camp card guidebook a unit leader’s guide · 2018. 12. 1. · your unit kick off the objectives...

CAMP CARD GUIDEBOOKA UNIT LEADER’S GUIDE• Introducing the Camp Card

• How to Sell Camp Cards

• The Unit Kick Off

• Key Dates

• Policies & Procedures

• Scout Incentives

• Forms

2018

LHCBSA.org

Serving Kentucky, Southern Indiana, Tennessee and Illinois

The Camp Card SaleCamp Cards are designed to help units and their members earn their way to summer resident camp, highadventure base or day camp. Units participating in thisprogram will earn 50% commission ($2.50) for each$5 Camp Card they sell. The sale beginsMarch 1 giving units over two months to sell.

This program is RISK FREE! Simply return anyunsold cards at settlement on or before May 11th.

Community PartnersCompanies have offered generous one-time and multiple use discounts that makes the sale of this card a no-brainer. Customers using just one tab, recovers the purchase price of the card! There is well over $250 worth of savings on each card.

Example Earnings

Cost # of cards to sellCub Scout Day Camp $90 36 CardsCub Resident Camp $120 48 CardsWebelos Resident Camp $150 58 CardsBoy Scout Summer Camp $290 116 CardsAquabase $335 134 Cards

National High Adventure** $1,600 560 CardsTroop Trailer $5,000 2,000 CardsTent $150 33 Cards

*Camping fees reflect early bird rates.**Price is an approximation. Additional fees may apply.

THRIFTY...A SCOUT IS

CAMP CARD GUIDEBOOK A UNIT LEADER’S GUIDE

How The Camp Card Sale Works:

Step 1 Help each Scout in your Unit set a personal goal. Add them all up to a Unit goal. Make a chart and display at your meeting location.

Step 2 Calculate the number of cards your Unit will need to sell to meet your Unit’s goals. For example, if your unit wants to earn $1,000 dollars, you will divide the amount you want to earn ($1,000) by your commission amount ($2.50). You would need to sell 400 cards to earn $1,000 dollars.

Example: $1,000 ÷ $2.50 = 400 cards

If your Unit sold last year, you will receive the same number of cards sold in 2017 as an initial allotment. If your Unit did not participate last year, begin with 10 cards for each youth selling. You may pick up more cards once you settle a minimum of 50% of the cards you were initially alloted. For your 2017 sales figures contact your District Executive. (Remember you can return any unsold cards).

Step 3 Pick up your cards at the Sam Swope Scout Service Center starting, February 12, 2018 or contact your District Executive to arrange a pick up time.

Step 4 Distribute the cards to the Scouts and encourage them to sell.

• Have parents take them to work. • Schedule time in front of a local store as a Unit. • DO NOT APPROACH KROGER STORES ABOUT

SELLING AT THEIR LOCATIONS.• Ask all of your friends and neighbors. This card is a

great value and will virtually sell itself.

Metro Camp CardBass Pro Shops $5 off purchase of $50 or more. One time

use only. Punch card. Clarksville, Indiana location only.

Big O Tires Free tire rotation and brake inspection.

Burger King Free original chicken sandwich with purchase of an original chicken sandwich

Dairy Queen Free Blizzard any size with the purchase of a Blizzard of equal or greater value. One time use. Expires 12/31/18.

Fivestar Free Sausage Biscuit. Valid for one time use. Expires 6/30/18.

Hardees $1 off Thickburger Combo

Ken Towery’s $10 off any regularly priced oil change or tires

Kentucky Kingdom $12 off General Admission

Kroger $5 off purchase of $100 or more. One time use. Expires 6/30/18

Louisville Bats $3 off premium and field reserved seats on Monday & Wednesday games. Limit 6 per game per card.

Louisville City FC $3 off any single game ticket. Limit 2 per game per card

Louisville Zoo $3 off adult general admission and $2 off child & senior general admission. Must be purchased online at tickets.louisvillezoo.org using BSA Camp Card as the Store Name.

Papa John’s Pizza 30% off regular menu price. Online only. Promo code: Scouts18

Qdoba Free chips and queso with any entree purchase. Expires 12/31/2018

Scout Shop $10% off camping gear excluding wall tents.

Sonic Buy one 6 inch Coney get one free.

White Castle 2 free original sliders when you buy 2 original sliders and a drink. Cheese and bacon extra. Valid at participating locations.

Zaxby’s Free small drink with purchase of a Most Popular or Zalad. Valid at participating locations. Expires 12/31/18

OFFERS2018 CAMP CARD


Western Camp CardBass Pro Shops $5 off purchase of $50 or more. One time

use only. Punch card. Clarksville, Indiana location only.

Beech Bend Park $8 off General Admission

Big O Tires Free tire rotation and brake inspection

Bowling Green Hot Rods

$2 off day of box seat (max of 4 per customer). Valid April 5 - September 3, 2018

Champion Ford 10% off any service (max $100 discount. One time use)

Dick’s Sporting Goods $10 off purchase of $50 or more.

Dinosaur World Free Child Admission with the purchase of an Adult Admission. Not valid with any other offer.

Fivestar Free Sausage Biscuit. Valid for one time use. Expires 6/30/18.

Hardees $1 off Thickburger Combo

Kroger $5 off purchase of $100 or more. One time use. Expires 6/30/18

LHC Scout Shops(B.G, Paducah, & Owensboro Only)

$5 off purchase of $50 or more. Excludes Advancements. Not valid with any other discounts.

Louisville Zoo $3 off adult general admission and $2 off child & senior general admission. Must be purchased online at tickets.louisvillezoo.org using BSA Camp Card as the Store Name.

Qdoba Free chips and queso with any entree purchase. Expires 12/31/18

Sonic Buy one 6 inch Coney get one free.

White Castle 2 free original sliders when you buy 2 original sliders and a drink. Cheese and bacon extra. Valid at participating locations.

Wapiti Camp CardSame offers as the Western Card with the exception of Kroger. The Kroger offer is NOT on the Wapiti Camp Card.

Lincoln Trail Camp CardSame offers as the Metro Card with the exception of Burger King & Zaxby’s. The Burger King & Zaxby’s offers are NOT on the Lincoln Trail Camp Card.

SUMMERCAMP

SCOUTS EARN THEIR OWN WAY TO


How to Sell Camp CardsYour job as Camp Card Chair is to teach your Scouts how to sell. To get there, your unit needs to employ all three sales methods. Create a plan and train your Scouts in all three methods. This will give you the best results.

Door to Door—take your Sales Kit and Cards for atrip around the neighborhood. Highlight the greatcoupons! Ask your Patrol or Den to schedule a “Super Sale Day”. This is a day when your fellow Scouts select a neighborhood and go door-to-door as a group to ask people to buy Camp Cards.Show & Sell—Set up a sales booth and sell CampCards on the spot. This can be an effectiveapproach in the right location at the right time, butdon’t hang your hat on this approach alone. Focuson multiple locations at the same time. Be sure notto over schedule Scouts. Please do not approach Kroger about selling at their locations.Sell at Work—Great for Mom and Dad to help theirScout. Have Mom and Dad take the Sales Kit towork.Most importantly, when you are selling Camp Cards tell the people what the money is for!

A Scout is Safe. When conducting your sale, it is vital to ensure proper safety measures. Below are some Camp Card general safety tips. • When selling Camp Cards in your neighborhood, always

have an adult or buddy with you.• Never enter a stranger’s house.• Don’t carry a large amount of cash.• Be careful of dogs while selling.• ALWAYS walk on the sidewalk and driveway;

NOT through the yard. Watch for traffic.• Never sell at night. • ALWAYS SAY THANK YOU! Whether they buy or not.• ALWAYS wear your uniform. Everybody loves to

support a Scout in uniform.

Sell the AdventureRemember we are selling the Scouting program, not the card. Selling camp cards as a fundraiser enables a Unit to have the funds to deliver their “program”. We are selling Scouting and people will buy if asked.

The majority of people have never been asked to buy Camp Cards. People need to know why Scouts are selling Camp Cards…what is the reason? Ask your Scouts to share a personal testimony of a Philmont trip, planning an Eagle Scout Leadership project, earning their first merit badge, white-water rafting, experiencing their first Jamboree at the Summit Bechtel Scout Reservation or things that will make the buyer feel good about buying a camp card. What will your unit do with their Camp Card money? Let your customers know your plans!

Western Camp Card

Metro/Southern Indiana Camp Card

Wapiti Camp Card

Lincoln Trail Camp Card

What is a Camp Card Chair?Each unit should have a Camp Card Chair. The Camp Card Chair responsibilities are to manage all aspects of the sale and to clearly communicate sale information to your leaders, parents and Scouts.

Responsibilities:• Set a unit goal and per boy sales goal for your Unit

Kickoff.• Help find locations and coordinate storefront sales.• Prepare handouts for Unit Kick-Off meeting for leaders,

parents and Scouts• Explain the Camp Card program to your adult leaders• Recruit one or more parents as Assistant Chairs as

needed• Plan Sales Activities.• Arrange to pick-up more Camp Cards at Scout Office if

needed.• Collect and tally money from Scouts and submit one

check payable to the Lincoln Heritage Council for “Total Amount Due” By May 11, 2018 at the Sam Swope Scout Service Center. (Credit card payments over $250 will be charged a 3% processing fee)

• Submit Scouts for Sales Contests (Top Salesman and 100 Card Camp Incentive).

• Update your Unit each week on sales total (post results at Unit meeting place).

Your Unit Kick OffThe objectives of your Camp Card kick-off are simple:1. Get Scouts excited about Summer Camp2. Get parents informed about why their son should attend

summer camp

How can you ensure a successful kick-off?• Make sure the Kick-Off is properly promoted through

email, email groups, phone and social media.• Review the presentation with your Cubmaster or

Scoutmaster prior to the meeting. • Be prepared to talk about summer camp opportunities.• Have snacks, drinks and music.• Keep it short and visit www.lhcbsa.org to download unit

kickoff presentation.

BEST YEAROF SCOUTING

LEAD YOUR UNIT TO THE


Sample Unit Camp Card Kick-off AgendaGathering: Display card samples and Scout stuff for people to look at.

Opening: Pledge of Allegiance and Welcome Parents

Why Camp Cards? • Make the case for Camp Cards. Why is our Unit selling

the camp card this year. To reduce the number of fundraisers we do each year.

• Money for new equipment.• So parents don't have to write a check for everything

their Scout does.• To go to camp, field trips, and other activities.• Make sure every family has a copy of the Unit Calendar

and Unit Budget.

So what's the plan (5 minutes)• Review camp card time line.• Barcodes and online codes will be activated on March

1, 2018• Money due to Council by May 11, 2018.

So what's our goal? (5 minutes)• Our Unit goal is $__________________________in total

sales• Our per Scout goal $_______________________

Incentives (10 minutes)• Review incentives: Council Top Seller Grand Prize, 100

Card Camp Incentive.• Review any Unit incentives.

How to sell Camp Cards (15 minutes)• Selling & Safety Tips

Questions & Answers (5 minutes)• Thank everyone for coming and wish them good luck.• A Power Point Presentation can be found at www.

lhcbsa.org under the Unit Fundraisers section.

KEY DATESCAMP CARD


February 12 Camp Cards can be picked up

March 1 Barcodes & Online codes are activated

March 2 Summer Camp Early Bird Due

May 4 Day Camp & Resident Camp Early Bird Due Summer Camp Final Payment Due

May 11 Deadline for Card returns Final settlement to receive full commission

May 12 Commission drops to 25%

May 25 Last day to return cards 0% commission after May 25

Camp Card Key Dates

HELP YOUWE ARE HERE TO


CommissionThe 2018 Camp Card commission is 50% if yourunit is paid in full by May 11, 2018. Commission drops to25% on May 12. Payments must be made with a unit check. No commission will be granted if paid after May 25, 2018. Units do not have to pay for cards up front.

Orders and Re-DistributionThe Council places an order based off previous units sales, with a few extra cards ordered as well. While supplies last,extra cards may be secured through the Council Service Center or your District Executive. Supplies are limited. If your unit has completed the sale and has unsold cards, please return them to the Council office or District Executive in order for these cards to be redistributed to units that wish to sell more. As a reminder, additional cards may be obtained once you settle a minimum of 50% of the cards you were initally allotted. All unreturned cards will be paid for at settlement. Units may settle their account at the Council Service Center or through their District Executive.

Return PolicyCamp Cards can be returned to the Council ServiceCenter or District Executives without penaltyduring the sale. The cards MUST be in newcondition (including snap off discounts). We reservethe right to refuse product that has been damaged.The UNIT is RESPONSIBLE for ANY unreturned cards (lost, misplaced, damaged etc.). Be sure Scouts and parents treat each card as if it were a $5.00 bill!

Sale SupportContact Josh Simpson(502) [email protected] We are here to help you!

Incentives For Your ScoutsThe Lincoln Heritage Council will offer two contests for the 2018 Camp Card contest. For units to qualify for these incentives, units must settle their account in full by May 11, 2018.

100 Camp Card IncentiveFor every 100 cards a Scout sells, they will receive a $50 credit to any Lincoln Heritage Council Day Camp, Resident Camp or Boy Scout Summer Camp.

Top Salesman ContestThe Lincoln Heritage Council Scout who sells the most cards will have their choice of a Playstation 4 or Nintendo Switch.

COUNCILTOP SELLER EARNS

PlayStation 4 OR Nintendo Switch* (Color and model may vary)

*PlayStation is a registered trademarks of Sony. All rights reserved.

Sony is not a participant or sponsor of this promotion.

Nintendo is a registered trademark of Nintendo.Nintendo is not a participant or sponsor of this promotion

EXCITEDGET YOUR SCOUTS


Pack Troop Crew Ship Post Group

District_________________________________ Unit#_____________________________________

Name_____________________________________________________

Email _________________________________________________ Phone (______) ____________

Amount of Metro Cards Issued ________________________________________________________

Amount of Western Cards Issued ______________________________________________________

Amount of Wapiti Cards Issued ________________________________________________________

Amount of Lincoln Trail Cards Issued __________________________________________________

Council Signature_______________________________________Date Issued __________________

SignatureI understand that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by May 11, 2018. By signing below I recognize that our Unit will be charged $2.50 for every unreturned or damaged card.

I agree to these terms:_______________________________________________________________ Unit Signature

Lincoln Heritage Council, Boy Scouts of America12001 Sycamore Station Place Louisville, Kentucky 40299Phone: 502-361-2624 Fax: 502-361-7899

CHECK OUT UNIT CAMP CARD

2018 Unit Camp Card Check Out Form

Pack Troop Crew Ship Post Group

District_______________________________________ Unit#___________________________________

Name_______________________________________________________________________________

Email ______________________________________________ Phone (______) ___________________

Payment

# of Cards Sold _________Cash _________Check _________Total _________

Card Type (Metro, Western, Wapiti, Lincoln Trail) _______________________________________

Council Employee Signature_____________________________________________________________

SIGNATUREI understand that each of these cards have a cash value of $5. There is no risk to our Unit as long as all unsold cards are returned to the Council by May 11, 2018. By signing below, I understand that our Unit will be charged $2.50 for every unreturned or damaged card.

I agree to these terms:__________________________________________________________________ Unit Signature

Lincoln Heritage Council, Boy Scouts of America 12001 Sycamore Station Place Louisville, Kentucky 40299 Phone: 502-361-2624 Fax: 502-361-7899

PAYMENT &RETURN

UNIT CAMP CARD

2018 Unit Camp Card Payment/Return Form

Office Use OnlyBalance of Cards Due:

# of Cards Returned

INCENTIVE CONTEST FORMS

TOP SALESMAN CONTEST FORM To qualify, Units must have settled account by May 11, 2018. Form is due at time of settlement.

This is to verify that ________________________________________________________________________ Name of Scout

Has sold _____________________________________________________________of Camp Cards. number

Unit Sales Total:____________________________________________________________________

Phone____________________________________________________________________________

Email_____________________________________________________________________________

Unit Type_____________________________________ Unit Number__________________________

Unit Leader Name___________________________________________________________________

____________________________________________ ________________________________Unit Leader’s Signature Phone Number

100 CAMP CARD INCENTIVETo qualify, Units must have settled account by May 11, 2018. Form is due at time of settlement.

This is to verify that _________________________________________________________________ Name of Scout

Total Cards Sold___________________________________

$_____ applied to Day Camp, Resident Camp, Winter Camp, NYLT or Summer Camp on __________

Phone____________________________________________________________________________

Email_____________________________________________________________________________

Unit Type__________________________________ Unit Number_____________________________

Unit Leader Name__________________________________________________________________

_______________________________________ _____________________________________Unit Leader’s Signature Phone Number

OFFICE USE ONLY

Verified by___________Date_________

OFFICE USE ONLY

Verified by___________Date_________

camp card guidebook a unit leader’s guide · 2018. 12. 1. · your unit kick off the objectives...

Documents