2012 annual report - city of pickerington

2012

City of Pickerington Annual Report

City of Pickerington

Pickerington, Ohio

For the year ended 12/31/2012

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2012 Annual Report

Published January 31, 2013

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Pickering Family Home

History and Government

The first settlers in the attractive, growing community, that is now Pickerington, arrived in the area in

1808. In 1815, Abraham Pickering laid out the original plat of old Pickerington. One hundred fifty years

later relatively few people lived in the area and Pickerington slumbered as an agricultural and dairy

community, seemingly distant from the county seat, Lancaster, and the state capitol, Columbus.

The growth and prosperity since 1965 have forever changed

Pickerington from an old country village to a major city in

northwest Fairfield County. Equidistant between Lancaster and

Columbus, today’s Pickerington is both a Columbus suburban

community and a transition zone leading to agricultural and open

spaces to the east and southeast.

As a result of reaching

an official population of

over 5,000 persons,

Pickerington was certified as a city by the Ohio Secretary of

State in 1991. Pickerington is the second city in Fairfield

County and is second in size only to Lancaster.

The Municipal Charter, which was enacted in 1980, set up a

Mayor-Council-Manager form of government. The Charter

was amended by the voters in 1990, 2000, 2005 and was

replaced in 2010.

The Mayor is elected by popular vote, performs ceremonial

functions, recommends appointment of and acts as supervisor of the City Manager, is the presiding

officer of Council, is an ex-officio member of all Council committees, appoints the Clerk of Courts, and,

may veto Council-passed legislation.

The popularly elected seven member City Council is the legislative body and possesses exclusive

appropriations power. Council appoints the Law Director, Finance Director, City Engineer, City Clerk and

concurs on the Mayor’s appointment of the City Manager. Council also makes citizen appointments to

several boards and commissions. There are four standing Council committees which Council appoints:

Finance, City Administration Committee (Rules), Public Safety and Communications Committee (Safety),

and City Planning, Projects and Services Committee (Service).

Hunter’s Run Barn aka

Mayflower Barn

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The City Manager is the Chief Administrator of the City, is responsible for the day-to-day operations of

the municipality and supervises municipal employees, and appoints all employees not appointed by

Council or Mayor.

Olde Pickerington Village aerial – circa 1950s

Organizational Chart

Citizens of Pickerington

Mayor and

City Council Members

Mayor

Clerk of Courts

City ManagerFinance DirectorLaw Director City Engineer

Service Director

Development ServicesDirector / Economic

Development Director

Income Tax Collections

Personnel

City Clerk

Human Resources

Director

Recreation

Administrator

Chief of Police

Staff Engineer

Recreation Assistant I

Inspectors

Water Plant

Personnel

Wastewater Plant

Personnel

Streets & Utility

Maintenance

Personnel

Utility Billing Personnel

Revised 11/08/11

Executive/Assistant Executive/Assistant

Deputy Finance

Director

Finance Specialist

City Hall Receptionist

Facilities Operations

Administrator

Parks Maintenance

Personnel

Planner 2/ Main St

Program / Coordinator

Building Deptartment

Coordinator

Code Enforcement

Personnel

Chief Building

Official/Building

Regulations Director

Deputy

City Clerk

PD Personnel

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Mayor’s Office

Lee A. Gray Mayor

Lee A. Gray was elected Mayor in the November 2011 election and took office in January 2012. Mayor Gray previously served as Mayor from 1992 to 1999 and as a City Council member in 1987. He served as Chairperson of Rules and Service Committees in addition to serving as judge of Mayor's Court and was an ex-officio member of all Council committees. Mayor Gray is a successful, independent business owner who has also served time on the Pickerington Local Schools Board of Education. He and his wife Jane live in Pickerington and have three children: Logan, Mallory and Molly. The Municipal Charter, first enacted in 1980, set up a Mayor-Council-Manager form of government. The Charter was amended by voters in 1990 and 2010 to give the Mayor direct supervisory and disciplinary powers regarding the City Manager.

The Mayor is:

Elected by popular vote to a four (4) year term Presiding officer of Council An ex-officio member of all Council committees Chief executive officer of the City Official and ceremonial head of the City Able to introduce legislation Able to veto Council-passed legislation

Other duties include:

Ceremonial functions including: weddings, ribbon cuttings, parades, recognitions, proclamations, and oaths of office

Supervising the City Manager Appointing the Clerk of Courts

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City Council

The popularly elected seven-member City Council is the legislative body of Pickerington. Duties and

responsibilities of Council include:

Possesses exclusive appropriations power Appointment of the Law Director, Finance Director, City Engineer and City Clerk Concurrence on the Mayor's appointment of the City Manager Making citizen appointments to several boards and commissions

Council appoints the four standing Council committees:

Finance Committee City Administration Committee (Rules) Public Safety and Communications Committee (Safety) City Planning, Projects and Services Committee (Service)

The City Manager is the Chief Administrator of the City whose duties include:

The day-to-day operations of the municipality Supervision of municipal employees Appointing all employees except those appointed by Council or Mayor

Gavin Blair President

Elected to Council in 2009

Jeff Fix Vice President

Elected to Council in 2005 and 2009

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Tony Barletta Councilperson


Cristie Hammond Councilperson Elected to Council in 2005 and 2009

Brian Sauer Councilperson


Mike Sabatino

Councilperson


Chris Schweitzer Councilperson

Elected to Council 2011

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Boards, Committees and Commissions

BOARDS, COMMITTEES AND COMMISSIONS

COMMITTEES OF COUNCIL 2012

The Finance Committee of Council: Gavin Blair (Chairperson), Cristie Hammond, Brian Sauer, Jeff Fix, Tony Barletta,

Michael Sabatino, Chris Schweitzer, Mayor Lee Gray (ex-officio) and the City Manager (non-voting). Staff to the Committee is

Chris Schornack, Director of Finance, and Lynda Yartin, City Clerk. Finance Committee meets on the Wednesday following the first Council meeting of each month at 8:00 P.M.

The Finance Committee is the principal review body on the annual tax budget and the Manager’s annual budget. In addition, the Finance Committee recommends appropriation changes to Council throughout the year.

The City Administration (Rules) Committee of Council: Brian Sauer (Chairperson) Tony Barletta, Jeff Fix, and Mayor Lee

Gray (ex-officio). Staff to the Committee is Lynda Yartin, City Clerk, and Lynn Miller, HR Director. City Administration

Committee meets on the Wednesday following the first Council meeting of each month at 7:00 P.M.

The City Administration Committee of Council recommends persons for appointments to vacant positions on Council and Boards

and Commissions. The Committee reviews and recommends changes to the Administrative Code and makes the rules for Council and also reviews City insurance expenditures and personnel issues.

The Public Safety and Community Affairs (Safety) Committee of Council: Michael Sabatino (Chairperson), Jeff Fix, Tony

Barletta, Mayor Lee Gray (ex-officio), and the City Manager (non-voting). Staff to the Committee is: Michael Taylor, Chief of

Police; Edward J. Drobina, Service Director; Rebecca Medinger, Recreation Administrator; Greg Bachman, City Engineer; and

Lynda Yartin, City Clerk. Safety Committee meets on the Wednesday following the second Council meeting of each month at 7:00 P.M.

The Public Safety and Community Affairs Committee’s principal responsibility is citizen review and input regarding the

Pickerington Police Department. The Committee also oversees lands and buildings, general safety related topics, refuse collection, recycling, and the City’s parks.

The City Planning, Projects, and Services (Services) Committee of Council: Jeff Fix (Chairperson), Brian Sauer, Chris

Schweitzer, Mayor Lee Gray (ex-officio), and the City Manager (non-voting). Staff to the Committee is: Edward J. Drobina,

Service Manager; Greg Bachman, City Engineer; Joe Henderson, Development Director; and Lynda Yartin, City Clerk. Service Committee meets on the Wednesday following the second Council meeting of each month at 8:00 P.M.

The City Planning, Projects, and Services Committee deals with issues regarding water and wastewater utilities, streets, storm water, engineering services, technical land-use, and Planning and Zoning Commission matters.

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BOARDS AND COMMISSIONS 2012

Board of Zoning Appeals

MEMBERS: Bill Wells (Chairperson), Charles Cline, John Allen and Chester Kaezor, and Richard Harmon. Staff to the board is

Joe Henderson, Development Director, Clement Chukwu, City Planner, and Karen Risher, Deputy City Clerk. The Board meets

on the fourth Thursday of the month at 7:00 P.M., as necessary.

The Board of Zoning Appeals hears variance requests and appeals on technical issues regarding permitted land uses under the

Zoning Code.

Parks and Recreation Board

MEMBERS: Carol Carter (Chairperson), Mike McKinley, Steve Malone, Aaron Dean, Craig Burre, Melissa Lisk, Donald

Goodrich, and Tony Barletta (Council Representative). Staff to the Board is Edward J. Drobina, Service Manager, Rebecca

Medinger, Recreation Administrator, and Karen Risher, Deputy City Clerk. The Parks and Recreation Board meets on the first

Monday of each month at 6:30 P.M.

The Parks and Recreation Board is an advisory board to the Public Safety and Community Affairs Committee of Council and

provides policy and recreation program advisory input to the parks and recreation department. The Board also identifies and

recommends Parks Capital projects to the Safety Committee of Council for approval by Council. The Board also provides policy

and recommendations for the City’s street tree program.

Planning and Zoning Commission

MEMBERS: Doug Blake, (Chairperson), Brian Bosch (Vice Chairperson), Joshua Binkley, Paula Evans, Mark Dembski, Chris

Schweitzer (Council Representative), and Ted Hackworth (Mayor's Representative). Staff to the Commission is Joe Henderson,

Director of Development, Clement Chukwu, City Planner, and Karen Risher, Deputy City Clerk. The Planning and Zoning

Commission meets on the second Tuesday of each month at 7:30 P.M.

The Planning and Zoning Commission is responsible for reviewing proposals and making recommendations on land use policy

and development. The principal activities include review and recommendation on subdivisions and annexations, re-zonings, site

plans, comprehensive sign plans, and issues certificates of appropriateness for commercial projects under the City’s Commercial

Design Guidelines.

The City maintains active membership in both Mid-Ohio Regional Planning Commission (MORPC) and Fairfield County

Regional Planning Commission (FCRPC). Mr. Henderson represents the City at the FCRPC meetings.

Personnel Appeals Board

MEMBERS: Tim Wagner (Chairperson), Barbara England (Vice Chairperson) and Angie Geist. Staff to the Board is Lynn

Miller, HR Director, and Lynda Yartin, City Clerk. The Board meets on the third Thursday of each month at 6:30 P.M. as

needed.

The Board serves with all powers and duties as the Civil Service Commission for the City. Other responsibilities are to hear

appeals whenever any individual in the classified service or applicant to a competitive service position feels wronged by any

action of the City.

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Lynda Yartin

City Clerk

City Clerk

The City Council is the elected governing body of the City

of Pickerington and, acting in this capacity, exercise the

corporate powers of the City, considers and enacts

legislation, and sets official City policy. The City Clerk is

the official custodian of records for the City, and is

responsible for providing a complete and accurate

record of all ordinances, resolutions, motions, minutes

and actions of the City Council.

I have spent many years in business and I can honestly say that I was very much

impressed with Mrs. Yartin’s kindness and efficiency, above and beyond anything I

may have experienced had I gone elsewhere. I left your office happy and feeling good.

Taken from a resident letter

The City Clerk started providing the services of Passport processing in 2004.

Ordinances Passed 77 Resolutions Passed 49 Appointments Made 11 Council Meetings 23 Council Work Sessions 0 Special Council Meetings 1

2004 335 $10,050.00 2005 556 $16,680.00 2006 407 $12,210.00 2007 327 $ 9,810.00 2008 121 $ 3,210.00 2009 154 $ 3,850.00 2010 162 $ 4,050.00 2011 135 $ 3,375.00 2012 187 $ 4,650.00

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Ordinances and Resolutions

2012 ORDINANCES

Ordinance Date

Number Title of Ordinance Passed

2012-01 An Ordinance concurring in the Mayor’s appointment of William 01/17/12

Vance as the Pickerington City Manager and authorizing the Mayor

To execute an employment agreement with William Vance

2012-02 An Ordinance authorizing the City Manager to enter into a plumbing 01/17/12

Agreement with the District Advisory Council for the Franklin County

General Health District for plumbing inspection services

2012-03 An Ordinance authorizing the City Manager to consent for the Ohio 01/17/12

Department of Transportation’s District-wide signal upgrade project

In the City of Pickerington

2012-04 An Ordinance declaring a moratorium, until December 31, 2012 02/07/12

On the review and issuance of applications for zoning permits,

Certificates of Occupancy, and other permits, and other permits and

Licenses, and any approvals thereof, for internet sweepstakes cafes

2012-05 An Ordinance approving the addition of Chapter 1298 – Solar Energy 03/06/12

Regulations of the Pickerington Codified Ordinances

2012-06 An Ordinance amending the 2012 Appropriation, Ordinance 2011-77 02/21/12

2012-07 An Ordinance adopting the 2012 General Fee Schedule for the City 03/20/12

Of Pickerington

2012-08 An Ordinance to authorize the City Manager to enter into a contract 05/03/12

With Neptune Equipment Company

2012-09 An Ordinance adopting the “Olde Pickerington Village District” 05/03/12

boundaries

2012-10 An Ordinance amending the Columbus Stream Protection regulations 05/01/12

Manual Adopted by the City of Pickerington by way of Ordinance 2006-197

2012-11 An Ordinance authorizing the City Manager to enter into a contract for 04/03/12

Building Department services with Asebrook & Co. Architects, LLC

2012-12 An Ordinance to amend Ordinance 2011-75, Employee Pay Plan and 03/06/12

Authorized strength for 2012


2012-14 An Ordinance approving the rezoning of 60+/- acres on the north side of 04/17/12

Refugee Road west of Hill Road North from PC-3 (Planned Community

Commercial), C-3 (Community Commercial), and R-4 (Residential) to

O (Suburban Office)

2012-15 An Ordinance to amend section 1272.05 entitled “Board of Zoning Appeals” 04/17/12

In Chapter 1272 and title eight of the Pickerington Codified Ordinances

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2012-16 An Ordinance to amend Ordinance 2011-75, the Employee Pay Plan and 03/20/12

Authorized strength for 2012


2012-18 An Ordinance adopting a five-year financial forecast (2012-2016) 03/20/12

2012-19 An Ordinance adopting a Vehicle and Equipment Replacement and 04/17/12

Purchasing policy

2012-20 An Ordinance authorizing the City Manager to apply for Surface Water 03/20/12

Improvement Grant Funds (SWIF) through the Ohio Environmental

Protection Agency (OEPA) for a City Hall Pervious concrete rain garden

Demonstration project

2012-21 An Ordinance to amend the traffic control map to reduce the speed limit 05/01/12

On Hill Road North (S.R. 256) from Tussing Road/S.R. 204 on the North

To Diley Road on the South

2012-22 An Ordinance accepting the Final Plat for Diley Crossroads Commercial 05/01/12

Subdivision

2012-23 An Ordinance to amend 2011-75, the Employee Pay Plan and Authorized 04/17/12

Strength for 2012

2012-24 An Ordinance amending 220.04 (f) Committee Meetings 06/05/12

2012-25 An Ordinance to accept an annexation of 0.7576 +/- more or less acres in 05/15/12

Violet Township, Fairfield County, OH, to the City of Pickerington, Ohio

2012-26 An Ordinance amending the 2012 appropriation, Ordinance 2011-77 04/17/12

2012-27 An Ordinance authorizing the City Manager to enter into an agreement 04/17/12

With Creative Microsystems, Inc. (CMI), to purchase the authority tax

Software including tax connect

2012-28 An Ordinance approving the Rezoning of Diley Crossroads located on 06/05/12

The northwest side of Hill Road North and Diley Road from PC-3 (Planned

Community Commercial) to C-3 (Community Commercial)

2012-29 An Ordinance approving the addition of Chapter 1299 -“Wind Energy 06/05/12

Systems” of the Pickerington Codified Ordinances

2012-30 An Ordinance amending Chapter 1292.09, “Olde Downtown Pickerington 06/19/12

Area Portable (sandwich board)) sign regulations of the Pickerington Codified

Ordinances

2012-31 An Ordinance amending Chapter 1278.07, “Use Limitations and 06/19/12

Standards” of the Pickerington Codified Ordinances

2012-32 An Ordinance amending Chapter 1270.11 “Definitions” and Table 1 and 06/19/12

Approving the addition of Chapter 1286.35 “Seasonal Patio Enclosures” of

The Pickerington Codified Ordinances


2012-34 An Ordinance authorizing the City Manager to execute any and all 06/19/12

Necessary conveyance documentation to acquire a 0.200 acre, more or

Less, fee simple interest (0176 being P.R.O) from Gregory D. and Ann

H. Lisk

2012-35 An Ordinance approving the Rezoning of 77 West Church Street from 06/05/12

PC-2 (Planned Central Business/Mixed Use) to R-4 (Residential)

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With the Shelly Company for the 2012 street resurfacing project and

Declaring an emergency

2012-37 An Ordinance amending of the Pickerington Codified Ordinances, 08/07/12

Chapter 1292.06 “Design and Location Requirements”



2012-40 An Ordinance authorizing the City Manager to execute a contract with 08/21/12

Jobes Henderson & Associates for professional engineering services

On the Center/Milnor/Meadows intersection improvement project

2012-41 An Ordinance authorizing the execution of a third amendment of a 07/17/12

Guaranteed maximum construction contract for the extension of

Stonecreek Drive in the City

2012-42 An Ordinance amending Ordinance No. 2006-44 to terminate the 07/17/12

Exemption of certain real property from real property taxation and to

Revise the description of the real property exempted from real property

Taxation Granted by Ordinance 2006-44

2012-43 An Ordinance providing for the issuance of not to exceed $1,225,000 08/07/12

Of revenue notes by the City of Pickerington, Ohio, for the purpose of

Renewing revenue notes previously issued for the purpose of paying part

Of the cost of constructing street improvements in the Windmiller/Diley

Areas, including constructing widening and turn lane improvements for

State Route 256 to establish an exit point for the realignment of Diley Road


2012-45 An Ordinance to approve the editing and inclusion of certain ordinances 08/21/12

As parts of the various component codes of the codified ordinances; to

Provide for the adoption of new matter in the updated and revised codified

Ordinances; to repeal ordinances and resolutions in conflict therewith

2012-46 An Appropriation Ordinance for advance of funds in the 2012 Budget, 08/21/12

Ordinance 2011-77


2012-48 An Ordinance amending section 1080.03 of Chapter 1080, entitled 10/02/12

“Garbage and Rubbish Collection and Disposal” allowing increasing the

Size of garbage containers from thirty-five (35) gallons to ninety-six (96)

Gallons


2012-50 An Ordinance authorizing the Pickerington City Council to appoint a 09/18/12

Representative of the Finance Committee of the Pickerington City Council

To serve on the Board of the Pickerington Violet Festival

2012-51 An Ordinance authorizing the issuance of not to exceed $3,000,000 of bonds 09/18/12

For the purpose of refinancing the City’s obligations under the lease

Agreement dated as of May 28, 2002, between the City and U.S. Bank National

Association related to the financing of police building improvements by providing

Funds for the exercise of the City’s purchase option there under, and matters related

To such bonds

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To retire notes previously issued for the purpose of paying part of the costs of

Constructing street improvements in the City, including improvements to Diley

Road, street improvements know as the Courtright Road realignment, and streets,

Sidewalks, curbs and gutters, and other street improvements in the downtown

Area of the City, and matters related to such bonds


To retire notes previously issued for the purpose of paying part of the costs of

Acquiring and constructing improvements to the water supply and waterworks

System of the City, including improvements at the water treatment plant and a new

Water storage tower and appurtenances thereto, and matters related to such bonds

2012-54 An Ordinance authorizing the issuance of not to exceed $305,000 of bonds to 09/18/12

Retire notes previously issued for the purpose of paying part of the costs of

Acquiring real property for the purposes of the City, and matters related to

2012-55 An Ordinance authorizing the issuance of not to exceed $350,000 of bonds to 09/18/12

Retire notes previously issued for the purpose of paying part of the costs of

Constructing (I) street improvements on Hill Road and Blacklick-Eastern Road,

Including widening streets, constructing sidewalks, curbs and gutters, and (II)

Street improvements known as the Hill Road Connector, including constructing

Streets, sidewalks, curbs and gutters, and matters related to such bonds


For the purpose of refunding the City’s street improvement revenue notes,

Eighth Series, Seventh (2012) renewal dated August 31, 2012, issued for the

Purpose of paying part of the costs of constructing street improvements in the

Windmiller/Diley Areas, including constructing widening and turn lane improvements

For state route 256 to establish an exit point for the realignment of Diley Road, and

Matters related to such bonds


For the purpose of refunding the City’s obligations under a loan agreement and

Promissory note dated October 19, 2005, with the Ohio State Infrastructure Bank

Evidencing a loan incurred for the purpose of paying part of the costs of

Constructing the northern extension to Diley Road in the City and refunding certain

Obligations of the City preciously incurred for that purpose, and matters related to

Such bonds


For the purpose of refunding some or all of the City’s street improvement

Bonds, series 2004 dated as of June 15, 2004, issued for the purpose of financing

Part of the costs of street improvements, including Courtright and Diley Roads,

realigning East Street and widening streets, constructing sidewalks, curbs and

Gutters on Refugee and Hill Roads, and matters related to such bonds

2012-59 An Ordinance consolidating up to eight bond issues of the City of 09/18/12

Pickerington, Ohio, into one or more consolidated bond issues, and

Establishing the terms of such consolidated bond issue


W.E. Stilson Consulting Group for professional engineering services on the

SR 256 safety project


With Layne Inliner, LLC for the SR 256 storm sewer CIPP Project and

Declaring an emergency


2012-63 An Ordinance approving a new debt policy for the development and 12/04/12

Implementation of the City of Pickerington’s debt program

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HDR Engineering, Inc., for professional engineering services on the

Leasure Drive pump station project

2012-65 An Ordinance amending part two of the Codified Ordinances of Pickerington, 12/18/12

(amended) The Administrative Code: Title Two (Chapters 204 and 206), Title Four

(Chapter 220), and Title Six (Chapters 232, 234, 236, and 250)

2012-66 An Ordinance amending the 2012 appropriation, ordinance 2011-77 11/20/12

2012-67 An Ordinance authorizing the City Manager to enter into a health services 12/18/12

Agreement with the Franklin County Board of Health for 2013

2012-68 An Ordinance adopting the Budget for the 2013 fiscal year beginning 12/18/12

January 1, 2013

2012-69 An Ordinance to adopt an Employee Pay Plan and Authorized Strength for 12/18/12

2013

2012-70 An Ordinance adopting a Capital Improvements Plan (CIP) for 2013-2017 12/18/12

2012-71 An Ordinance amending Chapter 1270.11 “Definitions” and approving the 12/18/12

Addition of Chapter 1276.24 “Temporary and Portable Structures” of the

Pickerington Codified Ordinances

2012-72 An Ordinance authorizing City Manager to execute a termination of lease 11/20/12

And general release agreement with Sprint (F.K.A. Nextel)


2012-74 An Ordinance adopting the Code of Personnel Practices and Procedures

And repealing the current Personnel Policies and Procedures manual in

Whole

2012-75 An Ordinance accepting the amended final plat for Diley Crossroads 12/18/12

Commercial Subdivision

2012-76 An Ordinance to authorize the City Manager to enter into a one year 12/18/12

Contract with Anthem Blue Cross/Blue Shield for health insurance for

City employees and declaration of necessity and emergency as the present

Policy expires on December 31, 2012

2012-77 An Ordinance to authorize the City Manager to enter into an agreement with 12/18/12

Vision Service Plan (VSP) for vision insurance for City employees and the

Declaration of necessity and emergency as the present policy expires on

December 31, 2012

****************************************** LAST ENTRY *********************************************

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2012 RESOLUTIONS

Resolution Date

Number Title of Resolution Passed

2012-01R A Resolution confirming the City of Pickerington’s participation 02/07/12

In the mitigation program of the Fairfield County Office of Emergency

Management and Homeland Security

2012-02R A Resolution to adopt the City of Pickerington Community Event 02/21/12

Permit Policy

2012-03R A Resolution re-appointing Tim Wagner to the Personnel Appeals Board 02/21/12

2012-04R A Resolution to support a regional water storage tank maintenance 03/20/12

Request for qualifications (REQ) process

2012-05R A Resolution crating the JAG grant fund 03/20/12

2012-06R A Resolution adding Edward Jones to the City of Pickerington’s 03/20/12

Section 457 Deferred Compensation Plan, adopted by Resolution

2011-27R, and offered by the City for the benefit of its employees

2012-07R A Resolution authorizing the Police Department to apply for the 2012 04/03/12

Drug Use Prevention Program Grant (formerly Dare grant)

2012-08R A Resolution to authorize the purchase and disposal of vehicle’s 05/01/12

Pursuant to the Vehicle Equipment Replacement & Purchase Policy

2012-09R A Resolution for support for Tyler’s Light Foundation 04/17/12

2012-10R A Resolution to authorize the City Manager to execute an addendum to the 05/15/12

Agreement with Rumpke of Ohio, Inc., LLC for residential refuse service

2012-11R A Resolution authorizing participation in the National League of 05/01/12

Cities (NLC) Service Line Warranty Program

2012-12R A Resolution to waive the provisions of Section 612.07 of the City’s FAILED

Codified Ordinances for the 2012 Violet Festival on July 25 through 05/01/12

July 28, 2012, on City property

2012-13-R A Resolution to waive the provisions of section 612.07 of the City’s 06/05/12

Codified Ordinances for the 2012 Violet Festival on City property

2012-14R A Resolution re-appointing Craig Burre to the Parks and Recreation Board 05/15/12

2012-15R A Resolution accepting the easement granted by Carl E. Smith and 05/15/12

Directing the Manager to comply with the terms contained therein

2012-16R A Resolution of support for the Walnut Creek Watershed Balanced 06/19/12

Growth plan

2012-17R A Resolution to adopt the 2013 Tax Budget to meet the 06/19/12

July 15, 2012, deadline as set forth in the Ohio Revised Code,

Section 5705.28

2012-18R A Resolution to accept an MPH Industries brand Enforcer Model 07/17/12

Cruiser radar system

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2012-19R A Resolution authorizing the City Manager to enter into an LPA Federal 08/21/12

Local –Let project agreement with the Ohio Department of Transportation

2012-20R A Resolution authorizing the City Manager to apply for the 2012 Ash 07/17/12

Removal & Canopy restoration grant program

2012-21R A Resolution to authorize the purchase and disposal of vehicles 07/17/12

Pursuant to the vehicle/equipment replacement & purchasing policy

2012-22R A Resolution accepting the easement granted by Robert L and Cheryl L. 07/17/12

McElwee and directing the manager to comply with terms contained

Therein

2012-23R A Resolution accepting the easement granted by the Board of Education 08/07/12

Of the Pickerington Local School District and directing the City Manager

To comply with the terms contained therein

2012-24R A Resolution authorizing the City Manager to apply for and accept funds 08/21/12

From the Workplace Wellness Grant Program

2012-25R A Resolution adding ICMA Retirement Corporation to the City of 08/21/12

Pickerington’s section 457 Deferred Compensation Plan, adopted by

Resolution 2011-27R, and offered by the City for the benefit of its employees

2012-26R A Resolution to authorize the City Manager to execute an agreement with the 09/04/12

Pickerington Local School District for extraordinary police services

2012-27R A Resolution authorizing the City Manager to apply for and accept funds 09/04/12

From State Farm Insurance grant program

2012-28R A Resolution creating the S.R. 256 Safety Grant Fund 09/18/12

2012-29R A Resolution to accept a $15,000 Donation from the Pickerington-Violet 09/18/12

Township Historical Society

2012-30R A Resolution accepting the amounts and rates ad determined by the 09/18/12

Fairfield County Budget Commission and authorizing the necessary tax levies

And certifying them to the County Auditor

2012-31R A Resolution appointing Mark Dembski to the Planning and Zoning 09/18/12

Commission

2012-32R A Resolution re-appointing Mike McKinley to the Parks and Recreation 09/18/12

Board

2012-33R A Resolution appoint members to the Board of Zoning Appeals 09/18/12

2012-34 R A Resolution to recognize and support October as Manufacturing month 10/02/12

In Ohio

2012-35R A Resolution authorizing the City Manager to enter into an economic 10/18/12

Development and real estate purchase agreement with Homestead

Development Company, LLC to sell approximately 8.0+/- acres for

The purpose of economic development of an indoor recreational facility

As outlined in the agreement

2012-36R A Resolution authorizing the City Manager to apply for Ohio Public Works 10/02/12

Commission (OPWC) grant funds for the W. Columbus Street Improvement

Project

2012-37R A Resolution authorizing the City Manager to submit a grant application DIED

To Ohio Public Works Commission (OPWC), Clean Ohio Fund – Green 10/16/12

Space Conservation Program, for funds for parkland acquisition and wetland

Preservation and enter into agreements with the OWPC as may be necessary

And appropriate for obtaining this financial assistance

2012-38R A Resolution appointing Angela Geist to the Personnel Appeals Board 10/16/12

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2012-39R A Resolution to authorize the City Manager to execute an agreement with 11/06/12

Rumpke of Ohio Inc., LLC for residential refuse service

2012-40R A Resolution authorizing the City Manager to apply for MORPC federal 10/16/12

Grant funds for the W. Columbus Street improvement project

2012-41R A Resolution authorizing the City Manager to enter into a sponsorship 11/20/12

Agreement with SOH Productions for internet television

2012-42 R A Resolution to authorize the City Manager to execute an agreement with 12/18/12

Ice Miller Whiteboard and MKSK for consulting services related to

Revision of the Pickerington zoning code

2012-43R Annual Resolution to request advance distribution of tax monies of 2.3 12/18/12

Mill general operating levy from the Fairfield County auditor pursuant to

Section 321.34, Ohio Revised Code

2012-44R Annual Resolution to request advance distribution of tax monies of 5.5 12/18/12

Mill police operating levy from the Fairfield County auditor pursuant to

Section 321.34, Ohio Revised Code

2012-45 R A Resolution to accept a donation from Grace Fellowship Church 12/18/12

2012-46R A Resolution to adopt the City of Pickerington fund balance

2012-47R A resolution re-appointing Steve Malone to the Parks and Recreation 12/18/12

Board

2012-48R A Resolution to reject all bids for the City of Pickerington dewatering,

Hauling and disposal of treatment sludge project and to rebid the same

2012-49R A Resolution authorizing the City Manager to execute an addendum to

The agreement with Synagro Central, LLC, for biosolids management

Services

****************************************** LAST ENTRY *********************************************

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Clerk of Court

In 2012, the Clerk of Court processed a total of 2,204 cases which

includes traffic, criminal and parking citations. Through cooperation

between the Pickerington Mayor’s Court and the Pickerington Income

Tax Department, the Mayor’s Court was able to collect $101,729.07 in

delinquent income taxes.

The Clerk attended the Association of Mayor’s Court Clerks of Ohio

Spring Conference in Lima, Ohio and the Fall Conference in Dublin,

Ohio. Attendance at these conferences is a continuation of education,

which is required to obtain certification as a Mayor’s Court Clerk. The

Clerk served as 2011 President of the Central Ohio Mayor’s Court

Clerks Association and also serves as Central Representative for the

Ohio Association of Mayor’s Court Clerks. The Clerk is the Central

Region Representative for the State of Ohio Association of Mayor’s

Court Clerks.

Court Case Totals for 2012

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Criminal 12 9 12 10 11 14 8 12 12 5 8 3 116

Tax 53 76 0 21 0 28 9 11 30 7 64 0 299

Traffic 108 148 164 159 144 190 110 116 113 127 106 97 1582

OVI 2 0 2 0 1 1 1 1 1 0 1 0 10

Parking 27 49 18 12 12 10 13 25 12 5 5 9 197

TOTAL 202 282 196 202 168 243 141 165 168 144 184 109 2204

Molly Schwartz

Clerk of Court

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Michael D. Taylor

Chief of Police

Police Department

The department hired one (1) Patrol Officer and

appointed four (4) Auxiliary Officers in 2012. The Patrol

Officer hired was Shaun Mikicic. The Auxiliary Officers

appointed were Jan Carter, Cody Schmid, Alexander

Sinewe, and Shane Bradfield. These officers bring a vast

amount of knowledge and experience to our agency. In

addition to hiring officers in the patrol division, the

department also hired a full-time dispatcher and a part-

time dispatcher in 2012. The full-time dispatcher hired

was Tawnia Fields. The part-time dispatcher hired was

Jennie Barker. Dispatcher Barker has five years of

experience as a dispatcher in Nevada where she worked

with the Las Vegas Metropolitan Police Department.

In 2012 the department’s 9-1-1 system was upgraded. The software upgrade will support next

generation call types such as texting to 9-1-1.

PATROL

The department in coordination with the Ohio Department of

Public Safety participated in an “Over the Limit, Under Arrest” and

“Click It Or Ticket” campaign. Officers performed over 500 traffic

stops during these events. The department was awarded a new

speed measuring device for participating.

In 2012 the department implemented a

Drug Enforcement Program. Dean Brown

became the department’s first officer

assigned to the program. Officer Brown is

responsible for acting as a liaison between

the department and state, federal, and

local area law enforcement agencies with

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regards to drug enforcement. Officer Brown also develops and distributes drug intelligence to patrol

officers and detectives, conducts plain clothes assignments, and serves part-time on the Fairfield County

SCRAP (Street Crime Reduction and Apprehension Program) team. Officer Brown was involved in

several drug trafficking arrests this past year, contributing greatly to the city’s efforts on drug

interdiction.

In 2012 Officer Jim Gallagher and his K9 partner

Shadow participated in drug searches at

Pickerington High School Central, Pickerington High

School North, Lakeview Junior High School, and

Ridgeview Junior High School. The department

continues to work with the school administration

scheduling future searches. Officer Gallagher and

Shadow also assisted several other area

communities in their efforts to keep drugs out of

their schools and communities.

Walk With A Cop Day and Bike To School Day- The department

participated in a day of walking and riding bicycles to school with

children. Several officers rode bikes and walked with elementary and

middle school children to their schools. This event was organized to

teach the children about pedestrian and bicycle safety. Several

different neighborhoods and many children and parents participated

in this community event.

In 2012 the department implemented a new summer program. The Children Home Alone Program

(CHAP) is designed to help ensure the safety of children during the summer months. Residents can

register their home with the police department as having teens or pre-teens staying home without adult

supervision. Officers will then pay special attention to those homes registered. Officers will then

contact the resident and inform them of activity, or in the case that illegal or dangerous activity is

observed, take immediate action.

In 2012 the Ride Along Police Program (RAPP) was implemented by the departments School Resource

Officer (SRO) Abe Haroon. This program allows students interested in a law enforcement career to

come to the police station during the summer and spend a day with the SRO doing police type activities.

Students get to tour the police facility, handle police equipment such as unloaded firearms, radar, riot

gear, fingerprinting equipment, and go out on patrol in a patrol vehicle with an officer. They are

exposed to the dispatch center and allowed to observe dispatchers responding to calls for service and

dispatching officers to emergencies.

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TRAINING/AWARDS

In April 2012 Detective Jason Bontrager was recognized for his dedication and

professional service to the community. Detective Bontrager was presented an

award reflecting his Community Service Commitment at the Tenth Annual Blue

Coat Appreciation Dinner that was hosted by the Knights of Columbus.

DARE

The DARE Program has been restructured and returned to

the Pickerington Local School District. This DARE Program is

a two week program that is offered before school begins and

is on a volunteer basis. Approximately 300 students

graduated from the program offered at Diley Ridge Middle

School, Harmon Middle School, and Tollgate Middle School.

The DARE program was such a success this year that

attendance is expected to more than double for 2013.

In 2012 the department hosted a presentation on the increasing opiate problem in the community.

Approximately 150 community members attended the presentation at Pickerington High School Central.

The presentation addressed the nation’s growing opiate problem.

In 2012 the department participated in Drug Drop Off day. In coordination with Channel 4 and Krogers,

the department collected approximately 150lbs of pills, approximately three (3) garbage bags of liquid,

and a large box of syringes.

HOMELAND SECURITY

All city personnel continue to be trained in NIMS (National Incident

Management System) in the event of a man made or natural disaster

of any scale. This would include events such as, snowstorms, floods,

fires, and other disasters.

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In 2012 Commander Matt Delp and Commander Greg Annis participated in a Homeland Security

Regional Exercise. The exercise tested the functionality of Fairfield and Franklin County’s Emergency

Management Agencies (EMA). The scenario of the exercise was a terrorist attack on local schools

throughout the Midwest. State evaluators scored both Fairfield County and Franklin County very high

on the exercise.

STATISTICS

Calls for service (including 9-1-1 calls) slightly decreased

from 38,011 in 2011 to 37,792 in 2012. Total reports made

were 1,998. Report figures include incident reports,

criminal reports, traffic reports and accident reports.

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Greg Bachman City Engineer

Engineering Department

The City’s Engineering Department is responsible for the

planning, design and construction inspection of the

City’s public infrastructure. This infrastructure includes

our transportation system and City utilities. The

transportation system consists of 60 miles of roads and

21 traffic signals. Utilities include the City’s water

system, sanitary sewers and storm drainage system.

The Department reviews and inspects work completed

by private developers and private utilities. The

department prepares the City’s 5-year Capital

Improvement Plan (CIP).

The Engineering Department provides technical support

to the Planning and Zoning Department, Building Department, Service Department and the Parks and

Recreation Department. The Engineering Department makes recommendations to City Council,

including the Finance, Safety and Service Committees of City Council. The department advises the

Planning and Zoning Commission and the Parks and Recreation Board.

The Engineering Department has the following 4 employees with a collective 100+ years of engineering

and construction experience:

City Engineer – Greg Bachman, PE, PS Staff Engineer – Brenda VanCleave, PE

Construction Inspector – Scott Parker Construction Inspector – Brett Thompson

A recap of projects during 2012:

A Water Master Plan for the city was completed in 2012. The Master Plan includes mapping of

the complete city water system, a computer model of the system including flows and pressures

and an analysis of the capabilities of the City’s well field. The plan is being used to prioritize

future City Capital Improvement Projects.

A Sanitary Sewer Master Plan was also completed in 2012. The Master Plan mapped the City’s

sanitary sewers, delineated drainage areas and provided a computer model of the system. Flow

monitors were placed to check capacities of lines. The results of the Master Plan are being used

to recommend and plan future projects.

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Construction was completed on a new 180 foot

high, 750,000 gallon elevated water storage tank

near the intersection of Refugee Road and

Windmiller Drive. The water tank provides

increased water pressure for fire protection of the

commercial corridor in the northern section of the

City along SR 256 and Refugee Road.

The City’s Water Treatment Plant (WTP) had its

existing ion (salt) exchange treatment system

replaced by a state of the art reverse-osmosis

system. The reverse-osmosis system gives the

City the best quality water in the area. The

project cost of $1,800,000 will be recouped by

elimination of the $200,000+ annual cost which

the City has expended for salt softening.

CDBG ADA ramps – 14 ADA compliant handicap

sidewalk ramps were installed in the Pickerington

Hills subdivision. The CDBG grant for the project

covered 100% of the construction cost.

Crack sealing was performed on approximately 8 miles of city streets. Crack sealing is a cost

effective method of helping to prolong pavement life. It reduces the amount of water that gets

into the pavement lessening the effects of winter’s freeze-thaw cycles that create many of our

potholes.

Construction inspection of commercial projects, residential projects and capital improvement

projects was conducted throughout the City.

Planning and design for the following upcoming projects:

The City received a $5,000,000 ODOT Safety Grant for the SR 256 corridor from I-70 to south of

Refugee Road. The project will include the extension of the 3rd southbound through lane on SR

256 from Hunter’s Run/Marcus Cinemas to Refugee Road. There will also be northbound lane

additions at SR 204 and the eastbound on-ramp to I-70. The project also includes safety

upgrades to 8 traffic signals along the corridor. The traffic signals will have mast arms, back

plates, large street name signs and lighting.

Design work began on a realignment of the intersection of Center/Milnor/Meadows Blvd. The

City is receiving a $500,000 MORPC grant for the project. Construction is currently slated for

2015.

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The City received a $300,000 ODOT Safe Routes to School grant for sidewalks and multi-use

paths around Pickerington Elementary School on Long Road near Diley Road. This is the third

100% grant the City and Township have been awarded on behalf of the Pickerington Local

Schools.

Design work continued on a replacement sanitary sewer trunk line along Sycamore Creek, from

City Hall to the Waste Water Treatment Plant (WWTP).

A Storm Drainage Master Plan has started to map the City’s storm sewers, ponds, and streams.

The plan will delineate drainage basins, inventory the City’s storm sewers and provide a

computer model of the City’s storm sewers to aid in the planning of future projects. It will also

address the mandated water quality requirements set by Ohio EPA as part of the City’s Storm

Sewer Discharge Permit.

Implementation of computerized pavement management system for the maintenance of the

City streets.

Traffic counts were taken of key roadway segments and intersections for future roadway

planning in the City.

FEMA remapped the City’s floodplains.

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Building Department

The Building Department is charged with the

enforcement of the Ohio Building, Mechanical and

Plumbing Codes and its referenced standards along with

the Residential Code of Ohio. These Codes provide the

standards that ensure public safety and health. With a

qualified staff, our growing community can rest assured

that the buildings around us are being built right, will be

safe, and will last.

Green construction codes are being developed for both commercial and residential occupancies. These

standards are providing a framework linking sustainability with safety and performance. These

standards are also establishing minimum regulations for buildings and systems using performance-

related provisions.

The Building Department issued a total of 517 permits in 2012; these permits included 96 new single

family homes, 142 commercial permits, and 277 home improvement permits. There were 101

Certificate of Occupancies issued for both commercial and residential occupancies.

The Building Department continues its commitment to providing the best customer services possible.

We are here as a resource for our residents and we encourage them to take advantage of the

knowledgeable staff in the Building Department. Answering questions, consultations, plan checks and

code interpretations are some of the services provided to the community.

Code Enforcement was moved back to the Building Department in 2010 with an emphasis placed on

bringing complaints to a close. Some changes were made within the Code Enforcement division that

should bring an increase to the resolutions of complaints. The division has a data base in which all

complaints are entered and tracked through the system. Each complaint is addressed and resolved

before the complaint is closed. This system will ensure better code enforcement.

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Development Department

The Development Services Department oversees all activities to promote business development in the City and to ensure that the growth of the City is planned and well-managed. The Development Services Department performs economic development activities such as new business attraction, business retention and expansion, marketing of the community, and participation in regional planning and marketing efforts. City staff actively participates in the Pickerington Area Chamber of Commerce, Fairfield 33 Development Alliance, Mid-Ohio Regional Planning Commission, and the Olde Pickerington Village Business Association (OPVBA). The department responsibilities also include all Planning and Zoning activities for the City.

Highlights for 2012 within the

Development Services Department include:

Development of a new marketing campaign to promote the City and available sites to development professionals.

The Refugee Road Corridor Study was written and adopted. Staff is currently working with the different landowners in the area to help determine the best use for their property.

The expansion of the Conditional Use Permit for Outdoor Service Facilities to include the M- Industrial District.

The creation of the Pickerington Area Economic Development Team, which is made up of the President of the Pickerington Area Chamber of Commerce, the Economic Development Specialist for Violet Township and the Development Services Director for the City of Pickerington. The Team spends two afternoons a week going door to door to businesses to discuss how things are going and see if there is anything they can do to assist. This has proven to be a great way for the City to get a good understanding of how the business community is doing.

Continued joint marketing efforts with the Fairfield 33 Development Alliance to enhance the economic development opportunities in the State Route 33 corridor. Development Services Director attended two trips this year to Dallas and Austin, Texas as a member of the Alliance.

Joe Henderson

Development Services Director

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Businesses new to the City in 2012 include: Max Muscle, The Next Level, Body Ache Massage,

Principal Health Care, Creno’s Pizza, Orange Leaf Frozen Yogurt, Bicycle One, Pickerington Medical,

Big Lots, Fu Gu Sushi, Old Bag of Nails, Papa John’s, Massage Envy, Fortune Huff Law, and other

additions and expansions. The Olde Pickerington Village also saw business growth in 2011 with the

addition of the following businesses: Hoagland Brothers, Air Quest, Trinity Wellness Center

(relocated), Mossy Oak Properties, and Locker Room Barber Shop.

Commercial Development activity has been steady but slower than in recent years, consistent with

national trends. Below are developments on which construction was completed in 2011, and

developments that are currently under construction:

Development – Construction Completed in 2012

Development Square Feet Estimated Value

Essie's Angels Hair Salon 2,346 $50,000

Raising Cane's Chicken Fingers 2,722 $750,000

Pediatric Associates 12,027 $1,425,000

Total 17,095 $2,225,000

Development – Under Construction in 2012

Development Square Feet Estimated Value

Pickerington Central H.S. Expansion 207,982 $12,000,000

Ridgeview Junior H.S. Expansion 98,688 $16,000,000

Embroidery Barn Expansion 4,320 $250,000

MMA Insurance Expansion 2,094 $70,000

Pickerington Elementary School

Expansion 51,508 $7,000,000

Waterstone Landing Apartments* 94,854 $2,394,000

Total 459,446 $37,714,000

* Current status of apartments built and under construction

City Council adopted the Diley Road Corridor Study and Plan in April 2009 and the Refugee Road

Corridor Study in October of 2011 which was a goal of the Growth Management Strategy and

Assessment Plan adopted in 2005. The intent of these plans is to anticipate and prepare for future

economic development opportunities that have been enhanced with infrastructure improvement

and are expected as economic conditions improve. Furthermore, in the past few years the City has

adopted impact fees, nonresidential design standards, residential design standards and a Park and

Recreation Facilities Master Plan per the Growth Management and Assessment Plan.

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Clement Chukwu Planner 2

Planning and Zoning Department

The Planning and Zoning Department (P&Z) was active

reviewing various development requests (zoning

certificates, certificates of appropriateness,

comprehensive sign plans, zoning amendments,

subdivision plats, planned unit developments, variance

requests, conditional uses, etc.) for zoning compliance.

P&Z Staff has also assisted the Building Department

with code enforcement when needed.

During 2012 the P&Z Department added two new staff

members; Clement Chukwu and Megan Wainright. Ms.

Wainright was the part-time administrative assistant

who assists with the processing of projects as well as

other duties and responsibilities as needed, in 2013 she

will be coming on full time. Mr. Chukwu was hired as the Planner 2 for the City and started in June

2012. He has taken over the day to day projects for the P&Z Department including the review and

approval of all Zoning Certificates and review of the P&Z Commission and BZA Agenda Items.

During 2012, the department approved Certificates of Appropriateness for site plan, architectural,

landscaping, signage and lighting to several businesses in Pickerington such as Tide Dry Cleaners, Midas

Auto Repair, Burger King, Pickerington Medical Center, Shell Gas Station, Grace Fellowship Church, and

Pickerington Eye Care. In addition, The Northwest corner of Hill Road North and Diley Road was rezoned

from Planned Community Commercial to Community Commercial; also the proposed OhioHealth Site

was rezoned to Suburban Office. Staff has continued its relationship with Glavan Feher Architects for

the review of building elevations during the Certificate of Appropriateness for Architecture as well as

establishing a relationship with Triad Architects to be the City’s backup for Architectural Review. The

City and Violet Township have continued to share land-use and development applications through a

Joint Planning Agreement. This appears to be successful creating an open line of communication.

The P&Z Department continued to work on sustainability standards to encourage the use of alternative

energy in the future development. City Council approved regulations for solar energy regulations and

wind turbine.

The P&Z Department has continued to utilize the Building Department Software (BDS) program for all

zoning certificates as well as P&Z and BZA cases. This has been a great way to maintain our records.

The P&Z Department continues to collaborate with the Fairfield County Auditor GIS Department in

maintaining and updating the City’s inventory of maps. In addition, the Department accesses the

County’s Accuglobe Data Explorer Computer Program that provides current digital mapping and

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property files of the City. The Department also assisted the Fairfield County GIS Department on

gathering information for various other projects that pertain to the City. This existing relationship with

the GIS Department continues to prove its value as the city works to resolve land use situations. 2012

aerials were flown and are currently in use at the City.

The department provides staff assistance to the Planning and Zoning Commission, Board of Zoning

Appeals, Service and Safety Committee and to City Council on an as needed basis. The staff also

represents the City at the Fairfield County Regional Planning Commission, Mid-Ohio Regional Planning

Commission, Olde Pickerington Village Business Association and at other committee meetings as

requested. The City provides staff with professional development opportunities through appropriate

memberships, conferences, seminars, etc.

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Edward Drobina

Service Director

Service Department

The Service Department is responsible for a variety of

tasks, including leaf pickup, street sweeping, utility

infrastructure maintenance, and street maintenance,

involving snow removal and work orders related to

water and sewer service.

As expected, as the City grows, so does the time

commitment for the provision of services. Some of the

2012 activities are summarized in the following tables.

WATER

During 2012, the Water Plant realized a 16% increase in the amount of water distributed to the public,

with the total production of 555.124 million gallons. The average daily plant production was 1.520MGD.

The increase in production is attributed to the extreme hot and dry

summer of 2012.

The design of an altitude valve and vault for the Longview 500,000 gallon

water storage tank was completed. The valve and vault will be installed

during 2013.

The City organized a Regional Tank Maintenance Steering Committee to

evaluate contractors for a Tank Maintenance Program for surrounding

communities. Our goal is to have a contract awarded during 2013 for the

Tank Maintenance Program.

WASTEWATER

The Wastewater Treatment Plant has the capacity to treat

3.2 million gallons per day. During 2012, the average daily

flow was 2.17MGD, with the total treated per year of

793,900,000 gallons treated and discharged to Sycamore

Creek, with no NPDES violations. City staff performed 7015

routine analyses of the wastewater influent and effluent.

35

Fall protection and arc-flash protection equipment was purchased for the plant operators.

An internship program was established to assist the unemployed and under-employed wastewater operators to accumulate hours needed to maintain or acquire an EPA certificate.

Wastewater staff hosted their second annual open house on Earth Day, providing the public an opportunity to tour the facility to better understand the importance of wastewater treatment.

Remote gate openers, electric door locks, and video cameras were installed for the safety of staff and protection of equipment.

Treatment staff took the lead in establishing a regional training group for treatment plant operators.

HDR Engineering was selected to design an upgrade for the Leasure Drive Lift Station.

STORMWATER

City crews repaired 25 catch basins and installed several feet of drainage pipe. City crews also swept

544 miles of streets, collecting 88 cubic yards of debris. This improves the quality of storm runoff

entering the streams. Crews collected 120 loads of leaves, accumulating 792man hours.

URBAN FORESTRY

The City has been honored as a “Tree City USA” for 20 years in a row. There were 94 trees planted, 706

trees pruned, and 86 trees removed during 2012. In August, 2011, City Council passed legislation to

merge the Tree Commission with the existing Parks and Recreation Board. The Tree Commission

Members were appointed to the existing Parks and Recreation Board, making it a seven-member board,

appointed by Council. Also a Council representative from the Public Safety and Community Affairs

Committee sits as a non-voting member, except when needed to break a tie vote.

STREETS

During 2012, the City crack-sealed 87,441 square yards of street surface at a cost of $21,724.00, and

repaired or replaced 93 signs. During the winter months of 2012, City crews applied 557 tons of salt for

snow removal, accumulating approximately 143.5 man hours.

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OTHER ACTIVITIES

The City purchased battery back-up units to be installed on traffic signals at the intersections of

Center & Columbus Streets, Fullers Way & Refugee Road, Windmiller & Refugee Road, and

Winderly & Tussing Road. The City also purchased three back-up generators to operate the

traffic signals at the main intersections.

The City installed three fountains on the Fox Glen West retention pond.

The City removed the planter in the downtown plaza area. This opened the area for community

events to be held off the street.

The Service Department started an “Adopt-A-Subdivision” Program. Once each month, a

subdivision is chosen for tree trimming, sign repair, litter collection, and street sweeping.

City crews operated 96 main line valves and performed maintenance on 10 fire hydrants.

The City purchased a sewer jet trailer and a hydraulic valve operator, to aid in the maintenance

of sewer lines and main water valves.

The water wells at the Hereford Well Field were abandoned due to lack of production.

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Recreation Department

The Pickerington Recreation Department can look back

at 2012 as a hugely successful year, which included 1584

registrants for the various programs, classes, and

workshops, and 955 renters for various facilities.

Additionally, the special events sponsored or co-

sponsored by the Department came off without a hitch,

except for one Sunday summer concert and a Friday

night movie which were rained out.

The Department offered more summer sports camps

than ever before, and during the course of the year,

featured 48 new classes and programs for the first time.

The Department partnered with the Pickerington Area

Chamber of Commerce, the Pickerington Local Schools, the Pickerington Lions Club, the Pickerington

Christian Church, Children’s Hospital Twigs #165, the Pickerington Senior Center, Eastside Vineyard

Church, the Rock Factory Studios, the Olde Pickerington Village Business Association, David Beckham

Photography, the Pickerington-Violet Township Historical Society, PickeringtonKidz.com, the Violet

Festival Committee, the Pickerington Food Pantry, and the Columbus Flyers Disc Golf Club in a variety of

activities and programs during the year.

SPRING

Casual play on the City’s disc golf course throughout the

spring and summer months once again exceeded the City’s

expectations.

Also noteworthy is an 8.5% growth of garden plots and

gardeners involved in the Pickerington Community Gardens.

All available plots were utilized.

Co-sponsored events “Breakfast with the Bunny” and

KidzFest were well-attended.

Rebecca Medinger

Recreation Administrator

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SUMMER

The Adult Softball Leagues had a total of 32 teams in 4 leagues, and the Summer Playground program

drew 36 registrants. Three separate sessions of tennis lessons, and an adult league, were filled

throughout the summer.

Also in summer Department activity, the July Fourth Parade included more than 89 entries, and an

enormous crowd witnessed the fireworks later that night. Giant Eagle sponsored the Department’s

Summer Concert Series for the sixth straight year, and Fairfield Federal sponsored the Friday Night

Flicks, which brought great crowds to Sycamore Park on Friday and Sunday evenings throughout June,

July, and August. The July youth Fishing Derby produced new highs in participants and numbers of fish

caught.

The Pickerington Community Pool brought in a total of 2,119 Season Pass patrons, swimming lessons

attracted 208 youngsters, and all summer programs, classes, and workshops attracted 755 registrants.

AUTUMN AND WINTER

In October, both the Haunted Village and Tots Trick or Treat drew

praise from impressive numbers of attendees. The return of the

pumpkin-carving contest at the Haunted Village supplied many

creative entries. Also back by popular demand were the haunted

museum and the haunted house.

In co-sponsored events, “Breakfast with Santa” earned the Senior

Center its most profitable holiday event in eight years.

The Holiday Gathering and tree-lighting event was enhanced

by a caroling group, carriage rides, two Santa Clauses, crafts, a

story-teller, free hot chocolate, and a museum open house.

The Department sponsored the third annual holiday

decorating contest for Olde Pickerington Village. Girl Scouts

helped the City load the Mitten Tree for needy families in

Fairfield County.

“Letters to Santa” responded to 250 youngsters who used the

City Hall mailbox to the North Pole.

The Sunday Co-Rec Volleyball League had 7 teams with over 100 athletes participating.

Even though last year’s weather did not cooperate for a long cold season, the temporary ice rink was

usable for 2 weekends. This year the ice rink is looking much better in Victory Park for more ice-skating

and hockey devotees to enjoy.

The Department continues to offer a wide variety of activities and programs for families to enjoy

throughout the year.

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Lands and Buildings Department

Facilities Operations is responsible for the computers

and the care of the City’s facilities and operational

equipment at the police station, aquatic facility, street,

water, sewer, all municipal building structures, and

maintains all vehicle registration and titles for City

vehicles. Facilities Operations is involved with CORMA,

the self-insurance pool that covers the City’s

professional liability, general liability, umbrella and

vehicle insurance. Facilities Operations assumes the

duties of Risk Manager in safety, as well as Claims

Manager for insurance claims which requires

conducting record checks with the Bureau of Motor

Vehicles to insure that all persons driving city vehicles

possess a valid motor vehicle operating license.

Facilities Operations coordinates the disposal of City

surplus property and the purchase of items through the

State of Ohio Cooperative Purchasing Program.

Additional duties include maintaining the City’s communications systems, which includes telephones,

cell phones, various phone lines, T-1 circuits, internet circuits, the computer network system including e-

mail accounts, and installation of various software programs for all departments.

Projects this year included roof repair at City Hall in which ice guards were installed in valleys along with

new material, metal flashing repair and installation of new rubber boots on all soil pipes.

At the Carnegie Building there was interior painting completed and new window air conditioners

installed. The building was renovated with roof repair, brick replacement and tuck pointing, front door

bricks relayed and caulking throughout the exterior of the building.

The Building Department received new gutters and downspouts, all fascia was recovered with new

material, several damaged bricks were replaced and tuck pointing and caulking throughout.

Eric Vannatta

Facilities Operations Administrator

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Human Resources Department

Human Resources Lynn Miller continued in 2012 to

prioritize personnel projects related to safety, risk,

recruitment and retention, compliance, benefits,

employment practices and policies.

Under the guidance of the HR Director, the ESP –

Employees for a Safe Pickerington – safety team

continues to meet monthly to discuss safety items and

brainstorm training opportunities to mitigate risk. ESP

Lynn Miller reps are two-way communicators, responsible for

Human Resources Director bringing information to and from the departments

they represent.

OSHA safety consultant Kyle Weygandt visited the City 10 times in 2012 to present industry best-

practices for a variety of safety topics from: Personal Protective Equipment and Ladder Safety to Lock-

out/Tag-Out, Heat Safety and workplace musculoskeletal risks and mitigation. The City continues to

provide shared safety services for the region, with members from Violet Township and the Pickerington

Library participating in featured safety programs.

Other staff training organized by the HR Department included: Ethics Training, Fire and Tornado Drills,

two-part Active Shooter training and retirement planning. In addition, the HR Director worked with

other HR professionals in the area to bring noted industrial psychologist George Flanagan to

Pickerington in September to present a leadership seminar that was well received by leaders from

Pickerington, Violet Township, Groveport and Canal Winchester.

The HR Director successfully applied for a $15,000 BWC Wellness Grant in 2012 to measure the success

of on-site wellness campaigns. The grant provides for annual biometrics screenings for employees. The

first such event took place on December 4, 2012. Over 40 employees took part in the free, 3-hour health

event. Other health initiatives include completing personalized on-line health risk assessments,

participating in lunchtime fitness activities and incentives for remaining fit and active outside of work.

The BWC-funded program will continue through 2016.

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There were four medical-only work-related injuries reported in 2012 plus one claim that resulted in

recurring medical treatment with less than one week away from work. This limited claims experience

allows the City to continue to retain a favorable group-rated status for reduced BWC premiums.

In October 2012, the HR Director was elected Secretary to the Board of Directors for the Central Ohio

Risk Management Association. She represents City interests with regard to this risk and liability

insurance pool. The membership for 2012 remains at 7 participating cities: Pickerington, Groveport,

Grove City, Dublin, Upper Arlington, Westerville and Powell. The group pools resources to retain greater

control over liability premiums and claims administration.

In the recruitment function, the HR Department successfully filled five newly-created positions in 2012:

full-time Recreation Assistant; full-time Building Department Administrative Assistant; Utilities Service

Technician II; Utility Treatment Plant Receptionist; and Police Officer. Eight positions were recruited due

to employee turnover and/or reassignment: City Hall Receptionist; Administrative Assistant/Executive

Secretary to the City Manager; part-time Administrative Assistant/Executive Secretary to the Mayor;

Development Services part-time Administrative Assistant; Service Department Administrative Assistant;

Planner II; plus one full-time and one part-time Public Safety Dispatcher.

Recruitment for summer seasonal staff continued with added emphasis on retaining top performers and

recruiting high caliber candidates to fill safety sensitive aquatic positions. The second-annual pool

orientation program provided safety training and policy review prior to employment which was

reinforced during mandatory in-service days throughout the summer. Parks and Streets seasonal

employees also took part in monthly staff safety training.

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2012 Full-time and Part-time Employees

Mayor’s Office

Sawyer, Tammy P/T Admin. Assistant/Exec. Sec. Schwartz, Molly Clerk Of Court

City Manager’s Office

Ebright, Wilma Admin. Assistant/Exec. Secretary Vance, William City Manager

Office of the City Clerk

Risher, Karen Deputy City Clerk Yartin, Lynda City Clerk Development Department

Megan Wainright P/T Administrative Clerk I Clem Chukwu Planner II Henderson, Joseph Development Services Director Engineering Department

Parker, Scott Construction Inspection Engineer I Thompson, Brett Construction Inspection Engineer I VanCleave, Brenda Staff Engineer Bachman, Gregory City Engineer Building Department

Certified Building Official Vacant Perrine, Angie Administrative Assistant Whittington, Sandra Building Coordinator

Finance Department

Cordle, Vickie P/T Utilities Billing Clerk I Eichner, Janice Assist. Income Tax Administrator Embrey, Araceli Finance Specialist Leasure, Sharon Utilities Billing Supervisor Messmer, Suzanne Income Tax Clerk II Noble, Lynn P/T Utilities Billing Clerk I Pulley, Kim Income Tax Administrator Ritter, Berneice P/T Income Tax Clerk Schornack, Christopher Finance Director

Spencer, Stephanie Deputy Finance Director Zelli, Roberta A Income Tax Clerk II

Human Resources Department

Lana Messmore Administrative Assistant Miller, Lynn Human Resources Director

Police Department

Dawes-Bailey, Melissa Public Safety Dispatcher I Dreisbach, Brianne L Public Safety Dispatcher I Edwards, Kristin A Public Safety Dispatcher I Large, Melanie L Public Safety Dispatcher I Jennie Barker P/T Public Safety Dispatcher I Stimmell, Jessica Public Safety Dispatcher I Tawnia Fields Public Safety Dispatcher I Wolfangel, Kathleen Public Safety Dispatcher I Annis, Gregory Michael Police Commander Baehr, Nicholas Police Officer Bartek, Robert Police Officer Bontrager, Jason Police Officer

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Bragg, Bryan Police Officer Brown, Dean Police Officer Cheney, Tod Police Sergeant Collier, Jeremy Police Officer Culbertson, Carl Police Officer Doran, Jeremy Police Officer Flanagan, Corey Police Officer Fries, Nathan Police Officer Frost, Bradley Police Officer Gallagher, James Police Officer Haroon, Ibrahim Police Officer Hoagland, Rick Police Officer

Mikicic, Shaun Police Officer Planck, Tim Police Sergeant Silvernail, David Police Sergeant Simcox, Daniel Police Officer Snyder, Stephen Police Sergeant Spreen, Thomas Police Officer Vacca, John G Police Officer Wallace, Chad Police Officer Delp, Gene Police Commander Fenner, Angela Admin. Assistant/Exec. Secretary McDowell, Ronald Receptionist Sharp, Carolyn Public Safety Dispatch Supervisor Taylor, Michael Police Chief Recreation Department

Paullin, Stephen Recreation Assistant I Medinger, Rebecca Recreation Administrator Service Department

Bayes, Daniel Service Technician II

Boyle, Peter Service Worker/Prevent. Maint Clay, Mark Stanton Service Technician II Mohler, Kenneth D Service Technician II Nutter, Harry Service Technician II Patterson, Samuel H Jr. Service Technician II Portier, Gregory Service Technician II Ross, Kevin Service Technician II Rostorfer, Richard Wayne Service Technician II Walsh, John Service Technician II

Hite, James Robert Service Foreman Baker, Tammy Administrative Assistant Vannatta, Eric Facilities Operations Admin. Drobina, Edward Service Director

Utilities Operations Division

Barnes, Richard Util Treatmnt Plant Operator III Borland, Seth Util Treatmnt Plant Operator II Cole, Tracie Util Treatmnt Plant Operator II Embrey, Donna Receptionist Harden, Larry Util Treatmnt Plant Operator III Robinette, Matthew Util Treatmnt Plant Operator I Stiles, Jerry Lynn Util Treatmnt Plant Operator Iii Armentrout, Gary Lee Util Treatmnt Plant Chief Operator Jackson, David W Util Treatmnt Plant Chief Operator Parks Division

Patterson, Richard Wayne Parks Maintenance Worker I Anderson, Gary Wayne Parks Maintenance Supervisor

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2012 Seasonal/Temporary Employees

Anderson, Alexandra Lifeguard Bass, Shannon Playground Aide Binkley, Sara Temporary Office Worker Borthwick, Sarah Lifeguard Brennan, Hayliegh Playground Aide Brunet, Julie Playground Leader Chontos, Katelyn Pool Co-Manager Combs, Charlie Lifeguard DeGeeter, Nathaniel Lifeguard Dittoe, Hannah Lifeguard Focke, Carlie Front Office Fulton, Kay-Lynn Lifeguard Henne, Samantha Lifeguard Hennerfeind, Walter Lifeguard Holstein, Hannah Front Office Hoyt, Allison Lifeguard

Hurst, Sarah Playground Aide Iden, Samantha Playground Aide Kane, Ethan Lifeguard Kolibash, Sarah Lifeguard Kopinsky, Debra Temporary Office Worker Martin, Evan Laborer Okel, Taylor Lifeguard Raymond, Nicholas Lifeguard Ritgers, Aaron Laborer Russell, Jeremy Laborer Sanders, Audrey Playground Aide/Lifeguard Smith, Matt Pool Co-Manager Smith, Stacey Temporary Office Worker Steele, Bethany Front Office Tatusko, Cheryl Playground Leader Vogel, Courtney Lifeguard Wiginton, Karen Playground Aide White, Lindsay Head Lifeguard Whetmore, Thomas Laborer Wood, Kyle Laborer Wulliger, Paige Front Office

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Finance Department

The City earned an Aa-2 long-term bond rating, as

affirmed by Moody’s in 2012. The City utilized this

excellent credit rating to refinance the outstanding

2004 Street Improvement Bonds (5.00%) to obtain a

net present value savings of $131,080 at a net interest

cost of 1.87%. The City also completed the sale of the

outstanding bond anticipation notes, to take advantage

to the historically low interest rates. The sale of the

$4.11M various purpose bonds yielded a 1.87% interest

rate. The City also completed the refinancing of the

variable rate lease on the $2.715M outstanding police

facility lease. The net interest rate for this sale was

refinanced at 1.66% from the current 1.87% rate.

Finally, the City completed the refinancing of the

Diley/Windmiller TIF from a variable interest rate, which was currently at 2.75% to an average 2.39%

interest rate. With the assistance of our financial advisors (Baird), the City was very pleased with the

result of this refinancing and anticipate this will assist freeing up General fund cash flows.

For 2012 the General Fund carryover balance decreased over prior year by $643,000. Much of this is

attributed to a planned street resurfacing program. The Government Finance Officers Association

(GFOA) recommends entities maintain a balance of at least two months of General Fund expenditures

(about 17%). The City maintained a balance as of year-end equal to 34% of General Fund expenditures,

ending fiscal year 2012 with a $2.82M cash fund balance.

The City updated their five-year forecast in 2012. This forecast has been a valuable tool assisting Council

with long-term goals regarding the finances of the City. The forecast has also been utilized to review

utility rates on an annual basis and determine if the correct rate structure is in place to support current

and future projects.

The City received the Government Finance Officers Association’s (GFOA) Award for Excellence in

Reporting for its Comprehensive Annual Financial Report (CAFR) for the ninth year in a row. In addition,

the State Auditor Dave Yost, presented the Finance Director with the Auditor of State “Award with

Distinction” for the 2012 CAFR report.

Chris Schornack

Finance Director

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INCOME TAX

The Income Tax Department is responsible for the collection

and processing of approximately 12,400 taxpayer accounts.

During 2012, income tax collections increased by 2.1

percent over the previous year. Additionally, the

department collected over $373,000 in delinquent income

taxes due, which was an increase of 27.2% over 2011

delinquent collections.

Over 2,000 taxpayers electronically filed City tax returns

during 2012. Beginning in 2013, the City has implemented a

new electronic filing system which is integrated with other

account data. This new system is streamlined and simple to

use, and it is anticipated that taxpayers will appreciate the

ease with which they can file their City returns. A mailer with more information will be sent in January

2013.

While the Income Tax Department no longer mails paper forms, the forms are available on request from

the Tax Department and are also available for download on the department’s webpage. The Income Tax

Department staff continues to be available for assistance in preparing City tax returns.

Finally, the end of 2012 brought with it the retirement of long-time Tax Administrator Jan Eichner. We

wish Jan the best in this new chapter in her life and she will be missed by the many citizens she helped

throughout her years in her position. Even though there has been a change in department leadership,

the Income Tax Department remains committed to serving the citizens of Pickerington in a fair and

friendly manner.

More detailed financial information may be found in the 2013 Annual Budget on the City’s website.

Jan Eichner

Former Income Tax Administrator

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The last page of this report.

2012 annual report - city of pickerington

Documents