Towne View Estates H.O.A.

Annual Meeting

March 28, 2009

Our Agenda

Opening Comments from the HOA Board President Board of Directors / New Elections 2008 Financial Review 2008 Summary Reports From Our Committees

– Landscape– Architectural Control– Social / Planning

‘Yard of the Month’ Program HOA Open Business Item General Issues / Open Discussion

Welcome Neighbors…

Opening comments from our Towne View Estates HOA President.

Tom Schneider

Current Board of Directors President: Tom Schneider (term expired 3/08) Vice President: Julie Gatherum (term expires 3/09) Treasurer – Carol Forest (term expires 3/10) Secretary - Ron Koger (term expired 3/08)

Positions Requiring Election President (Maureen Feigel elected as new President) Secretary (no volunteers – Ron Koger continues in position) Vice President (Cyndy Graham elected as new Vice-President)

Board of Directors / Elections 2009

Financial Review – Towne View Estates

Itemized Financial Statement 2008Revenue:Beginning Bank Balance (as of 01-01-2008) 64,205.03Dues Collected in 2008 46,713.75Interest Income (on CD Account @4.77%) 1,303.94

Gross Revenue 2008: $112,222.72

Expenses:Recurring:

Water & Sewer (12,783.04)TXU Energy (632.31)Landscape (17,861.25)Insurance (3,246.96)Misc Expenses (880.25)Bank Fees (94.85)

($35,498.66)Non Recurring:

Landscape - Plantings (Approved) (44,210.72)Landscape - Irrigation 0.00Brick Screen Wall Repairs (9,856.00)HOA Street Lighting Repairs (1,496.36)Curbside House Markings (2nd Pay) (710.00)

Total Expenses 2008: ($56,273.08)

Net Revenue - Ending Balance 2008: $20,450.98

Financial Statement Comparisons (Pg 1)

Account Breakdown 2007 2008 2009REVENUES:

Beginning Bank Balance: $56,238.18 $64,205.03 $20,450.98

HOA Dues Collected: $46,604.99 $46,713.75 $47,520.00

Interest on CD Account: $998.84 $1,303.94 $650.00

GROSS REVENUES: $103,842.01 $112,222.72 $68,620.98

EXPENSES:

Flower Mound - Water/Sewer: R ($4,340.36) ($12,783.04) ($10,000.00)

TXU Energy - Electrical: R ($526.52) ($632.31) ($650.00)

Landscape Weekly Maintenance: R ($16,887.00) ($17,861.25) ($18,200.00)

HOA Insurance R ($3,246.96) ($3,246.96) ($3,250.00)

Misc. Expenses (Supplies, Functions, etc) R* ($1,555.74) ($880.25) ($1,200.00

Taxes R ($0.00) ($0.00) ($270) + ($361)**

Bank Fees Paid R ($170.00) ($94.85) ($200.00)

TOTAL RECURRING EXPENSES: ($22,726.58) ($35,498.66) ($34,131.00)

Financial Statement Comparisons (Pg 2)

Account Breakdown 2007 2008 2009REVENUES:

GROSS REVENUES: $103,842.01 $112,222.72 $68,620.98

EXPENSES:

TOTAL RECURRING EXPENSES: ($22,726.58) ($35,498.66) ($34,131.00)

OTHER EXPENSES:

Landscaping – Other (Plantings, Repairs, etc) ($5,975.40) ($44,210.72) ($2,500.00)

Landscaping – Irrigation Repairs ($6,225.00) ($0.00) ($3,000.00)

Brick Screen Wall – Repairs ($0.00) ($9,856.00) ($10,000.00)

Wrought Iron Fence – Repairs ($0.00) ($0.00) ($0.00)

HOA Street Lighting – Repairs ($0.00) ($1,496.36) ($500.00)

Other: Curbside House Number Painting ($710.00) ($710.00) ($0.00)

Other: Sidewalk / Concrete Repairs ($0.00) ($0.00) ($0.00)

TOTAL RECURRING EXPENSES: ($12,910.40) ($56,273.08) ($16,000.00)

NET REVENUES (ENDING BALANCE): $64,205.03 $20,450.98 $18,257.02***

2008 ended with 23 Homeowners with Delinquent Dues of $11,320.18

$1,507.68 Lien Filed on Property in 2007$1,490.00 Lien Filed on Property in 2007$1,307.50$1,165.00 Lien Filed on Property in 2007 (made ‘07 & ‘08 payments) $975.00 $645.00 $600.00 $495.00 …

Two other liens released after receipt of monies due $20 fee for each filing of lien Liens have no impact on homeowner until owner

decides to sell or re-finance property

2008 Summary - Delinquent Dues

Chairperson: Claudio Forest (New for 2009)

At last year’s annual meeting:– Announced plans to restore irrigation along FM3040

(cost was to be split with Town of Flower Mound)– Obtained approval for $30,000+ to be used for new bed

plantings and the new tree plantings along FM3040

Since last year’s meeting:– Restored irrigation along FM3040– Installed new Lake Forest/Towne View median beds– Completed the new tree plantings along FM3040– Started making repairs to the brick screen wall along FM3040

Landscape Committee

Items this year to be addressed:

– Plant guarantee requires Valley Crest maintenance to be visited and determine any plants to be replaced under the agreement.

– Revisit the planting layout and irrigation along FM3040 to determine if everything as installed is appropriate and works properly (ie: Irrigation)

– Further examine the brick screen walls along FM3040 and Lake Forest to address any further deterioration of the mortar or movement that has caused stress cracks and make recommendations for future repairs and expenditures.

– At the end of the maintenance season, we will bid out the 2010+ maintenance contract to 4 or 5 firms and make recommendations to the board as to any cost savings or modifications needed.

Landscape Committee

Chairperson: Claudio Forest

Architectural Review Applications– 6 formal applications received and approved in FY2008

1 of the applications was for a pool, which we do not approve or disapprove. More work in completed in 2008 in our neighborhood than those (6) applications!

Goal in /09: To Increase Neighborhood Involvement– Reacquaint everyone with the bi-laws & neighborhood covenants that

they signed upon closing on their properties… Members of our HOA need to have their projects reviewed and approved for the benefit

of all our residents. Make sure that additions, sheds, fences, etc. meet or exceed our community standards as

well as the City of Flower Mound’s basic requirements. Need for follow-up with neighbors that do not apply for approvals or ignore the ACC

recommendations.– Stern letters or site visits from members of the Board?– Turn the offending Members over to the City if no permits were issued?– Semi-annual reminders in dues letter, regarding landscape maintenance issues and storage of

trailers, boats or other large items visible from the street?

Architectural Control Committee

Architectural Control Committee

TVE Community Rules Enforcement Options?– Door Hangers / Reminders ?– Special mailings or continual notices in the newsletters or website?– How much and what should be enforceable ? A Constant Question…

– What are the limits of our board’s oversight?

Architectural Control Committee Web Page– Issues we are often approached over:

– Trailers, boats or materials stored in neighbors driveways for weeks or sometime months at a time.

– Yard / landscape maintenance issues (such as weeds, overgrown beds, missing trees, etc).

– Neighbors fence conditions as well as painting or color issues of fences not to community standards.

Social Planning Committee

Possible 2009 Event ideas?

• Neighborhood Garage / Yard Sale• Neighborhood Picnic / BBQ• Ice Cream Social• Charity Drive – Goodwill / CCA?• Halloween Event• Other?

We Need Smiling Volunteers to help and plan events…

Chairperson: Tiffany Lo / Denise Gumbert

Launched January 2007. Established to promote neighborhood appeal thru well-kept yards and thereby protecting our home investments.

March-Sept one monthly winner will receive a $25 Gift Certificate to Calloway’s Nursery, a sign placed in their yard, and a photo of their home displayed on the TVE YOM web page.

Monthly winner is selected by Cheryl Jordan, TVE own resident realtor, and YOM Coordinator. Winners need to be current on HOA dues, which is confirmed by President each month.

Benefits to all residents also include: – Monthly Gardening Tips & Coupon from Calloway’s Nursery– Complimentary CMA anytime upon request

For complete details, visit TVE website YOM web page

‘Yard of the Month’ Program

On Oct 13, 2008 the Association received a letter from Rajan Dwivedi (1816 Hill Ridge Drive) attached to payment of delinquent dues.

Summary“Somehow there is no “Plan of Action” published with clear priorities.”

“There are many areas that you can see in our communities “as it is” year after year that needs improvements like weeds, watering area, leakage, dead trees etc.”

“As a member, we do not see any benefits to keep contributing our precious money.”

“Failure to do so or any of the following:1) Clear Plan & Expenditure priorities ahead as minimum agenda/manifest2) Quarterly Meetings3) Street Captains having allocation of funds for local priorities for direct and crisp (?)

benefits4) No expenditure in garage sales5) New programs like outsourced lawn maintenance in the front.”

“We will collect votes thru petition and file a lawsuit against existing Association. There are more than dozens of neighbors who are with us at this time.”

Lawsuit Threat Against Association

Increase Member Participation in Association Activities Cheryl Jordan is requesting the HOA purchase a metal Yard-Of-Month

sign to replace wimpy corrugated sign Calloway’s provides(cost estimate $60 – Cheryl to provide frame)

Bluebonnet Park upgrades by City for Metro PCS antenna installation Relocate Entrance Sign at FM 2499 and Northshore Drive Church Traffic Concerns Flower Mound HOA Coalition – Bus trip to Capital to fight legislation Towne View Estates resident, Claudio Forest, is running for Town

Council, Place #3 Should we implement late fees on delinquent dues? Financial Software Investigation / Management Services May 9th, 2009 City Elections – Get out and Vote

General Issues / Open Discussion

Election Results– Maureen Feigel nominated for office of President and

unanimously approved.– Cyndy Graham nominated for office of Vice-President and

unanimously approved. Cheryl Jordan’s request for purchase of a metal Yard-Of-Month

sign was approved for up to $100. A motion was passed authorizing our Board

to initiate late fees.

Actions Taken During Meeting

Board to post a copy of Town of Flower Mound Code Enforcement pamphlet on TVEHOA website.

Board to question other homeowner associations if they publically identify homeowners with delinquent dues or keep this information confidential.

Board to initiate another round of filing liens against properties with delinquent dues.

Meeting Action Items

That’s it for now…

See you again at next year’s meeting in March 2010 !!!

Remember:– Keep your yard beautiful and healthy…– Maintain your home and keep it looking new…– Make sure your wood fence is strong and secure…– Mind your neighbors and help out when you can...– Get involved with the community – vote, volunteer & support…– Meet and greet everyone when out and about…– Thank you for making our neighborhood a great place to live…

THE END

Help Support your Neighbor…

Claudio Forest of 1904 Towne View Blvd. is running for Flower Mound Town Council, Place #3 in the May 9th, 2009 Elections.

Please show your support for one of our own residents of ‘Towne View Estates’ and get out the vote!!!

Political Advertising – Claudio Forest for Town Council * May 9th, 2009

Website: http://mysite.verizon.net/resr9aaq/

E-mail: forest_fmelection09@verizon.net(214) 957-2845 cell