2013-02-26 accounting systems comparison
DESCRIPTION
This seminar will provide a review of the leading mid-market accounting systems in one power packed session (Microsoft, Sage, Intacct). If you need to be updated on the current crop of ERP systems, this seminar is ideal. We will walk you through the evaluation process while providing you with key insights on organizational strategy in selecting the best solution for your organization.TRANSCRIPT
Thrive. Grow. Achieve.
Financial & Accounting Systems Comparison
Seminar Comparison of Leading ERP Products
Seth Zarny - Partner Glenn Anstead – Senior Manager Buu-Linh Tran – Senior Manager Jeremy Taro – Business Development
February 26, 2013
WHAT’S ON TAP
• INTRODUCTION & AGENDA
• HOW TO SELECT ACCOUNTING SOFTWARE
• EFFECTIVE ACCOUNTING SYSTEM IMPLEMENTATIONS
• REVIEW OF TOP ACCOUNTING PRODUCTS
• DEMONSTRATIONS
• DYNAMICS GP
• DYNAMICS SL
• INTACCT
• Q&A
2
DO YOU NEED THE NEW SOFTWARE?
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!
3
SEMINAR AGENDA
• DECIDE WHEN TO REPLACE YOUR FINANCIAL SYSTEM
• REVIEW PROCESS FOR SELECTING APPROPRIATE SOFTWARE
• PROVIDE OVERVIEW OF LEADING FINANCIAL PACKAGES
• PRESENT DEMO OF 3 LEADING PRODUCTS • Dynamics GP • Dynamics SL • Intacct
4
ACCOUNTING SYSTEMS
MICROSOFT DYNAMICS SL (SOLOMON)
MICROSOFT DYNAMICS GP (GREAT PLAINS)
SAGE ACCPAC
SAGE MAS/90/200
INTACCT
DEMO –DYNAMICS GP, DYNAMICS SL, INTACCT
5
ACCOUNTING SYSTEM LIFE CYCLE
1 TO 2 YEARS OLD - INFANCY • Limited features, missing modules • Bugs
3 TO 4 YEARS OLD - CHILDHOOD • Young product • 3rd party modules, bugs, early developer
team 5 TO 6 YEARS OLD – ADOLESCENCE
• Move to next technical version • Product Performance • Modules with different strength
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ACCOUNTING SYSTEM LIFE CYCLE (CONT)
• 7 TO 11 YEARS OLD - MATURITY • Maturity and Respect • Vertical focuses • Advanced features and capabilities • Strong Channel
• 12 TO 15 YEARS – OLD AGE • Technology is Achilles heel • Legacy functions • Client base not technical leaders
7
STEPS FOR EVALUATING & SELECTING
• DECISION MAKING TEAM
• BUDGET
• TIME SCHEDULE
• CURRENT SYSTEM PROBLEMS • Requirements
• VAR OR SOFTWARE
• IT STAFF INVOLVEMENT
8
STEPS FOR EVALUATING & SELECTING (CONT)
• REVIEW POTENTIAL SOLUTIONS
• ELIMINATE OBVIOUS POOR CHOICES • Potential List of 2 or 3 products at most
• AVOID ANALYSIS/PARALYSIS • Evaluate Product Match to your Requirements • Accounting Library Used Here
• PRODUCT FEATURES
9
STEPS FOR EVALUATING & SELECTING (CONT)
• ANALYZE REQUIREMENTS AGAINST FEATURES
• IDENTIFY APPROPRIATE RESELLERS
• PRODUCT DEMONSTRATIONS
• PROPOSAL REVIEW
• REFERENCES
• DECISION
10
SUMMARY OF DYNAMICS GP 2010
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• STRONG USER PRODUCTIVITY FEATURES
• FLEXIBLE REPORTING & INQUIRY
• INDUSTRY LEADER
• INTEGRATION WITH EXTERNAL SYSTEMS
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SUMMARY OF DYNAMICS GP 2010 (CONT)
• KEY FEATURES INCLUDE: • Personalized Role Pages
• Integrated with Microsoft Office
• Business Intelligence – Analysis Cubes
• Business Portal – Team Collaboration
• Improved Efficiency
• Microsoft Visual Studio Integration
• Increased Internal Controls
12
SUMMARY OF DYNAMICS SL 2011
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• MATURE PRODUCT WITH HIGH MICROSOFT INVESTMENT
• POWERFUL USER INTERFACE WITH USER ROLES
• EASILY INTEGRATE WITH EXTERNAL SYSTEMS
• POWERFUL CHART OF ACCOUNT SEGMENTATION
• INDUSTRY LEADER IN PROJECT ACCOUNTING – GOVT CONTRACTING, GRANTS, PROGRAMS
13
SUMMARY OF DYNAMICS SL 2011 (CONT.)
• KEY FEATURES INCLUDE: • Integrated with Microsoft Office • Business Portal access to remote users • Customer Facing Web Pages customers
only see their data • Web Requisitions - Front-end to Purchasing
Module • Automates the Procurement Process • Powerful Project Costing • Improved Efficiency • Microsoft Visual Studio Integration • Increased Internal Controls
14
SUMMARY OF SAGE ACCPAC 200 ERP
• POWERFUL, POPULAR FINANCIAL SYSTEM THAT TARGETS HORIZONTAL & VERTICAL MARKETS – SMS&P
• WEB-BASED & DESKTOP APPLICATION
• LEADING ACCOUNTING SYSTEM VENDOR
• INTEGRATION WITH EXTERNAL SYSTEMS
• SUPPORTS FINANCIALS, DISTRIBUTION, MULTICURRENCY, PROJECT ACCOUNTING
15
SUMMARY OF SAGE ACCPAC ERP 200 (CONT)
• KEY FEATURES INCLUDE:
• Sage Accpac is scalable • Modular structure and customizable screens • Works on the Web, desktop, or both • Consistent Graphic Interface • Works with CRM, HR, and more • Flexible, object-oriented and multi-tiered
architecture
16
SUMMARY OF SAGE MAS/90/200
• POPULAR FINANCIAL SYSTEM THAT TARGETS BOTH HORIZONTAL AND VERTICAL MARKETS
• MATURE PRODUCT WITH MANY USERS • LARGE 3RD PARTY SUPPORT BASE • CUSTOMIZABLE & PERSONALIZED MODULE
• Screen mods • Script functions • New fields
• REPORTING TOOLS – CUSTOMIZED REPORTING, BUSINESS INSIGHTS, CRYSTAL REPORTS
• POWERFUL USER INTERFACE WITH USER ROLES
• EASILY INTEGRATE WITH EXTERNAL SYSTEMS
17
SUMMARY OF SAGE MAS/90/200 (CONT.)
• KEY FEATURES INCLUDE: • Business Alerts Module – rule based e-mails • Visual Integrator with external applications • FRx Financial Report Writer • Crystal Reports • Intuitive Interface & Navigation • Toolbar launch of any task • Microsoft Explorer-Like Interface • Task Lists • Multiple Database Choices
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CLOUD – CLAIMED KEY ATTRIBUTES
• AGILITY – IMPROVED RE-PROVISIONING
• COST – CLAIMED TO BE REDUCED, COSTS
• DISTRIBUTED OVER MANY USERS
• DEVICE & LOCATION INDEPENDENCE
• MULTI-TENANCY – KEY ISSUE FOR ERP
• RELIABILITY – MULTIPLE REDUNDANT SITES
• SECURITY – PROVIDERS DEVOTE MORE RESOURCES
• MAINTENANCE – UPGRADES INSTALLED CENTRALLY
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ON PREMISE ATTRIBUTES
•CONTROL – IN YOUR ENVIRONMENT •INTEGRATION WITH ORGANIZATION APPLICATIONS •CUSTOMIZATION – UNDER YOUR CONTROL •SECURITY – PLUSES & MINUSES •ACCESS – REMOTE ACCESS & CONTROLLED USERS •LOCAL DATA – DATA IS ACCESSIBLE •KNOWN COSTS – TRADITIONAL COSTS •REPUTABLE MATURE VENDORS
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MIXED CLOUD & TRADITIONAL VENDORS
EXISTING SOFTWARE – HOSTED IN THE CLOUD
MATURE PRODUCTS – FUNCTIONALITY
MONTHLY FEES
SINGLE TENANCY – UPGRADES, BACKUPS, CUSTOMIZED ATTENTION
INTEGRATIONS – TRADITIONAL
REMOTE ACCESS - CITRIX, REMOTE DESKTOP
KNOWN COSTS – TRADITIONAL COSTS
REPUTABLE MATURE VENDORS
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KEY DECISION CRITERIA TO CONSIDER
FUNCTIONALITY – DO CLOUD SOLUTIONS MEET YOUR FUNCTIONAL NEEDS?
SOPHISTICATION – WHAT LEVEL OF CUSTOMIZATION DO YOU REQUIRE
INFRASTRUCTURE SUPPORT – COMMITTED TO ON-PREMISE INFRASTRUCTURE, CLOUD, OR BOTH
COSTS – WHAT ARE THE REALISTIC COSTS FOR YOUR ORGANIZATION – ON-PREMISE VS CLOUD
SUPPORT – WHO IS SUPPORTING YOUR USERS, APPLICATIONS, AND INFRASTRUCTURE
22
INTRODUCTION TO INTACCT
•NEWER CLOUD BASED ERP SYSTEM • True Cloud Based
• Local Partners
• Yearly Costs
•STRONG FUNCTIONALITY
•VERY SATISFIED CLIENT BASE
•TARGETED TO FIRMS – IN NO PARTICULAR ORDER • Outgrowing Quickbooks
• Interested in the Cloud & Ease of use
• Not For Profit
• Project Oriented Firms – Professional services
• Very Strong Financials
23
THE ACCOUNTING LIBRARY SELECTION TOOL
INDEPENDENT ACCOUNTING SELECTION TOOL BY THE ACCOUNTING
LIBRARY – SOLUTIONS
METHODOLOGY INCLUDES
• Competitive Research – wide array of accounting software products
• Needs Analysis of your organization
• Business Process Improvement
• Comparison of program features against needs
• Weighting of requirements
• Ranking of features
• Selection of likely candidates
METHODOLOGY DOES NOT INCLUDE:
• Look & Feel
• User preferences & software experience
• Budget comparison
• Vendor Attributes
• Consultant Attributes
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THE ACCOUNTING LIBRARY SELECTION TOOL
ANALYSIS OF ACCOUNTING PRODUCTS
• Microsoft Dynamics SL
• Microsoft Dynamics GP
• SAGE MAS / 90
• SAGE Acc Pac 200 ERP
• Intacct
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THE ACCOUNTING LIBRARY SAMPLE RESPONSES
THE ACCOUNTING LIBRARY QUESTION ANSWERED FOR RAFFA COMPARISON SEMINARLIST QUESTIONS (USER - ANSWERED QUESTIONS)
Keys : --USER-- - Basic Accounting - Small Business --1-- - Microsoft Dynamcis GP, © , Microsoft Business Solutions --2-- - Microsoft Dynamics SL, © , Microsoft Business Solutions --USER- --1-- --2-- --3--
Accounts Payable Vendor Master File Supports One Time Vendors 4 Y Y Y Y Y Supports User Defined Numbering 8 Y Y Y Y Y Identifies Vendor Type 4 Y Y Y Y A Supports Foreign Addresses 6 Y Y Y Y Y Vendor Master File Supports: Single Order-From Contact 6 N N Y Y N Multiple Order-From Contacts 4 Y Y N N Y Multiple Pay-to Contacts 4 Y M N Y N Non-Print 1099 if Below Min Value 6 Y Y N Y Y
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THE ACCOUNTING LIBRARY RANKING
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THE ACCOUNTING LIBRARY RANKING
The Accounting Library Comparative Report Keys : --1-- BASE PRODUCT: Microsoft Dynamics SL, Microsoft Business Solutions --2-- TARGET PRODUCT: QuickBooks Premier Edition , Intuit, Inc. -- 1 -- -- 2 --
General Ledger Chart of Accounts Copy Chart of Accounts to New: Department Y N Profit Center Y N G/L Account Code Supports: Allocation Accounts Y N Inter-Company Accounts Y N Event/Project Costing Accounts Y N Statistical Accounts Y N Define Separately Major Structures for: Divisions Y N Departments Y N Operating Units Y N Define Reporting System Using Tree Diagram Y N
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THE ACCOUNTING LIBRARY RANKING
Module Ranked Report Keys :
----1---- - Microsoft Dynamics GP
----2---- - Microsoft Dynamics SL
----3---- - Sage MAS 200 ERP, Sage Software, Inc.
----4---- - Sage ACCPAC 200 ERPSage Software (ACCPAC Division)
----5---- - QuickBooks Premier Edition Intuit, Inc.
-------1------- -------2------- -------3------- -------4------- -------5------
GENERAL LEDGER 434 98% 434 98% 441 99% 444 100% 373 84%
ACCOUNTS PAYABLE 497 95% 505 97% 491 94% 499 96% 436 84%
ACCOUNTS RECEIVABLE 570 100% 562 99% 558 98% 560 98% 522 92%
BUDGETING 44 88% 50 100% 50 100% 50 100% 38 76%
GENERAL QUESTIONS 527 100% 519 98% 493 93% 492 93% 436 83%
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GRAND TOTAL : 2,072 98% 2,069 98% 2,033 96% 2,046 97% 1,805 85%
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DEMONSTRATIONS
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QUESTIONS?
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Page 21
THANK YOU!
Glenn Anstead Direct: 301-279-6503 E-mail: [email protected] Buu-Linh Tran Direct: 301-279-6511 E-mail: [email protected] Seth Zarny Direct: 301-279-6500 E-mail: [email protected] Jeremy Taro Direct: 301-279-6504 E-mail: [email protected]