COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY EAST WENATCHEE, WASHINGTON APRIL 11, 2016 - 1:30 P.M.

1. Flag Salute

2. Minutes

3. Vouchers

4. Bid Opening - Bid Document 16-12-D, Provide Distribution Tree Trimming Services

5. Public Comment

6. 30-Year Service Award - Rosaline Klinge

7. 20-Year Service Award - Darren Robertson

8. Promoted Employee - Salvador Ramirez, Warehouseman

9. Review of Bid Opening Results - Bid Document 16-07-D, Construct Veedol Substation

10. Prequalification of Contractor - Associated Arborists

11. Resolution to Close Contract 13-11-D, Provide Distribution Dock Crew Services to Magnum Power

12. Resolution Authorizing Award of Contract 16-07-D to Potelco, Inc. to Construct Veedol Substation

13. Resolution Authorizing Membership Application and a Software and Service Agreement with National Information Solutions Cooperative

14. Resolution Affirming Change Order No. 2 to Contract 15-19-W, Methow Boat Launch Maintenance Dredging

15. Resolution Rejecting Bids under Bid Document 15-27-W, 2016 Heavy Equipment Services for the Wells Hydroelectric Project

16. Resolution Authorizing Award of Contract 16-08-W to Net Services, LLC to Provide and Install Pond 1 Bird Exclosure at Wells Hatchery

17. Resolution Authorizing a Call for Bids under Bid Document 16-16-W, 2016-2017 Heavy Equipment Services for the Wells Hydroelectric Project

18. Resolution Authorizing a Call for Bids Under Bid Document 16-20-W, Upgrade the Uplift Monitoring System at the Wells Hydroelectric Project

19. Rapids-Columbia Transmission Line Report

20. DCCN Reports - March, 2016

21. NERC Compliance Committee - First Quarterly Report - 2016

22. Treasurer’s Report - Electric Distribution System - March, 2016

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Agenda April 11, 2016 Page 2 23. Treasurer’s Report - Wells Hydroelectric Project - March, 2016

24. Financial and Statistical Report - Wells Hydroelectric Project - January and February, 2016 25. Budget Report - Wells Hydroelectric Project - January and February, 2016

26. Other

27. Trips

28. Minutes

29. Executive Session: RCW 42.30.110(1)(i)

RCW 42.30.110(1)(g)

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RESOLUTION NO. _____

A RESOLUTION TO CLOSE CONTRACT 13-11-D, PROVIDE DISTRIBUTION DOCK CREW SERVICES

RECITALS:

1) By Resolution 13-085 dated May 28, 2013, the District awarded Contract

13-11-D, Provide Distribution Dock Crew Services to Magnum Power.

2) By Resolution 15-050 dated March 23, 2015, the District exercised its

option to renew Contract 13-11-D for the third and final year. District staff report no

work was performed by Magnum Power during the first, second or third year of the

Contract; therefore, no expenses were incurred.

3) It is in the best interests of the District to close Contract 13-11-D, Provide

Distribution Dock Crew Services.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, to close Contract 13-11-D, Provide

Distribution Dock Crew Services.

ADOPTED this 11th day of April, 2016. _______________________________ T. James Davis, President _______________________________ Molly Simpson, Vice President ATTEST: ______________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. _________

A RESOLUTION AUTHORIZING AWARD OF CONTRACT 16-07-D TO POTELCO, INC. TO CONSTRUCT

VEEDOL SUBSTATION

RECITALS:

1) By Resolution No. 16-033 dated February 22, 2016, the District called for

bids under Bid Document 16-07-D, Construct Veedol Substation.

2) On April 4, 2016, the District opened 4 bids as follows:

Bidder Total for Bid Comparison

Summit Line Construction $4,045,977.25 Heber City, Utah Potelco, Inc. $3,441,970.99 Sumner, Washington Magnum Power, LLC $4,107,170.20 Castle Rock, Washington Michels Power $3,999,320.07 Neenah, Wisconsin Sturgeon Electric Company, Inc. $6,511,506.88 Troutdale, Oregon Engineer’s Estimate $4,800,000.00 3) District staff have reviewed the bids and found that the bid from Potelco,

Inc. meets all terms and conditions of Bid Document 16-07-D. A review of the bidder’s

experience, qualifications, financial and work references verified that this company

fulfills all necessary requirements and staff recommends award of Contract 16-07-D to

Potelco, Inc.

4) It is in the best interests of the District to award Contract 16-07-D to the

lowest responsive bidder, Potelco, Inc. with an authorized expenditure of $3,441,970.99

(three million, four hundred forty-one thousand, nine hundred seventy dollars and ninety-

nine cents).

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Contract 16-07-D is awarded to

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Potelco, Inc. The General Manager is authorized to issue a Contract with Potelco, Inc.

subject to the filing of the Contract and a Performance and Payment Bond in accordance

with the District’s specifications and which contract and bond are to be in a form that is

satisfactory to the District.

ADOPTED this 11th day of April, 2016.

___________________________ T. James Davis, President

___________________________ Molly Simpson, Vice President

ATTEST: __________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING A MEMBERSHIP APPLICATION AND A SOFTWARE AND SERVICE AGREEMENT WITH NATIONAL

INFORMATION SOLUTIONS COOPERATIVE

RECITALS:

1) Resolution 15-172 authorized the District to issue a Request for Proposals

for an integrated software solution.

2) After evaluation of the proposals submitted, Resolution 16-030 authorized

negotiation of a contract with National Information Solutions Cooperative (NISC).

3) NISC has developed a Software and Services Agreement to provide the

District with an integrated software solution. NISC is a cooperative and also requires the

District to become a member in order to receive software services. Staff recommends

execution of these agreements with NISC.

4) It is in the best interests of the District to enter into agreements with NISC

for membership and to provide an integrated software solution.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that a Membership Application and a

Software and Services Agreement are hereby approved, and the District’s General

Manager is hereby authorized and directed to issue said Agreement on behalf of the

District.

ADOPTED this 11th day of April, 2016. _______________________________ T. James Davis, President _______________________________ Molly Simpson, Vice President ATTEST: ______________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. _________

A RESOLUTION AFFIRMING CHANGE ORDER NO. 2 TO CONTRACT 15-19-W, METHOW BOAT LAUNCH

MAINTENANCE DREDGING

RECITALS:

1) By Resolution No. 15-191, dated October 5, 2015, the District awarded

Contract 15-19-W, Methow Boat Launch Maintenance Dredging, to Pacific Pile &

Marine.

2) Change Order No. 2 has been prepared to extend the completion date to

May 15, 2016 to allow final grading and seeding of the dredge disposal area to be

completed during dry weather. Additional time is needed for the material to dry.

3) Previous change orders, brought the total cost of the contract to

$627,500.00. District staff recommends that the District approve Change Order No. 2

which would extend the completion date to May 15, 2016 with no change in cost to the

District.

4) It is in the best interests of the District to approve Change Order No. 2 to

Contract 15-19-W.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Change Order No. 2 to Contract 15-

19-W, Methow Boat Launch Maintenance Dredging is affirmed by the Commission.

ADOPTED this 11th day of April, 2016.

__________________________ T. James Davis, President __________________________ Molly Simpson, Vice President

ATTEST: __________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. _________

A RESOLUTION REJECTING BIDS UNDER BID DOCUMENT 15-27-W, 2016 HEAVY EQUIPMENT SERVICES FOR THE

WELLS HYDROELECTRIC PROJECT

RECITALS:

1) By Resolution No. 16-012 dated January 25, 2016, the District called for

bids under Bid Document 15-27-W, 2106 Heavy Equipment Services for the Wells

Hydroelectric Project.

2) On February 29, 2016, the District opened one bid as follows:

Bidder Total for Bid Comparison

Tunnel Hill Granite $599,761.20 Chelan, WA Engineer’s Estimate $486,000.00

3) The bid is greater than 115% of the engineers estimate. It is necessary to

reject the bid since RCW 54.04.080 prohibits awarding a contract for more than fifteen

percent in excess of the estimated cost of the materials or work.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that the bid be rejected under Bid

Document 15-27-W, 2016 Heavy Equipment Services for the Wells Hydroelectric

Project.

ADOPTED this 11th day of April, 2016.

T. James Davis, President

Molly Simpson, Vice President ATTEST: Ronald E. Skagen, Secretary

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RESOLUTION NO. ____________

A RESOLUTION AUTHORIZING AWARD OF CONTRACT 16-08-W TO NET SERVICES, LLC TO PROVIDE AND INSTALL

POND 1 BIRD EXCLOSURE AT WELLS HATCHERY RECITALS:

1) By Resolution No. 16-028 dated February 8, 2016, the District called for

bids under Bid Document 16-08-W, Provide and Install Pond 1 Bird Exclosure at Wells

Hatchery.

2) On March 28, 2016, the District opened 5 bids as follows:

Bidder Total for Bid Comparison

Net Services, LLC $130,850.00 Tulalip, Washington EcoGrind Site Solutions, LLC $148,400.00 Chewelah, Washington Five Rivers Construction, Inc. $158,751.00 Longview, Washington Wesslen Construction, Inc. $145,000.00 Spokane, Washington Engineer’s Estimate $193,000.00 3) District staff have reviewed the bids and found that the bid from Net

Services, LLC meets all terms and conditions of Bid Document 16-08-W. A review of the

bidder’s experience, qualifications, financial and work references verified that this

company fulfills all necessary requirements and staff recommends award of Contract 16-

08-W to Net Services, LLC.

4) It is in the best interests of the District to award Contract 16-08-W to the

lowest responsive bidder, Net Services, LLC with an authorized expenditure of

$130,850.00.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Contract 16-08-W is awarded to Net

Services, LLC. The General Manager is authorized to issue a Contract with Net Services,

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LLC subject to the filing of the Contract and a Performance and Payment Bond in

accordance with the District’s specifications and which contract and bond are to be in a

form that is satisfactory to the District.

ADOPTED this 11th day of April, 2016.

__________________________ T. James Davis, President __________________________ Molly Simpson, Vice President

ATTEST: __________________________ Ronald E. Skagen, Secretary

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RESOLUTION NO. _________

A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 16-16-W, 2016-2017 HEAVY EQUIPMENT

SERVICES FOR THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) Public Utility District No. 1 of Douglas County periodically requires

heavy equipment services to perform maintenance and emergency work at various

locations of the Wells Hydroelectric Project. It is in the best interest of the District to

have a qualified heavy equipment contractor on hand to assure completion of necessary

work in a timely manner and in accordance with state law.

2) Staff recommends that the District solicit bids in compliance with RCW

54.04.070 to provide 2016-2017 Heavy Equipment Services in accordance with the

specifications, terms and conditions of Bid Document 16-16-W. Sealed bids will be

accepted until May 9, 2016 at 1:30 p.m. Pacific Time in the District’s East Wenatchee

headquarters office.

3) It is in the best interests of the District to issue a call for bids under Bid

Document 16-16-W, 2016-2017 Heavy Equipment Services.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Bid Document 16-16-W is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids to provide 2016-2017 Heavy Equipment Services.

ADOPTED this 11th day of April, 2016.

T. James Davis, President

Molly Simpson, Vice President

ATTEST: Ronald E. Skagen, Secretary

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RESOLUTION NO. _________

A RESOLUTION AUTHORIZING A CALL FOR BIDS UNDER BID DOCUMENT 16-20-W, UPGRADE THE UPLIFT MONITORING SYSTEM AT THE

WELLS HYDROELECTRIC PROJECT

RECITALS:

1) The District monitors uplift pressures on the Wells Dam

Hydrocombine structure in accordance with the procedures in the Dam Safety

Surveillance and Monitoring Plan (DSSMP). The uplift pressures are measured

manually and evaluated in the annual Dam Safety Surveillance and Monitoring

Report (DSSMR) for the Wells Project.

2) Jacobs Engineering Group, the District’s consulting engineer for the

Wells Project, has identified inconsistencies in the manual uplift pressure

measurement procedures and recommends upgrading the uplift monitoring system

by installing continuous pressure monitoring instrumentation.

3) Staff recommends that the District solicit bids in compliance with RCW

54.04.070 to upgrade the uplift monitoring system in accord with the specifications,

terms and conditions of Bid Document 16-20-W. Sealed bids will be accepted until May

23, 2016 at 1:30 p.m. Pacific Time in the District’s East Wenatchee headquarters office.

4) It is in the best interests of the District to issue a call for bids under Bid

Document 16-20-W, Upgrade the Uplift Monitoring System at the Wells Hydroelectric

Project.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that Bid Document 16-20-W is hereby

approved, and the District’s General Manager is hereby authorized and directed to issue a

call for bids to upgrade the uplift monitoring system at the Wells Hydroelectric Project.

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ADOPTED this 11th day of April, 2016.

___________________________ T. James Davis, President

___________________________ Molly Simpson, Vice President

ATTEST: _________________________ Ronald E. Skagen, Secretary

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