2016 annual plan - final

“A Just, Safe and Secure Society for All”

CONTENTSPerformance Agreement___________________________________________________2

Schedule to the Performance Agreement__________________________________4

Introduction_______________________________________________________________7

Program Management____________________________________________________10

Budget Appropriation____________________________________________________20

Schedule for Performance Review and Reporting_________________________21

Statutory Annual Reports_________________________________________________21

Key Result Area 1: Legal Policy and Governance____________________________________________________23

LEGAL POLICY AND GOVERNANCE___________________________________________________23

Key Result Area 2: State Legal Services___________________________________________________________34

OFFICE OF THE STATE SOLICITOR___________________________________________________34

OFFICE OF THE SOLICITOR GENERAL________________________________________________36

Key Result Area 3: Justice Administration Services__________________________________________________38

VILLAGE COURTS & LAND MEDIATION SECRETARIAT_______________________________38

COMMUNITY BASED CORRECTIONS – Probation______________________________________43

COMMUNITY BASED CORRECTIONS – Juvenile Justice________________________________49

COMMUNITY BASED CORRECTIONS – Parole_________________________________________53

Key Result Area 4: Public Curator and Official Trustee Services_________________________________________67

1 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Key Result Area 5: Land Tribunal Services_________________________________________________________73

LAND TITLES COMMISSION___________________________________________________________73

NATIONAL LANDS COMMISSION_____________________________________________________76

Key Result Area 6: Corporate Management and Sector Coordination____________________________________78

POLICY, PLANNING AND MONITORING_______________________________________________79

FINANCIAL MANAGEMENT___________________________________________________________81

INFORMATION MANAGEMENT_______________________________________________________85

INTERNAL AUDIT______________________________________________________________________93

LAW & JUSTICE SECTOR SECRETARIAT______________________________________________96

Performance Agreement

MADE BETWEEN

HON. ANO PALA, LLB, CMG, MP

MINISTER FOR JUSTICE AND ATTORNEY GENERAL

AND

DR. LAWRENCE KALINOE, OBE



SECRETARY

DEPARTMENT OF JUSTICE AND ATTORNEY GENERAL

JANUARY 2016



1. THIS PERFORMANCE AGREEMENT is signed between the Minister (as the First Part) and the Secretary (as the Second Part).

2. The Parties to the AGREEMENT have AGREED that the Secretary has committed the Department of Justice and Attorney General to fully implement the following key priority activities between 2015 – 2017 consistent with the Alotau Accord and the Prime Minister’s State of the Nation Address that encapsulated the following key thematic priorities of the O’Neill-Dion Government:

i. Legislative Reform Program;ii. Enhancing State Legal Services;iii. Enhancing Delivery of Justice Administration Services; andiv. Infrastructure Upgrading and Organizational Development.

3. The Secretary commits to report quarterly to the Government on the implementation and performance of the various projects under the four (4) thematic priority areas.

4. The details to these four (4) thematic priority areas and the specific projects falling under these thematic areas are set out in the “Schedule to the Performance Agreement”.

5. The performance of the Secretary shall be assessed against the implementation of these key priorities and he shall be held accountable for their achievement or failure.

6. This PERFORMANCE AGREEMENT shall be reviewed annually to reflect emerging priorities.

7. This PERFORMANCE AGREEMENT is made effective from the date of signing this AGREEMENT and shall remain effective for the duration of the AGREEMENT.

SIGNED by the Minister, for and on behalf of the INDEPENDENT STATE OF PAPUA NEW GUINEA

_________________________HON. ANO PALA, LLB, CMG, MP Date: __________________Minister for Justice and Attorney General

SIGNED by the Secretary, for and on behalf of the Department of Justice and Attorney General

_______________________________4 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


DR. LAWRENCE KALINOE, OBE Date: __________________SecretaryDepartment of Justice and Attorney General

Schedule to the Performance AgreementThe table below captures the specific projects and activities that now commit the Secretary and the Department to deliver by the end of the year. Further the details required for each of these key activities are in the detailed branch work plans. The deputy secretaries assist the Secretary in providing oversight and coordination through their respective program management plans.

PERFORMANCE INDICATORS

PERFORMANCE TARGETS

PERFORMANCE ASSESSMENT

Thematic Priority 1: Legislative Reform ProgramFive (5x) Anti MoneyLaundering and Counter-Financing Terrorism ( AML/CFT) laws enacted in July 2015

Implementation of the laws and remove PNG on the World Bank FATF/APG Grey List.

Follow-up on Certification and Gazettal and ensure implementation schedules are met.

Organic Law on Independent Commission Against Corruption (ICAC)

Draft Law tabled in Parliament.To work with Office of the Chief Secretary to ensure completion.

Attends to necessary Parliamentary processes and ensure its passage.

Whistleblower Legislation Work on this matter depends on the progress of the ICAC project.

Whistleblower Provisions in the ICAC will form the basis for similar protections in relation to reporting to other similar institutions.

Establishment of a National Int’l Humanitarian Law Committee to co-ordinate and oversee ratification of necessary IHL treaties & conventions

Establishment of Committee by June 2016 through an NEC Decision to enable work with ICRC and PNG Red Cross as well as other agencies.

Ratification of the IHL Treaties and Optional Protocols e.g. ratification of the Additional Protocols to the Geneva Convention and the Rome Statute (ICC).

Family Protection Regulation

Implementation /Commencement

Develop training package in conjunction with relevant stakeholders, JSS4D, FSVAC and Implementation activities to commence in 2016.

Summary Offence Amendments

NEC submission drafted and awaiting the issuance of CoN by State

Enactment of Law


Josephet Nongie, 17/12/15,

Inevitable to amendment



PERFORMANCE TARGETS


Solicitor.Facilitate Restructure of the Higher Judiciary

All constitutional amendments now before Parliament pending 2nd

and 3rd reading.

Lobby MPs to ensure passage of these laws.

Implementation Plan for the OLPLLG Review Report

Working with CLRC

Revamp and bring National Narcotics Bureau into Sector coordination

Effective operations of the NNB

Attendance at NCM and LJSWG meetings

Thematic Priority 2: Enhancing State Legal ServicesEstablishment of Oceans Office pursuant to NEC Decision 220/2015 - Implementation of Maritime Delimitation Project.

Maritime Zones Act passed and now Regulations are being developed.

Issue on internal waters is also being progressed with pilot project in Autonomous Region of Bougainville.

Ensure/Facilitate smooth implementation program

Set-up Interim Office within the Office of the State Solicitor for legal positions only using available positions.

Publication of Attorney General’s Opinions

Manuscript available for publication by July 2016

Consistency and timely dispatch of advice/opinions based on established legal positions.

Strengthen State Litigation Services

1.Functioning Brief-Outs Committee

2.Functioning Cost Recovery Unit

Thematic Priority 3: Enhancing Delivery of Justice Administration ServicesMerger of Land Titles Commission (LTC) and National Lands Commission (NLC).

Amend and enact appropriate legislation to effect the merger.

Ensure enactment of laws.

Expedite the completion of the National Youth PolicyMonitor the operations of the Village Courts through the CJCs in partnership with DDAs

NEC endorsement of CJC Policy

Partnerships with respective DDAs in CJC roll-out




PERFORMANCE TARGETS


Complete the work on allowances for land mediators and peace mediators

Implementing NEC Decision 160/2014 re land mediators ‘ allowances

Crime Prevention and Restorative Justice Coordination.

Increased level of engagement/partnerships with organizations involved in crime prevention activities – both government and non-government

An increase in crime prevention initiatives reported in 2016

Juvenile Justice Regulation

Consultations conducted in conjunction with the JJ Services and consultant on the Drafting Instructions and National Policy.

Provide final comments to OFLC for issuance of COC.

Finalize Drafting Instructions for the Regulation.

Promulgation.Parole Act Amendments Drafting Instructions

completed and now to obtain CoN from State Solicitor and then for NEC endorsement.

Enactment.

Public Curator Act Amendment

Finalizing comments for re-submission to State Solicitor for CoN

Enactment.

Thematic Priority 4: Infrastructure Upgrading & Organization DevelopmentKerema Staff residence Allotment fenced and

building materials delivered on site.

Source funding for construction and completion in early 2016.

Manus Office and Staff residence

Contract awarded. Construction to commence and complete in 2016.

Community Justice Centre – Pangia sub-District

Site works completed MOU to be signed with District Administration to guide delivery of the project.Construction to commence and complete in 2016.

Wewak DJAG Staff residence

Land cleared awaiting fencing

Construction in 2016

Alotau DJAG Office Land secured in 2015 Construction in 2016Kavieng DJAG Office Land secured in 2015 Construction to commence




PERFORMANCE TARGETS


in 2016Vanimo DJAG Office Land secured in 2015 Construction to commence

in 2016Compilation of DJAG Staff Handbook

For staff induction and general awareness on human resource management policies

Effective Human Resources Management



IntroductionThis is the third Annual Plan that emanates from the Corporate Plan 2014 – 2017and sets out the activities to deliver our core functional roles, duties and responsibilities to the government and services to the people of Papua New Guinea. Most importantly, it sets out the specific outputs that are expected through the performance of our duties, roles and responsibilities. It maintains the strategic direction in aligning and linking into the whole of government development agenda as captured in national development plans such as the MTDP II 2016 - 2017.

This Annual Plan will continue to provide the focus and guidance thus building and sustaining the output driven culture within the rank and file.

This Annual Plan is given greater impetus with the program management plans that immediately follow the schedule to the performance agreement above. These program management plans are the work plans of the deputy secretaries and they foreshadow the detailed branch work plans. This is a strategy to ensure efficiency, and pursuit of tasks and activities to actual completion and/or accomplishment.

Legislative Reform Program

Five laws relating to Anti-Money Laundering and Counter-Financing Terrorism (AML/CFT) were passed by parliament in 2015. The focus in 2016 will be to ensure the implementation of these laws so that PNG conforms to the requirements of the Financial Action Task Force and the Asia-Pacific Group on money-laundering and is removed from the grey list.

The anti-corruption agenda continues with the follow through relating to Independent Commission Against Corruption (ICAC) and the Whistleblower legislation. Also continuing in 2016 is the facilitation and support for the higher judiciary restructure.

A key priority that needs to be realised is the NEC decision endorsing the establishment of a National Committee on International Humanitarian Law to pave the way for the ratification of the additional protocols to the Geneva Convention and the Rome Statute (ICC). This will also enable a coordinated engagement with the ICRC and the PNG Red Cross with the work they do in the country.



Mr Tarube to update this section.


We will also bring in legislation to reform the land dispute settlement tribunals which are under our jurisdiction. We will attend to further reforms regarding village courts’ administrative arrangements, and a minor review of the Parole Act.

State Legal Services Management Plan

As per the Maritime Zones Act 2015 and the consequent NEC Decision 220/2015, the Office of the State Solicitor will as an interim measure, establish an Oceans Affairs Unit with some identified legal positions.

Also included as priority are the publication of the Attorney General’s Opinions as well as a database that will capture these opinions together with Treaties and Contracts/Agreements that the State enters into.

The Office of the Solicitor General has compiled a comprehensive Business Plan that guides its operations and development over the next 2 – 3 years. Priorities captured in its Detailed Work Plan included here are building on its successes in managing court cases and its relationship with courts, pressing on with reducing state liability, and improving its position in the area of cost recovery and taxation.

Justice Administration Management Plan

The department through justice administration services is gradually impacting the law and order situation in the country through delivery of justice services to the people. The justice services are enhanced through increasing the Village Court Areas and the Village Court Officials and also putting these officials on fortnightly allowances but paid monthly. The NEC also approved the Land Mediators Allowances and Functional Grants which are due to be paid this year whilst justice services are rendered right through the communities through the CJSC program to prevent crime in society. It fulfils our obligation and commitment in creating a conducive environment for our citizens and visitors alike to live their lives in a just, safe and secure society.

The challenge for us now in 2016 is to continue to deliver on our statutory functions and further build on the achievements and progress made so far, thus striving to build a just, safe and secure society. Our Justice Administration Management Plan sets the clear roadmap for us to deliver our Justice Programs consistent with our Corporate Plan2014 - 2017.

Infrastructure & Organisation Development Management Plan

The department has embarked on infrastructure development in the last couple of years and will continue to invest more as per the service level agreement and is planning to do more this year. The completion and opening of the two provincial



offices in Madang and Wewak last year are significant developments towards expanding legal and justice services into the provinces. More of similar projects are scheduled for implementation this year and the years to come.

To consolidate and build on the gains made in 2015, the department has increased manpower through a massive recruitment process and provided opportunities for training and professional development, to ensure that our utilities, ICT infrastructure and accessories are facilitating the effective discharge of outputs in the management plans of the above three programs.

We also have an effective performance monitoring system whereby the progress of this Annual Plan is being reviewed every quarter. We continue to strive to produce quality outputs on a timely manner.



Program ManagementProgram 1& 2 : Legislative Reform &Enhancing State Legal Services

Program Manager : Ms. Roselyn Gwaiboa/a/Deputy Secretary, Legal Policy & State Legal Services

LEGISLATIVE REFORM &ENHANCING STATE LEGAL SERVICES MANAGEMENT PLANActivity Action Officer

(s)Time

FrameOperational Capability

Authority Output & Public Value

Strengthening of State Legal Services & Policy Governance Branch

Secretary/ a/Deputy Secretary(L&P) / State Solicitor/ Solicitor General/a/Director (LPG) / Deputy Secretary (CS) / ExM HR / a/ExM Finance

Feb – Dec Recurrent1& Development2 Budget

Attorney General Act 1989& Corporate Plan 2014 – 2017

Improved services to the State, its agencies & personnel

Effective service delivery to the State & its agencies

Establishment of an Integrated Information Management System

Secretary / a/Deputy Secretary (L&P) /Deputy Secretary (CS) /D/State Solicitor (Commercial)/ D/State Solicitor General (Litigation) / ExM IMB

Jan – Dec Development Budget (PALJP-TP)

Corporate Plan 2014 – 2017

A developed Design Specifications for an IMS

Efficient legal service delivery to the State & its agencies

Facilitate Human Rights Commission Establishment

Secretary / a/Deputy Secretary (L&P) / Deputy

Jan – Dec Recurrent & Development Budget

NEC Decision No. 62/2012 & Corporate Plan

To improve access for services on human rights

To provide efficient & just 1 For personnel emoluments, training, recruitment & logistics in attending to court hearings or quasi – judicial hearings/meetings/forums (domestic & international)2 For involvement in certain projects, training activities & logistics relating to such projects &training12 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Subject to review and update to 2016 WP


Activity Action Officer (s)

Time Frame

Operational Capability


State Solicitor (ILD) & relevant officers

2014 – 2017 results

Brief Out & Assessment of Legal Fees Guideline

Secretary / a/Deputy Secretary (L&P) / State Solicitor / Solicitor General & relevant officers

Jan – Jun Recurrent Budget

Attorney General Act 1989, White Paper on Law & Justice 2007, Corporate Plan 2014 – 2017, 2016 Budget Non – financial Instructions

Management & monitoring of public funds used,

Safeguard the State from exorbitant legal fees charged.

Improve Cost Recovery & Taxation of litigation matters involving the State

Secretary / a/Deputy Secretary (L&P) / Solicitor General


Attorney General Act 1989& Corporate Plan 2014 – 2017

Improve recovering of costs and taxable costs for the State

Facilitating Judiciary Restructure

Secretary / a/Deputy Secretary (L&P) / State Solicitor / a/Director (LPG) & relevant officers


NEC Decision No. 118/2014, No. 258/2014 and Corporate Plan 2014 – 2017

To improve access to court services,

To provide efficient justice services,

To reduce backlog of court cases

Development of legal & trade policy for APEC 2018

Secretary / a/Deputy Secretary (L&P) / State Solicitor / a/Director (LPG) & relevant officers


NEC Decision No. 266/2013, Financial Action Task Force Standards, United Nations Convention on Anti-Corruption and World Intellectual Property Standards,

Providing leadership in anti-corruption, counter – terrorism & intellectual property through consultative & technical interaction with partner economies in light of hosting APEC 2018

Facilitate establishment of the Independent Commission Against

Secretary / a/Deputy Secretary (L&P) / State Solicitor /

Jan – Dec Recurrent &Development Budget

PNG Constitution (Basic Rights),United Nations

To reduce corruption To encourage and protect

whistleblowers To improve transparency




Time Frame



Corruption a/Director (LPG) & relevant officers

Covenants & Conventions, NEC Decision No.62/2012& Corporate Plan 2014 – 2017

&accountability

Review of legislation under portfolio of Minister for Justice

Secretary / a/Deputy Secretary (L&P) / a/Director (LPG)



To update relevant priority legislations to achieve Government objective

Facilitate establishment of the Sovereign Wealth Fund

Secretary / a/Deputy Secretary (L&P) / Deputy State Solicitor (ILD) & relevant officers

Jan – Dec Development Budget

NEC Decision No. 69/2011 & No.259/2014 & Corporate Plan 2014 – 2017

Enhance wealth creationImprove accountability

Judicial & Legal Services Commission Secretariat services

Secretary / a/Deputy Secretary (L&P)

Jan – Dec Recurrent Budget

PNG Constitution, Organic Law on Judicial & Legal Services Commission, White Paper on Law & Justice 2007, & Corporate Plan 2014 – 2017

Strengthen justice services to the public

Implementation of Maritime Delimitation Project

Secretary / a/Deputy Secretary (L&P) / Deputy State Solicitor (ILD) & relevant officers

Jan – Dec Recurrent / Development Budget

United Nations Convention on Law of the Sea, NEC Decision No. 124/1996 & No. 247/2014

To affirm State’s sovereign boundaries

To enhance wealth creation



Program 3 : Enhancing Delivery of Justice Administration Services

Program Manager : Mr. Nichodemus MosoroDeputy Secretary, Justice Administration Services

JUSTICE ADMINISTRATION MANAGEMENT PLANActivity Action Officer(s) Time

FrameAuthority Operational

CapabilityPublic Value/Outcome

Provide or Facilitate Legal Assistance to Probation, Parole, Juvenile Justice, Village Courts & Land Mediation, Public Curator &Land Tribunal on legislation and other related legal processes

N.Mosoro January to December

Secretary’s Performance Agreement

Legal CapabilityLegal Policy & GovernanceOffice of the State Solicitor

Effective application of legislation and compliance to legal processes

Establish Crime Survey and Community Safety Database

N.Mosoro February Secretary’s Performance Agreement

Crime Prevention & Restorative Justice Branch

Better planning and prioritizing of Crime Prevention Initiatives & advice to the Law & Justice Sector and Government for improved policy and planning on community safety

Establish M & E framework for MOUs & Department contributions to Community Safety

N.Mosoro March Secretary’s Performance Agreement


Knowing the effect of MOUs and DJAG contributions toward crime rates and community safety for Crime Survey and Community Safety Database

Liaise with DPLLGA & Provincial Administrations on

N.Mosoro January to March


Village Courts & Land Mediation Secretariat

Enable the VCLMS to coordinate with Provincial Administrations and better



Completed and an updated 2016 WP


Activity Action Officer(s) Time Frame

Authority Operational Capability

Public Value/Outcome

Village Courts and Land Mediation administrative structures for effective monitoring, supervision and payment of allowances

Village Courts Act

PLSSMAmonitor, supervise and report on Village Courts and Land Mediation responsibilities.

1.Review the consultancy report on LTC/NLC merger2. Liaise with Secretary to provide drafting instructions and policy documents

N.Mosoro January to March


Legal Policy & Governance Branch

Better organization, improved administrative structure enabling focus on client interest and quality of service

Conduct Justice Administration Branch Heads Meeting

N.Mosoro Quarterly Deputy Secretary (JA) Job Description

Recurrent BudgetExecutive Management Branch

Review of Work Plan & addressing Performance Concerns as a Division

Improve Law & Justice Sector Coordination with JA Branches Work Plans through liaison with Police, Correctional Services, Magisterial Services etc…

N.Mosoro February Meeting with Deputies from Law & Justice Sector

Jan - Dec

Law & Justice Sector Strategic FrameworkSecretary’s Performance Agreement

Secretary for Justice

Law & Justice Sector Secretariat

Better Justice Administration Services through Better Sector Coordination

Identifying &Managing Risks for Justice Administration Branches

N.Mosoro January to December/Quarterly to Secretary or as and when required or instructed

Corporate Plan 2017Secretary’s Performance Agreement

Secretary for JusticeRecurrent BudgetPolicy Planning & Monitoring BranchHuman Resources Management Branch

Identifying and Dealing with Issues with Minimum Disruption to Work Flow






Review 2016 Annual Reports

N.Mosoro December Corporate Plan 2017Secretary’s Performance Agreement

Recurrent BudgetJustice Administration Branch concernedPolicy Planning & Monitoring Branch

Timely & Quality Annual Reports commencing 2016

2017 Justice Administration Work Plans

N.Mosoro December Corporate Plan 2017Secretary’s Performance Agreement

Recurrent BudgetJustice Administration Branch concerned

Work Plan to guide and appraise 2017 work

Autonomous Region of Bougainville Department of Justice & Attorney-General MOU on Juvenile Justice implementation & other assistance

N.Mosoro & Crime Prevention & Restorative Justice Branch, Director Juvenile Justice

January opening of the Mabiri Juvenile Rehabilitation Centre

March MOU on work attachment for ABG lawyers/justice officers

Secretary for JusticeBougainville Peace AgreementJoint Supervisory Body

Recurrent BudgetJSS4DOffice of State SolicitorOffice of Solicitor-GeneralLegal Policy & GovernanceAutonomous Bougainville Government

Contributing to a just, safe and secure Autonomous Region of Bougainville.

Liaise with stakeholders (i.e. government, non-government & donor agencies) to facilitate justice administration capacity building. For example, National & Supreme Court Criminal Tracking System to include CBC, Donor funding or technical


Corporate Plan 2017Law & Justice Sector Strategic FrameworkMOU between Sector Heads and Chief Justice

Recurrent BudgetCrime Prevention & Restorative Justice BranchLaw & Justice Sector Secretariat

Outsourcing Supplementary Assistance or Partnerships for Justice Administration Capacity Building






assistance…Para-legal Capacity Building for Court Officers in CBC, Village Courts e.g. PACLII,

N.Mosoro April Secretary for JusticeCBC & Village Courts statutes, Work Plans

Recurrent BudgetJA Branches concerned

Improved Officer Capability & Quality of Service

DWU Diploma in Justice Administration Lectures

N.Mosoro 2nd QTR MOU Devine Word University Diploma in Justice Administration

Recurrent BudgetCrime Prevention & Restorative Justice Branch

Improved Officer Capability & Quality of Service

Membership to Civil Society Groups or NGO initiatives on crime prevention and social order e.g. Peace Foundation Melanesia, Scouts Association

N.Mosoro March to December /Quarterly Reports


Recurrent BudgetCrime Prevention & Restorative Justice Branch

Improved Coordination of government and non-government initiatives on crime preventionand restorative justice

Facilitate Community Justice Service Centre establishments i.e. NEC Submission, drafting MOUs, Meetings/Awareness’s with Provincial Administrations/District Development Authority


Secretary for JusticeMOU with Provincial Administrations & District Development Authorities

Recurrent BudgetDSIP, GrantsCrime Prevention & Restorative Justice Branch

1.Improved Access to Justice Services in Districts & Local-level Government areas2. Improved Monitoring, Supervision & Reporting to government for planning & budgetary purposes3. Improved and Strengthened Partnerships with the Community and Civil Society

Revitalize the National Juvenile Justice Committee under the Juvenile Justice Act 2014

N.Mosoro March Juvenile Justice Act 2014

Juvenile Justice Directorate

National Juvenile Justice Committee

Better Coordination, Supervision and Implementation of Juvenile Justice Services throughout the country

1.Finalise Public N.Mosoro January to Secretary for Public Curator & Better legislative capability 18 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s





Curator Law Reform;2. Strengthen the Public Curator Senior Management Team

March Justice Official Trustee and stronger leadership

Establish National Juvenile Justice Policy

N.Mosoro & Juvenile Justice Directorate

June Juvenile Justice Act 2014

Juvenile Justice Directorate & Other relevant stakeholders

Improved stakeholder coordination, assistance and participation toward Juvenile Justice

LEGISLATIVE REVIEWAsia Pacific Group on Money Laundering Primary Contact Point for Papua New Guinea


Secretary for Justice/Asia Pacific Group on Money Laundering Membership


Coordination of Anti-Money Laundering & Counter Financing of Terrorism policies and programsin Papua New Guinea

Review & Finalise Juvenile Justice Regulations and prepare policy documents for NEC

N.Mosoro March Secretary’s Performance Agreement

Legal Policy & Governance BranchJuvenile Justice ServicesUNICEF

Effective application of the Juvenile Justice Act 2014

Review &Finalise Parole Act and facilitate policy documents

N.Mosoro April to June



Clear parole service processes and strengthening the parole service

Review related legislation on Justice Administration (e.g. Family Protection Act, Lukautim Pikinini Act etc…) for improved systemic or practical awareness and application



Legal Capability An initiative for better practical application of legislative functions

Program 4 : Infrastructure Upgrading and Organization Development19 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Program Manager : Mr. Benjamin Metio, MBEDeputy Secretary, Corporate Services

CORPORATE AFFAIRS MANAGEMENT PLANActivity Action Officer (s) Time



Coordination Support to LJSS re PALJP Transitional Program

SecretaryBenjamin MetioRobert TarubeSam GenoSector Agencies

January to December 2015

Recurrent Budget

LJSS, Sector Agencies & DNPM

PALJP Transitional Program

Secretary for JusticeSMTNCM & LJSWGLJSSCorporate Plan 2014 - 2017

Support to LJSS to coordinate implementation of Sector Budget and Donor Grants.

Support to LJSS to coordinate implementation of Sector Programs

Leadership and support to LJSS to coordinate and implement Sector Budget as well as DJAG Budget

SecretaryBenjamin MetioRobert TarubeSam GenoSimon AgaviSector Agencies

Monthly and Quarterly basis

Recurrent Budget

LJSS, Sector Agencies & DNPM

PPM & FMB


NCM & LJSWG

Corporate Plan

Provide support to LJSS to coordinate, prepare and present Sector wide budget to BSC.

Consultation and Roll out of Community Justice Centre Concept to selected Provinces and Districts

Benjamin MetioNichodemus MosoroZachary SitbanCJC Coordinator


Recurrent Budget

District & LLG’s support GrantsDSIP

Secretary for JusticeSMTJustice AdminProvincial & District Admin.LLG’sCommunities & Civil Society

Consultations with Provincial & District Admin and LLG’s Communities , Civil society and other relevant stakeholders on roll-out of the CJC concept in various provinces around the country

DWU Diploma in Justice Administration Program

Dr. KalinoeMr. N MosoroMr. Metio

4X Semesters Training to

Recurrent Budget

SecretarySMTDWU Council and

Coordinate with DWU Flexible Learning Department to facilitate



Subject to review and update to 2016 WP


Activity Action Officer (s) Time Frame



Mr. SitbanSMT

commence in July 2015

Flexible Learning Diploma in Justice Administration Training Program

Continued Institutional & Capacity Support to Public Curators Office

Dr. KalinoeN. MosoroB. MetioManager HRManager IT

Monthly and quarterly basis

Recurrent & Budget

Aus AID Assistance through PALJP & DFAT Transitional Program

Secretary for JusticeSMT

Coordinate and monitor the Infrastructure & Capital Works and Facilities Program

Dr. L KalinoeBenjamin MetioPeter GumanzN MosoroJ NgihS Agavi


Capital Works Budget – Development Budget and support by Recurrent Budget.

Secretary for JusticeSMTPMICCorporate Plan

Improvements to existing Offices,Institutional Houses and Juvenile Facilities

Develop long term Human Resource Development Plan to provide for future HR capacity requirements for the department (Organizational Capacity Development)

B MetioPex BuaN MosoroR GwaiboHR Staff

Monthly Quarterly basis

Recurrent Budget

SecretarySMTDPM

Development and implementation of HR policies to guide and improve operations;

Strategic and Performance Management;

HR Development and training;

Organizational Development capacity

Recruitment & selectionOversee implementation of IFMS system to

Benjamin MetioSimon AgaviAll Branch Heads

January 2015

Recurrent Budget

Secretary for JusticeSMT

IFMS system is installed and effectively operating by January 2015






replace the PGAS.(IFMS Roll Out and its implementation)

Finance Help Team IFMS BoardFinance Department

Government Program

Finance Branch effectively managing the system

IFMS system improves accounting and reporting processes and minimizes delays

Ensures all relevant Managers and staff are trained to use the system

Develop Internal Financial Procedures Manual

Benjamin MetioSimon Agavi

Commence in March after installation and use of the IFMS System

Recurrent Budget

Secretary for JusticePFMASMTIFMSFinance

Improve accountability and compliance requirements under the PFMA;

Improve operational efficiency in Finance Branch;

Minimizes Audit and accountability issues and weaknesses in the system;

Improve Financial reporting

ICT Roll Out Strategy to improve IT Services across the department

Benjamin MetioJohn NgihN MosoroR Gwaibo

Feb – Dec Recurrent Budget

Secretary for JusticeSMTPMIC

Better managed IT Infrastructure and network;

IT software and programs;

IT Inventory and equipments;

File BoundCoordinate with IT Branch to fast track on the file bound for EMB.Coordinate Training for EMB officers to

Benjamin MetioA HeaiJ NgihL SihrongN MosoroR Gwaibo

Feb - Dec Recurrent Budget

Secretary for JusticeSMTEMB3X Deputies

Effective File Management






use the processCoordinate with IT Branch for installation and upgrade of DTS to all EMB computers

Benjamin MetioA HeaiL SihrongJ Ngih

Feb - Dec Recurrent Budget

Secretary for JusticeSMTEMB3X Deputies

EMB officers trained on new system and effective Data Tracking System (DTS)



Budget AppropriationThe table below presents an overview of where and how resourcing is linked into the Key Result Areas identified under the Corporate Plan 2014 – 2017.

20165 Budget Paper Program/Activity Description

Appropriation

KRA in Corporate Plan 2014 - 2017

Main Program

Legal System Management and Representation

98,220.10

Admin & Improvement of Laws & the Legal System

45,413.50

State Solicitor 4,881.60 2Solicitor General 6,021.30 2Commercial Law 250.6 2 Activity in State

SolicitorPNG - Aust L&J Partnership 28,260.00 6 AUSAID ProgramInfrastructure and Capital Works Program 6,000.00 6Top Management & General Administration

27,166.60

Top Management 5,040.90 6Policy, Planning & Coordination 1,499.90 6Financial Management & Planning 3,943.70 6Human Resources Management 2,135.40 6Information Management Systems 2050.50 6Deceased Estates 2,710.90 4 Office of Public CuratorLegal Policy 1,239.60 1Legal Brief Outs 5,375.50 2 State Sol/Sol GenInternal Audit Services 156.20 6Properties and Security 1,785.40 6Practice Manager 228.60 2Law & Justice Sector Secretariat 1,000.0 6 Sector CoordinationCommunity Justice 25,640.00Justice Services & Stability for Development 25,640.00 6 AUSAID Program 2016 -

2019Main Program

Tribal and Community Dispute Settlement Services

60,870.90

Land Mediators’ Allowances (all provinces)

4,367.30 New Program in 2016

Community Justice (Justice Admin branches)

13,064.80

Community Based Corrections 4,774.50 3 Probation ServicesCommunity Courts 1,376.70 3 Village Courts

SecretariatLands Titles Commission 1,035.20 5National Lands Commission 834.40 5Land Mediation 434.80 3PNG LNG Support 1,928.90 3Parole Board Secretariat 654.30 3Juvenile Justice 1,099.30 3Restorative Justice(Crime Prevention and) 926.70 3Village Court Officials Allowances (all provinces)

43,438.80 New Program from 2015

Main Program

Miscellaneous Law and Order Services 335.30Ministerial Services 335.30Ministerial Support Services 335.30 6



GRAND TOTAL 159,426.30159,400.10 is the figure in the 2016 Budget Book

Schedule for Performance Review and Reporting

Date Activity

7 - 8 April 1st Quarter Review Workshop18 April 1st Quarter Review Report Submitted7 - 8 July 2nd Quarter Review Workshop18 July 2nd Quarter (6 Monthly) Report Submitted (with

Financials)6 - 7 October 3rd Quarter Review Workshop17 October 3rd Quarter Review Report Submitted17 - 18 December

4th Quarter Review Workshop

January 2017 2015 Annual Management Report CompletedAll Statutory Reports Completed

Statutory Annual ReportsThe performance review and reporting process provides the enabling environment as well as the information and support in the preparation of all the required reports for compliance purposes. The following is the list of reports:

Report Required Under1 Annual Management Report PSMA2 Annual Financial Report PFMA3 Annual Training Report PSMA4 Infrastructure & Capital Works Report DNPM Requirement5 Juvenile Justice Annual Report JJ Act6 Annual Report by the Parole Board Parole Act7 Annual Report by the Probation Service Probation Act8 Annual Report by the National Lands

CommissionNLR Act

9 Annual Report by the Land Titles Commission

LTC Act

10

Annual Report by the Public Curator Public Curators Act

11

Annual Report by the VCLMS Village Courts Act

12

Annual Report by the JLSC Organic Law on JLSC



The Detailed 20156



Branch Work Plans



Key Result Area 1: Legal Policy and GovernanceObjective: Provide effective and pro-active legal policy advice and legislative development services to the

Minister for Justice and other agencies, and governance support to the Secretary and Attorney General.

LEGAL POLICY AND GOVERNANCEActivity Action

Officer(s)Time



Anti-Money Laundering & Counter-Financing Terrorism (AML/CFT)Legislative Reforms and Implementation:- Implementation

Plans developed by 1st Qtr

- Ongoing implementation and monitoring of progress against Project Implementation Plan items 1st - 4th Qtrs.

AML/CTF Team LegislationGazettal by 1st Qtr 2016

Recurrent Budget

Implementing Partners:BPNGCustomsOPPRPNGCPM & NEC

NEC Decision to implement FATF Obligations

Corporate Plan 2014 - 2017

Commencement and implementation of Laws to improve the PNG AML/CFT regime.

Achievement of milestones in Legislative Project Implementation Plans.

AML/CTF Coordination:- NCC meetings

quarterly- Ongoing monitoring

and assistance to other agencies with implementation of the PNG AML/CTF Strategy

- Ongoing provision of specialized legal counsel, advice and assistance to BPNG Financial Analysis and Supervision Unit

AML/CTF Team Recurrent Budget

Implementing partner:BPNG

NEC Decision to implement FATF obligations

1 x Revised Strategic Implementation Plan4 x NCC meetingsNumber of agencies LPG assisted (until de-listing )1 x FATF/APG Visit3x RRG Reports1x FATF/APG Visit1x APG Reports (Annual and Status Reports)3x RRG mtgs attended1x APG mtg attended

To improve PNG AML/CFT regime.



Activity Action Officer(s)

Time Frame



- Revision of the AML/CTF Strategic Implementation Plan 2nd Qtr

International Engagement:- Attend, coordinate

and represent PNG in RRG reporting and meetings ( 1st Qtr, 2nd Qtr, 3rd Qtr, 4th Qtr)

- Attend, coordinate and represent PNG progress in APG reporting and meetings(3rd Qtr, reporting ongoing

- FATF/APG Onsite Visit – 1st Qtr

- Coordinating PNG Strategy and whole of Govt representation at the Annual APG Meeting, 3rd Qtr

Review of Lawyers Act:- Review draft

amendments recommended by Law Society,

- Stakeholder consultations,

- Prepare DIs,- Issuance of CON by

OSS,

AML/CTF Team1st Qtr

2nd Qtr

3rd Qtr3rd Qtr4th Qtr

Recurrent Budget

Minister of Justice NEC endorsement of Drafting Instructions and CON

Improved framework for regulation of the legal profession




Time Frame



- NEC endorsement of DIs.

Forensic Evidence Project:- Obtain endorsement

from Secretary to work on project,

- Complete gap analysis on requirements of forensic evidence,

- Develop policy paper on forensic evidence,

- Consult with relevant stakeholders on possible legislative reform.

AML/CTF Team1st Qtr

3rd Qtr

4th Qtr

4th Qtr

Recurrent Budget

Ministerial Portfolio responsibility

To strengthen regulatory framework for the collection and use of modern forensic evidence

Community Justice* ICAC (subject to instructions from Secretary):- Parliamentary

Committee report by 1st Qtr

- Passage through Parliament 2nd Qtr

- Draft consequential amendments in consultation with relevant agencies Qtrs 1-2

- NEC approval and OFLC settling of consequential

Community Justice Team

Recurrent Budget

NEC DecisionNat. Anti-Corruption Strtgy

Corporate Plan 2014-2017

1x OL1x Conseq. Amnt

To address corruption.




Time Frame



amendments Q3- Tabling in

Parliament of consequential amendments Qtr 4

Summary Offences Act Amendments:- Issuance of CoN and

NEC endorsement,- OFLC CoC and NEC

approval for tabling in Parlt,

- Introduction in Parlt,- Certification by

Speaker,- Gazettal process.


1st Qtr

2nd Qtr


Recurrent Budget

Secretary

NEC Decision


Commencement of Summary Offences Act Amounts

Contribute to reducing community level crime.

Trafficking in Persons and People Smuggling:- NEC endorsement

on the NAP and SOP,- NEC endorsement of

the NHTC,- Conduct SOP

trainings,- Develop and

disseminate VoT tools, and

- NHTC Qtrly meetings


1st Qtr

1st Qtr

2nd Qtr

3rd Qtr

US State Dept G/TIP OfficeIOM

Secretary

Criminal Code (Amendment) Act 2014

NEC Decision


Implementation of NAP and SOP.

Trainings on SOP conducted.

Workshop on NAP conducted.

To prevent human trafficking and people smuggling.

Village Court Act Amendments:- NEC endorsement

of DIs for amounts,- OFLC issue COC,- NEC endorse draft

amnt Bill for tabling


1st Qtr2nd Qtr2nd Qtr2nd Qtr

Recurrent Budget

Secretary

Village Courts Secretariat


Commencement of Village Courts Amendment Act.

To improve village courts services to the public.




Time Frame



in parlt,- Tabling of amnt Bill,- Certification by

Speaker,- Gazettal.

Provide ongoing support to Village Courts Secretariat

3rd Qtr4th Qtr4th Qtr

Juvenile Justice Regulations:- DIs to be finalised by

1st Qtr- Issuance of CON, 2nd

Qtr- NEC endorsement

by 2ndQtr- OFLC issuance of

COC, 3rdQtr- NEC endorsement of

Regs, 4th Qtr- Head of State

endorsement of Regs, 4thQtr

Provide ongoing support to JJ Branch as required


Recurrent BudgetUNICEF

Secretary Commencement of Regulations.

Strengthen juvenile justice services.

Power of Mercy Committee:Convene regular meetings to clear existing ACOPOM applications

Develop/update


Recurrent Budget

NEC DecisionOL on ACOPOM

Constitution


Existing ACOPOM applications disposed of

Guidelines for applications for pardon developed

Support high quality decision-making regarding




Time Frame



guidelines for applications for pardon, 3rd Qtr

applications for the exercise of the power of mercy.

Parole Act amts:- Review draft Bill and

finalise with Parole Board, 1st Qtr

- OSS issue CON, 2nd Qtr

- NEC endorsement, 2nd Qtr

- OFLC issue COC, 3rd Qtr

- NEC endorsement for tabling, 3rd Qtr

- Passage by Parlt, 3rd Qtr

- Certification by Speaker, 4th Qtr

- Gazettal, 4th Qtr

Provide ongoing support to Parole Services as required


Recurrent Budget

SecretaryParole Board


Commencement of the Parole Amendment Act.

More efficient administration of parole services.

PILON Matters:- Draft Country

Report,- Prepare PNG

delegation for PILON meeting,

- Participate in Working Groups.

Community Justice Team 4th Qtr

4th Qtr

Ongoing

Recurrent BudgetPILON

Secretary

Vision 2050 under international relations

PNG Country Report

Strengthening Pacific Regional Legal Cooperation

Family Protection/Sorcery MattersFamily Protection Act :REGULATIONS- Drafting by OFLC,

Combating Family and Sexual Violence Team

Recurrent budget JSS4D

SecretaryNEC Decision

Commencement of Regulations.




Time Frame



NEC approval and commencement Qtr 1

IMPLEMENTATION- Develop practice

direction with MS – 1st Qtr

- Develop standard user guide – 2nd Qtr

- Develop tailored user guides – 3rd Qtr

- Training and awareness roll out 4th Qtr (dependent on funding)

Implementing Partners:MSFSVACVillage Courts Secretariat

Family Protection Act 2014


Practice Direction

User guides

Training and awareness conducted.

Address Family and Sexual Violence

National Action Plan Against Sorcery and Witchcraft related Violence :- Commencement of

implementation of National Action Plan \

- Convene regular meetings of Committee Against Sorcery Related Violence

- Progress implementation of Strategic Pillar no.3 of the SNAP – legal and protection (1st - 4th Qtr)

Combating Family and Sexual Violence Team

1st Qtr

1st – 4th Qtr

1st – 4th Qtr

Recurrent Budget

Possible additional funds in the 2016 national budget

NEC Decision to implement the National Action Plan

Secretary

Criminal Code (Amendment) Act 2013


Implementation of National Action Plan

Reduce sorcery related violence.

Transnational Legal IssuesJudicial Proceedings Transnational Inform Recurrent Secretary Commencement of the Act.35 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s



Time Frame



(Interest on Debts and Damages) Act – interest rates amendments:

Legal Issues Team Courts to amend National Court Rules in light of amendments, by 1st Qtr

Budget Solicitor General’s Office


NEC Decision

Reduce State debts.

Amendments to Oaths, Affirmations and Statutory Declarations Act:- Media Release on

the amendments, and

- Review CFO Checklist to capture amendments.

Transnational Legal Issues Team

1st Qtr

1st Qtr

Recurrent Budget

NEC DecisionSecretaryCorporate Plan 2014-2017

Commencement of Oaths, Affirmations and Statutory Declarations Amendment Act.

To maintain integrity of Statutory Declarations system.

Public Curator Act amendment:- OFLC issuance of

COC,- NEC endorsement

for introduction in Parlt,

- Introduction in Parlt,- Certification by

Speaker,- Gazettal.


2nd Qtr2nd Qtr2nd Qtr3rd Qtr4th Qtr4th Qtr

Recurrent Budget

SecretaryPublic Curator’s Office


Commencement of the Public Curator Amendment Act

To improve administration of deceased estates.

Central Authority implementation:MUTUAL ASSISTANCE- Publish mutual

assistance checklist on LPG Central Authority website,


1st Qtr

1st Qtr

Recurrent Budget

NEC Decision on Central Authority

Central Authority Handbook Developed

Central Authority Website created

To strengthen international crime cooperation.




Time Frame



EXTRADITION- Complete external

extradition checklists

- Send external extradition checklists to agencies for comments,

- Publish external extradition checklists for central authority website,

- Compile all external and internal checklists for extradition and MLA into the Central Authority Handbook.

1st Qtr

1st Qtr

1st Qtr

Central Authority Criminal case work: MUTUAL ASSISTANCE- Provide ongoing

casework assistance as required,

- Submit timely MARs and continue to establish cooperation between relevant agencies and central authorities for other countries.

EXTRADITIONProvide timely advice on extradition and facilitate extradition


Ongoing Recurrent Budget

NEC Decision Timely processing of requests for extradition and mutual assistance.

Timely processing of extradition requests

To strengthen international crime cooperation and effective prosecution of transnational crimes.




Time Frame



requests as required requests.Central Authority Civil case work:MAINTENANCEComplete outstanding maintenance cases.

OTHER- Develop guidance

material for registration of overseas maintenance and custody orders,

- Send to relevant agencies for comments,

- Finalise and upload on DJAG website.


1st Qtr

2nd Qtr

2nd Qtr

3rd Qtr

Recurrent Budget

NEC Decision Guidance material developed for registration of overseas maintenance and custody orders and uploaded on DJAG website.

Improve overseas service, custody and maintenance services.

Extradition Treaty with Indonesia:

RATIFICATION OF TREATY - Notify Indonesian Govt and Dept of Foreign Affairs of theratification of treaty


1st Qtr

Recurrent Budget

NEC Decision


Strengthening international crime cooperation between PNG and Indonesia.

Extradition Regulations:

EXTRADITION (Indonesia) REGULATIONS- Finalise the draft

regs,- OSS Issuance of


1st Qtr2nd Qtr

3rd Qtr

Recurrent Budget

NEC Decision

Corporate Plan 2014 -2017

Commencement of Extradition (Indonesia) Regulations

Commencement of Extradition Regulations for Other Countries.




Time Frame



CON,- NEC endorsement of

draft regs (DIs),- OFLC issue COC,- NEC endorsement,- GG endorse regs,

EXTRADITION (other countries) REGULATIONS- Draft regs for

Commonwealth countries (in the repealed Extradition Act),

- OSS issuance of CON,

- NEC endorsement of draft regs (DIs),

- OFLC issue COC,- NEC endorsement,- GG endorse regs.


3rd Qtr

3rd Qtr3rd Qtr

4th Qtr4th Qtr4th Qtr

Strengthening international crime cooperation between PNG and other countries.

Review Extradition Act:- Develop

amendments to Act ,- Issuance of CON

from OSS,- Endorsement by

NEC,- OFLC drafting and

CoC,- NEC endorsement,- Tabling in

Parliament.

Transnational Legal Issues Team 1st Qtr

2nd Qtr

2nd Qtr3rd Qtr3rd Qtr4th Qtr

Recurrent Budget

NEC Decision


Amending Act tabled in Parliament

Strengthened international crime cooperation.

Land Dispute Settlement Regulations:


Recurrent Budget

Instructions from Secretary

NEC endorsement of Regulations




Time Frame



- OSS issuance of CON,

- NEC endorsement,- OFLC issuance of

CoC,- NEC endorsement.

1st Qtr2nd Qtr3rd Qtr4th Qtr

Improve integrity of land dispute settlement system.

Claims By and Against the State Act amendments:- Liaise with Solicitor

General’s Office to clarify instructions,

- Develop a discussion paper on options.


1st Qtr

2nd Qtr

Recurrent budget Secretary and Solicitor General

Finalise discussion paper

Enforcement of overseas maintenance and custody:

Support DACD and CLRC on the consequential amendments required to enforcement of overseas maintenance and custody legislation as a result of the Lukautim Pikinini Act 2015


Recurrent budget Ministerial Portfolio responsibility

Consequential amendment to relevant laws

To adequately provide for overseas maintenance and custody cases.

Management/Administration*Anti-corruption offence review (subject to instructions from the Secretary):

- Develop Policy Paper on corruption

(currently unallocated to a team- because the project might involve all the teams) 3rd Qtr

Recurrent Budget

National Anti-Corruption Task Force (subject to confirmation by PM & NEC)

(Implementation of UNCAC review Report and ADB-OECD recs to fulfil international obligations)

DIs developed to reform corruption offences.




Time Frame



offences reform and consult stakeholders,

- Develop draft DIs,4th Qtr

To address corruption.

Other core functions:- Act on instructions

as and when directed by Minister and Secretary, including attending meetings as directed.

All staff Recurrent Budget

MinisterSecretary

Timely completion of tasks.

To provide improved legal policy services to the Minister and Secretary.

Management matters:- All Staff to submit

individual work plans, 1st Qtr

- Statistics distributed and collected monthly

- Monthly Work Reports

- Monthly Branch Meetings

Update website and intranet

Improve records and knowledge management

All Staff Recurrent Budget

LPG Director Improve and monitor work performance.

Professional development: Finalise legal policy

professional development framework

All Staff Recurrent Budget

LPG Director Capacity building of all LPG officers.




Time Frame



Update LPG professional development plan

Identify relevant capacity building trainings for staff and attendance

Monthly CLEs Develop guide for

translating policy into legislation



Key Result Area 2: State Legal ServicesObjective: Protect the interests of the State through timely and sound legal advice and clearance services

to the State, its agencies and instrumentalities, and effective litigation and dispute resolution services.

OFFICE OF THE STATE SOLICITORActivity Action Officer

(s)Time



Capacity Building & Resourcing the New Procurement Section

State Solicitor and OSS Senior Management Team

Jan – Dec Recurrent& Development Budget

Attorney General Act 1989 and Corporate Plan 2014 – 2017


Enhance Practice Management and administration of State Solicitor’s Office

State Solicitor and OSS Senior Management Team

Jan – Dec Recurrent& Development Budget


Effective service delivery to the State & its agencies

Establishment of Information Management System

(incorporates the OSS Handbook project, Document Tracking System & Office Templates Development)

IT Portfolio leader and Senior Management

Jan - Dec Recurrent & Development Budget


A comprehensive and integrated IMS resulting in efficient legal services delivery to the State and its agencies

Brief Out & Assessment of Legal Fees Guideline

State Solicitor & Senior Management Team

Jan – Jun Recurrent Budget

Attorney General Act 1989, White Paper on Law & Justice 2007, Corporate Plan 2014 – 2017

Management &monitoring of public funds used,

Safeguard the State from exorbitant legal fees charged.

Participation in Twinning Program

State Solicitor, IT Portfolio & Training Portfolio Leaders

Jan – Dec Development Budget (PALJP-TP)


Efficient legal service delivery to the State & its agencies

Client Outreach Program

State Solicitor, IT Portfolio & Training

Jan – Dec Development Budget (PALJP-


Efficient legal service delivery to the State & its




Time Frame



Portfolio Leaders TP)& Recurrent Budget

agencies

Facilitating Judiciary Restructure

State Solicitor &relevant officers

Jan – Dec Recurrent &Development Budget

NEC Decision No. 118/2014, No. 258/2014 and Corporate Plan 2014 – 2017

To improve access to court services,

To provide efficient justice services,

Facilitate Human Rights Commission Establishment

State Solicitor & relevant officers


NEC Decision No. 62/2012 & Corporate Plan 2014 – 2017

To improve access for services on human rights

To provide efficient & just results

Development of legal & trade policy for APEC 2018

State Solicitor, Deputy State Solicitor (ILD)& relevant officers


NEC Decision No. 266/2013, Financial Action Task Force Standards, United Nations Convention on Anti-Corruption and World Intellectual Property Standards

Providing leadership in anti-corruption, counter – terrorism & intellectual property through consultative & technical interaction with partner economies in light of hosting APEC 2018

Facilitate establishment of the Independent Commission Against Corruption



PNG Constitution (Basic Rights),United Nations Covenants & Conventions, NEC Decision No. 62/2012 & Corporate Plan 2014 – 2017

To reduce corruption

To encourage and protect whistleblowers

To improve transparency & accountability

Facilitate establishment of the

State Solicitor, Deputy State


NEC Decision No. 69/2011 & No.

Enhance wealth creation




Time Frame



Sovereign Wealth Fund Solicitor (ILD)& relevant officers

259/2014 & Corporate Plan 2014 – 2017

Improve accountability

Establishment of the Oceans Office pursuant to NEC Decision 220/15


Jan – Dec Recurrent / Development Budget

United Nations Convention on Law of the Sea, NEC Decision No. 124/1996 & No. 247/2014

To affirm State’s sovereign boundariesTo enhance wealth creation

Attendance at National Lands Commission and Land Titles Commission

Deputy State Solicitor (General Advising) & relevant officers



To affirm State’s ownership to land acquired, and

To minimize compensation claims against the State

Client Feedback IT Portfolio leader and team




OFFICE OF THE SOLICITOR GENERALActivity Action Officer

(s)Time



Strengthening the OSG through Capacity Building

Solicitor GeneralExM HRa/Deputy Secretary (L&P)

Feb - Dec Recurrent Budget & Development Budget

Attorney General Act 1989


Improve work quality and output

Improve litigation of dispute resolution service to the state, its agents and personnel.

Provide Effective litigation and dispute resolution to the state.

Establishment of Information Management System

Solicitor GeneralState SolicitorExM IMB

Feb - Dec Capital/Investment(JSS4D)


A developed designed specification for IMS




Time Frame



a/Deputy Secretary (L&P)Deputy Secretary CS

Efficient legal service delivery to the state

Security Solicitor GeneralState SolicitorDeputy Secretary (CS)

Feb - Dec Recurrent Budget & Development Budget


Ensure safety to encourage performance without fear or favour

Strengthen Client Value

Solicitor General Jan - Dec Recurrent Budget


Improve Service to the state, its agencies and personal

Client Outreach Solicitor GeneralState SolicitorExM IMBManager – Public Relations Unit

Operations Budget


Strengthen State representation and reduce State liability

Solicitor Generala/Deputy Secretary (L&P)

Jan - Dec Recurrent Budget & Development Budget


Improve and maintain representation for the state in all of PNG courts and dispute resolution

Create manageable cost effective brief out process

Solicitor Generala/Deputy Secretary (L&P)a/Director Legal Policy

Jan - Dec Recurrent Budget & Development Budget



Implement standard State legal fee rates for charges to State

Accountable use of legal fees

Protect against bogus and excessive legal bills

Enhance Court Relationship


Jan - Dec Recurrent Budget


Professional Conduct Rules

Reform governing law on state litigation to achieve government objectives

Improve Cost & Recovery and Taxation


Jan - Dec Recurrent Budget &Development


Improve State’s position in taxation and cost




Time Frame



Budget Corporate Plan 2014 -2017

Cost recovery for state

Recover from unlawful deed of release

Solicitor Generala/Deputy Secretary (L&P)Dept of FinanceDeputy Secretary (CS)

Jan - Dec Recurrent Budget



Recovery action for state finance



Key Result Area 3: Justice Administration ServicesObjective: Provide ways of resolving minor disputes including land use and ensure restorative justice

outcomes are delivered in partnership with civil society, churches and other NGOs

VILLAGE COURTS & LAND MEDIATION SECRETARIATActivity Action Officer

(s)Time

FrameOperational

Capacity/Capability


Provide administrative & operational support in the establishment of village courts and the appointment of officials and land mediators and ensuring their payment of allowances: Village Court

officials are appropriately paid and on time

Timely appointment, revocation and gazetting of village court officials and land mediators

Manage and process Village Court officials allowances as per NEC Decision 285/2013

Manage and process Land Mediators’

John Takuna/Chris Kenya/Bruce Didimus/Perpetua Hau/Robert Kandege/Brenda Auhava

January - December

Recurrent Budget Executive Director – VC&LMS

Improved Justice Services delivered to communities and access to economic opportunities for the people

All current village court officials are on the payroll

Accuracy of Village Court officials listings

All land mediators are on payroll

1676 Village Courts are established, staffed and operational by 2016

3, 050 village courts by 2020 per MTDP



Completed 2016 Work Plan



Time Frame

Operational Capacity/Capa

bility


Allowances as per NEC Decisions 160/2014 and 203/2015

Village Court Information Management System contains accurate data on Village courts and officials & Land Mediation Areas & Divisions and Land Mediators, Payroll, Training

Coordinating our activities with other agencies in the sector and aligning our activities with their activities/work plan: Liaise with

Provincial Administrations in setting up Provincial Land Disputes Committee

Continue and maintain partnership with resource companies to support Village Courts and Land Mediation services

John Takuna/Chris Kenya/Bruce Didimus/Perpetua Hau/Robert Kandege/Vincent Asu/Brenda Auhava/Melissa Irung/Miriam Dondo/Johnny Pena/Patricia Lahui

January - December

Recurrent Budget

Development Partners

Village Courts and Land Mediation Function Grants to Provinces

Executive Director – VC&LMS

Village Court and Land Mediation services are delivered to Provinces

22 PLDCs established and effectively functioning

Village Court Training & Awareness conducted on sorcery related issues

Child Protection Programs delivered to provinces




Time Frame


bility


Work with relevant partners to promote human rights, child protection, family and sexual violence, sorcery & witchcraft and CEDAW, Unicef

Liaise with provinces to provide & distribute Village Court and Land Mediation order books and uniforms

Work with provincial administrations to re-establish their inspections function of village courts

Work with DJAG IT Branch to maintain IT equipment & system are efficiently working

Ensure phone, fax and email services are reliable and sustainable

Maintain & manage assets register for

DJAG IT Branch Executive Manager – DJAG IT Branch

Awareness conducted on Family Protection Act

Sorcery related areas to be identified in Village Courts

Increased participation on CCI with Stakeholders and other sector agencies

VC&LMS operations are efficient in 2016




Time Frame


bility


VC&LMS Monitor & Update

Staff Attendance Coordinate Staff

Travel & logistics Preparing

Requisitions for Expenditure

Replenish Office Supplies & Stationeries

Establish a nationwide training program that supports Provinces to train their officials & land mediators: Establish national

standards in training curriculum for Village Court Officials & Land Mediators

National curriculum for training Village Court Inspectors updated and used by provinces and districts to train their officers

Kerri-May Kulanawi/Eugenie Nayau

January

January - June

Recurrent Budget

Development Partners

Village Court officials and land mediators trained using new curriculum

Provinces have appropriately trained officers to undertake inspections on Village Courts operations

Issues with Village Courts identified to suggest improvements for better justice outcomes at the community level

Commence training of 6 provinces by July

At least 25% of Village Courts in provinces trained are inspected

To maintain standards and ensure compliance through

Peni Keris/John Takuna/Brenda Auhava/

March – October

Recurrent Budget Executive Director – VC&LMS

PLLSMA Quarterly reports on agreed templates




Time Frame


bility


reporting and monitoring of village courts and land mediation activities: Administer the

database on Village Court Quarterly Returns and provide reports to provinces

Provide quarterly reports to PLLSMA on Provincial and District service delivery

Work with DPLGA & NEFC on improving Section 119 Reporting and provincial accountability for use of function grants

Provide Quarterly Review Reports to DJAG Management on VC&LMS activities

Assisting and supporting VC&LMS officers with Individual Work Plans

Nov 2015 and carried forward to January 2016

Report presented quarterly on agreed templates

Village Courts & Land Mediation Services delivered to the communities and improved justice services reaching the people

Function Grants fully utilized in Provinces

Reports presented on approved templates on a quarterly basis

Individual Work Plans are developed and aligned to 2016 Branch Annual Plan

Policy and legislative guidance and review

John Takuna/Bruce Didimus/Chris

January Recurrent Budget Executive Director

Improved Village Court & Land Mediation Services




Time Frame


bility


on issues impacting the performance and operations of village courts and land mediation: Village Court

Policy of 2001 updated and expanded to include National Standards

To work with Magisterial Services and the provinces to review Land Mediation Regulation

VC&LMS to provide clear policy guidelines on function grants for Village Courts and Land Mediation as per MPAs for provinces

Prepare revised regulations on Village Court allowances and prescribed offences in partnership with Policy & Legal Governance Branch

Kenya/Robert Kandege/Perpetua Hau/Vincent Asu

delivered to the communities




Time Frame


bility


Work with Magisterial Services and the provinces on a policy for NEC Decision 160/2014

Working with DJAG HR to ensure all officers are assessed against annual work plan and performance appraisals conducted as per PS General Order

Peni Keris/ John Takuna

January - December

Recurrent Budget Executive Director

Two six monthly Staff Performance Appraisals completed for 2016

Workforce Alignment - Staff Development Program on capacity building and skills development to fill in roles at the Secretariat and to implement the staff transition phase

Peni Keris,/John Takuna/Bruce Didimus/Perpetua Hau/Robert Kandege/Kerri-May Kulanawi

January Recurrent Budget Executive Director

Implement recommendations as per the Report on Workforce Analysis Plan 2014

Aging workforce therefore tofill knowledge/skills gap on village courts and land mediation

COMMUNITY BASED CORRECTIONS – ProbationKey Activity Action

Officer(s)Time

FrameOperational

Capacity/Capability


Quality and Timely Production of Pre-Sentence Reports and Pre-Parole Reports;1. Furnish timely WPSR

& other court

SPO & officersDailyWeeklyAs requested

Recurrent budgetDSIP/PSIP

Probation Act, Criminal Compensation Act, Parole Act, Juvenile Justice Act

Relevant information provided to Court to assist in sentencingAlso for effective & efficient deliberation by Parole Board



reports2. Compile timely PPRs

& furnish to Parole Board

Effective Supervision of Offenders/Prisoners placed on community work orders, Probations and Parole;1. Increased and

improved Patrol & Home visitations

2. Improved Re-integration and Rehabilitation programs for offenders

SPO &CBC officers, Stakeholders and partners

On-going & Monthly

Re-current Budget Probation Act, Criminal Compensation Act, Parole Act, District Courts Act & Worker s Compensation Act

Ensure compliance of court orders & community safetyEffective monitoring & supervision providedSuccessful re-integration and create harmonious & safe community

Effective Assessment of Community Based Orders supervised;1. Provide updated list

of all active volunteers/credentials

2. Identifying Suitable volunteers

3. Establishment of PJJWG & DJJWG

Manager Monitoring & Standards, Deputy Director JJ, SPPOs & JJOs

MonthlyWeekly[Duration of Sentence]

Re-current Budget[DSIP/PSIP]

Probation Act, Criminal Compensation Act, Parole Act, Juvenile Justice Act & Community Work Manual

Improve and reduce the likelihood of re-offendingPrisonerreformed and changed mindsetCommunity acceptance and effective rehabilitation programs

Effective Case File Management system;1. Conduct regular CFI/

Office inspection and provide reports

2. Exchange program for new officers

Monitoring & Standards Manager, SPO, JJOs and/or experienced officers

Quarterly Re-current Budget Probation Act, Parole Act, Juvenile Justice Act

Quality presence in Reporting Output and Improved information to Justice AdministrationIdentified Issues & constrainsRequired resources and assistance providedTraining needs identifiedImproved data collection, enabling management



decisions on resource allocations

Review of Legislation and Policies;1. Provide

feedback/participate in consultative workshops/meeting

2. Review of CBC Professional Manuals, Policy & various Training Manuals

3. Regulate & enforce effective administration of breach/review of orders

4. Effective Risk Management plan

Deputy Director Policy &Standards SPPOs &PR & Executive Officer

Annually & when required

2nd Quarter

2nd Quarter

Annually

Re-current Budget Probation Act, Parole Act & Juvenile Justice ActCriminal Compensation Act

Effectivemonitoring strategiesEnhanced rehabilitation program recognizedEstablished network with Stakeholders & NGOsStandard manuals reviewed and in e-copies for usageEmpowerment of Regulatory breach/review process & minimize risk to victims & community at largeCreate a secure work environment for officers & citizens

Review/Regulating forms for Probation, Parole & Juvenile Justice ;1. Provide feedback

and evaluation on all CBC forms

2. Parole Breach & review Forms

3. Participate in consultation

CPO, Deputy Director Policy & Standards, SPPOs,& experienced staff

2nd Quarter Re-current BudgetProbation, Parole & Juvenile Justice Act

Effective monitoring strategies that will contribute to improved data management

E-copied & standardized forms/ templates in place for uniformity and accessibility

Strengthen capacity of officers;1. Exchange

program/Budding system

2. Mentoring & Coaching of new staff

CPO, Monitoring & Standards Manager& SPPO

Weekly

Annually

on-going

Re-current Budget

Experienced & trained CBC officers

Probation Act, Parole Act, Juvenile Justice Act, Communication Act and PS General Orders

Up skilled Probation OfficersProficient in work output

Better working condition & effective communication

Enhanced Networking56 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


3. Improve Communication

Improved Competency Based Training & Support for CBC Officers;INTERNAL:1. In-house Staff

Training on Case Management & Report Writing to officers

2. Induction & orientation training

3. Organizational skills training

4. Graduate trainee program

5. Professional Probation Officers Training (6 weeks)

6. VJCO & VPO Trainings

EXTERNAL:1. Management &

Leadership Training programs

2. Twinning Program3. JICA Training4. Police & CS Training

Training CoordinatorMonitoring & Standards Manager

CPO, DCPO Policy & Manager StandardsTraining Coordinator

Quarterly

Jan – Dec

Jan – Dec

AnnuallyJan - DecemberJan – December

Recurrent BudgetDSIP/PSIPDonors /Sponsors

Experienced and Skilled CBC officers

Effective and Efficient Case ManagementTimely and quality reports providedOfficers well versed and confident to efficiently & effectively perform their roles & responsibilitiesEnhance & enrich skills & knowledge of officers; also build career pathways & opportunities for officers

Improved level of proficiency and broaden mindset for change

CBC training component incorporated for agency partners to better understand CBC functions & also capacity building

Publications and Reports;1. Production of

Annual Reports for 2014 & 2015

2. Collation of progressive reports from provincial CBC

PR & Executive officerStatistics CoordinatorDJAG media Unit

Jan – April

Jan – Dec

Re- Current budget Probation/Parole/ Juvenile Justice Acts

Annual Reports published

Quarterly CBC achievement highlighted

Provide CBC with updated information



offices.3. Compilation and

Analysis of MIS [monthly information statistics ] reports

4. Improved MIS or data collection for Probation/Juvenile Justice & Parole caseloads

5. Compilation & production of reviewed Manuals &reports

Jan – Dec

Progressive review of CBC annual work plans highlighted

Training & operational manuals readily available prior to various training being conducted

Effective Awareness programs (CBC Role in the Community);1. Liaising with

Provincial Admin and Court Admin Officials

2. Development of IEC materials [Pamphlets & posters]

3. Radio, Community Outreach & School awareness

4. Client surveys rollout in 6 major centers\

5. CBC standardized signboards /bill boards

Deputy Director Admin, Deputy Director JJ, Training Coordinator, Logistics & Support Officer, PJJWG & SPPOs

Monthly

Annually

RECURRENT BUDGET[DSIP/PSIP]DONOR AGENCIES

DJAG Corporate Plan 2011 - 2015

An informed community, appreciated and supportive of CBC functions and rolesQuality performance measuredImproved marketing & promotion of CBC businessImproved customer & client servicesDJAG & CBC showcased & promoted throughout the country

Effective Delivery of Administration and Logistics Services;1. Improved

Deputy Director Admin, Programs Manager, Liaison Officer Courts &

WeeklyMonthly RECURRENT

DONOR AGENCIESDJAG Corporate Plan 2011 – 2015,

Improved processes and procedures in Administrative and Logistics services.



networking with relevant Stakeholders

2. Improved planning and preparation of circuits

3. Office facilities and inspections

4. Office, maintenance, extension and renovation

5. Revive regular SMT & Staff Meetings

6. Update all asset registers

Prov. Admin, Logistics & Support Officer & SPPOs

PR & Ex Officer

Property & Assets Executive Manager

Quarterly

Annually

on-going

Monthly

DSPIP/PSIP Building Board Act and Public Service Management Act

All levels of Courts & offenders adequately assistedConducive & healthy working environmentImproved Accountability & transparencyDialogue & communication maintained & dissemination of vital informationfor better understanding & encouragement to achieving betterresultsUpdated master list of CBC assets register

Improve ICT Services in provinces;1. Improve

Communication – Installation of office telephone/fax/modem/internet & Email Services [CUG]

2. IT support throughout provinces

Deputy Director Admin, Programs Manager, Liaison Officer Courts & Prov. Admin, Logistics & Support Officer & SPPOsEx Manager IT

Annually

Annually

RecurrentDonors

Probation and Parole ActICT ActGeneral Orders

Improved Communication and reporting

Establishment of Offices & Installation of Officers;

Identify Government Land/ Office space in priority areas identified; Hela, Jiwaka, Vanimo, Milne Bay, Mendi, Goroka,

Deputy Director Admin & Programs ManagerDeputy Director Policy & StandardsManager Standards & Monitoring

Annually Re-current Budget[National]Provincial Government

Probation, Parole & Juvenile Justice Act

Established offices in the respective ProvincesAccessibility to CBC servicesFunctional CBC office



Kundiawa, Wabag,

Review & Evaluate effectiveness of CBC Service Delivery ;1. Quarterly Review

Workshops2. Annual Planning

Workshop3. Effective

Monitoring, Evaluation & Planning

4. Preparation of 2017 Budget &Cash flow projections

5. Collate and Analyse Client survey input

Chief Probation OfficerDeputy Director- Policy & Standards- AdministrationPrograms & Projects ManagerPR &Executive OfficerCourts Liaison OfficerStatistics CoordinatorSPOs

Quarterly

November

June

December

December

Recurrent budget

Donor agencies

Probation/Parole &Juvenile JusticeActs

Financial Management Act

Public Service General Orders

Informed audience of progress in work plan activitiesCollaborated work plan initiated & compliance of Policies, procedures & standard practicesAnnual Work plan drafted

Timely Budget Submission

Timely funding allocation for goods and services

Quality assurance of CBC service delivery

CBC’s 40 years Anniversary project;1. Planning &

organizing ofworking committee

2. Formulate information document & seek funding

3. Awareness & Launching preparations

Deputy Director Admin, Deputy Director Policy & Standards, PR & Executive OfficerD/Secretary JAManager Programs,Mr. Leo Tohechiem

January - December

Re-current budgetSponsors

ProbationJJ & Parole Acts

Recognition of CBCs 40 years of Service in the country.Acknowledge & Appreciate dedication and commitment of successive officers

NOTE: ALL COURT RELATED ACTIVITIES WILL BE SUBJECT TO OR LIMITED TO CHANGE BY THE COURT CALENDAROR THE CIRCUITING JUDGE

Projects:

1. IT Network [Server] for Madang, Popondetta, Wewak, Kokopo, Lae, Manus, NCD/Central, Kerema, Kimbe, Buka, Kavieng, Vanimo



2. Renovation of NCD/CENTRAL office into two(2) separate offices3. Identification & Establishment of Electronic Monitoring system for Case files for CBC4. CBC’s 40 years Anniversary 5. Removal of Walls & fittings at CBC Headquarters & relocation to CGO



COMMUNITY BASED CORRECTIONS – Juvenile JusticeKey Activity Action

Officer(s)Time

FrameOperational

Capacity/Capability


Provincial Juvenile Justice Committees1. Establish PJJCs in all

provincesDirector / Deputy Director / Planning and Monitoring Coordinator

January - December

JJ Staff / Justice Services and Sustainability for Development [JSS4D]/ UNICEF / Provincial Government/ Recurrent Budget

Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan

Improved coordination/ collaboration in dealing with juvenile issues in provinces / prompt & effective processing of juveniles

Effective implementation of Juvenile Justice Act 20142. Develop

Regulations for Juvenile Justice Act 2014

Director /Deputy Director / Legal Policy & Governance/Deputy Secretary Justice Administration

1stQtr Unicef, Recurrent, JSS4D, Other funding Sources, Legal Policy and Governance, NJJC

Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan

Strengthened juvenile justice system that protects all juveniles in PNG

3. Juvenile Justice Policy – Strategic Direction for Juvenile Justice

Director / Deputy Director / Programs & Projects/ Senior JJ Staff/Deputy Secretary Justice Administration /

1stQtr Unicef, Recurrent, Legal Policy and Governance, NJJC,

Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan

Promote whole of government approach to juvenile justice

4. Juvenile Justice Training Manual for

Deputy Director / Coordinator

3rd Qtr Unicef, Recurrent, JSS4D

Juvenile Justice Act 2014, Law and

Training for Juvenile Justice Officers is aligned to



Key Activity Action Officer(s)

Time Frame

Operational Capacity/Capab

ility


JJOs Juvenile Institutions/

Justice Strategic Framework 2020,DJAG Corporate Plan

legislative requirements hence improved service delivery

5. Juvenile Justice Officers Hand book

Deputy Director / Coordinator Juvenile Institutions/

4th Qtr Unicef, Recurrent, Juvenile Justice Act 2014, Law and Justice Strategic Framework 2020,DJAG Corporate Plan

Enhance administration processes for juvenile justice services in PNG

6. NJJC Meetings Director / NJJC Chair / Deputy Director/Coordinator Programs and Projects / Executive Assistant

Quarterly JJA 2014, Law and Justice Sector strategic Framework

Juvenile Justice Act 2014, National Juvenile Justice Committee, Law and Justice Strategic Framework

Improve collaboration and partnership at the policy level

Juvenile Institutions7. Review of Contracts

for SHB & othersDirector, State Solicitors Office, Deputy Director, Coordinator Juvenile Institutions, Restorative Justice and Crime Prevention Unit

2ndQtr Re-current Budget, JJ HQ Staff, State Solicitors support, JSS4D[Mabiri], NJJC

Juvenile Justice Act, Juvenile Minimum Standards on Juvenile Institutions

Greater emphasis on rehabilitation and reintegration and management of cases in institutions

8. Inspections to all juvenile institutions

Director, Deputy Director, Institutions Coordinator

1 visit to each institution 6 monthly : 1stqtr& 2ndQtr

Recurrent, CBC OICs,

Juvenile Justice Act 2014, Minimum Standards on Juvenile Institutions

Maintain minimum standards for juvenile institutions and

9. Improve JJO capacity in Lae,

Director / Deputy Director

1stQtr Human Resource Division of DJAG , JJ

Juvenile Justice Act 2014,

Address gaps in juvenile institutions and improve




Time Frame


ility


Wewak, Popondetta and Bougainville

/Coordinator Juvenile Institutions/HRM

HQ Minimum Standards on Juvenile Institutions, ABG Constitution, MOU between DJAG, ABD and Nazareth Centre

rehabilitation and reintegration programs

10. Mabiri Juvenile Institution : Gazettal, preparation for launching and repatriation of juveniles from Erap

Director /Deputy Secretary/ Legal Policy and Governance /Deputy Director / Coordinator Juvenile Institutions

1stqtr Mabiri MOU, JJ HQ Staff, JSS4D, ABG, Recurrent Budget

Juvenile Justice Act 2014, Minimum Standards for Juvenile Institutions

Families play an integral part of juvenile rehabilitation and reintegration. Mabiri Juvenile Centre will provide rehabilitation and reintegration for children of Bougainville

Juvenile Data11. Update Juvenile

Data from all provinces

juvenile personal records & progressive rehabilitation status-probation, juvenile institution

visits to detention centers [Police cells, CS centre, Juvenile Institutions]

Deputy Director, Data Entry Officer, Juvenile Institutions Coordinator

Quarterly Recurrent Juvenile Justice Act 2014, Department of Justice Quarterly Reporting Requirements, DJAG Corporate Plan

Improve reporting on trends of juvenile offending in PNG.

Case Management12. Case

Management Framework –

Deputy Director, JJOs, Juvenile Institution

3rd Quarter Re-current Budget, CBC provincial Staff

Probation Act, Juvenile Justice Act 2014,

Effective rehabilitation and reintegration of juveniles




Time Frame


ility


Incorporate into Juvenile Justice Officers handbook-Consultation through NCD JJ officer / NCD PJJC-Review Juvenile Justice Forms – Align to Probation and Parole review processes

Coordinator – to be coordinated with Probation Services

Minimum Standards Juvenile Institution

Enhance Capacity13. Exchange

program – PJJWG set up /

Report Writing skills Mentoring

/Coaching of new staff

Deputy Director / Delegated JJ HQ Staff

January - December

JSS4D, CBC Provincial Staff

Juvenile Justice Act, General Orders

Increase work output and quality work output.

14. Increase contact and information dissemination to provincial offices

Director/Deputy Director/

January - December

JJ HQ Staff Juvenile Justice Act 2014

Improve communication with staff in provinces

Awareness on Juvenile Justice15. Increase

participation and awareness raising with Juvenile Justice stakeholders

Deputy Director/ Delegated JJ HQ Staff/Provincial Offices

January - December

JSS4D, Recurrent, JJ Staff

Juvenile Justice Act 2014, LJSS

Better informed communities on juvenile justice will help towards collaboration and prevention mechanisms.

Effective Delivery of Administration and Logistics Services16. Improve

management of resources& Requests for

Coordinator Programs and Projects / Executive

January - December

Re-current Budget, Provincial Government, finance branch

DJAG Corporate Plan 2011 – 2015, Public Service Management Act,

Improved processes and procedures on Administrative and Logistics services to




Time Frame


ility


administration support : payments towards mandated functions under JJA : Contractual Agreements, Repatriation, Service providers , Costs relating to PJJWG set up

Assistant / Coordinator Planning and Monitoring / Coordinator Juvenile Institutions

Finance Management

support JJ work at all levels, particularly in provinces

17. Update all office Registers : Assets, Correspondence, Communication, Attendance, Training and Workshops,

Coordinator Programs and Projects /Executive Assistant / Data Entry Officer / Deputy Director

1st Quarter JJ HQ Staff Department Property requirements, quarterly reviews reporting requirements, Finance Management requirements on acquittals

Improve Administration of Juvenile Justice and enhance accountability

Publications & Reports18. Publish 2014

and 2015 Annual Reports

Deputy Director / JJ Senior Staff / Executive Assistant/Provincial officers

1st Quarter Re-current Budget Probation, Parole &Juvenile Justice Act

Greater awareness on the juvenile justice work and meet reporting requirements under the Juvenile Justice Act 2014

Establishment of Offices19. Identify Land/

Office space for Hela, Jiwaka, Vanimo, Milne Bay, Mendi, Goroka, Kundiawa, Wabag

Manager programs, Senior JJ Staff, in close consultations with Admin & Programs from Probation

January - December

Re-current Budget[National]Provincial Government, JSS4D

Probation, Parole & Juvenile Justice Act

Provide access to justice services children



COMMUNITY BASED CORRECTIONS – ParoleActivity Action Officer

(s)Time

FrameOperational

Capacity/Capability


Effective Assessment of Offenders/DetaineesParole Board & ROL Meetings 2016

Chairman/Parole Board Members, ROL Committee Members

On-goingParole - MonthlyROL - 1.Christmas/New Year2.Easter3.Queens Birthday4.Independence

Re-current BudgetProvincial Meetings, require funding from donors

Parole Act 1991/Release on License Policy Guidelines

Reduces the prison population and detainee's rehabilitation and reintegration back into the community

Pre-Parole Reports and other Reports1. Ensure timely submission of Pre-Parole Reports and Detainee Assessment Reports

2. Ensure timely submission of MIS reports from the provincial CBC offices

3. Compiling of Reports for Quarterly Review Workshops

4. Compiling of 2015 Annual Report

Liaison & Info Mgmt Officer/Parole Officers/CS Parole Clerks

Liaison & Info Mgmt Officer/Senior Probation Officers

LIMO/Program Coordinator

Yearly/Quarterly

Monthly

Quarterly

Re-current Budget

Re-current Budget

Re-current Budget

Parole Act 1991

Parole Act 1991

DJAGs requirement

DJAGs

Determines theoutcome of Parole Board Meetings and ROL Committee Meetings

Gives current and updated statistics of Parolees under supervision

Gives an overview of branch progression

Gives an overview of the year's activities



updated to 2016 WP



Time Frame


ility


LIMO/Program Coordinator

On-going, Yearly

Re-current Budgetrequirement

Effective Supervision of Offenders placed on Community Work Orders, Probation and ParoleAdministering, Reintegration and Rehabilitation programs for Parolees

Provincial Parole/Probation Officers and VPOs

On-going Re-current budget Parole Act 1991, CBC

Ensure compliance of Parole Orders for the safety of community at large

Case File Management1. Coordinate and liaise with Parole officers and or Senior Probation Officers on case files

2. Liaise with Records team HQ to create Parole Case Management System

3. Provincial Visits

CPO/Manager-Monitoring & Standards/Programs Coordinator/Liaison & Info Mgmt Officer

CPO/Program Coordinator/LIMO

CPO/Manager-Monitoring & Standards/Programs Coordinator/Liaison & Info Mgmt Officer/Driver

On-going

On-going

Quarterly

Re-current Budget, Seek funding from donor agencies

Re-current budget

Re-current Budget, Seek funding from donor agencies

Parole Act 1991

Parole Act 1991

DJAGs requirement

Improved qualitative reporting that feeds quantitative information to Justice Administration

Improved qualitative reporting that feeds quantitative information to Justice Administration

Effective Monitoring Strategy and organization of efficient case management

Enhance Capacity; Strengthen Capacity of Officers1. Assist with Exchange program/budding

CPO/Manager - Standards & Monitoring

On-going and annually

Re-current budget Parole Act 1991, General Orders

Up skill Parole Officers, in turn proficient work output is produced




Time Frame


ility


system

2. Mentoring and Coaching of new staff

3. Improve Communication

4. File Management SystemCompetency Based Training and Support for CBC - Parole OfficersParole Training Parole Clerks/

Officers/StaffQuarterly Re-current

Budget/Seek funding from donor agencies

Department's requirements

Equip officers with skills and capacity building for efficient and effective delivery of Parole Services

Review of Legislation and Policies1. Parole Act & ROL Review Guidelines

2. Participate in Consultation

Chairman PB/ ROL/ Dep Sec JA/ CPO

On-going and when required

Re-current Budget Parole Act/ROL Policy Guidelines

Effective monitoring strategies, enhanced rehabilitation programs and properly established networks with stakeholders and NGOs

Review and Regulating forms for Parole and ROL1. Parole Breaches & Supervision - Consultation with Chief Probation Officer and Juvenile Justice Director

2. Participate in Consultation

Chairman, Deputy Secretary JA/CPO/ Program Coordinator

Ongoing Activity (Jan – Dec)

Re-current Budget Parole Act 1991 and ROL Policy Guidelines

Improve efficiency of the Parole services and discourages offenders from breaching Parole conditions.

Effective delivery of Administration and Logistics1. Budget Preparations 2016

CPO/Program Coordinator Executive

Re-current Budget DJAG/ PA/ FM Availability of sufficient funds will improve work efficiency




Time Frame


ility


2. Cash Flow 2016

2.Establish network with relevant Stakeholder partners

3. IT Support

4. Provincial and International Conferences

5. Update of Asset Register

Assistant

CPO/Program Coordinator/ Executive Assistant

Parole Clerks/Officers/Staff

IT staff

Parole Clerks/Officers/Staff

Executive Assistant

Dec – Jan 2016

Ongoing

Ongoing

Ongoing

Monthly

Re-current Budget

CBC HQ

CBC HQ

CBC HQ

Re-current budget

DJAG/PA/FM

DJAG, Parole and Probation Legislations

Public Service/DJAGs requirement

DJAG Corporate Plan 2011-2015, Public Service Management Act

DJAGs requirement

Provide funding for program coordination

Efficient service delivery

Improved processes and procedures in administration and logistics

Accountability

CRIME PREVENTION AND RESTORATIVE JUSTICE COORDINATION

Activity Actions Officer (s)

Time Frame


Authority OUTPUT /PUBLIC VALUE

PROGRAM AREA: CRIME PREVENTION

Consult and Engage City Mission and Second Chance

Primary Action Officer(s): R. Palek& J. Ikio

First Quarter Crime Prevention & Restorative Justice Branch

National Law and Justice Policy,

Youths in different suburbs in NCD can now be able to effectively participate in



Completed 2016 Work Plan



Time Frame



Foundation Inc to conduct life skills training to Youths of Morata, Sabama, 9 Mile, and Gerehu. Liaise with CBC to identify the Parolees, and Probationers to participate in Chicken Project in NCD.

Secondary Action Officer(s):Z. Sitban, C. Sakap& A. ManauR. Tarube

Recurrent Budget & Development Budget

PNG Vision 2050

Constitution

Legislations

crime prevention program and also to assist and support Parolees and Probationers and Juveniles to reintegrate them back into their families and communities.

Consult with CBC Juvenile Justice to engaged Missionary Training College to provide life skills training to Juveniles in Erap Rehabilitation Centre.


Secondary Action Officer(s):Z. Sitban, C. Sakap& A. Manau

2nd Quarter Crime Prevention & Restorative Justice Branch



Juveniles are empowered on life skills training for reintegration into the family and community

Implement the Memorandum of Understanding (MOU) between the Department of Justice and Attorney General and Zenag for the distribution of chicks to Port Moresby and Wewak


Secondary Action Officer(s):Z. Sitban, C. Sakap& A. Manau

January to December

and reporting quarterly

Crime Prevention & Restorative Justice Coordination Branch


Public Private Partnership Agreement

MOU

Ensuring that the MOU with Zenag is implemented and Chicken Farming Project is having an impact to the lives of the youths who have participated.

Liaise with Airlines PNG on the Airfreight charges on chicks to Port Moresby and

Primary Action Officer(s): R. Palek & J. Ikio

January Crime Prevention & Restorative Justice Branch

Public Private Partnership Arrangement

To encouraged Airlines Strengthened the public private partnership with business organizations in




Time Frame



Wewak Secondary Action Officer(s):Z. Sitban


the delivery of products and services towards crime prevention initiatives

Finalization of Crime Prevention Manual and 1st and 2nd draft distributed for comments by Deputy Secretary Justice Administration, CP & RJ Officers, Village Court Secretariat, CBC Officers, PPM Officers and Senior Management Team


Secondary Action Officer(s):Z. Sitban

January to February



National Law and Justice Policy

Crime Prevention Legislations

Ensure reliable and directive information on crime prevention is captured in the Crime Prevention Manual for institutional and public use.

Engage Treid Print for the printing of 200 copies of the Crime Prevention Manual and arranged for distribution


Secondary Action Officer(s):

March Crime Prevention & Restorative Justice Branch


Senior Management Team

Crime Prevention &Restorative Justice Branch

Institutional strengthening and improve organizational capability & capacity of crime prevention services

Assist Monitoring and Reporting Program Area for the compilation of statistics on Juveniles, Probationers and Parolees in consultation with CBC to undertake life skills

Primary Action Officer(s): F. Irere, B. Maragau,

Secondary Action Officer(s):R. Palek& J. Ikio, C. Sakap, A. Manau,

January to December &

Report Quarterly





Reliable statistics of Probationers, Parolees and Juveniles are readily available for planning purposes




Time Frame



training program in CS and in Juvenile Rehabilitation Centres

R. Tarube

Engage with Law and Justice Sector Agencies (Police,Correction Services, Courts) and other government organizations (Community Development, Health etc) and Civil Society Organizations, Community Based Organizations, Faith Based Organizations and corporate entities (NBD for SME )engaging in crime prevention activities and

Primary Action Officer(s): F. Irere, B. Maragau,

Secondary Action Officer(s):R. Palek& J. Ikio, C. Sakap, A. Manau. R. Tarube

January to December

Provide Quarterly Reports


Recurrent Budget & Development

Budget


PNG Vision 2050

Constitution

Legislations

General Public are well aware and are participating in reporting incidences of crime and provide support and assist victims of crime

PROGRAM AREA: RESTORATIVE JUSTICE

Finalization, printing and distribution of 2016 Crime Prevention & Restorative Justice Directory

Upload Directory onto DJAG’s Website

Primary Action Officer(s): All Staff of CP & RJ

First quarter Crime Prevention & Restorative Justice Branch


National Law & Justice Policy

DJAG Corporate Plan 2014-2017

Widely distribution of Restorative Justice Manual to add significance to Alternative Dispute Resolution, Mediation and Conflict Resolution by institutions and local communities




Time Frame



Liaise with CBC Probation, Juvenile Justice & Parole and support and coordinate offender and victim reconciliation and reintegration program

Primary Action Officer(s): C. Kaiun, H. Bua,

Secondary Action Officer(s):Z. Sitban, R. Tarube

first and second quarter



Budget

CBC Officers

Village Courts

Churches

Peace Mediators

Community Leaders

Alternative Dispute Resolution, Mediation and Conflict Resolution programs is accessed by the members in the community

Liaise with CBC to establish offender and victim reconciliation and reintegration program. This also follows collaborating with Melanesian Peace Foundations


Secondary Action Officer(s):Z. Sitban & R Tarube

First quarter Crime Prevention & Restorative Justice Branch


Budget

CBC Officers

Village Courts

Churches

Peace Mediators

Community Leaders

Wider acceptance and communal and individual participation to Victim and Offender Mediation and Reconciliation and reintegration program

Maintained a record of offenders and victims reconciled and reintegrated

PrimaryAction Officer(s): C. Kaiun, H. Bua,

Secondary Action Officer(s):Z. Sitban

January to December

Quarterly Reporting


CBC Officers

Courts

A well identifiable matrix is established and integrated into CP and RJ data and information system.

Support and Coordinate Alternative Dispute Resolution, Mediation and Conflict


Secondary Action

January to December &

Provide quarterly reports



CBC Officers

Village Courts

Peace Mediators

Strengthen Alternative Dispute Resolution, Mediation and Conflict Resolution program in the communities.




Time Frame



Resolution Programs Officer(s):A. Manau

Budget Community Leaders

Churches

Identify and support community initiative on restorative justice


Secondary Action Officer(s):C. Sakap& A. Manau

Quarterly Reports



Encourage local community participation with the formal justice system (Village Courts) in the restorative justice initiative

Circulation of draft Restorative Justice Manual for comments and improvements


Secondary Action Officer(s):A. Manau&, V. Pala

January to February





Institutional Strengthening and Improved Organizational Capability & Capacity of Restorative Justice & Crime Prevention Services

Engage printing company for the printing of 200 copies of Restorative Justice Manual

Distribution of Restorative Justice Manual to relevant stakeholders


Secondary Action Officer(s):V. Pala

March Crime Prevention & Restorative Justice Branch



Enable clear understanding of Restorative Justice process that are practical in applying in the institutions and in communities




Time Frame



Coordinate theRestorative Justice Conferencing with Community


February to December

Provide quarterlyreports


Recurrent Budget

DJAG Corporate Plan 2014-2017 (Village Courts)

Provincial & District Administration

LLG & Ward Leaders, community leaders, CSO (NGOs, FBOs) (MTDP)

Improved knowledge and understanding of law and justice processes

PROGRAM AREA: COMMUNITY ENGAGEMENT

Consult with Peace Foundation Melanesia and Scouts Association on partnership towards crime prevention and restorative justice initiatives and MOU signed

Primary Action Officer(s): C. Sakap& A. Manau

Secondary Action Officer(s):Z. Sitban, Dep. Secretary, Justice Administration,

1st and 2nd Quarter





Institutional strengthening for justice service delivery and crime prevention initiatives

Identify an Auditor to compile Financial Audit Report for Foundation of Women in Agricultural Development’s (FOWIAD’s) funding proposal of K 9 million to Incentive Fund for the building of mini

Primary Action Officer(s): Collin Sakap, &Antonia Manau

Secondary Action Officer(s): Zachary Sitban, R. Tarube

January to March





The securing of funding from Incentive Fund will enable Foundation of Women in Agricultural Development to be a leading Non-Government Organization in pursuing empowerment of youths through sports that complements with




Time Frame



stadium for Cocoa with the Grassroots Youth SportsImplementation ofMabiri Juvenile Rehabilitation Centre MOU

economic activities for Youths (male and female) in the local communities

Implementation of Mabiri Agreement (MoU)

Primary Action Officer(s): Z. Sitban, C. Sakap

Primary Action Officer(s): Deputy Sec-Justice Admin & Juvenile Justice Director

January to December

QuarterlyReport




MOU

Institutional strengthening of Juvenile Justice Service Delivery in the Autonomous Region of Bougainville

Assist Restorative Justice Program to identify and strengthened working relationship with Community Justice Groups and Community Policing


Primary Action Officer(s): Z. Sitban, C. Kaiun & H. Bua

January to December





Strengthened community capacity in dispute and conflict resolution

Assist the EMB with the GESI Policy Implementation on cross cutting issues. Engage with Lucy Sihrong

Primary Action Officer(s): Collin Sakap, &Antonia Manau

Secondary Action Officer(s): Zachary Sitban

First Quarter Crime Prevention & Restorative Justice Coordination Branch


National Law and Justice Policy

GESI Policy

Building stronger partnership in addressing cross cutting issues holistically




Time Frame



Assist Reporting and Monitoring Program Area of CP & RJ to make follow ups and assess the Chicken Project for the Youths in Lumi, Wosera and Boikin

Primary Action Officer(s): F. Irere & B. Maragau


First Quarter of 2016





Ensure the Chicken Farming Project is progressing well and the Youths are utilizing the life skills training provided by Foundation for Women in Agricultural Development to the Youths of Lumi, Wosera and Boikin.

Identify key development partners and conduct meetings with them to solicit assistance towards crime prevention programs and attend meetings and conferences hosted by other organizations


Secondary Action Officer(s):Z. Sitban Sakap& A. Manau, R. Tarube

January to December

Quarterly reports





Probation, Parole, Juvenile

Holistic working relations with key partners and stakeholders addressing common objectives of crime prevention and restorative justice

Identify and Select officials in Law and Justice Sector ( DJAG, Police, Magisterial Services, Village Court Secretariat for 2016Diploma in Justice Administration Course

Primary Action Officer(s): Z. Sitban, N. Mosoro, & HR Manager


Bi-annual (semester)


Divine Word University (DWU)

PALJP (DFAT) & Recurrent Budget

Memorandum of Agreement (MOA)


Opportunity to Improve Justice Administration Service Delivery Capability & Capacity

Consult and engaged with Correction Services and CBC to conduct Audit in Juvenile facilities and rehabilitation programs in Provincial

Primary Action Officer(s): C. Sakap, A. &Manau

Secondary Action Officer(s): Z. Sitban, Francis

First & Second Quarter


Juvenile Justice Act

Law and Justice Policy

Institutional strengthening andImprovement of facilities and rehabilitation programs in prisons and in Juvenile Rehabilitation Centres




Time Frame



prisons; Bomana, Keverat, Baiyut, Boram, Buimo, Sandaun and Rehabilitation Centres; Hohola Remand Centre, Erap Rehabilitation Centre, Wewak Boys Town Rehabilitation Centre etc…

Irere, R. Tarube

Negotiate with the Office of LukautimPikinini, Department for Community Development on the establishment of Transit Centre for Crime Prevention to Street Children in NCD

Followed by submission to NEC on this proposal


Secondary Action Officer(s): Z. Sitban, R. Tarube & Dep. Secretary, Justice Administration,

First & Second Quarter


LukautimPikinini Act

National LukautimPikinini Policy


Children are protected from becoming potential Juveniles to maintain stronger family relationships

PROGRAM AREA: COMMUNITY JUSTICE SERVICE CENTRE ROLL OUT




Time Frame



Provide support to the Signing of MOU for Esa’ala’s CJSC in Alotau.


Secondary Action Officer(s):R. Numbori, H. Kili& V. Pala

January Crime Prevention & Restorative Justice Branch



DJAG Corporate Plan 2014-2017Village Courts, Provincial & District Administrations

Improved Community Engagement in Law and Order

Organized consultation meetings with Sandaun Provincial Administration and Aitape -Lumi District Development Authority to support CJSC in Lumi.


Secondary Action Officer(s): Z. Sitban, C. Kauin, R. Palek&R. Tarube

February Crime Prevention & Restorative Justice Branch




Provincial &District Administration

Sandaun Provincial Administration and AitapeLumi District Development Authority to implement the MOU to strengthened and sustain the operation of CJSC in Lumi

Organized consultation meetings and signing of MOU with;

East Sepik Provincial Administration for CJSC in Maprik, Derekikir, Ambunti and Angoram and Districts, Morobe Provincial Administration for CJSC in Finshafen and Bulolo District, Central


Secondary Action Officer(s): Z. Sitban, C. Kauin, R. Palek& R. Tarube

January to December






Provincial & District Administration

A strong commitment and ownership by Provincial Administration and DDA on CJSCs operational capacity for prudent justice service delivery.




Time Frame



Provincial Administration for CJSC in Kwikila District, and Madang Provincial Administration for CJSC in Bogia and UsinoBundi Districts, Western Highlands Provincial Administration for CJSC in TambulNebilyer, Southern Highlands Provincial Administration for CJSC in IalibuPangia, East New Britain Provincial Administration for CJSC in POMIO District, New Ireland Provincial Administration for CJSC in Namatai DistrictThis will involved support from the Deputy Secretary- Justice AdminPROGRAM AREA: MONITORING & REPORTING




Time Frame



Identify organizations to participate in the2016 Crime Prevention & Restorative Justice Expo

Primary Action Officer(s): All Staff of CP & RJ

August 2016 (Ambunti, East Sepik)

Recurrent Budget, Development Budget I.e. PALJP-TP

Agreement with Minister

DJAG Corporate Plan 2014-2017 linked to SSF Goals 3 and 5, MTDP, Vision 2050

Improved Awareness on Law & Justice Sector Services andAccessibility

Information-Communication strategy (IEC material inclusive)


Secondary Action Officer(s): Z. Sitban, Francis Irere

May 2016 Crime Prevention & Restorative Justice Branch

Recurrent Budget


Crime

Prevention & Restorative Justice coordination branch

Improved public awareness on Crime Prevention & Restorative Justice initiatives

Developing Monitoring and Reporting system (Phase 2-testing & implementation)

Primary Action Officer(s):

All staff ( leading team- Francis Irere and Benjamin Maragau)

June 2016 Crime Prevention & Restorative Justice Branch





Improved reporting of activities and outputs of restorative Justice service providers

Grants Management & implementation (including external grants support)

Primary Action Officer(s): Z. Sitban, Deputy Sec. Justice Admin

January to December


Recurrent Budget


Crime

Improved funding to Crime Prevention and Restorative Justice service providers targeting key groups and general community




Time Frame



Secondary Action Officer(s): C. Sakap, R. Palek, C. Kaiun & F. Irere

& Development Budget

Prevention & Restorative Justice Branch


Establish CP & RJ data and information system to improvemonitoring and evaluation systems

This will require engagement of technical person on short term contract to integrate and link up data base template.


Secondary Action Officer(s): Z. Sitban & C. Sakap

Quarterly Crime Prevention & Restorative Justice Branch


Corporate Work plan

Annual Work Plan

CP & RJ Work Plan

Monitoring and Evaluation Reports and is information and statistics are readily available for management to use for planning purposes



Key Result Area 4: Public Curator and Official Trustee ServicesObjective: Sound Management of deceased estates, the property of minors, and persons declared insolvent

and/or certified insane.

OFFICE OF PUBLIC CURATOR & OFFICIAL TRUSTEE

Activity Action Officer(s) Time Frame Operational Capability


a) LEGISLATIVE REVIEWFollow-up on Draft Bill for Public Trustee/Curator Act with LPG, SS & FLC for submission to Secretary. Follow-upon NEC Submission on Public Curator Regulations.

Public Curator, DPC - Operation, DPC - Admin

Jun 30th Recurrent Budget Legal Skills, External Expert Advice.

Public Curator, Dep. Sec. JA.

Update outdated laws governing administration of Public Curator’s Office & Public Administration of Decease Estate & Trust Assets in PNG.

Draft Operational Procedures for Public Trustee/Curators Office (PCOT Manual)

Public Curator,DPC - Operation, DPC - Admin

Jun 30th Recurrent Budget Legal Skills, External Expert Advice


Improve Professional Capability and Public Value

b) CAPACITY BUILDINGIn-house Training on Technical skills from Professionals in Paralegal, Properties, Estate Administration.

DPC - Operations, Training Officer, Office Manager, Estate Properties Manager

Apr - Oct Recurrent & Development Budget, Internal & External Expertise, Donor Funding


Improve Professional Capacity.

Internal / External DPC - Operations, Apr - Oct Recurrent & Public Curator, Building Partnership with 84 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Updated 2016 Work Plan




Training and Awareness on Wills & Trust Administration, (PCOT and DJAG)

Training Officer, Office Manager, Estate Properties Manager, Principal Records Officer

Development Budget, Internal Expertise, External & Donor Funding

Dep. Sec. JA. Stakeholders & Strengthening Public Confidence and Trust

Professional Membership Affiliation (Annually)

DPC - Admin, Training Officer, Office Manager

Jun 30th Recurrent Budget Public Curator Improve Professional Capacity.

c) INSTITUTIONAL STRENGTHENINGReview of Job Descriptions and Organisational Structure

F.Vincent, E. Vinau, T. Bukikun

June 30th Recurrent Budget Public Curator, Dep Sec JA

Effectively manage staff and office operations

ICT Disaster Recovery Management Plan

T. Metio, T.Bukikun, E.Vinau

June 30th Recurrent & Development Budget

Public Curator Improve Data Security & Recovery Plan.

Recovery of Legal Bill of Cost

DPC - Operation, PLO

June 30th Recurrent Budget Public Curator, Dep Sec JA

Improve Court Attendance, Searches & Filings.

Establishment of Provincial Public Curators Office

T. Bukikun,J. Popuna,

Mar - Dec Recurrent & Development Budget,

DJAG Secretary, Executive Property Manager

Bring services to people to provinces.

Implementation of Risk Management Plan.

J. Popuna,J. Moka,M. Koimo

June 30th Recurrent & Development Budget ,

DJAG Secretary, Dep Sec JA

Meet the current changes to reduce the risks to Trust Administration and Properties and liability to the Office & State.

Draft Investment Deed for Minors Trust Fund.

DPC -Admin, Investment Analyst

Mar - Jun Recurrent Budget Public Curator, Dep Sec JA

Legal compliance for trust fund investment.





Amendments to Trust Instruments for the PCOT seven (7) Trust accounts.

Manager Finance, Finance Officer

March 30th Recurrent Budget Public Curator Statuary requirement to ensure accountability.

Feasibility Study for Establishment of Public Curator Storage Warehouse.

T. BukikunM. GoudaE. Vinau,F. Francis

June 30th Development Budget K50, 000.

Public Curator, DJAG Secretary, Dep Sec JA

Acquire & improve capacity for safe storage & security of clients Trust Properties & Corporate Properties Assets.

Annual Audit by Auditor General’s Office. (Respond to Auditor General's Office 2012 Audit Queries).

Auditor General,& Public Curators Office

April 30th Recurrent Budget Public Curator, Dep Sec JA

Statutory Requirement to maintain accountability.

Internal Audit to all Public Curator Regional Offices: ( Momase, Highlands, Southern& NGI)

Internal Auditor March - Oct Recurrent Budget K

Public Curator Ensure proper accountability of deceased estates

Regional Office Inspections: Legal, Records, Properties, Finance and Admin.

PC Sectional Heads

March - Oct Recurrent & Development Budget

Public Curator Ensure effective management and control to the Regional Offices.

Regional DPC to carryout Provincial Inspection and awareness

All RDPCs March - Oct Recurrent & Development Budget

Public Curator &Dep Sec JA

Ensure effective management and control to by Regional Offices.

d) REPORTING AND RECORD MANAGEMENTArchive Exercise - Sort out 6Mile Transferred Records

Record Staff + Volunteers.

Sep - Dec Recurrent & Development Budget

PC Mgt, Dept. Records Section.

Retrieve and rescue Records for safe keeping

Review/ Update Principal Records June 30th Recurrent & Public Curator, Carry out Archiving 86 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s




deceased estate register/database - HQ (Full status update and inventory of HQ deceased estate files)

Officer, Office Manager

Development Budget

Dep Sec JA Program.

HQ. Regional Estate Files Full Status update Register (2002-Current)

PC & DJAG Records staff

June 30th Recurrent Budget Public Curator Refine Inventory/ Register of files for archiving exercise

e) INFORMATION TECHNOLOGY SUPPORT AND DATABASEUp-date Tracker and backup PC OT Server

DPC - Admin, Office Manager, Snr. I T Officer

Mar 30th Recurrent & Development Budget

Public Curator Improve File Document Tracking System.

Stocktake & replace ICT equipment.

DPC - Admin, Office Manager, Snr. I T Officer

Jan - Dec Recurrent Development Budget

Public Curator Asset Replacement & Protection.

f) KEY ADMINISTRATIVE ACTIVITIESCompile outstanding Financial Statement for year 2013 & 2014

Public Curator, RDPCs, Finance Manger

Mar 30th Recurrent Budget Public Curator Statutory Requirement.

Compile outstanding 2013 & 2014 Annual Report.

DPC - Admin, PC Sectional Heads, RDPCs

Jun 30th Recurrent Budget Public Curator, DJAG Secretary, Minister

Statutory Requirement, ensure maintenance of accountability.

Compilation of 2015 Annual Report.

PC Sectional Heads, RDPCs, Office Manager,

Mar 30th Recurrent Budget Public Curator, Dep. Sec. JA.

Statutory Requirement, ensure maintenance of accountability.





Training Officer

2017 Work Plan (Including Divisional Plans & Regional Work Plans).Workshop for 2017 Work Plan.Submit Regional & Divisional Work Plan by November 2016.

PC Sectional Heads, RDPCs

Sept 30th Recurrent Budget Public Curator, Dep. Sec. JA.

Maintain clear Operational Direction for the Office.

To Relocate PC Southern Regional Office

Follow-up on the Southern Regional Office Relocation.

DPC - Admin, RDPC(SR), Office Manager

Feb-May Recurrent Budget, Public Curator, Dep. Sec. JA.

To Relocate PC Southern Regional Office

g) KEY OPERATIONAL ACTIVITIESIdentify & collect Minors and Deceased Estate Funds for Investment Exercise in Regions.

DPC- Admin, Investment Analyst

June 30th Recurrent Budget Public Curator Ensure Proper Mgt of Minor Trust Funds.

Identify & clear deceased estate investment back log

DPC- Admin, Investment Analyst

Jan - Dec Recurrent Budget Public Curator Ensure effective Investment management

Identify and clear unclaimed monies and Suspense Account monies

Finance Manager, Office Manager

Dec Recurrent & Development Budget ,

Public Curator Effective Management and accountability of Deceased Estates Trust funds.

Regional Real Property Inspections & Valuations

DPC - Operations & Admin, Estate Property Manager, RDPCs

March 30th Recurrent Budget Public Curator, DPC- Operations.

Effective Management of Trust Properties

Identify and clear 1000 plus properties

DPC - Operations, Estate Property

June 30th Recurrent Budget Public Curator Ensure effective data on Trust properties data for





on back log Manager, External Stakeholders

audit purposes

Yonki Township Project( Estate of Late Peter Zuccollo)

DPC - Operations, Estate Property Manager, PLO, RDPC(MR)

Aug 1st Self-funded Public Curators Clear and close the estate

Key Result Area 5: Land Tribunal ServicesObjective: Effective processes for settling land disputes, deciding on settlement payments over

national land, and deciding on applications for customary land tenure conversions.

LAND TITLES COMMISSIONActivity Action Officer

(s)Time

FrameOperationalCapability


LTC HEARINGS - Matters under the Land (Tenure Conversion) ActSection 7 matters for NIP

Commissioners, Agi, Susan, Tilovi, Karl (other officers where required)

Feb 15- 28, 2016

Budgetary Support by the NIP Provincial Govt

Mandated by the relevant legislations: Land Titles Commission Act 1962 and Land

Enable applicants to get their certificate of titles over their Customary Land, so they can participate in Business Activities and play a role in



Updated 2016 WP



Time Frame

OperationalCapability


(Tenure Conversion) Act 1963

the development of PNG

Section 7 matters for EHP


Mar 14 – 27, 2016

Budgetary Support under Re-Current Budget

As above As above

Section 7 matters for Madang


May 9 - 22, 2016


As above As above

Section 7 matters for ESP/WSP


Jun 5 – 26, 2016


As above As above

Section 7 matters for SHP/Hela


Aug 7 – 28, 2016


As above As above

Section 7 matters for Central/Gulf


Sept 11 - 25, 2016


As above As above

Section 7 matters for NCD


Oct 24 – Nov 4, 2016


As above As above

ANNUAL REPORTSBi-Annual Report for 2013 and 2014

Commissioners, Agi, Karl (other officers to assist)

End of March, 2016

Supported by Re-Current Budget

Based on expectations from relevant Authorities

Inform people what LTC had achieved during 2013 and 2014, and through such report Authorities can see whether it has achieved its goals and objectives, and if not why!

Annual Report for Commissioners, End of March, Supported by Re- As above As above90 | D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s



Time Frame



2015 Agi, Karl (other officers to assist)

2016 Current Budget

Pamphlets and Brochures for Clients on what LTC does and the Procedure it follows in processing applications

Commissioners, Agi, , Karl (other officers to assist)

End of March, 2016

Supported by Re-current Budget

Based on demand from Clients

Inform and make people more aware and understand the work of LTC and try and make good informed decisions when making applications to LTC

TRANSCRIPTS

Work on outstanding and new Transcripts

Commissioners, Agi, Susan, Angela

On-going Supported by Re-Current Budget

Expectation from Authorities as well as it is a requirement for records and for purposes of Appeals

Need to keep records of all hearings for public purposes and also for records

DIGITIZATION OF RECORDS PROJECT- Continue to work on the LTC digitization of records Project

Commissioners, Agi, Gela, Samuel

On-going Supported by Re- Current Budget

Expectations from Authorities

Need to secure LTC’s invaluable records from loss and also make it easily accessible by clients online

SECTION 24 CERTIFICATES FOR S.7 APPLICATIONSFollow up S.24 Certificates from DLPP (both outstanding and new ones)

Agi, Samuel, Gela and Karl

On-going Supported under Re-Current Budget

Requirement under the Land (Tenure Conversion) Act 1963

Necessary part of the process of acquiring Certificate of Titles under s.7 of the Land (Tenure Conversion) Act

ADVICE TO CLIENTS

Provision of advice to clients at the Counter, HQ and out in Provinces while on

Commissioners, Agi, Karl, Susan

On-going Supported under Re-Current Budget

Assistance provided to clients as a service to the people of PNG




Time Frame



court circuit

MATTERS BEFORE NATIONAL COURTKainantu Gold Project - Review Applications

Commissioners, Agi, Susan, Karl and SGO

Jan – Dec 2016

Supported under Re-Current Budget with additional funding from MRA (Karl to liaise with MRA).

Expectations from authorities

Deal with the outstanding dispute to enable developer to make some progress.

Application for Judicial review on Dere Land (Decision by Batata)

Commissioners, Agi, Karl (other officers where required)

On-going Supported by Recurrent Budget

LDSA and LTC ActLand (Tenure Conversion) Act and National Court Rules

Need to defend the case so that the applicant can get his title

Wafi-Golpu Project -Demarcation Plan for Wafi/Golpu

Commissioners, Agi, Karl, MRA, Morobe Provincial Govt, Lands Morobe, MMJV

On-going Supported by Recurrent Budget and other Stakeholders

LTC Act and expectation from authorities

In order to deal with land ownership and boundary issues to allow developer (MMJV) to make progress



NATIONAL LANDS COMMISSIONActivity Action Officer

(s)Time Frame Operational

Capacity/Capability


Commission Hearings1. Western Highlands

- Announcement of Decision, Mount Hagen Town

2. Gulf, Central, NCD - Adjourned Cases

Luke Mongko

Arua Leva

Onu Naime

January to March

Recurrent Budget, State Solicitor Office

National Land Registration Act

Settle former landowners grievances

Secure State Land Titles

Southern Highlands,Chimbu, Wabag - Adjourned Cases

Luke Mongko

Arua Leva

Onu Naime

April to June Recurrent Budget,State Solicitor

National LandRegistration Act

To settle former land owners grievances.

To secure indefeasible land titles for the State

Western Province, Milne Bay Province - Adjourned cases

West New Britain - New cases

Luke Mongko

Arua Leva

Onu Naime

July to September

Recurrent Budget,State Solicitor




AROB - New case and Adjourned cases ordered in 1st, 2nd and 3rd quarters

Luke Mongko

Arua Leva

Onu Naime

October 2016 to December 2016

Recurrent Budget,State Solicitor




MERGER OF NLC/LTC

1. Consequent Legislative Review

2. Restructure ofstaff establishment

Luke Mongko, Nicodemus Mosoro, Lawrence Kalinoe

January to December

Recurrent BudgetConsultant, Human Resources Management

White Paper Policy and DJAG

Regular dialogue with the consultant, the Secretary (DJAG) and Deputy Secretary (JA)

Formation of single Lands Unit within DJAG



Updated 2016 WP



Time Frame Operational Capacity/Capability


Prepare for merger with the MS

ANNUAL REPORTS

2012, 2013, 2014 and2015

Finalization and Printing

Luke Mongko and Arua Leva

January to June

Recurrent Budget National Land Registration Act

Presentation of reports to the Parliament

Public information on annual performance of National Lands Commission

Records Management Project - Information input into data database system

Ian Sindek and VagiIgo, Rosemary Turua, Arua Leva

January to March

Recurrent Budget, Information Management Branch

Secretary (DJAG) and Information Management Branch

Easy excess to NLC records.

Preservation of records for future.

To improve the records management of the Office.

Records Management Project - Reviewing of Digitization

Ian Sindek, VagiIgo, Arua Leva and Rosemary Turua,

April to June Recurrent Budget, Information Management Branch


Easy excess to NLC records.

Preservation of records for future.

To improve the records management of the Office

Records Management Project - Manual Card creation for each Province


July to September



Easy excess to NLC records

To improve the Records Management of the Office

Records Management Project - Creation and update of manual case file notes


October 2016 to December 2016



Update of case file status



Key Result Area 6: Corporate Management and Sector CoordinationObjective: Provide strategic and corporate leadership to ensure that the department performs its core

functions effectively and efficiently.

POLICY, PLANNING AND MONITORINGActivity Action Officer Time Frame Operational

CapabilityAuthority Output & Public

ValuePolicy Planning & Implementation CoordinationChecklist/Guide Booklet for successful implementation of work plans/budgets

Metio, Robert, Cletus,Freda

Jan - Mar Recurrent Risk mitigation & effective management of issues/constraints to Successful implementation of policy initiatives

(PPM Manual)2017 Annual Plan Booklet

Robert, Cletus, Josephet, Joe, Geita

Nov - Dec Recurrent Corporate Plan 2014 – 2017


All branch plans compiled as schedule to the Secretary’s Performance Agreement.

Effective Performance Management of rank and file

Coordination of the 2017 planning & Budgeting process

Jenny, Freda, Josephet, Geita, Joe

Jan – Jun Recurrent Corporate Plan 2014 – 2017


Well written project submissions, funding secured, and corporate plan effectively implemented

Research and support all Internal Policies (Integrity Doc.)

Robert, Freda, John

Jan –Dec HR Policy Development Working Committee (Team)

A comprehensive Staff Handbook published.

Currency of internal policies

2017 Year Planner & Desk Calendars – DJAG & LJSS Merged

Jenny, Giwai, Joe, Geita

Mar – April&Aug - Sept

Public Service Business Cycle

Summary of key dates and activities are available for public consumptions



UPDATED 2016 WP


Activity Action Officer Time Frame Operational Capability


Monitoring & Evaluation and ReportingFinalise M&E and Reporting Framework (Update QRT to reflect new planning template)

Robert,Jenny, Fidelma, Freda

Jan – Feb Corporate Plan 2014 – 2017&Sector PMF

National Policy M&E Framework


Compliance Quarterly & Annual Reporting

Quarterly Performance Reporting Workshops

Jenny,Fidelma,John,Joe,Geita

Apr, Jul, Oct, Dec

Managers’ Employment Contracts

Branch Work Plans

Quarterly Performance Reports & 2015 AMR resulting in compliance to PFMA and good management practice

M&E and Assessment trips to regional & provincial centres

Jenny,Fidelma,John,Geita,Joe,PPM

Quarterly M&E recruit & other PPM officers to assist

Confirm data/statistics and other information for evaluation and assessment purposes

Support to Crime Prevention Database

Jenny, John,Fidelma

Jan - Dec Recurrent Enhance preventing crimes

Support to CJSC Program, IMS & other Donor funded projects

Jenny, Freda, Fidelma, John

Jan - Dec Development Budget

Enhance project implementation &manage information

Support to Sector M&E

Jenny,Fidelma, John

Jan - Dec Recurrent

PMIC meetings Jenny, Freda, Geita, Joe

Quarterly Project Management Committee Chairman and Members

Effective implementation coordination and reporting

Production of Project Implementation (DNPM) Reports

Jenny, Freda,Fidelma

Recurrent Infrastructure & Capital Works Program 2012- 2017

Public Accountability of project funding



Activity Action Officer Time Frame Operational Capability


Annual Budget – Capital Investment Component

Support development of all branches’ IMSs and monitor relevance of KPIs

PPM Jan - Dec Corporate Plan 2-14 – 2017

M&E Framework

The 3x Deputy Secretaries as Program Managers

Enhanced focus on implementation

Reporting & PublicationProduction of Quarterly Reports

Jenny, Sheila, John Quarterly Recurrent National Policy M&E Framework

Sector PMF

Published Reports submitted for compliance and circulated for public consumption

2015 AMR Dr. Kalinoe, Robert, Jenny & Sheila

Jan – Feb Recurrent National Policy M&E Framework

Sector PMF

Secretary’s Performance Agreement &Corporate Plan 2014 - 2017

Compliance to PSMA & PFMA

Statutory Reports Sheila Jan - Jun Recurrent Various Statutes Published Reports submitted for compliance and circulated for public consumption



FINANCIAL MANAGEMENTActivity Action Officer Time Frame Operational

CapabilityAuthority Output & Public Value

IFMS Rollout(Full Module)

Finance DeptDJAGIFMS TeamMr AgaviMr.OrorokuMr.DamiMr.GauaMr.Metio

January2016

RecurrentBudget

PNG Govt To improve Govt Accounting System & Reporting System

IFMS Training Mr. Simon. AgaviMr. Pex BuaMr. John NgihIFMS Team

January – March

Recurrent Budget

Secretary For Justice

To gain skills to effectively implement IFMS

4thQtr Budget Report

Mr. Philip OrorokuMr. Joel DamiMr. Simon AgaviMr. Robert TarubeMr.Benny.Y. Metio

Quarterly Recurrent Budget


To Provide Expenditure Reports to Dept of Finance, Dept of Treasury, Dept of National Planning

1stQtr Budget Review Report

Mr. Philip OrorokuMr. Robert TarubeMr. Benny .Y. MetioMr. Simon B AgaviMr. Pex P Bua

January – March

Recurrent Budget

Dept of Finance, Dept of Treasury, Dept of National Planning, DJAG

Report on Spending of Public MoniesPMFA Requirements

Responses and Implementation of Audit Report & Recommendations

Mr. Simon B AgaviMr. Benny .Y. Metio

January - December

Recurrent Budget

Auditor General’s Office, DJAG

Improve on Public Finances Management SystemImprove on Procedures

100 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s




Mr. Pex P BuaMr.NoahGaua

and Processes

Review of Processes and Procedures

Mr. Simon B AgaviMr. Philip OrorokuMr. Joel DamiMr. Benny .Y. Metio

January - December

Recurrent Budget

DJAG To Strengthen Weaknesses on Management of Public Monies

Pre-ceiling Budget Estimates

Mr. Philip OrorokuMr.SimonNema& Branch Heads

May – August Recurrent Budget

Dept of Treasury, Dept of National Planning, DJAG

To Provide Budget Estimates to Dept of Treasury and Dept of National Planning

Acquittals And Advances

Mr.MetioMr.AgaviMr.OrorokuMs.MarieFamundi

January - March

Recurrent Budget

DJAG Provide effective Monitoring and Reporting of Public Funds

Review Of Trust Accounts & Implementation Of Donor Funds

Mr. MetioMr.AgaviMr.OrorokuMr.Gaua

January To December

Development Budget

DjagDnpmDepartment Of Finance

To rrovide effective Monitoring and Reporting on Trust Accounts and Donor Funded Projects

2016 BUDGET IMPLEMENTATION



HUMAN RESOURCES MANAGEMENT


Time Frame Operational Capability


Develop HRM Manual (HR Policies)

T. KalamoJ. WalkemH. MianaP. BuaW. KibaJ. YayabuN. Konena

Jan-Jun Recurrent BudgetHR Policy Development Working Committee (Team)

Executive ManagementSMT

HR Manual Developed

Staff of department fully aware of their rights, processes and systems

Improved decision making, management and monitoring of staff and Managers.

Facilitate Top-down and Bottom-up Performance Appraisal System

W. KibaH. MianaP. Bua

Jan-Jun Recurrent PSMASMT

Improved supervision and monitoring of staff and Managers.

Co-ordinate Individual Work Plans

W. KibaH. Miana

Jan-Jun Recurrent General OrdersSMT

Improved monitoring and supervision of staff performance directed towards achieving individual work plans.






Facilitate, advertisement, recruitment and selection

E. WaheH. MianaP. Bua

Jan-Jun Recurrent Executive ManagementSMTEM(HRM)

Ensure funded vacant positions are filled

Timely processing of applications

Recruitment Based on Merit

Develop Workforce Plan for the Department

L. KaiapH. MianaP. Bua

Jan-March Recurrent Executive ManagementExecutive Manager (HRM)

Improved Planning and Monitoring of Department’s Workforce

Develop Disciplinary Process

J. YayabuW. KibaH. Miana

Jan-March Recurrent Executive , Manager (HRM)

Formulate disciplinary process for Managers & staff to understand and easy to apply

Review of Employment Contracts

J. SitbanH. Miana

Jan-Dec Recurrent PSMAGOEM(HRM)

Improved management of Employment Contracts of Senior Managers and Others

Up-date and Create salary history cards

J. SartoM. RagagaloA. KubiaM. Lahui

Jan-Dec Recurrent Executive ManagementEM(HRM)

Salary history cards created and up-dated for each individual staff of DJAG

Capability Needs Analysis/Training Needs Analysis

T. KalamoJ. WalkemN. KonenaM. Kaima

Jan-Apr Recurrent EM(HRM) Identify staff skills gap and develop for improved service delivery

Training Plan J. WalkemN. KonenaM. Kaima

Jan-March Recurrent EM(HRM) Structured learning and develop plan for staff capability enhancement for improved service delivery

Cross Cutting Issues Education and Awareness program

T. KalamoJ. WalkemM. Kaima

Feb-Dec Recurrent & Donor (PALJAP)

SecretaryEM(HRM)

Better informed employees conscious of risks and knowledgeable to prevent,






N. Konena protect and address CCI issues at workplace which contributes to a healthy and safe workplace

Facilitate Diploma in Justice Administration

J. WalkemM. KaimaP. BuaZ. Sitban

Jan-Dec Recurrent & Donor (PALJP)

Executive ManagementEM(HRM)

Up-grade capacity of Justice Administration staff to improve service delivery

Facilitate PS Induction for Probationary Officers

N. KonenaJ. WalkemP. Bua

Jan-Dec Recurrent PSMAGOExecutive ManagementEM(HRM)

Probationary Officers are timely appointed and made permanent officers of the PNG Public Service

Compilation of 2014 Training Report

J. WalkemN. KonenaP. BuaSecretary

Jan-March Recurrent PMSASecretaryGOExecutive Management

Account for Training endorsed to up-grade skills, capacity of DJAG staff

Attendance reporting M. RagagaloA. KubiaH. RogerM.Lahui

Jan-Dec Recurrent GOExecutive ManagementEM(HRM)

Improved monitoring, management and accountability of staff attendance

Reconcile Payroll expenditure against Budget

M. LahuiJ. SartoP. Bua

Jan-Dec Recurrent GOExecutive ManagementEM(HRM)

Improved monitoring, management and accountability of PE Budget

INFORMATION MANAGEMENT


Time Frame

Operational Capacity/Capability

AuthorityOutput & Public Value

IT -

SUPP

ORT

Rollout of Web mail to Provincial Offices

AA, EA,LS,MZ,NK

Jan - May

Project Mr Ngih and Mr. Metio

Email service to officers in the provinces



Updated 2016 WP



Time Frame



DJAG HQ SOE image creation & rollout at HQ

AA, NK, LS, MZ

Jun - Aug Project

Mr Ngih and Mr. Metio

SOE creation complete & prepare for rollout

IT Helpdesk supportEA, AA, MZ, LS, NK

Jan – Dec Recurrent


Monthly reports on IT services completed

Quarterly provincial visitsEA, MZ, AA, LS, NK

Feb – Dec Recurrent


Completion of quarterly visits to provincial offices.

IT Equipment/ Assets Registry Update EA, AAFeb – Dec Recurrent


Up-to-date Asset registry

Audits & BOS EA, AAJul – Sep Recurrent


Complete of Audit and BOS

IT -

NETW

ORK

& SY

STEM

S SU

PPOR

T

Core Systems Maintenance SS, TK, EAJan - Mar Project


Up to date Active Directory and endpoint agents for SOPHOS, Desktop Authority and Manage Engine

Purchase of licenses and upgrade of Systems Applications (Desktop Authority)

SS Feb - Mar Project Mr Ngih and

Mr. Metio

· Purchase and insert licenses • Desktop Authority - Completed upgrade and migration

Cyberome Implementation TK Mar-Jun ProjectMr Ngih and Mr. Metio

Configure and setup Cyberome

IPVPN Setup for provincial offices TK Apr - Jul ProjectMr Ngih and Mr. Metio

IPVPN Connection successful.

DJAG HQ ICT infrastructure upgrade TK, SS, MZJul – Nov Project


Upgrade of cabling and communication devices

Monthly server maintenance schedule for HQ and NCD offices

TK, SS Jan-Dec Recurrent Mr Ngih and Mr. Metio

Monthly reports on IT services completed




Time Frame



Quarterly server maintenance schedule for regional offices. (To concide with IT Support provincial visit)

TK, SS Feb-DecRecurrent


Completion of server maintenance at the end of each quarter

Data Backup - Daily, Weekly, Monthly SS, TKJan – Dec Recurrent

Successful backup daily. •Sucessful data recovery - VMS & user data.

System Monitoring SS, TK Jan – Dec Recurrent Mr Ngih and

Mr. Metio

•Storage sizes within policy limits.•Timely update of corporate AV.•Internet traffic usage is filtered•Tools Updated•Successful updatesMicrosoft•Proper runnin VMS in Vsphere

IT -

APP

& DB

Purchase and Implement Softlink software for Library WW,DS

Mar - May Project


Skills Transfer WW, DSMay – Jul Project


Completion of succession planning

Legal Information Management System WW, DS

Jan – Nov Project


Provision of technical advice to OSS and OSG

Database Support WWJan – Dec Recurrent


Support for existing databases delivered

Website WW, EAJan – Dec Recurrent


Updated DJAG website

Intranet AA, WW, EA Jan-Nov RecurrentMr Ngih and Mr. Metio

Updated DJAG intranet

IT -




Time Frame



ADM

INInformation & Communication Technology Policy DS

Jan – Mar Project


Completed policy on ICT

Regulative instruments to complement ICT policy

DS Apr – Jun

Project Mr Ngih and Mr. Metio

Completed regulations for implementation of ICT at DJAG

Capacity Needs Analysis for IT Staff DSJul – Sep Project


Completion of CNA for IT staff

Libra

ry

Scanning of Legislation File R. Leslie Jan-DecRecurrent Budget

Manager-Library, EM IMB

Imroved Library Services

Newspaper IndexingMesulam, Berry Jan-Dec

Recurrent Budget



CataloguingBerry, Marakan Jan-Dec

Recurrent Budget



Library Management SystemMarakan,Sakumai Jan-Dec

Recurrent Budget



Reco

rds

1. Clearance of Closed records,& Archival Activities

Noel, Igo Jan - Dec

Recurrent Budget, Storage

Manager - Rec, EM-IMB

Easy access to accurate and complete information when required

Current records Inspection & Fix Maino, Igo Jan - Dec

Recurrent Budget

Manager - Rec, EM-IMB

Easy access to accurate and complete information when required

Digitization/Scanning - Archival Records

Geno,Noel, Maino

Jan - Dec

Easy access to accurate and complete




Time Frame



information and reduce physical storage space.

ASSETS AND FACILITIES MANAGEMENT


Time Frame Operational Capacity/Capabi

lity


Infrastructure & Capital Works Program 2012 - 20172015 Carry Forward ProjectsManus Office & staff house, Lorengau town

E. Velea, J. Daniels, M. Amaroa

Sept 2015 – May 2016

2016 Capital Budget

Corporate Plan 2014 – 2017Secretary’s Performance Agreement

Improve Service Delivery

Kerema Staff House, GP

M. Amaroa, Evelea, J. Daniels

Nov 2015 – March 2016

2016 Capital Budget

Improve Performance

Madang Staff Duplex, Mag Prov

E. Velea, J. Daniels, D. Sere

January – June 2016

2016 Capital Budget Improve Service Delivery

Wewak staff duplex, ESP

E. Velea, J. Daniels D. Sere

Nov 2015 – June 2016

2016 Capital Budget

Improve Performance







lity


CJC Pangia, SHP P. Ashwin, E. Velea, J. Daniels, M. Amaroa

Nov 2015 – Sept 2016

2016 Capital Budget Improve Service Delivery

New Projects for 2016a) Vanimo: Provincial

office complex, WSPE. Velea, M. Amaroa, D. Sere,

January – October

2016 Capital Budget Corporate Plan

2014 – 2017Secretary’s Performance Agreement


b) Kavieng: Provincial office complex, NIP

M. Amaroa, E. Velea, J. Daniels.

January – September

2016 Capital Budget


c) Alotau: Provincial office complex, MBP

D. Sere, E. Velea, P. Gumanz (

January – August

2016 Capital Budget


d) Justice Administration National office complex – design doc

P. Gumanz, D. Sere, (M. Amaroa)

January - September

2016 Capital Budget


e) Lae Regional office complex – design doc

P. Gumanz, D. Sere, E. Velea(M. Amaroa)

January - September

2016 Capital Budget


f) Goroka Staff housing

G. Ive, E. Velea, M. Amaroa

February – June

2016 Capital Budget


g) Kokopo Regional office complex – fencing

P. Gumanz, D. Sere, Land Consultant

January – June 2016 Capital Budget


h) CJC Projects – provision of technical support

M. Amaroa. E. Velea, J. Daniels, Zachary Sitban

January – December (update quarterly)

2016 Capital Budget


Land Requirements for expansion of Infrastructure & Capital Works Program





lity


VanimoAlotauKaviengKokopoGoroka4 Mile, NCDKeremaLaeMaprikAmbuntiMadang (for Staff House)Daru

Land Consultant, P. Gumanz, (D. Sere, M. Amaroa)

January – June (update quarterly)


Asset Management2.1Updating &

completion of mini asset register

P. Aihi, K. Opa, M. Amaroa.

January – March

2016 Recurrent & Development Budget

Deputy Secretary Co-operate Affairs

Improve Asset Management System,

2.2BOS on old exist assets

P. Aihi, K. Opa, M. Amaroa (P. Gumanz)

February – June

funding arrangement

& General Administration

enhance and improve performance

2.3Creation of web based Asset Mgtdatabase module (user friendly)

P. Aihi, M. Amaroa, J. Ngih IMB, J. Dami FMB

February – June

Corporate PlanAnnual Plan

Fleet Administration3.1Updating

feet/equipment management records

D. Kari, H. Korukanjin, P. Ashwin

January – March

2016 Recurrent Budget funding

Deputy Secretary Co-operate Affairs & General Administration

Improve Fleet and Management system services delivery





lity


3.2Incorporating fleet information into fleet Mgt Database part of item 2.0. c)]

March – December (update quarterly)

3.3BOS Inspection January – December (update quarterly)

Corporate Plan Annual Plan

3.4Supervision of quarterly payments of workshop service bills

January – December (update quarterly )

Institutional Housing & Leased Office Management4.1Review & updating

of existing rentals for Dept. Housing

G. Ive, P. Ashwin January – April 2016 Recurrent Budget funding

Deputy Secretary Co-operate Affairs & General Administration

Enhance Service DeliveryEffective performance

4.2Establishment of rental trust account

G. Ive, P. Gumanz, P. Ororoku FMB

January – June Corporate Plan Annual Plan

4.3Quarterly inspection

G. Ive, E. Velea, P. Ashwin, P. Aihi

January – March

4.4Routine Maintenance

G. Ive, E. Velea, M. Amaroa, D. Sere

January – December (update Quarterly)

2016 Recurrent budget

4.5Negotiation of office space

G. Ive, P. Ashwin, D. Sere

January – December





lity


allocation with Provincial Govt.

(update quarterly)

4.6Review of current & previous Lease Agreements

G. Ive, M. Amaroa, P. Gumanz, (Office of StateSol)

January – December (update quarterly)

Provincial Office Management5.1Coordination of

provincial officesP. Ashwin January –

December (update quarterly)

2016 Recurrent Budget funding

Deputy SecretaryCo-operate Affairs & General

Improve performance and increase service delivery

5.2Administration & Operational support

P. Ashwin, M. Amaroa

Administration Annual Plan

5.3Maintenance & upkeep

P. Ashwin, E. Velea, M. Amaroa, D. Sere

5.4Furnishing of offices – Madang& Wewak

P. Ashwin, P. Aihi January – April

Security Operations6.1Review of security

operationsE. Bidau M. Amaroa, P. Gumanz

January – March

2016 Recurrent & Development Budget funding arrangement

Deputy Secretary Co-operate Affairs & General

Enhance operation and improve performance

6.2Security Operation Manual

E. Bidau, M. Amaroa, P. Gumanz, (StateSol)

January – June Administration Annual Plan

6.3Security Operation Monitoring

E. Bidau January – December





lity


(update quarterly)

6.4Operational & communication equipments

E. Bidau, P. Aihi

6.5Draft DJAG Security Policy

Mr. Peter GumanzMr. Robert TarubeMr.EmmexBidau

Jan – June 2016

DJAG’s Corporate Plan 2014-2017

PSMA GO

Mr. Pex Bua,SMT

Provide guidelines to address current security related issue and preserve and protect staffs and DJAG Assets.

6.6Creating Data Base For DJAG Security Officers

Mr. John NighMr. Daniel SakumaiMr.EmmexBidau

Jan – June 2016

DJAG Security Shift Schedule and Rotational Plan plus the Security Personnel Information (Details)

Mr. Peter Gumanz, Executive Manager – Assets & Facilities

Integrating DJAG Security Personnel Information for Improved Monitoring, Coordination and Networking.

6.7Recruiting of Two (2) Female Security Officers

Mr. Peter GumanzMr. Pex BuaMr.EmmexBidau

DJAG HRM Recruitment Drive for 2016

Recurrent Budget – Asset & Facilities Branch

Cross-Cutting Issues Policy

Gender Equity & Social Inclusive Policy

Promoting Gender Balance in Security Operations to address Gender Based Violence and Other Social Issues in the Workplace.

6.8Identify Training Needs and Programs for DJAG Security Officers

Ms. Jacinta WalkemMr. Peter GumanzMr.EmmexBidau

Ongoing Staff Performance Appraisals

Recurrent Budget – DJAG Training Budget

Capacity Need Analysis

Mr. Peter Gumanz, Ex. Manager Asset & FacilitiesMs. Lucy Sihrong, Office Manageress

Develop skills & knowledge of DJAG security officer and improved performance standard for effective Security service delivery.

Understand current and future security issues.



INTERNAL AUDIT Activity Action Officer

(s)Time Frame Operational

Capacity/Capability


Brief Outs and Payments system – Solicitor General

Bifa. HeronSamson. EteAsulia Henoka

January, 2016 Tuition free audit Audit Committee & Secretary for Justice

Assess and address the effectiveness of the controls and key risks involved in this activity.Form and recommend appropriate cause of action to Secretary and the Audit Committee

1st quarter DJAG’s Internal Audit Committee meeting

Asulia HenokaLisah Solomon

January-March, 2016

Sitting Allowance for the Independent members

Audit Committee Secretariat – Dept. Of Finance

Deliberate on all audit issues pertaining to DJAG

Financial Reporting – Public Curator’s Office

Steven. WiringaJavis HolloweAsulia Henoka

February, 2016

Tuition free audit Audit Committee & Secretary for Justice

Assess and address the effectiveness of the controls and Key risks on the accountability of deceased estate funds.Formulate and recommend appropriate course of action to address the issues detected including prevention of future occurrences.

Payroll Review- Over expenditure

Lacking authorization

(HRM)

Bifa HeronSamson EteAsulia Henoka

March-April, 2016


Assess & Address effectiveness of controls and keys areas over the payroll processes.Consider ways in addressing the issues including the prevention of future occurrences

2nd quarter DJAG’s Asulia Henoka April-June, Sitting Audit Deliberate on all audit 115 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Internal Audit Committee meeting

Lisah Solomon 2016 Allowance for the Independent members

Committee Secretariat – Dept. Of Finance

issues pertaining to DJAG

Advance Acquittals- Late acquittal of advances(FMB)

Steven WiringaJavis HolloweAsulia Henoka

May, 2016 Tuition free audit Audit Committee & Secretary for Justice

Address the adequacy & effectiveness of controls and key risk areas over the cash advance payments

Management and expenditure of funds

- (Recurrent & Development) (FMB)


June-July, 2016 Tuition free audit Audit Committee & Secretary for Justice

Assess the adequacy & effectiveness of the Controls, address the risks areas over the validity and process of transferring funds from one vote to another.Formulate and recommend appropriate course of action

3rd quarter DJAG’s Internal Audit Committee meeting

Asulia HenokaLisah Solomon

Jul- September, 2016

Sitting Allowance for the Independent members

Audit Committee Secretariat – Dept. Of Finance

Deliberate on all audit issues pertaining to DJAG

Bank reconciliations of accounts


August, 2016 Tuition free audit Audit Committee & Secretary for Justice

Assess the adequacy & effectiveness of the Controls, address the risks areas over the validity and process of transferring funds from one vote to another.Formulate and recommend appropriate course of actionIncluding prevention of future occurrences

Annual Plan – Plans not complement the expected activities from the PFDs(PPM)


September - October, 2016


Assess actual plans against expected outcomes ( Plans Vs Budgets)Form and recommend appropriate course of action

4th quarter DJAG’s Asulia Henoka Oct- Sitting Audit Deliberate on all audit 116 |D e l i v e r i n g E x c e l l e n t L e g a l a n d J u s t i c e S e r v i c e s


Internal Audit Committee meeting

Lisah Solomon December, 2016

Allowance for the Independent members

Committee Secretariat – Dept. Of Finance

issues pertaining to DJAG

Assets Review (A & F/Properties MGT)


Nov – December,2016.


Assess and address effectiveness in providing reports in a timely manner and the risk areas involved.From and recommend appropriate course of action to Secretary and the Audit Committee

Gain and understanding of departments assets and their respective detailsAssess and address the usefulness of state assetsForm and recommend course of appropriate action to Management



LAW & JUSTICE SECTOR SECRETARIAT



Information to be inserted later once collected.


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2016 annual plan - final

Documents