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The Pacific States/British Columbia Oil Spill Task Force 2017 Annual Work Plan January 1, 2017

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Page 1: 2017 Annual Work Plan FINAL PDF - Oil Spill Task Forceoilspilltaskforce.org/.../2013/08/2017-Annual-Work-Plan-FINAL_PD… · Collect the 2016 oil spills data for AK, CA, HI, OR and

ThePacificStates/BritishColumbiaOilSpillTaskForce

2017AnnualWorkPlanJanuary1,2017

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ContactInformation:SarahBrace,ExecutiveCoordinator

2211ElliottAveSuite200SeattleWA98121206.409.3253

www.oilspilltaskforce.com

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STATEMENTOFAUTHORITY ThisdocumentrepresentsaconsensusofthePacificStates/BritishColumbiaOilSpillTaskForceMembersinsupportofactivitiesidentifiedfortheupcomingyear,JanuarythroughDecember2017.ThisannualworkplanispursuanttothePacificStates/BritishColumbiaOilSpillMemorandaofCooperationof1989and2001andthe2014-2019StrategicPlan,andisendorsedbythefollowingmembers:

12/21/2016__________________________ ____________________LarryHartig,Commissioner DateAlaskaDepartmentofEnvironmentalConservation 12/21/2016 __________________________ _____________________WesShoemaker,DeputyMinister DateBritishColumbiaMinistryofEnvironment 12/21/2016__________________________ _____________________ThomasM.CullenJr.,Administrator DateOfficeofSpillPreventionandResponseCaliforniaDepartmentofFishandWildlife

12/21/2016__________________________ _____________________KeithKawaoka,DeputyDirectorforEnvironmentalHealth DateHawaiiDepartmentofHealth

________________________ 12/21/2016BruceGilles, ______________________OregonDepartmentofEnvironmentalQuality Date 12/21/2016_______________________ _____________________DaleJensen,SpillsProgramManager DateWashingtonDepartmentofEcology

iii

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TableofContents

STATEMENTOFAUTHORITY............................................................................................................iii

INTRODUCTION...............................................................................................................................1

SPILLPREVENTIONOBJECTIVE.........................................................................................................2

SPILLPREPAREDNESSOBJECTIVE.....................................................................................................7

SPILLRESPONSEOBJECTIVE.............................................................................................................9

SPILLRECOVERYOBJECTIVE............................................................................................................11

COMMUNICATIONSOBJECTIVE......................................................................................................12

TASKFORCEMEMBERAGENCYPOINTSOFCONTACT.....................................................................16

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PacificStates/BritishColumbiaOilSpillTaskForce2017AnnualWorkPlan

1

INTRODUCTIONWelcometothe2017AnnualWorkPlanpresentedbythePacificStates/BritishColumbiaOilSpillTaskForce(TaskForce).Thisplancontainstheoilspillprevention,preparedness,response,restorationandcommunicationactivitiesthattheTaskForceintendstocarryoutfromJanuarythroughDecember2017.Thisplanincludesthekeytasks,specificactions,deliverablesandtargetdatesforaccomplishingthework.Inthecourseoftheyearwemayaddadditionaltasksandactions,asneeded.Thereforethisworkplanisnotastaticdocument,butratheraroadmapfortheyear’sworkaheadwithflexibilitytoaddressnewandemergingissuesastheyarise.The2017AnnualWorkPlanisexecutedbytheTaskForce’sCoordinatingCommitteeandproject-specificworkgroupsmadeupofmemberagencystaff,topicalexpertsandstakeholders.Projectcoordination,facilitation,andorganizationalsupportareprovidedbytheExecutiveCoordinatorandProjectSupport(SarahBraceandHilaryWilkinson,respectively).Thisyear,ourworkwillcontinuetoaddressspillpreventionandpreparednessplanningtoaddressthecrudemovementacrossthewesternstates.Wewillcontinuetotrackandreportthechangesinvolumesofcrudebeingtransportedbyrail(aswellaspipeline,tankvessel,andbarge)aspartofourefforttomonitorchangesintrendsintransportmodes.Wewillalsowatchforandcommentonfederalrulemakingandlegislation,concerningsafetyandtransportissuessurroundingcrudebyrail.Ourworkintransboundaryoilspillresponseplanningwillcontinueaswesummarizeandreportontheoutcomeofthe5-yearreviewoftheTaskForce’s2016TransboundaryProject.During2016,aTaskForce-ledworkgroupconvenedanddesignedasurveytoestablishthestatusofrecommendationspresentedintheoriginalreportreleasedin2011entitledTheStakeholderWorkgroupReviewofPlanningandResponseCapabilitiesforaMarineOilSpillontheU.S./CanadianTransboundaryAreasofthePacificCoastProjectReport.Theresultsfromthereviewwillbemadeavailableinthewinterof2016-2017,andfollow-upmayincludeaworkshoporforumtodiscussgapsandopportunitiesinpreparedness,asidentifiedinthereview.OurtransboundaryworkwillalsoincludetheTaskForce’sparticipationinastudybeingledbyClearSeas(ofBritishColumbia),toexplorethefactorsandrisksassociatedwithdriftgroundingsontheWestCoast.TheTaskForcewillberepresentedonseveralworkgroupstoaddresscausesoflossofvesselcontrol,gapsandlimitationsinprevention,andsolutionsforpreventingandeffectivelyrespondingtodriftvesselincidents.TheTaskForcewillalsotracktheUSCoastGuard’sdevelopmentofguidelinesforAlternativePlanningCriteria,aplanningoptionthatisparticularmeaningfultomemberjurisdictionswithconsiderableremoteandinaccessiblecoastlines(AKandHI).Thisisjustasampleofourworkahead.Readthroughourentireworkplantofindoutmoreaboutourprojectsandactivities.WereportonourworkplanactivitiesbyregularlypostingprojectprogressreportsandmeetingnotesontheTaskForcewebsite.WealsopresentupdatesatourAnnualMeetings,CleanPacificConferences,andotherforums.OurAnnualReportscaptureprojectmilestonesandaccomplishmentsonworkplantasks.ForadditionalinformationontheTaskForceandourprograms,pleasevisitourwebsite:www.oilspilltaskforce.org

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PacificStates/BritishColumbiaOilSpillTaskForce2013-14AnnualWorkPlan 2

TOPREVENTOILSPILLSFROMAVARIETYOFSOURCES,

INCLUDINGVESSELS,PIPELINES,FACILITIES,VEHICLESANDRAILROADS.

TASK1:TrackchangingtrendsinoilmovementontheWestCoast

TheTaskForceistrackingthechangesinhowoilisbeingmovedthroughouttheWestCoaststatesandBritishColumbia.Anumberofproposedprojectsintheregionwillchangethelandscapeforhowoilismovedinandoutoftheregion,includingpipelineexpansionprojectsandrailfacilityprojects.Theseprojectsmayhaveanimpacttotheregion,specificallysincethechangesbringconcernsregardingthetypeofoilsproduced,themethodsofshipment,responseandpreparednessgapsalongrailwaysandrailtransferterminals.TheTaskForcewillcontinuetogatherinformationonoiltransportviarail,pipeline,tankership,andbargethatwillhelpeachjurisdictionaddressthechanginglandscapetoensureprevention,preparedness,andresponsemeasuresareadequate.TheTaskForcewillalsoseekopportunitiestoprovidecommentsandinputintofuturestateandfederalrulemakingprocessesaimedatimprovingrailoilspillresponseplanning.2017ACTIONS

Action1.Collectandsummarizedataontypesandvolumesofcrudetransportedbyrail,pipelineandvesselin

2016.

Targetdate:February2017Deliverable:Updatedatabaseandgraphicsonstatusandtrendsofcrudemovementacrossjurisdictions.Includeininformationinthe2017AnnualReportandonTaskForcewebsite.

Action2.Maintainandupdatewebpages,crudetransportmapandotherTaskForceproductsaddressing

crudetransport.Continuetoshareexistingresourcestofederalstateandlocalpartnersandstakeholdersonrailoilspillpreventionandresponsetoolsandinformation.Includelinkstojurisdiction’srailpolicy(whereitexists)andpreparedness/responseplanningeffortsunderway.Targetdate:January-December2017Deliverable:UpdatecrudetransportinformationonTaskForcewebsitepageswithrelevantinformationfromeachjurisdiction.Maintaincurrentproductsandupdatedannually,asneeded.

Task1.Responsibilities:

CoordinatingCommitteeMembers:Workwithappropriatestateagenciestoprocure2016volumedataofcrudeoiltransportedviarail,pipeline,bargeandtankership.Provideupdatestotrackingandreportingtoolsasneeded.Providereports,studies,policyinitiatives,andotherdocumentsandmaterialsforwebsite.ExecutiveCoordinator:SupportCoordinatingCommitteeinmaintainingdatabaseofvolumesofcrudeoil;regularlyupdateoiltransportwebpageswithrelevantinformationandtools.

Task2:Maintainaregionaldatabaseofspillsinourmemberjurisdictions

TheTaskForce'sregionaloilspillsdatabase,whichwaslaunchedin2003,isauniqueandvaluableresourcethatenablesustotracktrendsinspillsandrelatedcausalfactors.Usingastandardizeddatadictionarytoensureuniformentries,wecollectdataonallspillsofonebarrelorlarger.Itremainsanongoingchallengetorefinetheinformationenteredtoalevelofspecificitythatsupportseffectiveanalysiswhilealsotakinginto

SPILLPREVENTIONOBJECTIVE

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PacificStates/BritishColumbiaOilSpillTaskForce2017AnnualWorkPlan 3

accountthevariedcollectioncapabilitiesofmemberagencies.ThedatabaseisdefinedbytheTasksForce’sdatadictionary,whichwascreatedin2007andrevisedin2014.In2016,theTaskForceshareditsoilspilldatabasewithNOAA,toincorporateintotheEnvironmentalResponseManagementApplication(ERMA).TheTaskForce’soilspilldataisnowavailableonERMAandwewillcontinuetoprovidedataforthispurposeonanon-goingbasis.

2017ACTIONS:

Action1.Collectthe2016oilspillsdataforAK,CA,HI,ORandWAusingdatadictionarytemplate.Targetdate:February2017Deliverable:Spreadsheetof2016oilspillsdatafromeachjurisdictionlistedabove.

Action2.Coordinatewithcontractor(CamilleStephens)tosummarizeandanalyze2016oilspillsdata.

SummaryreportwillbepostedintheTaskForcewebsiteanddatawillbemadeavailabletoNOAAforincorporatingintoERMA.Targetdate:May2017Deliverable:Reportcontainingcomplete2016oilspillsdataandsummarygraphicsforinclusionin2017AnnualReport.

Task2Responsibilities:

CoordinatingCommittee:ACoordinatingCommitteememberordesignatedagencystaffmemberwillserveonDatabaseWorkgroupandcompileoilspilldataonanannualbasis.He/shewillparticipateonconferencecallstodiscussdatatemplateandotherdatabaseissuesasneeded.ExecutiveCoordinator:WorkwithcontractortoobtainTaskForcejurisdiction’soilspillsdataanddevelopgraphicsandfiguresforreportingontheTaskForcewebsite.AlsocollaboratewithNOAAtoshareTaskForcedataforERMA.

TASK3:SupportthePacificOilSpillPreventionEducationTeam’spreventioneducationcampaign.Since2003,thePacificOilSpillPreventionEducationTeam(POSPET)hasbeensuccessfullytargetingoutreachatmarinasandharbors,wheresmallspillsfromrecreationalvesselsareamainconcern.TheCleanHarborandCleanMarinaprogramscontinuetocertifynewfacilities,pointingtoPOSPETmember’ssuccessattargetedoutreachandeducation.Effectivecommunicationandpublicoutreachisanessentialelementininoilspillpreventionandresponseplanning.Manyrecentlargespillincidents(e.g.CoscoBusan,DeepwaterHorizon)pointtothelessonslearnedforimprovedpublicengagement.Theneedforoutreachtools,resources,guidancedocumentsandtrainingineffectiveriskcommunicationandpublicengagementisevident.ThisyeartheTaskForcewillexpandthescopeofPOSPET,todeveloptoolsandresourcesforeffectivepublicoutreachandcommunityengagementplanning.Aworkshopatthe2015CleanPacificConferencewasaninitialtestinggroundfortemplates,guidancetools,andotheroutreachapproachesandmaterialswewilldevelopin2017.BasedonfeedbackfromCleanPacificworkshopparticipants,theTaskForcehasrefinedandrevisedourmaterialstoultimatelyoffertheseresourcestoourstakeholdersandthelargeroilspillcommunityonanon-goingbasis.In2016,POSPETmemberscarriedouttheirfirstAnnualWorkPlan,whichincludedpriorityactivitiessuchasdevelopingmorecoordinatedmarinamanagertrainingacrossthePOSPETjurisdictionsandimprovingresourcesharingamongPOSPETworkgroupmembers.In2017,POSPETmemberswillcontinuetoimplementactionsidentifiedintheir2016recentworkplan,includingestablishingdigitalinformationsharingplatformstoenhancemembercommunicationandcollaboration.Additionally,POSPETwillworktofillholesinitsworkgroupmembership,includingfromOregon,wheretherecentturnoverratehasbeenhigh.

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PacificStates/BritishColumbiaOilSpillTaskForce2017AnnualWorkPlan 4

2017ACTIONS:

Action1:ConductthreemeetingsperyearofthePOSPETworkgroup–twoinpersonandonevia

conferencecall.

Duringthesemeetings,thePOSPETworkgroupwillreportoutonprogressinoutreachactivitiesandupdateonCleanHarborandCleanMarinafacilitycertificationto-date.Inaddition,thegroupwillshareinformationonnewandemergingapproachestoreachthepublicusingelectronicmediaandotheroutreachstrategies.Targetdate:Spring,fallandwinter2017Deliverables:Meetingsummariescontainingupdatesonoutreachefforts,recommendationsforexpandedoutreachapproaches,andupdateddataontheyear’sCleanMarina/CleanHarborcertificationprogram.

Action2.UpdatePOSPETpagesonTaskForcewebsiteandprovideaccomplishmentssummaryinthe2016

AnnualReport

ContinuetoexpandthePOSPETpageontheTaskForcewebsitetoincludememberprofiles,socialmedialinksfromPOSPETmember’sprograms,informationonhowtoobtainCleanMarina/Harborcertification;photosofoutreachactivity,andlessonslearnedfrommemberjurisdictionsoreffortsunderwayinotherpartsofthecountryTargetdate:January–December2017Deliverables:UpdatedPOSPETpageontheTaskForcewebsiteandPOSPETsectionof2017AnnualReport.

Action3.Createa2017POSPETWorkPlan.

Thisplanwillincludeastrategywithfundingandpartnersidentifiedthatwillbenecessaryforimplementation.

Targetdate:January2017 Deliverables:POSPETWorkPlan.

TASK3Responsibilities:

CoordinatingCommittee:ACoordinatingCommitteeMemberordesignatedstaffwillserveonthePOSPETWorkgroupandparticipateindevelopingandimplementingoutreachactivitiesandprograms.TheCoordinatingCommitteewillreviewandapprovethePOSPET2017AnnualWorkPlan.ExecutiveCoordinator:Facilitatethreetimes-yearlymeetings,maintainOILS-911calllog,distributeoutreachmaterials,maintainPOSPETwebpageandcoordinatePOSPET’sworkplantasksandactivities.

TASK4:SupporttheClearSeas’DriftVesselStudy.AccordingtostudiesreviewedbyClearSeasCentreforResponsibleMarineShipping(ClearSeas),dataindicatesthatgroundingsaccountforaboutone-thirdofcommercialshipaccidents.Groundingsranksecondinfrequency(aftership-on-shipcollisions)andaportionoftheseincidentsaredriftgroundings.GiventherecentstrandingofacontainervesselofftheB.C.coastandabargedriftinginAlaskawaters,theTaskForcesupportsClearSeas’effortsexploringhowtoreducethelikelihoodoftheseincidentsoccurring.Theriskofoilspillsfromdriftingvesselsduetolossofpropulsion,navigationandhumanerrors,andothercausesisaconcerngiventheremotecoastlinewithinWestCoastvesseltrafficroutes.ClearSeashasinitiatedastudytoexplorethecausesandfrequencyofloss-of-controloccurrencesbyshiptype,toanalyzetrackingdataregardingthenumbersofvesselstransitingCanadiancoastline,toreviewbestindustrypracticesforoff-shoretravel,andtoexploreopportunitiestopreventgroundings.TheTaskForceofferedtoparticipateinthevesseldriftstudythroughaletterofinterestsubmittedtoClearSeas---August30,2016.Beginninginlate2016(andcontinuinginto2017),theECwillparticipateinthefollowingtwoworkinggroups:

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PacificStates/BritishColumbiaOilSpillTaskForce2017AnnualWorkPlan 5

• LossofVesselControl• MarineSafetySystemGapsandLimitations

OtherrolesandopportunitiesfortheTaskForcetosupporttheprojectmayemergeduringscopingstageoftheproject.AlaskaDepartmentofEnvironmentalConservationwillbeparticipatinginthisstudy,independentofthetaskforceeffort.

2017ACTIONS:

Action1:Participateinakick-offmeetingandworkgroupscopingconferencecalls.

Thescopeandtasksassociatedwiththisprojectwillbemappedoutduringthewinterof2016.ECwillparticipateinkick-offmeetingandalsopreliminaryplanningcallsdodefinescopeofwork.Targetdate:Fall2016throughwinter2017Deliverables:Scopeofworkandcalendarofactivities,asdevelopedClearSeasandprojectworkinggroups.

Action2:Participateontwoworkinggroupstoimplementscopeofworkandprojecttasks,asidentified

duringthekickoffmeeting.

Thiswillbefleshedoutduringsubsequentconferencecalls/meetingsfollowingTask1.Targetdate:December2017Deliverables:Tobedetermined

TASK4Responsibilities:

CoordinatingCommittee:CoordinatingCommitteewillreviewdraftmaterialsfromworkgroup;providejurisdictionaldataondriftvessels,othervesseltrafficinformation,whereavailable.ExecutiveCoordinator:Participateonthreeworkgroups;provideTaskForcedata,informationandperspectivesonvesseldriftissue,asrequested.

TASK5:AlternativePlanningCriteriaInremoteareaswhereresponseequipmentandcommercialservicesmaybelimitedorunavailable,ajurisdictionmayrequestthattheUSCoastGuardacceptAlternativePlanningCriteria(APC)tomeettheirresponseplanrequirementsforvessels.TheseAPCmayincludepreventionstrategiestoreducetheriskofspills,oralternativeresponsestrategies(equipmentorprocedures)torespondtoanincidentshoulditoccur.ForHawaiiandAlaska,APCisanimportantoptiongiventhelargeareasofremotecoastlineeachstateoccupies.TheUSCoastGuardisintheprocessofdevelopingAPCguidanceandtheTaskForcesupportsthiseffort.TheTaskForcewillurgetheUSCGtoemphasizepreventionintheguidance.TheTaskForcewillmonitorprogressontheguidancedevelopmentandwillseekopportunitiestoprovideinputthroughcommentletterandpromotedialogwiththeUSCoastGuardonAPCduringtheannualTaskForce/USCGmeetings.

2017ACTIONS:

Action1:TrackUSCGHQandDistrict17progressondevelopingAPCguidance

ContinuetomonitorthedevelopmentofAPCguidelinesandtheirimplicationsforTaskForcejurisdictions.Targetdate:January-December2017Deliverables:PeriodicupdatestoTaskForcemembersonprogresstowardsdevelopmentofAPTguidance.

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Action2:ProvideinputtoUSCGondraftAPCguidance.

SubmitcommentletterstoUSCGonAPC,whenappropriate.Initiatediscussionat2017TaskForce/USCGannualgathering;orincludeasagendaitemattheTaskForce’s2017AnnualMeeting.Targetdate:January-December2017Deliverables:Commentletter(s);summaryoffacilitateddiscussionatTaskForce/USCGannualgatheringorattheTaskForceAnnualMeetinginOctober2017.

TASK5Responsibilities:

CoordinatingCommittee:ReviewdraftAPCguidance,whenavailable;providecommentsforTaskForceletter,ifnecessary;participateinTaskForce/USCGdiscussionsonAPC.ExecutiveCoordinator:TrackUSCG’sdevelopmentofAPCguidanceandsharewithTaskForcemembers;workwithCoordinatingCommitteetosubmitcommentletter(s),ifneeded.

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SPILLPREPAREDNESSOBJECTIVE

TOIMPROVEOILSPILLPREPAREDNESSANDRESPONSECAPABILITIESTHROUGHOUTOURREGION

Task1.Conduct5-yearreviewoftherecommendationsputforthinthe2011Transboundary

PlanningandResponseCapabilitiesforaMarineOilSpillProjectReport.In2008,theTaskForceinitiatedareviewofpreparednessandresponsecapabilitywithintwoTransboundaryareasofconcernwiththeTaskForceregion:theAlaska/BritishColumbiaborder(referredtoasCANUSDIX)andtheBritishColumbia/Washingtonboarder(referredtoasCANUSPAC).Thegoalofthisprojectwasasfollows:“ToreviewanddocumentexistingU.S./CanadianTransboundaryoilspillresponseplansandcapabilitiesfortheBritishColumbia/AlaskaandBritishColumbia/Washingtonborders,acknowledgingexistingauthoritiesandresponsemanagementsystems;andtorecommendimprovementsasneededforbothjointresponseandplanningefforts,aswellasforplanningandcapacitybuildingwithineachjurisdiction.”Aworkgroupandseveralsubcommitteesconsistingof88stakeholderswereformedandtheycompiledaseriesoftopicpapersthataddressedthecapacityoftheTransboundaryregionsregardingcommandtopics,planningtopics,operations,logisticsandfinance.Thetopicpapersalongwithrecommendationsandreferencedocumentswerereleasedinafinalreportentitled“TheStakeholderWorkgroupReviewofPlanningandResponseCapabilitiesforaMarineOilSpillontheU.S./CanadianTransboundaryAreasofthePacificCoastProjectReport”onApril2011.(ThisreportcanbefoundontheTaskForcewebsitewww.oilspilltaskforce.orgonthedocumentspage.)In2016,theTaskForceinitiateda5-yearreviewofthetransboundaryreport,includinganassessmentoftheimplementationstatusofeachofthereport’s140recommendations.Thisreviewwillcontinueinto2017,withoneormoreworkshopstoaddressbarrierstoimplementingtherecommendations,opportunitiestoexpandimplementation,andotherfindingsfromthesurveyresults. 2017ACTIONS:Action1:Trackstatusofhighestpriorityrecommendations

Developandimplementstrategytotrackthestatusofhighpriorityrecommendations,includingnewrecommendationsthatmayhavecomeforthfromthe5-yearreviewsurvey.

Targetdate:January-December2017 Deliverable:TBD

Action2:Holdforumtoidentifyhighestpriorityrecommendations,andplanforaddressingthem Conveneforum/meetingtoshareanddiscusstheresultsofthereview:what’sbeenimplemented,what’sstillpending;etc.ThiscouldtakeplaceatIOSC,TaskForce’sAnnualMeeting,orFederalPartner’smeeting.

Targetdate:January-December2017 Deliverable:TBD Action3:Post-reportfollow-upwithimplementingentities

Coordinatehigh-leveldiscussionswithentitiesidentifiedinoriginalreport.5-yearreviewtoaddressdeficienciesandapproachesforfurtherimplementationofrecommendations.

Targetdate:January-December2017 Deliverable:TBD

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Task1Responsibility:TaskForceExecutives:Beavailabletoparticipateindiscussionswithimplementingentitiestoaddressgaps.CoordinatingCommittee:Participateinworkshopsandotherfollow-upactivitiesidentifiedbytheTransboundaryReportworkgroup.ExecutiveCoordinator:ECwillcoordinatefollowupactivitiesthatemergefromthefinalreportoftheTransboundaryworkgroupsurvey.

Task2.ProvideresourcesandtoolstoenhancecommunitypreparednessTherecentriseininlandoilmovementbyrailandpipelinepresentschallengesforcommunitiesthathavenothistoricallyhadtoprepareforoilspills.Manycommunitiesarevulnerabletospillsduetotheincreaseinoilmovingbyrail,andtheproximityoftheraillinestoschools,hospitalsandurbanareas.Outreachbeforeanincidentisessentialinhelpingcommunitiesprepareforaspillandinprovidingguidanceonhowtorespondshouldanincidentoccur.Toolsforoutreachincludewebsitessuchas“AskRail”inwhichrailcompaniesprovideinformationontheproductsbeingcarriedbytrainspassingthroughacommunity,and“OperationLifeSaver”thatprovidetrainingtoschoolchildrenonrailsafety.OutreachtoolswillbemadeavailableontheTaskForcewebsiteandalsosharedviaTaskForcepresentationsatAnnualMeetings,CleanPacificandotherevents.

2017ACTIONS:

Action1:Continuetoresearchtoolsandresourcesthatareavailableforimprovingcommunityoutreach.Thisincludesinformationsuchaswebsites,trackingtools,outreachmaterials,andtemplatesprovidedbyindustry,federalandstateagencies,andNGOs.Targetdate:January-December2017Deliverable:Listoftools,resourcesandlinkspostedonTaskForcewebsite.

Task1Responsibilities:

CoordinatingCommittee:Providelinks,toolsandotherresourcestoEC,whenavailable.ExecutiveCoordinator:PostinformationonTaskForcewebsite,asavailable.

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SPILLRESPONSEOBJECTIVE

TOSTRENGTHENOILSPILLRESPONSECAPABILITIESTHROUGHOUTOURREGION

TASK1:ResearchandDevelopment(R&D);Shareinformationonnewandemergingtechnologies.

TheTaskForce’sResearchandDevelopment(R&D)workgroupconsistsofagencyrepresentativesandstakeholdersfromindustryandothersectorsinvolvedinthedesignandapplicationofnewtechnologiestoaidinoilspillresponse.Theworkgroupsharesinformationonnewandemergingtechnologiesviaanannualhalf-dayconferencecall,aswellasthroughon-goinginformationexchange.

2017ACTIONS

Action1:OrganizeandfacilitateannualconferencecallwithR&Dworkgroup

DevelopagendaandfacilitatediscussiononlatestresearchandtechnologywithworkgroupmembersrepresentingNOAA,USCG,stateagencies,EnvironmentCanada,BSEEandothers.TargetDate:Winter2017Deliverable:ConferencecallsummarysharedwithworkgroupandTaskForcemembersandpostedonTaskForcewebsite

Task2Responsibilities:

CoordinatingCommittee:SupportagencystaffinvolvementinR&Dworkgroup.ExecutiveCoordinator:Coordinatelogisticsforannualconferencecalls.CirculateagendaofcalltoCoordinatingCommitteeinadvanceoftheconferencecall.ProvidemeetingsummarytoTaskForceandCoordinatingCommitteeonhighlightsofnewresearchandtechnologysharedduringthecalls.

TASK2:Compileandshareinformationoncharacteristics,fateandtransport,andresponse

approachforoilsandsproductsandothernew‘heavyoil’materials.

InApril2013,theTaskForceco-hosted,withtheWADept.ofEcology,a2-dayworkshopinSeattleonOilSandProductsforspillprogrammanagers,responsepractitioners,industryrepresentativesandotherstakeholders.Theworkshopprovidedanoverviewofthecharacteristicsofoilsandsproductsandofferedparticipantsanopportunitytoengageinmockresponsescenariosinvolvingspillsofdilutedbitumenandotheroilsandsproductsinmarine,facilityandon-landenvironments.ThisworkshopwasthefirstofitskindontheWestCoastandwasintendedtoprovideanopportunityfortheresponsecommunitytolearnmoreabouttheissuessurroundingthisrapidlyexpandingresource.TheTaskForcewillcontinuetotrackthestateofthescienceonheavyoils(alsoknownasClassVoils),includingworkcarriedoutbytheNationalAcademyofSciences,andontheresponselessonslearnedfromrecentheavyoilspills.2017ACTIONS:Action1.Continuetomonitorandcollectinformationonoilsandsproductsandotherheavyoilsincludinghowtheyarebeingprocessed,characteristicsofthematerials,specificationfortransportandtheirbehaviorwhenspilledinwateroronland.Timeline:January-December2017Deliverables:Memos,updateandothercommunicationsasavailable.Linkstowebsitesfromagencyresearchorganizationsandothersources.

Task1Responsibilities:

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CoordinatingCommittee:ShareinformationacrossCoordinatingCommitteeaboutnewfindingsinreports,scientificstudiesandwhitepapersonoilsandsproductsandotherheavyoilproducts.ExecutiveCoordinator:TrackinformationfromNOAA,EPA,NationalAcademyofSciences,andotheragenciesandresearchinstitutionsconductingstudiesonheavyoils.

TASK3:Identifypolicies,communicationstrategiesandstateofthescienceofdispersants

TherearemanyquestionssurroundingtheuseofdispersantsthatareofinteresttotheTaskForcejurisdictions:Whatisthecurrentstateofthescienceondispersants?Howisregulatoryauthorityapprovedforuseofdispersants?Whatpoliciesareinplacetodictateuseornon-useofdispersants?Howdodispersantsaffecthumanandenvironmenthealth?Inanefforttobeginansweringthesequestions,theTaskForcewillcompilesourcesofinformationondispersantsincluding(butnotlimitedto)newandemergingscienceondispersantsfromNOAA,EPA,BSEEandotherfederalagencies.Inaddition,regulationsregardingtheuseofdispersantsacrossthewestcoastjurisdictionswillbesummarized.TheTaskForcewillalsoreviewstrategiesandtacticsusedacrosstheTaskForcejurisdictions(aswellasoutsidetheregion)tocommunicatedispersantusepolicy.

2017ACTIONS

Action1.Compileandmakeavailableinformationonthestateofthescienceondispersantsandtheir

effectsontheenvironmentandhumanhealth.ObtainreportsandwebsitescontainingdispersantsciencereportsandfindingfromNOAA,BSEE,CenterforSpillsandtheEnvironment(UNH)andothersourcesandpostonTaskForcewebpage.Sourceinformationwillbefrompeer-reviewedandscientificallyvalidsources.Targetdate:January–December2017Deliverables:UpdatelinkstoresourcesondispersantscienceresearchandpolicypostedontheTaskForcewebsite.

Action2.SharehowtheTaskForcejurisdictionscommunicatearoundplanningwithregardtodispersant

use.ProvideexamplesofhowtheTaskForcememberjurisdictionsplanfordispersantuse,includingmodelpolicy,regulationsandguidance.Targetdate:Fall2017Deliverables:Updatecurrentdispersantusepolicytabletoincludecommunicationstrategiesandoutreachtoolsusedtocommunicateeffectivelytothepublic..

Task4Responsibilities:

CoordinatingCommittee:Providedataandrelevantinformationfromagenciesonpoliciesandpracticessurroundingdispersantuse.Providestafftimetoparticipateonadispersantsworkgroup.ExecutiveCoordinator:Obtainresourcesfromknownagenciesandorganizationsthatcompileinformationonthestateofthescienceofdispersants.Coordinatewithdispersantworkgroupmembersoncompilingrelevantregulatoryinformationandcommunicationstools.

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SPILLRECOVERYOBJECTIVETOENSUREENVIRONMENTAL,ECONOMICANDSOCIALRECOVERYFROMANOILSPILL.

NoTasksatPresent

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COMMUNICATIONSOBJECTIVE

TOCONTINUOUSLYIMPROVECOMMUNICATIONSWITHINTHETASKFORCE,WITHKEYSTAKEHOLDERSANDTHEGENERALPUBLIC,ANDTOMAINTAIN

AHIGHLEVELOFPUBLICANDSTAKEHOLDERINVOLVEMENT

TASKI:CommunicatewithkeystakeholdersandthegeneralpubliconTaskForceactivities

TheTaskForceiscommittedtoregularandclearcommunicationstostakeholdersandthepubicontheactivities,progressandaccomplishmentsofourwork.Inaddition,theTaskForceseekstoprovidetimelyandrelevantinformationtoourmemberagenciesandindustrypartnersonnewguidanceonfederalandstatepolicies,emergingscienceandtechnology,andplanningtools.The2017AnnualWorkPlanandfutureworkplanswillbecreatedtospantheJanuary-Decembercalendaryear.WorkplanprogressandproductswillbesharedatAnnualMeetings,CleanPacific,IOSCandothermeetingsandevents,aswellasthroughourAnnualReportsandwebsiteupdates.Thisyear,theTaskForcewillexploreoptionstostreamlinereportingonjurisdictionalnewsandupdates.Thismayincludesynchronizingournewsandupdateswithcurrentmemberagencycommunicationsalreadytakingplace,andexploringnewoptionstoshareournewsmoreeffectivelyusingsocialmediaandothercurrentcommunicationtools.2016ACTIONS

Action1:Organizeandhost2017AnnualMeeting

TheTaskForcewillholdits2017AnnualMeetingSeptember28,2017inHonoluluHI.TheAnnualMeetingwillbeaone-dayeventincludingthefollowingsidemeetings:TaskForceExecutivesMeeting;TaskForceFederalPartnersMeeting;andtheFallCoordinatingCommitteeMeeting.TargetDate:September27-29,2017Deliverables:AnnualMeetingprogram,jurisdictionalupdates,andsidemeetingagendas.

Action2.ProduceanAnnualReportin2017The2017AnnualReportwillbeproducedfordistributionatIOSCinMay2017.Thiswillreportwillresemblethe2014AnnualReportinsize,scaleandcontent,andwillfocusoncurrentTaskForceprojectsandaccomplishments.Aprintedcolorreportandon-lineversionwillbeproduced.TargetDate:May1,2017Deliverables:PrintedandPDFversionof2017AnnualReport

Action3.Scopeoptionsforelectronicreportingofjurisdictionsnewsandupdates

ECwillcontinuetoworkwiththecommunicationsmanagersandPIOsofTaskForcejurisdictionstomoreefficientlyshareupdatesandnewsfromacrossthememberagencies.Thiswillreplacethetimeandlabor-intensiveeffortsrequiredofagencystaffinthepasttoprovidehalf-yearlyjurisdictionalupdates.TargetDate:May1,2017Deliverables:PrintedandPDFversionof2017AnnualReport

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Action4.Producethe2018AnnualWorkPlan

TheCoordinatingCommitteewillconveneviaconferencecallinearlySeptember2017,toreviewtasksandactionsinthecurrentworkplananddiscussnewtaskstoincludeinthe2018AnnualWorkPlan.ThedraftAnnualWorkPlanwillbereviewedbyTaskForcemembersandsignedforapprovalbyDecember31,2017.TargetDate:December31,2017Deliverables:2018AnnualWorkPlan

Action5:Expandwebsiteandincludesocialmediatools

TheTaskForcewebsitewillbemodernizedtoincludeaFacebookpageforpostingannouncementsandtolinkwithTaskForcememberagencyFacebookpages.ThesitewillalsoexpandcoverageofcrudetransportissuethroughadditionalpagesdevotedtoreportingandtrackingTaskForcejurisdiction’sregulatoryandplanning,aswellasnationalpolicyoncrudetransportsafetyviarail,pipeline,vesselsandbarges.ProgressreportsandotherdetailsoftheTaskForce’sactivitiesin2017willalsobeupdatedontheTaskForcewebsite(www.oilspilltaskforce.org),onanon-goingbasisasproductsarecompletedormilestonesarereached.TargetDate:January-December2017Deliverables:Listservannouncementofnewwebpages,projectupdates,Facebookpageandothernews.

Action6:TaskForceLegacyAwardsin2018

ScopeouttheplanfornextroundofLegacyAwards,possiblyatthenextCleanPacifictakingplacein2018.(ThelastLegacyAwardswerepresentedin2015,atCleanPacificinVancouver.)Initiatetheprocessofsolicitingnominations.TargetDate:Fall2017Deliverables:Aplanforsoliciting,selectingandpresentingthenextroundofLegacyAwards

TASK1Responsibilities:

CoordinatingCommittee:TheCoordinatingCommitteewillidentifythemes,topicsandspeakersfor2017AnnualMeeting;coordinatePIOsandCommunicationsManagerstosharejurisdictionalnewsandupdates;contributetothe2017AnnualReport;andparticipateindevelopingthe2018AnnualWorkPlan.TheCoordinatingCommitteememberswillserveasliaisonstoTaskForceExecutivestosolicittheirinput,reviewandcommentsonallcommunicationsproducts.ExecutiveCoordinator:TheECwillorganizeandcoordinateallcommunicationsactivities,withguidanceanddirectionfromtheCoordinatingCommitteeandTaskForceMembers.

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ON-GOINGEXECUTIVECOORDINATORCOMMUNICATIONSACTIVITIES

• Schedule,coordinateandfacilitateallCommitteeandTaskForcemeetingsandconferencecalls.• Providefollow-upsummariesandmemosonTaskForcemeetingsandconferencecallsaswellas

conferences,workshopsandmeetingsattendedbyE.C.• Conducton-goingoutreachviawebsiteupdates,listservannouncements,andotherregular

communications.• Compileweeklyor2x-weekly(timepermitting)oilspillnewsclippingsandsharewithsubscriberstothe

ClippingsListserv.• ProvidemonthlyE.C.progressreportstoCoordinatingCommittee.• Submitmid-yearE.C.progressreportstoTaskForceMembersandCoordinatingCommittee.• Trackbudgetexpenses;compileandsubmitmonthlyinvoices.• Respondtoemailandcallsfromstakeholdersandotherinterestedparties.• AttendAWOWorkgroup,APISpillsAdvisoryGroup,andotherannualassociationandindustry-sponsored

roundtablesand/ormeetings,asneeded.

ADDITIONALON-GOINGTASKFORCEANDECTASKS

Maintain&ImproveDatabase DataWorkgroup&ECEncourageHSCadoptionofVesselBIPsasSOCs EC&CoordinatingCommitteeImplement2008WCOVTRMrecommendations EC&CoordinatingCommitteeImplement,promote&monitor2011TBrecommendations EC&CoordinatingCommitteeShareinformationontransitingvessels EC&CoordinatingCommitteeSupportHarborSafetyCommittees EC&memberagenciesPromoteBIPsforvessels&tankbarges EC&memberagenciesMaintain&monitor1-800-0ILS-911 ECMonitorandshareinformationonTopicsofConcern EC,CC,andallagenciesMaintainpartnershipswithU.S.&CNfederalagencies EC&CoordinatingCommitteeMaintainTaskForcecontractandInteragencyAgreements WAEcology&memberagenciesTrackFederalrulemaking;commentasneeded EC&memberagenciesTrackchangestoICS EC&ICSWorkgroupMonitorMutualAidIssues EC&CoordinatingCommitteeMaintaincontactswithcoastalstates&provinces EC

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SCHEDULEOFTASKFORCEMEETINGS,2017

2017

CoordinatingCommittee

Bi-AnnualMeetingsand

monthlyconferencecalls

AnnualMeeting

Other

January

PortlandORorCalifornia

February–April Monthlyconferencecall:3rdThursdayofthemonth

May15-18 LongBeach,CA(IOSC)

InternationalOilSpillConference(IOSC)LongBeach,CA

June-August Monthlyconferencecall:3rdThursdayofthemonth

September28,2017

Honolulu,HI

NovemberandDecember Monthlyconferencecall:3rdThursdayofthemonth

OTHERNOTABLEMEETINGS/WORKGROUPS/CONFERENCES

• AmericanPetroleumInstituteSpillsAdvisoryGroupmeetings(2xperyear,inD.C.)• AmericanWaterwayOperators(AWO)QualitySteeringCommittee(2xperyear,WestCoast)• PreventionFirst(BiennialinCA,nexteventin2018)• TransboundaryWorkgroupand“forum”(Tobedetermined)• ClearSeasVesselDriftStudyworkgroups• WestCoastJointAssessmentTeam(2xyear,WestCoast)• TaskForce/USCoastGuardandFederalPartnersMeeting(inconjunctionwithAnnualMeeting)• Chevron/OSPRR&DSymposium(BiennialinCA,nexteventin2017)• WAEcologyBestAchievableProtectionConference(Annual)

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TASKFORCEMEMBERAGENCYPOINTSOFCONTACT

SpillPreventionProjects

PROJECT ALASKA BC WASHINGTON OREGON CALIFORNIA HAWAIIWestCoastOilTransport

[email protected]

[email protected]

[email protected]

[email protected]

SteveHampton916-323-4724Steve.hampton@[email protected]

[email protected]

Database [email protected]

[email protected]

[email protected]

[email protected]

CathyConway916-341-6957Cathy.Conway@wildlife.ca.govDamonWilliams916-322-1908Damon.Williams@wildlife.ca.gov

[email protected]

WCOVTRM2008Recommendations

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

BestIndustryPractices

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

[email protected]

POSPET [email protected]

[email protected]

[email protected]

[email protected]

TobefilledStateparksperson?

[email protected]

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