2020 parent’s and leader’s guide to camp

2020Parent’s and Leader’s

Guide to Camp

Parent’s and Leader’s Guide

Camp Indian Trails5801 North River RdJanesville, WI 53545

Welcome to Camp Indian Trails With over 70 years of Scouting tradition!

This summer will be the beginning of some very exciting new camping traditions as we strive to fulfill the dream of

We have designed many different camping opportunities intended to meet every families schedule as well as providing a quality experience no matter what your camping tradition or expertise.

Whether you are a leader bringing your Pack or Den to experience the excitement of setting up tents and a campsite or a parent that wants your child to experience the fun of camp but wish to just move into a tent that is ready to go, we have the facilities and equipment that you require.

This guide is designed to provide information to Parents, Leaders, and Camp Coordinators to prepare for this exciting camp season. The Staff of Camp Indian Trails welcomes you to your camp for a great time this summer!

Tim WurglerCamp DirectorCamp Indian Trails - Where Adventure Begins!

Every Cub to Camp in 2020

Follow us on Facebook@CampIndianTrailsGEC


Calendar & Programs

2 Day Overnight Camp

Day Camp

4 Day Sleepover CampJune 22 - 25July 6 - 9July 20 - 23July 27 - 30

June 15 - 17 - Token Creek ParkJune 29 - July 1 - Camp Indian TrailsJuly 13 - 15 - Camp Indian TrailsAugust 3 - 5 - Camp Indian TrailsAugust 5 - 7 - Camp Indian Trails

June 20 - 21July 4 - 5 July 11 - 12July 18 - 19

The ultimate and complete Cub Scout Camping experience including Climbing

Wall, Aquatics, Archery Range and the BB Gun Range as well as Nature and Scout Skills

programs. Scouts will earn two Belt Loops/Achievements as part of this program.

Day Camp is a three-day program offering with supervised recreational

and craft activities for Cub Scouts at all ranks. Participants have the ability to try a variety of advanced

activities including Archery and BB Gun Ranges along with activities in

building, creating and exploring.

This offering is intended to provide a more compact Cub Scout Camping experience with

shortened program offerings. Scouts will have the opportunity to do some of the other

program offerings including Aquatics. This is a great opportunity for Scouts and families to

try out the Cub Scout Camping program.


Pricing and RegistrationYouth Pricing

Adult Pricing

Registration$115 - Day Camp$115 - 2-Day Overnight Camp$200 - 4-Day Sleepover Camp

All registration is to be completed online at the links below.

A complete registration calendar and additional details can be found at:glaciersedge.org/campindiantrails

$15 - Day Camp*$40 - 2-Day Overnight Camp$100 - 4-Day Sleepover Camp

All pricing above reflects if paid by March 31, 2020. Payments recieved after March 31, 2020 will include an added $25 late fee. Payments recieved after May 1, 2020 will be assessed an additional $25 fee.

Youth pricing includes:All programming, patch, t-shirt, meals

Adult pricing includes:Patch, meals, programming*only charged for sessions at CIT

4-Day Sleepover Camphttps://www.scoutingevent.com/620-4day

2-Day Overnight Camphttps://www.scoutingevent.com/620-2day

Day Camphttps://www.scoutingevent.com/620-daycamp20


Video Series

Resources for You

REfunds and CampershipsRefunds will only be made if requested in WRITING prior to June 1st. Refund requests must be made by the Pack Coordinator and should be directed to the Glacier’s Edge Council Camping and Support Services Director, Nick Rose at [email protected]. Packs may choose to credit program fees to another camper. Transfer requests must be submitted to the Council Program Specialist, Skylar Fitzgerald, for consideration at [email protected].

Any refunds requested after June 1st are reviewed by the Camping Committee in August and a decision will be made at that time. Approved refunds will be returned to the pack with a minimum cancellation fee of 25% per scout deducted. Refunds re-quested after June 1st are not guaranteed. Packs may appeal any refund decisions to the Glacier’s Edge Camping Committee in WRITING before the start of the registered session.

CAMPERSHIPSA Campership is financial support provided to a Scout to help with the expenses of attending camp. Your Cubmaster or Pack Committee Chair should make the request for a Campership with the help of the Scout applying. Applications can be found on the Glacier’s Edge Council Camping website or at either Council Service Center and must be completely filled out and returned to the Council Service Center no later than March 15th. Those Scouts joining a unit after March 15th may apply as soon as possible, up until June 1st.

NEW for 2020!Check out our video series to help you prepare for camp. These will be posted to our facebook page @campindiantrailsgec starting in Nov 2019! Topics will include: how to market camp to your pack, mechanics of registration, check in, what to expect and more!

Need Help?We are here for you! Camp Website: www.glaciersedge.org/campindiantrailsCamp Director: Tim Wurgler - [email protected] Registration Assistant: Skylar Fitzgerald - [email protected] Council Office: 608-310-7300


CAmp Coordinator Timeline

This checklist is designed to assist your Pack’s Camp Coordinator to deliver a great camp

program! It is also useful to parent’s registering

individual Scouts for camps.

To Do List for December:• Determine the date when the pack will be going to camp.• Gather Camp information and distribute to parents• Schedule a date for a Camp Promotion by contacting Tim Wurgler, Camp Director at [email protected]

To Do List for January: • Camp Registration Opens online on January 1st• Advancement information placed on Glacier’s Edge website• Attend Leader/Parent Training either in Madison or Janesville• Gather interest • Plan Leadership needs and gauge interest of parents• Develop a plan to finance camp

To Do List for February:• Hold a camp promotion• Invite a Camp representative to visit a meeting• Remind Families to schedule physical exam for Part C of Health Form if attending the 4 Day Sleepover Camp as required by BSA Policy


CAmp Coordinator Timeline ContinuedTo Do List for March:• Campership Applications due March 15th• Gather registration information and register online by March 31st to ensure the best pricing for your Scouts.• Encourage parents to register individually if not registering as a unit by March 31st to ensure the best pricing.• Remind families attending the 4 Day Sleepover Camp about Part C of the Health Form that requires a physical

To Do List in April:• Continue Camp promotions• Register additional Scouts by May 1st to receive the Regular price for Camp• Encourage parents to register individually if not registering as a unit by May 1st to ensure Regular pricing• Remind families attending the 4 Day Sleepover Camp about Part C of the Health Form that requires a physical

To Do List in May:• Register any additional Scouts or encourage parents to register• Plan logistics for Camp• Remind parents attending Camp to take Youth Protection training

To Do List in June:• Finalize logistics in transportation and equipment needed• Share information with parents attending Camp• Review Check – In Procedure for Camp offering selected

To Do List 2 Weeks Prior to Camp:• Email any food allergies or other issues to Camp Director for accommodation• Collect Health Forms for all youth and adults attending and make copies to submit at Check - In• Ensure all adults attending the 4 Day Sleepover Camp are registered with the BSA and have current Youth Protection Training


4-Day Sleepover Camp

Day 1

Mor

ning

Afte

rnoo

nEv

ening

Day 2 Day 3 Day 4

Check InCamp Setup9am-11am

Program Rotations

Program Rotations

Program Rotations

Open ProgramFreely move

between open areas until camp ends

Program Rotations

CampWide

Games

SpecialEveningProgram

ClosingCampfire

Each Scout attending the 4 Day Sleepover Camp will leave that camp with a minimum of 2 Adventure Loops for their rank in Scouting as well as the Level 1 patch for Shooting Sports. Specific advancement loops will be posted in January atglaciersedge.org/campindiantrails

Advancement

Schedule PricingJune 22 - 25July 6 - 9July 20 - 23July 27 - 30

Youth - $200Adult - $100

Youth price reflected if paid by March 31, 2020. Payments recieved after March 31, 2020 will include an added $25 late fee.

Payments recieved after May 1, 2020 will include an additional $25 fee.

The ultimate and complete Cub Scout Camping experience

including Climbing Wall, Aquatics, Archery Range and the BB Gun Range as well as Nature and Scout

Skills programs.

Register at:https://www.

scoutingevent.com/620-4day

Program Rotations


Parking Check-In Setup Health FormsWhen you arrive

at camp, proceed down the main

road about 3/4 of a mile to the main parking lot. Staff

will greet you there and assist with

getting you checked-in!

After you find a parking spot, head to Allen Dining Hall, its

the big building at the end of parking lot! At

check in you’ll submit your paper

work, and recieve your patch, schedule, and

campsite assignment.

Once you know where your

campsite is, you’ll have until 11am to get setup. Don’t

worry, we have staff in every campsite to help you get setup and settled for the

week.

Reminderthat all particpants,

ADULTS AND YOUTH are

required to have parts A, B and C of

the health form!

What to Bring

Meals and Food

LeadershipPacks must provide a minimum of 2 leaders, and maintain a ratio of 1 Adult per 4 Scouts. The only exception to this rule is if a parent wishes to attend camp with a Scout individually. Siblings are allowed to attend camp with family members as long as the leadership ratio is maintained. Tiger Scouts must attend with their parent partner.

Camp Indian Trails has a full service dining facility. All menu options offered at Camp Indian Trails are approved by a licensed dietitian and prepared according to state food safety standards. All meals at CIT are served family style. Meals begin at lunch on Day 1 of Camp and conclude at Breakfast on Day 4 of Camp. One meal is prepared at your campsite with the assistance of Camp Staff.

If you have any medical dietary restrictions, please communicate them to the Camp Director, no less than two weeks before your session.

• Day Backpack• Water Bottle • Hat• Sunglasses• Sunscreen• Bug Spray• Flashlight• Rain gear• Swim Suit and Towel

Copy of Health Form with Parts A, B and C completed

• Closed Toe Shoes• Tent/Sleeping Bag/Sleeping Pad/Pillow/Cot• At least three changes of Clothes• Sweatshirt/Jacket• Several Pairs of Socks • Toiletries• Toothbrush and Tooth Paste • Soap/Comb• Field (Class A) Scout Shirt


2-Day Overnight Camp

Day 1

Mor

ning

Afte

rnoo

nEv

ening

Day 2

Check InCamp Setup9am-11am

Program Rotations

OpenProgram

Dismiss at 3pm

Program Rotations

CampFire

Program

Each Scout attending the 2 Day Overnight Camp will leave that camp with a minimum of 1 Adventure Loop for their rank in Scouting. as well as the Level 1 patch for Shooting Sports. Specific advancement loops will be posted in January at glaciersedge.org/campindiantrails

Advancement

Schedule PricingJune 20 - 21July 4 - 5July 11 - 12July 18 - 19

Youth - $115Adult - $40


Payments recieved after May 1, 2020 will be assessed an additional $25 fee.

This offering is intended to provide a more compact Cub Scout Camping experience.

Scouts will have the opportunity to do some of

the other program offerings including Aquatics. This is a great opportunity for Scouts

and families to try out the Cub Scout Camping program .

Register at:https//www.scoutingevent.com/620-2day


Parking Check-In Setup Health FormsWhen you arrive

at camp, proceed down the main

road about 3/4 of a mile to the main parking lot. Staff

will greet you there and assist with

getting you checked-in!

After you find a parking spot, head to Allen Dining Hall, its

the big building at the end of parking lot! At

check in you’ll submit your paper

work, and recieve your patch, schedule, and

campsite assignment.

Once you know where your

campsite is, you’ll have until 11am to get setup. Don’t

worry, we have staff in every campsite to help you get setup and settled for the

week.

Reminderthat all particpants,

ADULTS AND YOUTH are

required to have parts A and B of the

health form!

What to Bring

Meals and Food

LeadershipPacks must provide a minimum of 2 leaders, and maintain a ratio of 1 Adult per 4 Scouts. The only exception to this rule is if a parent wishes to attend camp with a Scout individually. Siblings are allowed to attend camp with family members as long as the leadership ratio is maintained. Tigers must attend with their parent partner.

Camp Indian Trails has a full service dining facility. All menu options offered at Camp Indian Trails are approved by a licensed dietitian and prepared according to state food safety standards. All meals at CIT are served family style. Meals begin at lunch on Day 1 of Camp and conclude with Lunch on Day 2 of Camp.


• Day Backpack• Water Bottle • Hat• Sunglasses• Sunscreen• Bug Spray• Flashlight• Rain gear• Swim Suit and Towel

Copy of Health Form with Parts A and B completed

• Closed Toe Shoes• Tent/Sleeping Bag/Sleeping Pad/Pillow/Cot• At least two changes of Clothes• Sweatshirt/Jacket• Several Pairs of Socks • Toiletries• Toothbrush and Tooth Paste • Soap/Comb• Field (Class A) Scout Shirt


Check-In for Overnight Camps runs 9am-11am on Day 1 of Camp and is held at Allen Hall. To facilitate this process, we encourage leaders to check-in the entire unit once all have arrived at camp.

Individual Scouts registered should check-in with the parent or guardian at Allen Hall.

After Check–In, campers set up in the assigned campsite with Camp Staff available to assist. The Opening Flag Ceremony begins at 11:45 am and the schedule begins immediately after.

General CIT InformationItems NeededCheck-In1

2

3

4

5

Copy of Health Form

Current Youth protection

Unit Roster

Medication and Allergy info

Proof of BSA Registration

Required for all participants, youth and adults. Participants on camp less than 72hours only need parts A-B. NOTE Part C requires a physical exam within the last 12 months

Required for all adults on camp, no exceptions will be made.

Required for all youth. Adults on camp more than 72 hours also must be registered as a leader with the BSA.

All participants who take prescription medication need the prescription medication form found at glaciersedge.org/campindiantrails

The leader in charge needs to bring a complete roster that indicates all youth and adults in camp. A daily schedule of part-time adults is required as well.

Allen Dining Hall


Trading Post

CAmpsite

CAmper Mail

Showers and Bathrooms

The Camp Indian Trails Trading Post is available daily for Scouts, Leaders and Parents and provides snacks, essential camp equipment, Camp T-Shirts, Camp souvenirs, weather gear, campfire chairs, sunglasses, water bottles and of course Slushies! It is recommended that Scouts bring a minimum of $40 for the Trading Post. Parents are welcome to also visit the Trading Post at the beginning and ending of camp. Credit Cards are accepted at the Trading Post.

Upon arrival, you’ll be assigned a campsite. We utilize a group camping model that has packs share campsites and build community.

We do have 1 site that has tents provided. This will be assigned by lottery system and the pack that gets that site will be notified before arrival.

Got some family that wants to send some love to the Scouts while they are at camp?That’s great! We accept mail daily at camp and will get it to the Scout while they are at camp. We do request that you have any mail delivered at camp by the 1st day of the session (before the session is cool too!) Mail to:

Scouts NameCamp Indian Trails

5801 N River RdJanesville, WI 53545

At Camp Indian Trails, utilize our state of the art showerhouse and bathroom. Each individual stall has a toilet, shower, sink, even a heated floor! This facility is located conveniently near our campsites!

Your Campsite has:Drinking WaterBulletin Board

Picnic Tables and BenchesFire Rings and firewood

Restroom facility

You Should Bring:Tent

Camp Chair


DAy Camp

Each Scout attending Day Camp will earn one Advancement Loop for their rank as well as the Level 1 patch for Shooting Sports. Shooting Sports includes Archery, Slingshot and BB Guns. Specific advancement loops will be posted in January at glaciersedge.org/campindiantrails

Advancement

Schedule PricingJune 15 - 17June 29 - July 1July 13 - 15August 3 - 5August 5- 7

Youth - $115Adult - $15*


Payments recieved after May 1, 2020 will be assessed an additional $25 fee.

*only charged at CIT Sessions

Day Camp is a three-day program offering with

supervised recreational and craft activities for Cub Scouts

at all ranks. Participants have the ability to try a

variety of advanced activities including Archery and BB

Gun Ranges along with activities in building, creating

and exploring.

The June 15 - 17 session will occur at Token Creek County Park in DeForest, WIAll subsequent sessions will occur at Camp Indian Trails in Janesville, WI

Register at:https://www.scoutingevent.com/

620-daycamp20

Day 1

Program Rotations

Program Rotations Program RotationsProgram Rotations

Program Rotations Program Rotations

Check In Daily at 8amOpening Ceremony at 8:30am

Lunch and Lunch Program

Closing Campfire

Day 2 Day 3

Mor

ning

Afte

rnoo

n


What to Bring

Meals and Food

Leadership

Check-In

Packs must provide a minimum of 2 leaders. The only exception to this rule is if a parent wishes to attend camp with a Scout individually. Siblings are allowed to attend camp with family members. Lions and Tigers must attend camp with thier parent part-ner. Camp recommends maintaining a 1:4 ratio where possible.

Check-in for Day Camp begins at 8 am each day and the Opening Ceremony begins at 8:45 am. Program begins at 9 am and concludes at 4 pm daily. Check-in on Day One may take more time. To facilitate this process, we encourage Unit Leaders to take attendance and then check-in the entire unit at the registration table. This is also the best method at the time of check-out. Individual Scouts registered should check-in with the parent or guardian that is also attending the Day Camp at registration table.

Camp Indian Trails has a full service dining facility. All menu options offered at Camp Indian Trails are approved by a licensed dietitian and prepared according to state food safety standards. All meals at CIT are served family style. Lunch will be served on each day of Day Camp.


Day Camp Held at Token Creek:Meals are not provided at the Token Creek Day Camp. Please bring a lunch each day. As a courtesy to those with nut allergies and other food allergies, please consider the contents of the lunch carefully.

• Day Back Pack• Cub Scout Activity (Class B) Shirt• Water Bottle • Hat• Change of Clothes• Sunglasses • Sunscreen• Bug Spray

*For Token Creek Day Camp - Lunch is not provided at Token Creek

• Rain Gear• Closed Toe Shoes• Extra Socks• Snacks• Money for the Trading Post• Lunch*• Copy of Health Form with Part A and B

completed


Off Season UseIn addition to outstanding summer

programs, the facilities at Camp Indian Trails are available most

weekends throughout the year for units to rent!

For availability and to reserve facilities use the website

https://campreservation.com/620/Camps/

2020 parent’s and leader’s guide to camp

Documents