SPECIAL SERVICES MEETINGMAY 8, 2015

Agenda• Sps Statistics• End User Requirements• EMIS Reporting Periods• End of Year Procedures• End of Year Summer Shutdown

and Rollover• Admin Training 2015-2016• User Training 2015-2016• Sps User Meetings 2015-2016• District Rep• Survey Enhancement

• Kevin Freund, Software Answers• Sps Release 15.0.0

– District & User Banks– Live Contacts

• Questions

NEOnet Sps Statistics

Akron Digital Academy*Barberton City SchoolsBuckeye Local SchoolsBrunswick City Schools*Cambridge Community Schools (6)*Cloverleaf Local SchoolsCopley-Fairlawn City Schools*Coventry Local SchoolsCuyahoga Falls City SchoolsCuyahoga Heights Local SchoolsGreen Local SchoolsKent City SchoolsManchester Local SchoolsMaplewood Career CenterMaple Heights City Schools

*indicates a new school/building

Mogadore Local SchoolsNordonia Hills City School Norton City SchoolsPortage Lakes Career CenterRevere Local SchoolsRichmond Heights Local SchoolsSchnee Learning CenterSpringfield Local SchoolsSteel Academy*Summit Academy Community Schools (26)*Summit County PreschoolsTallmadge City SchoolsTwinsburg City SchoolsWoodridge Local Schools

There are currently 21 districts, 1 ESC, 2 Career Centers, 33 Community Schools and 2 Digital Academies in the NEOnet consortium using Sps:

End User Requirements 14.8

EMIS Reporting

• Reporting Periods Reminder• FY15– June 1, 2014 – June 30, 2015

• FY16– July 1, 2015 – June 30, 2016

Completing Tasks

• All Tasks should be Completed with the exception of valid Progress Reports Tasks by the end of the school year.

• Any task left open at the end of the school year can be overwritten with any form changes.

• To find tasks that are still left open, run the Sps Open Task Report by Owner (blue icon) for all buildings.

• This will give you the student name, task, start/end date and Task Owner.

Reports

• Sps Open Task by Owner - Displays existing open tasks for a student by owner.

Open Task by Owner

Sign Off Sheets

• We would like to have the sign-off sheets completed and sent to NEOnet by Friday, June 26th.– This includes IEP, ETR, 504, BIP, SOP, SP, Other Tasks and

Progress Reports finished from the 2013-2014 school year.– I will send this out electronically as well.

Shut Down

• The ProgressBook Suite will shut down on July 1, 2015 at 3:00pm for maintenance, rollover, and installation of the 15.0.0 release.

• It will be down approximately one month.• Please send email addresses of users who will need

to write tasks over the summer. • NEOnet will email everyone needing access when

Special Services is available.

Beginning of Year2014-2015 Admin Training

• Beginning of the year training will be held on the following dates in the NEOnet Lab.– Monday, August 3, 2015• 1:00 – 3:00

– Wednesday, August 5, 2015• 9:00 – 11:00

• This training will include the District Banks Administration, Student Contacts, Case Management Class setup and User Roles/Security.

New User and 504 Trainingat NEOnet

• New User Training– Thursday, September 10, 2015

• 9:00 – 11:00– Monday, September 21, 2015

• 1:00 – 3:00

• New User 504 Training for Guidance Counselors– Thursday, September 10, 2015

• 1:00 – 2:00• User Banks Training

– Thursday, September 24, 2015• 9:00 – 10:30

EMIS Module Training

• If any districts are interested in using the EMIS Module (Extract/Import of EMIS data) please contact me to set up training dates.

Sps User Meetings

• Sps User Meetings• September 11, 2015• December 11, 2015• February 26, 2016 (weather permitting!)• May 6, 2016

All User Meetings are held from 9:00 – 11:00 at NEOnet inRoom A

Please Note:Registration for these meeting will be posted to the NEOnet website. Please have everyone from your district attending the meetings register there.

District Rep 2015-2016

• NEOnet District Representative– Looking for a district representative to attend the

state SESAC Meetings next year.– Meetings are held this year July 30th, Nov 12th and

March 16th at the ESC of Central Ohio in Columbus from 9:30 – 3:30.

– Should be someone who understands the software and the special education process or EMIS Special Education Reporting.

Enhancement Survey

• A copy of the Enhancement Survey Results is included.

• These were sent to Software Answers• Some of the comments were addressed in a

separate email to users as these items have been corrected.

Software Answers

• Kevin Freund, Business Analyst, Software Answers– Demo District and User Banks Redesign– Student Contacts Live Update

Questions