2.012.02

IMPLEMENT ORGANIZATIONAL SKILLS

UTILIZE PROJECT MANAGEMENT SKILLS

MULTI-STAGE TOURNAMENTS• When establishing playing schedules, tournament organizers must

consider many factors, such as the type of tournament. This is because in some types, several games are played simultaneously in different locations over a long period.

• A multistage tournament is a format in which teams compete at different levels or stages. When a team wins, it moves forward to play another game against another opponent. If a team loses, it is ELIMINATED AND NO LONGER PLAYS. The stages of play continue until a champion is determined. For example, high school teams compete in their conference and the winner of the conference advances to the next level of competition which more than likely will be the state level of competition.

• A heat is a round of a competition, such as swim meets.

ROUND ROBIN TOURNAMENTS

• A tournament, as in a competitive game or sport, in which each player plays against every other player. Losing against a competitor does not result in elimination. Play continues until each participant has played all participants. The winner is determined by who won the most games.

PRODUCTION SCHEDULES

• Production schedules are timetables that establish when each activity will be performed. Before an event can take place, a variety of activities need to be completed to prepare the site or facility.

• For example, lighting or additional phone lines might need to be installed, or concession stands might need to be stocked.

• Event organizers plan for when each activity should occur and prepare the schedule to make sure the facility is ready for the event to begin. Setting a time for a rehearsal might be part of the production schedule.

CHANGE• Change is something that occurs constantly and usually

without warning. When developing a project plan, a business should always provide for change because it is inevitable that something will change.

• For example, a customer may add a new requirement or need a larger quantity. Being prepared to deal with any changes that may take place during the course of the project will help to make the project successful. Businesses don't provide for publicity unless the project is unique and of interest to the public.

PROJECT PLAN

• A true statement about project planning is that you can mentally walk through your project from start to finish—in a make-believe way. In your mind, you see each part of the project. Sometimes, it is helpful to develop a custom-made plan for your project, especially if it is a one-time event.

• Project planning does NOT help you evaluate what you have accomplished because, during the planning stage, you haven't accomplished it yet.

ACHIEVING OBJECTIVES

Knowing exactly what it is you want to do helps you achieve your objectives.

Unfortunately, it does not help you spend less money because—by detailing what you want to do—you might discover that your project will be more expensive than you realize.

MAINTAINING QUALITY LEVELS

• It's important to think ahead about how you will monitor your project so that you will know how you will keep the quality level, the schedule, and the budget intact. Monitoring occurs during project management.

• Thinking ahead about how you will monitor your project does NOT guarantee the availability of needed resources.

REVIEW

38. What should a business anticipate when developing a project plan?

• A. Research • B. Publicity• C. Change• D. Secrecy

38. What should a business anticipate when developing a project plan?

• A. Research • B. Publicity• C. Change• D. Secrecy

39. Which of the following is a true statement about project planning:

• A. With a project plan, you can mentally walk through your project from start to finish.

• B. You should avoid a custom-made project plan.

• C. Through project planning, you can evaluate what you have accomplished.

• D. You should minimize the involvement of others in the planning process.

39. Which of the following is a true statement about project planning:

• A. With a project plan, you can mentally walk through your project from start to finish.

• B. You should avoid a custom-made project plan.

• C. Through project planning, you can evaluate what you have accomplished.

• D. You should minimize the involvement of others in the planning process.

40. Why is it important to define your project precisely?

• A. So you can spend less money • B. So you can create something tangible• C. So you can involve other people • D. So you can achieve your objectives

40. Why is it important to define your project precisely?

• A. So you can spend less money • B. So you can create something tangible• C. So you can involve other people • D. So you can achieve your objectives

41. Why is it important to think ahead about how you will monitor

your project?

• A. To make sure the project's quality doesn't suffer

• B. To pick the right helpers • C. To practice monitoring the project • D. To guarantee the availability of needed

resources

41. Why is it important to think ahead about how you will monitor

your project?

• A. To make sure the project's quality doesn't suffer

• B. To pick the right helpers • C. To practice monitoring the project • D. To guarantee the availability of needed

resources

42. A basketball team wins a postseason playoff game and proceeds to play another team for the regional championship. In what type of tournament is the basketball team participating?

• A. Tri-level • B. Multi-stage• C. Heat • D. Scramble

42. A basketball team wins a postseason playoff game and proceeds to play another team for the regional championship. In what type of tournament is the basketball team participating?

• A. Tri-level • B. Multi-stage• C. Heat • D. Scramble

43. Why do event organizers develop production schedules?

• A. To analyze safety and health considerations for the event

• B. To organize rehearsals prior to the day of the event

• C. To arrange for the media to broadcast the event

• D. To outline all of the activities needed to prepare for the event

43. Why do event organizers develop production schedules?

• A. To analyze safety and health considerations for the event

• B. To organize rehearsals prior to the day of the event

• C. To arrange for the media to broadcast the event

• D. To outline all of the activities needed to prepare for the event