2017 annual meeting agenda valley view estates, poa v… · 2017 annual meeting agenda valley view...

P a g e 1 | 5 Tuesday, January 24, 2017

Date: Tuesday, January 24, 2017, 6:00 PM Location: Farmington Sr. Center, Farmington, AR

2017 Annual Meeting Agenda Valley View Estates, POA

REMINDER: Stay informed by visiting our website at http://valleyviewestatespoa.com and the Valley View POA Facebook Group!

1. Call to Order

a. The meeting was called to order at 6:06 PM by William Stephenson. b. Declaration of Quorum. A quorum was declared.

2. Introductions

a. Board Members: i. President: William Stephenson

ii. Vice President: Vacant iii. Treasurer: Vacant iv. Secretary: Andrea Foren Rennie v. Board Member: Irvine Williams

vi. Board Member: Rebecca Doering vii. POA Billing Services Representatives: Philip Miley and Sandra Miley

b. Communities Unlimited: Jerry Kopke c. Engineering Services, Inc.: Jeff Dehnhardt (also a Valley View POA member)

3. Discussion of Recurring Items: The members, upon motion duly made, seconded, voted unanimously

to accept the minutes as transcribed from the previous annual meeting. a. Minutes from the January 2016 Regular Annual Meeting b. Minutes from the September 2016 Special Meeting (Agenda with Treasurer’s Report)

4. Sewer Update: from Jerry Kopke and Jeff Dehnhardt

a. Former board members of the Washington County Sewer Improvement District No. 5 (Sewer District) resigned.

b. The Sewer District now has 3 new board members/commissioners c. Valley View POA members now pay Washington Water Authority (WWA) monthly fee, which is

then provided by WWA to the Washington County Sewer Improvement District No. 5 for sewer service.

d. Currently transporting effluent to Prairie Grove with trucks e. Working on getting system upgraded to be able to obtain a permit with ADEQ f. The Sewer District will decide what final course of action is the most feasible and in the best

interest of the entire sewer district. g. An update was provided by the Odon Law Firm pertaining to legal actions.

http://valleyviewestatespoa.com/


5. Treasurer’s Report: Current information as of 12/31/16

6. New Business Discussion

a. The following items were discussed before new business began: i. Concrete wash out area of concern

ii. Farmington Police requested to patrol Club House Pkwy around time after school dismisses.

iii. Welcoming Committee was formed with members including Tammi Kishner and Jeri Ann Olson. The board will meet with the Welcoming Committee and construct a plan on how to welcome new residents into the neighborhood.

iv. Having a group rate for lawn treatment and mowing is desired. The board will look into this.

b. On September 28, 2016, the Valley View POA Board cancelled the contract with Red Door / Bridges Realty.

c. Covenant violation complaints need to me reported by submitting the information in one of the following three methods below. See form included in this packet.

i. Place the completed form in the soon to be installed drop off box at the corner of HWY 170 and Club House Pkwy.

ii. Mail the form to the Valley View PO Box iii. Email the information

d. On November 04, 2016, the board advertised in the NWA Times for billing services. A total of 8 firms/individuals were directly contacted. The deadline for response from interested parties was November 18, 2016. The board received a total of 4 responses. The board voted in favor of awarding the work to Philip and Sandra Miley, which are Valley View POA members. Mr. Miley is a retired CPA. Philip and Sandra Miley have the experience and knowledge to assist with billing services.

e. Website upgrade: POA Board is in the process of obtaining quotes for a new website, which will i. Be designed with a focus on promoting our neighborhood and attracting potential

buyers ii. Include items on the current website and more

iii. Formatted to be mobile device friendly iv. Include a member violation reporting section where POA members can self-report

violations in the neighborhood f. Yard Sale date for spring 2017: Date was set for Saturday, May 06, 2017 (first Saturday in

May). Members must obtain permits from the City in which they reside. Watch the Facebook page or website for updates. Yard sale date will be posted on Facebook, advertised in the NWA Times, and signs will be put up throughout the neighborhood the week of the yard sale.

g. The board intends to purchase new yard sale signs for 2017. h. 2017 Annual Picnic/Social will likely be held the first weekend of June. The finalized date will be

set and sent to all members. i. Improvements and projects completed through 2016


i. Common areas were maintained (medians along Club House Pkwy and entrances at HWY 170 and HWY 62).

ii. The POA Board organized the annual summer picnic and held a sewer update. This was held at the Farmington Senior Center on 06/04/16.

iii. Landscaping was upgraded/cleaned up at HWY62 and Richardson Rd. This entrance sign and planter bed is owned by Rausch Coleman; however, it was improved by the Valley View POA for an improved appearance of the neighborhood as whole. Improvements also included a couple of new reasonably priced solar lights.

iv. Clean up was completed around the pavilion area at the HWY 170 entrance. v. New doors were painted and installed in the guard shack.

vi. New street sign at HWY 170 and Club House Parkway was repaired/installed. The former one was severely weathered and fell over.

vii. The existing Valley View POA logo was cleaned up and re-worked. It will be used on all official Valley View POA correspondence.

j. Capital Improvement Feedback for 2017 i. In process: Working on finalizing a quote to have house address numbers painted on the

curb for all members. This cost should be under $5,000. ii. Replace damaged lighting in medians on Club House Parkway

iii. Irrigation system is likely to need improvements/repairs and will be repaired as needed iv. Other suggestions for the board to consider

1. Better lighting at center sections and intersections within the neighborhood 2. Stop sign at E Creek Lane and Club House

7. Summary of Neighborhood complaints and volunteers:

a. Mr. Irvine Williams gave a summary to the membership about what it means to be a good neighbor and things neighbors can do to help each other. Members were reminded to be respectful of each other.

b. Mr. Irvine Williams provided and explained the new Violations form and gave a summary of common violations.

c. It was brought to attention of that the new violation form is included with the packet distributed at the meeting.

d. Mr. Irvine Williams encouraged the members to volunteer and get involved in the community.

8. Board Member Elections (& Nominations from the floor) a. Andrea Rennie provided a summary of how the election process works. b. All board members terms are up. New elections were held for 7 members after discussion. The

POA Board meets approximately 1 time per month, date and time can be standardized once elections are held. The current board suggests the following to ensure experience remains on the board at any given year:

i. Position 1, two year term: Gary Tuller (volunteered at the meeting) ii. Position 2, two year term: Linda Hagers (volunteered at the meeting)


iii. Position 3, two year term: Mike Petrie (absent from the meeting but nominated by Howard Robinson)

iv. Position 4, one year term: Rebecca Doering (volunteered at the meeting) v. Position 5, one year term: William Stephenson (volunteered at the meeting)

vi. Position 6, one year term: Andrea Rennie (volunteered at the meeting) vii. Position 7, one year term: Irvine Williams (volunteered at the meeting)

c. Given that there were 7 volunteers and 7 board member positions, the membership voted to elect the new board members by acclamation. Existing board members will be appointed for single year positions and new members will be appointed for a two year term.

d. By standard parliamentary procedures, the elected board members will vote for President, Vice President, Secretary and Treasurer after the meeting.

9. Adjournment

a. The meeting was adjourned at approximately 7:35 PM


VALLEY VIEW ESTATES, POA BOARD OF DIRECTOR’S SPECIAL MEETING

Tuesday, January 24, 2017 Immediately following the 2017 Annual Meeting

1. Call to Order: Meeting was called to order at 7:53 PM after the adjournment of the 2017 annual meeting.

2. Election of Officers: Officers were elected as indicated below. Each position was voted on after a motion and second, by the individual indicated. Each motion for office was voted on unanimously by all board members present. a. President: William Stephenson

i. Motioned by: Irvine Williams ii. Seconded by: Rebecca Doering

b. Vice President: Irvine Williams

i. Motioned by: Rebecca Doering ii. Seconded by: William Stephenson

c. Treasurer: Linda Hagers

i. Motioned by: William Stephenson ii. Seconded by: Gary Tuller

d. Secretary: Andrea Foren Rennie

i. Motioned by: William Stephenson ii. Seconded by: Linda Hagers

3. New Business:

a. Secretary Andrea Rennie will draft up minutes from the annual meeting and distribute to all board members for review, comment, and input.

b. Next board meeting was set for February 02, 2017 at 6:30 PM at the home of Irvine and Mary Williams.

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Tuesday, January 24, 2017

Date: Tuesday, January 24, 2017, 6:00 PM

Location: Farmington Sr. Center, Farmington, AR

2017 Annual Meeting Agenda Valley View Estates, POA

REMINDER: Stay informed by visiting our website at http://valleyviewestatespoa.com

and the Valley View POA Facebook Group!

1. Call to Order

a. Declaration of Quorum

2. Introductions

a. Board Members:

i. President: William Stephenson

ii. Vice President: Vacant

iii. Treasurer: Vacant

iv. Secretary: Andrea Foren Rennie

v. Board Member: Irvine Williams

vi. Board Member: Rebecca Doering

b. Communities Unlimited: Jerry Kopke

c. Engineering Services, Inc.: Jeff Dehnhardt (also a Valley View POA member)

3. Discussion of Recurring Items: Approval of Minutes. Action needs to be taken to approve the

following minutes (copies available for review). These are also posted on the website.

a. Minutes from the January 2016 Regular Annual Meeting

b. Minutes from the September 2016 Special Meeting (Agenda with Treasurer’s Report)

4. Sewer Update: from Jerry Kopke and Jeff Dehnhardt

a. Former board members of the Washington County Sewer Improvement District No. 5 (Sewer

District) resigned.

b. The Sewer District now has 3 new board members/commissioners

c. Valley View POA members now pay Washington Water Authority (WWA) monthly fee, which is

then provided by WWA to the Washington County Sewer Improvement District No. 5 for sewer

service.

d. Currently transporting effluent to Prairie Grove with trucks

e. Working on getting system upgraded to be able to obtain a permit with ADEQ

f. The Sewer District will decide what final course of action is the most feasible and in the best

interest of the entire sewer district.

5. Treasurer’s Report: Current information as of 12/31/16

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6. New Business Discussion

a. On September 28, 2016, the Valley View POA Board cancelled the contract with Red Door /

Bridges Realty.

b. Covenant violation complaints need to me reported by submitting the information in one of the

following three methods below. See form included in this packet.

i. Place the completed form in the soon to be installed drop off box at the corner of HWY

170 and Club House Pkwy.

ii. Mail the form to the Valley View PO Box

iii. Email the information

c. On November 04, 2016, the board advertised in the NWA Times for billing services. A total of 8

firms/individuals were directly contacted. The deadline for response from interested parties

was November 18, 2016. The board received a total of 4 responses. The board voted in favor

of awarding the work to Philip and Sandra Miley, which are Valley View POA members. Mr.

Miley is a retired CPA. Philip and Sandra Miley have the experience and knowledge to assist

with billing services.

d. Website upgrade: POA Board is in the process of obtaining quotes for a new website, which will

i. Be designed with a focus on promoting our neighborhood and attracting potential

buyers

ii. Include items on the current website and more

iii. Formatted to be mobile device friendly

iv. Include a member violation reporting section where POA members can self‐report

violations in the neighborhood

e. Yard Sale date for spring 2017: Date to consider is Saturday, May 06, 2017 (first Saturday in

May). Members must obtain permits from the City in which they reside. Watch the Facebook

page or website for updates. Yard sale date will be posted on Facebook, advertised in the NWA

Times, and signs will be put up throughout the neighborhood the week of the yard sale.

f. The board intends to purchase new yard sale signs for 2017.

g. 2017 Annual Picnic/Social will likely be held the first weekend of June. The finalized date will be

set and sent to all members.

h. Improvements and projects completed through 2016

i. Common areas were maintained (medians along Club House Pkwy and entrances at

HWY 170 and HWY 62).

ii. The POA Board organized the annual summer picnic and held a sewer update. This was

held at the Farmington Senior Center on 06/04/16.

iii. Landscaping was upgraded/cleaned up at HWY62 and Richardson Rd. This entrance sign

and planter bed is owned by Rausch Coleman; however, it was improved by the Valley

View POA for an improved appearance of the neighborhood as whole. Improvements

also included a couple of new reasonably priced solar lights.

iv. Clean up was completed around the pavilion area at the HWY 170 entrance.

v. New doors were painted and installed in the guard shack.

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vi. New street sign at HWY 170 and Club House Parkway was repaired/installed. The

former one was severely weathered and fell over.

vii. The existing Valley View POA logo was cleaned up and re‐worked. It will be used on all

official Valley View POA correspondence.

i. Capital Improvement Feedback for 2017

i. In process: Working on finalizing a quote to have house address numbers painted on the

curb for all members. This cost should be under $5,000.

ii. Replace damaged lighting in medians on Club House Parkway

iii. Irrigation system is likely to need improvements/repairs and will be repaired as needed

iv. Other suggestions for the board to consider

7. Board Member Elections (& Nominations from the floor)

a. All board members terms are up. New elections need to be for at least 5 members. The POA

Board meets approximately 1 time per month, date and time can be standardized once

elections are held. The current board suggests the following to ensure experience remains on

the board at any given year:

i. Position 1, two year term

ii. Position 2, two year term

iii. Position 3, two year term

iv. Position 4, one year term

v. Position 5, one year term

vi. Position 6, one year term

vii. Position 7, one year term

b. Each position needs to be voted on unless only 5 members are interested. If only 5 members

are interested, the membership may vote by acclamation and elect 5 members by one single

vote.

c. By standard parliamentary procedures, the elected board members will vote for President, Vice

President, Secretary and Treasurer.

8. Adjournment

2016 2015

Beginning Cash Balance January 1 $ 51,013.07 $ 37,034.90 Arvest Bank

Revenue-Cash Receipts

4100 Membership Dues 58,494.31 48,730.89

4200 Other Income 6.10

Total Revenue $ 58,500.41 $ 48,730.89

Expenditures

5100 Advertising 256.60 497.53

5105 Website Maintenance 360.00 400.00

5110 Bank Charges 55.43 35.32

5115 Bankcard fees 65.00 0.00

5120 Insurance 764.00 837.00

5130 Quickbooks 222.60 109.37

5140 Legal & Professional Sewer Suit 20,985.15 0.00

5145 Legal Fees-Other 3,390.90 281.20

5147 Management Firm 3,516.25 6,109.98

5150 Office Supplies and Expenses 1,004.93 633.46

5155 Annual Meeting and Picnic 1,339.77 1,063.31

5160 Lawn Maintenance 11,504.69 18,393.49

5165 Repair & Maintenance 1,698.81 0.00

5170 PO Box Fee and postage 1,308.00 900.19

5180 Utilities-Water 4,709.73 5,329.87

5185 Utilities-electric 798.93 in above account

5191 Other General and Admin Expenses 50.00 162.00

Total Expenditures $ 52,030.79 $ 34,752.72

Net Operating Revenue $ 6,469.62 $ 13,978.17

Red Door Mgmt Escrow Refund $ 5,000.00

Ending Cash Balance December 31 $ 62,482.69 $ 51,013.07 Arvest Bank

Monday, Jan 02, 2017 09:43:24 AM GMT-8 - Cash Basis

January - December 2016 & 2015

Valley View Estates Property Owners' Association

Treasurer Report

Common Restrictive Covenant Violations Last updated 01/09/2017

The covenants and bylaws of the Valley View POA are in place to preserve property values in our

neighborhood. For a complete listing of covenants, visit the Valley View POA website at

www.valleyviewestatespoa.com.

The purpose of this listing is to inform residents of common complaints the POA Board has received during the

past year and to help bring awareness to POA members about our covenants. Please be advised the listing is

not inclusive of all restrictions in the neighborhood.

1. Parking on streets. Residents should park vehicles in their driveways or garage and not on the street.

This is especially dangerous during nighttime hours. The POA Board gives temporary exceptions for

holidays, group meetings, etc. (Article VIII, sections 3 & 5)

2. Parking on grass and sidewalks. At no time should vehicles be parked on residence lawns or

sidewalks. The POA Board may grant exceptions for police and emergency vehicles. (Article VIII,

sections 3 & 5)

3. Parking of Trailers and RV’s. Any type of trailer (travel, utility, etc.) and RV’s may not be permanently

stored at your residence. Additionally, they must be parked on your driveway and not on your lawn.

You may keep trailers and RV’s at your residence for a maximum of 2 weeks within a six month period.

(Article VIII, section 5)

4. Maintenance of yard. All developed lots within the subdivision must maintain their yards in a clean

and sanitary condition. Developed lots must keep their grass at no more than six inches. Yards must be

trimmed and edged to conform to subdivision standards. (Article XIII, section 5 and Exhibit C‐ Property

Maintenance)

5. Noise and animal control. All pets must be restricted to owner’s residence unless leashed. While

walking dogs or pets, they must be kept on a leash. Animal waste and droppings should be bagged and

not left in neighborhood yards. Constant loud barking dogs or other types of loud noise should be

controlled to stop possible annoyance or nuisance to neighbors. (Article IX & X)

6. SHEDS. Prior to building or buying any type of shed or outside storage, the plans MUST be approved by

the Architectural Review Committee (ARC). This approval should be in writing and permanently kept by

the property owner to prove compliance. Property owners should become familiar with POA rules and

covenants as documented in POA covenants and bylaws. ( Article VIII, Section 3 and various other

pages in covenants and bylaws)

COVENANT COMPLIANCE REPORTING FORM Valley View Estates Property Owners Association

PO Box 517 Farmington, AR 72730

This form must be used to report possible POA covenant violations to the Board for any necessary corrective action.

Please complete each section of this form completely. Any missing information will not be addressed by the POA Board.

Your response is confidential and will only be seen by POA Board members. Your comments will not be shared with

anyone outside the POA Board.

This form can be provided to the Board in one of the following three ways:

Email the form or information to [email protected]

Mail the completed form to the Valley View POA Post Office Box (see address above)

Complete the form and place it in the drop box placed at the Valley View guard shack at the corner of HWY 170 and Club House Pkwy. The drop box should be installed by the end of February 2017.

Please describe the possible covenant violation: _______________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Please provide the property address (need specific street address, not just name of street) of the possible covenant

violation and how long it has been occurring: __________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Please provide your name, address, phone number and email address so we can respond back to you about any

corrective action taken: ____________________________________________________________________________

________________________________________________________________________________________________

________________________________________________________________________________________________

The POA Board may give exceptions depending to the POA members during holidays, illness, church or other meetings, or violations

of a very short duration. Please use reasonable judgement when reporting possible covenant violations. Besides correcting flagrant

covenant violations, the Board also wishes to maintain goodwill among residents. (Form Revision 01/24/2017).

aforen

Typewritten Text

Valley View Estates POA 2016 Meeting Minutes

P a g e 1 | 3


Annual Meeting – 2016

Date: Tuesday, January 26, 2016, 6:45 PM


340 W. Main St., Farmington, AR 72730

Valley View Estates, POA ANNUAL MEETING MINUTES Tuesday, January 26, 2016

1. Call to Order: The meeting was called to order at approximately 6:52 PM, local time

2. Declaration of Quorum was acknowledged

3. Introductions

a. Board Members:


ii. Vice President: Denis Dean

iii. Treasurer: Michael Gaudern

iv. Secretary: Andrea Rennie

v. Board Member: Irvine Williams

vi. Board Member: Dylan Philips (ARC Committee)

vii. Board Member: Diamond Gaudern

b. Red Door Property Management – David Fleming

4. Approval of Minutes from 2015 Annual Meeting: Motion was made by Denis Dean, Seconded

by Harold Pike. Motion passed.

5. Approval of Minutes from 2015 Special Meeting: Motion was made by Ellen Sigmiller,

Seconded by Mark Puls. Motion passed.

6. Treasurer’s Report by Michael Gaudern:

a. Increase in dues from foreclosures

b. Irrigation system was repaired

c. Uncollected dues as of meeting totaled approximately $49,191.26

d. Board not in favor of force closing on homes.

e. POA attorney advised against publishing everyone’s past dues.

f. Valley View has approximately 419 lot, approximately 387 owned by property owners.

g. Treasurer’s Report was approved via motion from Mark Puls and Second by Ellen

Sigmiller.

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7. New Business

a. Members were reminded to stay informed by visiting the VVPOA website

http://valleyviewestatespoa.com and the new VVPOA Facebook Group.

b. Rose Court Discussion: Rose Court is not included as part of Valley View POA. This was

realized by the current board. After research and much discussion an attorney was

consulted and confirmation was given that the last revision of covenants in around 2008

excluded Rose Court.

i. The Valley View POA Board sent notice, which was drafted by an attorney, telling

property owners effective 12/31/2015 Valley View POA will no longer collect

dues from Rose Court property owners.

c. Sewer System is legally owned by Washington County Property Owners Improvement

District No. 5 (WCPO District No. 5) and is currently managed by Joe Stewart, his wife

and his father-in-law.

i. Rose Court no longer being part of VVPOA does not have anything to do with the

sewer district.

d. Building a park is in research and Board will evaluate land options. Board hopes a

member will come forward and donate a lot of land for the park.

e. Club House Parkway bollard lights are damaged. Board will research options.

f. Sprinkler system in medians has been winterized.

g. Members voiced concerns about property owners blowing grass clippings in the street.

Board does not believe this is addressed in covenants. Leaves are not addressed in

covenants either.

h. Red Door took questions regarding their scope of work: Do drive through one time per

week, will not immediately issue fines and will try first to open up lines of

communication to resolve problems. Red Door needs members contact information.

VVPOA does not want neighbors fining neighbors for violations, hence Red Door being

retained.

i. A member voiced concerns that fencing her yard to match covenants was too expensive

(around the 7th hole, approx. $10,000). Member wants board to consider wood fencing

on properties backed up to the golf course. While the board realizes it is a costly

expense, the board cannot make the exception as the covenants are in place for the

benefit of the entire community.

j. Members voiced concerns regarding the following:

i. Tall grass on Hook Lane. (Note: This is likely golf course property.)

ii. Materials being put into homes by RC, not cleaning up properties as they’re being

built.


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iii. Smell of the sewer system. Members were urged to contact ADEQ or call a local

plumber to confirm it is not an issue with the house.

iv. Members expressed that more lights are needed in the neighborhood

v. Board will research lighting options at intersections where it can be put in the

medians (such as Riviera and Club House and Richardson and Club House as well

as 170 and Club House).

1. Solar lights were researched and are too expensive.

vi. Members thanked the board for serving.

vii. Frisco (pavement) is still damaged, was repaired by the City of Farmington and

still needs additional work.

viii. Member mentioned two homes on Hole 1 and some others that have incorrect

fence.

ix. Members wanting to submit a complaint regarding a barking dog should contact

Red Door.

k. Yard Sale date for spring 2016 will be decided and sent to all members soon. Members

must obtain permits from the City in which they reside. Watch the Facebook page or

website for updates. Post cards will also be mailed with the date.

l. VVPOA took trays of food to the Farmington and PG Fire and Police Departments around

the Holidays for appreciation for their service.

m. Annual Picnic date will be placed on the VVPOA website.

n. Storage buildings must architecturally match the house. They have been popping up all

over the neighborhood.

o. Mention was made to have a microphone at the next meeting.

p. A motion was made by Mark Puls and Seconded by Denis Dean to end new business

discussion and move on to voting on new covenants.

8. VOTING ON NEW COVENANTS: All covenants voted on passed. See attached sheet for

detailed information pertaining to the language presented.

a. Covenant #1: Off street parking, passed 217-9

b. Covenant #2: Political Signs as allowed by the AR Election Commission, passed 217-10

c. Covenant #3: Appearance of Lot, passed 218-9

d. Covenant #4: Basketball goals, passed 211-17

e. Covenant #5: Fence modification height extended to 72”, passed 218-9

9. Adjournment: A motion was made by Mark Puls and Seconded by Ellen Sigmiller to adjourn the

meeting. Motion passed. Meeting was adjourned at approximately 8:45 PM.

Valley View Estates Property Owners' Associationfreasurer Report

January - December 2015

TOTALBeginning Balance as of 0l-01-15

Revenue

Membership Dues

Total Revenue

Expenditures

AdvertisingBad Debts

Bank Charges

POA Refunds

lnsurance

Management Firm

QuickbooksWebsite MaÍntenance

Legal Fees

Legal Fees-Lien Releases

POA Gook OuUMeeting Refreshments/Comm unity GiveBack

Off ice Expenses (Printer lnk,Paper, Envelopes,Folders)

Postage (Stamps & PO Box Lease)

RenUlease - Building/Equipment

Lawn Maintenance

Lawn Pest Control

Newsletters/Postcards/Yard Sale Signs & Bannerc

Tools (Round Up, Yard Sale T-Posts, lrrigation Parts)

Utilities

Total Expenditures

Ending Balance as of l2-31-15

$37,034.90

48,730.89

$ 48,730.89

$ 5r,013.07

497.53

158.00

35.32

4.00

837.00

6,109.98

109.37

400.00

z',t.20

260.00

1,063.31

372.87

430.00

260.59

16,152.0'.1

2J26.67470.'t9

74.81

5,329.87

$ 34,752.72

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Saturday, June 04, 2016

Date: Saturday, June 04, 2016, 5:00 PM


MEETING AGENDA Valley View Estates, POA 2016 Special Meeting

REMINDER: Stay informed by visiting our website at http://valleyviewestatespoa.com and the

Valley View POA Facebook Group! 1. Call to Order

a. Intent of this meeting: It is the intent of the Valley View POA to bring you a mid-year update

on POA business as well as an update of what is known on the sewer system. Our purpose for

today is to entirely focus on the path going forward. The intent of this meeting is not to talk

about matters or individuals which are in the past.

b. Be sure to get a ticket for door prizes.

c. Thank you to the volunteers which helped cook and prepare the meal for today’s picnic. Valley

View POA greatly appreciates your assistance!

2. Introductions

a. Board Members:


ii. Treasurer: Philip Miley

iii. Secretary: Andrea Rennie

iv. Board Member: Irvine Williams

v. Board Member: Rebecca Doering

b. Red Door Property Management – David Fleming

c. Communities Unlimited – Jerry Kopke

3. Sewer System Update: Update by Jerry Kopke. Please be respectful of Mr. Kopke’s time and hold

questions until the end.

4. POA Updates

a. Date for fall yard sale will be finalized soon. Keep an eye on the Facebook page and the Valley

View POA website for the date. The date will be finalized earlier for fall than it was for spring.

b. Capital improvements are being evaluated: Replacement of the bollard lights along Club House

Parkway are being evaluated. The board is continuing to conduct playground research. If you

have ideas on capital improvements please email them to a board member.

c. Mowing was bid out for 2016. The lowest bid was from Smiley’s Service, LLC. They have

already cleaned up around the pavilion, installed new mulch, trimmed shrubs and trees.

d. The HWY sign at 170 and Club House will be repaired very soon (if not already taken care of by

now).

5. Treasurer’s Report: Report by Philip Miley (see back of this page)

6. Door prize drawings (must be present to win)

7. Adjournment


Total

Revenue

4100 Membership Dues 50,622.16

4200 Other Income 6.10

Unapplied Cash Payment Revenue 150.00

Total Revenue $ 50,778.26

Gross Profit $ 50,778.26

Expenditures

5105 Website Maintenance 105.00

5115 Bankcard fees 65.00

5130 Quickbooks 56.95

5140 Legal & Professional Sewer Suit 8,939.00

5145 Legal Fees-Other 1,595.90

5147 Management Firm 900.00

5150 Office Supplies and Expenses 832.98

5155 Annual Meeting and Picnic 206.18

5160 Lawn Maintenance 1,583.73

5165 Repair & Maintenance 1,022.47

5170 PO Box Fee and postage 952.00

5185 Utilities-electric 336.06

5191 Other General and Admin Expenses 50.00

Total Expenditures $ 16,645.27

Net Operating Revenue $ 34,132.99

Net Revenue $ 34,132.99

Arvest Bank 1/1/2016 51,013.07

Arvest Bank 5/31/2016 $ 85,146.06

Wednesday, Jun 01, 2016 08:30:23 PM GMT-7 - Cash Basis

Valley View Estates Property Owners' Association

Income StatementJanuary - May, 2016

2017 annual meeting agenda valley view estates, poa v… · 2017 annual meeting agenda valley view...

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