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Document Title: Agenda and Admin for IEEE 1900.5 Ad Hoc Meetings on 03-04 December 2014 Document Date: 12 December 2014Document No: 5-14-0095-02-agen

Author’s Name Affiliation Address Phone email

Matthew Sherman BAE Systems Wayne, NJ 973-229-9520 matthew.sherman@baesystems.com

Notice: This document has been prepared to assist IEEE DySPAN-SC and its Working Groups. It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in6 form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein. Release: The contributor grants a free, irrevocable license to the IEEE to incorporate material contained in this contribution, and any modifications thereof, in the creation of an IEEE Standards publication; to copyright in the IEEE’s name any IEEE Standards publication even though it may include portions of this contribution; and at the IEEE’s sole discretion to permit others to reproduce in whole or in part the resulting IEEE Standards publication. The contributor also acknowledges and accepts that this contribution may be made public by IEEE DySPAN-SC.

Patent Policy and Procedures: The contributor is familiar with the IEEE Patent Policy and Procedures including the statement "IEEE standards may include the known use of patent(s), including patent applications, provided the IEEE receives assurance from the patent holder or applicant with respect to patents essential for compliance with both mandatory and optional portions of the standard." Early disclosure to IEEE DySPAN-SC and its Working Groups of patent information that might be relevant to the standard is essential to reduce the possibility for delays in the development process and increase the likelihood that the draft publication will be approved for publication. Please notify the Chair <matthew.sherman@baesystems.com> as early as possible, in written or electronic form, if patented technology (or technology under patent application) might be incorporated into a draft standard being developed within the IEEE DySPAN-SC Committee. If you have questions, contact the IEEE Patent Committee Administrator at < patcom@ieee.org >.

IEEE 1900.5 Contribution

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Venue Details• The 1900.4 ad hoc meetings will be held at:

Paul Greenberg House2301 Calvert Street NWWashington, DC 20008http://dc.syr.edu/greenberg house/index.html‐• Thanks to Syracuse University for providing the venue• Neighborhood hotels

• Omni Shoreham Hotel (202) 234-0700, www.omnihotels.com • Marriott Wardman Park (202) 328-2000, www.marriott.com • Woodley Park Guest House (202) 667-0218, www.woodleyparkguesthouse.com

• From Northern Virginia: Take I-495 east. Merge onto Connecticut Avenue south (exit 33 toward Washington, DC). Go approximately five miles and make a left onto Calvert Street. Greenberg House is one block on the left.

• From Suburban, MD: Take I-495 west. Merge onto Connecticut Avenue south (exit 33 toward Washington, DC). Go approximately five miles and make a left onto Calvert Street. Greenberg House is one block on the left.

• From Downtown DC: Follow Connecticut Avenue north. Cross over the Taft Bridge and turn right onto Calvert Street. Greenberg House is one block on the left.

• Parking Information: Underground parking on Calvert Street is available directly across from Greenberg House.

• Hours of operation: Monday-Saturday 7 a.m. to midnight, Sunday 7 a.m. to 10 p.m. • Cost: maximum $20/day, weekdays after 5 p.m. $12.

• Metro: Greenberg House is conveniently located two blocks from the Woodley Park/Adams Morgan/National Zoo stop on the red line.

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Nearby resaurants

• A map of nearby restaurants can be found here– https://www.google.com/maps/place/2301+Calvert+St+NW,

+Washington,+DC+20008/@38.9243494,-77.0518869,19z/data=!4m2!3m1!1s0x89b7b7d6a9ce691f:0xccd35c2763b2e3ee

• Nearby restaurants include– Lebanese Taverna (Private Room Available) – Open City– Italian Pizza Kitchen– Petit Plats (Private Room Available) – Tono Sushi

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Electronic Meeting Support8 AM-5 PM EST 03 Dec 2014

(UTC-5 or Start 9 PM 03 Dec in Singapore) 1. Please join my meeting.https://global.gotomeeting.com/join/832283597 2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in

using your telephone. Dial +1 (408) 650-3112Access Code: 832-283-597Audio PIN: Shown after joining the meeting Meeting ID: 832-283-597 GoToMeeting® Online Meetings Made Easy® Not at your computer? Click the link to join this meeting from your iPhone®, iPad®,

Android® or Windows Phone® device via the GoToMeeting app.

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Electronic Meeting Support8 AM-4 PM EST 04 Dec 2014

(UTC-5 or Start 9 PM 04 Dec in Singapore) 1. Please join my meeting.https://global.gotomeeting.com/join/390126413 2. Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in

using your telephone. Dial +1 (872) 240-3412Access Code: 390-126-413Audio PIN: Shown after joining the meeting Meeting ID: 390-126-413 GoToMeeting® Online Meetings Made Easy® Not at your computer? Click the link to join this meeting from your iPhone®, iPad®,

Android® or Windows Phone® device via the GoToMeeting app.

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Current Membership(Quorum Check)

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CountLast 4 WG Meetings

Last 2 Plenary WG Status

Voting member First Name Last Name Affiliation

 

Must attend 1  to stay

Must attend 2 to join    12 Total    

               X 4 2 Member YES Carlos Caicedo Syracuse University

0 0 Member YES David Chester Harris1 1 Member YES Mitch Kokar Northeastern University

2 2 Member YES V PrasadWireless and Mobile Communication, TU Delft

X 3 2 Member YES Sam Schmitz MitreX 4 2 Member YES Mat Sherman BAE Systems (Chair)X 4 2 Member YES John Stine MitreX 2 0 Member YES Darcy Swain Mitre (Vice Chair)X 2 0 Member YES Tony Rennier DISA/DSO (DMI)

2 0 Member YES Bryan May US Army CERDEC (Secretary)X 4 2 Member YES Reinhard Schrage SchrageConsult

2 1 Member YES Nilesh Khamberkar Univ. of Buffalo3 2 Potential NO Harris Zebrowitz DISA/DSO - MITRE

X 1 0 Participant NO Jesse Caufield Keybridge

Quorum = 6 members

Draft Agenda (12/3/14 Times 8 AM – 5 PM)1. Administrivia

a. Roll Callb. Approve Agendac. Patent slides

2. Review Schedule for 1900.5.2 Development3. Review terms for submission to 1900.14. Review of 1900.5.2 draft5. Review of 1900.5.2 schema6. Status on NIEM integration7. Other 1900.5.2 issues8. AoB 9. Recess

Note: A 1.5 hour recess for lunch is expected around 12 PM.

Agreed by unanimous consent

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1900.5.2 Schedule• Editorial Review (John) 1/6/15• Schema Adjustments (Jesse) 2/3/15

– Editorial updates (John) 2/15/15• Vote to Sponsor Ballot 3/3/15

– External validation / cert group starts 3/15• Form Ballot Pool ?• Conduct Ballot 4/1/15

– Ballot completes 5/1/15• Form Comment Resolution subcom 5/5/15

– Suggested resolutions available 5/15/15• Vote for Recirculation Ballot 6/2/15• Conduct Recirc Ballot 6/3/15

– Ballot completes 7/3/15– Suggested comment resolutions available 7/15/15

• Vote for Recirc Ballot 8/4/15• Conduct Recirc Ballot 8/5/15

– Ballot completes 9/5/15• Approved by SG 9/15?• Reference implmentation available 9/15• Certification available 9/15

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Agreed by unanimous consent

Draft Agenda (12/4/14 Times 8 AM –12 PM)1. Administrivia

a. Roll Callb. Approve Agendac. Patent slides / Notes on status

2. Review Schedule for 1900.5.1 Developmenta. PAR Extension

3. Review of 1900.5.1 draft4. Focus on engagement of contributors5. Other 1900.5.1 issues6. Adjourn

Note: it is anticipated that the IEEE 1900.5 Ad Hocs will adjourn at 12 PM to participate in the Wireless Innovation Forum (WInnF) meeting that are being colocated with 1900.5.

Thanks to the Wireless Innovation Forum for co-locating with our meetings and allowing observer status / participation in their meetings for IEEE 1900.5 participants.

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Agreed by unanimous consent

Approval of Agenda

• Motion to approve Agenda contained in TBD• Mover:

• Second:

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Participants, Patents, and Duty to InformAll participants in this meeting have certain obligations under the IEEE-SA Patent Policy.

– Participants [Note: Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2]:• “Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of

any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents

– “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims

• “Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents)

– The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group

– Early identification of holders of potential Essential Patent Claims is strongly encouraged– No duty to perform a patent search

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Patent Related LinksAll participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development.Patent Policy is stated in these sources:IEEE-SA Standards Boards Bylawshttp://standards.ieee.org/develop/policies/bylaws/sect6-7.html#6IEEE-SA Standards Board Operations Manualhttp://standards.ieee.org/develop/policies/opman/sect6.html#6.3Material about the patent policy is available at http://standards.ieee.org/about/sasb/patcom/materials.html

Patent Slide #2

If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at patcom@ieee.org or visit http://standards.ieee.org/about/sasb/patcom/index.html

This slide set is available at https://development.standards.ieee.org/myproject/Public/mytools/mob/slideset.ppt

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Call for Potentially Essential Patents

• If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: – Either speak up now or– Provide the chair of this group with the identity of the holder(s) of any

and all such claims as soon as possible or– Cause an LOA to be submitted

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Other Guidelines for IEEE WG Meetings All IEEE-SA standards meetings shall be conducted in compliance with

all applicable laws, including antitrust and competition laws. Don’t discuss the interpretation, validity, or essentiality of patents/patent

claims. Don’t discuss specific license rates, terms, or conditions.

Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings.

Technical considerations remain primary focus Don’t discuss or engage in the fixing of product prices, allocation of

customers, or division of sales markets. Don’t discuss the status or substance of ongoing or threatened litigation. Don’t be silent if inappropriate topics are discussed … do formally object.

--------------------------------------------------------------- See IEEE-SA Standards Board Operations Manual, clause 5.3.10 and “Promoting Competition and Innovation:

What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details.

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