2015-0303 minutes - presentation to the bod

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

APRIL 7, 2015 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. A. Proclamation for National Public Health Week (April 6 through 12, 2015). B. Presentation by John Garoppolo of trophy from Lions Club bowling tournament to benefit Fidelco Guide Dog Foundation. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Minutes, March 3, 2015 – Special Meeting B. Actions, March 3, 2015 – Regular Meeting C. Minutes, March 3, 2015 – Regular Meeting D. Minutes, March 4, 2015 – Special Meeting, Budget Workshop #1 E. Minutes, March 12, 2015 – Special Meeting, Budget Workshop #2 F. Minutes, March 18, 2015 – Special Meeting, Budget Workshop #3 G. Minutes, March 18, 2015 – Public Hearing on the Budget H. Minutes, March 19, 2015 – Special Meeting, Budget Workshop #4 I. Minutes, March 24, 2015 – Policy Briefing Meeting J. Minutes, March 25, 2015 – Special Meeting, Budget Workshop #5 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report. 1. Approval of Golf Course Lease Oversight Committee/Greens Fees Recommendation. B. Other Reports. 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriation to Special Projects as follows: 1. Federal Asset Forfeiture Account .................................................................... $28,140 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 2. Office of Neighborhood and Families ................................................................. $1,770 for Spruce Street Community Garden ($50) to be funded by a donation which is gratefully acknowledged and accepted and funds from the Youth Commission Mini-Grant Program to support Summer Entrepreneurial Camp ($1,000) and Young Writers and Illustrators for Literacy ($720). 3. State Asset Forfeiture Account ............................................................................. $588 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations. 4. Downtown Parking Improvements & Pedestrian Enhancements .................. $750,000 to be funded by an Urban Act Grant from the Department of Economic and Community Development. * B. Appropriations to Education Special Projects as follows: 1. Hartford Foundation for Public Giving Grant Number 20141773 (FY 14/15) ..... $713,520 to strengthen work in the area of family and community engagement.

Board of Directors April 7, 2015 Agenda 2. Nellie Mae Education Foundation, Inc. Grant (FY 14-16) ............................ $275,000 to support activities that will boost the achievement of all students while having the potential to dramatically reduce gaps in achievement. 3. Increase to Manchester Head Start State Day Care Program (FY14/15) ......... $80,000

to be financed by parent fees and State day care payments, bringing the total appropriation to $690,000.

4. Increase to Washington Media Arts Magnet School After School Program ... $60,000 to be financed by parent fees, bringing the total FY 14/15 appropriation to $491,800. * C. Appropriation to Fire Reserve/Capital Outlay (CERT Team) .................................... $500 to be funded by a donation from Cruisin’ on Main which is gratefully acknowledged and accepted. * D. Appropriations to General Fund: 1. Public Safety – Police ...................................................................................... $37,500 for reimbursement of overtime expenses related to the Federal Highway Safety Distracted Driving High Visibility Enforcement Program for the period April 1, 2015 through September 30, 2015 to be financed by a grant from the State of Connecticut. * E. Appropriation from Designated Fund Balance to pay retroactive salaries to Paraeducators and Tutors under the contract settlement ...................................... $348,770 * F. Appropriation to Public Works 2013 Bonds – Road ........................................... $186,500 for public improvements along New State Road in the vicinity of 325 New State Road to be paid for by Evergreen Crossing, LLC. G. Approval of an amendment to the Code of Ordinances, Chapter 307, Vehicles and Traffic,

Section 307-7, to increase the penalties for overtime parking violations and same zone parking violations.

H. Authorization to acquire an easement of approximately 654 square feet on property known as 24 Oak Street, owned by Victor Santos. The easement is to be used for sidewalk purposes in connection with the Downtown Manchester Special Services District Parking Lot Improvements Project, Phase I. The appraised value of the easement is $2,975 and is to be acquired through a negotiated acquisition with the property owner or by eminent domain if negotiations are unsuccessful. I. Authorization to acquire an easement of approximately 500 square feet on property known

as 262 Spencer Street, owned by Myron L. Kaufman and Harold Basser. The easement is to be used for sidewalk purposes in connection with the Spencer Street and Hillstown Road Roadway and Pedestrian Improvements Project. The appraised value of the easement is $2,000 and is to be acquired through a negotiated acquisition with the property owners or by eminent domain if negotiations are unsuccessful.

9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in November 2014: Board/Commission Name Term Expiring Board of Assessment Appeals Alternate member: Egils Vigants, 28 Reed Rd (U) November 2017

Housing and Fair Rent Commission - Nonprofit Agency Member Annette Carr, 67 Cambridge St November 2017 Property Maintenance Code Steven Edwards, 329 Kennedy Rd (U) November 2017 Board of Appeals

Board of Directors April 7, 2015 Agenda B. Appointment of a member to the Arts Commission (Manchester Community College Rep.) with a term expiring November 2015 to fill the vacancy left by Sandra Palmer. C. Appointment of a member to the Advisory Board of Health with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased. D. Appointment of a member to the Cheney Brothers National Historic District Commission with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased. 12. NEW BUSINESS. * A. Appropriation to Special Projects (under $500) as follows: 1. Police Donations Revenue Account - Manchester Police Explorer Post .............. $320 to be funded by dues ($115) and donations ($205) which are gratefully acknowledged and accepted. 2. Police Donations Revenue Account ..... ...................................................................$25

to be funded by a donation for a child safety seat installation which is gratefully acknowledged and accepted.

* B. Acceptance of resignation of Amy Watson (D) from the Building Committee with a term expiring November 2016. * C. Acceptance of resignation of Jack Peak (R) from the Ethics Commission with a term expiring November 2017. * D. Acceptance of Longview Drive and public improvement conveyances in the Manchester West subdivision. E. Appointment of a member to the Building Committee with a term expiring November 2016 to fill the vacancy left by Amy Watson (D). F. Appointment of a member to the Ethics Commission with a term expiring November 2017 to fill the vacancy left by Jack Peak (R). G. Discussion: Policy regarding events on Broad Street properties.

H. Discussion: Board members to provide thoughts on annual budget. I. Approval of 2015 Downtown Art and Culture mini grants.

* J. Acceptance of resignation of Marlene Walsh (D) from the Redevelopment Agency with a term expiring November 2015. K. Appointment of a member to the Redevelopment Agency with a term expiring November 2015 to fill the vacancy left by Marlene Walsh (D). 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT.

CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

BOARD OF DIRECTORS

SPECIAL MEETING OF THE BOARD OF DIRECTORS

Tuesday, March 3, 2015 8:00 a.m.

Manchester Room

Town Hall 41 Center Street

Manchester, CT 06040

BOARD OF DIRECTORS PRESENT: Mayor Moran, Deputy Mayor Devanney, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill. ABSENT: Secretary Kissmann STAFF PRESENT: General Manager Scott Shanley, Dave Billings, Mark Carlino, Joseph Camposeo, Maryann Cherniak-Lexius, Sonja Howe, Jack McCoy, Doug McDonough, Dede Moore, Mary Roche-Cronin, Scott Sprague, and Brian Wolverton. ALSO PRESENT: Kym Soper (Journal Inquirer).

AGENDA

1. Presentation of the 2015/2016 Budget to the Board of Directors

The meeting was adjourned at 8:30 a.m.

APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

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ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

MARCH 3, 2015 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill, Gates, Hackett, Eckbreth, Greene and Galligan

ALSO: General Manager Shanley and Town Attorney Barry

EXECUTIVE SESSION The Board went into Executive Session at 6:30 p.m. to discuss Pending Litigation and Labor Negotiations and concluded at 6:50 p.m. Present were Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill, Gates, Hackett, Eckbreth, Greene and Galligan, General Manager Shanley, Town Attorney Barry, and Director of Administrative Services Moore. No votes were taken.

1. MEETING CALLED TO ORDER. The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of

Allegiance to the Flag, led by Mayor Moran. 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. #060-15 A. ADOPTED - Actions, February 3, 2015 – Regular Meeting #061-15 B. ADOPTED - Minutes, February 3, 2015 – Regular Meeting #062-15 C. ADOPTED - Minutes, February 24, 2015 – Policy Briefing Meeting O’Neill/Greene Nine Voted in Favor #063-15 ADOPTED – Motion to suspend the rules and address item 12.K, Approval of Downtown

Manchester Special Services District parking fines, at this time. O’Neill/Eckbreth Nine Voted in Favor 9. ADOPTED - CONSENT CALENDAR (with Items 12.J and 12.L added, and Item 12.I removed). 8A. Appropriation to Special Projects as follows: #064-15 1. Library Donation Trust Fund Account .................................................................... $4,140

to be financed by donations to fund children’s programming and professional development opportunities for staff which are gratefully acknowledged and accepted.

8B. Appropriations to Education Special Projects as follows: #065-15 1. Title III, Part A, English Language Acquisition and

Language Enhancement Grant (FY 2014- 2016) ............................................. $55,843 to be financed by the Connecticut State Department of Education. #066-15 2. Martin Elementary School ............................................................................... $22,740

to be financed by a grant from the Connecticut Commission on the Arts and Culture for a HOT (Higher Order Thinking) Schools Program grant.

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Board of Directors March 3, 2015 Actions Page 2 of 4

#067-15 3. School Security Competitive Grant Program (FY 2014-2015) .................. $1,244,039

to be financed by the State Department of Emergency Services and Public Protection, Division of Emergency Management and Homeland Security.

#068-15 4. Hartford Foundation for Public Giving Boot Camp Grant (FY 14-16) ........... $50,000 8C. Appropriations to General Fund: #069-15 1. Public Safety – Police ........................................................................................ $5,000 for reimbursement of overtime expenses related to the Federal Highway Safety Program Click It or Ticket Enforcement Wave campaign for the

period November 25 – November 30, 2014 to be financed by a grant from the Department of Transportation.

12A. Appropriation to Special Projects (under $500) as follows: #070-15 1. Hockanum River Linear Park Special Grant Account ............................................ $25 to be financed by a donation which is gratefully acknowledged and accepted. #071-15 2. Manchester Animal Control ................................................................................... $180

to be financed by donations which are gratefully acknowledged and accepted. #072-15 3. Police Donations Revenue Account ... ...................................................................$120

to be funded by donations for child safety seat installations which are gratefully acknowledged and accepted.

#073-15 12B. Reappointment of Carl Stafford (D) to the Golf Course Lease Oversight Committee with a term expiring January 2018. #074-15 12C. Approval of the full and final settlement of the workers compensation claim of Richard Rivard for the amount of $50,000. #075-15 12D. Approval of the full and final settlement of the subrogated property damage claim of The Hartford Insurance Group (their insured–Frame Dimensions) in the amount of $24,061.47. #076-15 12E. Approval of the full and final settlement of the injury claim of Linda Hernando in the amount of $35,000. #077-15 12F. Approval of CRCOG Support Resolution regarding the OPM Regional Performance Incentive Program. #078-15 12G. Acceptance of donation to Information Systems Department from Hartford Hospital of 69

22” Dell Monitors which is gratefully acknowledged and accepted. #079-15 12H. Acceptance of resignation of Ken Hagenow (R) from the Housing Authority with a term expiring November 2017. #080-15 12J. Approval of a resolution extending the authority for two years for Town staff to process the necessary permits to allow for one day event liquor permits for charitable organizations and non-profit organizations consistent with the provisions of the Code of Ordinances, Article II, Section 106-5. #081-15 12L. Approval of Tentative Agreement between the Town of Manchester and the Manchester Library Union, Local 991, AFSCME, for the successor contract July 1, 2014–June 30, 2017. O’Neill/Greene Nine Voted in Favor

11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in

November 2014*T represents appointments that were tabled; *R Represents reappointments; *A represents newly appointed members to the Boards and Commissions:

Board/Commission Name Term Expiring Arts Commission A – Lydia Brewer (Youth Commission Rep) November 2016 #082-15 Gates/Greene Nine Voted in Favor

Board of Directors March 3, 2015 Actions Page 3 of 4 REMOVED - Sam Iacobellis (non-voting Youth Com. Rep) November 2016 #083-15 Devanney/Eckbreth Nine Voted in Favor

Board of Assessment Appeals Alternate member: T - Egils Vigants, 28 Reed Rd (U) November 2017 #084-15 Devanney/Galligan Nine Voted in Favor

Housing and Fair Rent Commission - Nonprofit Agency Member T - Annette Carr, 67 Cambridge St November 2017 #085-15 Gates/Devanney Nine Voted in Favor Property Maintenance Code T - Steven Edwards, 329 Kennedy Rd (U) November 2017 Board of Appeals #086-15 Devanney/Galligan Nine Voted in Favor #087-15 B. TABLED - Appointment of a member to the Arts Commission (Manchester Community

College Rep.) with a term expiring November 2015 to fill the vacancy left by Sandra Palmer.

Gates/O’Neill Nine Voted in Favor C. Resolution regarding Group Homes and Mental Health Placements. #088-15 FAILED – Motion to adopt Resolution regarding Group Homes and Mental Health

Placements dated February 3, 2015. Devanney/Greene Devanney, Eckbreth, Galligan, and Greene Voted in Favor

Moran, Kissmann, O’Neill, Gates, and Hackett Voted in Opposition

#089-15 ADOPTED – Motion to adopt Resolution regarding Group Homes and Mental Health Placements dated March 3, 2015. Gates/Eckbreth Nine Voted in Favor

12. NEW BUSINESS. #090-15 I. APPOINTED - Appointment of a member to the Housing Authority with a term expiring

November 2017 to fill the vacancy left by Ken Hagenow (R) – Susan Holmes, 17 Teresa Road.

Devanney/Galligan Nine Voted in Favor #091-15 M. TABLED - Appointment of a member to the Advisory Board of Health with a term

expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased. Devanney/Greene Nine Voted in Favor

Board of Directors March 3, 2015 Actions Page 4 of 4 #092-15 N. TABLED - Appointment of a member to the Cheney Brothers National Historic District

Commission with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.

Devanney/Eckbreth Nine Voted in Favor 14. ADJOURNMENT.

The meeting was adjourned until the April 7, 2015 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. #093-15 Gates/Eckbreth Nine Voted in Favor Adjournment: 9:52 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS


ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill, Gates, Hackett, Eckbreth, Greene and Galligan

ALSO: General Manager Shanley and Town Attorney Barry

EXECUTIVE SESSION The Board went into Executive Session at 6:30 p.m. to discuss Pending Litigation and Labor Negotiations and concluded at 6:50 p.m. Present were Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors O’Neill, Gates, Hackett, Eckbreth, Greene and Galligan, General Manager Shanley, Town Attorney Barry, and Director of Administrative Services Moore. No votes were taken.

1. MEETING CALLED TO ORDER. The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of

Allegiance to the Flag, led by Mayor Moran. 2. AWARDS AND PRESENTATIONS – None. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting) Al Lutz, 850 Parker Street, Apt. 147, said he has been following the Carter Chevrolet/CVS plans. He spoke with Doug McDonough, Scott Shanley and others regarding other options for that piece of real estate. He recently read in the newspaper that the Library Advisory Committee is looking at the option of putting a library between Forest Street and St. James. The proposed site is customer unfriendly; the lot is not very deep. The Carter Chevrolet site is more appropriate. It is a larger site, is more customer friendly and is at the main entrance to Manchester. Mr. Lutz reminded the Board that the library to be built will be used for the next 100 years. The site at the corner is much better. Bonnie Schuetz, 12 Conway Road, mentioned the upcoming budget season. In her neighborhood there are a lot of senior citizens as well as some vacant houses. Ms. Schuetz suggested that he Town take care of all facilities, including the Board of Education buildings and become responsible for that portion of the budget. Young people are leaving Manchester and Connecticut; this is upsetting. She asked younger citizens to shovel the sidewalks of their older neighbors.

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Board of Directors March 3, 2015 Minutes Page 2 of 8

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. ADOPTED - Actions, February 3, 2015 – Regular Meeting B. ADOPTED - Minutes, February 3, 2015 – Regular Meeting C. ADOPTED - Minutes, February 24, 2015 – Policy Briefing Meeting Director O’Neill moved and Director Greene seconded the motion.

Nine Voted in Favor 5. COMMUNICATIONS – None. 6. REPORTS. A. Manager’s Report.

1. Presentation of Comprehensive Annual Financial Report (CAFR). Jerry Paradis, Blum Shapiro, walked the Board of Directors through the CAFR. Manchester has no material weaknesses, significant deficiencies or non-compliance with either the State or Federal Single Audit Reports. The General Fund unassigned fund balance is 8.1% of the current budget. Tax collections are at 98.1%. 2. Update: Purnell Place parking project.

General Manager Shanley said the Town has received funds to redesign Purnell Place to

meet the needs of the 21st century downtown. A public hearing was held on the draft plan, which was well received.

Mark Pellegrini, Director of Neighborhood Services and Economic Development, further

explained that over the past year work has been ongoing and the project is close to the bidding phase. He spent time meeting with property owners most affected by the changes being considered. Agreements with most of the affected property owners have been reached.

Jeff LaMalva, Town Engineer, reviewed Phase I, which is the outer satellite lot. All

pavement here will be reclaimed and new pavement, curbing and lighting will be installed. Proposed landscaping was in green on the plan displayed. Mr. LaMalva reviewed Phase II, which is the main lot behind Purnell Place. The main goal is to improve circulation. Business owners expressed concerns with truck traffic, which will be accommodated by making the outer parking aisle 30’ wide.

Mr. LaMalva explained that the idea is to make Purnell Place more pedestrian friendly.

He met with the Downtown District and it was concluded that Purnell Place cannot be permanently closed to traffic. He can, instead, design it in such a way that gives the pedestrian more right of way than a vehicle. The final design will be completed over the summer and he expects to start the project in the spring of 2016.

3. Update: Demolition Ordinance.

Deputy Mayor Devanney explained that a subcommittee was put together after some

expressed concern that Manchester is not welcoming to the business community. Research was done and the subcommittee found that Manchester is right in line with surrounding,


and competing, communities. The 90 day waiting period will remain; however, the reporting period will start at the time the application is received rather than at approval as was the past practice.

4. Snow budget. Mark Carlino, Director of Public Works, said the storm occurring during the meeting

makes the twentieth of the season. Many of the storms occurred on the weekend. Through the last storm, $1.1 Million was spent, exceeding funding. He is looking at other portions of the budget to make up the difference. There is 2.5’ to 3’ of frost and plenty of frost heaves. It will be a bad year for potholes. Mr. Carlino commended all public works staff for a tremendous job this winter.

ADOPTED – Motion to suspend the rules and address item 12.K, Approval of Downtown

Manchester Special Services District parking fines, at this time. Director O’Neill moved and Director Eckbreth seconded the motion.

Nine Voted in Favor

12K. Approval of Downtown Manchester Special Services District parking fines. Don DuBaldo, Chairman of the Downtown Special Services District, said he is new to the

Board as are most of the current members. Some items were identified as hot topics and parking was one of them. Parking is a problem because property owners, business owners, and employees are parking in prominent customer spots. The solution proposed is to increase fines, as well as retain the fines with the Special Services District, to increase coverage of the parking patrolman.

Chief Montminy further explained that available customer parking is central to the success of

downtown businesses. On street parking is convenient. A monthly parking pass is $18.50 but the parking is somewhat less convenient. Currently the parking fine is $10. The proposal is to increase the fines to $20 or $25 to make parking on the street less attractive as well as making one more likely to simply purchase a monthly parking pass. Existing signage will also be updated.

General Manager Shanley said he sees a consensus among Board members to move forward

with the ordinance change, including that the Special Services District will retain the funds collected. The Board members concurred.

7. PRESENTATION OF BID WAIVER REQUESTS – None. 8. PUBLIC HEARINGS (formally advertised). A. Appropriation to Special Projects as follows:

1. Library Donation Trust Fund Account .............................................................. $4,140 to be financed by donations to fund children’s programming and professional development opportunities for staff which are gratefully acknowledged and accepted.


B. Appropriations to Education Special Projects as follows: 1. Title III, Part A, English Language Acquisition and Language Enhancement Grant (FY 2014- 2016) ............................................. $55,843

to be financed by the Connecticut State Department of Education. 2. Martin Elementary School ............................................................................... $22,740 to be financed by a grant from the Connecticut Commission on the Arts and Culture for a HOT (Higher Order Thinking) Schools Program grant. 3. School Security Competitive Grant Program (FY 2014-2015) .................. $1,244,039 to be financed by the State Department of Emergency Services and Public Protection, Division of Emergency Management and Homeland Security. 4. Hartford Foundation for Public Giving Boot Camp Grant (FY 14-16) ........... $50,000

C. Appropriations to General Fund: 1. Public Safety – Police ........................................................................................ $5,000 for reimbursement of overtime expenses related to the Federal Highway Safety Program Click It or Ticket Enforcement Wave campaign for the


Mayor Moran opened the floor for public comment at this time. There being no public comment, the public hearing on the above items was closed.

9. ADOPTED - CONSENT CALENDAR (with Items 12.J and 12.L added, and Item 12.I removed). 8A. Appropriation to Special Projects as follows: 1. Library Donation Trust Fund Account .............................................................. $4,140

to be financed by donations to fund children’s programming and professional development opportunities for staff which are gratefully acknowledged and accepted.

8B. Appropriations to Education Special Projects as follows: 1. Title III, Part A, English Language Acquisition and

Language Enhancement Grant (FY 2014- 2016) ............................................. $55,843 to be financed by the Connecticut State Department of Education. 2. Martin Elementary School ............................................................................... $22,740

to be financed by a grant from the Connecticut Commission on the Arts and Culture for a HOT (Higher Order Thinking) Schools Program grant.

3. School Security Competitive Grant Program (FY 2014-2015) .................. $1,244,039 to be financed by the State Department of Emergency Services and Public Protection, Division of Emergency Management and Homeland Security.

4. Hartford Foundation for Public Giving Boot Camp Grant (FY 14-16) ........... $50,000 8C. Appropriations to General Fund: 1. Public Safety – Police ........................................................................................ $5,000 for reimbursement of overtime expenses related to the Federal Highway Safety Program Click It or Ticket Enforcement Wave campaign for the


12A. Appropriation to Special Projects (under $500) as follows: 1. Hockanum River Linear Park Special Grant Account ............................................ $25 to be financed by a donation which is gratefully acknowledged and accepted. 2. Manchester Animal Control ................................................................................... $180

to be financed by donations which are gratefully acknowledged and accepted.


3. Police Donations Revenue Account ... ...................................................................$120 to be funded by donations for child safety seat installations which are gratefully acknowledged and accepted.

12B. Reappointment of Carl Stafford (D) to the Golf Course Lease Oversight Committee with a term expiring January 2018. 12C. Approval of the full and final settlement of the workers compensation claim of Richard Rivard for the amount of $50,000. 12D. Approval of the full and final settlement of the subrogated property damage claim of The Hartford Insurance Group (their insured–Frame Dimensions) in the amount of $24,061.47. 12E. Approval of the full and final settlement of the injury claim of Linda Hernando in the amount of $35,000. 12F. Approval of CRCOG Support Resolution regarding the OPM Regional Performance Incentive Program. 12G. Acceptance of donation to Information Systems Department from Hartford Hospital of 69

22” Dell Monitors which is gratefully acknowledged and accepted. 12H. Acceptance of resignation of Ken Hagenow (R) from the Housing Authority with a term expiring November 2017. 12J. Approval of a resolution extending the authority for two years for Town staff to process the necessary permits to allow for one day event liquor permits for charitable organizations and non-profit organizations consistent with the provisions of the Code of Ordinances, Article II, Section 106-5. 12L. Approval of Tentative Agreement between the Town of Manchester and the Manchester Library Union, Local 991, AFSCME, for the successor contract July 1, 2014–June 30, 2017. Director O’Neill moved and Director Greene seconded the motion.

Nine Voted in Favor

10. ACTION ON ITEMS OF PUBLIC HEARING – None.

11. UNFINISHED BUSINESS. A. Appointments to Boards and Commissions which have members with terms expiring in

November 2014*T represents appointments that were tabled; *R Represents reappointments; *A represents newly appointed members to the Boards and Commissions:

Board/Commission Name Term Expiring Arts Commission A – Lydia Brewer (Youth Commission Rep) November 2016 Director Gates moved and Director Greene seconded the motion.

Nine Voted in Favor REMOVED - Sam Iacobellis (non-voting Youth Com. Rep) November 2016 Deputy Mayor Devanney moved and Director Eckbreth seconded the motion.

Nine Voted in Favor

Board of Assessment Appeals Alternate member: T - Egils Vigants, 28 Reed Rd (U) November 2017 Deputy Mayor Devanney moved and Director Galligan seconded the motion.

Nine Voted in Favor


Housing and Fair Rent Commission - Nonprofit Agency Member T - Annette Carr, 67 Cambridge St November 2017 Director Gates moved and Deputy Mayor Devanney seconded the motion.

Nine Voted in Favor Property Maintenance Code T - Steven Edwards, 329 Kennedy Rd (U) November 2017 Board of Appeals Deputy Mayor Devanney moved and Director Galligan seconded the motion.

Nine Voted in Favor B. TABLED - Appointment of a member to the Arts Commission (Manchester Community

College Rep.) with a term expiring November 2015 to fill the vacancy left by Sandra Palmer.

Director Gates moved and Director O’Neill seconded the motion.

Nine Voted in Favor C. Resolution regarding Group Homes and Mental Health Placements. FAILED – Motion to adopt Resolution regarding Group Homes and Mental Health

Placements dated February 3, 2015. Deputy Mayor Devanney moved and Director Greene seconded the motion.

Devanney, Eckbreth, Galligan, and Greene Voted in Favor Moran, Kissmann, O’Neill, Gates, and Hackett Voted in Opposition

ADOPTED – Motion to adopt Resolution regarding Group Homes and Mental Health

Placements dated March 3, 2015.

RESOLUTION OF SUPPORT FOR LEGISLATIVE ACTION

WHEREAS, the Board of Directors, the legislative body of the Town of Manchester (hereinafter ‘Board’), believes that the well-being and safety of all Manchester residents is of paramount concern, and WHEREAS, the Board established a certain task force named the “Mayor’s Task Force on Mental Health and Group Home Issues” (hereinafter ‘Mayor’s Task Force’) which included participation by the Director of Human Services and the Chief of Police, and WHEREAS, the Mayor’s Task Force has completed the initial phase of assessment and delivered 2015 recommendations to the members of the Board and Manchester’s legislative delegation, and WHEREAS, the Task Force has determined that placement by state agencies has resulted in Manchester becoming home to a disproportionate number of group homes and mental health facilities on a per capita basis, compared to neighboring towns, and WHEREAS, Connecticut state law allows State agencies to place residential group homes for any purpose, in any town without notice, input or approval from local residents or community leaders,


WHEREAS, it has become known that the absence of communication between the State of Connecticut and the Town of Manchester has led to placement of group homes throughout Manchester where community input and concerns were not taken into account, WHEREAS, this Board agrees with the sentiments expressed by many of its residents of regarding the need for input, and WHEREAS, this Board believes that placement of such housing by State agencies, without community input can be detrimental to other rebuilding and revitalization efforts of the Town of Manchester or to the efforts for effective reintegration of certain people back into communities, and WHEREAS, many types of group homes and individual placements accommodate individuals who through no fault of their own, require and deserve special care for significant needs, and WHEREAS, Manchester has always welcomed and supported people in need and believes other communities need to do so as well, in proportion to their population, and WHEREAS, upon receiving the Mayor’s Task Force Executive Summary, our State Representatives and State Senator have introduced legislation before the General Assembly to study the issues of, among other things, group home distribution and notification to towns by State Agencies of their plans to locate other residential facilities in Manchester, and WHEREAS this Board supports the Mayor’s Task Force legislative recommendations including notification to communities, additional training for mental health staff, the setting of higher reimbursement rates and criteria for community placements and the establishment of a Task Force or other group commissioned by the Legislature to study group home distribution. NOW, THEREFORE, BE IT RESOLVED, the Board directs the General Manager to communicate such support to the entire Manchester delegation in the Connecticut General Assembly.

Director Gates moved and Director Eckbreth seconded the motion.

Nine Voted in Favor 12. NEW BUSINESS. I. APPOINTED - Appointment of a member to the Housing Authority with a term expiring

November 2017 to fill the vacancy left by Ken Hagenow (R) – Susan Holmes, 17 Teresa Road.

Deputy Mayor Devanney moved and Director Galligan seconded the motion.

Nine Voted in Favor


M. TABLED - Appointment of a member to the Advisory Board of Health with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.

Deputy Mayor Devanney moved and Director Greene seconded the motion.

Nine Voted in Favor N. TABLED - Appointment of a member to the Cheney Brothers National Historic District

Commission with a term expiring November 2015, to fill the vacancy left by Dr. H. John Malone (R), deceased.

Deputy Mayor Devanney moved and Director Eckbreth seconded the motion.

Nine Voted in Favor 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. Director Eckbreth asked for a visit from the Tree Warden to discuss the legislative changes

proposed regarding tree removal work as well as the tree trimming going on in Manchester. Some of the tree trimming has been extreme; she would like to hear about the process.

Mayor Moran asked for an update on the tax collection process using the Town Constables.

14. ADJOURNMENT.

The meeting was adjourned until the April 7, 2015 Regular Meeting of the Board of Directors at 7:00 p.m. in the Lincoln Center Hearing Room. Director Gates moved and Director Eckbreth seconded the motion.

Nine Voted in Favor Adjournment: 9:52 p.m. gem APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

R:\General Manager\AGENDAS\2015\15.04\MIN-BUDGET WORKSHOP #1- 03.04.15.doc

BOARD OF DIRECTORS Special Meeting of the Board of Directors

Budget Workshop #1

Wednesday, March 4, 2015 5:30 p.m.

Hearing Room, Lincoln Center

494 Main Street

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill. NOT PRESENT: ALSO PRESENT: General Manager Scott Shanley; Dede Moore, Director of Administrative Services; Greg Simmons, Finance Director; Brian Wolverton, Budget & Research Officer; Sonja Howe, Management Analyst; Jack McCoy, Information Systems Director; Mary Roche-Cronin, Human Services Director; Ed Paquette, Senior, Adult & Family Services Case Management Supervisor; Maryann Cherniak-Lexius, Health Director; Sharon Kozey, Director of Youth Services. The meeting was called to order at 5:32 p.m.

AGENDA

1. MEETING CALLED TO ORDER

2. BUDGET WORKSHOP – HUMAN SERVICES

3. BUDGET WORKSHOP – GENERAL GOVERNMENT/FIXED MISCELLANEOUS/INFORMATION SERVICES

4. ADJOURNMENT

The meeting was adjourned at 7:27 p.m.

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R:\General Manager\AGENDAS\2015\15.04\MIN-BUDGET WORKSHOP #2 - 03.12.15.doc


Budget Workshop #2

Thursday, March 12, 2015 6:30 p.m.


494 Main Street

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill. NOT PRESENT: ALSO PRESENT: General Manager Scott Shanley; Dede Moore, Director, Administrative Services; Brian Wolverton, Budget & Research Officer; Sonja Howe, Management Analyst; Scott Sprague, Director, Parks & Recreation; Eileen Faust, Senior Center Director; Rob Topliff, Recreation Supervisor; Kathy McGuire, Recreation Supervisor; Liz Tracy, Recreation Supervisor; Doug McDonough, Library Director; Norma Nevers, Assistant Library Director; Patrick Kearney, Water & Sewer Administrator. The meeting was called to order at 6:33 p.m.

AGENDA


2. BUDGET WORKSHOP – LEISURE SERVICES

Five minute recess – 8:23 – 8:27 p.m.

3. BUDGET WORKSHOP – WATER & SEWER

4. ADJOURNMENT

The meeting was recessed at 9:05 p.m.

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Budget Workshop #3

Wednesday, March 18, 2015 5:30 p.m.


494 Main Street

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill. NOT PRESENT: ALSO PRESENT: General Manager Scott Shanley; Dede Moore, Director of Administrative Services; Greg Simmons, Finance Director; Brian Wolverton, Budget & Research Officer; Fire Chief David Billings; Deputy Fire Chief Daniel French; Police Chief Marc Montminy; and Captain Christopher Davis. The meeting was called to order at 5:30 p.m.

AGENDA


2. BUDGET WORKSHOP – Police

3. BUDGET WORKSHOP – Fire

4. ADJOURNMENT


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MINUTES SPECIAL MEETING OF THE BOARD OF DIRECTORS


PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors

Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill ALSO: General Manager Shanley 1. MEETING CALLED TO ORDER Mayor Moran called the meeting to order at 7:00 p.m. All in attendance participated in the Pledge of Allegiance to the Flag, led by Mayor Moran. 2. BUDGET PRESENTATION General Manager Shanley explained that this meeting is to formally introduce the recommended budget to the public. He proposes a 2.9% expense increase using reserves to assist with capital projects. This would result in a mill rate increase of 1.99%. Town operations would increase $1.8 million, or 3.2%, and approximately $1 million of this increase is from the recently negotiated Police contract. Other departments show an increase of 2.1% over the current fiscal year. General Manager Shanley explained that the Non-Operating Budget shows an increase of $1.3 million, or 12%. This includes a planned debt service and a capital increase, which includes $280,000 for potential implementation of a concept design or first installment on renovation for the Case Mountain Cabin in 2016. This is a historical property and the proposed renovation is due to security as well as deterioration issues. Also included is $335,000 which is earmarked for tennis court reconstruction at Charter Oak Park. General Manager Shanley recommended an increase of $2.66 million, or 2.46% with no change to the Board of Education recommended budget. The Alliance Grant funding payment of $3.86 million is expected to be paid directly to the Board of Education. Alliance Grant funding will not be used toward core education programs. The General Fund proposes a mill rate increase of 1.99% and will utilize $1.8 million in carryover. This fund increases each year and has been flat for quite a few years. There was a slight growth in the grand list (.85%) which will generate about $1million in revenue for the Town. Fees charged by the town have remained stable. The Fire Fund will have a 1.7% tax increase which will be put towards the second year of apparatus replacement and repair as well as funding for pumpers. There was a decrease of $318,000 in pension cost to the State, which is offset by payment of debt on apparatus purchases.

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Board of Directors March 18, 2015 Minutes of Public Hearing Page 2 of 3 The Water Fund Operations have proposed a 3% rate increase, most of which is debt service and is consistent with the multi-year plan. The increase in operations cost is 1.1% and a new rate study is in progress to reassess future needs. The Sewer Fund proposes an increase of $1.7 million, or 22.3%, which is largely due to the cost of the new wastewater plant that will be up and running this summer. The debt payment will begin next cycle along with a proposed rate increase of 6.0% which will go towards the debt associated with the newly constructed wastewater plant. The Sanitation Fund has an expenditure decrease of 1.0% and operating expenses increase of 0.6%. The Landfill operates on its own revenue so there is no impact on the taxpayers. A proposed $5 million of reserve funds will be set aside for recommended expansion of the landfill. 3. PUBLIC COMMENT Richard Calderone, 59 Doane Street, expressed the need to keep tutors for the schools. He is currently a tutor and wanted to convey the importance of the job they do. They work with students all the time and some of the children have learning disabilities. Teachers would not be able to do the job. He stressed that over 90% of the tutors live in town and 65% are certified. This is a position that should not be cut. Marilyn Lassow, 102 Hollister Road, thanked the Board of Directors and the General Manager for putting the budget together. She is concerned because of the budget increases every year. She is a senior citizen and feels she won’t be able to stay in her home much longer. Mrs. Lassow would like the town run more like a business and requested that the Board take a closer look at the budget. She suggested eliminating raises for town employees as well as holding off on fixing the Case Mountain Cabin. Tom Stringfellow, 183 Hillstown Road, spoke about how seniors are hurting and that some towns are having a hard time paying out pensions. He agreed with the comments from Mr. Calderone about the importance of tutors. He commended the Parks and Recreation Department, noted his concern about the use of artificial turf and urged the use of natural landscaping. Mr. Stringfellow also mentioned that people with mental disabilities contribute to the town by working and paying taxes. Michael Farina, 54 Robert Road, urged the Board to pass the Superintendent’s budget. For too many years the budget has been cut and now is the time to pass the whole budget. Also, if there are cuts, it should be specified to the Board of Education what should be cut and not how much. This was an issue with Highland Park School which lost two classrooms due to budget cuts and it had a real impact on the school. John O’Connell, 5 Robert Road, is in favor of the Board of Education budget. The student population is decreasing as a result of the rise in magnet schools. There needs to be money put into new programs and adequate class sizes need to be maintained.

Board of Directors March 18, 2015 Minutes of Public Hearing Page 3 of 3 General Manager Shanley stated that there are two more Budget Workshops planned. If any residents have any comments or suggestions, please don’t hesitate to pass these along to the Board of Directors and they will be taken into consideration. Director Hackett inquired as to whether there would be another public hearing. General Manager Shanley stated there was no plan for another Public Hearing. However, residents can speak during the Public Comment segment of the next regularly scheduled Board of Directors meeting. Mayor Moran said he would like to see how the process goes and possibly use the second regular Board of Directors meeting for another Public Hearing if needed. In the spirit of transparency, Mayor Moran stated that all Budget Workshops are televised and the Board will continue the process as it moves forward. 4. ADJOURNMENT. Secretary Kissmann moved to adjourn at 7:38 p.m. and Director Eckbreth seconded the motion. All voted in favor and the meeting was adjourned. cm APPROVE: ATTEST: ____________________________________ Secretary, Manchester Board of Directors



Budget Workshop #4



494 Main Street

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Galligan, and O’Neill. NOT PRESENT: Directors Gates, Greene, and Hackett ALSO PRESENT: General Manager Scott Shanley; Dede Moore, Director of Administrative Services; Greg Simmons, Finance Director; Brian Wolverton, Budget & Research Officer; Sonja Howe, Management Analyst; Mark Carlino, Public Works Director; Ken Longo, Field Services Director; Greg Smith, Chief Building Official; Christopher Till, Facilities Manager; and Jeff LaMalva, Town Engineer. The meeting was called to order at 5:37 p.m.

AGENDA


2. BUDGET WORKSHOP – Public Works

3. BUDGET WORKSHOP – Sanitation Fund

4. ADJOURNMENT


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BOARD OF DIRECTORS Policy Briefing Meeting

Tuesday, March 24, 2015

8:00 a.m.

Manchester Room Town Hall

41 Center Street Manchester, CT 06040

BOARD OF DIRECTORS PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Gates, Greene, and Hackett. ABSENT: Directors Galligan and O’Neill STAFF PRESENT: General Manager Scott Shanley, Dave Billings, Mark Carlino, Patrick Kearney, Jack McCoy, Marc Montminy, Dede Moore, and Greg Simmons. ALSO PRESENT: Charles Barrera Jr. (Constable), Al Gionet (Constable), Ed Slegeski (Constable), and Jesse Leavenworth (Hartford Courant).

AGENDA

1. Discussion of Trash/Recycling/Solid Waste collection practices 2. Delinquent Tax Policy and Constables

The meeting was adjourned at 8:48 a.m.

APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

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R:\General Manager\Budget Workshops\2015 Budget Workshops\MIN-BUDGET WORKSHOP #5- 03.25.15.doc


Budget Workshop #5



494 Main Street

PRESENT: Mayor Moran, Deputy Mayor Devanney, Secretary Kissmann, Directors Eckbreth, Galligan, Gates, Greene, Hackett, and O’Neill. ALSO PRESENT: General Manager Scott Shanley; Dede Moore, Director of Administrative Services; Brian Wolverton, Budget & Research Officer; Matt Geary, Superintendent of Schools; Patricia Brooks, Assistant Superintendent of Administration & Finance; Shelly Matfess, Assistant Superintendent for Pupil Personnel Services; Amy Radikas, Assistant Superintendent for Curriculum and Instruction; Christopher Pattacini, Chairman – Board of Education; Mary Jane Pazda, Member – Board of Education. The meeting was called to order at 5:30 p.m.

AGENDA


2. BUDGET WORKSHOP – Education

3. ADJOURNMENT


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TO: Scott Shanley, General Manager DATE: February 27, 2015 SUBJECT: Federal Asset Forfeiture Account - $28,140.00 Background: One (1) Electronic Fund Transfer totaling $28,140.00 has been received from the Treasury Executive Office, U.S. Department of Homeland Security. These funds are the proceeds from narcotics investigations conducted by Drug Enforcement Administration and members of the Manchester Police Department. (These are NOT East Central Narcotics cases) Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment, and/or training. Financial Impact: That the entire $28,140.00 be deposited into Manchester’s Federal Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board of Directors and deposited into the appropriate account. Attachments: Payment Disbursement Notifications. ___________________________ Marc Montminy Chief of Police Cc: Accounting

Captain Christopher Davis, Administrative Services Division Commander

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Town of Manchester Office of Neighborhoods and Families

To: Scott Shanley, General Manager From: Christopher Silver, Director, Office of Neighborhoods and Families Subject: March or April Agenda Item Date: March 3, 2015 Background. The following awards/donations have been made to the Town of Manchester Office of Neighborhoods and Families for various projects supervised by this department.

1. $50.00 from Pamela W. Reichelt and Karle L. Reichelt of Manchester support the Spruce Street Community Garden at 153 Spruce St.

2. $1000 from the Manchester Youth Commission Mini-Grant Program to support a Summer Entrepreneurial Camp for youth grades 5-8 living within the Nathan Hale School District.

3. $720 from the Manchester Youth Commission Mini-Grant Program to support the Young Writers and Illustrators for Literacy Project.

Please note that new SG Accounts will need to be created for these funds. Discussion/Analysis. Financial Impact. Other Board/Commission Action. Recommendations. I am recommending that an item be placed on the Board’s April agenda accepting the donation. Attachments. Cc: Greg Simmons, Director of Finance Donna Huot, Executive Assistant

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TO: Scott Shanley, General Manager DATE: March 5, 2015 SUBJECT: State Asset Forfeiture Fund – $266.00 Background: One (1) wire transfer has been received from the State Department of Emergency Services and Public Protection in the amount of $266.00. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, Glastonbury, South Windsor, and Vernon. The funds will be dispersed according to the equitable sharing agreement among the four member towns involved in this case: Glastonbury, South Windsor, Manchester and Vernon. Manchester’s share of funds is $66.50 Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $266.00 to be deposited into the Manchester State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board and deposited in the appropriate account. Attachments: Back-up documentation sent to Accounting. ____________________________ Marc L. Montminy Chief of Police Cc: Accounting Captain Christopher Davis, Administrative Services Division Commander Lisa LaRose, Detective Division

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TO: Scott Shanley, General Manager DATE: March 13, 2015 SUBJECT: State Asset Forfeiture Fund – $322.00 Background: One (1) wire transfer has been received from the State Department of Emergency Services and Public Protection in the amount of $266.00. The funds are proceeds from narcotics investigations conducted by the East Central Narcotics Task Force. The East Central Narcotics Task Force is comprised of officers from Manchester, Glastonbury, South Windsor, and Vernon. The funds will be dispersed according to the equitable sharing agreement among the four member towns involved in this case: Glastonbury, South Windsor, Manchester and Vernon. Manchester’s share of funds is $80.50 Discussion/Analysis: The funds will be used for continuing narcotics investigations, equipment or training. Financial Impact: $322.00 to be deposited into the Manchester State Asset Forfeiture Account. Other Board/Commission Action: None Recommendations: Request that the funds be accepted by the Board and deposited in the appropriate account. Attachments: Back-up documentation sent to Accounting. ____________________________ Marc L. Montminy Chief of Police Cc: Accounting Captain Christopher Davis, Administrative Services Division Commander Lisa LaRose, Detective Division

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TO: Scott Shanley, General Manager DATE: March 17, 2015 SUBJECT: FY2015 Distracted Driving High Visibility Enforcement Background: The Manchester Police Department has applied for have received confirmation that we have been awarded a grant from the State of Connecticut under the Federal Highway Safety Program for a maximum amount of $50,000.00. The grant requires a 25 percent local match of the total requested from the State. Matching funds will come from the operating budget of the Police Department. Discussion/Analysis: The funds from this grant will be used to pay overtime for targeted locations where the largest volumes of crashes, non-interstate roadway use, and population centers intersect to conduct High Visibility Enforcement (HVE). This grant is for the period between April 1, 2015 through September 30, 2015. The Manchester Police Department’s goal is to target suspected locations where distraction as a result of hand held mobile phone use by drivers leads to crashes; and to identify areas where enforcement of Connecticut’s hand held mobile phone for drivers can be effective. Having recognized that traffic safety is of paramount importance to the citizens of Manchester, we have formed a tremendous partnership with the Connecticut Department of Transportation in identifying sources of funding for our efforts. Financial Impact: The total cost of the overtime and benefits will not exceed $50,000.00 of which 75 percent or $37,500.00 will be reimbursed by the State of Connecticut. We do not anticipate reaching the maximum amount. Other Board/Commission Action: None Recommendations: That this grant be placed on the next Board of Directors’ agenda for acceptance. ___________________________ Chief Marc L. Montminy Cc: Sonja Howe, Finance Capt. Christopher Davis, Division Commander Admin. Srvcs. Sgt. Stephen Bresciano, Traffic Unit Susan Alaimo, Accounting

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TO: Scott Shanley, General Manager DATE: February 18, 2015 SUBJECT: Appropriation: $85.00 Background: The Manchester Police Department Police Explorer Post #77 has received four (4) checks for Explorer dues totaling $85.00 Financial Impact: $85.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $85.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Chief Marc L. Montminy Cc: Accounting Capt. Christopher Davis, Administrative Services Division Commander

Ofc. Adam Marois Admin. – Explorer File

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TO: Scott Shanley, General Manager DATE: March 13, 2015 SUBJECT: Appropriation: $5.00 Background: The Manchester Police Department Police Explorer Post #77 has received one (1) donation check in the amount of $5.00 from L. Spinella which is gratefully accepted and acknowledged. Financial Impact: $5.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $5.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Marc Montminy Chief of Police Cc: Accounting

Capt. Christopher Davis, Administrative Services Division Commander Ofc. Adam Marois

Admin. – Explorer File

TO: Scott Shanley, General Manager DATE: March 11, 2015 SUBJECT: Appropriation: $30.00 Background: The Manchester Police Department Police Explorer Post #77 has received three (3) checks for Explorer dues totaling $30.00 Financial Impact: $30.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $30.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Chief Marc L. Montminy Cc: Accounting Capt. Christopher Davis, Administrative Services Division Commander

Ofc. Adam Marois Admin. – Explorer File

TO: Scott Shanley, General Manager DATE: February 18, 2015 SUBJECT: Appropriation: $200.00 Background: The Manchester Police Department Police Explorer Post #77 has received one (1) donation check in the amount of $200.00 from Cruisin’ on Main 2014 which is gratefully accepted and acknowledged. Financial Impact: $200.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $200.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation. Attachments: Check(s) sent to Accounting. (***These funds are to be deposited into the FIRST NIAGARA ACCOUNT ***). ____________________________ Marc Montminy Chief of Police Cc: Accounting

Capt. Christopher Davis, Administrative Services Division Commander Ofc. Adam Marois

Admin. – Explorer File

TO: Scott Shanley, General Manager DATE: March 17, 2015 SUBJECT: Appropriation: $25.00 Background: The Manchester Police Department has received one (1) cash donation totaling $25.00 for the child safety seat installation program from J. Sokola of Hebron, CT which is gratefully accepted and acknowledged. Financial Impact: $25.00 should be appropriated to the Police Donations Revenue Account. Other Board/Commission Action: None Recommendations: That the entire $25.00 be placed on the next Board of Directors’ agenda for acceptance and appropriation and deposited in the appropriate accounts. Attachments: Check(s) w/memo to Accounting ____________________________ Chief Marc L. Montminy Cc: Accounting Capt. Christopher Davis, Administrative Services Division Commander Ofc. Adam Marois Administration File

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March 5, 2015

Dear Brian and Chris,

I am writing this letter to inform you of my resignation from the Building Committee. I lack the knowledge necessary to be a contributing member of this committee. My position would be better filled by an individual with a skill set more reflective of the needs of the committee, especially with current projects such as school security upgrades and the Bennet Academy 5th/6th renovation.

I wish you only the best as you move forward with these projects.

Sincerely,

Amy Watson

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RECOMMENDED MINI GRANT AWARDS

Downtown Arts and Culture Award (up to) 1. Fin de Semana $1,650 Chamber Music Festival Folk music traditions of South America Two concerts during Hispanic Heritage Month (9/15-10/15) 2. CAST Childrens Theater $6,650 At least two performances each of two shows Likely two shows in Center Memorial and two in Center Springs Grant TBD by final approved plan 3. Imagine Main $3,200* Continue bench project – 6 new installations *Town to provide 3 benches for the project 4. Imagine Evening $2,000 Market For the provision of Community Art and Entertainment during market events 5. Young at Art $5,000 To provide materials, supplies and other support for various Specific programs for youth as well as marketing for Young at Art 6. MCC on Main $1,500 “Coming Home” Contribution towards costs of month long (11/15-12/15) art installation and associated events and entertainment at MCC on Main

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Tfunottry Devalurey, ehairmanRedeve lopment Ag€rE:'.c/o Mark Peiiigrir,Hrector of Planning & Economic DevelopmentTirnm of ManchesterManchests, CT

Dear Mr. Devannep

I hereby subunit m;, resignation as a meaeber of the Tonm ofManchester RedevelopmentAgency. Under your leadership the Agency has worked dilQently and made importae,contributions to the future of our cortfiulrrtry.

-Wishing you and the agency continued success.

Sincerrsl3',

Marlene E. Walsh

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2015-0303 minutes - presentation to the bod

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