2020 interstate bridge replacement program presentation

Interstate Bridge Replacement ProgramGEC Pre-Submittal Meeting

lnregon _..... · De artment Washington State

f ~ransportatlon 'I Department of Transportation

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Potential Prime Consultant Contact Information

• If you work for a firm that is likely to submit as a prime, please put the name of your firm and contact information in the chat box. • The program team will create a document with prime consultant contact information and will share with all attendees towards the end of the meeting. • Contact list will also be added to the CSO webpage. • This list is voluntary and is intended to provide contact information for potential prime consultants to potential sub-consultants. The list does not indicate or guarantee that any prime consultant will or will not submit a statement of qualifications.

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Where to find Program Information • WSDOT Interstate Bridge Replacement Program Webpage

2019 Progress Report

2017 Planning Inventory

https://www.wsdot.wa.gov/projects/i5/interstate-bridge/home

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https://www.wsdot.wa.gov/projects/i5/interstate-bridge/home

Where to find Program Information • WSDOT Consultant Services Webpage

https://www.wsdot.wa.gov/business/consulting/ads/2020-interstate-bridge-replacement-program

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https://www.wsdot.wa.gov/business/consulting/ads/2020-interstate-bridge-replacement-program

Initiating a New Effort • State leadership

• WA SSB 5806 (2017) & WA 2019-2021 transportation budget (ESHB 1160)

• Oregon Governor and Transportation Commission Actions (2019)

• Bi-State Memorandum of Intent (Nov. 2019)

• Bi-state legislative group held three public meetings in 2019

• FHWA repayment extension (Sept. 30, 2024)

Photo courtesy of Office of Governor Kate Brown

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Interstate Bridge Replacement Program Funding

• Both WA and OR committed funding in 2019 to restart bi-state bridge replacement work:

• $35 million allocated in the WA 2019-2021 transportation budget (HB 1160)

• $9 million approved by the Oregon Transportation Commission

• ODOT and WSDOT have agreed to share all bridge replacement planning costs equally between the states

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Conceptual Program Timeline 2019 2025 2024 2023 2022 2021 2020

Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall

Program Office Establishment

Planning

Draft Supplemental Environmental Impact Statement

(SEIS)

Final Supplemental Environmental

Impact Statement (SEIS)

Pre-Construction

Initiating Work

Delivering Interstate Bridge Replacement

Initiating Work • Facilitated partner process • Hire program administrator • Hire consultant support • Reengage program stakeholders

Progress report to OR/WA Legislatures

Planning • Reevaluate purpose and need • Identify a range of program alternatives • Begin NEPA reevaluation • Complete NEPA reevaluation

Begin NEPA reevaluation Reengage program stakeholders, reevaluate purpose and need, reevaluate environmental permits

Legislative and Community Engagement

Draft SEIS • Conceptual engineering and data collection • Develop a finance plan • Prepare and publish Draft SEIS

Conceptual program finance plan and final report to OR/WA Legislatures Significant progress toward beginning a Supplemental EIS

Final SEIS • Address comments received during Draft SEIS • Identify Locally Preferred Alternative (LPA) • Prepare and publish Final SEIS • Obtain environmental permits and approvals • Obtain a federal Record of Decision

Pre Construction • Develop a program delivery plan • Acquire right of way • Develop construction contract documents • Complete the program finance plan • Hire construction contractor

Begin construction

Legend Funded

Unfunded Legislative Milestone

FHWA Repayment Extension Milestone Notes: • All milestones shown are contingent upon funding and bi-state

agreement • This timeline will be refined and updated during ongoing engagement

with program stakeholders

Complete NEPA, begin right-of-way acquisition

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Initiating Work: Conceptual Timeline

• Facilitated partner process: Winter-Spring 2020 • Hire program administrator: Spring 2020* • Hire consultant support: Spring 2020*

2019 2020 2021 2022 2023 2024 2025

Dec. 1, 2019: Initial progress report (submitted)

*We are utilizing technology to stay as close to the original timeframe as possible, but schedules may need to be adjusted in response to COVID-19

Initiating Work Planning Draft SEIS Final SEIS Pre-Construction

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Partner Agencies • DOTs are committed to effective work with partners to build broad regional support

• The partners central to program development are those with a direct role in the integrated multi-modal system, given their position as an: • Owner • Operator • Transportation policymaker • Public economic development entity

• DOTs have specific responsibilities to the states and to FHWA

Facilitated Process Participants

WSDOT ODOT

C-TRAN TriMet

RTC Metro

City of Vancouver

City of Portland

Port of Vancouver

Port of Portland

NEPA C

o-Leads


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Partnering Process

• Series of facilitated workshops and staff work sessions conducted with bi-state agency partners to:

• Identify shared commitment to the program

• Determine how to work together to identify a solution with broad regional support that reflects community values, is rooted in outcomes, and can successfully advance to construction

• Outline an advisory structure to provide regional leadership guidance and meaningful engagement with the broader community


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Program Administrator

• National recruitment underway with the goal to hire this spring

• Desired qualifications and attributes for the position were informed by recommendations from partner agencies

• Final selection will incorporate feedback from partners and community stakeholders

• Will be responsible to lead the integrated, bi-state program team

• Will be responsible to both DOTs and equally represent both states to the fullest extent possible


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GEC Scope of Work The GEC will provide the IBRP with the resources needed to advance the program through NEPA completion (Record of Decision) and pre-construction. Major work items will include, but are not limited to: • Completing the NEPA reevaluation

process • Environmental Planning: publish SDEIS,

select LPA, publish SFEIS, obtain ROD • Travel demand forecasting • Traffic analysis • Alternatives development and analysis • Highway engineering and planning • Transit engineering and planning • Surveying • Development and implementation of a

coordinated communications strategy and public engagement plan

• Risk identification and management • Development of funding structures and

strategies • Developing a program delivery plan for

construction • Obtaining necessary program permits

and approvals • Developing procurement documents for

construction • Representing Owners through

construction

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Disadvantaged Business Enterprise (DBE) Participation • The resulting Master Agreement will be subject to a 15 percent DBE goal. Participation will be tracked through the WSDOT B2GNow system and all contractors will be required to have access in order to submit documentation throughout the life of the contract.

• For this program only, DBE is defined as Under-Utilized DBEs certified by the Washington State Office of Minority & Women’s Business Enterprises (OMWBE) and all DBEs certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID).

• To count towards the goal, a consultant has to be DBE certified in Oregon or UDBE certified in Washington. There is no need within this program to be certified in both states to count toward the program goal.

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Disadvantaged Business Enterprise (DBE) Participation Continued • ODOT/WSDOT sees value in a Consultant who utilizes a proactive and collaborative approach on a regular basis to solicit interest and bids from DBE sub-consultants. Firms will have the opportunity to demonstrate their commitments and methods to obtain DBE participation in their Inclusion Plan and Diversity Lead position, which is required and scored as part of the RFQ submittal.

• The WSDOT’s White Women Waiver remains in effect for Washington DBEs. Firms with only a Washington DBE certification must be UDBEs (Underutilized) to count towards the FHWA goal. All firms certified as a DBE in Oregon will count towards the overall project DBE goal, including Non-Minority Women Owned Firms from Washington State also certified in Oregon by COBID.

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Selection Process • A two-phase process will be used to select a consultant for this program.

• The first phase will be submittal review. Firms short-listed from the submittal review will advance to the second phase of the process and will be invited to interview.

• Following the interviews, scores from the submittal review and the interview will be combined, and the consultant with the highest combined score will be selected.

• The submittal score and interview score will be weighted equally when determining the final score.

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Scoring • The following criteria will be used to evaluate and score the submittal:

1. Qualifications/Expertise of Firm(s) on Team; 2. Program Delivery Approach and Technical Experience; 3. Inclusion Plan; 4. Qualifications of Key Personnel; 5. Firm’s Program Management System; 6. References/Past Performances (Prime Consultant Only)

• Interview score will be based on the team’s ability to demonstrate their combined experience, capabilities, and approach to deliver the program. The Consultant Program Manager must lead the presentation.

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Submittal Details • Submittals must be in PDF format, submitted as 8.5” x 11” sheets, single sided, and with text (font) size no smaller than 12 points.

• If charts and/or graphs are utilized text (font) size must be no smaller than 8 points. • Your SOQ must be broken into two packets:

Packet A consists of: • Your responses to scoring Criteria 1 through 5.

• Note: “Packet A” is limited to a maximum of thirty (30) pages, single sided only, not including the front cover, back cover, and section title/transition tabs. The page limit includes resumes.

Packet B consists of: • Your letter of transmittal; • Your response to scoring criteria 6; • Your Submittal Information Packet

forms for you as the prime and all of your proposed sub-consultants;

• Note: Packet B has no page number limitations. Material other than what is required will be removed and discarded

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Submittal Details Continued • The Statement of Qualifications shall meet the following requirements or will be deemed non-responsive and will not be eligible for consideration of thiswork: • Title of the Request for Qualifications and your firm clearly identified on the cover of the submittal Packets “A” and “B”, and the letter of transmittal;

• Statement of Qualifications broken into “Packet A” and “Packet B” as indicated on the previous slide;

• Responsive to all evaluation criteria; • Meeting page limitations and font size requirements; and • Meeting submittal deadline submission date (4:00 pm PST on June 18,2020).

• Submittal email address: [email protected] • WSDOT’s Headquarters Consultant Services Office: 360-704-6397

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mailto:[email protected]

Questions?

www.wsdot.wa.gov/projects/i5/interstate-bridge/home

http://www.wsdot.wa.gov/projects/i5/interstate-bridge/home

2020 interstate bridge replacement program presentation

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