2011 usatf annual meeting minutes

7/30/2019 2011 USATF Annual Meeting Minutes

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Minutes of the33 rd Annual

Meeting


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Minutes of the 33 rd Annual Meeting 2011

ContentsOpening Session ................................ ....... 5

Closing Session ........................................ 6

Board of Directors ..................................... 7

Mens Track & Field Executive Committee ................................................................. 15

Mens Track and Field ..................... ........ 16

General Session ..................................... 16

Womens Track & Field Executive Committee................................................................ 17

Womens Track & Field General Committee................................................................ 20

Race Walk Executive Committee Meeting ..

................................................................ 25

Race Walk General Session .................. 27

Mens LDR .............................................. 39

Executive Committee .............................. 39

Mens LDR .............................................. 42

General Sessions ............................... ..... 42

Womens Long Distance Running ........... 47

Womens Long Distance Running GeneralMeeting ................................................... 49

Masters LDR ........................................... 55 Executive Committee .............................. 55

Masters LDR ........................................... 56

General Sessions ............................... ..... 56

Joint Meeting of ....................................... 58

Masters Track & Field and LDR .............. 58

Mountain Ultra Trail Running Council Minutes................................................................ 59

Cross Country Council ............................ 72

Executive Committee .............................. 72 Cross Country Council ............................ 73

General Session ..................................... 73

Road Running Technical Council ............ 75

Coaching Education ................................ 81

Executive Committee Meetings ................. 81

Joint Committee ...................................... 83

Mens/Womens Development................. 83

Sports Medicine and Sports Science ...... 84

Youth Division ......................................... 87

Executive Board Meeting ........................ 87

Youth Division ......................................... 89

General Session ..................... ................. 89

Associations ............................................ 97

Executive Committee .............................. 97

Associations ............................................ 98

General Session ..................... ................. 98

Masters Track & Field ........................... 100

Executive Session ................................. 100

Masters Track & Field General Session 101 Athletics for the Disabled....................... 109

Coaches Advisory Committee ............... 110

Diversity & Leadership .......................... 111

Ethics Committee .................................. 112

Law & Legislation .................................. 117

National Officials ................................... 122

General Sessions .................... .............. 122

Organizational Services ........................ 125

USATF 2011 Annual Meeting ................ 139

Records Report ..................................... 139

USATF RULES COMMITTEE SCORECARD.............................................................. 141

Rules Final ......................................... 143

National Athletics Board of Review (NABR).............................................................. 147


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2011 St. Louis, Missouri

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Opening SessionClosing Session

Board of Directors


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Opening Session

December 1, 2011

USA Track and Field Chairman and PresidentStephanie Hightower, United States OlympicCommittee CEO Scott Blackmun and USATFInterim CEO Mike McNees highlightedThursday at the Hyatt Regency in downtownSt. Louis as the 33 rd edition of the USA Track& Field Annual Meeting officially began theOpening General Session. The secretaryannounced that a forum was present. The2010 Minutes were approved. Hightowerdrew attention to the schedule for the AnnualMeeting and highlighted the Coffee with theBoard and Interim CEO, Mike McNees onFriday and Saturday.

Hightower welcomed approximately 1,000volunteers, officials, athletes, coaches andadministrators who conduct business anddirect the future of the sport. Hightoweremphasized the importance of all branches ofUSATF including long distance running,youth, masters, and mountain trail running,along with junior and elite athletes,. Sheemphasized the bright future for the sport oftrack and field for 2012. In her opening,Hightower spoke of the excitement to havethe continued commitment of all volunteersand those present in St. Louis to this greatsport. She emphasized that USATF buildsmomentum to next years Olympic Gamesand there is great hope to carry out our goalsof being the worlds #1 team.

Committee Reports were given by:Treasurer, Ken Taylor; Jim Murphy, Law &Legislation Chair; IAAF Vice President,Robert Hersh; John Blackburn, Rules Chair;and Ed Koch, Organizational Services Chair.

President Hightower introduced Blackmun asthe keynote speaker. Blackmun thanked thesport of track and field for its continuedsuccess then discussed the importance of thepositive relationship between USA Track &Field and the USOC. He mentioned what agreat honor it was for him and the USOC to

be at the Annual Meeting. Blackmun saidthat they are grateful for everything that youdo. Some of our greatest Olympic momentshave come from track and field and theUSOC feel like there is a great relationshipwith track and field and we only want to makeit better.

McNees concluded the evening by deliveringthe State of the Sport address. McNees saidthe two portions of the USATF mission aredriving competitive excellence and popularengagement in the sport. He attempted toanswer the question of how the organizationis doing. McNees said that he owed asincere thank you to all of the USATFmembers. He said that the state of our sportis healthy and it is strong and it is gettingbetter.

McNees mentioned the competitiveexcellence was proven with Team USAsperformance at the recent IAAF WorldOutdoor Championships in Daegu, SouthKorea, where Team USA won a total of 25medals. He also made mention of the 59medals won at the Pan American JuniorChampionships, 16 medals from the PanAmerican Championships, 495 medals wonat the World Masters Championships and 16

medals won at the World YouthChampionships. McNees said that in thepast year USATF hosted 57 nationalchampionships meets and issued over 6,000individual event sanctions. Total page viewsand unique views of the organizationswebsite increased 8% and merchandise saleswere up 13% in the last 12 months. Socialmedia has also increased to include 80,000Facebook fans and close to 20,000 followerson Twitter. Television viewership alsoincreased 28%.

Retired Navy Petty Officer First Class andnational recording artist Generald Wilsonsang the National Anthem. A native of St.Louis, Wilson recently sang God BlessAmerica during Game 6 of the World Series.

Hightower, as part of her remarks,announced this years Presidential Awards


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given annually to honor those with significantcontributions to the sport and organization.The awards included:

Nancy HobbsYvonne GrimesDavid Katz, IAAF Technical CommitteememberCliff McKenzieJon Drummond, AAC Chair

The late Scott Davis was also recognized asone of the voices in covering track and fieldfor many years.

Meeting Adjourned.

Respectively Submitted,

Darlene HickmanUSATF Secretary

Closing Session

The 33 rd edition of the USA Track and FieldAnnual Meeting came to a close Sunday atthe Hyatt Regency in St. Louis with theClosing Session. USATF President andChair of the Board, Stephanie Hightowerthanked the 1,000 volunteers, officials,athletes, coaches and supporters of the sportthat were involved for all of their hard workthese past few days.

The secretary, Darlene Hickman, announcedthat there was a quorum present.

The Organization Services Site SelectionSubcommittee report from Ed Koch wasaccepted and approved. The 2012 AnnualMeeting will be held in Daytona Beach, FL;2013 in Indianapolis, IN; 2014 in Anaheim,CA; 2015 in Houston, TX; and 2016 inOrlando, FL.

The Rules Report from John Blackburn waspresented and approved.

The Law & Legislation Report from Judge JimMurphy was accepted and approved.

The Records Report from Justin Kuo wasaccepted and approved.

The various USATF Committees gave reportsand the sports committees announced theirchampionships and sites.

The Race Walk Committees Chair, VincePeters, presented a resolution from theirCommittee: Be it resolved that USA Track &Field recognizes and thanks Bob Bowman forhis decades of service as a member of theIAAFs Race Walk Committee, includingproviding world leadership of race walkingwhile serving as the chair of that committee.The Resolution was approved.

The 2014 Masters Indoor Championships willbe held in Boston and the Masters OutdoorChampionships will be held at Wake ForestUniversity. Masters competition alsoannounced a five-year extension to host its 8km Championships in Williamsburg, VA.

The Youth announced sites for 2013competition to include Youth OutdoorChampionships at St. Louis University, the2013 Junior Olympics in Greensboro, N.C.and the 2013 Junior Olympics Cross CountryChampionships in San Antonio, TX.

A Resolution to expand competition rules forLDR and Race Walking as it pertains toselect U.S. citizens was formulated. Theamendment states that U.S. citizens who arenot eligible to represent the United States ininternational competition are now allowed toparticipate in any USA national championshipmeet that does not count as the sole

selection event for an international team.

A motion of approval was called for.

MOTION: (Emerick/2 nd). Accept the packageas presented. APPROVED .

The secretary read the Savings Clause.


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The following resolutions are offered for thegood of the order:

That the USATF approve the acts andactions of the national officers, ExecutiveCommittee, and the Board of Directorsfrom the previous year, andThat the standard bank resolutions beapproved for opening, closing, andchanging signatures on bank accountsand signing notes, andThat such resolutions be made an officialpart of the minutes

President Hightower closed the meeting witha quote: Nothing will work unless you do!

Meeting Adjourned.

Respectfully Submitted,

Darlene E. HickmanUSATF Secretary

Board of Directors

S UNDAY , December 4

ATTENDANCE: Stephanie Hightower,Philip Dunn, Deena Kastor, Kim Haines, Dr.Evie Dennis, Darlene Hickman (non-votingSecretary), Ken Taylor, Larry James (non-voting Counsel), Elizabeth Phillips, BobHersh, Aretha Hill-Thurmond, Willie Banks,Jeff Darman, Steve Miller (via phone)

USATF Staff: Mike McNees, Jill Geer, GinaMiller, Benita Fitzgerald Mosley, NormanWain, Lynn Taeger

Guests: Christina Corl, Rex Harvey, AnneTimmons, David Katz, Ed Koch, JohnDrummond

Meeting was called to order at 10:15 a.m.(CST)

CHAIRMAN/PRESIDENT REPORTSTEPHANIE HIGHTOWER

2012 Meeting ScheduleThere is some concern among boardmembers with holding Board of Directormeetings in conjunction with events. Time isnot maximized as people are cutting themeeting short in order to attend events. If themeetings are conducted in conjunction withan event, it was discussed to arrive a dayearly for the meeting or staying a day later.Stephanie is going to review all concerns anddecide the best scenario for successfulmeetings going forward.

The November Board meeting date haschanged to Wednesday, November 14, toavoid conflicting with the Thanksgivingholiday.

Board Retreat Lynn and Darlene need to work with Dorothyof National Travel to find a good winterweather friendly location to hold a Board ofDirectors retreat. Mike McNees will work withthe USOC to get a facilitator in place whenthe Board agrees on possible meeting dates.

One of the topics for the retreat needs to berevisiting the Strategic Plan.

Board Agenda Format Each committee chair needs to come up witha consistent monthly meeting date and time.A calendar needs to be created showingwhen every committee will be meeting on amonthly basis. Committees will need toreport back to Lynn Taeger so that a monthlymeeting review can be distributed to theBoard of Directors and the National Officeexecutives. A template needs to be created

outlining the proper areas and informationthat needs to be reported.

Mike McNees will be assembling from eachnational office executive, a weekly executivereview. It will be distributed every Friday tothe Board of Directors.


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Board Agenda Topics of 2012Board members need to be sure that allreports distributed in conjunction and prior tothe board meetings have been reviewed sothat only specific discussions on the reportsare addressed during the meeting. There isnot enough time in each board meeting totake the time to review and discuss theinformation.

Old Business from this point on will beaddressed as unfinished business. Unfinishedbusiness needs to be added immediately as anagenda item for the next meeting.

To keep the board more disciplined, specifictopics need to be addressed by the board incertain months leading up to events. Forinstance, in the April or May board meetingthe AAC and High Performance need to beincluded on the agenda to give a full reviewand get us ready leading up to the Olympictrials.

Jeff Darman would like to bring in the 5 Csagain in October and make it an annualevent.

Steve Miller feels the update from Jill andMax should be brought up and expanded on

for each meeting. We shouldnt have ameeting without the opportunity to discussthese issues which are critical to our success.This will be a permanent agenda item underthe CEO report going forward.

Deena Kastor would like to see an updatefrom the USATF Foundation going forward.Bob Hersh feels the Associations are notbeing informed of Foundation events. WillieBanks will facilitate giving the USATF Board aUSATF Foundation update report but feels

that Tom Jackovic would be the best personto give an update.

Mike McNees added that as the foundationevolves from a grant giving organization to agrant seeking organization and aprogrammatic organization, the potentials forconflict for what we are doing is growing. Abigger concern for us at the staff level is the

brand confusion. Jill and Max have met withTom Jackovic.

Ludus Tours:Representatives from Ludus Tours spokeabout the affordable packages available forthe Olympics in London.

Organizational Services Ed KochService is deficient for the Three RiversAssociation based in Pittsburgh.Organizational Services would like toencourage growth in members, bothindividually and organizationally in the area.The Committee unanimously recommendsthe two Associations share the area inaccordance with Article 6-A of the Bylaws.

MOTION (Ed Koch): Organizational Servicesrecommends that the West VirginiaAssociation have primary jurisdiction as thedefault Association for memberships, with nopreference indicated and that upon Boardapproval a review of the service by bothAssociations will be scheduled during 2016 toreview whether the shared jurisdiction shallbe continued or modified. APPROVED

A petition for membership was reviewed bythe organization Maccabi USA/Sports forIsrael. It is our unanimous recommendation tothe Board that the organization be acceptedfor membership as an Article 5-D-1organization

MOTION (Willie Banks): Table membershipapproval for Maccabi USA/Sports until moreinformation is gathered regarding theorganization and membership criteria.

APPROVED .

The National Scholastic Sports Foundation(NSSF) application was tabled by the boardlast year. Their representative requested thatwe leave their application on the table for onemore year.

Organizational Committee also proposed aresolution that the Board would considerhaving an alternate member. This memberwould be a non-voting member unless they


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are participating as an alternate for a Boardmember who was unable to make a meeting.Organizational Services is pleased to informthat the West Texas Association has madesufficient progress to be removed fromsuspension. Their status will remainprovisional until further reviews.

There were no scheduled elections, althoughthere may have been an emergency electionin Athletes Advisory.

OFFICIALS MEETINGStephanie Hightower attended the officialsmeeting and there is an issue about rulebooks. The officials feel we are making aprofit on the sale of rule books to certifiedofficials. Ken and Gina will look into thissituation to make sure they are getting therule books at cost.

AAC MEETINGWe all learned a valuable lesson of howsocial media can impact a meeting and weneed to look into the legalities of socialmedia. Larry James and Christina Corl willwork with the AAC and the Board.

A frank discussion on the events surroundingthe AAC logo discussion was held. TheBoard members made clear its very seriousconcerns and expectations, and that stepswill be taken by the AAC in order to avoid arepetition of such an event.

LOGO ISSUE Larry James, Mike McNees and Norm Wainwill meet to finalize the Nike contract so aresponse to the athletes can be delivered bythe first of the year.

IAAF UPDATES

Technical Committee (David Katz): Wereviewed 83 proposed rule amendments, thenew issue of the rule book is out, the officialinterpretation of the rules of the IAAF is in abook called The Referee, the new version willbe out in a couple of months.

Womens Committee (Anne Timmons):The womens committee has not had ameeting, no report at this time.

Masters Committee (Rex Harvey): TheMasters Committee will disappear in twoyears and it will convert into a commission.The biggest difference is it will no longer beelected by the congress, the IAAF council willappoint the members of that commission.The commission consists of three peoplefrom the WMA and three council approvedmembers.

Cesar Mareno Bravo, who has headed theMasters Committee from its inceptionwithdrew his nomination from the council andhas retired from the council. The IAAF ispushing hard for the Masters NGB to be partof the IAAF NGB, it will generate much bettercommunication and they do have a hammerover their head for some action. TheCommittee met in March, the most readilyreceived point is the USA Masters is nowdope testing. Also the recruiting video calledForever Young which was funded by theUSATF and the USATF Foundation was wellreceived by the IAAF Community and theyare thinking of doing something similar. TheWorld Championships in Sacramento weresuccessful.

International relationships are invaluable. Itsimportant that we show the rest of the worldthat we do have the same problems andconcerns that they do and that we are notarrogant.

IAAF Report (Evie Dennis/Bob Hersh):Evie announced and congratulated BobHersh on his recent appointment of SeniorVice President of the IAAF. Regarding theIAAF elections and with regard to thegovernance changes we, the board, areresponsible for the candidates chosen for theIAAF. It is important going forward that weare familiar with the candidates and what theyare committed to achieve and have a littlemore strategy laid out even before going tothe congress.


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COMMITTEE REPORTSManagement Committee (Jill Geer): MSI,Inc. and Management are having ongoingconversations with four Fortune 500companies. We had a company contact uswanting to offer sponsorship per event but weare only interested in long term partnershipsponsorship.

McDonalds Max continues to be in touchwith McDonalds, they will get back with ussoon.

Verizon Discussions will resume in earlyJanuary after the holidays.

P & G They are in the process of finalizingtheir plans, they wont be moving forward untilthat process has been completed.Interactive outreach is in full swing, photoshoot for brand campaign was completed inSt. Louis.

Operations Committee (Kim Haines): TheCommittee established that they are here andready to support the National Office.

The Operations Committee feels there is aneed for committee chairs to have bettercommunication between committees so eachone knows what is being accomplished.

There was a concern about knowledge oftechnology for the National Office; JedCornforth gave the committee an excellentpresentation of future technology plans. Hestated that he has the resources he needs toaccomplish technology upgrades. Thecommittee questioned whether there was aneed for outside training for the newtechnology resources. Jed said there arepeople in the National Office who have the

expertise and are willing and able to trainwhere needed and he felt there was no needfor outside training at this time but he willapproach the committee if they discover it isneeded.

Willie will be completing a report outliningwhen and how the Operations Committee isgoing to meet going forward.

Strategic Planning Committee (DeenaKastor): The committee recommends wetake the USOC up on their offer to coach andmentor the USATF Board. Rick andStephanie Hightower are aligned with thisand want to implement this along with theBoard retreat date.

The committee also feels we should focusand revisit the Organizational Assessmentsurvey; there were many topics that wereimportant to the board which will help us tomove forward and strengthen theorganization.

The Strategic Planning committee needs anew Vice Chair since the committee ViceChair resigned from the Board. The Boardwill have a call the week of 12/12/11 todiscuss appointing a new Vice Chair for theStrategic Planning Committee.

Audit Committee (Gina Miller): Auditors willsend a representative out the second week ofJanuary. Kim Haines will schedule a meetingwith his committee.

Finance Committee (Ken Taylor/GinaMiller): The 2012 Budget was distributed onNovember 18, 2011. The budget processbegins at the end of August, first ofSeptember. Each Committee meets toestablish their budget guidelines which arethen reported back to the National Office.

MOTION (Taylor): Adopt the 2012 budget aspublished. APPROVED

Nomination Committee: The Committeemet with all members present. They receivedover 15 outstanding nominations forindependent members; three people have

been chosen and approved unanimously bythe Committee. The resumes of JackieJoyner Kersey, Mickey Carter and Eve Wrightwere presented to the Board.

There was some discussion among the boardabout the process in place for the Nomination& Governance Panel Report to choose newBoard of Director committee members. More


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discussion regarding this process will takeplace at the Board of Directors retreat.

MOTION (Hightower): Accept the three newBoard Members who have been approvedand recommended by the Nomination &Governance Panel: Jackie Joyner-Kersee,Mickey Carter and Eve Wright. APPROVED

Code of Ethics Committee (Wain): TheCode of Ethics Committee has met to comeup with a proposed Code of Ethics and wefeel comfortable with the direction the COE isgoing. The Ethics Committee has somequestions for the Board. After a lengthydiscussion the Board will discuss this furtherat the next meeting of the Board in January.Norm Wain will put the questions in writing forBoard of Directors discussion.

INTERIM CEO REPORT - Mike McNeesMike discussed the staff alignment andrestructuring within the National office. Hedistributed an organizational chart showingthe areas of change and outlined thestrategic changes for the Board.

APPROVAL OF PAST MEETING MINUTESMOTION (Hightower): Approve theNovember 9, 2011 meeting minutes aspublished . APPROVED MOTION (Hightower): Approve theNovember 16, 2011 meeting minutes aspublished. APPROVED MOTION (Hightower): Approve theNovember 21, 2011 meeting minutes aspublished. APPROVED

Board of Directors Meeting adjourned and theBoard went in to Executive Session at 2:55p.m. (CST)

SUMMARY OF MOTIONS:

MOTION (Ed Koch): Organizational Servicesrecommends that the West VirginiaAssociation have primary jurisdiction as thedefault Association for memberships, with nopreference indicated and that upon Board

approval a review of the service by bothAssociations will be scheduled during 2016 toreview whether the shared jurisdiction shallbe continued or modified. APPROVED

MOTION (Willie Banks): Table membershipapproval for Maccabi USA/Sports until moreinformation is gathered regarding theorganization and membership criteria.

APPROVED.

MOTION (Taylor): Adopt the 2012 budget aspublished. APPROVED

MOTION (Hightower): Accept the three newBoard Members who have been approvedand recommended by the Nomination &Governance Panel: Jackie Joyner-Kersee,Mickey Carter & Eve Wright. APPROVED

MOTION (Hightower): Approve theNovember 9, 2011 meeting minutes aspublished. APPROVED




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HIGH PERFORMANCE Mens Track & Field

Womens Track & Field Race Walking


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Mens Track & Field Executive Committee

Friday, December 4 th

Chairman John Chaplin introduced theExecutive Committee to the group attending.We had a very large group of coaches as wellas athletes interested in the meeting. Johnencouraged their attendance and invitedthem at any time to share their concerns andquestions. There were a total of 30 inattendance. (I have included a copy of thesign in sheet.)

Minutes from the 32nd Annual Meeting

were approved.Standards Chair Jim Grogan discussed thealready approved standards for the upcomingOlympic Trials. He then introduced thestandards for the Junior Championships andthe Mens Indoor Championships, they weredistributed and approved by acclamation.

Joe Gentry gave the Officials Committeereport. He stated that the applications forofficial certification have increased by about

25% because it is an Olympic year. Joeinformed the Committee that he had askedthe AAC for help in recruiting youngerofficials. He stated that we are in a dangeroussituation with so many older officials andhealth problems. We are dealing with heartattacks, cancer, mobility issues and sleepingon the job.

Tim Baker gave a clear and concise report onthe success of the juniors. The Committee isworking hard to keep an open line ofcommunication with more coaches to gettheir kids more focused on the junior meets.Over half the athletes who qualified for thePan American Games were college athletes.Tim also included an Associations Report.He asked for each association to update himon who their new officers are and Tim wouldkeep them in the loop on upcoming events as

well as next years convention. We would likemore participation and cooperation.

Ed Gorman discussed rule changes for thisyear. There were 72 proposed changes,nothing too major. There were 16 items notaddressed. Ed was also honored for hismany years of service to Track and Field, asa coach and an official.

John Chaplin explained the numbers in theheats and how they work for qualifying for theupcoming Trials. Right now 21 hurdlers holdthe A standard. He also explained theappeals process regarding the currentstandard. He stated that he tried not to makethe standard too high.

John brought up the 2013 indoor season andthe opportunity for the athletes to compete inthe 300m, 600m, mile, and the 3k. The groupwas in agreement. John was then asked byone of the athletes attending what he thoughtof the logo issue brought about by the AAC.

Regarding Law and Legislation, Alan Kollingclarified that the 25% representation hadbeen resolved that afternoon with 11coaches, 8 athletes and 12 to be nominated.Sandy Snow discussed the training facilities

for our Olympians and introduced theAssociate Director of the Birmingham Highperformance Center. She stated that it is afirst class facility with all the amenities. Thereare great distance accommodations withparks nearby as well as a warm up track andindoor free weights. There is also separatedining and medical for our athletes. There is a4 star Hyatt Hotel for the families to staylocated in the City Center.

Duffy Mahoney answered the athletes

questions and concerns regardingdeclarations. He decided to end pending onthe computer because it was causing toomuch confusion.

Friday, December 3

Chairman John Chaplin introduced those inattendance, Ed Gorman Vice Chair, Alan


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Kolling, Linda Lanker, Jim Grogan StandardsChair., Coach John Moore, Bob Bowman,Coach Orin Richburg, Tracy Sundlun {byphone}, Byron Turner, Joe Gentry OfficialsChair, and Jeff Hartwig. He then announcedLinda Lanker as new mens secretary,replacing Alan Kolling who will have otherduties as well as law and legislativeresponsibilities.

Minutes from the 31 st Annual Meeting wereapproved.

Standards Chair Jim Grogan proposed thestandards for the upcoming championshipmeets including the juniors, they weredistributed and approved by acclamation.

Joe Gentry gave the Officials Committee report.He stated that the applications for officialcertification for the upcoming Olympic yearshould increase.

John discussed the staff selection of coachesand managers for the upcoming 2012 IAAFmeets. He explained what had occurred inthe selection process which wasunacceptable and items were left to resolvewith the committee. After a lengthy discussiona motion was made to have a vote of no

confidence on three USATF staff membersfor their involvement. {See attachedresolution.}

Voting athletes, Jon Drummond, DexterMcCloud, and Allen Johnson arrived to makestaff selections for 2011 and 2012 teams.

Pan Am Jr. TeamHead CoachHead ManagerEvent Manager2 Asst. Coaches

World Indoors Head CoachHead ManagerEvent Manager3 Asst. Coaches

World Jr. Championships Head Coach

Head ManagerEvent Manager3 Asst. Coaches

NACAC U23Head CoachHead ManagerEvent Manager3 Asst. Coaches

Names of those selected were notannounced at the General Meeting becauseof the vetting process. Those selected will benotified when that process has been finalizedand approved.

Respectfully submitted,

Linda LankerMTF Secretary

Mens Track and Field General Session

December 4 th

Chairman John Chaplin welcomed all 75 in

attendance and approved the minutes fromthe 32 nd Annual Meeting. He then introducedSandy Snow and she and the Director of theHigh Performance Center in BirminghamEngland, shared about the wonderfulamenities for our Olympians. They answeredseveral questions and made themselvesavailable after the meeting for any dialog.

Standards Chair Jim Grogan proposed thestandards for the upcoming Olympic Trialsand the Junior Championships and John

explained some of the changes and tookquestions.

There were several concerns about the logoissue and John stated that the AAC were stillmeeting about this and he would wait tocomment.


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Ed Gorman shared several rule changes forthe upcoming season; there were 72proposed changes, and nothing too major.

Joe Gentry gave the Officials Committeereport, and he asked all those in attendanceto please help recruit younger officials. Heexplained that USATF is in a dangeroussituation with so many older officials withserious health problems.

Tim Baker requested that the coaches inattendance be more proactive in getting theirathletes to the Junior Championships. He statedthat over half the athletes who qualified for thePan American Games were college athletes. Timalso included an associations report and askedfor updates on who is in charge in their

individual communities.

John Chaplin explained the 2013 indoor seasonwould include some new events such as the300m, 600m, the mile and the 3k. Johnshared, that after an Olympic year, this is agreat time to include these events. Those inattendance seemed very happy with theadditions.

The meeting was adjourned.

Respectfully Submitted,

Linda LankerMT&F Secretary

Womens Track & Field Executive Committee

December 1

Attendees: Wendy Truvillion, Monique White,Connie Price-Smith, Carol McLatchie, AnneTimmons, Evie Dennis, Megan Watson, RitaSomerlot, Amy Deem, James Engel, HyleasFountain, Marsha Horan, Tiombe Hurd,Harold Martin, Kim Keenan Kirkpatrick, RoseMonday, Sue Humphrey, and LaTanyaSheffield

Year in Review Sue Humphrey gave a report of the events ofthe year. She reported John Chaplin and EdGorman of Mens Track & Field maintainedopen communication by including her onupdated information. The High Performancemembers along with Sandy Snow and AronMcGuire were performing an outstanding joboverseeing international teams. Mike McNeeshas also been available for communicationand has supervised the bid city process withEugene, OR, Des Moines, IA, and Cleveland,OH.

Regulation 17 Issues

Regulation 17 affects the Olympics, WorldChampionships, Pan Am Games, and WorldIndoor Worlds. The processes for teamcoaches selection was revamped in DesMoines of 2009. It was agreed that executivemembers of Mens and Womens Track andField known as a subcommittee would submita recommendation for team coaches to acommittee of nine from the High PerformanceDivision. They would make a finaldetermination and approval of the staffs to besent to the Board of Directors for the finalapproval. Currently, there is dialog regardingif the subcommittee should be responsible formaking recommendations for managerselections also. Regulation 17 confirms onlythat the Men/Womens subcommittee is tomake team selection recommendation forteam coaching staff.

Sandy Snow, Director of International &Championship Teams, and the HighPerformance Committee manage andfacilitate team and coach processing. In orderto be considered for team selection, anindividual must engage in the self nominationprocess. The criteria for eligibility must bemet. John Chaplin of Mens, Sue Humphreyof Womens and Jon Drummond will have thefinal confirmation for Sports Science medicalstaff.

Sandra Farmer-Patrick has resigned fromLaw & Legislation as a representative for


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Womens Track & Field. Wendy Truvillion willreplace her position.

The hammer competition for men and womenwill be conducted the day prior to thecommencement of Olympic Trials at Nike inBeaverton, Oregon. The logistics of the eventsuch as transportation and scheduling arebeing finalized. The event will be calledHammer Time. Currently, a live stream willbe available at stadium in Eugene, Oregon toaccommodate viewers and to createexcitement about the competition. Thecompetition will be conducted in a one-daytrials and finals format. During the OlympicTrials opening ceremony, top three finishersof hammer will be recognized as one of thefirst Olympians. Transportation from Portlandto Eugene will be available for athletes.

2012 2013 Staff Selections

Sandy Snow and Aron McGuire

Indoor nationals will be held in Albuquerque,New Mexico on February 25-26. World IndoorChampionship will be held in Istanbul, Turkeyon March 9-11. Qualifiers will travel on March4, 2012 and return on March 12. The indoorvenue seats 7450. It is a 200m track with 6lanes on the oval and 8 lanes on the 60mstraight. There will be two 5-Star hotels forlodging accommodations : the WOW and theBlu hotels. For more information log on towww.istanbul2012wic.org .

Personal Coaches/Medical will have anopportunity to purchase housing with athletesdepending on number of athletes competing.The qualifying standards have been adjusted.Many of the standards for women are higherdue to the increased competitiveness of theUS women. Conversely, many of the menstandards have been lowered. Standard mustbe met by January 1, 2011-February 2012.Prize award is as follows:1st $40,0002nd 20,0003rd 10,0004 th 9,0005 th 6,000

6 th 4,000

Coaching StaffHead Coach: Rahn SheffieldAsst. Coaches: Bonnie Edmonson,Carol McLatchie, Pam SpencerHead Manager: Kim DuystEvent Manager Kim Dismuke

2012 Olympic Reports

Sandy Snow/Aron McGuire

The dates of Olympic Games operations areJuly 17 July 26, 2012The training camp will serve as the base andtraining camp for athletes.

Housing will be provided by Hyatt Regencyand available for team occupancy on January1, 2012. Athletes training will be held atAlexander Stadium of University ofBirmingham. Birmingham has a combinationof an indoor and outdoor track facility inaddition to soft trails that accommodatedistance training. Coaches only arewelcomed at the University of Birmingham.Family and friends are prohibited from bothathletes hotel and training center. The CrownPlaza will host family and friends. It is a threeminute walk to Hyatt Regency.

Olympic Accommodations - City of BirminghamSteve Hollingsworth presented a report of theoverall city, facility, security, and venues.

The Alexander Stadium has a seatingcapacity of 13,000. University of BirminghamHigh Performance Center & English Instituteof Sports will serve as the official athletetraining facility. Canal Networks & Universityof Birmingham & Sutton Park will providetrails to accommodate distance runners.

Ground Transportation : Transportation forathletes will be provided by SimonHainsworth Travel Company


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Security: Hotel for athletes will be secured.Hotel access will be by accreditation only.

Medical Facilities: Queen Elizabeth IIHospital, Sports & Exercise Science Univ. ofBirmingham

City Entertainment: Provided by New YorkJazz, Cathedral Service, and Civic WelcomeCenter

Community Development: The city isrequesting athletes to participate in securedopen training sessions for schools, athleticclubs, and selected groups to attend.

Sandy Snow reported :For information on qualifying guidelines seethe USATF website.

Entry deadlines: All entries are due to USATFon July 2, 2012 and to USOC by July 9, 2012For Olympic dates and schedule see USATFwebsite. It is advised to note there are specialcriteria and restrictions for personal coaches.There will be medical, lodging, transportation,friends and family services available for theathletes. Watch for emails regardinghousing. No information will be circulatedpublicly due to security reasons.

Reports from Subcommittees

Athletes AdvisoryHyleas Fountain requested clarification oncriteria for athlete support to annualconvention.

The criteria and application process is foundon USATF/Athlete Support website. MelissaBeasley supervises the initial applicationdecision using the tier system and 10-yearcompetition criteria. Additional subjectiveselections are sent to Jon Drummond andDexter McCloud. The Rookie Campqualification has same criteria and process.FYI: 139 athletes are currently in attendanceat Annual Meeting.

Athletes are requesting to increase thecommittee representation from 20% to 25%.

Current athlete participation is questionable.The request will be further discussedthroughout annual meeting.

Development/High PerformanceRita Somerlot reported the summits needsome adjustments. They were unorganizedas dates were changed at the last minuteresulting in confusion and low attendance.

JuniorsIt was announced that Junior Trials will beheld one week prior to Olympic Trials inBloomington, IN. World Jr. will be inBarcelona on July 10-15. The NACAC will beheld in Mexico on July 6-8

RulesMonique White reported on the debate of thehammer at the youth level. Some question ifyouth are developmentally ready to contestthe event, the safety, and facilityaccommodations. Currently the hammer iscontested as an exhibition. It is advantages topromote youth hammer to nurture theircompetitive progression. It supplies a pool ofquality athletes to Mens/WomenDevelopment thereby preparing them forinternational competition.

Logo Restriction: According to DavidGriefinger, Item 27 restriction on logosviolates anti-trust law and could be subject toa lawsuit. Subject will be discussedthroughout annual meeting with appropriatecommittees.

StandardsMarsha Horan reported that the USATFqualifying standards must match the OlympicStandards.

New Business

Bert Lyle passed away. He will beremembered in opening ceremony. He is alegend in our sport and has significantlycontributed to USATF sprints, hurdles, andrules. It has been suggested that an awardbe named in his honor.


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Ann Timmons Womens Committee waselected IAAF representative

Evie Dennis reported that the AthletesSummit was well organized and operated. Itremained on task and was worthwhile.Excerpts of the summit can be viewed on YouTube. Alberto Salazar, Willie Banks, SandraPatrick were the coordinators.

The World Junior Championships will be heldin Eugene, Oregon in 2013. USATF isdelighted to host an international meet in theUnited States after many years.

Submitted by,

LaTanya SheffieldSecretary

Womens Track & Field General Committee

December 2

Attendees: Samera Johnson, Clif McKenzie,Wendy Truvillion, Kim Dismuke, Matt Rigby,

Dee Jensen, Casey Zeller, Guy Kitchen, BobStacey, Monique White, Carla Coffey, BillEisenring, Dave Kern, Jim Engel, VictoriaAdams, Delethea Quarles, April Hampton,Lori Sheppard, Mark Schwartz, DianeWholey, Kevin Fitzpatrick, Megan Watson,Kim Keenan-Fitzpatrick, Danny Williams,Angie Taylor, Connie Price-Smith, RitaSomerlot, Sue Humphrey, LaTanya Sheffield.GUESTS: Barbara Granberry, LaurieBoemker, Joy Upshaw, Delores Murig,Kendra Reimer, Richie Mercado

Year in Review

Sue Humphrey, ChairOlympic Trials Preparation

Mens Track & Field, John Chaplin and EdGorman have maintained goodcommunication with Sue Humphrey of

Womens Track and Field. Mens & Womenhammer will be contested in Portland, OR.Prelim and finals will be held all in one day.The theme of the competition will beHammer Time. Live video stream will beavailable for spectators to view at theEugene, OR track facilities. Transportationwill be provided for athletes to travel fromPortland to Oregon facility. Travel time isapproximately two hours. The top threehammer finalists will be transported toEugene and recognized as one of the first2012 Olympians during the Olympic Trialsopening ceremony. There is on-goingdiscussion regarding the availability of thehammer rink for athletes to practice prior tocompetition.

The Olympic Trials schedule is available onwebsite. The Olympic Trials qualifyingstandards cannot be stricter than the OlympicGames standard.

VS Athletics will host the USATF Super Clinicon the first day of the Olympic Trials. It will beheld at Broadway Grill on Franklin Street nearbasketball arena. Participation is encouraged.

Olympic Trials preparation

4-day Thursday Monday (Superclinichosted on 1 st weekend of rest day)

Regulation 17: Process for team selection

Previously, the selection panel consisted of15 members from each Mens and WomensTrack and Field. The selection process didnot encourage new coaches to be trained forcoaching staff or team manager positions.The process required someone from eithercommittee to nominate and endorse apotential coach for a staff position. Therevised criteria addressed how managers areto be selected. Currently, qualified coachesmay self nominate for a team staff position.Each committee individually votes forcoaches then submits their recommendationto the Board for final approval. CoachesAdvisory has requested to supervise the


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selection for team coaches. Applications aresubmitted to Sandy Snow.

Team staff members have requested theresults of team evaluation. Some teamcoaches have requested letters ofperformance be sent to their school.Historically, the Womens team staff hasreceived favorably high evaluationassessments.

Reports from 2011 USA Team Staffs

NACAC Combined Events Championships Kingston, JamaicaMay 27-28, 2011Richie Mercado reported that the NACACname was changed to Americas Cup andwas held in Canada. The accommodationswere satisfactory. There was no airconditioning. Emily Peterson won theheptathlon. The men got third.

Pan Am Junior ChampionshipMiramar, FloridaJuly 22-24, 2011Sue Humphrey reported that the Pan Am

Juniors was not a full team; however,continue to earn superior results. Thewomens team dominated in medal count andTeam USA won the meet with the secondhighest medal count in history. Hopefully,USATF new marketing team will securefunding in order to host a full squad at nextPan Am Junior Championships. Currently,USATF is expected to receive previousfunding without any cuts.

World University GamesShenzen, ChinaAugust 12-23m 2011Sue Humphrey reported that WUG wasprivately funded. Approximately 20 athleteswere hosted. NCAA Champions wereselected for competition. No 4x4 relay wascontested. Some athletes traveled from Chinato Daegu to compete in WorldChampionships. Bridgetta Barrett fromUniversity of Arizona set a PR for her win atthe WUGs.

Thorpe Cup (USA vs. Germany)Combined EventsChula Vista, CAAugust 13-14, 2011Kim Dismuke, Lori Shepard reported that thecompetition included five of the sevenheptathlon events. Bette Wade won with apersonal record, Ryan Krais was third andEmily Pearson was fourth. The awards wereextra-large surfboards. The Men and Womenteams have a tie score of two wins each. KimDismuke thanked the coachs selectioncommittee and athletes for a greatexperience and endorsed the OlympicTraining Center for their excellentaccommodations

Great North City GamesNewcastle Gateshead, EnglandSeptember 17, 2011Lori Sheppard reported it was the first timethe US competed in the Great North CityGames. The British had greataccommodations from the airport shuttles tohotel lodging, meals and competition facility.The format of the meet comprised of scoringpoints. There were 20,000 spectators thatattended the street games. US had an all-starcast with Carmelita Jeter, Bernard Legat,Becky Holiday, Jeremy Hicks, etc. Seven ofthe ten events contested were won by the USMen and Womens team. The meet lastedninety minutes and was televised. Theathletes were housed in a five-star hotel.

IAAF World ChampionshipDaegu, KoreaAugust 27- September 4, 2011Diane Wholey reported that the USA earnedthe most medals recorded in World OutdoorChampionship history with the womens teamcapturing 6 gold medals. Special recognitiongoes to Jill Camarena-Williams, who earneda bronze medal and is the first US female tocapture a medal in the shot put at the WorldChampionships. Jennifer Simpson had anoutstanding performance earning the firstgold medal in the 1500m since 1983. BrittanyReese captured the gold in the long jump.The women placed the highest in history inthe discus and 5000 meters. Lashinda


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Demus broke the American Record in the 400hurdles. Also there were two finalists in the800m. Connie Price Smith served as headcoach. Athletes respected her for herexperience in coaching and personal athleticaccomplishments. USATF selected a topnotch coaching team and medical staff. Themedical team was not spread thin and waswell rested to provide excellent care to theathletes. Athletes and coaches commendedthe medical staff for their efforts andavailability. The athletes prefer a medicalteam that they have worked with in previouscompetitions. They also gave feedback onthe professionalism and support from theteam staff. The only negative response wasregarding the food in the village.

Pan American GamesGuadalaja, MexicoOctober 23-30, 2011Kim Keenan-Kirkpatrick reported that theWomens team had an awesome staff andworked well with the Mens team. Theathletes roster consisted of several emergingelite competitors. The veteran athletes werein the midst of their base training cycletherefore performances were marginal. Themedal count was affected by the time of theyear the competition was held; however, itwas good experience and preparation for therookie athletes. There was greatcommunication between the managers,coaches and, athletes. The Pan AmericanGames and Olympic games are under theauspices of the USOC; hence, the meetoperation and format of both competitions arevery similar.

Reports from Subcommittees

Associations Lefty Martin - No report

Coaches Advisory Ralph Lindeman reported that they formedsub-committees to oversee year longactivities in effort to enhance coachingdevelopment. Cliff Rovelto chaired the Grantand selected for events to fund: The NationalChampionships Mentorship program, the

USOC International Altitude TrainingSymposium, the NACACTFCA Congress,and the PEP symposium in St. Louis. Ittotaled $15,600.

The Awards Committee, chaired by JackHazen, selected the Gill Coach of the Yearaward and the USOC Coach of the YearAwards. The committee is planning to expandthe awards program in 2012 to acknowledgemore of the service work contributed byUSATF coaches. Planning is underway toimplement Legends program to honor ourmost highly accomplished coaches such asWC and Olympic medalist coaches.

Recommendations of the Coaches Registrytask force have been forwarded to the Boardof Director. Several new procedures will beimplemented to the Coaches Registry,starting January, 2012. A panel will be formedto allow jurisdiction and protocols of theCoaches Registry to be managed by activecoaches.

The Broad Event Coordinators led by CliffRovelto created the new Mentorship Programwhich will be continued in 2012 at theOlympic Trials. The mentorship program issupported by Coaches Advisory Committee

(CAC). The grants allows four selectedemerging elite coaches to shadow a MasterCoach at a major championship to learn theskills of preparing and guiding athletesthrough the most important competition of theseason. The Combined Event Mentorshipwas highly successful and both emergingelite coaches and Master Coaches welcomedthe experience.

Thanks were extended to Harry Marra, EdMiller, Lynn Smith, Scott Hall, and Sheila

Burrell who served as Master Coaches for thefour days of the combined events at the 11National Championships. The program will beexpanded in 2012 Olympic Trials to includesprints/hurdles, throws, jumps, andendurance events. Applications for all grantsare located under the special programs pageof the Coaching Education on the USATFwebsite.


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The Chair of CAC has taken an active role inpromoting all CAC programs within theUSTFCCCA, and will make specialpresentations at Divisional Meetings at theUSTFCCCA Convention in San Antonio laterthis month. Also, the Chair of the L&Lrepresentative, Skip Stolley, has made alarge effort during 2011 summer to promoteand open dialogue within the L&L Committeeon various items included in the legislativedocket for the Annual Meeting which wouldpositively impact coaches role in the USATFcoach related issues.

A Minority Coaches Caucus was held at theChula Vista OTC. It was organized by Chair,Beverly Kearney, along with assistance fromSheila Burrell, and the Chula Vista OTCcoaching staff on November 5-6, 2011. Itencouraged minority female females topursue a career in coaching and assuredprofessional growth and development.

Coaches EducationShayna Sangster reported that there is an on-line NFHS certification available. Thus farthere have been approximately forty Level 1classes completed this year and one PEPprogram in which there was two hundred inattendance. There are three regional

coordinators from the West, Midwest and theEast. Ryan Bailey coordinates the classes.His information can be located on the USATFwebsite. Also, please refer to the website forinformation on the upcoming course andqualification.

You must submit an application to host acertification class. The waiting process tohost a Level 1 course is fourteen days.Requirements for all levels are located on thewebsite. Site locations rotate strategically;

however, there is no set policy for repetition.Terry Crawford will be notified to discusspolicy. Database is available for informationon previous certifications.

Records/IAAF Bob Hersh newly elected as Senior VicePresident of IAAF. Bob Hersh reported that arelay only meet is being discussed. A new

Wild Card system is in the making for WorldChampionship 2013. There will be theDiamond League $40K prize plus all winnerswill get a wild card which means threeadditional entries. USATF will manage ourselection and criteria.

WC qualifications for combined events havecreated a new challenge. The winnerautomatically receives an invite to WC. RaceWalk will have similar process. The top 3finishers will receive A standards. CrossCountry top 15 Senior will automatically beentered in 10,000m in World Championship.The IAAF is interesting in promotingprograms that integrate events.

World Junior Indoor Record New

recommendations to approve regulation 9&10.Sixteen items have been deferred becausethere was no doping control during competition.Doping control is necessary in order for recordsto be recognized.

Athletes Advisory Sue Humphrey reported that currentlyAthletes Advisory is occupied with seekinglogo resolution. The IAAF has set ruleslimiting the number and size of logos oncompetition uniforms. The athletes feel that

that is impeding them from securingsponsorships/endorsement dollars.

Sue Humphrey weighed in on CoachesAdvisory Mentorship program. There may bea great marketing for marketing the sport byoffering a celebrity athlete shadowopportunity. Also the return of the Learn-by-doing program is being discussed. Amentorship program coached by retiredathletes is also under consideration and canbe beneficial especially to help the heptathlonimprove their score.

Development/High PerformanceRita Somerlot reported that the HighPerformance Committee provides resourcesfor tier athletes in the form of competitiveopportunities, and scientific support. Thecommittee is comprised of broad eventleaders that communicate withathletes/agents to disseminate information


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and opportunities available to improve athleticperformance. Additionally, St. Vincent is amedical resource in the event of an athleticinjury. Robert Chapman has detailedinformation regarding medical resourcesavailable and criteria. It is important for all

athletes to renew their membership becauseit includes secondary insurance that athletescan utilize. High Performance grants are alsoavailable. Athletes must meet qualifyingstandards. More summits will return nextseason.

JuniorsMegan Thomas/Wendy TruvillionJuniors Outdoor Championships will be heldin Bloomington, IN on June 15-17. IAAF

junior qualifying standards will be in effect.The Junior World Championships will be heldin Barcelona, Spain on July 10-15. TheNACAC Under 23 will be held in Mexico onJuly 6-8. The 2013 Junior WorldChampionships will be held in Eugene,Oregon.

RulesMonique WhiteLDR is discussing the ruling regardingcitizenship. Currently, non citizens must waittwo years before they are allowed to competein meet. Womens Track and Field submits

their input thereby allowing non citizens tocompete in non selection meets; however,American citizens only are allowed tocompete in selection meets.

Item 10 references the Youth Divisionhammer throw. There is mixed concerns if thehammer throw should be contested. Somehave of limited facilities available for training,implementing safety practices, and thephysical development of a youth

Item 54 references the pole vault. At the

commencement of competition an athletemay not handle his/her poles or it may beconsidered a warm up. However, it can beargued, that the pole is not an implement andthe language needs to be rewritten.According to IAAF Rule 33: Athletes shouldnot touch pole (implement) unless on deck oryour turn. The item will be further discussedin next meeting.

Carla Coffey motioned: The USATF ruleshould be consistent with IAAF. DianeWholey seconded the motion.

Coaches are encouraged to connect withtheir local Association and become with

resources available to them for USATFbusiness.

StandardsMarsha HoranB qualification standards can be freelyestablished; however, it cannot exceed theA standards.

Currently, the field standards will remain thesame. Race walk may be changed upon theircommittee discretion.

Juniors: An analysis of Juniorsperformances were conducted. Results of theprevious four years have remained steady.The heptathlon is the only event that requireda qualifying standard change. Mixedcompetition will not be acceptable forqualification without approval from the chairthrough an appeal.

New Business

Bert Lyle passed away. He is recognized as agrandfather of our sport. He has been aMentor, biomechanist and a leader in thescience of sprints and hurdles. It has beensuggested that an award be created in hismemory.

WTF Awards will be given December 3 atAwards Luncheon at 12:15 PM

C.C. Jackson Award Track recipient: Carmelita JeterField recipient: Jill Camerena-Williams

Robichaux Award Beth Sullivan Alford

Submitted by,

LaTanya SheffieldSecretary


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Race Walk ExecutiveCommittee Meeting

December 1, 2011

Chair called the meeting to order at 3:05 p.m.Present: Vince Peters, Chair; MaryanneDaniel, At-Large; Bill Pollinger, At-Large;Gary Westerfield, At-Large; Ray Funkhouser,At-Large; Jo Burrows, Treasurer; GingerMulanax, Secretary; Steve Vaitones, ViceChair; Tim Seaman, Athlete; Solomiya Login,Athlete; Dave McGovern, At Large; and DanPierce, Past Chair. Quorum was present toconduct business. Observers present: RonDaniel, Reggie Weisglass, Sandy DeNoon,

AC Jaime, Bob Nichols, Deloris Murry, StellaCashman, and Art Klein. Agenda acceptedwith some additions.

Officer Reports

Chair: Vince reported that his annual reportwas published in the 2011 Annual MeetingReports book and reviewed the yearsprogress and roadblocks.

Secretary: Ginger reported that only 15

associations delegations met requirementsfor the annual meeting. Recommended thateach race walk rep contact their head ofdelegate and have them check with SherryQuack for needed changes.

Treasurer: Jo Burrows presented a financialstatement of expenses and receipts to date.Total funding for 2011 was $61,178.20; YTDexpenses are $44,492.58 leavingapproximately $10,820.92 to cover expensesthrough December which will include

expenses at the Annual Meeting and somereceipts not yet paid. Jo reported that allremaining funds will be distributed forcommittee activities. Question arose aboutwhether the expenses Solomiya and Trevorincurred for going to Columbia early on theirown to participate in the High Altitude Campcould be reimbursed from RW Committeefunds. The camp was paid for from High

Performance funds, but each had additionalexpenses not covered. Athletes wereinstructed to send the receipts to Jo and theywould be reviewed.

Executive Committee discussion as to whenand how decisions about money are made.The executive committee discussed theirinvolvement in money decisions and the needto be informed of money issues in a timelymanner. Bill Pollinger made a motion, GaryWesterfield seconded: that the ExecutiveCommittees advice be solicited on a regularbasis with regard to expenditures of $500 ormore that are not a part of the regular budgetso that recommendations can be made by theExecutive Committee with respect to providedirection to the Chair for those expenses.Motion passed.

Review of 2012 Championships

50Km Olympic Trials Philip Dunn is thecontact. Meet hotel is the Carlton Oaks GolfClub with the San Diego Airport being theclosest airport. Schedule Welcome 3:00p.m. Friday, Tentative plan to close coursebetween 9-10 a.m. for practice on Saturday,Athlete and judges meetings are Saturdayevening, awards Sunday 2:00 p.m. Vincealso reported that 14 athletes had qualifiedfor the Trials 50km. AAC issue: the RaceWalking community had two former Cubansqualify for the 50km at the 30km and sincethey are now US citizens are eligible tocompete in the Trials. Tim Seaman will becontacting them to explain how they cancompete in the Trials.

50Km National Women and MastersChampionship to be awarded officially atthe Site Selection Subcommittee meetingFriday morning

20Km Olympic Trials Eugene, Oregon races will totally on the track as of now.

20Km/10Km World Cup Trials Eugene,Oregon April 1- Jim Bean is contact, Race willbe on the 1km loop on Agate Street.


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Discussion occurred concerning the processand politics of a bid. Chris Rael sent hisconcern about the San Diego 50Km OlympicTrials bid and its noncompliance with thespecified items listed. Bill Pollinger gave abrief explanation of his understanding of abidding process. After lengthy discourse asto why the procedure breaks down. Vinceexplained that the National Office had beendilatory in finalizing the contract whichcreated problems for our committee. Vinceexplained that the original deadline for the50km Olympic Trials was March 10 and theonly bidder who submitted a bid was the SanDiego bid. That LOC indicated in their bidpackage that would not be doing some of theitems requested. Vince continues to explainthat he tried to encourage other groups to goahead and submit a bid even if they didntfeel they were able to provide all the itemslisted. The conclusion reached is that theNational Office is not really requesting a bid;they are requesting that a LOC submit whatthey will do to host an event.

a) First, we had the High Altitude Camp inBogota that Solomiya, Erin Taylor-Talcott, and John Nunn participated inwhich was arranged by Richard Roberts.

b) Altitude Acclimation in Colorado MariaMichta, Ben Shorey, and Mike Mancotti

c) The Race Walk Summit held Wednesdayevening and Thursday morning at St.Louis with Andy Drake (UK) and DaveMcGovern/Tim Seaman. Dan Serianniand Katie Burnett went for testing with abiomechanist to provide specific to themexercises. This is the first time RaceWalkers have been tested. Only fundedathletes are eligible for the testing whichincludes athletes in the 3 top tiers.

Maryanne reported that a 4th

tier is beingadded that will be explained in thedevelopment section of our meeting(3:00 p.m. Friday afternoon).

Discussion occurred that the summit here atthe Annual Meeting was pulled together atthe last minute and didnt reach as manycoaches as hoped. Maryanne recommended

that we begin planning now for our nextsummit. She suggested questions that shouldbe answered to focus the summit targetathletes or target coaches? Whatever formatwe use will only result in 4 athletes being paidfor. Where to hold it During the Trials? Atthe World Cup Trials? At the AnnualMeeting? Also discussed our race walksummit was not listed in the PEP programwhich is in the general session.

Use of International Competition money:Maryanne, Tim and Dave were directed bythe chair to get a plan together by December15 on the use of the money so that Steve andVince have time to review. The earlier we getour plan in the better. Also athletes need todecide if they are interested in trainingopportunities in Europe. Motion made tohave a sports psychologist in Eugene at theWorld Cup Trials and to plan another summitfor Daytona Beach next Annual Meeting.Motion passed.

Team Staffs: Vince announced the teamstaff selected for 2012. World Cup SteveVaitones, manager; Dave McGovern, coach;and Patricia Hanna, Junior coach.USA/Canada staff Loretta McGovern-Schuellin and Tom Menendez. Names havebeen submitted to the USATF Board forapproval. Ron Daniel questioned themakeup of the Staff Selection Subcommittee.The Operating Procedures says one athlete,one former staff member, and three (3)individuals who have been active contributorsto the national race walk committee in theprevious ten (10) years. One of thesemembers will be this Subcommittee chair.The 2011 Subcommittee consisted of MariaMichta, athlete; Jolene Moore, former Staffmember; Ginger Mulanax, Richard Roberts,

and Ray Sharp (active contributors to theNational Race Walk Committee. Ron felt thatsince Richard had been previous staff andRay Sharp was an active athlete they did notfit the category of active contributors to theNational Race Walk Committee. Gingerexplained that in her interpretation of theOperating Procedures both were activecontributors because of their support on other


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committees and for other activities of thecommittee even through they were alsoformer staff and athlete. It was agreed thewording is a bit ambiguous and if clarificationis needed then improved wording needs to besubmitted for a change in the OperatingProcedures.

Officials: Race Walk officials selected forthe National Championships, NAIAChampionships, World Cup Trials, and 50kmOlympic Trials had previously beenannounced but were reviewed. The RaceWalk Officials Subcommitteerecommendations for the USATF IndoorNationals and the Olympic Trials in Eugenehave been submitted to the National OfficialsCommittee Selection Committee and thechoices will be announced by the NOC at theend of their sessions. Bill Pollingerintroduced the topic of why only the Level IIand III judges got financial support to meets;why didnt all judges selected get support.Vince explained the limited amount of moneyavailable for judges support and since theIAAF judges are required if a competition isgoing to be conducted in a manner thatallows our athletes to compete internationally,priority have been given to those judges.

As a part of the discussion it was noted thatmost of our National Championships providesome support for judges, but the level varies.Motion made by Bill Pollinger and secondedby Steve that a budget committee beestablished headed by the Treasurer and twoothers to review the race walk budget to seeif funding for all judges could be arranged.Motion passed. Included in motion was anyleft over money at the end of the 2011 shouldbe used for judges and athletes expenses.Motion passed. Jo Burrows, Treasurer,

requested suggestions for the subcommitteemembers. Added note is that if the biddingprocess gets improved that judges supportshould be included.

Bid Form: Vince requested that DaveMcGovern and Steve Vaitones review andupdate the race walking bid form.

Rules: Steve reported that rules will bediscussed early in session Friday. Not manythat affects race walking.Law and Legislation: Ray will also reviewLaw and Legislation issues affecting racewalk in the general session Friday.

Executive Committee Interim Meetings: Bill Pollinger made a motion that the RaceWalk Executive Committee has scheduledinterim phone conferences to conductbusiness in a more timely fashion and to dealwith budget concerns more rapidly. Motionseconded and passed. Approximate datesset for the conference calls are February 15,May 15, and October 15.

Meeting adjourned: 5:00 p.m.

Ginger Mulanax, Secretary

Race Walk General Session

December 1, 2011

Meeting was called to order by the Chair.

Sign in sheet indicated a quorum was presentto conduct business. Minutes of the previousannual meeting were accepted as printed.

Chair, Vince Peters, presented his annualreport. He highlighted achievements of ourathletes. Vince focused on the achievementsof our young world class athletes like TrevorBarron with 6 individual records pending anda silver medal from Daegu. Vince highlightedthe missed opportunity of USATF by denyingMaite Moscosco the chance to compete atthe Pan American Junior Meet where herJunior National finish of 53:11 would havegiven the US another silver medal. Hehighlighted to struggle we face in thedevelopment of Olympic medalists in RaceWalking pointing out we lack a developmentpipeline. Domestically, the highlights of 2011that Vince stressed were: 1) Changes inqualifying standards for the 20km walks at the


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USATF Outdoor Championships drewyounger walkers, 2) Improvements in theperformances at the collegiate level, 3) MoreJunior walkers continuing, and 4) Increases inthe participation in the Race Walk Grand Prix.Vince reported that the lack of funding byUSATF did not cancel the long establishedUS-Canada Dual Junior Competition becauseother entities who valued the benefits of theevent assumed the responsibility. Vincereviewed the development proposals that ourcommittee submitted that if funded wouldallow for the development of athletes wouldmake the A and B standards. Vince talkedabout the NCAA ruling against race walkingas a legitimate track & field event andexpressed concern that USATF does little toaffect the culture against race walking withinthe NCAA. He concluded with the statementthat The Race Walk Committee believes itcan make significant gains with as little as$40,000 per year over the next three yearperiod.

Vice Chair , Steve Vaitones, reports that theUS-Canada dual meet will be in Boston overthe August 13-14 weekend. Steve handlesstatistics for our committee and otherassigned duties at the chairs pleasure.

Secretary, Ginger Mulanax, had no report.

Treasurer , Jo Burrows presented the 2011financial statement for the committee which iscurrent up to 11/29/2011. Total funding for2011 was $61,178.20; YTD expenses are$44,492.58 leaving approximately $10,820.92to cover expenses through December whichwill include the expenses at the AnnualMeeting and some receipts not yet paid. Joreported that all remaining funds will bedistributed for committee activities. She

explained that the bulk of the remainingmoney is from the International Competitionline item which will be used for athletes.

Bob Hersh, IAAF Representative Bobreported that Bob Bowman was not re-elected to the IAAF Walking Committee andthat in the future Hersh will get the IAAFWalking Committee reports and provide

information to our committee. On thequestion of Erin Taylor-Talcott being able tocompete in the Mens 50km, Bob reportedthat the IAAF says that women can notcompete in a Mens 50Km. However, havingsaid that, the IAAF doesnt care what we dodomestically. Decision had already beenmade that she would be able to compete inthe 50km Olympic Trials to highlight thestrength and endurance of women racewalkers. In 2013, the top three finishers inthe IAAF Race Walking Challenge overallresults will be deemed to have A standard.Questions from body as to whether the IAAFreally means to let a 10Km Challenge finishercompete in a 50km? Bob continued hisreport with an explanation of the spectacularsetting for the 2012 race walk course at theLondon Olympics. Buckingham Palace willbe the backdrop for the L shaped 2 kilometercourse. Discussion is occurring aboutmoving the start/finish to shorter the hill onConstitution Hill. Elliott Denman asked ifdiscussion was occurring about the highnumber of disqualifications in the 50km at theWorld Championships. Bob also addressedrumors to eliminate race walking since theIAAF has asked to add Cross Countryrunning in Winter Games. Currently the IOChas said no.

Subcommittee Reports

Rules Dan Pierce reported that Items 1-10had been withdrawn. Other items of interestto race walking are 26a, 27, 71, 72, 73, 74,76B, and 77. Not many items affect racewalking this year.

Item 26a Masters age for race walking willbegin at 35.

Item 27 Rule discusses color/logorequirements on athlete uniforms. Afterdiscussion, the racewalk committee thatwhatever wording the athletes want is finewith race walking.

Item 71 withdrawn


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Item 72 The word caution is removed andthe words yellow paddle will be used toindicate the same thing. Amends Rule230.2a. Follows IAAF changes. Approved

Item 73 amends Rule 230.3c. When threered cards from three different judges bybeing shown a red paddle. Proposedchange of wording to When a total of threered cards approved. Approved

Item 74 Amends Rule 232.4 and 241.2 toclarify Drinking/Sponging and RefreshmentStations requirements. Approved

Item 76B Amends Rule 267. Proposal madeto include an Indoor Junior Mile (M/F) racewalks and an Indoor 3000m Race Walk (M/F)

for Junior records. Approved

Item 77 Amend Rule 262.6 that would limitrecords being recognized in mixedcompetitions except as provided by Rule 147.Committee voted to reject.

Note: In the Rules Committee final report onSunday morning, the following actions weretaken: Item 26a rejected; Item 27 withdrawn;Item 72 accepted; Item 73 accepted asamended (red cards from three different

judges; Item 74 rejected; Item 76Baccepted; Item 77 accepted.

Equipment and Facilities - Jo Burrowsprovided a review of the changes in theweights and measures. There will be nominimum length for hammers, only amaximum. As of 2013, a collar will berequired on the PV box. A new Mastersdiscus (0.75 kg) and hammer (2kg) havebeen added. She reminded us that anyoneinterested in weights and measures should

get on the subscription lists for the Weightsand Measures Newsletter.

Site Selection - The Site SelectionSubcommittee met Friday, December 2 at8:00 am. The subcommittee also had aconference call in November. The followingvenues were recommended and approved bythe committee:

a. January 7 Open Womens/Masters50K Race Walk, Houston, TX

January 22 50K Mens Olympic Trials,Santee, CA (Open)February 11 1 mile, Millrose Games, NYC,NY (Open)February 25-26 Indoor T& FChampionships, Albuquerque, NM (Open)March 16-18 Masters Indoor T&FChampionships, Bloomington, INApril 1 20Km Open/10Km Junior WorldCups Trials, Eugene, ORApril 28 Penn Relays, Philadelphia, PA(Junior)May 13 15k Championships, Riverside, CA(Open, Masters, Junior)June 2 USA Junior and Open 10KChampionship, Albany, NYJune 15-17 Junior Outdoor T&FChampionship, Bloomington, INJune 30 Mens Olympics Trials, Eugene,

ORJuly 1 Womens Olympics Trials, Eugene,

OR5 Masters Outdoor T&F

Championship, Lisle, ILSeptember 29 5K Race WalkChampionships, Kingsport, TN (Open,Masters, Junior)October 27 1 Hour, Walton, MA (Open,Masters, Junior)October 28 30K, Valley Cottage, NY (open)November 11 20K Masters and Junior,Coconut Creek, FL

All National Championships for 2013 areopen for bids. Proposals to host NationalChampionships are due February 1, 2012.Please use the revised bib form. SiteSelections forms should be returned to bothVince Peters, Chair and Dave McGovern,

Site Selection Subcommittee Chair.

High Performance Planning Vincereported that the primary change is thecreation of a Tier 4 athlete. To be eligible tobe considered a Tier 4 athlete, the athletemust have ranked in the top 2 by USATF;have B standard; and finish in tip 2 at a USANational. Benefits of being a Tier 4 athlete


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include $500 medical stipend; access tointernational travel funds; and access tocompetition travel money. The creation of theTier 4 athlete is an attempt by USATF tosupport developing athletes who have thepotential to reach Tiers 1, 2 or 3, but haventyet.

Substance Abuse Education Jan Priceprovided her annual potpourri of information.Topics reviewed this year included sportsconcussions, dangers of e-cig electronicsmoking device, hydration, illegal drug use inteens, sports supplements, inhalants and theoveruse of Tylenol.

Standards Steve Vaitones reported noneed to discuss or change any standards.We cant loosen the Junior standards or willlose too much quality. We cant go anytighter on standards because the fields arentlarge enough to handle.

Report on 2011 Race Walks Events:

a. US/Canada Junior Dual Meet Steve Vaitones reported on the event held inBoston in August at a course near the Airport.The hotel was a short walk from course andthe subway into Boston was convenient foropportunities for Junior athletes totour/shop/play together. Steve reported thatit was a good event with full teams andadditional athletes and guest race walkers.There was an attempt to get elite walkers tocome and walk with juniors, but it didnt workas well as hoped. However, the plan haspotential. Steve also reported that the 2012event would be held in Canada at anundetermined place, but likely BritishColumbia. Tom Menendez did a good job asmanager. USATF cut funding for the eventand the competitors self funded their traveland expenses.

b. Pan American RW Cup RichardRoberts reported on the event. He discussedthe High Altitude Camp put together using thefacilities of the Columbian Training Center.Our athletes stayed at a Bed and Breakfast inBogot. Rich explained all the drama beforethe event when USATF considered canceling

because of a travel advisory issued by thestate department. However, everythingworked out. A safety and security plan wasdeveloped and the Columbian AthletesFederation guaranteed police coverage 24/7.All participants and staff had to sign a waiverof liability. More drama when the flight forseveral athletes was cancelled in Miami dueto an explosion. The US teams placedsecond winning silver medals for the US.Rich stressed that despite all of difficulty andchallenges before the meet, our athletes metthe adversity with honor and perseverance.

c. Senior/Junior USATF NationalChampionships In June, the 20km Womenand Mens National Championships and the10Km Junior Women and Mens NationalChampionships were held in Eugene. Eventstarted on track and finished on the track.Having a 5km and a 10km qualifyingincreased the number of participants whichwas good.

d. Pan American Cup Trials - The eventwas hold in Coconut Creek, FL. Vince Petershad to step in as co-meet director. Thecourse is good and is IAAF certified so theplan is to use it again.

e. 0 Km Pan American CupTrials/National Championship Bob Hickeyprovided a report for the event was held inJanuary in Tustin, CA. The course had noshade and a cut off time that eliminated someMaster competitors from competing. TheSheriffs department provided a lot of supportfor the event which was greatly appreciated.

Notice was given that Huntington Beach washaving a 50Km/20Km race on December 10,2011 as a last chance type of competitionfor the Olympic Trials. Also noted January 7which is also the date of the Houston 50km isthe last day to qualify for the 50km Olympic

Trials.

IAAF report Bob Bowman provided awritten report which was included in theAnnual Meeting reports book. Bob was not inattendance at the annual meeting to includean oral summary. Gary Westerfield providedsome information. First topic was the Level IIrecertification that was to occur in 2011. It


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did not happen and the Area Level II Judgescurrently certified will continue until noticecomes for a recertification. Gary noted thatcommunication issues with the Area Directorhas made it difficult to get information anddecisions made. Discussion occurredconcerning the procedures to be followed indetermining who will represent the U. S. inthe Olympics. Essentially it is the sameformat as in 2008. Motion was made that aresolution be presented to USATF torecognize Bob Bowmans long years ofservice as a member of the IAAF WalkingCommittee and express appreciation for thatservice. Motion passed .

Committee broke at 1:45 pm for a short recess. Committee reconvened at 2:00 pm

Rule 8 John Nunn requested discussionabout changes in Rule 8 (which previouslyhad allowed the winner of the 50km NationalChampionship to enter the 20km event on thebasis of that victory). Dan Pierce, as Rulesrepresentative, provided some history. Therule was changes after 2008 Olympics, but ithad only been included as a trial effort. Itdidnt work out as planned and Race Walkwas a part of the agreement to cancel.Question: Would it be possible for an athleteto enter the 50km based a 20km time?Although Dan opened the topic up fordiscussion, no discussion occurred.

Selection of Chief Judge Before the Race -The issue was brought up that our rules donot allow for the selection of the Chief Judgeprior to a race like the IAAF. Our rules saythat the chief judge is chosen by the judgingpanel at the pre-event meeting. Currently ahead race walk official is appointed to be surethe supplies and necessary equipment isavailable and to organize the pre-eventmeeting, but that person is not selected asthe chief judge. Motion made to discuss arule change next year to allow for theselection of chief judge in advance. Motionpassed.

Officials Ron Daniel provided a report tothe Race Walk committee from the officialscommittee. The following items werereported.

A. Shelby Sharpe (who provides instructionmaterial for Marshals) had reported to thecommittee that some events were askingofficials to sign liability disclaimers.Shelbys recommendation was not to signanything that gives up any of your rights.

B. George Kleeman reported that athletes canwear an electronic heart monitor per theIAAF.

C. New certification criteria will be coming outfor the recertification procedures in the fallof 2012. Race Walk Officials should stayaware and in touch with their associations

officials chair.D. The Law and Legislation topic of increasing

the athlete representation to 25%.E. Centralized voting for committee in 2012F. Evaluation of officials is leading to better

officialsG. Discontinuation of the long-sleeve officials

T-shirt.H. Changes in the Masters IAAF committee.

Development - Maryanne Daniel provided anexplanation of the Tier system which is how

high performance allocated support fordevelopment. Maryanne also explained thatsince Brian Brase has left the National Officestaff, there no real support or help for racewalk development.

Scientific Services Jim Bean reported thatnothing was being at this Annual Meetingrelated to scientific service by USATF.

Records - Justin Kuo reported that thepending race walking records are listed in the

Annual Meeting reports booklet with onecorrection Trevor Barrons 10,000m tracktime was 41:23.14 set in Lille, France. Trevoralso has six other Junior American recordspending. No new American records for OpenMen, and Open Women. One Junior femalerecord is pending for Lila Haba for the 15kmin Riverside, CA. Motion made to accept therecords report, seconded and passed. The


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Masters records are handled by Dave Talcottwith help from Darlene Backlund. A few ofthe 2011 Master pending records are waitingfor additional information. Several pendingMaster records from 2010 do not meet recordstandards and it will be recommended thatthe record be denied. Pending records from2010 Valley Cottage, NY 30km are beingrecommended for ratification. Motion made,seconded and passed to accept the MastersRW records report.

Law and Legislation Ray Funkhouserreported that the primary point of discussionis the increase of athlete representation in allcommittees to 25% including the USATFBoard of Directors. Agreement beingdiscussed that an alternate athlete beappointed to the board and vote if certaincommittees ((M/W Track and Field;Men/Women LDR; RW; ExecutiveCommittees, L & L; High Performance, Rulesand Diversity) raise their athleterepresentation to 25%.

Masters Race Walk Subcommittee RayFunkhouser, chair of the subcommittee,provide a report. The subcommittee had aconference call in December as well ascommunicating regularly by email. The

committee also met here at the AnnualMeeting. Primary issue of concern is toassure that all events are record eligible.This became an issue at the 2011 MastersOutdoors Championship with both the throwsareas and the race walk road course. Rayexplained he has had conversations aboutthe problem and he is working with theMasters Executive Committee to ensure thatthe courses will be record eligible. In 2012,there will likely not be issue because theevent is being held in an area with a strong

active Race Walk Chair, Diane Graham-Henry and Ray reported that he and Dianeare already working with the LOC to identifyappropriate race sites. Ray also reported thatthe subcommittee selected joint male overallMaster Race Walkers of the Year JonathanMatthews and Chris Schmidt. Currently thesubcommittee will be working to review thecriteria for the Masters awards and possibly

make changes that will help clarify theselection process. Bruce Leasure asked ifRay knew how to get WMA sanction? Raysaid he would get that information to Bruce.

2012 Events:World Cup will be held in Russia, staff

selected and being

2011 usatf annual meeting minutes

Documents