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Founded on 14 July 2000 in ACT

Incorporated in NSW on 16th January 2014 1400033

2020 AGM Minutes DATE: January 15 2020 TIME: 3.06pm

VENUE: International House, Melbourne University

2019 APA Officer Bearers and Committee Members President: Patricia Shepherd Vice President: Jeanni Monks Secretary: Christine Rothwell Treasurer: Narelle Duncan Committee Members: Julie Day Sagari Menefy

Charyn Mclean

1.0 OPENING: 2.0 ROLL CALL:

Present: Patricia Shepherd Jeanni Monks Christine Rothwell Anita Ings Sylvia Wilson Julie Day

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Kerry Galea Valeria Metter Jo-anne Cardosi Annabelle Bennie Glennys Lawton Anne Button Pauline Hepburn Charyn Maclean Glorija Lawrence [ 15 full members with voting rights present]

Apologies

1. Michele Finey 2. Michelle Proctor 3. Karen Darby 4. Maureen Maloy 5. Deirdre Gibb 6. Rosalind Martin 7. Robyn Lee 8. Vicky-Jane Newman 9. Russell Neill 10. John Williams 11. Stella Woods 12. Sara Gilbert 13. Susan Boxshall 14. Jenny Rigos 15. Maggie Kerr 16. Sheila Stokes 17. Jacqui Godfrey 18. Ashtara 19. Sagari Menefy 20. Molly Talbot 21. Narelle Duncan 22. Cyndi Walls 23. Susan Jarrett 24. Dagmar Peyrac 25. Margie Crocker 26. Brian Clark 27. Barb Thorp

[ 27 apologies] Proxies

1. Michele Finey to Christine Rothwell 2. Michelle Proctor to Christine Rothwell 3. Karen Darby to Christine Rothwell 4. Deirdre Gibb to Christine Rothwell

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5. Maureen Maloy to Anita Ings 6. Rosalind Martin to Christine Rothwell 7. Robyn Lee to Glennys Lawton 8. Vicky-Jane Newman to Jeanni Monks 9. Russell Neill to Christine Rothwell 10. John Williams to Glennys Lawton 11. Stella Woods to Christine Rothwell 12. Sara Gilbert to Christine Rothwell 13. Susan Boxshall to Christine Rothwell 14. Jenny Rigos to Christine Rothwell 15. Maggie Kerr to Christine Rothwell 16. Sheila Stokes to Julie Day 17. Jacqui Godfrey to Christine Rothwell 18. Ashtara to Christine Rothwell 19. Sagari Menefy to Patricia Shepherd 20. Molly Talbot to Anita Ings 21. Narelle Duncan to Christine Rothwell 22. Cyndi Walls to Christine Rothwell 23. Susan Jarrett to Christine Rothwell 24. Dagmar Peyrac to Christine Rothwell 25. Margie Crocker to Jeanni Monks 26. Brian Clark to Glennys Lawton 27. Barb Thorp to Sylvia Wilson

[ 27 proxy votes]

Observers: 1 Chris Thomas Note: a quorum was attained. A quorum is a third of 56 current financial members = 19 members. A quorum was obtained with 15 members present and 27 proxies = 42 members]

3.0 MINUTES OF PREVIOUS MEETING: ‘That the minutes of the previous meeting be accepted.’ Moved Christine Rothwell Seconded Valeria Metter Passed by consensus

4.0 MATTERS ARISING FROM THE 2019 MINUTES

4.1 Item 10.5 /2019 Proposed Annual Mental Health Academy Scholarship

Defer to General Business – Item 10.5

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4.2 item 10.9 /2019 Support for the APA from state branches

Actioned: The APA is now advertising in all the State Newsletters

Note: Narelle Duncan created an advertisement for us and after National Council today the APA will no longer pay for the advertisements in the Journal or in any state newsletter.

5.0 CORRESPONDENCE 5.1 CORRESPONDENCE IN –

▪ General Correspondence ▪ General Enquiries from the APA website ▪ Numerous Emails/phone calls ▪ Applications for the APA Exam Scholarships and Student Sponsorship for

the 2020 FAA Conference ▪ Nominations for Committee positions ▪ Proxy nominations for 2020 AGM ▪ Membership applications received by the Membership Convener [see

item 10.7 for more information]

5.2 CORRESPONDENCE OUT –

▪ Numerous emails ▪ General correspondence (plus phone calls) ▪ All candidates for the APA Exam Scholarships and their current teacher

[if relevant] notified of the results by Julie Day ▪ All applicants for the 2020 Student Conference Sponsorship and their

teachers notified of the results of their application ▪ Bereavement card to Ed Tamplin’s family ▪ Bereavement card to Anne Button on the loss of her father

Motion: ‘That the Correspondence be accepted’ Moved Christine Rothwell Seconded Anne Button Passed by consensus

6.0 REPORTS:

6.1 ‘ That the President’s Report be accepted. ‘ President’s Report attached on page 9 Moved Patricia Shepherd Seconded Julie Day Passed by consensus

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6.2 Treasurer's Report for 2020 attached on page 10 ‘That the Treasurer’s Report be accepted.’ Anita Ings alerted us to the fact that the amount minuted for NSW Fair Trading Annual return needs to change to $46, making the total balance for expenditures $2898-52 Moved Christine Rothwell Seconded Anita Ings Passed by consensus Actioned by Christine Rothwell and the amended document is on page 10.

7.0 APPOINTMENT OF OFFICE BEARERS AND OTHER POSITIONS for 2020 Please note: Elections were not needed, as only one nomination per role received.

7.1 The election of the position of the President for 2020 Nominated – Patricia Shepherd 7.2 The election of the position of the Vice-President 2020 Nominated – Jeanni Monks 7.3 The election of the position of the Treasurer for 2020 Nominated – Christine Rothwell 7.4 The election of the position of Secretary for 2020 Nominated – Susan Boxshall

7.5 The election of THREE Committee Members for 2020 The three nominations are: Julie Day Sagari Menefy Charyn Mclean 7.6 Appointment of Newsletter Editor: Michelle Proctor 7.7 Appointment of Web Person: Kerry Galea 7.8 Appointment of Media Advisor: Brian Clark 7.9 Appointment of Membership Convener: Sagari Menefy 7.10 Appointment of the Exam Scholarship Committee Convener: Julie Day

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8.0 Working Guidelines

‘That the 2019 edition of the Working Guidelines be accepted.’

Note: Motions 9.1, 10.5, 10.8 and 10.10 from the 2019 AGM were all added to the Working

Guidelines

Moved Christine Rothwell

Seconded Sylvia Wilson

Passed by consensus

Discussion Re 10.8 from 2019 Minutes on the Mental Health Academy Scholarship

Joanne Cardosi reported on her experience of the MHA and informed us that she found the units

very helpful and has re-subscribed another year. Joanne highly recommends MHA for Professional

Development. Joanne also alerted us to the facts that interesting and topical new units are

continually appearing.

Chris Thomas commented that MHA automatically re-subscribes for another year if you do reply

to the email they send you asking for your intentions.

Patricia Shepherd informed us that her contact at MHA has said she will let her know if the APA

prescribed units change.

Executive to organize a once a year audit of the prescribed MHA units

9.0 FINANCES Anita noticed that the ANZ charged high fees and as a Not for Profit organization we should not be paying these fees. Motion ‘Treasurer to query ANZ regarding whether this is their policy for a for a Not for Profit organization and take appropriate action’. Moved Anita Ings Seconded Valeria Metter Passed by consensus

10.0 GENERAL BUSINESS

10.1 APA Grant Update Report - Patricia Shepherd [written report p11] Written report attached.

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The report stimulated much interest and discussion. Glennys Lawton queried whether the Grant could be directed towards helping Associate

Members, especially with group supervision. Emphasized the collegial aspect of group supervision

Anita Ings suggested that the Grant be rethought to provide Supervision for Associate

Members – may need to check the Grant allows this. Jeanni Monks suggested the APA write something for the Journal Joanne Cardosi emphasized the benefit of group supervision. Motion ‘The Grant could be used to subsidize group supervision and the Grant Committee will

explore how this can be done.’ Moved Jeanni Monks Seconded Charyn MacLean Passed by consensus

CR: - Note: this was actioned 2 years ago At the 2018 APA AGM a motion was moved That a request by a FAA State Association for a funding grant for the provision of group Supervision for prospective Associate Members by an approved APA supervisor be included into the APA Grant Guidelines This is now included under Finances in the APA Working Guidelines. In 2014 also included into the Working Guidelines

10.1.2 ‘The nominations for the Grant Committee for 2020 are Patricia Shepherd, Christine

Rothwell & Jeanni Monks ‘

Moved Charyn Maclean Seconded Sylvia Wilson Passed by consensus

10.2 Donation to Wildlife Information Rescue and Education Service

“That due to the catastrophic fires throughout most states, with NSW most severely affected, and the unprecedented destruction of our native wildlife, that a donation of $500 be made to WIRES (Wildlife Information, Rescue and Education Services) a not for profit organization.”

Rationale: This is to assist WIRES in its mission to rescue and rehabilitate bushfire affected native animals and this also honors our ancient connection to the animal kingdom and the zodiac. https://wires.org.au/donate/emergency-fund

https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwires.org.au%2Fdonate%2Femergency-fund&data=02%7C01%7C%7C2f63fd50b1cb4f33ef1708d776d5bc78%7C84df9e7fe9f640afb435aaaaaaaaaaaa%7C1%7C0%7C637108532671238154&sdata=KZSGO9LXQro8FGKU4EbwyrTu0zyBNEuvCownB6vWPng%3D&reserved=0

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Moved Glennys Lawton

Seconded Kerry Galea

Passed by consensus

Actioned by CR on January 28 2020

10.3 Exam Scholarship Program Report - from Julie Day, our Exam Scholarship Coordinator

The successful applicants for the 2019 / 2020 APA Exam Scholarships were:

• Patricia Garcia from NSW for the 2019 Calculation exam

• Katja Boon from QLD for the 2019 Dynamic

• Stephanie Schroeder from WA for the 2019 Dynamic

• Mikailah Gooda from QLD for the 2020 Interpretations

10.4 2020 Conference Student Sponsorship Report: Patricia Shepherd [written report on page 12]

Renee Aland was the successful applicant. Renee is a student of Chirone Shakti.

Written report attached.

10.5 Mental Health Academy Scholarship Update: Patricia Shepherd [report on page 12]

Covered in item 8

10.6 Website Update from Kerry Galea, our Website Coordinator.

• The password for the Members section is available anytime from Kerry Galea: her

email address is now included in every Newsletter.

• The new password will be included in the March Newsletter.

• Invited new members to send her their details for the Professional Listings

• Would like to have access to how many hits

10.7 Membership Update from Sagari Menefy, our Membership Convener

The following applications were processed in 2019:

• Jo-Anne Cardosi: became a Full/Professional Member: 25 July 2019

• Susan Boxshall: became a Full/Professional Member: 29 August 2019

10.8 APA First Time Speaker – Patricia

Kerry Galea is the APA Sponsored First Time Speaker for this Conference and will be speaking on Sunday January 19 at 9.15am

Topic: Fourth House and Sacred Earth

10.9 Honorary Life Membership for Sylvia Wilson and Anita Ings

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The outstanding contributions of these two women were honored through awarding them both Honorary Life Membership of the APA.

Sylvia Wilson nominated by Christine Rothwell, seconded by Jeanni Monks

• Nomination letter on page 13

Anita Ings nominated by Patricia Shepherd, seconded by Narelle Duncan

• Nomination letter on page 14

11. Date and Place of next meeting to be advised but it is suggested that it may be Sydney.

Meeting closed at 4.45

Presidents Report for 2020 APA AGM

Welcome everyone and thank you for taking the time to attend this, our 6th AGM of the APA Inc NSW. It is actually our 18th AGM as the association was originally incorporated in Canberra. Thank you also to those members who were unable to attend this meeting but are still participating as their voices are heard through their proxy votes, without which, a quorum may not be reached. A huge thank you also to Brian, Glennys and Barb and the VAA’s many helpers for hosting this 23rd International FAA Conference, an event that sadly, may be the last in its present format. My first conference was in Brisbane at the turn of the century and I can still remember returning home to Wollongong, feeling bereft and alone. It was the first time I had experienced the loss of a tribe I had only just discovered and now missed. International House is a great location close to all things that have made these conferences such great events. As well as providing the venue for our astrological community these events provide the only opportunity for our tribal gatherings combining education, professional development and socialisation. Committee member and Membership Convener Sagari Menefy has been kept busy with enquiries and applications for membership and I am sure the completed ‘Associate Membership Enquires Package’ has been a time saver. I extend a warm welcome to new members Joanne Cardosi of QLD and Susan Boxshall of VIC. Joanne participated in Glennys Lawton’s QFA supervision group and first joined as an Associate Member. The total of new membership over the past few years comes to 7 with Annabelle Bennie, Charyn McLean, Pauline Hepburn, Fay Reynolds and Jacqueline Godfrey. Thank you Sagari your role here is much appreciated As you are aware the APA has added to its support of members and students with its annual APA MHA Scholarship, with a 12 month subscription. This applies for those that are Associate Members and wish to fulfil their counselling component for full membership. See agenda item 10.4 for more information. There were 4 APA Exam Scholarships awarded for 2019/2020 and Julie Day, APA Committee Member and APA Exam Scholarship Coordinator, has a detailed report for you (see agenda item 10.2). This was Julie’s first year in the role and she came through with flying colours. Thank you Julie.

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The successful applicant for the APA Student Conference Sponsorship is Renee Aland of Noosaville QLD. More details agenda item 10.3. 2020 will see a few changes in the APA Committee with the resignation of Christine Rothwell as Secretary and Narelle Duncan as Treasurer and APA Newsletter Editor. Both ladies have been an integral part of the Executive Committee where trust and team work was a given. With the best interests of the APA always front and centre, ladies it has been a joy to work beside you. Hopefully this will not be the last we see of you. Ladies of the committee thank you for your continuing support throughout the year and for undertaking those duties not normally assigned to your role. Life sometimes deals us a hand that requires us to step back for a time requiring others to step up. This team, our team understands. Thank you Patricia

Association of Professional Astrologers INC 1400033

Receipts and Expenditure 2018-2019

Balance Sheet as of 31st October 2019

1/11/18 – 31/10/19

RECEIVED

Membership fees (ANZ) $ 6,505.00

Total Received $ 6,505.00

EXPENDED

ANZ account servicing fees $ 285.00

Reimbursement Anita Ings – APA Web Hosting $ 197.34

FAA-SA – APA Advertisement $ 250.00

FAA Journal – APA Advertisement $ 136.68

FAA Exam Board – APA Scholarship – P. Garcia $ 200.00

FAA Exam Board – APA Scholarship $ 460.00

FAA Conference – APA Scholarship Renee Aland $ 1,124.00

APA Website Care Plan – Keely Worth Design $ 199.50

NSW Fair Trading Annual Return $ 46.00

Total Expended $ 2,898.52

Opening balance (NAB) 1.11.18 $ 7,363.61

Account balance deposited into ANZ $ 7,363.61

Balance NAB 31.10.19 $ -

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Opening balance (Select CU) 1.11.18 $ 18,108.07

Plus Received $ -

Less Expended Fair Trade NSW Annual Return -$ 46.00

Less transferred to Term Deposit ANZ -$ 18,000.00

Balance 31.10.19 $ 62.07

ANZ Account

Opening funds for account $ 360.00

Transferred from NAB $ 7,363.61

Plus Received $ 6,505.00

Less Expended -$ 2,898.52

Balance 31.10.19 $ 11,330.09

ANZ Term Deposit

Received from Select Credit Union Account $ 18,000.00

Less Expended $ -

Plus Interest $ -

Balance 31.10.19 $ 18,000.00

ASSETS 31.10.19

Cash (ANZ Burleigh Heads QLD) $ 11,330.09

Cash (ANZ Term Deposit Burleigh Heads QLD) $ 18,000.00

Cash (Select CU) $ 62.07

Total Cash Assets $ 29,438.16

Liabilities $ -

Total Assets $ 29,438.16

Narelle Duncan – APA Treasurer 13 Jan 2020 N.B. Current ANZ Account Balance as at 13 Jan 2020 = $11,686.09

2020 Grant Report for APA AGM: Patricia

At the 2018 APA AGM a motion was moved That a request by a FAA State Association for a funding grant for the provision of group Supervision for prospective Associate Members by an approved APA supervisor be included into the APA Grant Guidelines

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This is now included under Finances in the APA Working Guidelines. In 2014 also included into the Working Guidelines That the APA Grant that is currently $500 annually become $1,000 every second year, beginning in 2014. [January 2014] To date this grant has only had one recipient, the honour going to Glennys Lawton in 2017. As a QFA initiative Glennys provided supervision over a number of years to some of its members who were interested, not only in becoming APA members, but also in the valuable experience it provided them personally and professionally. Of that group 4 are now full members. A very successful initiative and outcome, indeed a win/win situation for all concerned. This is an example of how the Grant may be applied.

One of the main objectives of the Grant is” to encourage the sharing of such expertise, or the undertaking of such projects, as may enhance the professionalism and standing of astrology in the wider community, and/or support the membership both as small business people and in their professional aims as astrologers in particular”.

For further information go to the APA website.

2020 STUDENT CONFERENCE SPONSORSHIP: Patricia

The successful applicant for the APA Student Conference Sponsorship 2020 is Renee Aland of Noosaville QLD (a student of Chiron Shakti) who has been a member of the QFA since December 2017. Renee, who has worked in the field of Astronomy for many years states that one of her aims is to help bridge the gap between Astronomers and Astrologers. By attending the conference Renee hopes to be able to share what she learns and to speak in a confident manner with likeminded individuals as well as those that have no knowledge of the subject, in that they may understand its benefits. And finally, for those against the subject so they do not discourage astrology and at best be more open and aware that there is far more to the subject even if they wish not to pursue it themselves. Congratulations Renee. The conference package is valued at $1,404 and includes the Conference Celebration ‘Saturday Night at the South Node’ where the dress code is to come as your South Node.

2020 MENTAL HEALTH ACADEMY scholarship UPDATE FOR APA AGM: Patricia

In 2019 it was passed into our Working Guidelines That the APA provide an annual scholarship for a 12 month membership of the MHA to an Associate Member engaged in supervision wishing to fulfil the counselling requirement for professional membership. Where the successful candidate has already paid, the fees will be reimbursed. During 2019 the executive, both past and present, finalised the course content specified for the online counselling program provided by Mental Health Academy. As you are aware the APA has endorsed, as an option of an accredited counselling course, the MHA for prospective members

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who wish to fulfil the hours of counselling needed for our membership. Due to the online nature of MHA it was agreed at the 2018 AGM to increase the 30 hour requirement for APA membership to 38 hours. Given the availability of some excellent choices, we took into consideration the input of two of our members who trialled the course and also input from MHA. Due to this there has been some changes and an inclusion of a non-compulsory, Highly Recommended list of units/videos. Joanne Cardosi, although not a recipient of the scholarship completed her APA counselling requirements with MHA and found the units extremely helpful and pertinent to her astrological practice. She may, in the future, continue her studies with them due to the vast array of subjects that will enhance her counselling skills. This is great feedback from Joanne All information and criteria for the scholarship was included with the APA Winter Newsletter and is now available from our website. Applications close on September 30th each year

Founded on 14 July 2000 in ACT

Incorporated in NSW on 14th January 2014 1400033

APA Honorary Life Member Membership Nomination: Sylvia Wilson

2 December, 2019 To the APA Committee, Jeanni Monks and I would like to nominate Sylvia Wilson for Honorary Life Membership of the APA Inc. Sylvia is a founding member of the APA and served as our secretary for ten years. Sylvia was awarded Fellow Membership at our AGM in January 2014 due to her tireless work for our organization, but I believe she now deserves the highest honour, Honourary Life Membership as Sylvia is literally the gift that keeps on giving. As Secretary I would not have been able to do my job without her mentoring and assistance, and this continues to this day. Sylvia’s vast knowledge of our organization – and both Jeanni and I believe, all the organizations that she serves, including the QFA and the FAA – make her a phenomenal resource. However, it is her willingness to share this knowledge and assist whenever asked, that marks her as a very special person. Sylvia has been a dedicated servant of the APA, FAA and QFA, and has worked tirelessly behind the scenes, and probably with little thanks at times.

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Today is our opportunity to say a very special thankyou to Sylvia for her dedication, professionalism, knowledge and wisdom, above and beyond the terms of service. Yours sincerely Christine Rothwell Jeanni Monks

Founded on 14 July 2000 in ACT

Incorporated in NSW on 14th January 2014 1400033

APA Honorary Life Member Membership Nomination: Anita Ings

30th November, 2019 To the APA Committee, Narelle Duncan and I would like to nominate Anita Ings to be granted Honorary Life Membership of the APA Inc. in recognition of her many years of outstanding service to our organisation as well as to the profession of astrology in Australia. Anita’s contributions have been exceptional and of immeasurable benefit to the APA, the FAA Exam Board, and the FAA and AANSW. To say that Anita is a ‘treasure’ is an understatement. We on the APA Committee, both past and present, have relied heavily on her comprehensive knowledge. Her generosity of spirit, abundant expertise, and approachability has made her indispensable in contributing in no small measure to the stability of the APA. To have such a safety net has been and continues to be invaluable, as was demonstrated when Anita facilitated the tedious process of the APA re incorporation to NSW. Anita’s dedication to the field of astrology is further evidenced in her years of service on various astrology committees. In addition to being an APA Committee member and Treasurer for 11 years from 2003, Anita was FAA President from 2006 – 2012, and FAA Vice President from 2012 – 2016. Today Anita serves as the current FAA President after being re-elected in 2016. In addition to

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these vast contributions, Anita has been co-convenor of two successful FAA International Astrology conferences and has always provided a helping hand at every conference before and after. Anita has served and continues to serve astrology in Australia through its various national and state organisations. She is considered a role model and mentor too many. Her commitment to astrology and to the education of astrologers we believe deserves to be acknowledged by the highest award the APA can bestow, that of Honorary Life Membership. Yours Sincerely Patricia Shepherd Narelle Duncan