2013/2014YEAR END MEETING

Gilbert Public SchoolsBusiness Services

State Reporting

YEAR END TO DO LIST…

Retentions Non Grads Year End Attendance &

Withdrawals Demographics

RETENTIONS: K-11TH KG-11th grade students scheduled to repeat a grade

should be marked as ‘Retained’ on the enrollment tab for the current school year.

If the student is completing the school year, DO NOT add an end date or end status.

Retentions (KG-11th) must be entered no later than May, 22nd .

12TH grade students not graduating should have the ‘Graduation(Year End Status)’on the Enrollments Tab completed.

Do NOT add an end date or end status on the current school year.

Year end coding for non graduates must be entered no later than: May 22nd.

NON GRADS

YEAR END ATTENDANCE & WITHDRAWALS

Attendance for the last week of school should be taken as normal.

No student should have a withdrawal on the last day of school.

If you are informed of a student who is completing this school year but will not attend your campus next year : Complete the summer withdrawal on the 14/15 enrollment line (S1 or S99).

DEMOGRAPHICS Run the ADHOC report ‘Missing Demographic

Information’

Make sure all demographic information has been added to IC for all students.

All Demographic should be entered by May 22nd .

Reminders for Next Year

Withdrawals Attendance SAIS Information Uploads Kindergarten2014/20

15

WithdrawalsSAIS expects students who completed the 13/14 school year to attend the 14/15 school year – (This

includes 7th & 9th graders who completed the year at their elementary or junior high and are expected to attend the feeder junior high or high schools).

S99- Transfer within district: Students who have not returned to your campus but are attending another GPS campus : Enter the Summer withdrawal information to allow the new GPS campus can create the 14/15 line.

S1- Transfer Out of District: Students who have moved over summer: Enter Summer Withdrawal Information.

S4- NO SHOW: Students who do not show, with no correspondence the first 10 days of school: Wait until the 10th day of school (August 19,2014) and enter Summer Withdrawal Information.

Attendance

Reminder: The only time a student can be marked absent on their first day of enrollment, is the official first day of the school year:

August 6,2014(no exceptions)

SAIS InformationStudents who already have a SAIS

number in IC: Remember not to correct misspellings

of names, incorrect date or births, or incorrect genders.

The information may only be corrected after a successful upload for the 14/15 school year has taken place.

Uploads After the first upload is completed,

we will send an email of any errors that need to be corrected prior to the next upload.

The email will include the error and how to correct the error in IC.

SAIS uploads occur a minimum of every 20 days.

KINDERGARTEN ADE does not fund second year KG. Remember to modify the ‘Payer

Code’ on the Enrollments Tab for students repeating kindergarten.

Contact Us: State

Reporting Team: Jeremy Betts

545-2163

Joanna Catanzaro

545-2112