2013-2014 esea consolidated monitoring
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2013-2014 ESEA Consolidated Monitoring . Office of Federal Programs . ESEA Fiscal and Program Compliance. General Education Provisions Act Sec. 440(a) Section 80.40 of EDGAR A-102 Common Rule and OMB Circular A-110 - PowerPoint PPT PresentationTRANSCRIPT
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2013-2014 ESEA Consolidated Monitoring
Office of Federal Programs
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ESEA Fiscal and Program Compliance
• General Education Provisions Act Sec. 440(a) • Section 80.40 of EDGAR • A-102 Common Rule and OMB Circular A-110 • OMB Circular 133 Subpart D--Federal Agencies
and Pass-Through Entities Responsibilities
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ESEA Consolidated Monitoring
• Title I• Title II• Title III• Title VI (RLIS)• McKinney Vento
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Two – Phase ESEA Compliance Monitoring Process
• Risk Assessment Criteria Approach to Identify LEAs for ESEA Compliance Monitoring
- Phase One: Cyclical Monitoring Process - Phase Two: On-site Technical Assistance
Monitoring
Note: Not all Counties will receive both Phases of Monitoring
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Phase One: Cyclical Monitoring Process
• Initiated during the 2013-14 year • Utilizes Risk Assessment to Establish a Five-
Year Schedule concluding in 2017-2018• 11 LEAs Monitored Annually through a Desk-
Audit Process • The LEA will Electronically Upload Compliance
Documentation to the HQSDCS as Outlined by the ESEA Consolidated Monitoring Indicators
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Phase One: Review and Reporting
• SEA Staff will Review the LEA Uploaded Documentation
• SEA Monitoring Lead will Schedule a Teleconference with the LEA to Discuss and Verify Documentation
• A Monitoring Report will be Provided to the LEA within 60 days of the Documentation Submittal
• The LEA will have 30 Business Days to Respond to the Monitoring with Corrective Action Plans
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Phase One: Appeals Process
• LEA May Appeal if Evidence of a Finding is Inaccurate
• Submitted in Writing within 30 days of Receipt of the Monitoring Report
• Documentation to Support Appeal Must be Submitted to WVDE with the Response
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Phase Two: On-Site Technical Assistance Monitoring
• Based on Annual Risk Assessment Rakings• A Maximum of Five On-Site Monitoring Visits will be Conducted Each
Year*• Counties with a Rating of 13 or Higher May Receive an On-Site Visit this
Year• Scheduled at a Mutually Convenient Time • Purpose: to Develop a Plan for Addressing Concerns from Monitoring
Report (no school visits will be conducted)
*Note that monitoring for specific program issues may be conducted at any time at the discretion of WVDE in response to written complaint/concern received by WVDE, Office of Federal Programs
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Phase Two: Preparation for Visit
• WVDE Team Leader will Collaborate with the LEA’s Designated Lead to Develop a Schedule
• The WVDE Team Leader will Confirm the Schedule at Least One Month prior to the On-Site Visit
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Phase Two: Activities During the On-Site Visit
• On-Site will Focus on Clarification of Compliance Concerns and Technical Assistance for Corrective Action from Desk Audit
• Documentation for Each Year Since Last Monitoring
• Availability of Appropriate LEA Staff • Development of a One-Year Workplan to
Prioritize Correction of Non-Compliance and Identify Technical Assistance
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Phase Two: On-Site Monitoring Report
• The Workplan Developed During the On-Site Visit will form an Addendum to the Report Compiled During the Desk Audit.
• The Report will be issued Electronically to the LEA by WVDE within 30 Business Days of the On-Site Visit.
• A Written Acknowledgement of the On-Site Addendum Shall be Provided by the LEA with the Signature of LEA Superintendent
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Questions?
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High Quality Schools Data Collection System for Uploading Monitoring Documentation
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LEA Indicator Document
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ESEA Compliance Indicators • Organized under Seven West Virginia
Standards for High Quality Schools• Three Forms of Verification-Interview Questions (Teleconference)-WVEIS Data (Reviewed Internally by WVDE)-Documentation in HQSDCS (Uploaded by LEA for Desk Audit)
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Questions?
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General Topics
• 5-17 Report• Sequestration• Reading by 3rd Grade • Educator Evaluation• Professional Development• Building LEA Capacity for School Improvement• Parent Involvement
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Themes
• Maximize Impact of Program Funds• Reduce the burden of compliance planning
requirements that do not add value
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Goals
• To network to increase idea base for program planning
• To provide input to the SEA regarding ways to support the two identified themes
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Guiding Questions
• How can we improve our leadership structures to accomplish our curriculum and instruction goals?
• How do we improve capacity and human capital?
• How do we effectively engage all stakeholders? • How can we maximize personnel to achieve our
intended program impact?
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Task
• In 15 minutes generate one program planning idea/issue that you would like to pursue through network problem-solving