20191008 - communities standing committee meeting - home - … · 2019-10-08 · highlands regional...

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Communities Standing Committee Meeting

Notice is hereby given pursuant to the provisions of the Local Government Regulation 2012, that the next Meeting of the Central Highlands Regional Council will be held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 8 October 2019At 11.30 am

For the purpose of considering the items included on the Agenda.

Rodney Ferguson Acting Chief Executive Officer

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Agenda - Communities Standing Committee - 8 October 2019

Central Highlands Regional Council 2 of 152

AGENDA CONTENTS1 PRESENT ..................................................................................................................................................32 ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................33 APOLOGIES..............................................................................................................................................34 LEAVE OF ABSENCE...............................................................................................................................35 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .....................................................................35.1 Minutes - Standing Committee Meeting - 10 September 2019 ...............................................................36 BUSINESS ARISING OUT OF MINUTES ...............................................................................................127 REVIEW OF OUTSTANDING MEETING ACTIONS ...............................................................................128 REVIEW OF UPCOMING AGENDA ITEMS............................................................................................129 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS

.................................................................................................................................................................1210 DECISION ACTION REPORTS...............................................................................................................1310.1 Communities .........................................................................................................................................13

10.1.1 Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meeting notes - 6 September 2019.............................................................................................................................13

10.1.2 Community Grants .........................................................................................................................2711 INFORMATION REPORTS .....................................................................................................................3811.1 Customer and Commercial Services.....................................................................................................38

11.1.1 Customer and Commercial Services - Departmental Update ........................................................3811.1.2 Community Consultation Meeting Minutes - Tieri - 21 August 2019 ..............................................4411.1.3 Community Consultation Meeting Minutes - Theresa Creek, Clermont Rubyvale Road - 21 August

2019 ...............................................................................................................................................5311.1.4 Community Consultation Meeting Minutes - Rubyvale - 22 August 2019 ......................................6311.1.5 Community Consultation Meeting Minutes - Willows Gemfields - 23 August 2019........................7711.1.6 Community Consultation Meeting Minutes - Anakie - 22 August 2019 ..........................................8811.1.7 Community Consultation Meeting Minutes - Bogantungan - 23 August 2019................................9711.1.8 Community Consultation Meeting Minutes - Lochington - 23 August 2019..................................103

11.2 Communities .......................................................................................................................................11411.2.1 Community Recreation and Facilities quarterly update - July to September 2019.......................11411.2.2 Communities Departmental Update .............................................................................................12011.2.3 Overview of Environmental Health Team.....................................................................................145

12 GENERAL BUSINESS ..........................................................................................................................15213 LATE AGENDA ITEMS .........................................................................................................................15214 CLOSURE OF MEETING ......................................................................................................................152



1 PRESENT

2 ACKNOWLEDGEMENT OF COUNTRY

3 APOLOGIES

4 LEAVE OF ABSENCE

5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

5.1 Minutes - Standing Committee Meeting - 10 September 2019

Communities Standing Committee Meeting

Meeting of the Central Highlands Regional Council held in the Council Chambers, 65 Egerton Street, Emerald on

Tuesday, 10 September 2019

Commenced at 11.30am

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MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 10 SEPTEMBER 2019 – PAGE 2

CENTRAL HIGHLANDS REGIONAL COUNCIL

COMMUNITIES STANDING COMMITTEE MEETING

TUESDAY 10 SEPTEMBER 2019

MINUTES CONTENTS

PRESENT .................................................................................................................................................... 3 ACKNOWLEDGEMENT OF COUNTRY ...................................................................................................... 3 APOLOGIES ................................................................................................................................................ 3 LEAVE OF ABSENCE ................................................................................................................................. 3 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ......................................................................... 3 Communities Standing Committee Meeting: 13 August 2019 ....................................................................... 3 REVIEW OF UPCOMING AGENDA ITEMS ................................................................................................. 3 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS .... 3 DECISION ACTION REPORTS ................................................................................................................... 4 Communities ................................................................................................................................................ 4

QLD Heritage Register - Rewan Police Horse Breeding Station ............................................................ 4 Emerald Arts Precinct Parking Options .................................................................................................. 4

INFORMATION REPORTS .......................................................................................................................... 5 Customer and Commercial Services ............................................................................................................. 5

Customer and Commercial Services - Departmental Update ................................................................. 5 Communities ................................................................................................................................................ 5

Tree Preservation .................................................................................................................................. 5 Update on the LGAQ Waste Forum ....................................................................................................... 6 Communities Departmental Update ....................................................................................................... 6 Overview of Libraries Presentation ........................................................................................................ 7

GENERAL BUSINESS ................................................................................................................................. 7 LATE AGENDA ITEMS ................................................................................................................................ 7 CLOSURE OF MEETING ............................................................................................................................. 8



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 10 SEPTEMBER 2019 – PAGE 3 MINUTES – COMMUNITIES STANDING COMMITTEE MEETING HELD AT 11.30AM TUESDAY 10 SEPTEMBER 2019 IN THE CENTRAL HIGHLANDS REGIONAL COUNCIL CHAMBERS, EMERALD OFFICE

PRESENT Councillors Councillor (Crs) K. Hayes (Mayor), G. Godwin-Smith (Deputy Mayor), M Daniels (Chair) Councillors (Crs) C. Brimblecombe, A. McIndoe, G. Sypher Officers Acting General Manager Communities K. Byrne, General Manager Customer and Commercial Services M. Webster, General Manager Corporate Services M. Gatt, Minute Secretary N. Kerr Observer(s) Nil ACKNOWLEDGEMENT OF COUNTRY Cr Daniels commenced the meeting with an Acknowledgement of Country. APOLOGIES Nil LEAVE OF ABSENCE Nil CONFIRMATION OF MINUTES OF PREVIOUS MEETING Communities Standing Committee Meeting: 13 August 2019 Resolution: Cr Sypher moved and seconded by Cr Brimblecombe “That the minutes of the previous Communities Standing Committee Meeting held on 13 August 2019 be confirmed.” CSC 2019 / 09 / 10 / 001 Carried (6-0) BUSINESS ARISING OUT OF MINUTES Nil OUTSTANDING MEETING ACTIONS Cr McIndoe requested an update regarding the Gemfields dump point land purchase. Cr Godwin-Smith questioned the camping options update, Acting General Manager Communities advised the report is being drafted and will provide an update. REVIEW OF UPCOMING AGENDA ITEMS Nil MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS Nil



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 10 SEPTEMBER 2019 – PAGE 4 Attendance Administration Assistant C. Pretorius entered and left the meeting at 11.32am Principal Planner Strategic Land Use J. Hague entered the meeting at 11.37am

DECISION ACTION REPORTS

Communities QLD Heritage Register - Rewan Police Horse Breeding Station Executive Summary Rewan Horse Breeding Station (former), Rewan Police Horse Stud (former), Rewan Remount Breeding Station (former) and Rewan Station has been entered on the State Heritage register from 31 May 2019. The initial application was made by Thomas Mahon with assistance from Staff at the Queensland Police Museum and persons at The Department of Environment and Heritage Protection who lodged the final application before the Heritage Council. This report provides an update to Council on this new classification for the Rewan property and seeks a resolution about the type of recognition that can reflect this new registration or if any additional recognition is required, including but not limited to, registration on Council’s Local Heritage Register and Council’s Heritage overlay. Resolution: Cr Godwin-Smith moved and seconded by Cr Brimblecombe “That Central Highlands Regional Council, in accordance with the Creative Cultural Futures and Heritage Action Plan 2018-2020, recognises Rewan Horse Breeding Station (former), Rewan Police Horse Stud (former), Rewan Remount Breeding Station (former) and Rewan Station as entered on the State Heritage register:

1. In the future Planning Scheme amendment for Council’s Local Heritage Register; 2. In Council’s Heritage overlay; and 3. Added to the Heritage & Cultural Tourism list (similar to Rewan plane crash site) identifying cultural

and heritage facilities and sites.”

CSC 2019 / 09 / 10 / 002 Carried (6-0) Attendance Principal Planner Strategic Land Use J. Hague left the meeting at 11.46am Manager Connected Communities S. Poulter and Acting Manager Planning and Environment G. Scott-Holland entered the meeting at 11.46am Emerald Arts Precinct Parking Options Executive Summary Based on specialist advice received from Rytenskild Traffic Engineering on 15 August 2019 and following on from the Emerald Arts Precinct Proposal Councillor Workshop held on 15 April 2019, it has become apparent that further Councillor feedback on carparking solutions is required to progress the Arts Precinct project. As such, the purpose of this report is to articulate the carparking options available and how these may impact the vision and integrity of the proposed Arts Precinct development. A Council position on carparking needs to be established to enable the design of the facility to progress.



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 10 SEPTEMBER 2019 – PAGE 5 Resolution: Cr Sypher moved “That the chair directed that in accordance to section 29 and 39A of the Central Highlands Regional Council Standing Orders Policy that this report is to be referred to the General Council Meeting of 24 September 2019.” CSC 2019 / 09 / 10 / 003 Carried (6-0) Attendance Manager Connected Communities S. Poulter and Acting Manager Planning and Environment G. Scott-Holland left the meeting at 11.58am Acting Manager Customer Service R. Brosnan entered the meeting at 11.58am

INFORMATION REPORTS

Customer and Commercial Services Customer and Commercial Services - Departmental Update Executive Summary The following report provides an update on key activities for the Customer and Commercial Services department. Resolution: Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of August 2019.

1. Customer Service and Area Support

• Community Consultations – North/West (21-23 August 2019)

• Support to Seniors Day 2019 held in Springsure (20 August 2019)

• Area Support Officer Springsure – Interviews conducted; preferred candidate selected.

• 1 x Part-time Area Support Office Tieri – commenced.

• 1 x Part-time Area Support Officer Tieri – readvertised.

• SeaChange session for module champions & functional leads -Turn on TechnologyOne (15 August 2019)

• First Half 2019/20 Rates Notices issued (13 August 2019). Moderate impact on customer service and area support with majority of calls were related to the Waste Management Charge.”

CSC 2019 / 09 / 10 / 004 Carried (6-0) Attendance Acting Manager Customer Service R. Brosnan left the meeting at 12.22pm Manager Community Recreation and Facilities S. Gatt entered the meeting at 12.22pm

Communities Tree Preservation Executive Summary Parks staff are continuing to monitor irrigation application levels closely throughout the region in efforts to avoid the loss of significant trees or landscaping if signs of plant stress become evident. Parks staff are acutely aware of the value of Council’s landscaping and green space areas and take great pride in the



MINUTES – COMMUNITIES STANDING COMMITTEE MEETING – TUESDAY 10 SEPTEMBER 2019 – PAGE 6 appearance of the region’s towns. Given this sense of ownership, Parks staff continue to work on measures to save water and keep landscaped areas alive through the drought period.

Resolution:

Cr Brimblecombe moved and seconded by Cr Sypher “That Central Highlands Regional Council receive the

report highlighting activities taken to conserve and monitor water use.” CSC 2019 / 09 / 10 / 005 Carried (6-0)

Attendance Manager Community Recreation and Facilities S. Gatt left the meeting at 12.44pm General Manager Corporate Services M. Gatt left the meeting at 12.45pm Update on the LGAQ Waste Forum Executive Summary This is a brief update to provide Council an overview of the Local Government Association of Queensland Waste Forum attended by Councillor Daniels, Manager Planning and Environment and the Coordinator Environment and Waste in Brisbane on Thursday 29 and Friday 30 August 2019.

Resolution:

Cr Sypher moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive

this report.” CSC 2019 / 09 / 10 / 006 Carried (6-0)

Attendance Manager Community Recreation and Facilities S. Gatt entered the meeting at 1.07pm Communities Departmental Update Executive Summary The following report provides an update on key activities for the Communities department.

Resolution: Cr Brimblecombe moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive the Communities departmental update report, highlighting key activities for the month of July.

1. Capital Works. 2. Special visitor (Rangers). 3. Ranger vacancy. 4. Petpep St Brigid’s. 5. Flying fox survey. 6. Authorised person training. 7. Libraries new databases. 8. Aboriginal cultural workshop. 9. Reconciliation Action Plan. 10. Youth development program. 11. Youth – events and activities. 12. Rolleston women’s health night. 13. Sister City. 14. Art and narrative therapy promoting resilience in Central Highlands’ communities. 15. Seniors Lunch. 16. Round 2 Community Grants. 17. Have Your Say Central Highlands.




18. Mosaic Pathway. 19. Arts in August. 20. Blackwater Art Society. 21. 2019 CHRC Annual Art Awards. 22. Journey into the Unknown exhibition. 23. 2019 Bauhinia Bicentennial Art Gallery Awards. 24. ‘Our Strength during the Drought’ Photo Exhibition. 25. Central Queensland Trade Waste Interest Group Meeting. 26. Built form design drawing masterclass. 27. Emerald Multicultural Celebration. 28. Community Recreation and Facilities.”

CSC 2019 / 09 / 10 / 007 Carried (6-0)

Attendance Manager Community Recreation and Facilities S. Gatt left the meeting at 1.11pm Manager Connected Communities S Poulter and Coordinator Libraries K. Nuss entered the meeting at 1.11pm Overview of Libraries Presentation Executive Summary The library team has been working on many projects and would like to update the communities standing committee by sharing some selected highlights and statistics. Resolution:

Cr Sypher moved and seconded by Cr Godwin-Smith “That Central Highlands Regional Council receive

this report.” CSC 2019 / 09 / 10 / 008 Carried (6-0)

Attendance Manager Connected Communities S Poulter and Coordinator Libraries K. Nuss left the meeting at 1.37pm.

GENERAL BUSINESS Cr Brimblebombe acknowledged the artist was in attendance at the Skate Park ready to repaint the surface. Cr McIndoe requested a fairly comprehensive report for capital works projects to come back to the Communities Standing Committee Meeting in relation to Community Recreation and Facilities. Cr McIndoe also confirmed his request for a full report on all capital works projects to be presented to General Council Meeting.

LATE AGENDA ITEMS Nil




CLOSURE OF MEETING There being no further business, the Chair closed the meeting at 1.43pm CONFIRMED CHAIR DATE





6 BUSINESS ARISING OUT OF MINUTES

7 REVIEW OF OUTSTANDING MEETING ACTIONS

8 REVIEW OF UPCOMING AGENDA ITEMS

9 MATERIAL PERSONAL INTEREST, CONFLICT OF INTEREST, PERSONAL GIFTS AND BENEFITS



10 DECISION ACTION REPORTS

10.1 Communities

10.1.1 Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meeting notes - 6 September 2019

DECISION REPORT

Date: 8 October 2019

To: Communities Standing Committee Meeting

Author: Bernardine Frawley, Coordinator Community Engagement

Authorising Officer: Kirstin Byrne, Acting General Manager Communities

File Reference: ECM #1459162

EXECUTIVE SUMMARY:

This report presents the meeting notes of the Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meeting held in Capella on 6 September 2019 to be ‘received’ by the Central Highlands Regional Council.

OFFICER RECOMMENDATION:

That Central Highlands Regional Council receives and notes the meeting notes from the Central Highlands Arts Culture Advisory Committee planning meeting that was held in Capella on 6 September 2019 and specifically note:

a. Planning for the Creative Cultural Futures and Heritage Action Plan 2019-2021 will take into consideration the addition of gallery coordination to council’s core business.

REPORT:

The Central Highlands Arts and Cultural Advisory Committee (CHACAC) is a council committee established to encourage the participation and optimum service delivery for council communities, particularly regarding the areas of arts, cultural and heritage programs, projects and activities.

The CHACAC operates under a Terms of Reference (TOR) which is annually reviewed to align with Arts Queensland and local changes of the arts, cultural and heritage program. The current TOR was endorsed by council on 7 August 2018.

Central Highlands is home to many diverse communities who value and respect differences of cultural background, artistic expression and lifestyle which is reflected and celebrated by the many arts, cultural and heritage groups that co-exist throughout the region.

Council recognises the relationship between the cultural, economic and social development that arts, culture and heritage provide for our region. The arts, cultural and heritage sectors enrich community wellbeing, encourage social and community development and contribute to economic and tourism growth for our region.

The next CHACAC meeting is scheduled for 23 October 2019 to be held in Emerald.

CONSIDERATIONS / IMPLICATIONS:



Corporate/Operational Plan Reference:1. Strong Vibrant Communities; 1.2.1 - Preserve, maintain and provide access to our region’s history.1.2.2 - Promote the heritage, arts and cultures of our communities.1.3.1 - Lead active community planning and engagement by encouraging community participation and input into council’s decision making.1.3.2 - Lead and influence community participation in healthy and active lifestyles. 1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.

3. Supporting our Local Economy; 3.1.2 - Promote the Central Highlands as a region for tourism and development opportunities.

Budget/Financial/Resourcing: CHACAC meetings are budgeted for as part of the annual operating budget.

Legal/Policy/Delegations:Terms of ReferenceCentral Highlands Arts and Cultural Advisory Committee Terms of Reference

ArtsCentral Highlands Regional Council Creative Cultural Futures Strategy 2016-2026 (Council)Central Highlands Regional Council Creative Cultural Futures and Heritage Action Plan 2018-2020FYS (Council)Arts for All Queenslanders Strategy 2017-2022 (State)Arts and Cultural Investment Framework 2016 (State)Australia Council of the Arts Strategic Plan 2014-2019 (Federal)Convention of Protection and Promotion of the Diversity of Cultural Expression UNESCO (International)Article 27 of the Universal Declaration of Human Rights (International)

HeritageCentral Highlands Regional Council Land Use Management (Council)Central Highlands Regional Council Heritage Management Framework 2018 (Council)Draft Central Highlands Regional Council Aboriginal Cultural Heritage Compliance (Council)Queensland Heritage Strategy 2015 (State)Australian Heritage Strategy 2015 (Federal)Aboriginal Cultural Heritage Act 2003 (Federal)Environmental Protection and Biodiversity Conservation Act 1999 (Federal)

Communication/Engagement:The CHACAC conduct planning and community engagement meetings throughout the region each financial year. The attached meeting notes are a record of these meetings.

Risk Assessment:There are no specific risks related to the presentation of the meetings notes, however, it is considered best practice to share these to be ‘received’ by council.

Timings/Deadlines:There is minimal time sensitivity around presentation of the meeting notes.

Alternatives considered:Not applicable.

SUMMARY:

This report presents meeting notes of CHACAC planning meeting held in Capella on the 6 September 2019 to be received by council.



ATTACHMENTS:

1. Central Highlands Arts and Cultural Advisory Committee (CHACAC) planning meeting notes - 6 September 2019 [10.1.1.1 - 11 pages]

– END OF REPORT –

CENTRAL HIGHLANDS ARTS AND CULTURAL ADVISORY COMMITTEE – PLANNING MEETING

Central Highlands Arts and Cultural Advisory Committee (CHACAC) Planning Meeting NotesDATE: 6 September 2019 VENUE: Capella Council Chamber CHAIR: Karen Newman – CHRC Arts and Cultural Officer (ACO) NOTE TAKER: Maddie Fitzpatrick-

CHRC Administration Assistant Communities (AAC)

PRESENT: CHACAC members: Kathy Hawkins, Deniece Clark, Wendy Gibson, Mellissa Chick and Maureen Burns

CHRC: Karen Newman – Arts and Cultural Officer (ACO) and Maddie Fitzpatrick- CHRC Administration Assistant Communities (AAC)

APOLOGIES: Cr Gail Godwin-Smith, Cr Gail Nixon, Cr Charles Brimblecombe, Suzanne Poulter – Manager Connected Communities (MCC), Bernardine Frawley - Coordinator Community Engagement (CCE), CHACAC Members: Anna-Jane Moore, Dianne Priddle, Ruth Jones, Sharon Gimbert, Barbara Beazley and Professor Anita Milroy

GUESTS: Nil

MEETING COMMENCED: 10:22am MEETING CLOSED: 2:37pm

ITEM NO. SUBJECT DISCUSSION

1 Welcome

Apologies

Ratification of previous meeting notes

The chair welcomed everyone to the meeting.

Apologies were noted.

Confirmation of previous CHACAC meeting notes as true and correct. Moved: Kathy Hawkins Seconded: Maureen Burns

2 Previous planning meeting review and actions update

The previous meeting action table was reviewed. All previous recorded actions were accepted.

3 Current Planning Creative Cultural Futures and Heritage action plan 2020-2022 Members were invited to preview strategic documents. The ACO reviewed the current Action Plan with the committee. Associated strategic documents were projected for viewing and

discussion. The first 12 months are completed. Changing the status statement to ‘completed for 2019 but evolving’ was discussed.

Members provide their updates prior to the meeting





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ACO discussed the new branding for the Art Galleries and the future branding for the Regional Arts Development Fund (RADF) marketing.

Discussed the current plans and that future planning needs to be presented to council. ACO provided some background on the Action Plan and related projects for the new members. Action: ACO to draft Creative Cultural Futures and Heritage Action Plan 2020-2022.

Creative Cultural Futures and Heritage Action Plan 2018-19 items still in progress are: Development of an Arts, Culture and Heritage Precinct in the vicinity of the Emerald Library

o This has been delayed while a required traffic study is undertaken. Blackwater Artist Space

o The building is under repairs as the old facility was unsuitable and there was water and termite damage. Council have approved a new building.

Dingo History Room (DHR) - Inga Ellis Collection Memorandum of Understanding (MOU) o ACO and CHACAC members previously conducted a site visit to the Dingo History Room and Inga Ellis Collection. o The collection is owned by Duaringa Historical Tourism Association (DHTA). o A Memorandum of Understanding (MOU) to house their collection within a council facility was discussed. o This has been delayed due to their key volunteer, Carol Finger, being unavailable.

Central Highlands Regional Council Aboriginal Cultural Heritage Complianceo This project relates to the utilisation of council’s tools for cultural heritage assessment and compliance. o This project is managed by council’s Customer and Commercial Services department, which has trialed compliance

service delivery and will be putting forward a report to council.

Creative Cultural Futures and Heritage Action Plan 2019-2020 ACO advised that items for inclusion in the 2019-2020 and future year’s action plans will need to take into consideration the

ACO’s workload commitments. This includes core arts and cultural business and the addition of coordinating the Central Highlands Galleries.

The projects identified in the Action Plan, including ‘at risk’ projects, were discussed. A summary of key discussion points are listed below:

Springsure Hospital Museum o There is one state-listed heritage building in Springsure for council to maintain, which is the former Springsure Hospital

which now operates as a museum. o There are several other historical sites across the region and ACO is looking for funding to support their preservation. o ACO has submitted a Request for Quotation (RfQ) in relation to repairs needed for the former Springsure Hospital

building. A small budget of $45,000 to deliver the project has been approved. The ACO is tracking how much capacity there is to complete conservation repairs considering the limited funds available.




Former Rolleston Post Officeo The Rolleston Post Office is in the process of being restored. $50,000 has been spent on the restoration thanks to

funding raising efforts by the local Rolleston community. o The Rolleston Coffee Cart and Rolleston Progress Association are to have a meeting on 11 September 2019 regarding

this project. Some CHACAC members are attending the meeting. o There was an opportunity for a community group to apply for council’s Community Improvement Grant, for a maximum of

$20,000, however an application was not submitted in Round 2, which closed 31 August 2019. It was discussed that this grant would have been a great investment for the restoration process.

o Beazley Park is a well utilised communal space in Rolleston, and continued funding is important for sustainability. o Rolleston Post Office is another cross-departmental project, which sits within the portfolio of the community recreation

and facilities team. o ACO and CHACAC members conducted a site inspection on the building in November 2018. There was a wish list of jobs

put forward after the site visit and there was discussion of these being included in the 2020-2022 Action Plan.Action: ACO to discuss the Rolleston Post Office project with the Manager Community Recreation and Facilities. Action: ACO to investigate any quotes and available community grant funding for the Rolleston Post Office.Action: ACO to assist with training for succession planning for heritage venues supported by volunteers.Action: ACO to discuss with the Community Recreation and Facilities Team about developing a practical guide to the region’s community halls and historical facilities and sites.

Arts Assets Registero Council’s art asset register project submission was successful in receiving budget in the 2019-20 financial year for a gap

analysis of the arts assets register. Members noted that public artworks not listed need to be recognised and added.o Kathy Hawkins noted that artist Maxine Wild did a time capsule art project with the local school children in Lochington and

Muttaburra and would like this to be recognised as public artwork. o The Arts Assets Register will recognise works that are public art and/or that link to local significance. As a community, we

need to recognise the local artwork in our entire region, which also is linked to and used for tourism and cultural tourism.Action: Members to send to the ACC the GPS location, photos and details of any public artworks they are aware of to be considered for the Art Assets Register and Cultural Tourism.

Herbert River Bridge Artwork concept designo The idea of using timber from the old Herbert River Bridge for a public art piece in Duaringa has been discussed. This

work would recognise local heritage and improve the tourist loop. Promoting cultural tourism and the heritage of the area would invite visitors into our region.

o Creating a practical guide to all historical facilities and sites in the Central Highlands region was discussed. This would include providing locations, details, images and significant historical information.

Action: ACO to investigate further into the old timber from the Herbert River Bridge that is stored in the Duaringa Depot and discuss the Herbert River Bridge timber artwork idea.




Big Easel – Sunflower Painting Morton Parko The ACO has been monitoring the artwork. It is slowly deteriorating; the metal frame is acquiring rust and affecting the

painting. There are no current public art maintenance programs for public artworks. o It was noted that if the artwork is left to deteriorate longer it could become a big repair project and involve safety risks. o The ACO will be in contact with the original artist from Canada.o The ACO has asked members to submit any records relating to artworks in the region to her, so that relevant information

and heritage documents are available to support future restoration of artworks. These will be stored in council’s information management systems.

Action: ACO to liaise with the original Canadian artist and the Community Recreation and Facilities Team, about the restoration of the Sunflower Easel Artwork and discuss adding it into the Action Plan 2020.

Creative Cultural Futures and Heritage Action Plan communicationo The action plan is being communicated to the general public via the arts and cultural mailing list and will be promoted on

the council website and Have Your Say, Central Highlands. Action: ACO to resend an email inviting individuals and groups to register on the arts and culture mailing list. Action: ACO to send an email to CHACAC members to receive feedback on the what the “Have Your Say” question will be for 2019.

Youth eventso ACO has been in discussion with artists in relation to potential and planned youth events. This includes artists involved in:

film and film production – links to film festival physical theatre – ACO shared Headspace example with members ACO to collaborate with council’s Youth Development Team

o ACO mentioned it is wonderful to see independent groups step up to organise and participate in events, like the recent Multi-Cultural Event hosted by Our Rainbow House.

Librarieso ACO has arranged for a meeting with the Libraries Team in October 2019 as per an earlier CHACAC request.o Libraries now offer a number of apps that may be useful for the Arts, Culture and Heritage sectors.

Creative Cultural Futures and Heritage – Future Aspirations The aspirations document was distributed to members to review and provide feedback at the October RADF meeting, or to email

to the ACO prior. Discussion about the importance of celebrating the completion of projects. This will encourage more progress.

4 RADF Local Marketing RADF Local Marketing ACO revisited the previous meeting’s discussion about the promotional RADF postcards. Members agree that the current postcards do not effectively represent the RADF program. The following changes were

discussed:




o Use local images o Include more encouragement for community to get involved with RADFo Images to strongly represent RADF and what they do for the community

Action: ACO to email the current RADF postcard designs to CHACAC members again for discussion at the October RADF meeting.Action: ACO to action RADF program website changes with communications team once RADF Bid contract is completed.

Date for RADF Showcase Event Confirmation of date deferred to the next RADF Meeting in October 2019. Members brainstormed potential dates. Ideas included after the council election in March or April 2020, or in February 2020. Action: ACO to investigate dates for the RADF Showcase Event for discussion at the October 2019 RADF meeting.

5 General Business Metal in March Further project discussion to occur at the CHACAC meeting on 25 October 2019.

Injune Creative Odyssey ACO has invited Sue Pukallus of Injune Odyssey to come and speak to the group as a training exercise in relation to the

upcoming Metal in March event. Rolleston ladies Wendy Gibson and Deniece Clark gave an overview of the Injune Odyssey event. Mellissa Chick also spoke about her goals for an arts and craft event in Emerald.

Gallery Updates Maureen Burns suggested that there needs to be an employment opportunity for a gallery position, as there is a need to look after

the galleries, and to ease the workload on the ACO. It is hard for volunteers to take on the workload due to other employment and responsibilities.

ACO advised that due to gallery workloads and current expectations, gallery coordination and exhibition delivery will be added to the Creative Cultural Futures and Heritage Action Plan.

Carnarvon Creates ACO advised Carnarvon Creates project is progressing and will be held early 2020.

Member Updates

Maureen Burns - o The Capella Bakehouse Oven project has had a few holdups, just the building construction is now due to be done by the

end of October. o Private funding was sourced for professional signage (Council Policy complaint) 1800 x 1500, to affix to the existing wall

telling the story of the Bakehouse Oven.o The last Capella baker, Rodney Mallon, has donated equipment from the Bakehouse to the Capella Pioneer Village for



https://www.facebook.com/sue.pukallus?fref=gs&__tn__=,dlC-R-R&eid=ARBdudVCAjJuEWP7BYELVwxMEx-pNgDOSOlRqPb2kpsrsb9wYA4QmHr8a586z99J0HJI1xXMi1G18BPC&hc_ref=ARQDBX5rn570AZXHUaQ2QbcUTmrRdvXTlPKJrUfobmDmV0JsG0kX7MC23Joa116tXcI&dti=1651299225106330&hc_location=group

https://www.facebook.com/deniece.clark?__tn__=,dlC-R-R&eid=ARBOdvY3qUFG5rDRCe88PUjZlwr075AA6Sd2SISNkiGDjey9XH17c-PsWqi4ik4WZVMC1BF4pFAnYhcu&hc_ref=ARQvLpfW0hU_BceP-LzUMSjQMT1CxTbd-FcxqrOgQpbqcaqn_T2CVFXwkac7AMk84k0


display in front of the oven. These have been restored by the Capella Pioneer Village members.o The Peak Downs homestead restoration is almost complete. Replacement roof renovated and repaired windows, external

stairs, building repaint, and a disabled ramp installation were all part of the works.o The Village Committee is now looking for the funding required for the insulation and cladding for the homestead’s weather

damaged ablutions section.o Heritage Day is 14 September 2019. The kids’ pedal-powered tractor pull has a new tractor for the kids to try out.o The Capella Cultural Centre Manager has been sourcing more entertainers for the Cultural Centre. The Friends of the

Cultural Centre volunteer numbers have also increased.

Kathy Hawkins -o There are no public toilets located in Sapphire, this is reducing tourism and putting a damper on the community of

Sapphire.o The four towns at the Gemfields are all allocated under the same postcode of 4702. Local community members have

made requests to differentiate this for each of the four towns. Significant history is lost when they are grouped together. Each have their own individuality.

o There is also confusion that affects the tourism industry, as there is also a ‘Gemfields’ In North Queensland.

Action: ACO to send out email to request any additional member updates.

6 Meeting Close Next meeting will be held Friday 25 October 2019 at 10.00am in the Emerald Art Gallery meeting room in Emerald.

7 Lunch.8 Capella Pioneer Village

tour and Heritage Discussions

Capella Pioneer Village visit and heritage discussions with host CHACAC member Maureen Burns Members visited the Capella Pioneer Village and were guided by local Maureen Burns. The visit was very educational, and members all agreed that the improvements and overall experience is very worthwhile. The

facility and passion of the dedicated volunteers was praised by CHACAC visitors.

Heritage Day and Peak Downs Homestead 150-year anniversary Heritage Day is 14 September 2019

Disclaimer: Council minutes are public documents therefore minutes may need to be adjusted where appropriate to council formatting and publishing standards.




CHACAC Actions Table

Item/Project Action Responsible Status Notes

Central Highlands Arts and Cultural Advisory Committee (CHACAC)

20-06-19 CHACAC nominees to be presented as Communities Standing Committee (CSC) report to council August 2019 and new members to be added to mailing list.

ACO Completed

6-09-19 ACO to resend an email inviting individuals and groups to register on the arts and culture mailing list.

ACO In progress

6-09-19 ACO to send out email to members to receive feedback on the what the “Have Your Say” question will be for 2019.

ACO In progress

6-09-19 ACO to draft Creative Cultural Futures and Heritage action plan 2020-2022

ACO In progress

Creative Cultural Futures and Heritage Action Plan – present and future

19-07-2019 The Creative Cultural Futures and Heritage – Future Aspirations document to be distributed to members.

ACO In progress

The Carnarvon Gorge ‘Carnarvon Creates …’ Artist Retreat

31-01-2019 ACO to discuss project with Julie Barratt from CQ RASN.

ACO Ongoing

Metal in March 19-07-2019 ACO to add to 25 October 2019 CHACAC planning meeting agenda.

ACO In progress




20-06-2019 Metal in March concept explained to CHACAC visitors.

ACO Ongoing 20-06-2019 To be discussed further at a future meeting. Suggested tutor Keith LoBue – Anita Milroy to forward contactAlso, there is a Heavy Metal band which contain Blackwater members and have featured on Rage which may be a possibility.

31-01-2019 It is an aim this event to be held in 2020 in Springsure and Rolleston however to be run by a community group.

CHACAC Ongoing 31-01-2019 Cr Godwin-Smith has had initial discussions with some of the suggested arts tutors regarding barbed wire art workshops.

Arts Asset Register 6-09-19 Members to send to the ACC the GPS location, photos and details of any public artworks they are aware of to be considered for the Art Assets Register and Cultural Tourism.

CHACAC

ACC

In progress

Herbert River Bridge Artwork

6-09-19 ACO to investigate further into the old timber from the Herbert Creek Bridge that is stored in the Duaringa Depot and discuss the Herbert Creek Bridge Timber Artwork idea.

ACO In progress

19-07-2019 ACO to arrange for CHRC libraries visit - 25 October 2019 RADF meeting

ACO Completed

19-07-2019 ACO to arrange for CHRC libraries a progress report at 25 October 2019 RADF meeting.

ACO In progress 19-07-2019 ACO to arrange for CHRC libraries a progress report at 25 October 2019 RADF meeting.

20-06-2019 ACO advised CHACAC members library staff to get Blackwater Herald sent to State Libraries.

ACO In progress 20-06-2019 Blackwater staff flagged Blackwater Herald conservation as a priority and wish to flag significance of this collection’s conservation.

Collection Management and Digitisation project

14-02-2019 ACO to work with libraries on digitisation project. Other digitisation discussion areas deferred to September 2019.

ACO Deferred until September 2019




14-02-2019 ACO to investigate with State Library Queensland and State Records Queensland re: Blackwater Herald newspaper

ACO In progress 14-02-2019 ACO is working with Blackwater library staff and officers to send Blackwater Herald to State Libraries.

Volunteers 14-02-2019 ACO to discuss volunteer capacity to assist with digitisation work with coordinator of libraries.

ACO In progress No action required – Deferred to October 2019

6-09-19 ACO to email the current RADF postcard designs to CHACAC members again for discussion at the October RADF meeting.

ACO In progress

6-09-19 ACO to investigate dates for the RADF Showcase Event for discussion at the October 2019 RADF meeting.

ACO In progress

19-07-2019 ACO to add RADF showcase event to the list of 2019-20 promotional activities.

ACO In progress

19-07-2019 CHACAC members to obtain good quality images of RADF activities and workshops and use for RADF marketing material.

CHACAC In progress

20-06-2019 Discussion item for September meeting.

ACO In progress 20-06-2019 RADF local marketing requirements still to be determined.

19-07-2019 ACO to invite Rhys Kennedy to the opening night of the ‘Reasonable & Necessary’ Exhibition held in Emerald.

ACO In progress

RADF Marketing

19-07-2019 ACO to continue to investigate gallery training options and discuss at next CHACAC meeting.

ACO In progress

Training 6-09-19 ACO to assist with training for succession planning for heritage venues supported by volunteers.




19-07-2019 ACO to continue to follow-up heritage register map update

ACO Ongoing Heritage Register and planning areas

20-06-19 ACO continuing work with planning department on a local heritage register review.

ACO Ongoing

6-09-19 ACO to action RADF program website changes with communications team once RADF Bid contract is completed.

ACO In progress

ACO to update priorities on council website with new 2019-2020 program and associated RADF documents when Arts Queensland approve the current changes.

ACO To be deferred until September 2019

No action required – Deferred to September 2019

RADF Bid

ACO to update priorities on council website with new 2019-2020 program and associated RADF documents when Arts Queensland approve the current changes.

ACO In progress No action required – Deferred to September 2019

6-09-19 ACO to liaise with the original Canadian artist and the Community Recreation and Facilities Team, about the restoration of the Sunflower Easel Artwork and discuss adding it into the Action Plan 2020.

ACO In progress

6-09-19 ACO to investigate any quotes and available community grant funding for the Rolleston Post Office.

ACO In progress

6-09-19 ACO to discuss with the Community Recreation and Facilities Team about developing a practical guide to the region’s community halls and historical facilities and sites.

ACO In progress

Arts and cultural facilities

6-09-19 ACO to discuss the Rolleston Post Office project with the Manager Community Recreation and Facilities.

ACO In progress




19-07-2019 ACO to discuss with council’s communications team the suggestions and recommendations made by CHACAC members.

ACO In progress 19-07-2019 ACO to discuss with council’s communications team the suggestions and recommendations made by CHACAC members in updating the Emerald and Springsure Art Gallery pages on council’s website. Refer to List tabled earlier in these minutes.

Arts and cultural website feedback

20-06-19 All members are requested to review the Arts and Culture page on the council website and bring back comments and suggestions.

CHACAC In progress 20-06-19 Members have requested changes to the Arts and Culture pages on the council website. Members are to review and provide feedback to ACO at next meeting.

20-06-19 CHACAC members details to be added to council website on approval of individual members.

Member updates 6-09-19 ACO to send out email to request any additional member updates.

ACO





10.1.2 Community Grants

DECISION REPORT

Date: 8 October 2019


Author: Annette Burton, Community Development Officer


File Reference: ECM # 819661

EXECUTIVE SUMMARY:

The Central Highlands Regional Council Community Grants Program provides financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands. Each year there are two rounds held in February and August.

Applications for the second round of 2019 closed on 31 August 2019. There were 27 applications received. Of these, 25 applications were found to be eligible and were evaluated by the Community Grants Assessment Panel on 16 September 2019.

The Community Grants Program has three categories; Community Assistance (received 8 applications, 8 eligible), Sport and Recreation (received 9 applications, 7 eligible) and Community Improvement (received 10 applications, 10 eligible).

This report puts forward the Community Grant Assessment Panel’s recommendation for council to endorse 19 of the 27 eligible applications received, to the total value of $142,583.51.


That Central Highlands Regional Council endorse the Community Grants Program Assessment Panel recommendation that the 19 applications listed below are deemed successful for Round 2, 2019.

Grant GST (if GST

registered)

TotalOrganisation Project Grant Category

$ $ $Bauhinia Polocrosse Club Amenities block Sports &

Recreation5,000 NIL 5,000

Blackwater Tiny Tots Centre Inc

Tots storage and table upgrades

Community Assistance

3,000 300 3,300

Blackwater Toy Library Inc New children's toys Community Assistance

3,782.24 NIL 3,782.24

The Creche and Kindergarten Association Limited (C&K) Emerald South Community Childcare Centre

Outdoor environment / playground upgrade


4,727.27 472.73 5,200

DancEdge Emerald Dance floor upgrade Community Improvement

20,000 2,000 22,000

Dingo Tennis Club Installation of insulated ceiling

Sports & Recreation

5,000 NIL 5,000

Emerald Brothers Cricket Indoor cricket nets and equipment

Sports & Recreation

4,000 NIL 4,000

Emerald Karting Club 2020-2022 Strategic Plan Sports & Recreation

5,000 NIL 5,000

Emerald Magpies Cricket Practise net upgrade Sports & Recreation

5,000 NIL 5,000



Emerald Scout Group Camping gear and office equipment

Sports & Recreation

3,000 300 3,300

Epic All Sports Inc Tank purchase Community Improvement

20,000 NIL 20,000

Gemfields Community Support Association Inc

Meals on Wheels dishwasher


5,000 500 5,500

Gindie State School Parents and Citizens Association (P&C)

Resurfacing cricket pitch Sports & Recreation

5,000 NIL 5,000

Marist College Emerald Parents and Friends Association (P&F)

Purchase and install of turf to sports field

Community Improvement

20,000 2,000 22,000

QCWA Emerald Branch Refurbishment of kitchen Community Assistance

5,000 NIL 5,000

Rolleston Campdraft Association

Replacement of chairs and tables


5,000 NIL 5,000

Rolleston Tennis Club Court upgrades Community Improvement

16,874 NIL 16,874

Returned and Services League of Australia (RSL) (Sub Branch Gemfields)

Grid solar system Community Assistance

5,000 NIL 5,000

The Rolleston Rag Inc Festival of Small Halls Community Assistance

2,200 NIL 2,200

Total Community Grants Program Round 2, 2019 is $142,583.51.

REPORT:

The Central Highlands Regional Council Community Grants Program provides financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands.

The grants program provides clubs and associations opportunity to apply for appropriate grants in three categories. The three application categories and their maximum grant values are as follows:

Community Assistance, $5,000. Sport and Recreational Assistance, $5,000. Community Improvement, $20,000.

The overall purpose of these grants is to assist in building and strengthening communities, increase sharing and participation, and general wellbeing.

The grant’s goals are to: Develop the capacity and sustainability of organisations or support innovative programs to meet the

needs of members and the community; and Support the acquisition or upgrading of facilities and equipment (excluding personal-use items).

Expressions of interest for the grants program are advertised twice a year to support the two application rounds scheduled for February and August. This financial year Council has budgeted $286,500 for successful grants.

Applications for the second round of 2019 closed on 31 August 2019. There were 27 applications received with 25 eligible applications being evaluated by the Community Grants Assessment Panel on 16 September 2019.

The Community Grants Program has three categories; Community Assistance (received 8 applications, 8 eligible), Sport and Recreation (received 9 applications, 7 eligible) and Community Improvement (received 10 applications, 10 eligible).



The Community Grants Assessment Panel members include 2 community members, 2 Councillor representatives and 1 Council staff member.

This report puts forward the Community Grant Assessment Panel’s recommendation for council to endorse 19 of the 27 eligible applications received, to the total value of $142,583.51.

Unsuccessful and ineligible applicants will be notified by mail and if requested will be provided advice regarding why their application was not successful.

Funds will only be dispersed to successful applicants after evidence of their projects’ completion and total costs are supplied to Council.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.3 - Corporate Plan Strategy: Active and inclusive communities.1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.

Budget/Financial/Resourcing: The current year budget provides $286,500 for community grants (across the three categories). This report recommends expenditure within budget of $142,583.51.

Legal/Policy/Delegations:The successful grant applications must be eligible to receive a Community Grant according to the Community Grants Program Guidelines.

Communication/Engagement:The Community Grants Program was promoted in July and August 2019 through council offices, libraries and Central Queensland News.

Risk Assessment: Risks are addressed in the following conditions of offer for successful applications.

Conditions of Offer:1. Expend funds within six months of approval (date appearing on the offer letter). 2. Complete the ‘Community Grants Acquittal Form’ including project summary, copies of receipts

and any support material required within six months of approval.3. If the organisation has funds that are not fully expended by the end of the six months and these

funds are still required, the organisation must provide council with a written request for an extension, of no more than six months, providing a valid reason why the project has not been completed and an overview of works currently completed, to retain the funds.

4. Approved funds will be dispersed after evidence of the project’s completion and total cost has been supplied through the acquittal process.

5. Acknowledge council’s contribution in any publications or publicity materials associated with the funded activities.

6. Contact the Connected Communities Team if there is any change to the project / program / event for which funds were granted.

Timings/Deadlines:In accordance to the Community Grants conditions of offer, successful applicants have a limited amount of time to acquit funds. Approval of the applications recommended will support successful applicants to begin their projects immediately.



Alternatives considered:The Community Grants program is endorsed for the 2019-20 financial year. Projects meeting the criteria advertised have been identified and put forward for consideration for council to endorse. No alternatives were considered.

SUMMARY:

The Community Grants program is a competitive process that enables council to provide financial assistance to local community groups and organisations that make positive contributions to the quality of life in the Central Highlands. This program supports positive outcomes across the Central Highlands region by facilitating efficient investment in our communities.

This report puts forward 19 of the 27 eligible applications received in round two of the 2019 Community Grants Program for council to consider for endorsement. These applications have a combined total value of $142,583.51.

ATTACHMENTS:

1. Community Grant Guidelines 2019 [10.1.2.1 - 7 pages]


centralhighlands.qld.gov.au

CENTRAL HIGHLANDS REGIONAL COUNCILCOMMUNITY GRANTS PROGRAM

GUIDELINESThe aim of the Central Highlands Regional Council’s Community Grants Program is to provide assistance to local community groups/organisations makingpositive contributions to the quality of life in the local government area.

Important: Before filling in your application form, please read all the information contained in these guidelines.

Round Opening Date Closing Date

Applicants notified Timeframes for of grant outcomes completed acquittal (if successful)

5.00pm, End of March 6 months 28 February

End of September 6 months 31 August

Note: Please ensure programs, projects and activities fit within the timeframes mentioned above.

Community Assistance Grants, Sport and Recreation Assistance Grants and Community Improvement Grants are available to:

• Develop the capacity and sustainability of organisations/groups or to develop innovative programs to meet the needs of members and the community.• Support the acquisition or upgrading of facilities and equipment (excluding personal-use items).

Grant aims

Ph: 1300 242 686

1

Applications may be submitted on the correct application form, in the following categories to the maximum indicated:

Category Maximum

• Community Assistance Grant $5,000• Sport and Recreation Assistance Grant $5,000• Community Improvement Grant $20,000

Grants are offered twice each year.

5.00pm, 2 Mid July

1 1 November





Groups/organisations are required to:

• Have the majority of members of the organisation/group reside in the Central Highlands Regional Council area.• Operate predominately within the Central Highlands Regional Council boundaries.• Have acquitted any previous Central Highlands Regional Council or former shires of Bauhinia, Duaringa, Peak Downs or Emerald grant satisfactorily.• Be free of debt with Central Highlands Regional Council.• Be an incorporated ‘not-for-profit’ organisation or company limited by guarantee that has been endorsed by the Australian Taxation Office (ATO) as a charity, tax exempt fund or deductable gift recipient. Unincorporated groups are eligible to apply, providing that their application is made through the appropriate incorporated body which supports the program, project or activity.• Have relevant public liability insurance cover.• Be accessible for any member of the community.• Demonstrate a clear need for financial support and show that other avenues of financial support have been explored (e.g. other grant funding).• Submit the organisation’s most current financial statement (as submitted to the Office of Fair Trading) or latest treasurer’s report including bank balances covering previous12 months.• Submit a detailed budget for the program, project and/or activity and two (2) quotes from registered businesses, for all items to be funded for the grant (including where possible at least sourced in CHRC boundaries)• Provide in principle support from the land owner or trustee of the land prior to application submission.• Sought advice regarding building works and approval prior to application submission (if applicable).

Eligibility Criteria

Please Note:

• The grants program aims to provide limited financial assistance in relation to development of program, project and/or activity, and is not intended to be relied upon as a primary source of funding. Council encourages co-funding from other sources and reserves the right to part fund a grant application.

• Only one application will be accepted from each group/organisation per funding round.

• Where appropriate, arts and cultural projects should apply to the Regional Arts Development Fund (RADF) program. www.centralhighlands.qld.gov.au/regional-arts-development-fund

Ph: 1300 242 686

2





The following organisations/groups are unable to apply:

• Political groups • Government agencies• Businesses and commercial organisations• Community organisations operating more than 30 gaming machines• Schools (public or independent) - unless sponsored by eligible community organisation/group• Organisations or groups who were successful in attaining a council grant in the previous round• Organisations whose capital and operating requirements are met directly from Federal or State Governments or their Departments or from Government owned corporations unless they demonstrate that there is a clear community need that cannot otherwise be met• Organisations or groups that support discrimination in any form

Ineligible Items

Ph: 1300 242 686

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The following will not be considered for funding:

• Ongoing salaries/wages for staff• Recurrent costs associated with day-to-day operations.• Retrospective funding – Programs, projects and/or activities that have commenced or completed prior to acknowledgement of grant outcomes.• Items/programs that are the core business of a Government Department, tourism or economic development organisations.• Programs, projects and/or activities that do not involve the Central Highlands Regional Council community.• Items of equipment or other expenditure that are personal or of a personal gain.• Assets Council believe have an unacceptable risk of being damaged, lost, causing injury or quickly losing value.• Freight, travel and accommodation related costs, merchandise, catering and hospitality, prizes and raffles (unless demonstrated essential to program, project or activity)• Fund raising events and activities.• Insurance costs.• Payment of debt.

how to applyCouncil staff involved in the administration of the Community Grants Program are available to provide general guidance to assist with the preparation of your application. Please contact the Customer Service Centre on1300 242 686.

Community Grant Program Application Forms can be obtained from council’s Customer Service and Rural Transaction Centres, libraries or by accessing council’s website (www.centralhighlands.qld.gov.au/community-grants). Ensure you are applying using the correct category application form:• Community Assistance Grant• Sport and Recreation Assistance Grant• Communtiy Improvement Grant

Completed grant forms can be returned to Council’s Customer Service and RuralTransaction Centres or sent or emailed to [email protected].





The high demand for funding under the Central Highlands Regional Council’s Community Grants Program will mean that not all grant applications can be approved. Although an application may meet the assessment criteria, approval will depend on available funds and the number and quality of applications. Please see each category (Community Assistance Grant or Sport and Recreation Assistance Grant or Community Improvement Grant) for individual selection criteria.

All funding submissions will be assessed against the selection criteria by the assessment panel. In general, the assessment is a formal process, which consists of independent community members, councillors and specialist council staff with recommendations endorsed by council at a council meeting.

All applicants will receive written notification of their applications outcome. Successful applications will also be acknowledged on council’s website for public viewing.

How Are Applications Assessed?

Definitions & Interpretations:

“Applicant” The organisation/group who will be implementing the proposed program, project or activity.

“Council” Central Highlands Regional Council (CHRC).

“Incorporated” Organisation incorporated under the Queensland Associations Incorporation Act 1981.

“In-kind contribution” A donation of goods or services, time or expertise, rather than cash or appreciated property

“Sponsor” The incorporated organisation which supports the program, project or activity.

Ph: 1300 242 686

4

It is expected that successful applicants will:

• Complete and return their letter of acceptance;• Commence the approved program, project and/or activity utilising the funds for the purpose for which they were granted;• Finalise the payment of invoices/expenses associated with the approved program, project and/or activity;• Complete and return the Acquittal Form to Council within the six (6) month timeframe. The Acquittal form must be accompanied by copies of invoices, proof of payment (receipts/paid invoices/nil statements), project summary and other associated supporting material.

Upon receipt of completed acquittal forms and associated documentation Council will reimburse the approved amount to the successful organisation/group. In a case of variation to the program, project or activity and/or amounts quoted additional advice from Council will need to be sought.

How Are Applications Acquitted?





How do I know which category to apply under?

Applications close 5.00pm, 28th February and 31st August each year

Please send application form to:The Chief Executive OfficerCentral Highlands Regional CouncilPO Box 21Emerald QLD 4720

[email protected]

Ph: 1300 242 686

5

Further information:Central Highlands Regional Council1300 242 68

www.centralhighlands.ql.d.gov.au

Application Form:

• Ensure you are completing the correct application form.• Ensure you have attached all items listed in the document checklist.• Ensure you have met all eligibility requirements.

Selection Criteria:

In general, the assessment process will consider the following key selection criteria:• The funding request directly supports a demonstrated need within the community (30%)• The project provides a direct or indirect benefit for residents in the community (30%)• Demonstrated ability to meet current financial obligations; include quotes, budget and financial statement (20%)• Demonstrate that attemptshave been made to raise funds from other sources. (10%)• The applicant organisation is making a contribution to the program, project and/or activity. (10%)

Community Assistance Grants

Community Assistance Grant:

• Organisations with community focus, not providing organised sport and recreation activities. • The organisations constitutions main objective is to provide community benefit.

Sport and Recreation Assistance Grant:

• Organisations providing organised sport and recreation activities. • The organisations constitutions main objective is to provide organised sport and recreation activities.

Community Improvement Grant:

• Organisations with a focus to completing aspirations of their community in accordance to the CH2022 community plan.• This category is open to both community focus organisations and sport and recreation organisations.





Central Highlands Regional Council have recently embarked on a journey to complete ‘The Game Plan – a plan for organised sport’. The aim of this plan is to ensure that the future of organised Sport and Recreation is viable and sustainable. A major focus is the strategic planning of our clubs and facilities, the new Sport and Recreation Grants program will ensure that the projects selected for funding will align with the vision and objectives that have been adopted through the Game Plan process

Sport and Recreation Assistance Grant

Ph: 1300 242 686

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The new application form has seen a change in some of the grant questions and the addition of two basic templates that will assist in the planning stages. Application Form Project Plan Template Strategic Plan Template

Selection Criteria :

• Demonstrates a need for the future of your organisation and the Central Highlands (30%)• The funding will assist in the increase of active participation in your organisation (15%) • Demonstrated consultation with other organisations including council in regards to the project (15%)• Demonstrated ability to meet current financial obligations; include quotes, budget and financial statement (20%)• Demonstrate that attempts have been made to raise funds from other sources. (10%)• The applicant organisation is making a contribution to the program, project and/or activity. (10%)

Application Process

Our Vision:

‘In 2028 Sport in the Central Highlands enriches the lifestyles of our active community, Sport will be accessible, inclusive and provide opportunities for all’

1. SUSTAINABLE:Sport is here for the future

2. COLLABARATIVE: That council and clubs work together

3. PROGRESSIVE

4. ACTIVE CLUBS(PARTICIPATION)

OUR OBJECTIVES:Moving forward together





Central Highlands Regional Council will invest up to $20,000 towards successful community improvementapplications. The Community Improvement Grants Category of the Community Grants Program has been introduced to compliment the aspirations of the Community Plan.

COMMUNITY IMPROVEMENT Grant

Ph: 1300 242 686

7

Ensure you have met all eligibility requirements. Ensure you are completing the correct application form. Ensure you have attached all items listed in the document checklist.

In general, the assessment process will consider the following key selection criteria:

• The funding request directly supports a demonstrated need within the community. (15%)• The project provides a direct or indirect benefit for residents in the community. (15%)• Demonstrated ability to meet current financial obligations: include quotes, budget and financial statement. (15%)• Demonstrate that attempts have been made to raise funds from other sources. (10%)• The applicant organisation is contributing to the project. (10%)• The project has links to regional outcomes; resourceful vibrant community, integrated quality infrastructure, diverse prosperous economy, healthy natural environment and/or proactive open governance. (10%)• Connection to Strategic Directions identified. (10%)• Minutes from Community Reference Group Meeting (CRG) meeting that demonstrate support for project. (5%)• Timeline (including risk management). (10%)

Applications which connect to items identified in the strategic directions (action plan) document for relevant community will be highly regarded. Community Plan and Strategic directions documents can be found at www.haveyoursay.chrc.qld.gov.au If your project is not included you are still eligible to apply.

Applications which attach minutes from relevant Community Reference Group showing the project has been favourably discussed will be highly regarded. If your project is not recorded in CRG minutes you are still eligible to apply.

It is highly recommended you speak with a Community Development Officer prior to completing your application.Community Development Officers can assist you with Strategic Directionsand Community Reference Group connections.

Application Process

A Community Plan is a long term road-map setting out the steps for achieving future community visions. Central Highlands Regional Council Community Plan is comprised of a region-wide plan setting out our regional vision, outcomes and goals, and 13 place community plans.

Our regional outcomes include:

1. RESOURCEFUL VIBRANT COMMUNITY

2. INTEGRATED QUALITY INFRASTRUCTURE

3. DIVERSE PROSPEROUS ECONOMY

4. HEALTHY NATURAL ENVIRONMENT

5. PROACTIVE OPEN GOVERNANCE





11 INFORMATION REPORTS

11.1 Customer and Commercial Services

11.1.1 Customer and Commercial Services - Departmental Update

DEPARTMENTAL UPDATE REPORTDSION REPORTDate: 8 October 2019 Presentation Duration: Approx. 10 minutes


Author: Rebecah Brosnan, Acting Manager Customer Service

Authorising Officer: Michelle Webster, General Manager Customer and Commercial Services

File Reference: TBA

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Customer and Commercial Services department.


That Central Highlands Regional Council receive the Customer and Commercial Services departmental update report, highlighting key activities for the month of September 2019.

REPORT:

1. CUSTOMER SERVICE AND AREA SUPPORT

Vacant Area Support Officer Springsure – position filled internally. Vacant Part-time Area Support Officer Tieri – position filled; successful candidate commences 14

October 2019. First Half 2019/20 Rates Notices due (12 September 2019). Moderate impact on customer service, with

payments/calls received similar to that of last year (due 18 September 2018).



Customer Request Management (CRM) Statistics – September 2019

819 total CRM’s for September down 14% from the previous month.



Contact Centre Statistics

1854 total calls received for (August) down 2.5% from the previous month. Percentage resolved at first point of contact up 10% from 60% in July. Comparatively to the same time last year, 65 fewer calls were received in September this year with

the percentage of calls resolved at first point of contact up 1%.

Resolved at first point of contact (FPC)

Benchmark 70-80% Resolved, 10% CRM & 10% Referred

September – 74% (1335 calls) Resolved 16.5% (296 calls) CRM 3% Referred (156 calls)

FPC % = Resolved + CRM divided by Total Calls x 100

September FPC = 91%



Current Rates & Water Cycle Summary (Total Calls)

Graph and table provide a comparative analysis of calls received during specific periods within a current rates and water billing cycle.

Period (during current billing cycle) Total Calls Calls Resolved CRM (Requests Logged)

Rates Issued (Aug -19) 461 68 31Rates Due (Sept -19) 622 578 27Water Notice Issued (Oct -19) Water Notice Due (Nov -19) Reminder Notice Water (Dec -19) Rates Issued (February-20) Rates Due (March-20) Water Notice Issued (Apr-20) Water Notice Due (Ext)

Peak Services

27 Calls received for September 2019.



Grade of service not available at the time of reporting

After-hours call-outs (By Type)

Turn on TechnologyOne (TOTO) Update

Cycle 2 – User acceptance Testing (UAT) completed. Cycle 3 – User Acceptance Testing commenced 23 September 2019. The organisation welcomed the efforts of staff across customer service and area support, records

and community’s administration to assist in registering 10,000 documents over four days in ECM (records management system) in preparedness for go live.

Customer Service and Area Support staff participated in first round of Key User Training to support module champions and staff post go live.

ATTACHMENTS:

NIL



11.1.2 Community Consultation Meeting Minutes - Tieri - 21 August 2019

INFORMATION REPORT

Date: 8 October 2019 Presentation Duration: Approx 2 minutes


Author: Fiona Eyles, Coordinator Area Office Capella/Tieri


File Reference: ECM# 1466010

EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of good governance and critical to effective planning and delivery of infrastructure and services that meet the needs and expectations of the community. Community Consultation Meetings are conducted once annually in various communities throughout the Central Highlands Local Government Area (LGA) and provide opportunity for council and the community to meet and discuss key issues, plans and projects.

Tieri Community Consultation Meeting was held on 21 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Tieri Transaction Centre on 21 August 2019, noting there were not actions arising from the meeting.

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, Council applies the concepts outlined in the IAP2 (International Association for Public Participation) Framework that has been customised for the Central Highlands community and, within approved budgets and resources. The Community Consultation Meeting was held on 21 August 2019 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.1.2 - Position the community at the heart of the advocacy strategy.

Budget/Financial/Resourcing:



There is a budget for costs and resources utilised during Community Consultation Meetings.

Legal/Policy/Delegations:Community Consultation Meetings are held in accordance with The Local Government Act 2009 (Sec.4 Local Government Principles) and Council’s Community Engagement Policy.

Communication/Engagement:Community Consultation Meetings are a ‘two-way’ method of engagement that provide community members the opportunity to express their opinions on a particular issue or proposal.

Risk Assessment: There are no risks related to the presentation of these minutes, however, it is considered best practice to share these to be ‘received’ by council.

ATTACHMENTS:

1. Community Consultation Minutes Tieri – 21 August 2019


Tieri Councillor Community Consultation Meeting – 21/08/19 Page: 1

MINUTES OF TIERI COMMUNITY CONSULTATION MEETING

LOCATION: Tieri Transaction CentreMINUTES OF MEETING HELD: 21 August 2019PRESENT: Roger Decker, Joel May, Cr Alan McIndoe, Cr Chris Rolfe, Cr Megan Daniels, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Fiona Eyles

APOLOGIES: Cr Paul Bell, Cr Gai Sypher, Cr Gail Godwin-Smith, Cr Kerry Hayes,

MEETING COMMENCED: 10.45amMEETING CHAIRED BY: Cr Gail NixonMINUTE TAKER: Fiona Eyles

ITEM NO.

SUBJECT SUMMARY OF DISCUSSION ACTION BY WHO CRM NUMBER

COMMUNITY CONTACT

MONITORING/COMMENTS

1 Welcome and overview.

Cr Gail Nixon welcomed attendees and introduced the Councillors & staff. Distributed fact sheet on what has been happening within Council.

2 Overview of Tieri Happenings

Reporting Glencore have a lot happening in town. Significant resources have gone into the refurbishment of the Shopping Centre.

New tenant has moved into the Foodworks Supermarket and the Bakery re-opens on Monday with full retail service. The retail side of the bakery has been closed for 7 years, however limited wholesale services were still available.

There will be some change of tenants in other stores and Glencore believe this will refresh these stores.

There will be works on external areas and ablution blocks to bring the building into the future. This

Information only Roger Decker




will help to attract and retain people to the township.

The vacant Qld Country Credit Union store will be used to house a Cultural Heritage Artifact display. Glencore have a lot of artifacts from original owners.

The newsagency is vacant and will be used for the occasional “pop up” store. The NAB shop will be transformed into a medical centre.

Cr Rolfe asked if there were any banking facilities? The only service is through Australia Post. Cr Rolfe suggested to approach the Capricornia Credit Union, they may be interested in setting up. They are providing a service to the Springsure community through the Council office.

Cr Daniels suggested to inform Council and Emerald Tourism Information Centre about the Cultural Heritage Artifact display because there isn’t any across the region and will be of some interest to tourists.

3 CTM Links Glencore have provided financial support to CTM Links to run events in Tieri. There is a Suicide Prevention workshop at the Civic Centre today.


4 Pathways Program

Glencore had a pathways program with the local Indigenous people to get them work ready. This has had some success with participants taking up positions with contractors in the town. This





program will be rolled out with other Glencore sites.

5 Housing Glencore have been undertaking refurbishment of houses. There are 490 houses in Tieri with 165 currently vacant. This was contributed to the closure of Oaky No 1.

Company does a good job managing assets in the town, improvements are not short term.


6 Childcare Centre Springsure

Thank you to Michael, Solomon and Joel May for their contribution towards the establishment of Childcare Centre in Springsure.

Information only Cr Rolfe

7 Sustainable population in Tieri

One of the main challenges for Glencore is to have a sustainable population. Work is in progress to revitalise the town. We’re also working with the Tieri CRG on the Liveability Strategy, improvements to signage and footpaths.

Information only Joel May

8 Hole in Water Tank

When will the hole in one of the main water tanks at the Treatment Plant be repaired? The head of the water had to be dropped by 5m until it was repaired. This has affected the water pressure and is a concern for next week when they undertake hazard reduction burns.

Cr Daniels asked when did this happened?

Roger informed the leak was identified last month, Peter Manning informed Glencore and messaging put on Facebook.

Scott Mason, CEO messaged for a response during the meeting.

Peter Manning

Roger Decker Ongoing - The reservoir hasn’t been repaired yet. The work requires a specialist repairer, order was placed 20/8/19 and will be approximately 2 – 3 weeks before repairs are done. The other reservoirs are being operated at higher levels to reduce impact to supply. The cost to repair is approximately $54K.

9 Street Maintenance

There is some damage to the road surface in front of the fire station.

There has been some NDRRA and capital works

Todd McCorkell

Roger Decker Resurface work including stabilisation and asphalt in front of the fire station




undertaken in the past 12 months on roads.

There are a few issues with some curb inlets. There is a crew doing some pipe and culvert repairs this financial year.

and service station will be undertaken within the next 3 months.

10 Parks & Gardens The Parks & Gardens team are doing a great job! Casey Gooden is the new supervisor of this team. Scott recognised the work by the previous supervisor and team on keeping the finger parks mowed & clean which reduced the threat of any fire hazard.

Information only Todd McCorkell / Scott Mason

11 Fire Mitigation Burns

Fire mitigation burns around Tieri are being undertaken on Tuesday 27 August 2019.

Due to concerns about the water pressure Council will provide a water truck as a backup.

Tyronne Meredith / Todd McCorkell

Roger Decker Burn was very successful with Council providing a water truck and grader

12 Illegal Riding of Motor Bikes

Is there still an issue with the illegal riding of motor bikes around Tieri? Following the incident at Tieri, Council’s stance was this was not to occur on Council land and signage put up indicating this.

Council is focusing on having family riding parks with one being trialed in Emerald and if successful replicate this in other areas.

Information only Scott Mason

13 Road Works Council is going through the design work for the shoulder scour on Grasstree Road. Works are to be completed by end of 19/20 financial year, subject to weather.

Information only Tyronne Meredith




Investigation works at German Creek have started to make it safer for road users.

There will be some remedial work, tree clearing on the fire breaks around Tieri.

Roger informed that DNRME have advised that they may be able to assist with the provision of a small dozer to reform the fire breaks. Currently the breaks are like small creeks and there is a need to redirect storm water to prevent the erosion of the breaks.

Todd McCorkell

Roger Decker

14 Tieri CRG Cr Daniels acknowledged the work of the Tieri CRG and Imbi Josey, Community Development Officer on the new signage in Tieri. The new maps look great.

Information only Cr Megan Daniels

15 Earth Reservoir Is the earth reservoir on Talagai Avenue still being broken into by locals wanting to swim? The fence was being cut to gain access.

Glencore were unaware of any incidences.

Roger reported that Flow-Max maintain the dam on behalf of Glencore and have reported that the dam wall is deteriorating. Glencore is responsible for the dam and Council the treatment plant.

Information only – Inspection following the meeting.

Scott Mason

Roger Decker

16 Staff Recruitment Jobs growth in CQ over the last 12 months has been 5.6% growth out stripping the state growth 1.8%. Council’s biggest challenge is to attract staff especially to an area they are not familiar with.





Cr Daniels informed that CHDC released 6 months ago a liveability video on the region for employers to put on their job ad sites.

Roger Decker advised that there is also a video ‘Discover Tieri’ on the www.tieri.com.au website. The website is going to be developed further. Signage also relates to the website.

17 Signage Imbi provided an update on the signage for Tieri. There was a community engagement process back in February, and the designs have been finalised for the steel cutout signs to be installed either side of the town entrance. Work has commenced on site. There will also be new blue distance and services signs to be installed. There are 4 new street flag poles matching the existing ones with new flags for various events during the year. New map signs of the town have been installed. Work is in progress to repurpose existing large town sign.

Information only Imbi Josey

18 Tourism suggestion

Tieri is a unique town with the soil types and tree stands. Judy suggested that this could be promoted through Tourist Information Centre.

Cr Rolfe advised that Glencore are working through the Springsure CRG to have name plates to identify trees in Springsure.

It was suggested that this could be linked to the Tieri website.

CRG may like to work on the suggestion. Could be included in the Cultural Heritage display

Imbi Josey Judy Wroe



http://www.tieri.com.au/


19 Fairbairn Dam Levels

What is the water level of the Fairbairn Dam?

It is currently 17.27% and falling. Council is currently reviewing the drought management plan and what the triggers are to set restrictions.

Cr Daniels Roger Decker Information only

20 Growth outlook for the Region

What is the growth outlook for the region?

How is Tourism going?

The weather is having an impact on the agriculture sector.

Positive outlook. Season was a bit later this year. There has been an increase of about 15% in caravan parks.

Consultation has commenced on a new tourism strategy for the next 3 years. Working on extending the tourist season and promotion of locals exploring their own region.

Cr Rolfe

Cr Nixon

Cr Daniels

Joel May Information only

MEETING CLOSED: 11.55am

NEXT MEETING: 2020





11.1.3 Community Consultation Meeting Minutes - Theresa Creek, Clermont Rubyvale Road - 21 August 2019

INFORMATION REPORT






EXECUTIVE SUMMARY:


Theresa Creek, Clermont Rubyvale Road Community Consultation Meeting was held on 21 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Theresa Creek, Clermont Rubyvale Road on 21 August 2019, noting the following actions have been logged as Customer Requests (CRM):

a. Large green sign ‘No Roadtrains beyond this point’ at the T- intersection of Clermont and Capella Rubyvale Roads has been removed, Council to replace sign as appropriate [CRM 83442/2019].

REPORT:



Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities



1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.1.2 - Position the community at the heart of the advocacy strategy.

Budget/Financial/Resourcing: There is a budget for costs and resources utilised during Community Consultation Meetings.




ATTACHMENTS:

1. Community Consultation Minutes Clermont Rubyvale Road – 21 August 2019 2. Community Consultation Tracking Sheet – Clermont Rubyvale Road – 21 August 2019


Clermont Rubyvale Road Community Consultation Meeting – 21/08/19 Page: 1

MINUTES OF CLERMONT RUBYVALE ROAD COMMUNITY CONSULTATION MEETING

LOCATION: Theresa Creek Crossing, Clermont Rubyvale RoadMINUTES OF MEETING HELD: 21 August 2019PRESENT: Ian & Lorraine O’Shannessy, Les & Cathy Flohr, Scott Hensley, Peter Wharley, Cr Kerry Hayes, Cr Alan McIndoe, Cr Chris Rolfe, Cr Megan Daniels, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Fiona Eyles APOLOGIES: Cr Paul Bell, Cr Gai Sypher, Cr Godwin-Smith, Tim & Louise Cook, Cameron & Judy Hicks, Mick & Amanda Gittens

MEETING COMMENCED: 2.05pmMEETING CHAIRED BY: Cr Kerry HayesMINUTE TAKER: Fiona Eyles

ITEM NO.

SUBJECT SUMMARY OF DISCUSSION

ACTION BY WHO CRM NUMBER

COMMUNITY CONTACT

MONITORING/COMMENTS


Mayor Kerry Hayes welcomed attendees, introduced the Councillors and staff.

Fact sheets on what has been happening within Council were distributed to attendees.

Mayor Hayes gave an overview on the following:

Commitment of $40M under the Roads for Strategic Importance for the Springsure Tambo Road. Council is strongly advocating for additional roads as part of the supply chain link, Duaringa to Bauhinia and Cotherstone Road, Capella to Dysart.

Commitment of $10M for the Emerald Hospital.

Information only Cr Kerry Hayes




Council has been successful in securing $1M from both the State and Federal Governments for improvements to the Emerald Sale Yards.

Update of the progress of the proposed meat processing plant in the region.

Council is receiving a lot of feedback on weeds in the shire. The shire is now fully drought declared.

1080 Baiting – Peter Wharley informed that there was a baiting program held in May and there will be another one soon.

Jobs growth in CQ over the last 12 months has been 5.6% growth out stripping the state growth 1.8%. Council’s biggest challenge is to attract staff especially to an area they are not familiar with.

Cr Chris Rolfe advised that DNRME will be having a stock routes workshop on 11 September at McIndoe Function Centre.

Qld Government waste disposal levy. The levy is payable for commercial waste and does not include household waste.

Tammy Maley from the sale yards would like to access any historical photographs of the facility.

2 Road Maintenance

Thank you to Council for the maintenance works on the Capella Rubyvale and Clermont Rubyvale Roads. Improved visibility has made

Scott Mason, recommended Council document this road for future contribution

Tyronne Meredith

Peter Wharley Ongoing




travelling these roads safer. There has also been work undertaken on the first part of Reklaw Road, with work still required on the next section. This road provides access to the Tomahawk Fossicking area. Peter has assisted with welding repairs to 2 caravans in the past couple months.

Peter invited Councillors to do an inspection of the Reklaw road as they travel to Rubyvale.

There was a long-standing agreement to maintain this road which ceased some time ago. The road is located on private property. The gazetted road / stock route to the fossicking area is through Keilambete but this has a number of fences crossing the road.

This impacts tourism!

Cattle trucks take half hour to travel the 12km.

Tourists are camping in town with vehicles travelling in and out daily. There can be up to 80 vehicles one day travelling on the road.

Road works have held up well with following recent rain.

requests from the Grants Commission.

Tyronne Meredith advised that there is a report going to Council soon requesting the inclusion of the road in future maintenance program. Council has contacted DNRME but they have limited funds to assist with repairs. Scott Mason agreed that some old arrangements need to be revisited.




There are 6 heritage listed huts on the fossicking site.

Requesting some vegetation clean up on the approaches of Theresa Creek. Difficult to see oncoming traffic.

Reporting that a large green sign ‘No Roadtrains beyond this point’ at the T-intersection of Clermont and Capella Rubyvale Roads is missing again.

Todd McCorkell advised that this has been identified for future works.

Inspect and replace where appropriate.

Todd McCorkell

Todd McCorkell

CRM 83442/2019

Peter Wharley

Peter Wharley

3 Road Maintenance

Thank you to Council for recent road works on the Clermont Rubyvale and Makonda Roads. There was some work done to redivert water in Peninsula that may need to be reviewed once it rains.

Weeds including harissa cactus and mother of millions are on the increase between Douglas Creek and Theresa Creek, bottom end of Makonda Road & Malthoid Road. The bugs are not doing the job. Difficult to see the plants when they are not flowering.

Ian advised that he will continue to supply water and gravel for any road works on Makonda Road. If the weather is dry give Ian a fortnight notice to access the water.

Information only.

Scott Mason responded that Council appreciates the offer and there needs to be some way of recording these offers as future reference.

Tyrone Meredith / Todd McCorkell

Ian O’Shannessy

4 Road Maintenance

Thank you to Council for the recent road works.

Information only. Todd reported

Todd McCorkell

Scott Hensley




that the works were scoped out in consultation with the lands owners prior to the contractor commencing.

5 Use of Contractors

How does using contractors compare with Council having the equipment and staff and the time it takes to complete a job?

Does Council still have crews that camp out?

Council uses a balance of 30% contractors and 70% council owned.

Council regularly reviews this practice. Last year capital works was undertaken by Council and contractors did the maintenance work. Council does not own some equipment required to do the work.

Rationalising equipment can change as time goes on. Loyalty to staff is another factor. There are regular reviews on the efficiency of operations.

On the Springsure Tambo and connecting roads there is one contractor that will be working these

Scott Mason

Tyronne Meredith

Mayor Kerry Hayes

Tyronne Meredith

Peter Wharley




roads for the next 12 months.

Yes, Council is proactive about using camps to improve productivity.

Scott Mason

6 Regrowth Program

Is there an ongoing program for roadside regrowth control?

No program, however the areas are regularly monitored. Contractor has recently worked along the Clermont Rubyvale & Capella Rubyvale roads.

Todd McCorkell

Ian O’Shannessy

Ongoing

7 River Gauge, Theresa Creek

It was noted that there is no river gauge on Theresa Creek crossing, Clermont Rubyvale Road. Residents currently monitor it in wet weather especially for school bus runs.

Consider for future upgrades of the flood warning network.

Bill Wilkinson

Peter Wharley

8 Emerald Ag College

Mayor Hayes gave an overview from a meeting he attended this morning on the future of the Emerald Ag College facilities.

There is a local transition committee which Council is involved with. They have been through the expression of interest stage for the site utalisation with 6 guiding principles. Committee has now assessed these and a decision to be made by December.

Information only Mayor Kerry Hayes




9 Thank you This will be the final meeting of this Council, thank you to the community for the opportunities to meet on these occasions. Always felt very welcome. Council elections in March 2020.


10 Rural Addressing Numbers

Requiring some additional rural addressing numbers to be compliant for Farm Workplace Health & Safety.

Ian O’Shannessy

Contact the Capella Office with location details.

11 Mobile Blackspot

Does Council still have input into mobile blackspot towers?

Potential site is Florence Vale – Black Mountain. Location would cover most of the Clermont Rubyvale Road.

Site to be added to the mobile blackspot strategy.

Steven Gatt

Peter Wharley www.communications.gov.au

MEETING CLOSED: 3.25pm

NEXT MEETING: 2020



http://www.communications.gov.au/

Community Consultation Tracking

Community Consultation Tracking - Clermont Rubyvale Road

Date of Consultation Location Summary CRM Number Date Logged Community Contact Customer Response Status CustomerInformed Date Completed

226 2019 Clermont Rubyvale Road

227 20/8/19 Theresa Creek Crossing Large green sign 'No Roadtrains beyond this point' at the Tintersection of Clermont and Capella Rubyvale Roads is missing.

83442/2019 02/09/19 Peter Wharley In Progress

Page 1 of 1Exported on 28 September 2019 2:37:02 PM AEST





11.1.4 Community Consultation Meeting Minutes - Rubyvale - 22 August 2019

DECISION REPORT





File Reference: ECM # 1466009

EXECUTIVE SUMMARY:

Central Highlands Regional Council regards community engagement activities as the cornerstone of goodgovernance and critical to effective planning and delivery of infrastructure and services that meet the needsand expectations of the community.

Community Consultation Meetings are conducted once annually in various communities throughoutthe Central Highlands Local Government Area (LGA) and provide opportunity for council and thecommunity to meet and discuss key issues, plans and projects.

Rubyvale Community Consultation Meeting was held on 22 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meetingheld at the Rubyvale Hall on 22 August 2019, noting the following actions have been logged asCustomer Requests (CRM):

a. Minor gully erosion on the sides of road are in need of maintenance. One beside the Bobby Dazzler Mine crossover and one on the side of the bitumen on Capella Rubyvale Road between Farm Road and Vane Tempest Road. [CRM 83494/2019].

b. Council to liaise with Ergon Energy regarding a streetlight required on the corner of Arthur Lewis Drive and Homestead Avenue. Heavy traffic there and hard to see as they come up to the corner. [CRM 83495/2019]

c. The big boulders behind the pub that were put in to stop traffic "no through road' from cutting across to Homestead Avenue have been moved. Council to consider installing something more permanent to prevent traffic traversing through this area. [CRM 83496/2019]

d. Review the stormwater drainage issue coming from the area on the eastern side of Sapphire Rubyvale Road passing through Kangaloo Park. [CRM 83498/2019]

e. The sign 'Stock on Unfenced Roads' has been removed as you come over the grid onto the common coming from Anakie direction. Council to replace sign as appropriate. [CRM 83502/2019]

REPORT:

Council endeavours to have meaningful engagement with the community it represents.

Whilst it is not possible to fully engage with the community on all issues and decisions, Council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance Council’s decision-making on key issues, plans and projects.

When undertaking community engagement activities, Council applies the concepts outlined in the IAP2 (International Association for Public Participation) Framework that has been customised for the Central Highlands community and, within approved budgets and resources.



The Community Consultation Meeting was held on 22 August 2019 and the attachment to this reportprovides a copy of the minutes to be received




Legal/Policy/Delegations:Community Consultation Meetings are held in accordance with The Local Government Act 2009 (Sec.4 Local Government Principles) and Council’s Community Engagement Policy


Risk Assessment: There are no risks related to the presentation of these minutes, however, it is considered best practice to share these to be ‘received by council’.

ATTACHMENTS:

1. Community Consultation Minutes Rubyvale – 22 August 20192. Community Consultation Tracking Sheet – Rubyvale – 22 August 2019


Rubyvale Community Consultation Meeting – 22/08/19 Page: 1

MINUTES OF RUBYVALE COMMUNITY CONSULTATION MEETING

LOCATION: Rubyvale HallMINUTES OF MEETING HELD: 22 August 2019PRESENT: Sharon Salmon, Peter Brown, Ewan Letts, Bruce & Wendy McFarlane, Tania Paulson, Kris Love, Michael Taylor, Ken Houspith, Malcolm Walker, Kim Tompson, Robert Hutchinson, John Hartley, Cr Kerry Hayes, Cr Paul Bell, Cr Alan McIndoe, Cr Chris Rolfe, Cr Megan Daniels, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Rollo Davey, Fiona EylesAPOLOGIES: Cr Gai Sypher, Cr Godwin-Smith,

MEETING COMMENCED: 11.00amMEETING CHAIRED BY: Cr Kerry HayesMINUTE TAKER: Fiona Eyles

ITEM NO.


COMMUNITY CONTACT

MONITORING/COMMENTS


Mayor Kerry Hayes welcomed attendees. Congratulations to the Gemfest committee for a fantastic event.

Mayor introduced the Councillors and staff.

Mayor advised Councillors have inspected some of the facilities and roads around Rubyvale.

Council is aware of the changing demographic on the Gemfields. It's about making sure Council is meeting expectations while still retaining the unique environment.

Fact sheets on what has been happening within Council were distributed to attendees

Mayor gave an overview on the following:

Council has completed a significant upgrade on





Keilambete Road which will extend the seal from the end of the current sealing to Reward turnoff.

Round two for the Council Community Grants opened in July and closes at the end of August.

Council has a platform on the website ‘Have Your Say’ where you can take the opportunity to raise any matters and council will respond to the questions.

2 Road Maintenance

Tyronne reported that works will also be carried out on Ruby Hill Crescent and Rethammel Road.

Mayor Hayes advised that one of the ‘Have Your Say’ questions submitted by Kris Love was in relation to the width of the bridge on May Creek. Kris also noted the vegetation growth blocks visibility of oncoming traffic.

Cr Chris Rolfe noted that B-doubles are cutting across the Kilambette Road because they are not permitted to travel through Rubyvale.

Peter Brown advised there is some gully erosion on the sides of road that are in need of maintenance. One beside the Bobby Dazzler Mine crossover and one on the side of the bitumen on Capella-Rubyvale Road between Farm Road and Vane Tempest Road.Line marking is required on the roundabout in Rubyvale.

Information only

Tyronne advised this is a TMR asset. It does meet their guidelines. Council has approached TMR recently about the dangers of the bridge depending on the size of vehicles using it.

Review and include in future maintenance works.

Tyronne Meredith

Todd McCorkell

CRM 83494/2019

Kris Love

Peter Brown

Council to continue to pressure TMR to improve safety.




Council has just put apply out a request to quote for line marking. Once this has been awarded works will commence.

Todd McCorkell

Information only

3 Streetlights Can a streetlight be installed on the corner of Arthur Lewis Drive and Homestead Avenue? Heavy traffic there and hard to see as they come up to the corner.

Council to liaise with Ergon Energy to have a light installed.


CRM 83495/2019

Bruce McFarlane

4 Road access Reporting that someone has pushed the big boulders behind the pub that were put in to stop traffic “no through road’ from cutting across to Homestead Avenue

Inspect following the meeting.

Council to consider installing something more permanent to prevent traffic traversing through this area.


CRM 83496/2019

Kim Tompson

5 Waste Levy Mayor Kerry Hayes provided an update on the Qld Government waste levy. The levy is payable for commercial waste and does not include household waste.

This has had significant impact of Council’s waste services including the hours of operation. Council’s intent is to get this right and retain the best possible service in the most practical places.

The impact on the smaller communities is where waste from events is classed as commercial and the opening hours of the facilities.


Information only




Councillors are regularly updated on the delivery of services while meeting their obligations.

Ewan asked if Council would support moving towards the development of a recycling plant in the shire? This would be one project he would support. Council may be able to use this as a business opportunity with the support of neighbouring shires.

LGAQ and all Local Governments are actively engaged in this space. Representatives travelled overseas to view options for recycling. Council doesn’t have the capacity in the Central Highlands to justify a significant waste project but are working closely with neighbouring shires.

Council and the Isaac Regional Council has recently negotiated a new waste collection contract which has significant savings as a joint contract.

The container for change collection scheme has taken significant amount of material out of the recycling.

CEO, Scott Mason noted that the first waste energy power plant is being constructed in WA.

Ewen Letts




Peter advised that he is being charged the waste levy on a 10m x 10m bore site. He has written to Council about this.

Mayor noted that there are still some anomalies that the rates team need to be worked through.

Peter Brown

6 CRG Update Cr Daniels reported the signature art piece has now been lit up and landscaping completed. Council received $2.5M from the Works for Qld Grant Funding for across the region and were able to allocate funds to complete this project. There was also some additional shading over the playground in Rubyvale.

Commencement of the new dump point in Sapphire. Site has been surveyed and works commencing next week. There will be a delay in decommissioning the original one until it is confirmed the new one is functioning properly. The new facility can handle 1500 cassettes a day.

Future agenda items of the CRG:

Advocating for a concrete slab for mobile skate park.

Volunteer Day – Who We Are an initiative of the CRG.

Information only

Information only

Information only

Cr Megan Daniels

Rollo Davey

Cr Megan Daniels

7 Kangaloo Park Tania Paulson asked if there were any plans to upgrade Kangaloo Park. The facility has not been upgraded for a long time. Playground is small, and sand needs to be replaced. The park is not a nice place to take children to, open dam, storm water drainage when it rains, it is an unsafe public space. Suggest the

The entrance is going to be upgraded this year. There will not be any other work undertaken due to the Native Title over the land. Council to inspect

Rollo Davey

Tania Paulson




storm water should be drained into the wetlands. Also issue with ticks from the Kangaroos. This is the first area the Tourists see when they come into town.

Tania Paulson has been speaking with some people in the Education and Transport Department to get a grant to set up an area beside Kangaloo Park with a bitumen area, signage etc for the kids to learn road rules.

following the meeting.

Review the storm water drainage issue coming from the street and action if required


CRM 83498/2019

8 Tourism Strategy Cr Daniels provided an update on the tourism strategy for the central highlands. There has been a lot of discussion on freedom camping.

Information only Cr Megan Daniels

9 Mobile Skate Park

Sharon Salmon asked if there had been any discussion or decision on a location for the mobile skate park, Rubyvale or Sapphire? Concerns that the children will ride their bike to either location. Would like to see a bike track between the towns.

There have been a few sites identified. This is to be discussed with students to identify the location verses population. Currently 80 students at Anakie State School

Cr Megan Daniels

Sharon Salmon

Information only

10 Land Tenure Issues & Bonds

Discussion on the future of the Gemfields, change of demographic, population, impacts of land tenue and opportunities for families on the Gemfields.

DNRME update Council on responsibilities to the community on a regular basis.

Council can be advocates for the community.

Self-assessment calculator on small scale mining. There is a

General discussion

Scott Mason recommend a working group that reports back to a public meeting. Identify four to six appropriate people to report back to a public meeting as opposed to a public meeting to start the discussion.

Mayor Kerry Hayes / Scott Mason

Community discussion




$500 administration fee with the application.

Significant investment here by the State and Council over the years.

Would there be an opportunity to have representative from DNRME meet with the community to discuss this further?

The cost of the bonds increased was this in line with the waste fees?

Cleanup fees have they been spent?

Might want to bring them back to the old Act to bring back the miner rights. They removed the Miners Homestead Perpetual Lease because it was tied back to the miner’s rights.

Include both the Mines and Lands Departments

Recommend the Progress Association would be the main player in the discussions.

Council to coordinate a working group. Suggested to include Ewen Letts, Peter Brown and Sharon Salmon as part of the group. Council will consider how to facilitate the discussion. Need a consistent approach to get an outcome.

11 Common Sharon reported that the numbers of cattle on the common is being limited due to the dry weather. Cattle are being supplemented.

Cr Rolfe asked how did the overflow camping go at Roy Day Park?

Sharon advised the numbers were good with $1200 raised in camp fees and this will go back to

Sharon Salmon

Information only




Cr Rolfe asked if there is anything that can be done to control the ticks? Can we put signage up advising of the ticks?

improvements at Roy Day Park.

There was some talk that there were no camp sites so campers were going back to Emerald.

Not really, kangaroos are the problem.

12 Gemfest Thank you to Council for their generous support of Gemfest again. Having a headline act and local entertainment was well received. 4,800 paying attendees. Traders, displays and visitors all very positive. This year's layout upgrades worked well. Everything went smoothly. Long event having the 4 days. Would be interested to know if the wider community benefit from the event. The raffle was very successful. Key goal is to access funding for the future.

Information only

Mayor Hayes advised that there is a lot of event activities in the region on a regular basis.

Michael Taylor

13 Gemfields Bounded Locality Project

How is Council going with the process to have the localities re-instated?

Mayor Hayes advised there was a fact sheet available. Cr Daniels advise that there will be further consultation with the community.

Peter Brown Information only - ongoing

14 Mobile Blackspot Councillors attended the Bush Council in Roma recently. Discussions included mobile blackspots. Councillors were provided a link to a map with GPS points and locations that identify the blackspot locations. Round

Information only Cr Chris Rolfe




five of submissions is closing soon.

The Rubyvale community is interested in knowing where they sit on the list of prospective Blackspot funding applications.

The due date for round five of the Mobile Blackspot Funding has been extended and council is currently preparing a list of sites for consideration.

Steven Gatt

Wendy McFarlane

15 Public Showers Suggesting that consideration be given to a public shower being constructed at Sapphire.

Ewen Letts replied that Council would need to be careful if they installed one. There could be a que by the locals waiting to use the showers.

Information only Kym Tompson

Ewan Letts

16 Rubbish Bins Peter reported that the rubbish bins in the Recreation Reserve are being filled by locals instead of going to the dump.

Information only Peter Brown

17 Sign Removed Sharon Salmon advised the sign ‘Stock on Unfenced Roads’ has been removed as you come over the grid onto the common coming from Anakie direction.

Replace sign were required.

Todd McCorkell

CRM 83502/2019

Sharon Salmon

18 Signage The community sign west of emerald on the Capricorn Highway promoting the Gemfields is being replaced. The new design will be the same as the interpretive trail logo sign

Information only Tyronne Meredith

Peter Brown

19 Thank you Thank you to the Councillors & staff for their support and contribution to the community. Having the opportunity to be able to have this open discussion is appreciated.

Noted Ewan Letts Information only

20 Community Orchard

Peter Brown advised that the proposal for the Community Orchard in Rubyvale has been

Information only Peter Brown




presented to the CRG. Has this project been present to Council yet? Seeking Council support and endorsement of the project when the time comes so applications for funding can commence.

21 Roy Day Park Sharon Salmon asked if there was the possibility of having a Covered Arena constructed at Roy Day Park?

Council likes to invest in the community but at this time is unlikely to support this type of facility when there is one in Capella.

Mayor Kerry Hayes

Sharon Salmon

Information only

22 Qantas Thank you to council for providing assistance with parking fees at the airport.

Mayor provided an update on the airport. Council has meet with Qantas and other providers to discuss additional routes. Emerald to Brisbane is the 27th most important route. Council is working on a business case to try to gain additional routes to other locations.

Mayor Kerry Hayes

Michael Taylor Information only

23 Public transport Kim Tompson asked if there was any progress on community transport?

Council is aware of the need for community transport. Cr Rolfe recently attended the Road Transport Advisory meeting in Brisbane. There is a workshop in September to work on action plans that includes public transport

Cr Chris Rolfe

Kim Tompson Information only




and subsidies routes. Work in progress.


NEXT MEETING: 2020




Community Consultation Tracking - Rubyvale


229 2019 Rubyvale

230

Sapphire Skinny Bridge' on Sapphire-Rubyvale Road (near turn off to PianoMan's grave). With the amount of large trucks and wide caravansusing the road, I have found on numerous occasions there have beena few 'near misses' on the bridge. Some caravaners and truck driversdo not stop or slow down for the bridge. With the short lead-up to thebridge, it is not always possible to slow myself down before the bridgeto accommodate these wider vehicles. Is it possible to start advocatingor preparing a business case for the widening of the bridge? Thanks,Kris Love.

Have Your Saysubmission - detailsattached (Imbi)

Kris Love (CHRC) (IJ comment - this has been an ongoing issue raisedat the Gemfields CRG, and councillors and councilstaff have liaised with DTMR at Traffic AdvisoryGroup meetings. DTMR advised that it fits theregulations as is, but they have upgradedlinemarking etc. to improve situation. Council willcontinue to pressure TMR to improve the safety

231

Sapphire There is what looks like a demountable building at the sports ground -Roy Day Park - that is used for selling breakfast at the markets. At therear of this building, you can see a large amount of disrepair of theroof. I wondered if it was possible to commence grant applications tofix this building. Thanks, Kris Love.


Kris Love (CHRC) Request noted, item will be listed on potentialproject for future funding opportunities.

232

Rubyvale/Sapphire As you would know, there are picnic facilities in Sapphire/Rubyvale,but none have the full facilities. The picnic tables opposite the BlueGem do not have toilets; the 48 hour stopover has toilets, but notpicnic tables; and the park at Rubyvale has tables, but the toilets areonly unlocked if there is a sports day. Is it possible to have coveredpicnic tables built at the 48 hour stopover (a little away from the toiletfacilities), so that visitors can stop and be comfortable? This is not totake away from the tourists venues, but it seems odd that the twohave not been combined before this. Thanks, Kris Love.


Kris Love (CHRC) Request noted, review the area regarding seating &include in future upgrade in the 20/21 budgetprocess.

23321/8/19 Rubyvale Some gully erosion on the sides of road that are in need of

maintenance. One beside the Bobby Dazzler Mine crossover and onthe side of the bitumen on Capella Rubyvale Road between FarmRoad and Vane Tempest Road.

83494/2019 02/09/19 Peter Brown In Progress

23421/8/19 Rubyvale Apply to Ergon Energy to have a street light installed on the corner of

Arthur Lewis Drive and Homestead Avenue? Heavy traffic there andhard to see as they come up to the corner.

83495/2019 02/09/19 Bruce McFarlane In Progress

23521/8/19 Rubyvale Someone has pushed the big boulders behind the pub that were put in

to stop traffic "no through road' from cutting across to HomesteadAvenue. Consider installing something more permanent to preventtraffic traversing through this area.

83496/2019 02/09/19 Kim Thompson In Progress

23621/8/19 Rubyvale Review the storm water drainage issue coming from the area on the

eastern side of the Sapphire Rubyvale Road and passing through theKangaloo Park.

83498/2019 02/09/19 Tania Paulson In Progress

237 21/8/19 Rubyvale The sign 'Stock on Unfenced Roads' has been removed as you comeover the grid onto the common coming from Anakie direction.

83502/2019 02/09/19 Sharon Salmon In Progress






11.1.5 Community Consultation Meeting Minutes - Willows Gemfields - 23 August 2019

DECISION REPORT






EXECUTIVE SUMMARY:


Willows Gemfields Community Consultation Meeting was held on 23 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Willows Hall on 23 August 2019, noting the following actions have been logged as Customer Requests (CRM):

a. Council to provide an update to the community on the status of a proposed dump point at the Willows Gemfields [CRM 83471/2019].

b. Council to investigate rating of properties at the Willows to ensure they are being applied correctly. [CRM 83472/2019]

c. Council to poison suckers growing on the helicopter pad and remove three dead trees at the Willows T-intersection near the interpretive sign. [CRM 83477/2019].

d. Council to trim the trees around the Willows Hall [CRM 83476/2019].e. Council to repair stormwater drain on Village Road near the access point into the Gem Air Caravan

[CRM 83478/2019]. f. Council to provide a response to outstanding planning enquiry related to Willows Fire Brigade [CRM

83481/2019].

REPORT:










ATTACHMENTS:

1. Community Consultation Minutes Willows Gemfields – 23 August 2019 2. Community Consultation Tracking Sheet – Willows Gemfields – 23 August 2019


Willows Gemfields Community Consultation Meeting – 22/08/19 Page: 1

MINUTES OF WILLOWS GEMFIELDS COMMUNITY CONSULTATION MEETING

LOCATION: Willows HallMINUTES OF MEETING HELD: 23 August 2019PRESENT: Robyn Whiteman, Georgina McLeay, Robert & Kayleen Hall, Len Mahaffey, Daryl & Laurine Knowles, Alan & Collene Freeman, Val Lee, Jean Laws, Lilly Dabringhausen, Rick Underhill, Gordon & Annette Hamilton, Alex Heslin, Andrew Carige, David Knowles, Kaylene Petersen, Jen Van Dyk, Cr Kerry Hayes, Cr Paul Bell, Cr Alan McIndoe, Cr Megan Daniels, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Jason Mick, Kris Stefaniuk, Fiona EylesAPOLOGIES: Cr Gai Sypher, Cr Godwin-Smith, Cr Chris Rolfe


ITEM NO.

SUBJECT SUMMARY OF DISCUSSION ACTION BY WHO CRM NUMBER COMMUNITY CONTACT

MONITORING/COMMENTS





Gemfields Bounded Locality Project which includes the towns of Rubyvale, Sapphire and Anakie.

Gemfest was a great event this year. Council is usually an in-kind sponsor, but this year contributed $25K toward the event.

Round two for the Community Grants opened in July and closes at the end of August.

Council received one submission from the Willows

Cr Kerry Hayes

Information only




on the ‘Have Your Say’ platform. The matter raised was in relation to the gate access to the transfer station.

Qld Government waste disposal levy. The levy is payable for commercial waste and does not include household waste. The Willows facility will be keyed access from the 31 December 2019.

Council has entered a new waste removal contract with Cleanaway for the next seven years in partnership with Isaac Regional Council.

2 Water Supply Mayor reported that the water supply for the Willows is a concern. The shire is now drought declared which triggers the drought relief policy.

Scott Mason reported that the Manager, Water Utilities has messaged through the following update: Staff were on site on

Wednesday. Consulted with local contacts

including the Caravan Park. The pump has been repaired,

reinstated and working. Council will continue to honor

the drought relief policy and will transport water however will not be deemed potable when delivered.

Adjacent landowner is drawing from the mega dam, there is a permitted use in place from some time back. That is being presented to Council for a decision to be made to allow this to continue

Scott Mason informed longer term, Council’s strategic water plan from 2009 is currently being reviewed. The Willows is not mentioned in the old plan. Council has policies on the supply of water in drought times. As part of the new plan Council will consider what level they will service the Willows community.


Community discussion

Water Utilities staff will be on site early next week to test and reinstate if the system is operational if not continue diagnosis until repaired.




or to stop it from occurring. Council needs to have all of the facts to decide. One of the drivers of this decision is to have a more secure water supply for the Willows.

Community reported that the mega dam water is poor quality. Rick Underhill reported that fine clay washes into the dam. There needs to be a silt trap / barrier prior to spilling into the dam. The clay stays suspended in the water. Years ago, they were going to put lilies into the dam but did not happen.

Scott reported that the blockage has been cleared. Rick advised that this is correct. Between the mega dam and the fire station tanks, but there still seems to be an issue between the fire station and the bottom dams. If this has been repaired why has the hole in the driveway at the front of the fire station not been reinstated?

Council needs to test and reinstate if working. This issue has been going on for 12 months.

Community reported the other dams are good quality water and they don’t want the water from the mega dam in the other dams.

It is predicted there is three months water supply left.

3 Building Maintenance /

CEO, Scott Mason reported that Council is seeking input into what the community

General discussion – ongoing action

Community




Upgrades Hall and Rec Centre

expectations are for the upgrading of the community buildings.

Council has undertaken investigation work on the condition of the Hall. Council needs to understand what the community requires before too much time is put into planning.

Jason Mick reported that staff met with the committee members from both the Progress Association and Rec Club mid-July to present the condition report and discuss options being looked at, disposal, renewal and refurbishment of the hall. It was discussed that there are no new members coming into the hall committee and that the building will fall to pieces. Staff proposed to have a multifunction building at the Rec Centre and present concept plans at this meeting.

Kaylene Petersen, Progress Association advised that the Committee had not yet had a meeting they were waiting of the concept plans first. The committees will now consult with their members and then have a public meeting to discuss the options.

It was noted that there is a lot of historical pieces as part of the current facility and the members don’t want to lose that.

The proposal is more about doing upgrades to the Rec Club.




The building is a steel structure, concrete floor with disable access and bigger area.

The Hall is requiring substantial repairs including work on the roof, cost estimate is around $200K.

Mayor informed that Council has an obligation to maintain their buildings when they are aware that there are issues.

Cr McIndoe advised the decision needs to be made as a community and as Council is about the greatest utilisation of the buildings, is the community able to work together to get the best possible use.

Jason Mick tabled the concept plans with two options.

Rick Underhill reported that the fire station building and communication tower is on part of the road reserve. The frontage of the existing Rec building is the road frontage so will need to check on this.

Councillors would be interested to have another community consultation just on the proposal. There is currently no budget but there are funding pools that may be accessed.

3 Petition – Tourism Fossicking

Alan reported back on the result of a partition in relation to Designated Fossicking area that Council sponsored last year. Response was that it was

Mayor advised that Council had received a report back on this.


Alan Freeman Information, matter ongoing




worthless, Natural Resources won’t acknowledge that there are any legislation issues or that the impact could close down the fields. This will affect tourism in the future.

Currently the Minister has indicated that there will be no meeting or review of this matter. Still waiting to see if they can get a meeting in Emerald in November.

Nothing against the land holders it is the laws that are needed for the land management act.

Fossickers are not coming like they used to because of the restrictions.

Scott advised that Council will be attending the Legislative Assembly in Brisbane to meet with the Ministers to build relationship and put forward any views of the community.

4 Dump Point Request from a tourist, what is Council up to with supply of a dump point at the Willows Gemfields?

Rick Underhill advise that Peter Grigg (CHDC) proposed for one to be located at the transfer station. Site does not require water but would be good.

The Caravan and Motor Home Association may be interested in providing financial assistance.

Council is in the process of moving the one at Sapphire.

Investigate and action

Steven Gatt / Rollo Davey

CRM 83471/2019

Kaylene Petersen

5 Land Rates Gordon raised the matter of rating land more than once last year. Councils response at the time was that there was no anomaly.

Further investigation has been identified that there is anomaly. Some people have a mining


Kirsten Fletcher

CRM 83472/2019

Gordon Hamilton




claim and residence therefore one of those properties is exempt. This can’t happen at the Willows.

The land at the Willows is grazing land with six mining claims. Are the rural landholders getting a discount on the mining lease land or is it being rated twice?

6 Helicopter Pad Reporting that there are trees growing on the helicopter pad that need to be removed.

Poison the trees Todd McCorkell

CRM 83477/2019

Community member

7 Tree Maintenance

Thank you for the tree clearing works recently done on the roads.

Trees in the Hall carpark need to be trimmed up.

Cr McIndoe noted that there are three dead trees at the T-intersection near the interpretive sign that need to be removed

Investigate and remove the dead and any dangerous trees

Jason Mick

Todd McCorkell

CRM83476/2019

CRM83477/2019

Community member

8 Street Maintenance

Stormwater drain on Village Road near the access point into the Gem Air Caravan Park needs some repair.


Todd McCorkell

83478/2019 Rick Underhilll

9 Realignment of Road Reserve

Alex advised that he is the 1st officer for the Willows Fire Brigade, reporting that the fire brigade building and communications tower are located on the road reserve.

The Rural Fire Service are reviewing their lease agreements and as part of the review it was identified that this was an issue.

Alex contacted the planning department in March and was advised that they would respond

Follow up with town planning for a response to this matter.

Town Planning

CRM 83481/2019

Alex Heslin




to him in 10 working day. He has still not received a response.

There are survey pegs in the ground, please do not remove them


NEXT MEETING: 2020




Community Consultation Tracking - Willows - 23 August 2019


243 2019 Willows

244

23/08/2019 Willows "I notice a gate has been positioned inside the cattle grid to theWillows Gemfields landfill. My question is you obviously do not installsuch a gate without an intention to close it. What are you proposing todo with this gate? Are you proposing to lock off access to the Landfill?When was any such measure the subject of consultation betweenCouncil and the rate payers of the Willows Gemfields and surroundingarea? Why is the cattle grid still in position? Obviously it is no longerneeded and will present a potential health risk to any person whoseeks to open aforesaid gate. I look forward to your rationale for saidgate and any attendant health risks from the cattle grid in its currentposition. Don"


30/07/18 Don McCulloch (see contactdetails in attachment)

Council held an extensive communication &community consultation on the changes to wastemanagement across the region. During theconsultation residence were informed that thefacility will have a gate installed, locked & a key willbe provided to all residence to gain access. Keyaccess will be provided by 31/12/19. The cattle gridis scheduled to be removed or filled in. Willows sitewill also have CCTV for monitoring which isscheduled to be in place by 31/10/19.

245 22/8/19 Willows Council to provide an update on status of a dump point at Willows. 83471/2019 02/09/19 Kaylene Petersen In Progress

246 22/8/19 Willows Council to investigate rating at the Willows to ensure it is being appliedcorrectly

83472/2019 02/09/19 Gordon Hamilton This issue has previously been address will followup with Finance how to re-address

In Progress

24722/8/19 Willows Council to poisen suckers growing on the helicopter pad and remove

three dead trees at the Willows T- intersection near the interpretivesign.

83477/2019 02/09/19 Community Member In Progress

248 22/8/19 Willows Council to trim the trees around the Willows Hall. 83476/2019 02/09/19 Community Member In Progress

249 22/8/19 Willows Council to repair stormwater drain on Village Road near the accesspoint into the Gem Air Caravan.

83478/2019 02/09/19 Rick Underhill In Progress

250 22/8/19 Willows Council to provide a response to outstanding planning enquiry relatedto Willows Fire Brigade building and communications tower.

83481/2019 02/09/19 Alex Heslin In Progress






11.1.6 Community Consultation Meeting Minutes - Anakie - 22 August 2019

DECISION REPORT






EXECUTIVE SUMMARY:


Anakie Community Consultation Meeting was held on 22 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Anakie School of Arts on 22 August 2019, noting the following actions have been logged as Customer Requests (CRM):

a. The Queensland Ambulance Services only came as far as Prewett's boundary on the Glendon Road when they were called recently. Council to review rural addressing and provide information to national data base. Contact local ambulance as a follow up. [CRM 83452/2019].

b. Council to investigate feasibility of a green waste bin at the Anakie Transfer Station [CRM 83466/2019].

REPORT:

Council endeavours to have meaningful engagement with the community it represents. Whilst it is not possible to fully engage with the community on all issues and decisions, council is committed to ensuring the community is as well-informed as possible and has the opportunity to enhance council’s decision-making on key issues, plans and projects. When undertaking community engagement activities, council applies the concepts outlined in the IAP2 (International Association for Public Participation) Framework that has been customised for the Central Highlands community and, within approved budgets and resources. The Community Consultation Meeting was held on 22 August 2019 and the attachment to this report provides a copy of the minutes to be received.


Corporate/Operational Plan Reference:



1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.1.2 - Position the community at the heart of the advocacy strategy.





ATTACHMENTS:

1. Community Consultation Minutes Anakie – 22 August 2019 2. Community Consultation Tracking Sheet – Anakie – 22 August 2019


Anakie Community Consultation Meeting – 22/08/19 Page: 1

MINUTES OF ANAKIE COMMUNITY CONSULTATION MEETING

LOCATION: Anakie School of ArtsMINUTES OF MEETING HELD: 22 August 2019PRESENT: Glenda Keating, John Prewett, Jan Fraser, Steve Carew, Josie Carew, Jim Hatte, Anne Hatte, Narelle Sampson, Cr Kerry Hayes, Cr Paul Bell, Cr Alan McIndoe, Cr Chris Rolfe, Cr Megan Daniels, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Rollo Davey, Fiona EylesAPOLOGIES: Cr Gai Sypher, Cr Godwin-Smith,


ITEM NO.


COMMUNITY CONTACT

MONITORING/COMMENTS






Update on recent roadworks activities. Councillors did an inspection of the Withersfield and Southernwood Roads prior to this meeting.

Round two for the Community Grants opened in July and closes at the end of August.

Council has been successful in securing $1M from both the State and Federal Governments for improvements





to the Emerald Sale Yards. A detailed update on what improvements are being undertaken.


Cr Daniels reported the signature art piece has now been lit up and landscaping completed. Council received $2.5M from the Works for Qld funds for across the region and were able to allocate funds to complete this project. There was also some additional shading over the playground Rubyvale.

2 Bounded Locality Glenda has no issues with the proposed names of the locations but expressed concerns that the area identified as “Sapphire Central” in the bounded locality maps is smaller than the Sapphire area was originally.

The name was changed to Gemfields collective.

The community voted on a name change not changing the boundaries. No consultation with the communities on boundary changes has occurred, only rumors.

Glenda had an incident recently where the ambulance was called but they were not able to find them in Richardson St, Anakie.

Why would the group want the boundaries of Sapphire and

Mayor Kerry Hayes responded this process has followed along the proposal from the Rubyvale Progress Society.

They weren’t wanting the boundaries changed just revert to the previous boundaries and if this is not correct then need to revisit the proposal. The intent is to functionally revert to what they were previously.

Letter received from Glenda has

Glenda Keating




Anakie changed, when they are from Rubyvale?

Need to remember the uniqueness of the Gemfields, May Creek and Graves Hill Road were part of Sapphire.

Is the name ‘The Gemfields’ going to be abolished?

been circulated to Councillors.

Mayor advised as a bounded locality it will disappear.

Sharon Daishe

John Prewett

3 Road Maintenance

Bridge at May Creek has a large bump, can this be repaired?

This is a TMR bridge, Council is putting pressure on them to have this repaired.

Tyronne Meredith

Jan Fraser Ongoing

4 Mobile Blackspot Unable to respond to the mobile blackspot survey because didn’t have their coordinates (latitude longitude) of their property.

Scott Mason responded the funding round closes on the 26 September. Council is an active applicant under the program for blackspots. Council has identified four sites Gemfields, Anakie, Keilambete and Lochington.

There is an App for your phone Emergency + that provided the coordinates of your location when opened.

Jan Fraser Information only

5 Emergency Services

Reporting that the Ambulance Service only comes as far as John’s boundary on Glendon Road. Technically his property does not exist. He only lives 6km down the road.

Investigate and action.

Rural addressing to be reviewed and Council provide

Tyronne Meredith / Glenn Bell

CRM 83462/2019

John Prewett




Tyronne advised if you are unsure of your location when requiring Emergency assistance use the coordinates on the Emergency + app. Also is there is no phone service dial 112 on your phone and this will go to the satellite.

the information to the national data base. Tyronne will contact the local ambulance as a follow up.

6 Transfer Station What is happening with the transfer station?

Mayor Kerry Hayes responded Council inspected the facility prior to meeting.

Anakie will be key operated for residences and will be locked by December 2019. This is to manage changes to the disposal of commercial waste.

A fact sheet is available for opening hours for the Sapphire Rubyvale transfer station.

The waste levy varies from $50 to $150 across the region.

Council has entered a new waste removal contract with Cleanaway for the next 7 years in partnership with

Josie Carew Information only




Isaac Regional Council.

7 Camping at the Cross Roads

Freedom camping at the cross roads, what is council’s stand on this? Aware that TMR is responsible for this area.

Concerned about the amount of waste in the area. There was a Camper at the cemetery with a fire recently. Spoke to them advising of the fire danger. They did move on.

These campers are fully self-contained and generally leave the area clean. How should the region be perceived, what damage do they do? Recently visited Winton and very impressed with the hospitality and services they have.

Mayor Kerry Hayes responded that CHDC is still working on a strategy for freedom camping.

Coming up with the right solutions to accommodate this market will take time.

Josie Carew

Glenda Keating

Information only

8 Green waste bin Cr Charlie Brimblecombe had received a request for a green waste bin at the transfer station.

Council to investigate feasibility of green waste bin at Anakie transfer station.

Geoff Atherfold

CRM 83466/2019

Bob Bailey

9 Mowing of road side

What is the significance of slashing unsealed roadside? Slashing of the Glendon road is spreading weed seed.

Council does not usually slash unsealed road but the Glendon road is one that Council does slash. Unsure why this one is done. Aware that slashing and grading spreads seed. Will take more care with cleaning plant.

Tyronne Meredith

John Prewett Information only

10 Lunch Was lunch provided to the community in Rubyvale today?

No, the community were not invited.

Mayor Kerry Hayes

Information only




11 Thank you Thank you to Mayor and Councillors for providing the opportunity to have these meetings.

Noted – Thanks to Anne for arranging the afternoon tea.

Anne Hatte

12 Thank you Thank you to Council for the support and financial assistance for another successful Gemfest.

Noted – Council also thanked Steve for his contribution to the event.

Steve Carew


NEXT MEETING: 2020




Community Consultation Tracking - Anakie


239 2019 Anakie

24021/8/19 Anakie The ambulance services only came as far as Prewett's boundary on

Glendon Road when they were called. Council to review ruraladdressing and provided information to national data base. Contactlocal ambulance as a follow up.

83462/2019 02/09/19 John Prewett In Progress

241 21/8/19 Anakie Can a green waste bin be provided at the Anakie Transfer Station? 83466/2019 02/09/19 Bob Bailey In Progress






11.1.7 Community Consultation Meeting Minutes - Bogantungan - 23 August 2019

DECISION REPORT






EXECUTIVE SUMMARY:


Bogantungan Community Consultation Meeting was held on 23 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Bogantungan Tea Rooms on 23 August 2019, noting the following actions have been logged as Customer Requests (CRM):

a. Council to review fire breaks around the town of Bogantungan and contact Queensland Rail to clean up the rail corridor to reduce the fire hazard. [CRM 83483/2019]

b. Council to follow-up with Transport & Main Roads to see if the skip bins recently removed from along the highway are being replaced [CRM83484/2019].

REPORT:



Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities



1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.1.2 - Position the community at the heart of the advocacy strategy.





ATTACHMENTS:

1. Community Consultation Minutes Bogantungan – 23 August 2019 2. Community Consultation Tracking Sheet – Bogantungan – 23 August 2019


Bogantungan Community Consultation Meeting – 23/08/19 Page: 1

MINUTES OF BOGANTUNGAN COMMUNITY CONSULTATION MEETING

LOCATION: Bogantungan Railway RoomsMINUTES OF MEETING HELD: 23 August 2019PRESENT: Colin Hoy, Trina Hoy, June Hoy, Graham Smith, Cr Kerry Hayes, Cr Paul Bell, Cr Alan McIndoe, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Fiona EylesAPOLOGIES: Cr Gai Sypher, Cr Godwin-Smith, Cr Chris Rolfe, Cr Megan Daniels


ITEM NO.


COMMUNITY CONTACT

MONITORING/COMMENTS





Completion of the NDRRA road works.

Qld Government waste disposal levy. The levy is payable for commercial waste and does not include household waste. The Bogantungan facility will be keyed access from the 31 December 2019.

Council has entered a new waste removal contract with Cleanaway for the next 7 years in partnership with Isaac Regional Council.





Council has been successful in securing $1M from both the State and Federal Governments for improvements to the Emerald Sale Yards.



Inland Port construction has commenced.

2 Roadworks Mayor Kerry Hayes provided an update on road works: Completion of NDRRA works

on the Withersfield Road. Bridge work to be undertaken

on Central Creek. Upgrade works on Keilambete

Road. Re-sheet, maintenance grade

on Medway Ducabrook Road. Maintenance work on Long

Street completed.

Information only Mayor Kerry Hayes / Tyronne Meredith

3 Thank You Thank you extended to Council from Kaz Jedras for the recent maintenance grade works completed on Turnbull Street.

Information only June Hoy

4 Cemetery Fence Colin advised the new fence around the cemetery is complete and whilst undertaking this work he also cleaned up around the headstones and removed dead trees.

Council expressed their appreciation to Colin for the works done, the area looks great.

Colin Hoy

5 Tourism Visitor Numbers

CEO, Scott Mason asked what are the tourism visitation numbers like for this year? Are they keeping the area clean?

Colin advised that the numbers have been good, they are





camping overnight. Yes, they are keeping it clean. Having some issues with vandalism of the fish pond at the Railway Station.

6 Fire Breaks Cr Gail Nixon asked if Council has done anything about fire breaks around the town? There is a real fire hazard across the rail line.

Colin Hoy informed that he has contacted Qld Rail about cleaning up the corridor, no action at this stage.

Council to follow up with Qld Rail to clean up the rail corridor in Bogantungan to reduce the fire risk.

Tyronne Meredith

CRM 83483/2019

Colin Hoy

7 Highway Rubbish Bins

Why have the bins on the highways been removed? Since the bins have been removed the rubbish on the roadsides has increased.

Mayor Hayes advised that TMR controls these. Council to follow up with TMR if they are proposing to replace them.

Nicky Bauer

CRM 83484/2019

Graham Smith

8 Storm Water Drainage

Can Council have a look at storm water drainage issues on Hoy Road. The water flows/floods through Graham’s and a couple other properties.

Inspection following the meeting.


Graham Smith Consideration in future road maintenance.


NEXT MEETING: 2020




Community Consultation Tracking - Boguntungan - 23 August 2019


252 2019 Bogantungan

253 23/8/19 Bogantungan Council to review fire breaks around the town of Bogantungan andcontact Qld Rail to clean up the rail corridor to reduce the fire hazard.

CRM 83483/2019 02/09/19 Colin Hoy

25423/8/19 Bogantungan Council to follow-up with Transport and Main roads to see if the skip

bins recently removed from along the highway are going to bereplaced.

CRM 83484/2019 02/09/19 Graham Smith






11.1.8 Community Consultation Meeting Minutes - Lochington - 23 August 2019

DECISION REPORT






EXECUTIVE SUMMARY:


Lochington Community Consultation Meeting was held on 23 August 2019.


That Central Highlands Regional Council receive the minutes from the Community Consultation Meeting held at the Lochington Recreation Centre on 23 August 2019, noting the following actions have been logged as Customer Requests (CRM):

a. Council to investigate illegal dumping on the back roads off Goanna Flats Road [CRM 83488/2019].b. Council to review current grazing permit arrangements in response to reports cattle are grazing

along Glenlee, Rutlands and Fernlee Roads for extended periods of time [CRM 83491/2019]. c. Council to review current signage for Springsure Tambo Road and consider additional ‘pre-warning’

signage to alert road users of Glenlee turn-off [CRM 83492/2019].

REPORT:



Corporate/Operational Plan Reference:



1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.1.2 - Position the community at the heart of the advocacy strategy.





ATTACHMENTS:

1. Community Consultation Minutes Lochington – 23 August 2019 2. Community Consultation Tracking Sheet – Lochington – 23 August 2019


Lochington Community Consultation Meeting – 23/08/19 Page: 1

MINUTES OF LOCHINGTON COMMUNITY CONSULTATION MEETING

LOCATION: Lochington Recreation CentreMINUTES OF MEETING HELD: 23 August 2019PRESENT: Andrew & Kathy Hawkins, Trish Gretton, Bruce & Trudy Roberts, Colin Kirby, David & Naomi Loch, Troy Roberts, Cr Kerry Hayes, Cr Paul Bell, Cr Alan McIndoe, Cr Gail Nixon, Cr Charlie Brimbelcombe, Scott Mason (CEO), Todd McCorkell, Tyronne Meredith, Fiona EylesAPOLOGIES: Cr Gai Sypher, Cr Godwin-Smith, Cr Chris Rolfe, Cr Megan Daniels, Lachlan & Chanell Kirby


ITEM NO.


COMMUNITY CONTACT

MONITORING/COMMENTS


Mayor Kerry Hayes welcomed attendees, introduced the Councillors and Staff.

Mayor complemented and thanked the Infrastructure team on how good the gravel roads are in the north western parts of the shire. Travelled over the Medway Ducabrook Road to Lochington and it is the best it has been for a very long time.

Council have been receiving good feedback on customer relations with people and the services being provided.



Cr Kerry Hayes

Information only




Round two for the Community Grants opened in July and closes at the end of August

This shire was fully drought declared in April. Council had advocated strongly to the Drought Committee about doing this sooner.

Council has been successful in securing $1M from both the State and Federal Governments for improvements to the Emerald Sale Yards. The upgrades will make this one of the state of the art medium operation.

2 Road Maintenance

Tyronne Meredith acknowledge that there are a few sections of road works that have been missed. There is an ongoing program over the next couple of years, especially the missing links on Rutland and Glenlee Roads. Southernwood and Ducabrook have been completed.

Council is looking for good gravel source. Re-sheeting planned for the far end of Echo Hills Road.

Is there a grader going to be in the area soon? The Lochington Road from the end of the bitumen to Callistemon Creek needs grading. Approximately 3km.

Dam still needs to be fenced off.

Colin reported that the Birtley Road has only been graded twice in the past four and half years. There is more traffic on it than the

Apologies this section was overlooked.

Noted – planned for future works

Noted for maintenance works program

Tyronne Meredith

Todd McCorkell

Tyronne Meredith

Rob Moss

Troy Roberts

Colin Kirby

Information only

Will be graded when plant is in the area again.

Ongoing




Glenlee Road. There was gravel left there.

Troy thanked Council for the clean up on the sides of the road, is an amazing job. Improves the safety of the road.

Bruce reported there is a dip on Talafa Road that could have a concrete floodway. Becomes a mess when it rains.

Thank you, the contractors that worked on the Rutland Road have done the best job ever on the road.

Is Council considering using the gravel from Alan Dobson pit. Gravel has come from Kirby’s property.

Noted – there is a follow up program for regrowth

Acknowledged this is an issue. The road needs to be lifted and drainage improved.

Noted

If Council could have permission, then they would like to use it. Have had good feedback when this gravel has been used in the past. Another source is near the sealed jump up on the Rutland Road. If it has been crushed then it is a better quality material.

Todd McCorkell

Tyronne Meredith

Tyronne Meredith

Troy Roberts

Bruce Roberts

David Loch

Colin Kirby

Information only

Has been identified in future works program – Ongoing

Further discussion in the future to gain access.

3 Rubyvale Common

Has anyone been through the Rubyvale Common of late? Since the new waste laws started a lot or rubbish is being dumped on the back roads off Goanna Flats Road.

Mayor Kerry Hayes advised that there was some information on the Qld Government waste disposal levy in the fact sheets. The levy is about the

Geoff Atherfold

CRM 83488/2019

Naomi Loch Investigate and clean up were required




management of commercial waste. All facilities now have controlled access times or some of the smaller facilities have a key system.

4 Industrial Bins on Roads & Waste

Will the industrial bins be returned at the Anakie cross roads? Since the bins have been removed the rubbish on the roadsides has increased. Seems to be the travelling community.

Why is the Springsure tip locked up, is it to stop people dumping their commercial waste?

Is the Springsure dump only available to Springsure residence only?

Mayor Kerry Hayes responded Council is unaware of the reason for the removal of the bins.

Council needs to meet their obligations by effectively measuring commercial waste and controlling it. There are only certain tips that can handle commercial waste Mayor hopes there won’t be rogue dumping.

No, it is for all residences with domestic waste. It was thought that rural landholders were to be treated as commercial. If you do have commercial waste, then you will be told to take it to another facility.

Tyronne Meredith

Troy Roberts

Colin Kirby

Colin Kirby

Council to advocate TMR on the basis they had established a level of service, people have come to rely on it and no bin is going to create an ongoing cost. Tourist need to have somewhere to dump their rubbish.




Will Cleanaway come out to rural sites, JJ Richards wouldn’t travel on gravel roads. Colin would be agreeable to have a collection service at a cost.

If Council wanted to improve their service, having some flexibility and get extended pick up at a minimal cost then it is something that Council could consider. It hasn’t been part of the negotiations with the joint arrangement with Isaac Regional Council. The new contract is for seven years.

Resources in managing waste is a huge undertaking. Council has received a lot of feedback already on the process. If Council does not manage this correctly then there will be a penalty in the cost of the operation that Council will have to cover.

Colin Kirby

5 Game Plan How is the Game Plan process going?

Cr McIndoe provided an update on the Game Plan process.

Currently signing up license agreements with

Cr Alan McIndoe

Trudy Roberts Information only




Will there be a greater cost to the club under this agreement to use these facilities?

the sporting clubs. The process is all about having greater utilisation of the facilities across the region.

As part of the agreements clubs will have a tenure of $1/year. Costs across the region were varied. It is not about putting a burden on the clubs it is about having a fairer system across the region.

Council has provided a budget of $8m this year to upgrade facilities.

There has been a lot on communication and consultation with the clubs.

Troy Roberts

6 Agri foods Business

Mayor Kerry Hayes gave a verbal update on the proposed meat processing plant and CQ Inland Port.


7 Fencing of Council Roads

Reporting that Council is not interested in fencing roads but are receiving revenue for the depasturing of cattle on the road reserve. Stock are being permitted to graze council roads for up to three months. These roads are not stock routes and stock are not travelling.

Scott Mason advised that this is a common practice in some shires were the landowner could access land adjacent their property, but the

Brett Keys CRM 83491/2019

Colin Kirby Review current permit arrangements.




There has been stock on the Glenlee and Rutland Roads and the Fernlee Road all the way to the Tambo Road

Landowners would normally fence the roads to keep the cattle off but why bother if you can graze them.

Colin has 22km of fencing to be done on council roads.

Council is also receiving income for travelling stock reserve in Springsure. If Council is receiving income for these then they should be paying for half the fence.

stock had to be monitored.Council has the ability to allow a permit to graze the road reserve in front of their property. There is an application process and rules to go with it.

Unaware of the practice in Central Highlands and if it is happening then they are not aware of it.

In a shire road setting pasture can only be access by the person who has the land adjacent, this is distinguishing cattle grazing on a road as opposed to traveling stock.

Council used to get funding from the lands department to fence stock reserves.

Council does not fence roads to keep the landholders stock off them.




Travelling stock reserves is a different situation were the Dividing fences Act would apply.

8 Property Sign When will the property signs be replaced, this has been going to happen for the last 4 years.

Data has been incorrect and there has been an ongoing program to correct this.


David Loch Sign will be installed this year.

9 Work Camp The Springsure Jockey Club has used the workcamp and wondering if the operations has been assessed recently. The services are not being efficient in the works that are being undertaken. Taking a long time to re-construct the running rail in Springsure.

Cr Gail Nixon advised that there are not as many prisoners and has been a change of supervisor. There have also been a number of projects that they have been working on.

Cr Gail Nixon

Trudy Roberts Information only – Cr Nixon will follow up.

10 Sign Can a pre-turnoff sign be put on the Springsure Tambo Road so you know the Glenlee Road is coming up and Springsure side of the Rutland Road

Review and install signage were required.

Todd McCorkell

CRM 83492/2019

Andrew Hawkins

11 Thank You Mayor thanked the community for their support and contribution over the years to these meetings. Next visit there will be a new council.



NEXT MEETING: 2020




Community Consultation Tracking -Lochington - 23 August 2019


256 2019 Lochington

257 23/8/19 Lochington Council to investigate illegal dumping on back roads off Goanna FlatsRoad

83488/2019 02/09/19 Naomi Loch In Progress

258

23/8/19 Lochington Council to review grazing permit arrangements in response to reportscattle are grazing along Glenlee, Rutlands and Fernlees Roads forextended periods of time.

83491/2019 02/09/19 Colin Kirby This matter relates to stock that were/are/have beenagisted on stock routes/reserves as per legislativeauthority permits. There is no matter that is incontravention of any local law or state legislationthat is of concern to Ranger services. (Mrs S NWalters - 06/09/2019) Coor-Keys spoke tocustomer Kirby regarding his concern and no furtherissues raised. NFA. (Mrs S N Walters - 06/09/2019)

Completed 06/09/19

25923/8/19 Lochington Can a pre-turnoff sign be put on the Springsure Tambo Road so you

know the Glenlee Road is coming up and Springsure side of theRutland Road. Review and install signage were required.

83492/2019 02/09/19 Andrew Hawkins In Progress






11.2 Communities

11.2.1 Community Recreation and Facilities quarterly update - July to September 2019

INFORMATION REPORT

Date: 8 October 2019 Presentation Duration: Approx. 15 minutes


Author: Steven Gatt, Manager Community Recreation & Facilities


File Reference: TBA

EXECUTIVE SUMMARY:

Council’s Community Recreation & Facilities section delivers a vast range of services and projects to the community. The following report provides a summary of the activities that have been occurring within the section between 1 July 2019 and mid-September 2019.


That Central Highlands Regional Council receive the Quarterly Update Report for the Community Recreation & Facilities section for the period of 1 July 2019 to mid-September 2019.

REPORT:

SummaryThis report provides information on the activities and services of the Community Recreation & Facilities section for the quarter from 1 July 2019 to mid-September 2019. Report:

Council’s Community Recreation & Facilities section deals with a range of community service issues and primarily maintains our green space and capital project delivery for community projects.

Efforts to address emergent high priority matters for the Community Recreation & Facilities team is delivering a slowdown in delivery timeframes currently. This due to a range of factors primarily associated with the way projects had been managed prior to August this financial year.

Many projects have been under scoped or considered in isolation of a sequenced or programmed approach. This has resulted in a lower than desired percentage of commencements this year. Additionally, we will require some adjustment to current projects to cover some projects that have either gone over budget or required additional funds for delivery which will greatly impact on the delivery of the program for the 19/20 and 20/21 year.

Other aspects of the review will be focusing on reporting and engagement to ensure we are structured to deliver the best level of service to the community and organisation moving forward.

1. Community Facilities

Operational Budget works items: Toto office fabricate custom made desks.



Emerald office Bird proof rain heads; gutter’s cleaned; replace Hot Water Systems; White board Paint various office walls; A/C servicing; Replace faulty lighting around; Repair up light in Front of Emerald office; Install dimming lights at Chambers.

McIndoe park repair roof leaks around aircon flashing. Wally McKenzie Repair windows at building. Gallery meeting room Paint ceiling. Sapphire playgroup repair A/C. Emerald office Cleaning services. Railway Museum Comet install new cabinetry. Emerald Art Gallery rekey doors. Tieri Library security maintenance; purchase Chair mat. Emerald town hall roof leak repairs; repaired an issue with oven; Painting the Retro street entrance.

Installation of fire evacuation maps. Wally Mackenzie electrical and aircon issues. Remove and install partitions for new staff on level 1 EMD office.

2. Parks Operations

a) Parks Co-ordinator North - Emerald, Capella, Gemfields, Tieri:

Emerald: All streets and parks mowed and edging occurring on a regular basis. Focus has been on following up and completing CRM requests. Spraying drains and waterways for weeds has been occurring. Ongoing installation of dripper line in median strips to reduce water usage. Maintenance on tree lines has been occurring (pruning and mulching, and irrigation repairs). Irrigation repairs occurring in parks, and the Botanic Gardens. Monthly water readings. Playground inspections and required repairs have been carried out as they are detected. Hedging and cleaning out all median strips. Cleaning and maintenance on all amenity blocks. Cleaning out and mulching garden beds in the Botanic Gardens. Maintenance work at the cemetery has included hedging and spraying. Crews being sent to Springsure to assist with maintenance due to staff shortages.

Capella:

All streets, parks and entrances have been mowed and weed cut. Pruning trees in parks and streets has been occurred addressing low and dead branches. Playground inspections and repairs have been occurring as required. Cleaning and maintenance of amenity blocks has been occurring regularly. Sending team members out to the Gemfields to assist with the maintenance workload. Bridgeman Park mowing, spraying and setting up for events has been occurring, including repairing

lights, water leaks and fence repairs. Hedging and cleaning out median strips has been occurring. Maintaining areas around Capella Cultural Centre. Irrigation repairs are being addressed generally around the town. Installing dripper line in gardens to replace sprinkler system water usage.

Tieri:

All streets and parks have been mowed and edged including the town entrance. Dripper line being installed in medians to reduce water consumption. A general clean-up of the Council Depot has occurred. Tree management pruning has been occurring in parks and finger parks throughout the town. Spraying has been occurring in drains, fence lines and around tree lines. Weeding all medians and mulching has been occurring.

Gemfields:



Amenities are being cleaned daily at Rubyvale, Sapphire and Anakie. Whipper snipping and mowing of main areas and around amenities has been occurring regularly in

all towns. Litter pickup has been occurring along road sides, including the removal of dead animals.

b) Parks Co-ordinator East – Blackwater, Duaringa, Dingo, Springsure, Rolleston:

Operational works in Blackwater: Parks and open space - mowing, brush cutting, irrigation repairs, litter collection, amenity cleaning,

tree maintenance has been occurring on a regular basis. Playground inspections and maintenance. Hunter Street Sports Complex – regular maintenance to fields and surrounds, irrigation repairs. Cemetery - grounds maintenance, burial preparation. Replacement of front fence, garden and row

marking bollards 80% complete. BICC/Japanese Garden – regular grounds maintenance, preparation for events. CRM/ECM requests – addressing and being completed. Bedford Weir – mowing, brush cutting, weed control, irrigation repairs. Vandalism – All Abilities Park has been subjected to continuous and substantial vandalism.

Discussions with Local Police on how to minimise the damage have resulted in a plan to make the area more visible. This message is being relayed to the community.

Operational works in Bluff, Dingo, Duaringa, Bauhinia: Parks and open space - mowing, brush cutting, irrigation repairs, litter collection, amenity cleaning,

tree maintenance has been occurring on a regular basis. Playground inspections and maintenance. Cemeteries - grounds maintenance, burial preparation. CRM/ECM requests – being addressed and completed. Amenity cleaning – occurring via both contractors and staff.

Operational works in Springsure/Rolleston: Parks and open space - mowing, brush cutting, irrigation repairs, litter collection, amenity cleaning,

tree maintenance occurring on a regular basis. Playground inspections and maintenance. Cemeteries - grounds maintenance, burial preparation. Addressing CRM/ECM requests.

3. Sport and Recreation

Game Plan Tenure Implementation:

The Sport and Recreation team have completed over 50% of Game Plan Tenure framework workshops having met with 41 clubs across the region and 13 licenses issued. The team is continuing to liaise with clubs to assist with getting documentation completed as part of the application and progress in getting licenses issues. Additionally, through the process, the team have assisted in clubs getting incorporated, affiliated, the correct insurances and access to facilities which already sees an increase of activation of sport and recreation facilities. Three licenses have now been signed and completed which will move the clubs into the transitional phase of responsibilities. The Sport and Rec team will continue to meet with clubs and guide them through the transition of tenure and meeting KPI’s.



clubCOACH and the clubCOACH Ambassador Program:

The initial clubCOACH Ambassador program was held in August and had seven (7) representatives from clubs in attendance with Michael from the CPR Group facilitating the session. It was valuable for the ambassadors to navigate through the site and provide feedback on where improvements can be made. The ambassadors were very interactive and will be a face for the clubCOACH website allowing council to promote them through our Sports bulletin and be a point of contact and assistance for other community and sporting organisations. 4. Aquatic Centres

Yumba Bimbi:Once again, free entry to the facility has been provided to the members of Yumba Bimbi and their carersfor the 2019/2020 swimming season. This is a disability group whose members use the pool for regular exercise, which is very beneficial for their health and wellbeing.

Springsure Lease:A new Lessee has taken residence in Springsure and over the next 12 month we anticipate an overall improvement for the community with general maintenance improvements being reviewed and the opening of the café for patrons and the general public.

5. Cemeteries

BurialInterment

of AshesInurnment

of AshesBurial

Interment of Ashes

Inurnment of Ashes

BurialInterment

of AshesInurnment

of AshesCapella

Springsure 1Rolleston

Anakie 1Bogantungan 1

Rubyvale 1 1 2Sapphire 1Emerald 1 3 3Duaringa

DingoBlackwater

Bluff

SeptemberAugust JulyLocation



6. Capital Works Projectsplease note reporting in this space is under review and commentary is provided in monthly reports.


Corporate/Operational Plan Reference: 1. Strong Vibrant Communities; 1.1 - Corporate Plan Strategy: Strong diverse communities1.1.1 - Provide and maintain accessible community services and facilities that meet the needs of our diverse communities.1.3 - Corporate Plan Strategy: Active and inclusive communities.1.3.2 - Lead and influence community participation in healthy and active lifestyles.1.3.3 - Facilitate opportunities for learning, social activities, community events, grants and funding programs.

2. Building and Maintaining Quality Infrastructure; 2.1 - Corporate Plan Strategy: Well planned and connect communities2.1.2 - Implement an effective open space and recreational plan.2.1.3 - Implement a decision-making framework for the prioritisation of shovel-ready projects.2.1.4 - Plan and deliver essential infrastructure that supports a sustainable future.2.1.5 - Develop a strategy for our land and property assets.2.2 - Corporate Plan Strategy: Affordable and well serviced infrastructure2.2.4 - Implement energy efficient practices for our assets and facilities.

3. Supporting our Local Economy; 3.1.2 - Promote the Central Highlands as a region for tourism and development opportunities.

5. Leadership and Governance;5.1.1 - Clearly define the functions, services, roles and responsibilities of council.5.1.2 - Practice effective internal and external communication.5.4.2 - Ensure the long-term financial sustainability of the region through prudent financial management and budgeting.

6. Our Organisation; 6.1.1 - Provide excellent customer service to ensure professional service delivery.6.2 - Corporate Plan Strategy: Continuous improvement culture6.2.2 - Create and sustain a positive and future-focused organisational culture that demonstrates and supports council’s values.6.3 - Corporate Plan Strategy: One team approach6.3.1 - Develop and implement effective systems to manage risk to enable the efficient delivery of council services.6.4 - Corporate Plan Strategy: Working safely6.4.1 - Sustain a productive, efficient and safe workforce that is responsive to council and community needs.

Budget/Financial/Resourcing: Budget information relevant to the performance of the Community Recreation & Facilities section for operational and capital is reported in the Quarterly Financial Report.

Legal/Policy/Delegations:No legal or policy items have been identified at this time.

Communication/Engagement:Communication and engagement with numerous internal stakeholders has occurred to prepare this report. Additionally, communication with external stakeholders such as Council’s Aquatic Centre lessees has also occurred.

Risk Assessment:



Risk assessment requirements are made on a case by case basis for the projects or actions required for delivery by the Community Recreation & Facilities section. Coordinators and Supervisors and working diligently with other staff members to ensure risk assessments are conducted for works and all necessary WHS documentation is being completed.

Timings/Deadlines:No critical deadlines have been noted within the report.

Alternatives considered:Not applicable.

SUMMARY:

Council’s Community Recreation & Facilities section continues to deliver a vast range of services and projects to the community. Budget performance is primarily on track. In addition to the noted works staff have also been working on numerous grant applications and dealing with an abundance of customer service enquiries. Overall the team’s performance has been strong, and they continue to move in a positive direction while overcoming delivery challenges as they arise.

ATTACHMENTS:

Nil




11.2.2 Communities Departmental Update

DEPARTMENTAL UPDATE REPORTDSION REPORTDate: 8 October 2019 Presentation Duration: Approx. 15 minutes


Author: Communities Department


File Reference: TBA

EXECUTIVE SUMMARY:

The following report provides an update on key activities for the Communities department.


That Central Highlands Regional Council receive the Communities departmental update report, highlighting key activities for the month of September.

REPORT:

Key Activities Summary

Planning and Environment ...........................................................................................................................3Local Government Illegal Dumping Grant Partnership Program 2019.................................................3Local Government Illegal Dumping Hotspot Program 2019.................................................................3Investigation into probable location of a future centralised regional landfill and recovery centre ........3Levy Readiness Program.....................................................................................................................3Recourse Recovery Industry Development Funding – Streams 1 and 2 .............................................3Clean up the world weekend................................................................................................................4Biosecurity workshop ...........................................................................................................................4Stock route regulation and strategy review workshop..........................................................................4Small Community Grants .....................................................................................................................4Warrant Seizure regulated dog. ...........................................................................................................5Flying fox return to Emerald. ................................................................................................................5Infrastructure: A Practical Guide to Conditions and Agreements.........................................................5Talking Town Planning with Our Lady of the Sacred Heart School .....................................................52019 PIA Rural & Regional Conference...............................................................................................5Implementing policy through codes and assessment benchmarks......................................................5

Connected Communities ..............................................................................................................................6Youth Development Program...............................................................................................................6Youth Events and Activities..................................................................................................................7Have Your Say, Central Highlands ......................................................................................................7Disability Action Week 2019.................................................................................................................8Quarter 3 Community Reference Group meetings...............................................................................8



Duaringa Signage ................................................................................................................................8Blackwater Banter Community Newsletter ...........................................................................................9Galleries Facebook Statistics...............................................................................................................9Museum and Galleries Conference......................................................................................................9Springsure Gallery - 2019 Bauhinia Bicentennial Art Gallery Award ...................................................9Emerald Art Gallery - Jet James Exhibition..........................................................................................9Carnarvon Creates Artist Retreat .........................................................................................................9Libraries Facebook Statistics ...............................................................................................................9School Holidays at the Library .............................................................................................................9

Community Recreation and Facilities .......................................................................................................11Entry Signage.....................................................................................................................................11Parks Open Space .............................................................................................................................11Botanics Crews ..................................................................................................................................11Projects ..............................................................................................................................................11Pool Party – Emerald Aquatic Centre ................................................................................................12

The 2019 Council Meetings Rolling Reports requested four (4) reports to be presented to the Communities Standing Committee to update on the following projects:..............................................12

Bauhinia Hall Disability Ramp ............................................................................................................12Willows Hall Repair Works .................................................................................................................13Gemfields Dump Point and Land Purchase .......................................................................................13Blackwater Aquatic Centre Defects....................................................................................................13



Planning and Environment

Local Government Illegal Dumping Grant Partnership Program 2019Local Government Illegal Dumping Grant Partnership Program was opened to all local governments in Queensland that have accepted delegation under the Waste Reduction and Recycling Act 2011 (WRRA) for submissions until 6 September 2019. The maximum amount of grant funding available was up to $200,000 per Council.

Illegal dumping is now a significant problem for Central Highlands Regional Council. Wastes commonly dumped in the region include municipal solid waste (MSW) green waste, concrete, household waste such as mattresses, TV, furniture and other white goods, tyres, scrap steel, and asbestos. With the introduction of operating hours at our resource recovery centes, illegal dumping incidents have increased either close to the site boundaries or in more isolated areas although extensive community consultation has been carried out.

The submission (if successful) will enable Council to engage a part-time compliance field officer for six months whose main duty will be to investigate illegal dumping incidents; reporting incidents to the central office; database administration; review of CCTV footage to assist in prosecutions; issuance of penalty infringement notices; coordination of site clean-ups when required and oversight for the safe disposal of waste.

In association with other neighbouring Council partners, the compliance officer will also promote community awareness through education, consultation and awareness campaigns as key actions to help reduce illegal dumping acts. In-addition, surveillance cameras (CCTV) with the necessary hardware, software, power supply, data storage, communication and networking infrastructure will be delivered to 10 of CHRC’s resource recovery facilities by end of November 2019.

Local Government Illegal Dumping Hotspot Program 2019Local Government Illegal Dumping Hotspot Program was opened to all local governments in Queensland that have accepted delegation under WRRA for submissions to be made until 18 September 2019. The maximum amount of grant funding available was $60,000 per Council for funding option 1: Illegal Dumping Prevention & Intervention Program and $20,000 per Council for funding option 2: Illegal Dumping Data Collection.

Under funding option 1, Council has planned to deliver following project activities by 30 June 2020: Behavior change program through the engagement of school kids Social media awareness campaign through local radio, local newspaper, and Council official social

networking sites; Installation of trail cameras at two identified hotspots i.e. Rubyvale and Blackwater; and Installation of anti-dumping message outdoor signs at two identified hotspots i.e. Rubyvale and

Blackwater.

Investigation into probable location of a future centralised regional landfill and recovery centreThis work has been recently retendered due to an issue with the initial contractor. A preferred supplier for this work will be decided before end of September 2019. It is proposed to report back to Council on options by 31 December 2019 about a potential site location for the super resource recovery centre.

Levy Readiness ProgramFencing, volumetric surveys of our landfill activities, levy exemptions and surveyed waste recovery areas are now in place (per legislative requirements). Staffing of our transfer stations is now in place, i.e. Duaringa, Dingo, Bluff, Rolleston, Springsure & Capella. CCTV installation work has commenced for the majority of our facilities. Recourse Recovery Industry Development Funding – Streams 1 and 2A grant to the value of $50k to $200k is available for waste management organisations to roll out resource recovery infrastructure to develop business ventures which primarily focus on the production of bio gas, bio



electricity, adding value to wastes to produce stock feed and resource separation and processing to generate raw materials. These ventures require significant economic modelling and business plan development to be grant funding ready. Their viability is also largely contingent on partnering with Private Sector organisations who provide the supply chain structures needed to make the ventures work.

CHRC was accordingly not in a position to capitalise on this opportunity in view of the preparation and planning commitments which would have been required to build a creditable business case proposal.

Clean up the world weekendOn Saturday 21 September 2019, a BBQ sausage sizzle was held at the Emerald Tip Shop hosted by Council’s waste staff to promote the Clean up the world weekend. The Tip shop held a $20 all you can carry sale to encourage the reuse of discarded items. There were approximately 30 visitors who stopped in to chat with the team and grab a snag before loading up. Those who visited the tip shop were encouraged to attend the ABC pool party at the Emerald Aquatic Centre to round off their Saturday family activities.

Biosecurity workshopOn 2 September 2019, representatives from Local Government Association of Queensland (LGAQ) and Biosecurity held a workshop in Roma to review current biosecurity legislation. Ranger services representatives attended and participated in this workshop contributing to matters related to improving Biosecurity processes and obligations.

Stock route regulation and strategy review workshop.On 11 September 2019, Ranger services and representatives from neighbouring councils, CHRC Councillors, Department of Agriculture Forestry and Fisheries, Transport and Main Roads, AgForce and Department of Natural Resources Mines and Energy, all participated in a stock route regulation workshop. This workshop has been run in conjunction with other workshops throughout the state to finalise decisions around developing amendments and fee schedules associated with the Stock Route Management regulations.

Topics discussed included but were not limited to, identification of stock routes as per classifications (primary – secondary – minor/unused). The classification of stock routes is used to determine funding and facility commitments, not to be confused with what is a stock route or where stock may or may not travel. Assessment of current classifications and updating of same with reclassification of some primary and secondary routes identified.

Participants were canvassed about the need to increase permit fees where there appeared to be consensus support, however no clear decision was reached around the value of that increase. Feedback indicated that fees should be pay per day not per km, however, keeping the minimum kilometre travel per day in the permit conditions was identified as a suitable requirement. Support was also shown for charging a higher rate for slow moving stock. It was also recommended that better support to be offered to local governments when determining slow movement options. Other items of support raised included;

Support behind local government charging an application fee for both travel and agistment permit applications to be handled by councils.

Focus on training around the stock route network management system. Biosecurity concerns relating to tick lines and pest plant spread associated with travelling stock and

stock movements. Management of traffic issues and safety around travelling stock and drovers because of a lack of

knowledge around travelling stock.

The final workshop will be held in Brisbane on 4 October 2019.

Small Community GrantsThere are a multitude of small community grants available with funding in the range of $1,500 - $5,000. These have been generally developed for volunteer organisations to build community capacity, and for individuals to develop skills to enhance career development prospects.

The team has reviewed that we are ineligible to apply for these.



Warrant Seizure regulated dog.On 12 September 2019, Rangers executed a warrant at an address in Blackwater to secure dogs associated with regulated dog provisions in accordance with the Animal Management (Cats and Dogs) Act 2008 (the AMA). Rangers seized and impounded a dog in response to non-compliance with AMA regulated dog requirements.

Flying fox return to Emerald.On 16 September 2019, Rangers re-commenced surveying the Emerald Botanic Gardens in anticipation of the return of the Little Red flying fox. A small colony has been sighted in the gardens with numbers sitting low at around 300-400. Rangers will monitor the colony and in turn will be attending Duaringa to assess the previous tree trimming activity undertaken to determine if action is needed in the anticipation of the return of the animal to Duaringa.

Infrastructure: A Practical Guide to Conditions and AgreementsOn 10 September 2019, Council’s Principal Planner Development Assessment attended the QLD Planet 2019 workshop on Infrastructure: a Practical Guide to Conditions and Agreements, hosted by the Planning Institute of Australia in Brisbane. The session was presented by Ian Wright, Senior Partner – Planning Government Infrastructure and Environment group, and covered the infrastructure planning and charging framework, focusing on conditions for infrastructure and how to read and draft an infrastructure agreement.

Talking Town Planning with Our Lady of the Sacred Heart SchoolOn 12 September 2019, Council’s Town Planner and Principal Planner Strategic Land Use visited Our Lady of the Sacred Heart School at Springsure and presented to the Year 5/6 class. The class was hugely enthusiastic and had been learning about how humans influence the characteristics in different times and places so they could gain a better understanding of their local community and the design choices.

The presentation to the class included what we do as town planners in both strategic planning and development assessment; why we need to plan towns; how we plan them; what the Planning Scheme is and what the associated zonings mean.

In addition, Council officers discussed the beautification work that will be undertaken in various locations and specifically what is proposed for Springsure and finished off with slides of ‘planning fails’ around the world, which the kids loved discussing ‘planning gone wrong’ scenarios.

The class ended with each student asking questions, some were very perplexing such as “why are roads where they are”; “what do you plan first”; “who approves railways” and “how did Springsure get its name”.

2019 PIA Rural & Regional ConferenceOn 12 & 13 August 2019, Council’s Acting General Manager Communities, Coordinator Development & Planning and Graduate Town Planner attended the 2019 PIA Rural & Regional Conference hosted by Planning Institute of Australia in Cairns. The theme of the conference “Regional Reflections of Place and Planning”, explored a range of areas, with presentations on technology, energy generation, social values, cultural diversity and economic platforms.

Implementing policy through codes and assessment benchmarksOn 19 September 2019, Development & Planning staff attended a lunchtime livestream on Implementing policy through codes and assessment benchmarks, hosted by the Planning Institute of Australia. The session was presented by Jenny Roughan, Director – Ethos Urban and Kathryn Pacey, Partner – Clayton, and focused on the nature of codes/assessment benchmarks and the role they need to play. The presentation included examples of relevant case law.



Connected Communities

Youth Development Program Social media: There were 23 individual posts on the Youth Development Facebook page from 27 August to 22 September 2019, with a reach of 22,712 people.

Regional Youth Alliance Network (RYAN): The Regional Youth Alliance Network meeting was held on the 10 September 2019. Nine people attended the meeting representing five different organisations. Friederike McCartney (Clinical Nurse Consultant) from Central Queensland (CQ) Youth Connect was the guest speaker. CQ Youth Connect works with young people and youth service providers in CQ to provide confidential, youth-friendly and culturally appropriate health services. They support youth and help them navigate the health system by providing:

• individual health assessments • pregnancy and Sexually Transmitted Infection screening • 715 Health Check • help to quit smoking with the 10000 Lives program.• education and information to youth about:

o reproductive and sexual health o ‘Core of Life’ pregnancy, role of midwife, mother, father and local general practitioner o peer education o immunisation o puberty o mental health o drugs and alcohol o dental health o general health and wellbeing

CQ Youth Connect also provides education, information and develop resources for youth service providers through workshops, conferences and training such as Core Of Life and Peer Skills. They advocate for youth to have a voice in the development of youth health and wellbeing policy. A Youth Health Reference Group has been established and provides opportunities for youth to share stories at forums. Anyone working with young people can refer youth to the service and young people can self-refer.

A service directory is available for CQ youth to access at: https://www.mycommunitydirectory.com.au/Resources/CQYouthConnect

The next RYAN meeting is scheduled for the 9 October 2019.

Youth Officer DevelopmentCentral Highlands was well represented at the CQ Youth Connect Inter-Agency Health Forum in Rockhampton on the 30 August 2019, with the following organisations attending:

• Anglicare Central Queensland • Police Citizens Youth Club Emerald • Department of Education • Central Highlands Regional Council

Twenty guest speakers presented on relevant youth issues, solutions and opportunities.

Blackwater Youthinc:Blackwater Youthinc group had one meeting where 26 participants attended on 11 September 2019. The Blackwater Youthinc members initiated a clean-up of their environment by picking up the rubbish around the Blackwater Police Citizens Youth Club and Mayday Shed area.

Capella Youthinc:Five meetings have been held to discuss youth spaces and the development of a Youthinc in Capella with the following stakeholders: Capella High School, Capella Tieri Middlemount (CTM) Links Capella and Capella Aquatic Centre. A youth survey has been created and distributed to young people at Capella High School. The survey results will be collated and inform the creation of the Capella Youthinc.



Youth Events and Activities

Past events:1 September 2019 - Central Highlands - Father's Day youth photo contest - 6 entries, 111 votes, 503 views 6 September 2019 - Police Citizens Youth Club (PCYC) Escape Room - 64 attended12 September 2019 - Springsure basketball 3 on 3 - 40 attended13 September 2019 - Rolleston school disco - 65 attended

19 September 2019 - Love Bites program at Emerald State High School - 70 attended19 September 2019 - Springsure make your own mini pizzas - 30 attended

Have Your Say, Central Highlands Active registrations: 559 - increase of three since September 2019 report.

Site visits: 13,232 - increase of 401 since September 2019 report.

September/October School Holiday Activities:The following activities were delivered during the September/October school holidays. Attendance numbers will be provided at the next Communities Standing Committee.

DATE WHAT'S ON TIME LOCATION20 September 2019 Movie in the park – Ralph Break

the Internet6.30pm – 9.00pm Blackwater Rotary Park

23 September 2019 Mock Olympic Games pool activity

1.00pm – 3.00pm Springsure Aquatic Centre

Bowl and leisure day in Rockhampton

8.00am Rockhampton Bowl and Leisure

Laser tag in the park with sausage sizzle

11.00am – 1.00pm Emerald Botanical Gardens

24 September 2019 Grassed area activities 10.00am - 2.00pm Blackwater Aquatic Centre

25 September 2019 Blackwater PCYC activities day Under 10’s9.00am – 11.00amOver 10’s1.00pm – 3.00pm

Blackwater PCYC

Skate and pizza/watermelon eating contest

2.00pm – 4.00pm Emerald Skate Park

27 September 2019 Friday night roller skating 5.30pm - 7.30pm Blackwater PCYC

$5 movie session – The Lion King (under 25’s)

10.00am Blackwater International Coal Centre

28 September 2019 Outdoor cinema – How to Train Your Dragon – The Hidden World

6.00pm – 9.00pm Tieri Aquatic Centre

1 October 2019 Pool Party and Watermelon Eating Contest

12.00pm – 3.00pm Capella Aquatic Centre

3 October 2019 Skate Park fun day – Barbeque and drinksNote: Bus from Blackwater PCYC at 10am (register at PCYC)

11.00am – 1.00pm Bluff Skate Park

Cinema under the stars – Lego Movie 2

6.00pm - 8.30pm Springsure Aquatic Centre

4 October 2019 $5 Movie session – Angry Birds 2 (under 25’s) 10.00am Blackwater Coal Centre

Emerald PCYC laser tag 6.00pm – 8.00pm Emerald PCYC



Ongoing Consultations:Name: Proposed Planning Scheme Amendment - Renewable Energy Facility Link: https://haveyoursay.chrc.qld.gov.au/proposed-amendment-renewable-energy-facility Open: 23 August - 20 September 2019 Submissions: 0 New Consultations: Name: Community Consultations Online - Springsure (October 2019) Link: https://haveyoursay.chrc.qld.gov.au/community-consultations-2019Open: 17 September - 14 October 2019 Planned: Name: Annual library customer service satisfaction survey

Disability Action Week 2019Central Highlands Regional Council's youth development team were successful with an application to the Department of Communities, Disability Services and Seniors for a Disability community events grant 2019.

The event 'Starting Conversation with Film...' was held at the Emerald Twin Cinemas on the 20 September 2019. Fourteen people attended the screening of a selection of 16 short films by young regional Australians based around the disability of mental health.

The purpose of the event was to raise awareness around mental health being a disability, as a lot of young people are not aware and do not know how to seek help. The following organisations attended the event and setup information stalls: • Community Solutions • Anglicare Central Queensland • Yumba Bimbi.

Quarter 3 Community Reference Group meetings Community Reference Group (CRG) quarter three meetings have been held with attendance details noted in the below table. (Tieri attendance numbers not available at the time of writing report).

During the quarter three meetings, planning began for the quarter four 'Regional Round Up' presentation. This presentation will be shown across the region at all quarter four CRG meetings. Each individual community are creating a slide to share their annual highlights. This provides another way to share information and connect CRG members across all the region’s communities.

Duaringa Signage The Comet Community Reference Group led, Duaringa signage projects are well underway. The recently installed town entrance signage was designed and developed in consultation with the community. In addition, electronic signage has been installed on the highway which is intended to promote upcoming events. This electronic sign was purchased through a partnership between State Government, Woorabinda

CRG Date Attendance Arcadia Valley 17 September 2019 11Bauhinia 2 August 2019 5Blackwater 19 August 2019 4Bluff 28 August 2019 5Capella 11 September 2019 6Comet 19 August 2019 4Dingo 3 September 2019 21Duaringa 12 September 2019 6Emerald 11 September 2019 5Gemfields 19 September 2019 10Rolleston 23 September 2019 6Springsure 9 September 2019 7Tieri 30 September 2019 TBA

https://haveyoursay.chrc.qld.gov.au/proposed-amendment-renewable-energy-facility

https://haveyoursay.chrc.qld.gov.au/community-consultations-2019



Shire Council and Central Highlands Regional Council. The Duaringa Historical Trail signage has arrived and will be installed in quarter two of 2019. Pamphlets have arrived which promote the location of the historical trail signs that will assist with cultural tourism. The Duaringa signage projects were developed to complement the CRG’s previous successful project ‘Comet Tales and walking Trails’.

Blackwater Banter Community Newsletter The Blackwater Banter is a community newsletter providing local information for the Blackwater area and its community. Subscriptions have increased from 100 to 120 hard copies, as well as distributions via an emailing list. The Blackwater Banter was an initiative of the Blackwater Community Reference Group. Past editions can be viewed at: https://haveyoursay.chrc.qld.gov.au/Blackwater-CRG.

Galleries Facebook StatisticsBetween 27 August and 22 September 2019, the Emerald and Springsure Art Galleries Facebook page has had seven posts, with a total reach of 1,964 people and engagement from 302 people.

Museum and Galleries ConferenceThe Museum and Galleries Queensland Conference, which only occurs every four years, was held in Cairns from 16 to 20 September 2019. Three Central Highlands Gallery support staff and one Central Highlands Arts and Cultural Advisory Committee (CHACAC) member attended this professional development training and networking opportunity.

Springsure Gallery - 2019 Bauhinia Bicentennial Art Gallery AwardThe 2019 Bauhinia Bicentennial Art Gallery Awards has attracted 78 entries. The opening night is to be held at 6pm on Friday 27 September 2019. The judge for this year’s competition is Central Queensland University Associate Professor Anita Milroy.

Emerald Art Gallery - Jet James ExhibitionYeppoon artist Jet James will be exhibiting his works at the Emerald Art Gallery in his exhibition titled 'Fading Light' from 16 September to 25 October 2019. Jet James is recognised for his unique and highly sensitive artworks in printmaking and painting.

Carnarvon Creates Artist RetreatThe Carnarvon Creates Artist Retreat is to be held 26 March to 2 April 2020 in the Carnarvon Gorge. This unique arts and cultural experience is being made possible through partnership between Central Queensland Regional Arts Services Network (CQRASN), Central Queensland University (CQU) and Central Highlands Regional Council (CHRC).

Libraries Facebook StatisticsBetween 27 August and 22 September 2019, the Council Libraries Facebook page has had 22 posts with a total reach of 13,510 people and engagement with 515 people.

School Holidays at the LibraryThis September School Holidays sees programs offered at all nine established library branches. Craft activities, robotics sessions, board games, movies and special story time sessions are on offer across the region at Blackwater, Capella, Dingo, Duaringa, Emerald, Gemfields, Rolleston, Springsure and Tieri libraries. The following activities were delivered during the September/October School Holidays.

Blackwater Library:Date Activity Time23 September 2019 Craft – bookmark making 2:30pm24 September 2019 Robotics – LittleBits 2:30pm25 September 2019 Play, Puzzles and Colouring 10:00am26 September 2019 Craft – jumping frogs 10:00am30 September 2019 Craft – bracelet weaving 2:30pm2 October 2019 Play, Puzzles and Colouring 10:00am3 October 2019 Robotics – LittleBits 2:30pm

Capella Library:

https://haveyoursay.chrc.qld.gov.au/Blackwater-CRG



Date Activity Time24 September – 5 October 2019 Robotics and Craft Upon Request

Dingo Library:Date Activity Time25 and 27 September 2019 Robotics and Craft Upon Request2 and 4 October 2019 Robotics and Craft Upon Request

Duaringa LibraryDate Activity Time23, 24, 26 and 30 September 2019

Robotics and Craft Upon Request

24 September 2019 Movie Streaming Upon Request1 October 2019 Robotics and Craft and Movie

StreamingUpon Request

3 October 2019 Robotics and Craft Upon Request

Emerald Library:Date Activity Time25 September 2019 Board Games 2:00pm26 September 2019 Movie Streaming – Skippy and the

intruders2:00pm

27 September 2019 Craft – felt tissue holders 10:00am and 11:00am2 October 2019 Board Games 2:00pm3 October 2019 Craft – grass heads 2:00pm and 3:00pm4 October 2019 Robotics – Ozobots 10:00am and 11:00am

Gemfields Library:Date Activity Time2 October 2019 First5Forever – story time 10:00am – 12:00pm2 October 2019 Craft and Robotics 10:00am – 12:00pm2 October 2019 First5Forever – play time 1:00pm – 3:00pm2 October 2019 Movie Afternoon 1:00pm – 3:00pm

Rolleston Transaction Centre:Date Activity Time23 September – 4 October 2019 Robotics and Craft Upon Request24 September 2019 Craft and Movie Day – with popcorn

and poppers10:00am – 1:00pm

Springsure Library:Date Activity Time24 September 2019 Robotics and Craft – bookmark making 10:00am26 September 2019 Craft – surprise 10:00am1 October 2019 Movie and Craft – free birds 10:00am3 October 2019 Robotics and Craft – cupcake liner

lamas10:00am

Tieri Transaction Centre:Date Activity Time23 September – 4 October 2019 Robotics and Craft Upon Request



Community Recreation and Facilities

Entry Signage

Entry Signage are full installed and proudly naming the townships where they stand at Duaringa, Bluff, Gindi, Tieri, Bauhinia Downs. All signs are the standard design for other locations and entry statements which integrate with existing signage in the region.

Parks Open Space Works to ensure good water consumption rates are underway. Irrigation/watering continues to be monitored, following self-imposed reductions to overall usage current upgrades to sites will include drip tube to garden areas. The new plantings at Gregory and the Capricorn Highways have been further conditioned with heavy mulching and the new seating incorporated.

Vandalism at the all Abilities Park has ceased following the implementation of an action plan. All gardens have been pruned to allow better visibility, removal of rocks (projectiles) from dry creek bed and the installation of a new security camera.

Playground issues that were identified in the 12-month report conducted by Play-Force are being addressed, replacement parts to be ordered, soft fall sand toped, quotes for the replacement of the rubber soft fall where it is not compliant are being sourced.

Botanics CrewsParks crews undertook regular maintenance of facilities and pathways. Tree pruning is occurring throughout the Gardens and maintenance undertaken to high profile areas such as the mazes playground inspections. This month they focused on mulching all garden beds and tree lines, checking of irrigation lines to ensure the network is functioning and effective. Inspections indicate new filter required on water intake to minimise blockages.

ProjectsNew control document is being developed to manage projects methodically to produce reports as required. Some projects which have progressed are;



Capella Aquatic Centre to cover play equipment at procurement stage - Shade structures have been ordered.

Dump point system installed at Sapphire works continuing - sourcing prices on power Airport entry statements - finalised Emerald Showgrounds Upgrade to Pipework's system /Upgrade plumbing elements at Amenities

facilities. Complete W4Q Rolleston Community Oval - Storage Shed /New storage for the use of all user groups.

Procurement W4Q Blackwater Hunter Street Sports Complex - Netball Courts/Renewal of Netball Courts that are

raised and cracking and present a trip hazard. With GBA for concept design & costing W4Q Hunter Street Sports Complex - Netball Lights Replacement of the Netball lights which are in

the wrong position and not to standard. With GBA for concept design & costing Painting of Emerald Skate Park surface completed awaiting final seating and standing platforms to

be finalised W4Q McIndoe Park -Site electrical upgrades, new light towers, lights, switchboards etc. to address

lighting quality on Fields 1,2,3. Electrical engineer engaged as of 26/09 for scope & design W4Q Emerald Showgrounds - Electrical and Lighting - Stage 1 Site electrical upgrades to achieve

compliance, renew lighting and cabling. Electrical engineer engaged as of 26/09 for scope & design Hunter Street Sports Complex - Cricket nets and pitch improvements/ Provide drainage and a level

surface for the cricket nets run-up area, as well as turf around the cricket pitch on the oval to level the run-up/address trip hazard. Scope approved, Construction post season

Pool Party – Emerald Aquatic CentreThe Pool Party held at the Emerald Aquatic Centre saw a successful campaign and by all accounts the community really had a great day. 442 Adults and 595 Children passed through the gate on the day. This event at the pool is the second highest turn out, the previous was an Australia Day event which attracted 618 adults and 678 children.

Rotary members were there to cook the barbecue from about 10am - 1:30pm and served up close to 500 sausages. They went through the 25 loaves of bread and 6 bottles of sauce to help keep the crowd satisfied. Rotary also managed to sell a number of Rotary Duck Dash tickets at the event.

The events and communications teams did a great job to ensure the public were aware of the event and to provide adequate staffing for the high numbers of users experienced.

Sport and Recreation Game Plan Tenure Implementation

Sport and Rec have completed over 50% of Game Plan Tenure framework workshops having met with 41 clubs across the region and 13 licenses issued. The team is continuing to liaise with clubs to assist with getting documentation completed as part of the application and progress in getting licenses issues.

clubCOACH and the clubCOACH Ambassador Program

The initial clubCOACH Ambassador program was held in August and had seven representatives from clubs in attendance with Michael from the CPR Group facilitating the session. It was valuable for the ambassadors to navigate through the site and provide feedback on where improvements can be made.

The 2019 Council Meetings Rolling Reports requested four (4) reports to be presented to the Communities Standing Committee to update on the following projects:

Bauhinia Hall Disability Ramp Consultation with the community to develop the new plans has occurred. The community have reviewed and accepted the proposed drawings as the desired outcome. The contract was moved into the



procurement phase via 360 and the contractor has been awarded to a local firm. The team are working to have the works finished before 5 November 2019.

Willows Hall Repair Works Plans have been prepared to replace the existing structure as opposed to repairing. Community consultation occurred on the 23 August 2019 in which concept drawings (x2 designs) were distributed. the community were asked to reflect on the designs and to organise a further local level public meeting.

The further local level community meeting is to identify issues which can be brought to our attention and altered or implemented if need be. At this point in time Council has not yet received any further indication from the community in regard to the Willows Community Hall and we are expecting this proposal to be included in proposed works either in the 20/21 or 21/22 budget process.

Gemfields Dump Point and Land Purchase The purchase of land has occurred and is finalised. The dump point system has been installed and is awaiting final services installation and connections before being commissioned. A solar power option is being considered at this time to provide a sustainable solution. The fencing to enclose the facility is currently under tender and it is anticipated the facility will be operational in November.

Blackwater Aquatic Centre Defects Contact with the project manager from Seec Projects and the contractor Hutchinson’s has occurred. A site inspection occurred on Thursday 26 September 2019 to provide council officers with an overview of the issues. This project has some questions requiring further review and additional details will be forthcoming once progress towards rectification is determined.

ATTACHMENTS:

1. Bauhinia Downs Community Hall Construction Drawing [11.2.2.1 - 1 page]2. Planning and Environment Portal Report August & September [11.2.2.2 - 11 pages]


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REPORT:

Manager, Planning and Environment

Achievements for the Month – August 2019 Continued TOTO project work with User acceptance testing Gemfest Food Safety St Brigids ‘Safety when dealing with dogs’ presentation Flying fox surveys Authorised person and animal management training Capella landfill boundary realignment Award contracts for waste CCTV and ground water monitoring services Waste volumetric survey submission to DES QWDS reporting Amendment on RRA declaration for Blackwater landfill approved Cleanaway mobilisation progressing Capella Transfer Station inspection by DES Tip shop WHS audit New security fencing, site huts and toilets installed at Waste and Resource

Recovery facilities to sustain Waste Levy operations. Development of various Planning Scheme amendments Development of Liveability Strategy Street Beautification design development Clean Growth Choices Trade Waste Interest Group meeting and PIA workshop attendance Preparation of new EHO’s due to start in September. Development & Planning Leading Team session 6

Targets for next month – September 2019

Prioritisation of licensed premise inspections. Ongoing work with TOTO project. Reduce CRM backlogs Submission of various Waste and Resource Recovery grant applications; Illegal

Dumping Partnership Program and Illegal Dumping Hot Spot Program Release of tenders for waste services - facility closure plans, concrete crushing,

centralised regional landfill studies, waste and resource recovery facility site clean ups, Battery recycling, fencing, erosion control, sump pumps, AC and Mandalay upgrades.

Waste Services - Installation of safety rails and barricades Waste Services – Coordination of DA and EA applications Waste Services – Staff training Flood amendment and Temporary Local Planning Instrument progression Development of various Planning Scheme amendments Liveability Strategy and Clean Growth Choice project progression Infrastructure Plan amendments REDI scheme – development incentivisation PIA workshop on infrastructure charges Sacred Heart land use presentation PIA Regional Conference Development & Planning professional development Development of Factsheets



Environmental Health Services

Achievements for the Month – August 2019 TOTO project work. Gemfest food safety; six (6) total food premises inspected. Complaints progressed for environmental compliance; noise, dust, insects, also

aerosol release.


Quickly establish / prepare new EHO’s due to start in September. Efforts to manage complaints and begin licensed premise inspections as highest

operational priority when new EHO’s start. Ongoing work with TOTO project.

CHARTS: see below

14

2

2

3

0

0

0

4

0

4

0 2 4 6 8 10 12 14 16

INSPECTIONS-FOOD ROUTINE

INSPECTIONS-FOOD FOLLOW UP

INSPECTIONS-FOOD NEW

INSPECTIONS - FOOD OTHER (RE. COMPLAINT, NEW...

INSPECTIONS-ACCOMMODAT...

INSPECTIONS-CAMPING GROUNDS

INSPECTIONS-POOL FENCING

INSPECTIONS -ENVIRONMENTAL

INSPECTIONS-SKIN PENETRATION ETC

INSPECTIONS - EVENTS, FESTIVALS (GEMFEST,...

EHO Inspections Aug-19

17

7

3

3

3

0 2 4 6 8 10 12 14 16 18

REQUESTS FOR INFORMATION-FOOD LEGISLATION

REQUEST FOR INFORMATION - EVENT LICENCES (GEFEST, AGGROW, MAY DAY FAIR ETC.)

REQUESTS...

REQUESTS FOR INFORMATION-LOCAL LAWS

REQUESTS FOR INFORMATION-PUBLIC HEALTH

Monthly EHO requests for information Aug 2019



14

2

2

3

0

0

0

4

0

4

0 2 4 6 8 10 12 14 16

INSPECTIONS-FOOD ROUTINE

INSPECTIONS-FOOD FOLLOW UP

INSPECTIONS-FOOD NEW

INSPECTIONS - FOOD OTHER (RE. COMPLAINT, NEW...

INSPECTIONS-ACCOMMODAT...

INSPECTIONS-CAMPING GROUNDS

INSPECTIONS-POOL FENCING

INSPECTIONS -ENVIRONMENTAL

INSPECTIONS-SKIN PENETRATION ETC

INSPECTIONS - EVENTS, FESTIVALS (GEMFEST,...

EHO Inspections Aug-19

0

2

15

2

0

1

0

1

1

1

0 2 4 6 8 10 12 14 16

COMPLAINTS-PLANNING

COMPLAINTS-PUBLIC HEALTH (WATER, HOUSING...

COMPLAINTS-ENVIRONMENT...

COMPLAINTS-LOCAL LAW

COMPLAINTS-ACCOMMODATI...

COMPLAINTS-NOISE

COMPLAINTS-VECTOR

COMPLAINTS-FOOD

COMPLAINTS-WASTE

COMPLAINTS-DRAINAGE

Complaints Aug 2019



110

0

0

0

3

0

27

0

5

10

5

0 20 40 60 80 100 120

NUMBER OF CALLS- INFO, ADVICE & REFERRAL

WATER TESTING

WATER REPORT

VECTOR CONTROL

LICENSING INFO.

PROJECT WORK (WORK IDENTIED TO BE...

OTHER. INC TRAINING

NEW FOOD APPLICATIONS (ASSESSED & APPROVED)

PLANNING REFERALS

TCP APPLICATIONS (ASSESSED & APPROVED)

MEETINGS

Other Aug-19

Ranger Services

Statistics Customer Requests Ranger Services received a total of 181 CRM’s for the month of August 2019 and in response to those requests the team has closed off 104 resulting in 134 (74%) matters being responded to within desired timeframes only 47 matters remain overdue still under investigation. Additionally, the team has focused heavily on proactive overgrown allotments.



Impounded animals for August - 47 animals collected, re-homing remains a key focus for Ranger Services despite a stricter control approach to what can be re-homed particularly with dogs, with minimal euthanasia taking place (8). Rangers have been focusing heavily on roaming dogs and will continue to do so. Trapping of feral cats continues with a total of 16 being disposed of.

Impounded animals for August



Achievements for the Month - August 2019

Special visitor – On 7 August 2019, Ranger services hosted a visit at special request from a St Brigid’s primary school student. The request was received at the Borilla street office and Rangers sprang into action to answer every question asked to assist in providing information to the special visitor to complete a school project focusing on Local councils and what they do in the community with special interest in what services the Rangers provide.

Ranger vacancy – On 12 August 2019, Ranger services carried out interviews to fill the currently vacant Ranger position. These interviews were successful in identifying a preferred candidate pending completion of pre-employment checks and acceptance of the position the expected commencement will be early September.

Petpep St Brigid’s – On 15 August 2019, Ranger services attended St Brigid’s primary school on the heels of the earlier special visit to the Ranger office at Borilla street. Rangers delivered detailed talks to students around safety when dealing with dogs and reinforced the responsible pet ownership message to students. The kids got a kick out of meeting the Rangers and the display of the tools used to carry out functions associated with the capture of the roaming dogs.

Flying fox survey – On 16 August 2019, Ranger service undertook flying fox surveys within the region to confirm presence of any flying fox in the roosts throughout CHRC. This survey revealed that at present there are no flying foxs’ present at either of the two roost locations in the region. Rangers will undertake an assessment of the Duaringa roost in the coming weeks to make the determination around carrying out roost modifications in the anticipated return of the flying foxs’ in the coming month/s.

Authorised person and Animal Management training – On 21 and 22 August 2019, Ranger staff and other authorised persons within council participated in authorised person training in addition to animal management Act refresher training for the Ranger services team.

Targets for Next Month –September 2019

Reduction of outstanding reports and delivering improved customer serviceRanger Services continue to deliver on reducing time delays in officer response to customer enquiries and reduce the back log of CRMs.

Biosecurity and Stock route workshopsRanger services will participate in workshops focusing on both Biosecurity and Stock route legislation.

Cat trappingCat trapping continues in the region with several more traps being purchased to better respond to the increased interest from the community around trapping activity.

RecruitmentRanger service will undertake interviews to fill current Ranger vacancy with the hope to fill the position at the earliest opportunity.



Waste services

Achievements for the month - August 2019 Commence Capella landfill boundary realignment work to address historical issues of

land filling on neighbouring private land Award & mobilise contractor for surveillance cameras project 2019T023C on 28

August 2019. Award 4T Consultant Pty Ltd. For Waste Facility Surface and groundwater Monitoring

Project. Submission of application for volumetric survey to the Department of Environment

and Science. Queensland Waste Data System (QWDS) monthly report submission for the month

of July. 2019 Local Government Survey submission. Amendment on Resource Recovery Area declaration for Blackwater landfill was

approved on 15 August 2019 effective on 28 August 2019. Mid-month mobilisation meeting with Cleanaway contractor conducted on 23 August

2019. DES inspection at Capella on 21 August 2019. Installation of portable donga and toilets at waste facilities Health & safety inspection at tip-shop All sites fenced

Targets for next month - September 2019

Submission of application for Local Government Illegal Dumping Partnership Program 2019.

Submission of application for Local Government Illegal Dumping Hotspot Program 2019.

Release tender for crushing concrete for Lochlees, Blackwater, Tieri and Capella landfills.

Release tender for the preparation of closure plans for Capella, Rolleston & Bluff. Release tender for Feasibility Study on the Probable Location of a Centralised

Regional Landfill and Recovery Centre Release RFQ for Waste Transfer Station and Landfills Site Clean-up Release RFQ for Batteries Recovery Project Release RFQ for Capella Fencing, fire breaks and erosion control service. RFQ for Mandalay upgrade at Tieri Landfill Installation of safety rails and barricades at Duaringa Installation of barricades at Emerald transfer station, Dingo, & Capella RFQ for sump pump at the compactor for the Emerald Transfer Station RFQ for AC installation at Springsure, Duaringa, Dingo, & Bluff RFQ for fire extinguisher installation at Tieri, Rolleston & Bluff Purchase generators for remote sites Request for order for Traffic Management Plan for Emerald Transfer Station Staff training on asbestos removal and first aid Submission due QWDS Report for the month of August Coordination with DES for DA-EA application for ERA 60

Strategic Land Use

Achievements for the Month – August 2019

Council resolution on flooding of amendment to progress to the State. Attendance in Rockhampton with officers from the Department of State for

Manufacturing and Development. Visited the Fitzroy Basin Associations Flow Centre in Rockhampton. Action plan for the roll out of the Liveability Strategy to begin implementation into

the various Council documents and engagement process started for additional information required.



Street beautification projects report resolution gained from Council for future funding consideration.

Street beautification design received community feedback and support after latest consultation periods in Capella, Springsure, Blackwater and Emerald.

Building on the Clean Growth Choices (CGA) – Sustainability & Resilience, further workshops have been held. These workshops have outlined three pathways to progress CGC: (1) Ag and Ag tech, (2) Value chain and circular economies, (3) Social capital

Work is continuing on the various amendments including: Amendment 4 – Planning Scheme Major (1) amendment – Zoning amendments:

State response has been received Amendment 5 – Planning Scheme Major (2) amendment – Renewable Energy

Facilities (incorporating TLPI provisions); State permission to advertise has been granted.

Amendment 6 – Planning Scheme Major (3) – Business Improvement & Innovation; State response is to be received in the near future.

Amendment 7 – Planning Scheme LGIP 2 – Incorporate Infrastructure Plan review and update; roads information is imminent allowing for finalisation.

Amendment 8 – Planning Scheme Major (4) amendment – Flooding (incorporating TLPI provisions); final report to be concluded.

Targets for the Month – September 2019 Ongoing discussions with internal parties to determine areas of concern and

consideration for Council’s assets as part of the flood amendment. Council resolution to be sought on a number of amendments to progress them with

the State including Amendment 4 - Planning Scheme Major (1) amendment – Zoning amendments; and the State response and how we deal with the States matters

Ongoing development of action plan items for the roll out of the Liveability Strategy Organising the next Clean Growth Choices workshop on the 19 September where

each of the working groups for an hour or 2 each will work on separate business cases. The working groups have already been together to define the projects.

Further progression of major amendments and work on the Liveability Strategy Finalisation of outstanding material for the Local Government Infrastructure Plan

Amendment 7 - Planning Scheme LGIP 2 Hosting the team from the Fitzroy Basin Association in Emerald for a meeting. Council resolution to be sought on incentive scheme to progress this and assist to

build upon the REDI scheme already adopted by Council.

Development & Planning

Achievement for the month – August 2019

On 2 August 2019, Council’s Plumbing inspector attended the Central Queensland Trade Waste Interest Group Meeting (CQTWIG) in Yeppoon.

On 8 August 2019, Council’s Town Planner attended the Planning Institute of Australia’s workshop session on Built Form in Brisbane.

On 28 August 2019, Development & Planning and Strategic Land Use staff attended a further functional teams session involving various team building group work

Town Planner consolidated the team’s final comments on standard conditions suite for finalisation.


Principal Planner Development Assessment to attend the Planning Institute of Australia’s workshop session on Infrastructure Charges in Brisbane, on 10 September 2019.

Town Planner and Principal Planner Strategic Land Use to present to the Sacred Heart School Year 5/6 class in Springsure, on 12 September 2019.



A/ General Manager, Coordinator and Graduate Town Planner to attend the Rural and Regional 2019 Planning Conference hosted by Planning Institute of Australia in Cairns on 12 & 13 August 2019.

A/ General Manager, Coordinator and Principal Planner Strategic Land use to attend the PDA delegates forum videoconference hosted by Economic Development Queensland, on 16 August 2019.

Development & Planning and Strategic Land Use staff to attend a further functional teams session, on 18 August 2019.

Development & Planning team to attend a luncheon livestream on Implementing policy through codes and assessment benchmarks, on 19 September 2019.

Full suite of zone cards factsheets to progress to finalisation by 30 September. To continue to streamline processes to enable staff to maximise productive time. Further Investigations of training options for staff to improve professional skills. Continued emphasis on improving response and communication times for ECM

and CRMs.

Statistics – Customer Requests – Development & Planning

The Development and Planning team received a total of 101 CRMs for the month of August, representing a decrease of -1% from the previous month.



The team closed-off 83 (82.2%) of the 101 CRMs received before the end of month report, with 88% of CRMs within target. Planning (85% closed; 85% within target); Building (53% closed; 100% within target) Plumbing (100% closed; 100% within target).


Building

Statistics

Inspections by Council Certifier August 2019Pool Compliance Inspections 1Pool Compliance Re-Inspections 3Inspections (on behalf of Private Certifiers) 0CHRC Applications - Inspections 0Other (Sheds, Carport, Dwellings, Frame, Footings etc.)

1

Audit Inspections 3Total Inspections 8

Council Building Approvals – August 2019 – Total 2Description of Structure $ Value Location New Carport 2,500 EmeraldNew Advertising Sign 1,500 EmeraldTotal $4,000

Privately Certified Building Approvals – August 2019 – Total 11Description of Structure $ Value Location New Carport 16,661 BlackwaterDwelling Alterations & Roofed Deck

7,500 Dingo

Hay Shed 51,538 EmeraldNew Carport 11,603 EmeraldWashdown Bay, Office & Amenities

100,000 Emerald

New Dwelling 225,000 EmeraldNew Dwelling 192,532 EmeraldNew Shed 10,000 Sapphire New Deck and Restump Dwelling 10,000 BoolburraNew Farm Shed 27,000 BluffAlterations to Dwelling 324,890 EmeraldTotal $976,724.00

10 Record Searches Completed – August 2019

NIL Pool Immersion Incidents – August 2019

5 Council Applications Received – August 2019


Plumbing

Statistics

Plumbing Applications – August 2019Description QuantityResidential - New 2Residential - Alterations 2Commercial - New 5Commercial - Alterations 1Services - New 0Services - Alterations 0Mining Camps 0Disconnections 0



Form 4 Applications (QBCC) 49

Plumbing Inspections – July 2019Inspection Type QuantityUnder-slab 1Rough In 7House Drain 9Plumbing Final 7Elevated Drain 1Audit/TW 9Other 136Meetings 29TOTALS 199






11.2.3 Overview of Environmental Health Team

INFORMATION REPORT

Date: 27 September 2019 Presentation Duration: Approx. 10 minutes


Author: Geoffrey Atherfold, Coordinator Environment and Waste


File Reference: TBA

EXECUTIVE SUMMARY:

This report is a covering report to provide an overview snapshot of the Central Highlands Regional CouncilEnvironmental Health team.


That Central Highlands Regional Council receive this report.

REPORT:

The attached PowerPoint will contain an introduction to the team members by name, and provide arundown of some of the things we do within the Environment Health team.

ATTACHMENTS:

1. Overview of Environmental Health Team [11.2.3.1 - 6 pages]


Introducing the Environmental Health Team



Team StructureGeoff Atherfold

Coordinator Environment and Waste

Perry Dedes Supervisor Environmental Services

Stefan HolwegEnvironmental Health Officer

Sandra BoydEnvironmental Health Officer

Yulia SusukovGraduate Environmental Health Officer



Roles & Responsibilities

We are authorised Persons under the: Local Government Act 2009 to conduct food premises inspections

and re-inspections, food borne illness or other food premises complaint investigations under the Food Act 2006; Public Health Act

2005 (and subordinate legislation), Environmental Protection Act (EPA) 1994 & Environmental Protection Regulations 2019, and local

laws complaint investigations as well as routine monitoring under the EPA.



In the last 4 weeks, the team have been involved in a variety of routine inspections, including monitoring or investigations of pests, health issues and other nuisances across the district

including:• Routine & follow-up food premises visits;• Possible grain beetle infestation;• Light pollution;• Hoarding, and other accumulations;• Food complaint investigations;• Routine inspections of higher-risk personal appearance activities, and investigation of

unlicensed trading;• Smoke/illegal burning;• Industrial spray drift; and• Dumping of animal waste.

What have we been up to?



StatisticsEnvironment Services 2018-2019 2019 - Current

Licensed Food Premises Inspected 124 24Licensed Premises (fixed and mobile) 208 211Routine Inspections 124 24Follow-up Inspections 10 20Improvement Notices Issued 0 1Complaints Received (Food) 18 5

Complaint Inspections Performed (Food) 17 5Other Complaints Received (Environmental pollution, smoke, dust, unsightly allotments)

22 13

Other Complaints Completed 22 10Surrender of Licences 9 1Market Stall Licences (assessed & approved) 4 0

Event Food Inspections 28 12





12 GENERAL BUSINESS

13 LATE AGENDA ITEMS

14 CLOSURE OF MEETING

20191008 - communities standing committee meeting - home - … · 2019-10-08 · highlands regional...

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