Process Analysis for RWM –Incoming Records Management

ICAO Core Team

EDRMS Transformation

Outline

• Main Processes and Database

• Analysis Population

• Key Parameters

• Resource Utilization

The Processes –Incoming Records Operations

Maintenance Operations

The Database - REGIS

“Bring Forward” Registry File

Transfer of Enclosure

Registry File Transfer

Completion of Action on Registry

File

Incoming Statistics

Incoming Records Statistics

0

500

1000

1500

2000

2500

3000

3500

4000

1 2 3 4 5 6 7 8 9 10 11 12

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

File_ID Count

OF/F 2085

A2/45.21 1401

A2/45.24.2 1162

AN2/16 700

A2/45.24 459

TC2/3.107 (03/016)

415

EC2/16.11 413

A2/45.24.12 395

SA37/1 378

A2/45.24.1 333

TC2/3.38 (10/801)

298

LE3/41.2 263

A2/45.24.6 263

AN6/12 252

TC9/1.883 251

Files with most received records

Total Received Records Per Month for the analysis sample data

Records Register Updates

File_ID Count

AN2/16 247

SA37/1 217

EC2/16.11 161

TC2/3.38 (10/801)

158

AN6/12 151

A11/3.1.2 130

TC2/3.107 (03/016)

126

TC2/3.55 (10/801)

118

LM4/2 108

TC9/1.701.7 (01/801)

101

TC2/3.27 (05/801)

90

AN8/5 88

AS8/7 81

AN4/9.1.1 76

OF/F 71

2010 Files with most Updates

Records’ Enclosure Updates

0.00

50.00

100.00

150.00

200.00

250.00

300.00

Records’ Enclosure Updates with 50% Control Limits

Average Daily Imperfections

Sample Mean

Lower Control Limit

Upper Control Limit

File_ID Count

OF/F (Pseudo File) 43

A2/45.24.6 38

TC2/3.27 (05/801) 36

TC2/3.32 (10/801) 22

TC2/3.47 (08/801) 18

TC2/3.38 (10/801) 18

A10/15 18

AN6/12 14

AN21/6 14

AN2/16 12

A2/45.24.2 11

TC2/3.49 (07/801) 10

LM4/2 9

EC6/22 8

ENV3/3 8

AS8/16.30.CONF 7

2010 Files with most updates

Volume Open Date

File_ID Count

TC2/3.38 (10/801) 9

TC2/3.55 (10/801) 7

LE3/41.2 7

TC2/3.107 (03/016) 6

AN2/16 5

EC2/16.11 4

A2/45.24.2 4

SA37/1 3

TC2/3.165 (88/TF) 3

SWG5/1.4.1 3

TC2/3.102 (10/801) 3

A11/2.3.1 3

TC2/3.49 (07/801) 3

AN19/9.50.CONF 3

TC2/3.27 (05/801) 3

A2/45.24 3

0.00

20.00

40.00

60.00

80.00

100.00

120.00

140.00

Volumes Opened with 50% Control Limits

Average Daily Imperfections

Sample Mean

Lower Control Limit

Upper Control Limit

2010 - Files with most volumes opened

Volume Record Updates

100.00

120.00

140.00

160.00

180.00

200.00

220.00

240.00

260.00

280.00

300.00

Volume Record Updates with 50% Control Limits

Average Daily Imperfections

Sample Mean

Lower Control Limit

Upper Control Limit

File_ID Count

TC9/1.790.3 45

TC2/3.1 (GEN) 42

TC2/3.27 (05/801) 39

TC2/3.13 (93/018) 34

EC2/20.3.2.CONF 33

TC1/12.1 32

A1/39 30

EC7/8 29

TC9/1.800 26

TC1/51 26

TC2/3.111 (02/801) 25

TC2/3.107 (96/002) 24

TC1/46 24

TC2/3.47 (03/902) 23

TC2/3.19 (97/015) 23

A13/9 23

2010 - Files with most Updates

Bring Forward Updates

0.00

2.00

4.00

6.00

8.00

10.00

12.00

14.00

16.00

Bring Forward Updates with 50% Control Limits

Average Daily Imperfections

Sample Mean

Lower Control Limit

Upper Control LimitFile_ID Count

S2/3.1 1

E5/1.65 1

E5/1.64 1

E4/50 1

E4/43 1

E4/197 1

E4/172 1

E4/150 1

E4/127 1

E3/13.2 1

E2/51 1

E2/2.7 1

A14/2.3 1

2010 - Files with most updates

Percentage of Incoming Records

-0.10

0.10

0.30

0.50

0.70

0.90

1.10

1.30

1.50

1 2 3 4 5 6 7 8 9 10 11 12

Record Register Update

Enclosure Record Update

Volume Open

Volume Records Update

Forward Record Update

The Simulation

Proposed

Simulation Results

Conclusion and future direction

• Access to workflow level employees

• Trend Analysis

• Dollar savings

• Carbon Footprint