NDHOA Board minutes

3/15/16

Board Members Attending: Rob Welch, Susan Porteous, Peggy Chandler, Robert Clark, Sue VanLanen, Cheryl Smith

Visiting Homeowners: Bob Porteous, Susan Welch

1. Board approved the minutes2. New Positions

a. Treasurer – Susan Porteous approved for another year as Treasurerb. Secretary – Peggy Chandler approved as Secretary for another yearc. Vice President – Sheryl Smith nominated as Vice Presidentd. President – Rob Welch approved as President for another yeare. Committee Chairs – Susan Welch landscape, Cris Wilcox – tennis, Rob Welch – Pool,

Cheryl Smith– Communication chair, Welcome Committee – Robert Clark, Sam Carr – Dam committee,

f.3. Annual Yard Sale – Board discussed whether to continue the annual yard sale. Carol Vidyasagar,

homeowner, is interested in April date. We typically do it 3rd week in April. Susan P. recommended 1st weekend in May. May 7 approved for neighborhood yard sell date. People will want to send notification if they want to participate. Cheryl Smith will check emails for participants and put notification on front entrance info boards.

4. Treasurer’s report – Susan P. reviewed the financial report and late dues report. Treasurer’s report approved by the board.

5. Erosion/Stream control – Susan P. spoke to Greg W., Rob W. spoke with Billy , both ND residents who are on the City board. Greg says that JVG has not submitted stream buffer variance documents to the city. Nick Colonna, with the City of Duluth, will contact Clark Patterson Lee to meet with the City Engineers. Susan says it’s important to meet with the City to get past this impass. We want city engineers, JVG, NDHOA. Peggy will contact JVG to determine availability for next week. Also get JVG to contact Nick Colonna directly, Planning Directory, Duluth 770-476-1790, ext. 1229. Peggy/Susan will coordinate a neighborhood/City meeting.

6. Tree Removal at the Dam – Susan spoke to the NDHOA attorney says that we can give permission to take down a specific tree. Susan recommends that we submit it in writing. Attorney is drafting a license to provide permission to leave fence/playset where it is. Georgia Power will be contacted to trim the trees back on the easement. Rob will send a letter approving the removal of the twin trunk tree. Browns have permission to contact Georgia Power to see about trimming the tree. Board approved Rob sending the letter to the Browns.

7. Tennis Courts – Tennis courts look great from pressure washing. They will be resealed and new Junior lines added later this season. One light pole is tilting and may need to reseated. We need a new message board for the tennis courts. We will talk to Cris about the need for a new sign board.

8. Landscaping – Susan W. wants to get bids on getting new landscapers. She will get bids. Robert is concerned about shore line cleanup. There is trash along the dam. Project will need people in boats to net and clean up the trash. Cheryl and Robert offered to go out in boats and clean up. There is a need for moving mulch. There is a wheelbarrow available to help move as needed. Susan presented list of recommended landscaping for board to review. Dam mowers can pick up trash at the dam also. Also string trim around the vents on the dam.

9. Pool – Rob W. has started preparations for pool opening on May 25. Swim Atlanta will continue as pool coordinator. The baby pool has a leak in a pipe from the skimmer that runs under the baby pool. Rob thinks that the pipe can be repaired. The concrete will need to be cut to get to the repair.

10. Sue VanLanen wants to know what the liability policy amounts are for the Board members. Peggy requested to provide membership list to Board meetings. Peggy will also set up a group email for Board members only and a Board member/committee member email list.

11. Next meeting April 19, 7pm, meeting adjourned 8:26pm

12. Membership List

Board Member Position EmailRob Welch PresidentCheryl Smith Vice PresidentSusan Porteous TreasurerPeggy Chandler Secretary mmchandl@gmail.comSue VanLanenSheryl CroyJudy TaylorRobert Clark