2012 04-16 what is sustainable government resource planning
DESCRIPTION
how can government financial management software be financially and environmentally sustainable?TRANSCRIPT
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Version 7 section
• brief discussion What is Sustainable Government
Resource Planning?
April 16, 2012
Doug Hadden
VP Products
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• Budget-centric software designed to meet resource management requirements (financial and non financial)
• Sometimes referred to as Integrated Financial Management Information Systems (IFMIS)
• Covers all aspects of government budgeting, revenue, expenditures
GOVERNMENT RESOURCE PLANNING [GRP]
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Version 7 section • Systems must be financially sustainable by
governments
• Environmentally sustainability – Financially sustainability linkage
• Sustainability is particularly important in developing countries
GRP SUSTAINABILITY
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Version 7 section • Show characteristics of
GRP financial sustainability
• Align financial sustainability with Total Cost of Ownership (TCO) concept
• Align financial sustainability with environmental sustainability
PRESENTATION GOAL
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1. Financially Sustainable Prerequisite:
GRP must be operational
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GRP is in use
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delivered on budget
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delivered on time
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achieves expectations
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demonstrably improves processes
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Version 7 section Yet, Failure is not Uncommon • Estimates range (depending on definition) from
20 to 40% for large IT projects
• Enterprise Resource Planning projects tend to have high cost overruns in public and private sector
• Large IT project failure rate thought to be higher in government than in private sector
• Hard for GRP to be financial sustainable long term if failed to meet objectives in first place
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2. Flexibility
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Version 7 section Context: GRP more subject to
change than ERP 1. Cannot adopt many “best practices” because
requires legal reform – that takes time
2. Many argue that there are few “best practices” but many “good practices”
3. It is considered a good practice to sequence public financial management reform
4. Elections result in new governments with different priorities
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ability to roll-out to all government entities without difficulty
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adaptable to change
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supports public financial management modernization
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without need for consultants
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Version 7 section Context
• Government self-sufficiency is a critical theme in GRP sustainability
• Initial success in first phase often difficult to replicate as software rolls out to the periphery of the organization
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Version 7 section 3. Financially Sustainable
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low Total Cost of Ownership (TCO)
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= low cost to upgrade to next
version
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• brief discussion = low training costs
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= low staff and staff retention
costs
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Version 7 section Context
• Staff, upgrade, on-going consultant costs rarely calculated in GRP projects
• i.e. World Bank methodology typically covers 5 Year TCO but not upgrade or staff retention costs
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4. Environmentally
Sustainable
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Version 7 section
• brief discussion power required to run GRP in data centre can
be substantial
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software may require significant amounts of
hardware
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why is software material to data centre power consumption?
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software bloat: poorly implemented code
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“featurities”: too many unused features taking
memory, CPU, disk
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including requiring many database tables
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computer languages that require more hardware resources (“rust”)
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not to mention: proprietary software languages and
“middleware” requiring expensive consultants and extensive
certification
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you may be shocked to discover how much old & inefficient old client/server software code is still operating in the latest version of “modern” software
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…not mentioning any names…
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so, don’t be fooled by all the “hype”
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• brief discussion putting legacy code in the cloud can improve efficiencies somewhat, but
still does not optimize the power footprint
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Version 7 section Conclusions: Linkages
• Environmentally sustainable GRP reduces running costs
• The “total cost of ownership” for public financial management often much higher than software & maintenance $$$