2018-1-22 board agenda - douglaspud.org final board packet.pdf · abb inc. 4) it is in the best...

COMMISSION MEETING AGENDA PUBLIC UTILITY DISTRICT NO. 1 OF DOUGLAS COUNTY

EAST WENATCHEE, WASHINGTON JANUARY 22, 2018 – 1:30 P.M.

1. Flag Salute

2. Minutes

3. Vouchers

4. Hearing – Local Utility District No. 1 – Rio Vista Street Lighting System

5. Bid Opening Results – January 15, 2018 – Bid Document No. 17-26-D, Supply and Deliver Two (2) 115kV Breakers to the Lone Pine Substation

6. Public Comment

7. New Employee – Betsy Bamberger, Fish Health and Evaluation Specialist

8. Prequalification of Contractor

9. Resolution Amending the Electric Distribution System Customer Service Policies

10. Resolution Authorizing Amendment No. 1 to the Professional Service Agreement with Grette Associates, LLC

11. Resolution Authorizing a Professional Service Agreement with Central Washington University for Pilot and Aircraft Services

12. Resolution Authorizing an Interlocal Agreement with the City of Mansfield for the Purchase of Street Light Fixtures

13. Resolution Authorizing Interconnection and Service Agreement with Ant Creek, LLC

14. Resolution Authorizing Interconnection and Service Agreement with Third Coast Capital, LLC

15. Resolution Authorizing Award of Contract 17-26-D to ABB Inc. to Supply and Deliver Two (2) 115kV Breakers to the Lone Pine Substation

16. Resolution Authorizing the City of Brewster 2017-2018 Operations and Maintenance Budget for Parks

17. Resolution Authorizing the City of Pateros 2017-2018 Operations and Maintenance Budget for Parks

18. Resolution Affirming Change Order No. 15 to Contract 14-19-W, Wells Hatchery Modernization

19. Resolution Authorizing Acceptance of Work and Final Payment to Reeves Lawn and Spray Service, LLC Under Contract 16-29-W, 2017 Grounds Maintenance

20. Resolution Authorizing Acceptance of Work and Final Payment to Trenchless Construction Under Contract 17-16-W, Directional Drilling of HDPE Pipe Through a Railroad/Roadway Embankment at the Wells Hydroelectric Project

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Agenda January 22, 2018

21. Resolution Authorizing Publication of Request for Qualifications 18-06-W, Engineering Services

for Modifications to the Trashrack Lifting Beams at the Wells Hydroelectric Project

22. Write-off to the Reserve for Uncollectible Accounts: $1,321.53

23. Report on Energy Purchased for Resale – Quarter Ended December 31, 2017

24. FERC Compliance Quarterly Report – Fourth Quarter, 2017

25. NERC Compliance Quarterly Report – Fourth Quarter, 2017

26. Internal Audit Report – December 2017

27. Other

28. Trips

29. Minutes

30. Executive Session: RCW 42.30.110(1)(i)

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RESOLUTION NO. _________

A RESOLUTION AMENDING THE ELECTRIC DISTRIBUTION SYSTEM CUSTOMER SERVICE POLICES

RECITALS:

1) District staff is proposing to amend the Electric Distribution System

Customer Service Policies. This amendment would update Sections 27 and 32 of the

Customer Service Policies to reflect the current business needs of the District.

2) Update language in Section 27 to define a residence and to no longer

allow non-diverse loads at a residence.

3) Update Section 32 to require non-diverse single phase loads to pay four

times the cost per amp listed in the single phase ampacity fee table. This cost will be

consistent with the usage for a non-diverse load.

NOW, THEREFORE, BE IT RESOLVED by the Commission of Public Utility

District No. 1 of Douglas County, Washington, that the Electric Distribution System

Customer Service Policies be amended.

ADOPTED this 22nd day of January, 2018.

Ronald E. Skagen, President

Aaron J. Viebrock, Vice President

ATTEST: Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICE AGREEMENT WITH GRETTE

ASSOCIATES, LLC

RECITALS:

1) Resolution No. 17-037 authorized the District to enter into a Professional

Service Agreement with Grette Associates, LLC for completing the Joint Aquatic

Resource Application Process for the Northern Mid-Columbia Joint Project.

2) Staff recommends approval of Amendment No. 1 with Grette Associates,

LLC to extend the Time of Performance outlined in the Professional Service Agreement.

3) It is in the best interests of the District to issue Amendment No. 1 to

amend the Professional Service Agreement with Grette Associates, LLC.


District No. 1 of Douglas County, Washington, that the District’s General Manager is

authorized and directed to issue Amendment No. 1 to the Professional Service

Agreement with Grette Associates, LLC which will extend the Time of Performance

outlined in the Professional Service Agreement.

ADOPTED this 22nd day of January, 2018

_______________________________ Ronald E. Skagen, President _______________________________ Aaron J. Viebrock, Vice President ATTEST: ______________________________ Molly Simpson, Secretary

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RESOLUTION NO. ________

A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICE AGREEMENT WITH CENTRAL WASHINGTON UNIVERSITY FOR

PILOT AND AIRCRAFT SERVICES

RECITALS:

1) Douglas County is divided into 4 meter reading cycles. Cycles 1 and 2

represent nearly all of the District’s rural service area and roughly 8,500 meters. These

meters are very spread out, require considerable labor hours to read and can be difficult to

reach during the winter months.

2) The District does not have a full time meter reader.

3) Central Washington University’s Aviation Department currently provides

pilot and aircraft services to Kittitas County PUD for monthly meter reading.

3) It is in the best interest of the District to enter into a Professional Service

Agreement with Central Washington University for pilot and aircraft services.


District No. 1 of Douglas County, Washington, that the District’s Auditor at the direction

of the General Manager is hereby authorized to sign and enter into a Professional Service

Agreement with Central Washington University for pilot and aircraft services, the cost of

which is not to exceed $19,000 (nineteen thousand dollars).

ADOPTED this 22nd day of January, 2018


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A RESOLUTION AUTHORIZING AN INTERLOCAL AGREEMENT WITH THE CITY OF MANSFEILD FOR THE

PURCHASE OF STREET LIGHT FIXTURES

RECITALS:

1) Douglas County PUD has been approached by the Washington State

Transportation Improvement Board in order to participate in the Relight Washington

grant program which is a state-wide effort to replace existing municipal street lights with

new energy-efficient LED light fixtures.

2) This Interlocal Agreement will allow the purchase and replacement of 30

non-metered light fixtures the District currently owns and maintains in the City of

Mansfield.

3) It is in the best interest of the District to enter into this Interlocal

Agreement with the City of Mansfield to purchase these fixtures.


District No. 1 of Douglas County, Washington, that the General Manager is authorized to

sign the Interlocal Agreement with the City of Mansfield.





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A RESOLUTION AUTHORIZING INTERCONNECTION AND SERVICE AGREEMENT WITH ANT CREEK, LLC.

RECITALS:

1) Ant Creek, LLC will be installing facilities in Douglas County that will

exceed 1,500 kilowatt amperes.

2) In accordance with Section 36 of the District’s Customer Service Policies,

new loads at one location in excess of 1,500 kilowatt amperes require a special contract.

3) The District and Ant Creek, LLC have negotiated a special contract in the

form of an Interconnection and Service Agreement for services to be provided at 624

Urban Industrial Way in Douglas County, Washington.

4) It is in the best interest of the District to enter into the Interconnection and

Service Agreement with Ant Creek, LLC.


District No. 1 of Douglas County, Washington, that the District is authorized to enter into

the Interconnection and Service Agreement with Ant Creek, LLC and the District’s

Manager is authorized to sign the Agreement.





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A RESOLUTION AUTHORIZING INTERCONNECTION AND SERVICE AGREEMENT WITH THIRD COAST

CAPITAL, LLC.

RECITALS:

1) Third Coast Capital, LLC will be installing facilities in Douglas County that

will exceed 1,500 kilowatt amperes.

2) In accordance with Section 36 of the District’s Customer Service Policies,

new loads at one location in excess of 1,500 kilowatt amperes require a special contract.

3) The District and Third Coast Capital, LLC have negotiated a special

contract in the form of an Interconnection and Service Agreement for services to be

provided at 427 Urban Industrial Way in Douglas County, Washington.

4) It is in the best interest of the District to enter into the Interconnection and

Service Agreement with Third Coast Capital, LLC.


District No. 1 of Douglas County, Washington, that the District is authorized to enter into

the Interconnection and Service Agreement with Third Coast Capital, LLC and the

District’s Manager is authorized to sign the Agreement.





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A RESOLUTION AUTHORIZING AWARD OF CONTRACT 17-26-D TO ABB INC. TO SUPPLY AND DELIVER TWO (2)

115 kV BREAKERS TO THE LONE PINE SUBSTATION

RECITALS:

1) By Resolution No. 17-212 dated December 11, 2017, the District called

for bids under Bid Document 17-26-D, Supply and Deliver Two (2) 115 kV Breakers to

the Lone Pine Substation.

2) On January 15, 2018, the District opened four bids as follows:

Bidder Total for Bid Comparison

ABB Inc. $ 94,570.00 Mount Pleasant, PA Hitachi T&D Solutions, Inc. $113,450.00 Suwanee, GA General Pacific, Inc. $104,287.00 Fairview, OR Anixter, Inc. $112,047.38 Portland, OR Engineer’s Estimate $115,000.00 3) District staff have reviewed the bids and found that the bid from ABB Inc.

meets all terms and conditions of Bid Document 17-26-D. A review of the bidder’s

experience, qualifications, financial and work references verified that this company

fulfills all necessary requirements and staff recommends award of Contract 17-26-D to

ABB Inc.

4) It is in the best interests of the District to award Contract 17-26-D to the

lowest responsive bidder, ABB Inc. with an authorized expenditure of $94,570.00

(ninety-four thousand, five hundred seventy dollars).


District No. 1 of Douglas County, Washington, that Contract 17-26-D is awarded to

ABB Inc. The General Manager is authorized to issue a contract with ABB Inc. subject

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to the filing of the Contract and a Performance and Payment Bond in accordance with the

District’s specifications and which contract and bond are to be in a form that is

satisfactory to the District.



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A RESOLUTION AUTHORIZING THE CITY OF BREWSTER 2017-2018 OPERATIONS AND MAINTENANCE BUDGET

FOR PARKS

RECITALS:

1) Resolution 10-096 authorized the District to enter into an Agreement with

the City of Brewster regarding the operations and maintenance of Wells Project recreation

facilities within the City.

2) The City of Brewster has submitted an operations and maintenance budget

for the period of November 1, 2017 through October 31, 2018. Staff recommends

approval of the District’s portion of the budget, which is $67,631.

3) It is in the best interests of the District to approve the 2017-2018 operations

and maintenance budget for the City of Brewster as submitted.


District No. 1 of Douglas County, Washington, that the District’s portion of the 2017-2018

parks operations and maintenance budget for Wells Project recreation facilities within the

City of Brewster is hereby approved, with the District’s obligation being $67,631.



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A RESOLUTION AUTHORIZING THE CITY OF PATEROS 2017-2018 OPERATIONS AND MAINTENANCE BUDGET

FOR PARKS

RECITALS:

1) Resolution 10-053 authorized the District to enter into an Agreement with

the City of Pateros regarding the operations and maintenance of Wells Project recreation

facilities within the City.

2) The City of Pateros has submitted an operations and maintenance budget for

the period of November 1, 2017 through October 31, 2018. Staff recommends approval of

the District’s portion of the budget, which is $67,631.

3) It is in the best interests of the District to approve the 2017-2018 operations

and maintenance budget for the City of Pateros as submitted.


District No. 1 of Douglas County, Washington, that the District’s portion of the 2017-2018

parks operations and maintenance budget for Wells Project recreation facilities within the

City of Pateros is hereby approved, with the District’s obligation being $67,631.



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RESOLUTION NO. _______________

A RESOLUTION AFFIRMING CHANGE ORDER NO. 15 TO CONTRACT 14-19-W, WELLS HATCHERY MODERNIZATION

RECITALS:

1) By Resolution No. 15-069 dated April 13, 2015, the District awarded

Contract 14-19-W to Lydig Construction, Inc. in the amount of $35,797,000 for the Wells

Hatchery Modernization.

2) The following changes to the contract have been affirmed.

Resolution No. 15-225 affirmed Change Order No. 1 at a cost of $34,018.








Resolution No. 17-054 affirmed Change Order No. 9 at a cost of $$46,899.




Resolution No. 17-138 affirmed Change Order No. 13 for an extension of time.

Resolution No. 17-170 affirmed Change Order No. 14 at a cost of $243,280

3) Change Order No. 15 has been prepared to ensure that the modernization

of the Wells Hatchery is completed in a manner that meets the needs and intent of the

District’s hatchery mitigation programs and provides a safe working environment for

District personnel.

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4) District staff recommends affirmation of Change Order No. 15 in the

amount of $46,217. The new not to exceed total for Contract 14-19-W, including this

change order, is $37,371,720.

5) It is in the best interests of the District to affirm Change Order No. 15 to

Contract 14-19-W, Wells Hatchery Modernization.


District No. 1 of Douglas County, Washington, that Change Order No. 15 to Contract 14-

19-W is affirmed by the Commission.


__________________________ Ronald E. Skagen, President

__________________________ Aaron J. Viebrock, Vice President

ATTEST:

__________________________ Molly Simpson, Secretary

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A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO REEVES LAWN AND SPRAY

SERVICE, LLC UNDER CONTRACT 16-29-W, 2017 GROUNDS MAINTENANCE

RECITALS:

1) By Resolution 16-221, dated December 27, 2016, the District awarded

Contract 16-29-W, 2017 Grounds Maintenance to Reeves Lawn and Spray Service, LLC.

2) District staff reports the Contractor has satisfactorily completed all

requirements of Contract 16-29-W and has submitted a Request for Final Payment,

Certificate and Release. Therefore, staff recommends that the District accept the

completed work and authorize final payment in the amount of $11,314.73 to Reeves

Lawn and Spray Service, LLC upon receiving the required notifications from the State of

Washington. The total cost of work for the first year of this contract is $226,294.51 plus

tax.

3) It is in the best interests of the District to accept the work as complete and

authorize final payment under Contract 16-29-W.


District No. 1 of Douglas County, Washington, that the work under Contract 16-29-W,

2017 Grounds Maintenance is hereby accepted as complete, and that final payment is

authorized, contingent on receipt by the District of all necessary releases by the State of

Washington. This acceptance in no manner waives any claim the District may have

against the Contractor for failure to comply with the terms of the contract.



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A RESOLUTION AUTHORIZING ACCEPTANCE OF WORK AND FINAL PAYMENT TO TRENCHLESS CONSTRUCTION UNDER CONTRACT 17-16-W,

DIRECTIONAL DRILLING OF HDPE PIPE THROUGH A RAILROAD/ROADWAY EMBANKMENT AT THE WELLS

HYDROELECTRIC PROJECT

RECITALS:

1) By Resolution No. 17-173 dated October 23, 2017, the District

awarded Contract 17-16-W, Directional Drilling of HDPE Pipe Through a

Railroad/Roadway Embankment at the Wells Hydroelectric Project, to

Trenchless Construction.

2) District staff reports the Contractor has satisfactorily completed all

requirements of Contract 17-16-W and has submitted a Request for Final

Payment, Certificate and Release. Therefore, staff recommends that the District

accept the completed work and authorize final payment upon receiving the

required notifications from the State of Washington. The total cost of work under

this contract is $107,540.51 plus tax.

3) It is in the best interests of the District to accept the work as

complete and authorize final payment under Contract 17-16-W.

NOW, THEREFORE, BE IT RESOLVED by the Commission of

Public Utility District No. 1 of Douglas County, Washington, that the work under

Contract 17-16-W, Directional Drilling of HDPE Pipe Through a

Railroad/Roadway Embankment at the Wells Hydroelectric Project, is hereby

accepted as complete, and that final payment is authorized, contingent on receipt

by the District of all necessary releases by the State of Washington. This

acceptance in no manner waives any claim the District may have against the

Contractor for failure to comply with the terms of the contract.

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ADOPTED this 22th day of January, 2018.


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A RESOLUTION AUTHORIZING PUBLICATION OF REQUEST FOR QUALIFICATIONS 18-06-W, ENGINEERING SERVICES

FOR MODIFICATIONS TO THE TRASHRACK LIFTING BEAMS AT THE WELLS HYDROELECTRIC PROJECT

RECITALS:

1) District staff has identified a need to modify trashrack lifting beams LB 9

and LB 10 to reduce the risk of injury to personnel. Request for Qualifications (RFQ)

18-06-W, Engineering Services for Modifications to the Trashrack Lifting Beams at the

Wells Hydroelectric Project, has been prepared to secure Engineering Services to assist in

the design, procurement, and installation of the modification.

2) District staff recommends publication of RFQ 18-06-W. Statements of

Qualifications will be accepted until 5:00 p.m. Pacific time on March 5, 2018, in the

District’s East Wenatchee headquarters office.

3) It is in the best interest of the District to publish RFQ 18-06-W in pertinent

publications.


District No. 1 of Douglas County, Washington, that RFQ 18-06-W, Engineering Services

for Modifications to the Trashrack Lifting Beams at the Wells Hydroelectric Project, is

hereby approved and the District’s General Manager is hereby authorized and directed to

publish RFQ 18-06-W to provide necessary Engineering Services.



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2018-1-22 board agenda - douglaspud.org final board packet.pdf · abb inc. 4) it is in the best...

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