A N/A N/A N/A

Mexico 76 76 642 26

Namibia * 0 0 0 0

NEA N/A N/A N/A N/A

Nigeria * N/A N/A N/U N/U

Norway * 0 0 0 10

Pakistan * 235 340 180 285

Poland * 16 30 1 15

Romania * 166 37 7 213

Slovakia * N/A N/A 0 N/A

Sudan * 35 50 - 230

Sweden 0 - - 15

Switzerland * 0 0 0 0

Syria * 746 11097 - 459

Tajikistan * 326 28 41 630


27

Country Name / International Organization

No. of search requests

No. of connections

Number of operational SDI

queries

Number of NCL full text supplied

Tunisia * N/A N/A N/A N/A

Turkey * N/A N/A N/A N/A

USA * 0 0 0 +40

Uzbekistan * 550 - - 115

Vietnam 32 N/A 13 141

Zimbabwe * - - - -

* NOTES:

Bold figures are estimates provided by the INIS Liaison Officer N/A represents non-availability of statistics while the services were provided to the users N/U represents country did not use the product - Represents no figure provided * Figures do not include searches carried out by end users but represents the use of the INIS Centre only. ** Provided only on paper + Provided only electronically

AUSTRALIA: • CD-ROMS hardly ever used. All users mainly use web-version.

• INIS Database on the Web Training AUSTRIA: • INIS DB on CD-ROM not in use at AIT. • There was no request for INIS NCL • IAEA web-server is used by AIT. BANGLADESH • Gave a seminar and three discussion meetings re promotion of INIS at different institutes of BAEC.

Interested in receiving NCL on CD Rom BELARUS: • Training of students of the International A. Sakharov Environmental University.

Promotional tour to the Centre of Radiation Medicine and Human Ecology. BRAZIL: • The document delivery service supplied 3326 INIS database Conventional and Non Conventional full texts. BULGARIA: • Promoted INIS products during the conferences and by advertising in professional journals CANADA: • Files downloaded from IAEA FTP Site.

WEBSPIRS used as user interface. REGEN used to generate SDIs from the Atomic Index files-very important service to users. Publicize availability of the INIS DB. Provide information and documents to requesters.

COTE D’IVOIRE: Not a Member of INIS in 2008. CROATIA: INIS promotional materials during conferences and meetings. EGYPT: Most users prefer using INIS DB on CD. Internet connection not always available on network. FINLAND: Not an NCL Document Delivery Center, the INIS Database is accessed through the web. FRANCE: • Number of connections is for CEA-Saclay centre only. Usage of the INIS DB on CD in other centres is not

included (confidential). Downloading of Atomindex files is done to supply the catalogue of the Library with the worldwide nuclear

grey literature references. • No statistics kept by Document Supply Service concerning the source where the documents come from. • 524 NCL docs supplied to clients but INIS share is underdetermined. No info available for other CEA

Centres. GHANA: • Searches exclude those conducted by users. • Had two seminar presentations on the usage of INIS Database as part of Orientation Programme of the

graduate School of Nuclear & Allied . INDIA: • INIS DB was widely used by the scientists and engineers of BARC and other DAE Units. Promotion of INIS

DB carried out by Demo-cum-Training Programmes. JAPAN: • The number of full text (INIS NCL) is not available, since INIS NCL is not distinguished from

other full text in the statistics. MALAYSIA: • DB connected via intranet/local networking, more than 300 users/researchers were connected to the network. • NCL was placed in a shared folder and the users downloaded from the local network- no stats available. NAMIBIA: Currently no operational office for INIS. NIGERIA: Not able to provide services due to infrastructural and technical challenges. In the process of deploying a

national INIS information management system. NORWAY: Link to INIS DB on web at the IFE Library web site. Online search in the INIS DB. PAKISTAN: • INIS DB on CD easily accessible and very effective.

Internet services not very reliable, therefore difficult to open free access to DB. INIS Secretariat is required to provide more full text documents on CD-ROM. INIS literature/brochures provided to the user to introduce the importance and valuable services of the INIS

Secretariat. POLAND: Data for INIS DB on CD relates only to INIS National Centre. Stats not available for other Centres. ROMANIA: • For the SDI users 703 documents were supplied. • INIS processing services for French INIS Centre (26 items)

• INIS Demo training for national users (15 h) • Free access during conferences and symposium


28

SLOVAKIA: • Search requests from the INIS DB on CD in the Slovak centre are not registered. • HW and SW in the INIS Slovak National Centre was updated in 2008. SUDAN: • Dissemination of Promotional materials • Training of users on how to search the INIS DB from the internet. SWITZERLAND: • INIS Database on the web is used for search requests. • Only table of attribution of INIS record numbers is downloaded periodically. • Contacts with the scientific community relevant to INIS-related publications was intensified in 2008. SYRIA: • Using the ERL server software with WebSPIRS interface on the local network has increased the usage of DB

on CD. TAJIKISTAN: • Since the speed of internet is very low in our organization, we mainly use CD-ROMs. • People coming to our center mostly use floppy discs or flash to take the information. People from different

sectors (medicine, industry, agriculture, research, etc) are using in their activities the sources of ionizing radiation come to our center for obtaining information in the field of nuclear energy use in peaceful purposes.

• We conducted a number of workshops in Tajik State National University dealing with radioactive sources. TUNISIA: Heavy usage reported but no statistics kept. TURKEY: • No information about the Centre’s usage statistics. • Encouraged universities to use the INIS DB on the web. USA: • For the INIS NCL, additional download of full texts available online are made from US products. Also we

continue to download the full text documents more often from the INIS DB online. • Highlighted INIS digitization efforts among US DOE Scientific and Technical Information managers and

research librarians at various meetings throughout the year. UZBEKISTAN: Informed INIS users and distributed thematic CDs to respective nuclear organisations in Uzbekistan.

Two people participated in the conferences and gave oral presentations. INIS promotional materials were distributed among conference participants.

ZIMBABWE: Become a INIS member at the end of 2008, therefore no statistics available.

E.2.2. Paid Subscriptions At the end of 2008 there were 53 current paid subscriptions from 16 INIS Member States. The INIS Secretariat has issued 2 ERL Authorization Sheets for paid subscribers to the INIS Database on CD-ROM.

Table 7: Subscription Options

Option Number of

countries Price

Option 1 9 basic 30 + 15% 1 + more than 15% 0 + 25% 1 + 30% 10 n/a*

Subtotal: 51

Option 2 1 basic 1 + 15% 5 + 20% 1 + 30%

Subtotal: 8

Option 3 41 basic

No option** 2 ---

TOTAL: 101

* Information about prices is not available. ** Two international organizations replied indicating that no sale is expected.

Notes:

Option 1: The ILOs decided to take responsibility for the distribution and sale of the product within their countries. Option 2: The ILOs decided to delegate the responsibility for the distribution and sale of the product to a designated agent. Option 3: The ILOs decided to delegate the responsibility for the distribution and sale of the product to the INIS Secretariat.


29

Table 8: Paid subscriptions to the INIS Database on CD-ROM December 2008

Countries/Organizations Number of subscriptions

Belgium 1 Canada 1 Czech Republic 6 Finland 1 France 6 Hungary 1 India 6 Japan 9 Pakistan 3 Russian Federation 7 Slovak Republic 2 Spain 1 Sweden 2 Switzerland 1 Ukraine 1 United Kingdom 5

Total 53

E.3. INIS Web Site and INIS Members’ Area The INIS Website and the INIS Members’ Area were maintained and regularly updated. Important updates included the following:

Documents, presentations and information related to the 34th ILO Meeting Announcements highlighting INIS achievements and milestones Issues of the Nuclear Information and Knowledge newsletter Information Letters and Technical Notes published in the INIS Members Area Continued updates of the ILO’s and the AILO’s contact information.

The INIS Secretariat sends e-mail notification of any updates of the INIS Members’ Area to ILOs.

E.4. INIS Atomindex Files via the IAEA FTP Server and on CD-ROM

The INIS Secretariat has been preparing to replace the current exchange format, ISO 2709(1973), used to distribute the INIS Atomindex with a new XML based output format. Although the current format, which was developed in the late 1960s, adequately addressed the technological needs of its time, it no longer satisfies the requirements of modern technology. Benefits from this upgrade include unlimited record length, increased readability, support of hierarchical relations and full integration with the web.

To ensure a smooth transition to the new XML based output format, tests have been carried out in conjunction with previously identified National INIS Centres and appropriate improvements have been made to the final format accordingly.

Full implementation of the XML output format has taken place in January 2009 starting with Vol. 40/01. Hence, weekly updates of the INIS Atomindex have been provided to users in two format, the ISO 2709 as well as the XML format. It is planned to discontinue the ISO 2709 format at the end of 2009. In parallel, the entire Atomindex (back volumes) in the new XML format can be made available to INIS Members upon request.

The INIS Secretariat continued the in-house production of the INIS Output on CD-ROM distributed every


30

two weeks. During 2008, 15 INIS Liaison Officers were receiving this product.

Table 9: INIS Atomindex on CD-ROM Distribution, 2002–2008

Year No. Members

2002 17 Brazil, Canada, China, Czech Republic, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco, Mongolia, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia

2003 16 Brazil, China, Czech Republic, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco, Mongolia, Pakistan, Russia, Sweden, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia



2006 15 Brazil, China, Ecuador, France, India, Israel, Japan, Korea Rep. of, Morocco, Mongolia, Pakistan, Qatar, Russia, Syrian Arab Rep., The Former Yugoslav Rep. of Macedonia




31

Table 10 (Part 1): External Members' Statistics on Usage of INIS Atomindex, 2008

External INIS Members [and Host]

Downloading frequency

Time span hosted or batch processing

Connect hours

References displayed online

References printed or downloaded

SDI Executions

NCL Full Text supplied

1 2 3 4 5 6 7 8

Brazil bi-weekly - - - 434707 12912 310

Canada bi-weekly N/A N/A N/A N/A 90-95 N/A

Croatia bi-weekly - 39 471 420 79 137

France bi-weekly - - - - -

Germany bi-weekly 1970 to present 40.3 3732 1391 626 N/A

India - 1970 to present N/A N/A N/A 70 600

Korea, Republic of bi-weekly 1990 to present

N/A N/A N/A 3715 N/A


32

Mexico bi-weekly 1970 to present 16 - - 24 26

Poland monthly 1970 to present 32 - 105 1 15

Romania see Notes bi-monthly 1972 to present 300h 3500 1400 50 213

USA see Notes Weekly

1970 to present on SRC and Dialog, 1974 to present on ETDEWEB

N/A - - - 40

NOTES: N/A statistics not available while the services were provided to the users.

N/U represents country did not use the product - represents no figure provided

USA: • The following are customer transactions for the Database containing INIS information. One can Assume apportion of these totals would be retrieving INIS records. SRC -154, 648, ETDEWEB: 510,301. The ETDEWEB totals reflect access by all eligible countries not just the US. 2008 Dialog statistics showed 2,887 D. units of access for all eligible countries.

For the INIS NCL, additional download of full texts available online are made from US products. Also we continue to download the full text documents more often from the INIS DB online.


33

Table 10 (Part 2): From Germany: Online Usage Statistics for the INIS Database on STN International in 2008

Country Connect Hours

SDI* Offline Prints

Online Display

s

Australia 0,01 0 0 1

Belgium 0,80 0 0 4

Brazil 0,03 0 0 0

Canada 0,44 0 0 23

Denmark 0,02 0 0 0

Finland 0,28 0 0 1

France 12,40 42 0 1564

Germany 11,06 484 1391 904

Italy 0,04 0 0 0

Japan 3,14 0 0 295

Netherlands 9,17 0 0 124

Norway 0,51 50 0 0

Spain 0,11 0 0 0

Sweden 0,24 0 0 6

Switzerland 0,09 0 0 0

United Kingdom 1,96 50 0 810

INIS Total 466 626 1391 3732

* Number of SDI profiles in 2008: profiles x 12 …24 depending on updates Number of SDI prints included

E.5. INIS Non-Conventional Literature E.5.1. Statistics (Total, available from INIS, processed, in electronic form, mf digitized, subscriptions, etc)

Table 11: Non-Conventional Literature in INIS

All Volume 39 (2008)

NCL 913,343 27,227 NCL available from INIS (microfiche and/or electronic) 669,859 12,346 NCL full-text available from INIS Online DB (PDF format) 252,173 10,083

E.5.2. Ad-hoc orders

External distribution

Table 12: INIS NCL Ad-hoc Orders - External Distribution

Year 2000 2001 2002 2003 2004 2005 2006 2007 2008

Reports supplied 492 513 568 874 669 420 508 501 356


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In-house distribution

IAEA staff can access all NCL electronic documents directly from the INIS NCL Server and through the INIS Database on the Internet.

E.5.3. Yearly subscriptions to INIS NCL on CD-ROM

Table 13: INIS NCL on CD-ROM - Subscriptions 1998 - 2008

Orders 2000 2001 2002 2003 2004 2005 2006 2007 2008

Free 44 49 53 56 57 60 60 70 72

Paid 7 8 8 8 7 7 7 7 7

INIS continued to provide the Physics Library of Vienna with one cost free set of NCL on CD-ROM.

F. Digital preservation The most significant project of the past four years has been converting the INIS collection of ‘grey’, non-conventional literature (NCL) from microfiche to digital media. To date, about 60 percent of this microfiche collection has been digitized, and searchable full-text documents in PDF were uploaded to the INIS online database, respecting the public access authorization of INIS Members. In 2008, 29 countries’ NCL collections have been converted from microfiche to digital medium: Algeria, Belgium, Brazil, Bulgaria, Chile, Colombia, Costa Rica, Cuba, Czech Republic, Ecuador, Egypt, Finland, Guatemala, Indonesia, Japan (part 1), Malaysia, Mexico, Netherlands, Peru, Poland, Portugal, Romania, Sweden, Syrian Arab Republic, Turkey, Uruguay, Uzbekistan, Venezuela, and Viet Nam. Digitized country sets are available online from the INIS Database and were provided as a separate set to Member States, as well. It is expected to finish this major project within the next two years. Another remarkable achievement is the result of the close cooperation between INIS and the US National Centre. After the digitization of several thousands of US NCL reports by the Secretariat, the US Department of Energy Office of Scientific and Technical Information (OSTI), reviewed its collection and authorized open access to the full text of over 30,000 reports through the INIS Online Database. Further documents are being made publicly accessible as they become digitally available and efforts to digitize all reports continue. In addition to applying OCR to text in Latin and Cyrillic characters, satisfactory results in OCR of Chinese (Simplified), Japanese and Korean were also achieved. As a result, the collections of China and Korea have already been re-processed and close collaboration with the National INIS Centre of Japan is underway. Furthermore, tests are being carried out to identify suitable OCR software for Arabic, Armenian, Hebrew and Thai. Some of the noteworthy digitization projects successfully completed in 2008 include: All back volumes up to vol. 39 of the English and French language versions of the ‘IAEA Bulletin’. An archive of fully searchable issues powered by INIS bibliographic metadata is available online at www.iaea.org/bulletin. Digitization of the Spanish language edition will be completed over the next year before the other language versions are undertaken. All IAEA General Conference documents dating back to 1957 as well as all the documents of the Board of Governors of the past 50 years. These are available online at the IAEA GovAtom website.


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All ‘IUREP’ publications available at the IAEA on World Uranium Resources. This collection dates back to the early 1980’s and covers individual orientation phase mission reports, national favourability studies, etc. 11 volumes of the series ‘Directory of Nuclear Reactors’, including several drawings, were digitized in close cooperation with the IAEA Library and Archives. Digitization of Member States’ technical reports. This major project, also done in collaboration with the IAEA Library and supported by the new Metadata Extracting Tool (MET) and CAI, is expected to take from 5 to 10 years, depending on available resources. In collaboration with the National INIS Centres, several digital preservation projects are ongoing (e.g. Mexico, Serbia, Uruguay, INDC and INFCirc documents at the IAEA) or are being established, particularly in Latin America and the Caribbean Region (e.g. Cuba, Chile, Colombia). The ultimate goal is complete integration of the NCL into the INIS Database and provision of online access to the full-texts.

G. Promotion, Information and Other Services G.1. Promotion and Information During 2008, the INIS Secretariat undertook numerous promotional and outreach activities and produced promotional materials in support of these activities. The following main activities were undertaken:

Supporting promotional activities of INIS Liaison Officers within their own countries Producing and disseminating printed and electronic promotional materials Dissemination of INIS topical CDs which include subsets of the INIS Database and NCL Producing and disseminating an INIS and NKM newsletter to promote INIS activities Highlighting INIS activities in articles published in the IAEA and Nuclear Energy Department

websites Continually improving the INIS & NKM Section website Participating in the exhibition during the 52nd IAEA General Conference Promoting INIS during in-house IAEA Meetings.

One article about INIS was published in the Nuclear News” Journal. G.2. Supporting Promotion in INIS Member States The INIS Secretariat continued its activities to assist ILOs in their promotion of INIS within their countries and organisations. Requests for promotional material from ILOs in eleven Member States were handled. These included: Algeria, Japan, Jordan, Pakistan, Paraguay, South Africa, Turkey and Yemen.

G.3. Production of Promotional Materials Promotional materials were provided during in-house conferences and meetings and external meetings and seminars. G.4. Activities during 52nd IAEA General Conference The INIS and NKM Section participated in an exhibition, as part of the Department of Nuclear Energy’s contribution to the 52nd General Conference Exhibition. At the stand, printed information materials and a selection of the most recent topical CDs from the INIS Database were made available to the delegates. The


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INIS Online Database was demonstrated to interested visitors. G.5. INIS Electronic Information Exchange The INIS Secretariat continues to make available the latest updates of the INIS Atomindex and all software related to INIS activities from the IAEA FTP Server. Updates to the INIS Atomindex are loaded on a weekly basis, with a biweekly compilation of the last two issues. To access the root directory, the following URL can be copied to the address bar of the Web browser: ftp://inisout:[email protected]/. INIS Liaison Officers who have requested to be notified are sent an e-mail to alert them of the availability of each new file. INIS Liaison Officers can also transfer their input files directly to their subdirectory in the INIS input directory on the FTP server. The following URL of the root directory can be copied to the address bar of the Web browser: ftp://inisinp:[email protected]/. While doing that, they also send an e-mail notification to the INIS Input Box ([email protected]). INIS Liaison Officers can contact the INIS NCL specialists via the new e-mail address [email protected] on issues concerning creation, submission and quality of NCL.

H. Partnerships H.1. OSTI Based on the ILO’s recommendation on the need to facilitate access to nuclear information prior to the establishment of the System, the INIS Secretariat worked with the national INIS Centre of the USA at OSTI for the development and maintenance of a search Interface/Viewer for the Nuclear Science Abstracts (NSA) of the Energy Citations Database (ECD). The NSA Viewer allows the user to search records from the NSA Database without having to search through the full ECD. It contains over 829,000 items from the NSA printed volumes. Over 172,000 of these have digitized abstracts, and over 500 have had full-text scanned electronically. These numbers will evolve over time, depending on resources. A link to this Viewer is available through the INIS Database on internet.

As a result of the close cooperation between INIS and the US National Centre, several thousands of US NCL reports have been digitized by the Secretariat, then reviewed by OSTI and given authorization for open access to the full text of over 30,000 reports through the INIS Online Database. Further documents are being made publicly accessible as they become digitally available and efforts to digitize all reports continue.

H.2. OECD/NEA Data Bank’s Computer Program Service to Non-OECD Members through

IAEA

1 Introduction

As part of the co-operative arrangement between IAEA and OECD/NEA, the NEA provides its computer programs to IAEA Member States that are not Members of OECD. The liaison function between OECD/NEA, IAEA and Member States is vested in the INIS Secretariat.

The agreement takes the following forms: assisting new organisations to participate in the Computer Program Service; publicising OECD/NEA benchmarks, conferences and seminars to these and other organisations; nominating their scientists to attend and channelling the participation forms to OECD/NEA. Based at Issy-les-Moulineaux (France), the Computer Program Service serves scientific users authorised by Member States and belongs to about 900 organisations: national laboratories, universities, and safety


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authorities. NEA Data Bank services are financed by contributions from the Data Bank’s Member States, and no direct service charge is made to users. In general 10 - 20 % of the total activity can be attributed to non-OECD countries.

2 Acquisition of New Programs

Seven new or updated computer packages out of a total of 79 were received from non-OECD Members in the year 2008. In 2007 about 205 of the new packages came from the non-OECD member countries, in 2008 the contribution of non-OECD member countries was about 10%. The contributing countries are shown in Table 14, and the evolution in time on Figure 9.

Table 14. Non-OECD Members contributing Computer Programs in 2008

Contributor (non-OECD Member)

Number of programs

Poland 1 Slovenia 2 IAEA 4 Total 7

3 Distribution

Overall, 931 packages out of a total of 5,917 were distributed to 26 non-OECD Member States and the IAEA. A large increase was observed, compared to 2007 figures when 360 packages were distributed to the non-OECD member countries out of a total of 3,801. Table 15 shows the number of programs sent to each non-OECD Member State that submitted requests in 2008. They were distributed only after having received authorisation from the originating countries.

Table 15: Computer Programs dispatched to non-OECD Members in 2008

Requester (non-OECD Member)

Number of programs

Algeria 5 Argentina 128 Brazil 155 Bulgaria 47 Chile 2 Chinese Taipei 1 Costa Rica 1 Estonia 1 India 33 Indonesia 3 Iran 2 Israel 6 Lithuania 2 Morocco 4


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Nigeria 2 Pakistan 1 Peru 1 Poland 103 P.R. of China 85 Romania 35 Russian Federation 143 Serbia-Montenegro 1 Slovenia 10 South Africa 14 Syria 1 Ukraine 40 IAEA 105 Total 931

The number of programs distributed originating in non-OECD members during 2008 was 123. Table 16 shows the details. Figure 10 shows the evolution over time of program distribution.

Table 16: Computer Programs originating in

non-OECD Members distributed in 2008

Originator (non-OECD Member)

Number of Programs

Algeria 1 Argentina 1 Cuba 1 Ex East Germany 1 Israel 4 Pakistan 1 Rumania 2 Russian Federation 39 Serbia-Montenegro 2 Slovenia 21 South Africa 1 IAEA 49 Total 123


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Figure 9: Evolution in time of program acquisition

Figure 10: Evolution in time of program distribution


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I. Capacity Building: Technical Cooperation and Training I.1. IAEA Technical Co-operation Projects: In close cooperation with the IAEA Technical Cooperation Department, the year 2008 saw a further increase in the support provided to INIS Member States in establishing and/or reactivating national INIS Centres.

Four new national projects continued to be implemented for Burkina Faso, Egypt, Kenya, Niger, and Uzbekistan.

Table 17: IAEA Technical Co-operation Projects National Project Project No. Title Status Burkina Faso BKF0004 Establishment of the National Nuclear

Information Centre ongoing

Kenya KEN0009 Establishing an International Nuclear Information System Centre

Ongoing

Niger NER0005 Establishment of the INIS (International Nuclear Information System) Centre in Nigeria

Ongoing

Uzbekistan UZB0003 Upgrading the National INIS Centre of Uzbekistan

Ongoing

Egypt EGY/0/017 Upgrading the National Information and Ongoing

Documentation Centre of the Egyptian Atomic Energy Authority

The INIS Secretariat received eight new TC project concepts for establishing/enhancing national INIS Centres. This is the first time INIS receives such a high number of project requests. Seven of those requests came from Member States in Africa. INIS was introduced as a component within the AFRA regional project “Human Resources Development and Nuclear Knowledge Management” 2009-2013. During 2008, a total of 15 staff members from national INIS centres received on the job training in different aspects of INIS operation and nuclear information processing, input preparation, usage of INIS products, promotion and outreach. Additional training requests were evaluated and submitted for implementation. It is expected that they will to take place in 2009. Meetings were organized with TC scientific visitors at IAEA Headquarters, who provided with information about INIS and its products and services. This included giving presentations and holding meetings to discuss members’ needs. In a spirit of co-operation between INIS Members, fellows from national INIS centres received training in some well-established INIS Centres, such as Belarus, Brazil, Romania and the Syrian Arab Republic. This in addition to expert assistance mission from the national INIS centre of Sweden. The National INIS Seminar in Egypt Within the framework of the implementation of TC project "Upgrading the National Information and Documentation Centre of the Egyptian Atomic Energy Authority“, the Egyptian Atomic Energy Authority (EAEA) in Cairo hosted the National INIS Seminar on 6 March 2008. The Seminar also marked the completion of the national IAEA Technical Cooperation Project. This event offered the opportunity to introduce the International Nuclear Information System (INIS), its products and services, to the Egyptian nuclear, scientific and academic communities. Seventy participants from 18 national institutions, universities and organizations attended the event.

J. INIS IT Services


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The Systems Development and Support Group has provided support to all production systems and ensured the continued operation of INIS & NKM. Consolidation, modernization and enhancement of all systems is an ongoing process. Among others:

INIS Online Database (http://inisdb.iaea.org/) Enhancements of the INIS online database have been done during 2008. The INIS Database on the Internet became more reliable, user friendly and its performance was improved. Thousands of full-text journal articles can be accessed directly from the database via digital object identifier (DOI). Preparatory work for opening the INIS Database to the general public was also done.

INIS Data Processing System The current INIS Data Processing System (IDPS) was successfully migrated to new hardware platform. A project to migrate the software platform to the Agency standard technology has been initiated.

Computer-Assisted Indexing System (CAI)

In response to the recommendations of the INIS Liaison Officers at the 33rd Consultative Meeting a remote access feature to CAI has been set up and implemented. The external access to CAI is provided by using a secure connection that guarantees the encryption of sensible data transmitted over the internet. The remote access to CAI is now open for Member States as a regular service of the INIS Secretariat. Frequent users are now Argentina, Brazil, Czech Republic, Japan, Mexico, Switzerland and Uruguay. For Member States interested in using CAI online from remote the INIS Secretariat will issue a UID per country (e.g. MemSt-FR) and we need to have one contact person nominated by the ILO, with whom we can sort out all initial technical and administrative problems. Input files should be sent to the INIS Secretariat in FIBRE format with full bibliographic description, but without indexing (tag 800 empty). The INIS Secretariat will load these files to CAI online and the subject specialists in the Member States can index this file online from remote with CAI. After completion the file will be exported directly to our production system, or if requested, sent back to the Member State for further reviewing.

Metadata Extraction Tool (MET)

MET Version 2.0 has been developed and implemented in August 2008. It is in use for all bibliographic records creation within the INIS Secretariat. Specifications have been worked out for:

MET version 3.0: functionality improvements (for INIS internal applications) MET version 3.1: XML compliance MET version 4.0: remote usage for and/or distribution to Member States

At present (September 2009) version 3.0 is under development and is expected to be completed by the end of this year. Version 3.1 is planned for 2010, if resources are available. The development of Version 4.0 is foreseen for 2011 or later, so that MET for Member States will not be available before 2012.

CAT – Conference Authority Tool

INIS has initiated a project to improve coverage of conference literature. The software is currently under development to merge the “Meetings on Atomic Energy” database and the IAEA Library catalogue with the conference data extracted from the INIS database with the following functionality: Identify and verify duplicates Specify and adjust master entry for each conference Identify missing conferences in the INIS database


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Monitor input preparation of conferences from Member States

WinFIBRE

The new release has been produced to address some bugs and changes in the checking rules.

Atomindex in XML format The final version of the XML DTD has been developed and subsequent modifications in IDPS have been made to produce the Atomindex in the agreed XML format.

INIS Input from commercial publishers INIS Secretariat purchases bibliographic records from commercial publishers and includes them in the INIS Atomindex and related products. These records require pre-processing to become compliant with INIS rules.