21st cclc fy2008 request for proposals
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TRANSCRIPT
21st CCLC FY2008Request for Proposals
Technical Assistance Workshops
January 22, 23, and February 2
Source of Funds
Title IV, Part B, NCLB
$12 million in FY08
Minimum grant award-- $50,000
Maximum grant award--$150,000 per site
5 year award, based on sufficient funding from USDE
Final grant award to be negotiated by ISBE
Population to be Served
Students who attend schools with at least 40% low income families, i.e., eligible for Title I school-wide programs (not necessarily receiving Title I funds)—REQUIRED
Students in pre kindergarten through grade 12
Students in low performing schools, i.e., identified for School Improvement Status under NCLB
Families of students served in the program,
Eligible Applicants LEAs—public school districts, public lab schools approved by ISBE,
charter schools, area vocational centers
Community based organizations
Faith based organizations
Public and private entities
ROE/ISC offices that coordinate activities for LEAS or others
Consortium of eligible organizations
Current grantees-- if they propose services to new grade levels or additional schools
FY03 grantees (ending 5-year funding cycle) apply as a new grantee
Thoughts for FY03 Grantees
Sites previously funded by FY03 grant funds can be applied for if they are still eligible
All schools proposed to be served must be in academic status to receive priority points
No continuation or “automatic” funding; competitive
Proposal judged based on its merit not on previously funded program
Declining Funding Model
Year 1--negotiated amount $50,000 minimum $150,000 maximum per site
Year 2--level funding (projected) Year 3--level funding (projected) Year 4--90% of Year 3 Year 5--75% of Year 3
Grant Period
July 1, 2007 earliest beginning date
June 30, 2008, end date (August 31 if includes a summer program)
FY 2012 last year of funding
Program Specifications
Provide students with academic enrichment opportunities as well as additional opportunities to complement regular academic programs
Offer academic, artistic, and cultural enrichment programs when school is not in session
Program Goals
Programs must: help students meet the Illinois Learning
Standards help students meet local standards be aligned with/complement the curriculum of
school be scientifically-based be secular, neutral, and non ideological
Locations of Programs
Elementary or secondary schools
Locations as safe and accessible as schools Describe how students will travel safely to and
from the center and home Funds (reasonable amounts) from grant can
be used for transportation
Flexibility Days, hours of operation
15 hours per week suggested Before school After school Weekends Summer Services for pre kindergarten or parents may take place during school
day
No Saturday or summer school only applications
No programs during the regular school day unless for preschool or family members
Funds may be used to enhance existing programs that may be in place (new grantees) but may not supplant other local or federal sources
Allowable Activities Remedial education services and academic enrichment Reading, math, and science activities Arts and music education Entrepreneurial education programs Tutoring and mentoring Activities for ELL students Recreational activities Expanded library hours Technology education Parental involvement and literacy Assistance to truants, suspended, or expelled to allow academic
achievement Drug and violence prevention, counseling, and character
education
Unallowable Use of Funds
Proposal preparation costs
Purchase of equipment—computers, printers, scanners, telephones, etc—(this is a capacity issue)
Furniture
Clothing
Snack and other food costs (ISBE nutrition, www.isbe.net/nutrition or 217/782-2491)
Facility construction, remodeling, or renovation
Scientifically-Based Programs
Research that is systematic, empirical using methods that draw on observation and experiment
Applicants base proposed strategies on such research, especially when providing services in core academic areas where it is available-- math, reading, and science
Priority Points
25 additional points will be awarded to applicants who propose to:
serve schools with at least 40% low income population; AND
serve only schools that are identified for School Improvement Status under NCLB; AND
submit a joint application with at least one LEA and one public or private community organization.
Additional Information
Lists of schools currently being served by the grant are posted on line at www.isbe.net/21cclc.
Lists of schools “in status” are posted at www.isbe.net
Don’t propose services to schools already being funded
Refrain from proposing services to schools that are already partnering with others
AYP Status for 2006
Use best judgment based on the information you have Schools must make AYP for 2 years to be
removed from status If a school made AYP in 05 and preliminary
data shows that is made AYP in 06, the school would not be in status
If a school did not make AYP in 05 but did in 06, it remains in status
State Objectives
Objective 1: Participants will demonstrate an increased involvement in school activities and in participating in other subject areas such as technology, arts, music, theater, and sports and other recreation activities.
Objective 2: Participants in the programs will demonstrate increased academic achievement.
Objectives, cont.
Objective 3: Participants in the programs will demonstrate social benefits and exhibit positive behavioral changes.
Objective 4: The 21st CCLCs will work toward services that benefit the entire community by including families of participants and collaborating with other agencies and non-profit organizations.
Objectives, cont.
Objective 5: These programs will serve children and community members with the greatest needs for expanded learning opportunities.
Objective 6: 21st CCLC Program personnel will participate in professional development and training that will enable them to implement an effective program. Professional development activities must be aligned with the No Child Left Behind Act definitions and National Staff Development Council’s professional development standards.
Objectives, cont.
Objective 7: 21st CCLC Program projects will use the funding most efficiently by coordinating and collaborating with other federal and state funding sources, agencies, and other community projects to supplement the program and not supplant the funds, and to eventually become self-sustaining.
Evaluation
Periodic evaluation required—funds in budget to support this
Results used to refine, improve, and strengthen the program
Document made available to public and ISBE upon request
Participate in state and federal evaluation
Collaboration
Collaboration with others is necessary
No application from an entity other than a school will be accepted without statements of collaboration from the school(s) to be served
Systems must be put into place to gather information, grades, surveys, etc., from schools
Description of collaborator(s) required in app
Private School Participation
Students, teachers, and other ed personnel are eligible to participate on an equitable basis
Must provide comparable opportunities for the participation of both public and private school students in the area served by the grant (if students reside in boundaries of school/district served)
Must consult with private school officials during the design and development of the learning center
Services must be secular, neutral, and non-ideological
Program Specifications-Attachment 15
A-Q--Read these carefully E. Notice of intent to submit F. Active collaboration with schools the students attend H. Keep attendance records I. Conduct criminal background checks J. Report suspected child abuse and neglect K. Get permission to use students for public relations purposes L. Not be delinquent in debts to State M. Conduct needs assessments, parent and student
satisfaction surveys, and self-assessments for APR N. Attend mandated workshops and trainings provided by ISBE P. Provide reviewers for application review Q. Participate in evaluation
Program Continuation
Annual application for continuation of funds
Substantial progress in meeting objectives will be required (PPICS and other data)
ISBE provides applications, forms, etc.
Criteria for Review
Need—15 points Quality of Project Services—30 points Quality of Management Plan—15 points Adequacy of Resources 15 points Quality of Evaluation—15 points Sustainability—10 points Rubric used for scoring follows these criteria
Sustainability (Attachment 6, 10 pts)
Letter of commitment from each partner
Grantees must continue to provide size and scope of program as federal funds decline
Commitment of community partners beyond life of grant is required
Applications must predict and list other funds sources for Years 4, 5, and beyond.
Format of Proposal
Narrative—20 pages double spaced (no tiny fonts, please!) Evaluation Sustainability Letters of Agreement Budget attachments Certificate and Assurances GEPA
Don’t submit letters of support No appendices, no newsletters, no booklets *Submit on the attachments provided in the order provided. **Pay attention to Attachment 3
Cover Page (Attachment 1)
Complete fully RCDT code
New grantees may have no code if non-school districts
Code will be issued if successful Applicant name, address, etc.
A. Applicants’ signatures B. Fiscal Agent signature
Program Summary (Attachment 2)
A. Applicant name(s)
B. Priority points
C. Requested funds—please complete this
D. Total number of sites
E. Total number of school district and community partners
F. Partner Information with dollar value of services
After School Sites (Attachment 3)
Complete all information requested Very important to have contact information for
main contact Complete a sheet for each site (duplicate as
needed) Multiple schools may be served at each site Complete all information for each school Give projected enrollments Provide the grades to be served
Proposal Abstract (Attachment 4)
RCDT code must be entered if known
Fiscal agent is applicant
Limit abstract to one page
Describe the overall objectives and activities of the project
Evaluation Design (Attachment 5)15 points
Limit to 2 pages, double spaced Describe evaluation to be conducted to show
success of program Should have quantitative and qualitative
measures Show how evaluation will be used for
continuous improvement Indicate the methods to be used and data to
be collected (minimum is for objectives in Appendix B)
Proposal Narrative—No Attachment
Limit to 20 pages, double spaced No small fonts—Please! Content
Describe need—what is the need and how will this proposal meet the need?
Estimate the number of student and families to be served Describe recruitment and retention of students Describe consultation with private schools Describe the activities to be conducted for parents Describe how activities will improve student achievement, esp. in math
and reading Reference scientifically-based research Identify other funding sources Describe partnership and collaboration efforts Describe previous experience with after school programming Describe any volunteers to be used
Sustainability Plan (Attachment 6) 10 points
Limit to 2 pages, double spaced
Describe the amounts and sources of additional funding that will used to maintain the size and scope in years 4 and 5
Describe the preliminary plan for how the proposed program will continue to exist when all 21st CCLC funds cease
Describe how the grantee will communicate with community regarding sustainability
Budget Summary and Payment Schedule (7-8)
Get help if unsure
Payments must be requested monthly in amounts that are needed to meet expenses
Funds will be frozen if excess cash on hand
Assistance from ROE, ISBE, or grant writer
Refer to fiscal handbook at www.isbe.net/finance/default.htm, click on publications
Budget Breakdown (Attachment 8)
Be sure to complete as accurately as possible
Get help
Refer to fiscal handbook (from previous page)
Describe completely and put into correct function and objects codes
A Word about Budgets
Be practical— Don’t ask for more funds than needed Don’t pay exorbitant salaries Don’t overload with staff Don’t send in a budget that is too much money per
studentDo what is required-- Include funds for staff development Include funds for evaluation
Readers will review the budget and include this review in their final recommendation for funding
Certificate and Assurances 9-14
Complete with required signatures
Attachment 13—read carefully for program specific terms of the grant
Attachment 14—GEPA This is the “nondiscrimination” statement that
districts and other entities have on file
Program Specific Terms of the Grant Attachment 15
A-Q--Be sure to read what you are signing and being held responsible for
Reporting
Collect data for PPICS, performance indicators
Submit required annual performance report
Demonstrate substantial progress being made toward meeting goals and objectives of project
Participate in state-wide evaluation by NIU
Participate in the federal evaluation
Proposal Reviewers
Readers will be knowledgeable about after school programs and issues. Grantees Teachers Administrators ROE personnel Retired educators
Non conflict of interest statements will be signed
Interested in being a Reader?
Availability—April 17, 18, and 19
Training provided
Naperville, IL
Reseasonable expenses paid—hotel if 50 miles from home, meals, mileage
Questions??
In Springfield Gail Meisner or Paul Kren 217-524-4832
In Chicago Joe Banks, 312/814-2282
www.isbe.net/21cclc