2121stst Century Community

Century Community

Learning Centers

Learning Centers

(21(21stst CCLC) CCLC)

Technical Assistance

Technical Assistance

WorkshopWorkshop

January 23, 2012

January 23, 2012

Michigan Department of Education

Michigan Department of Education

Office of Great Start/Early Childhood

Office of Great Start/Early Childhood

Education and Family Services

Education and Family Services

Our

Websi

te

Our

Websi

tewww.michigan.gov/

www.michigan.gov/21stcclc21stcclc

2

2121

stst C

CLC

Basi

cs

CC

LC B

asi

cs

• ESEA Title IV, Part B (No

ESEA Title IV, Part B (No

Child Left Behind Act)

Child Left Behind Act)• Michigan will receive $40.3

Michigan will receive $40.3

M in FY2012

M in FY2012• $5.7 M for new grants in

$5.7 M for new grants in

Cohort GCohort G• $32.6 M for Cohorts E & F

$32.6 M for Cohorts E & F

continuation grants

continuation grants• Competitive grant

Competitive grant• Consistent with Michigan

Consistent with Michigan

State Board of Education

State Board of Education

Strategic Goal

Strategic Goal3

2121

stst C

CLC

Basi

cs

CC

LC B

asi

cs

• Initial year for Cohort G

Initial year for Cohort G

• 07/01/12-06/30/13

07/01/12-06/30/13• Four continuation years

Four continuation years

possiblepossible• 07/01/13-06/30/14

07/01/13-06/30/14• 07/01/14-06/30/15

07/01/14-06/30/15• 07/01/15-06/30/16

07/01/15-06/30/16• 07/01/16-06/30/17

07/01/16-06/30/17• Next round same time

Next round same time

next year next year

4

21

21

stst CC

LC

CC

LC

Purp

ose

sPu

rpose

s

• Federal Priorities

Federal Priorities

• Academic Enrichment

Academic Enrichment

• Tutorial Services

Tutorial Services

• Homework Help

Homework Help

• Federal Targets

Federal Targets

5

21

21

stst CC

LC

CC

LC

Purp

ose

sPu

rpose

sOther Activities

Other Activities

• Youth development

Youth development

• Drug and violence prevention

Drug and violence prevention

• CounselingCounseling

• Character education

Character education

• Art and music

Art and music

• Recreation and sports

Recreation and sports

• Technology education

Technology education

• Health and nutrition

Health and nutrition

66

21

21

stst CC

LC

CC

LC

Purp

ose

sPu

rpose

sServices to Students’

Services to Students’

FamiliesFamilies

• Family literacy and

Family literacy and

educational development

educational development

• Family involvement in

Family involvement in

educationeducation

• Family technology education

Family technology education

7

Elig

ible

Applic

ants

Elig

ible

Applic

ants

• Local Education Agencies

Local Education Agencies

(LEA)(LEA)• Colleges and Universities

Colleges and Universities

• Faith and Community-

Faith and Community-

Based Organizations

Based Organizations

(FBCOs)(FBCOs)• Consortia/partnerships of

Consortia/partnerships of

the abovethe above• Must propose service to

Must propose service to

students who attend

students who attend

schools with a minimum of

schools with a minimum of

30% eligibility for free and

30% eligibility for free and

reduced price meals

reduced price meals88

Elig

ible

Applic

ants

Elig

ible

Applic

ants

• Current grantees

Current grantees• Applicants may apply

Applicants may apply

for multiple grants to

for multiple grants to

serve different groups

serve different groups

of students (at

of students (at different schools)

different schools)• Previous cohorts may

Previous cohorts may

re-competere-compete

9

Fundin

g R

ange

Fundin

g R

ange

• Minimum grant award is

Minimum grant award is

$50,000 per year

$50,000 per year• Maximum grant award is

Maximum grant award is

$135,000 per site

$135,000 per site• 4 days per week for 2.5 hours per day

4 days per week for 2.5 hours per day

• 32 weeks during the school year

32 weeks during the school year

• 6 weeks during the summer

6 weeks during the summer

• Total of 38 weeks

Total of 38 weeks• Require 320 hours during the school

Require 320 hours during the school

year and 60 hours during the

year and 60 hours during the

summersummer• Maximum of 5 sites per

Maximum of 5 sites per

applicationapplication

10

Applica

tion

Applica

tion

Revie

w Pro

cess

Revie

w Pro

cess

• Grant reviewers needed

Grant reviewers needed

• Scored according to rubrics

Scored according to rubrics

• Maximum score of 175 + 70

Maximum score of 175 + 70

priority points = 245

priority points = 245

• Review panel

Review panel

• Team of 4 per application

Team of 4 per application

• Reviewer training required

Reviewer training required

11

Applica

tion

Applica

tion

Revie

w Pro

cess

Revie

w Pro

cess

• Rank order according to

Rank order according to

scorescore

• Additional factors may apply

Additional factors may apply

• Geographical distribution

Geographical distribution

• Duplication of effort

Duplication of effort

• Duplication of funding

Duplication of funding

• Evidence of previous

Evidence of previous

successful grant performance

successful grant performance

• Prioritization based on the

Prioritization based on the

State Board of Education

State Board of Education

Strategic Goal

Strategic Goal

• Superintendent priorities

Superintendent priorities

12

Cove

r of

Cove

r of

Applic

ati

on

Applic

ati

on

• Identify applicant

Identify applicant organization

organization• Identify co-applicant

Identify co-applicant• List the school(s) to be

List the school(s) to be

servedserved• Original signature of

Original signature of applicant’s authorized

applicant’s authorized

official in official in BLUE INK

BLUE INK on original application

13

Is This S

chool

Is This S

chool

Elig

ible

?Elig

ible

?We recommend checking

We recommend checking

each building’s Free and

each building’s Free and

Reduced Price Meal

Reduced Price Meal

percentage to confirm 30%

percentage to confirm 30%

school eligibility level.

school eligibility level.

- October 2010 data will be

- October 2010 data will be

posted on our website:

posted on our website:

www.michigan.gov/21stcclc

www.michigan.gov/21stcclc

14

Ass

ura

nce

sA

ssura

nce

s

• Official’s signature in

Official’s signature in

BLUE INKBLUE INK on the

on the original application

original application• Affirms that the

Affirms that the applicant will comply

applicant will comply

with all requirements

with all requirements• The application is a

The application is a BINDING CONTRACT if

BINDING CONTRACT if

the grant is awarded

the grant is awarded

15

Co-A

pplic

ant

Co-A

pplic

ant

Agre

em

ent

Agre

em

ent

• Include only if:

Include only if:• Application is a

Application is a partnership between an

partnership between an

LEA and a FBCO or

LEA and a FBCO or• Application is a

Application is a partnership of several

partnership of several

eligible agencies or LEAs

eligible agencies or LEAs

• Applicant is the fiscal

Applicant is the fiscal

agentagent

16

Co-A

pplic

ant

Co-A

pplic

ant

Agre

em

ent

Agre

em

ent

• Partners are

Partners are collaborating LEA(s)

collaborating LEA(s) or agency(ies)

or agency(ies)• Copy page 1c for

Copy page 1c for more partners if

more partners if neededneeded• Original must have

Original must have signatures in

signatures in BLUE BLUE

INKINK

17

Ackn

ow

ledgm

en

Ackn

ow

ledgm

en

t Form

st Fo

rms

• 20 points20 points

• Rubric on pages 12-13

Rubric on pages 12-13

• 3 types of forms

3 types of forms

• Need for Project – page 2a

Need for Project – page 2a

• Effort to Collaborate – page

Effort to Collaborate – page

2b2b

• Intent to Provide Services –

Intent to Provide Services –

page 2cpage 2c

• Duplicate each form as

Duplicate each form as

many times as necessary

many times as necessary

18

Need fo

r Proje

ct

Need fo

r Proje

ct

• Provided by agency or group

Provided by agency or group

supporting the project

supporting the project

• Shows community

Shows community

coordination of services to

coordination of services to

studentsstudents

• May use letters of support

May use letters of support

instead of forms

instead of forms

19

Eff

ort to

Eff

ort to

Colla

bora

teC

olla

bora

te• Required for

Required for allall

applicantsapplicants

• Need form for each LEA

Need form for each LEA

superintendent

superintendent ANDAND

principal of each school

principal of each school

identified for services

identified for services

• Verifies how the school

Verifies how the school

will collaborate with the

will collaborate with the

applicantapplicant

20

Inte

nt to

In

tent to

Provid

e S

ervice

s

Provid

e S

ervice

s• For entities that will provide

For entities that will provide

services, but are not part of

services, but are not part of

the formal management

the formal management

consortiumconsortium

• Form or letter should list the

Form or letter should list the

specific services to be

specific services to be

provided and indicate

provided and indicate

agreement to provide them as

agreement to provide them as

described in the narrative and

described in the narrative and

the budgetthe budget

21

Proje

ct A

bst

ract

Proje

ct A

bst

ract

• 5 points5 points• Rubric on page14 used

Rubric on page14 used

to provide brief

to provide brief information about the

information about the

projectproject• Often copied to

Often copied to represent the project

represent the project

to the public

to the public• Use 3Use 3 rdrd person

person• Do not include

Do not include attachments

attachments

22

Narr

ati

ve

Narr

ati

ve

Proposa

l and

Proposa

l and

Proje

ct P

lan

Proje

ct P

lan

• 140 points + 70

140 points + 70 priority points = 210

priority points = 210

points possible

points possible• 15 pages of narrative

15 pages of narrative• Number the pages

Number the pages• Verdana 11 point

Verdana 11 point• Copy Project Plan form

Copy Project Plan form

as many times as

as many times as neededneeded• Includes 6 sections

Includes 6 sections23

1. A

ssess

ment

1. A

ssess

ment

of

Need

of

Need

• 10 points + 70 priority

10 points + 70 priority

points = 80 points

points = 80 points• See page 14 of

See page 14 of instructionsinstructions• Describe need for

Describe need for enrichment and

enrichment and academic academic programming and

programming and rationale for the

rationale for the project design

project design• Include data to

Include data to support need

support need

24

Prio

rity

Poin

ts

Prio

rity

Poin

ts

• 70 points total

70 points total• See pages 15-17 of

See pages 15-17 of

instructionsinstructions• Links for all needed data are

Links for all needed data are

providedprovided• Points based on percentage of

Points based on percentage of

schools meeting various

schools meeting various

prioritiespriorities• Title I schoolwide eligibility

Title I schoolwide eligibility

(40% free and reduced*) 15

(40% free and reduced*) 15

points possible

points possible

* * The October 2010 data will be used.

The October 2010 data will be used.

MDE will use the district average

MDE will use the district average

percentage for a middle or high

percentage for a middle or high

school where individual building

school where individual building

percentage is lower

percentage is lower

25

Prio

rity

Poin

ts

Prio

rity

Poin

ts

• Extreme poverty

Extreme poverty based on census data

based on census data 5 points

5 points• High-priority schools

High-priority schools 15 points

15 points• Free and reduced

Free and reduced eligibility is greater

eligibility is greater than 50%than 50% 10 points possible

10 points possible

26

Prio

rity

Poin

ts

Prio

rity

Poin

ts

• Schools that did not

Schools that did not

make AYP target due to

make AYP target due to

student proficiency in

student proficiency in

past two years

past two years 15 points possible

15 points possible• Joint application between

Joint application between

LEA and FBCO proposing

LEA and FBCO proposing

service to buildings in

service to buildings in

school improvement

school improvement

statusstatus 5 points possible

5 points possible• Sites serving students in

Sites serving students in

any grade 6 through 12

any grade 6 through 12

5 points possible

5 points possible27

2. Q

ualit

y of

2. Q

ualit

y of

Propose

d P

roje

ct

Propose

d P

roje

ct

Model

Model

• 55 points55 points• Rubrics on pages 19-

Rubrics on pages 19-2222

• Use narrative and

Use narrative and project plan forms

project plan forms• Complete, thorough

Complete, thorough plan, including all of

plan, including all of the items on pages

the items on pages 18-1918-19

28

Inclu

de

Inclu

de• Goals,

Goals,

objectives, objectives,

activitiesactivities

• How project

How project

addresses addresses

stated needs

stated needs

• LinkagesLinkages

• Number of Number of

students, students,

hours, features

hours, features

• Location, sites,

Location, sites,

accessibility,

accessibility,

transportation

transportation

• Operational

Operational

informationinformation

• Collaboration

Collaboration

• Parent Parent

involvement

involvement

and servicesand services

• Staff Staff

qualifications

qualifications

and staff and staff

development

development

• Program Program

evaluationevaluation

• Services…Services…

29

……Service

sService

sAcademic Academic

Enrichment

Enrichment

• Expansion of

Expansion of

curriculumcurriculum

• Tutorial services

Tutorial services

• Homework help

Homework help

• Connections with

Connections with

school and school and

students’ teachers

students’ teachers

• Connections

Connections

between 21between 21stst CCLC

CCLC

program and school

program and school

curriculum and

curriculum and

goals, including

goals, including

school improvement

school improvement

activitiesactivities

Youth

Development

• Drug and Drug and

violence violence

preventionprevention

• CounselingCounseling

• Character Character

educationeducation

• Asset Asset

development

development

• MentoringMentoring

• Health and

Health and

nutrition

nutrition

30

……Service

sService

sFamily Family

ServicesServices

• Services available

Services available

only to families of

only to families of

enrolled students

enrolled students

• Family literacy

Family literacy

• Related educational

Related educational

servicesservices

• Parent involvement

Parent involvement

in their children’s

in their children’s

educationeducation

• Family activities

Family activities

Enrichment

Enrichment

• Arts, music,

Arts, music,

etc.etc.

• TechnologyTechnology

• RecreationRecreation

• SportsSports

• Diversity of

Diversity of

services to services to

meet student

meet student

needsneeds

31

3. F

aci

lity

Pla

n

3. F

aci

lity

Pla

n

• 10 points10 points• Rubric on page 23 of

Rubric on page 23 of

instructionsinstructions• Complete Part E on page 5

Complete Part E on page 5

• Licensing of sites – Public

Licensing of sites – Public

Act (P.A.) 116

Act (P.A.) 116• Describe accessibility of

Describe accessibility of

the sites and how

the sites and how students will be

students will be transported or escorted if

transported or escorted if

non-school sites are to be

non-school sites are to be

usedused• Sites appropriate for

Sites appropriate for

activitiesactivities

32

4. P

rogra

m

4. P

rogra

m

Pers

onnel

Pers

onnel

• 25 points25 points• Rubric on pages 24-26 of

Rubric on pages 24-26 of

instructionsinstructions• Full-time project director

Full-time project director

• Full-time site coordinator(s)

Full-time site coordinator(s)

• Required staff to student

Required staff to student

ratios as defined in Model

ratios as defined in Model

Standards for Out-of-School

Standards for Out-of-School

Time/After-School Programs

Time/After-School Programs

in Michiganin Michigan

33

4. P

rogra

m

4. P

rogra

m

Pers

onnel

Pers

onnel

• National and state staff

National and state staff

development

development participation

participation• Local staff development

Local staff development

planplan• Volunteer and partner

Volunteer and partner

participation

participation• Staff involvement in

Staff involvement in

continuous program

continuous program

improvement

improvement• Complete Part F, page 6

Complete Part F, page 6

• Number of staff

Number of staff• Time each staff person will

Time each staff person will

devote to the program

devote to the program• Degrees, certification and

Degrees, certification and

summary of experience

summary of experience34

5. E

valu

ati

on

5. E

valu

ati

on

• 20 points20 points• Rubric on pages 27-28

Rubric on pages 27-28

of instructions

of instructions• Local evaluation

Local evaluation• Statewide evaluation

Statewide evaluation• YPQAYPQA• MSU Instruments

MSU Instruments• EZ reports

EZ reports• National data collection

National data collection

35

6. C

om

mit

ment,

6. C

om

mit

ment,

C

apaci

ty a

nd

Capaci

ty a

nd

Sust

ain

abili

ty

Sust

ain

abili

ty

Pla

nPla

n

• 20 points20 points• Rubric on page 29 of

Rubric on page 29 of

instructionsinstructions• Start no later than

Start no later than October 1October 1• May start summer of

May start summer of

2012 after July 1

2012 after July 1• Capacity

Capacity• Sustainability plan for

Sustainability plan for

beyond federal funding

beyond federal funding36

Budget

Budget

• 10 points10 points

• Rubric on page 33 of instructions

Rubric on page 33 of instructions

• Funding period: July 1, 2012-June

Funding period: July 1, 2012-June

30, 201330, 2013

• Includes 3 parts: Budget

Includes 3 parts: Budget

Summary, Budget Detail and

Summary, Budget Detail and

Budget Narrative

Budget Narrative

• Appropriate, cost-effective

Appropriate, cost-effective

expenditures for planned services

expenditures for planned services

• Minimum request $50,000

Minimum request $50,000

• Maximum request $135,000 per

Maximum request $135,000 per

sitesite

37

Budget

Budget

• Administration capped at 10% of

Administration capped at 10% of

requestrequest

• Total of lines 230 – 260 and 280, plus

Total of lines 230 – 260 and 280, plus

indirect costs

indirect costs

• Does not include rent of a facility now

Does not include rent of a facility now

owned by applicant

owned by applicant

• FBCOsFBCOs

• May not charge directly for

May not charge directly for

administrative costs

administrative costs

• Do not use lines 230-260

Do not use lines 230-260

• 8% maximum for indirect costs if no

8% maximum for indirect costs if no

negotiated rate

negotiated rate

• Use line 280 for evaluation only

Use line 280 for evaluation only

• Does not count in 10% administrative

Does not count in 10% administrative

capcap

38

Budget

Budget

• Use negotiated indirect rate,

Use negotiated indirect rate,

if availableif available

• Signatures in

Signatures in BLUE INKBLUE INK on on

original application

original application

• Allowed /not allowed

Allowed /not allowed

expenditures

expenditures

• Check Education

Check Education

Department General

Department General

Administrative Regulations

Administrative Regulations

(EDGAR) for more

(EDGAR) for more

informationinformation

39

Check

list

and

Check

list

and

Pack

agin

gPa

ckagin

g

• Include original

Include original application with

application with signatures in

signatures in BLUE INKBLUE INK, 4 , 4

copies for a total of 5 and

copies for a total of 5 and

an electronic version

an electronic version• Attach one copy only of

Attach one copy only of

the MDE Data Form and

the MDE Data Form and

Checklist to the top of the

Checklist to the top of the

ORIGINALORIGINAL application

application

• Do not attach

Do not attach supplementary materials

supplementary materials

• Use binder clips only

Use binder clips only• Do not use special binding

Do not use special binding

40

Maili

ng

Maili

ng

Dir

ect

ions

Dir

ect

ions

• Delivery by agent only

Delivery by agent only• MUST BE

MUST BE RECEIVED at MDE

RECEIVED at MDE by 5:00 PM,

by 5:00 PM, February 28,

February 28, 2012!!!2012!!!• Confirmation of receipt

Confirmation of receipt

will be faxed

will be faxed• If fax not received by

If fax not received by

February 29 --

February 29 -- CALL US!CALL US!41

Quest

ions?

Quest

ions?

• Pat Hennessey

Pat Hennessey• hennesseyp1@michigan.gov

hennesseyp1@michigan.gov

• Amanda Stoel

Amanda Stoel• stoela@michigan.gov

stoela@michigan.gov• John Taylor

John Taylor• taylorj8@michigan.gov

taylorj8@michigan.gov

• April TerryApril Terry• terrya3@michigan.gov

terrya3@michigan.gov

• Lorraine Thoreson

Lorraine Thoreson• thoresonl@michigan.gov

• (517) 335-6528

(517) 335-652842