22 international congress of vexillology flagberlin2007...

22 International Congress of Vexillology FlagBerlin2007 Page 695

Minutes of the Twentieth Session of the FIAV Generai Assembly - August 7, 2007 / Berlin, Germany

1. Call to order by the President; official opening of the Twentieth SessionThe President called the meeting to order on August 7, 2007 at 3:45 p.m. at the Deutsches Historisches Museum in Berlin, Germany and officially opened the Twentieth Session of the General Assembly of the Federation Internationale des associations vexillologiques.

2. Verification by the President of written credentials of delegates from FIAV MembersThe President verified the written credentials of the following FIAV Members and Applicants (LF = Laureate of the Federation, FF = Fellow of the Federation):AAV Gustav Tracchia FF; AVS Gustav Tracchia FF; ACV Sebastia Herreros i Agiii; BDA Peter Edwards; CFA Kevin Harrington; CEBED Rudi Longueville; CISV Roberto Breschi FF; CVS Jaroslav Martj’kan; CSVA Philippe Rault; DGF Andreas Herzfeld; FHF Whimey Smith LF, FF; FI John Ford; FRC Whitney Smith LF, FF; FRCSL Michel Lupant; FSA Ralph Bartlett FF; FOTW Rob Raeside; CIDEC Gustav Tracchia FF; GWAV David Breitenbach; HVK Gunter Mattem; HGZD (applicant) Zeljko Heimer, IVA (applicant) K. Sanjeeva Rao; IHW Alfred Znamierowski FF; KW Alain Raullet; MZT Laszlo Balogh; NVvV Marcel van Westerhoven; NEVA Whimey Smith LF, FF; NZFA John Moody; JAVA Yoshinori Koshikawa; NF Michael Krag-Juel-Vind-Frijs; NAVA Edward Kaye; RCVH Petr Exner; SSV Emil Dreyer FF; SEV Jose Alegria Di'az; SVB Roger Bacrt; SGHAPG Michel Lupant; SRV Alexandru Dan Mandru; SFV Michel Sicard; SAVA Michael Clingman; SVI Petr Exner; TWMF Whimey Smith LF, FF; VAST Scot Guenter LF; WVRI Roman Klimes.

3. Roll call of delegates; recognition of a quorum by the Secretary-General; declaration by the President that the Twentieth Session of the General Assembly is constitutedThe SG called the roll as follows:Members present (40): AAV, AVS, ACV, BDA, CFA, CEBED, CISV, CVS, CSVA, DGF, FHF, FI, FRC, FRCSL, FSA, FOTW, CIDEC, GWAV, HVK, IHW, KW, MZT, NVvV, NEVA, NZFA, JAVA, NF, NAVA, RCVH, SSV, SEV, SVB, SGHAPG, SRV, SFV, SAVA, SVI, TWMF, VAST, and WVRI.Members absent (10): CFZ, CBFA, HS, HAVSOM, MBV, NFF, PH, PTW, UHT, and VSHS. Officers present (3): Michel R. Lupant, President / Charles A. Spain, Jr., Secretarj'-General (SG) / Graham M.P. Bartram, Secretary-General for Congresses (SGQ.The SG announced that FDC submitted a letter of resignation to the President on August 7, 2007, which lowered the total FIAV Members from 51 to 50. The SG determined that 40 of the 50 Members were present, which satisfied the constitutional requirement that delegates of at least half of the Members be present. The SG recognized the presence of a quomm, and the President declared that the Twentieth Session of the General Assembly was properly constituted.Because the representatives of 40 Members and three Officers were present for a total of 43 possible votes, the SG reminded the General Assembly that a simple majority vote would require 22 votes, a two-thirds majority vote would require 29 votes, and a three-fourths majority vote would require 33 votes, as long as the persons authorized to exercise the 43 possible votes remained present.

4. ^pointment by the President of tellers to count votesThe President appointed Andries Burgers and Ron Strachan as tellers to count votes.

5. Approval of the minutes of the Nineteenth Session of the General Assembly held August 1,2005 in Buenos Aires, ArgentinaMoved by the SG, seconded by NAVA, “That the minutes of the Nineteenth Session of the General Assembly, as published in Info-l'LAl' number 22, July 2007, be approved.” Passed by two-thirds majority.

Minutes of the Twentieth Session of the FIAV General Assembly

22 Iplemalional Congress of Vexillology FlagBerlin2007

6. Reports by the Board:(a) President. Michel Lupant - The President expressed his wish that the discussions in the

eneral Assembly would be plain, short, and respectftil. He reminded delegates of the requirement that a motion be seconded. The President noted the cordiality of the Board and how it operated on the basis of a consensus. He thanked the SG and SCG for their hard work. Carrying his ob)ective to be an ambassador for FIAV, the President has visited twenty-four countries in the past two years. He noted he has been in contact with vexiUologists from Brazil, Bulgaria Chile Columbia, Estonia, Greece, Indonesia, Israel, Latvia, Pakistan, Serbia, and Uruguay, and he expressed hope that vexiUlological associations would develop in those countries.

Secretaty'-General. Charles Spain - The SG expressed his appreciation for the hard work of the President and the SGC. He pointed out that the Officers do not always initially agree with each other, but Aat the cordial and coUegial nature of their relationship has always'led to consensus decisions with which each Officer has been comfortable.The SG again thanked Jon Radel for both Mr. Radel’s generosity in hosting the Internet domain

and providing e-mail addresses for the FIAV Officers, as well as having the foresight to reserve the domain in the first place. The SG announced that the FIAV website authorized by the Sixteenth Session of the General Assembly has finally been established and thanked VAST fo'r raderwnang the cost of the website, including registering the Internet domain.^e SG reported that two issues of I«fo-FlAV (numbers 22 and 23) were produced and distributed in the last two years. He noted that the amount of correspondence he received in the past two years was smaU, which he hoped was due to the fact that people were generally pleased

that Info-FIAV22 cost US$16.65 (photocopying US$9.60 [120 pages at US$0.08 per page) and postage US$7.05) the SG mailed to Members, costing US$8.33 each. The primary distribution of

Info-hlAV IS now by e-mailing an Adobe-PDF-document and by posdng that document to

(c) S^retary-General for Congresses. Graham Bartram - The SGC first thanked the President and the SG for their assistance and second thanked the individuals who have volunteered to organize the Twenty-Second International Congress of Vexillology in Berlin. He especially thanked Gerd Vehres, Andreas Herzfeld, and the other individuals working with DGF and the Deutsches Hlstorisches Museum.^e SGC announced that he had a new FIAV ceremonial flag made, which was present at the by t£ SG(^°*'' ceremonial flag and flagpole were personally paid for

■ae SGC noted that pmsuant to the authority delegated to the Board by the Nineteenth Session of the General Assembly, on May IS, 2006 the Board selected JAVA as the organizer of the Twenty-Third Ititernational Congress of Vexillology. The Congress will be held in Yokohama Japan, from July 12 to 17,2009. ’

sported that he had spent several weeks attending congress trade shows in Barcelona and Frankfort, meeting hundreds of people involved in the business of organizing conventions congresses, and exhibitions. There are resources available for little, if any, money to assist in plannmg congresses such as ICVs, and the SCG offered his assistance to potential ICV organizers in using these resources. ®The SGC noted that FIAV needs organizers for ICV 25 (2013) and ICV 26 (2015) and asked interested parties to contact him.

7. Announcements:(a) Proposals to organize ICV 24 (2011) _ NAVA for the area of Washington, District of Columbia, United States.

~ m for Hyderabad,Andhra Pradesh, India; and NVvV for Rotterdam, South Holland, Netherlands.(c) AppHcants for HAV membership (arranged in order membership applications were received):(i) Banmelou Breizh (BB) (received September 21,2006). No representative present.


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(ii) Hrvatskog grboslovno i zastavoslovno drustvo / Croatian Heraldic and VexiUoIogic Association (HGZD) (received December 23,2006). Representative present(iii) Indian Vexillological Association (IVA) (received January 31,2007). Representative present (d) Candidates for the FIAV Board(i) President Michel Lupant announced his candidacy for reelection.(ii) Secretary-General. Charles Spain announced his candidacy for reelection.(iii) Secretary-General for Congresses. Graham Bartram announced his candidacy for reelection.

8. Report on ICV 23 (Yokohama, Japan, July 12 to 17,2009) organized by JAVA The President announced that JAVA would give a report later at the Congress.

9. Consideration of applicants for membership:The President reminded the applicants that new Members may vote only after all applicants for membership have been considered.(a) BB - No representative was present. The Board made no recommendation on BB’s admission, and the President did not solicit a motion.(b) HGZD - The Board recommended the admission of HGZD. Moved by the SGC, seconded by CSVA, “That HGZD be admitted as a Member.” Passed by two-thirds majority, increasing the number of FIAV Members to 51. HGZD is the sixty-second association or institution admitted as a FIAV Member, of which eleven are no longer FIAV Members.(c) rVA - The Board recommended the admission of IVA. Moved by DGF, seconded by CSVA, ‘That IVA be admitted as a Member.” Passed by two-thirds majority, increasing the number of FIAV Members to 52. IVA is the sixty^-third association or institution admitted as a FIAV Member, of which eleven are no longer FIAV Members.The President recognized HGZD’s delegate, Zeljko Heimer, and IVA’s delegate, K. Sanjeeva Rao, who were given seats in the General Assembly. As a result, the number of Members present increased from 40 to 42 (3 Officers were still present). With the admission of two new Members, a simple majority vote would require 23 votes, a two-thirds majority vote would require 30 votes, and a three-fourths majority vote would require 34 votes, as long as the persons authorized to exercise the 45 possible votes remained present.

10. Selection of ICV 24 (2011) organizerMoved by the SG, seconded by the SGC, “That NAVA be selected as the organizer for the Twentieth-Fourth International Congress of Vexillolog)" in 2011, to be held in the area of Washington, District of Columbia, United States.” Passed by two-thirds majority. NAVA stated that CBFA will also be an organizer of ICV 24. The tentative dates for ICV 24 are August 6—13, 2011.

11. Selection of ICV 25 (2013) organizerMoved by the SGC, seconded by the SG, “That the selection of the organizer for the Twentieth- Fifth International Congress of Vexiiiology in 2013 be tabled.” Passed by two-thirds majority.

12. Consideration of Board’s resolution regarding vacancies on the Board and revisions to the FIAV flag and Officer flagsMoved by the SG, seconded by the SGC, “That the Board’s resolution regarding vacancies on the Board and revisions to the FIAV flag and Officer flags be approved.”

Resolution by the FIAV Board'Risolved by the Members of the Federation intemationale des associations vexillologiques:Section 1. Amendment of Constitution.(a) Articles 19(d) is amended as follows:

(d) A vacancy on the Board occurs if [Ifj an Officer dies, resigns, or lacks mental [is mentally or physically incapable of carrying out the duties of the office,] capacity under the laws where the

Minutes of the Twentieth Ses&on of the FIAV General Assembly

Officer resides. Absence of an Officer at a session of the General Assembly creates a vacancy on the Board unless excused bv the General Assembly. The resignation of an Officer must be received in writing bv another Officer, or if no Officer remains, then by the organizer of a previous International Congress of Vexillology (as determined by reverse chronological order). The resignation is effective on the date of its receipt. If a vacancy occurs, the position shall remain vacant and the [those] duties of that Officer shall be performed by the remaining Officers. If no Officer remains to perform the duties of the Board, then the organizer of a previous Internatitmal Congress of Vexillologv (as determined by reverse chronological order) shall select an interim Secretary-General who shall have the limited authority to take those acts necessary to convene a session of the General y\ssemblv pursuant to article 17 or 18 and preside until the General Assembly elects a presiding officer for the remainder of the session.(b) Comment: With the exception of absences in 1969 and 1973 and the 1997 death in office of past President William Crampton LI', Id', P'lAV has been fortunate that the Officers have ser\ed their terms and been present at the General Assembly sessions. Rather than wait for a possible crisis to occur, the current Board believes there should be specific provisions in the Constitution to provide continuity should some or all of the (Officers be unable to serve or unable to attend the General Assemblv session.The proposal specificallv prohibits the remaining Officers from filling a vacancy on the Board and looks to the organizer of a previous Congress to select an interim Secretary-Cieneral to till the void should all of the Officers be unable to serve.

Section 2. Amendment of Constitution.(a) Article 24 is amended as follows:Art. 24 (a) I'l/W’s flag is described as follows: “On a blue field, extending horizontally from hoist to fly, rw’O yellow halvards forming two interlaced loops.” The color blue is defined as Pantone Matching System 1'293 and the color yellow is defined as Pantone Matching System L’123. The

I'lag is illustrated as follows:(b) The General Assemblv mav initiate or authorize other symbols for i'lAV.(b) Comment: The amendment replaces the original 1967 drawing of the L'lAV flag with one that is more precise.

Section 3. Revision of Officers Flags(a) The design for the (Officer flags adopted on July 30, 1999 at the Sixteenth Session of the General /Vssemblv in Victoria, British Columbia, Canada (see Info-L'IAV number 14, page 2, 1999

and Info-I'IAV number 15, page 25, 2000) is revised as follows: .............The colors for each Officer’s flag shall remain the same (see Info-I'lAV number 14, page 2, 1999).(b) Comment. The revised drawing provides a standard border and is more precise.

Section 4. Miscellaneous.(a) Severability. I'^ach of sections 1,2, and 3 of this resolution may be separately considered by the General Assemblv, and appnwed or disapproved individually.

Minutes of the Twentieth Session of the RAM General Assembly

(b) Font. Additions to the Constitution arc indicated by underlining and deletions to theConstitution are indicated by |enclosure in brackets and strikeouts]. If approved, the modified text shall appear in nonunderlined font without the bracketed and struck out text. ....(c) Comments. The comments to sections 1, 2, and 3 of this resolution are provided forexplanatorv purposes only and do not form part of the proposed amendment. , , „ ,(d) effective date, fiach of sections 1, 2, and 3 of this resolution receiving approval shall be immediately effective at the time of its approval.Moved by SAVA, seconded by IHW, “That section 1(a) of the motion be amended to provide tor the election of alternate Officers at the same time as the election of the Officers by the General Assembly, so that any vacancy on the Board would be filled by the appropriate alternate.

Amendment failed. , , r n aMoved by SSV, seconded bv FSA, “That section 1(a) of the motion be amended as follows: Avacancy on the Board occurs if jlf] an Officer dies, resigns, or lacks mental |is mentally or pht sically incapable of carry ing out the duties of the office,] capacity under the laws where the Officer resides. Absence of an Officer at a session of the General Assembly creates a vacancy on the Board unless excused bv the General Assembly. The resignation of an Officer m^ust be received in writing by another Officer, or if no Officer remains, then by the organizer of the next International Congress of Vexillology. The resignation is effective on the date of its receipt. If a vacancy occurs, the position shall remain vacant and the ]those] duties of that Officer shal be performed by the remaining Officers. If no Officer remains to perform the duties of the Board, then the organizer of the next International Congress of Vexillology shall select an interim Secretary-General from among the Fellows of the Federation, if available, who shall have the limited authorin to take those acts necessary to convene a session of the General Assemb y pursuant to article 17 or 18 and preside until the General Assembly elects a presiding officer forthe remainder of the session.” Amendment passed by simple majority. ... ,Amended motion passed by the three-quarters majority required for constitutional amendments (vacancies on the Board and revision of the F'lAV flag) and the two-thirds ma|ority required for a regular motion (revisions to the Officer flags).

13. Consideration of ASV’s proposed medals, ribbons, and lapel pins for Laureates of the Federation and Fellows of the FederationMoved b\ AVS, seconded by AAV, “That AVS’s proposed medals, ribbons, and lapel pins for Laureates of the Federation and Fellows of the Federation be approved.

w.. II..Laureate of the Federation Fellow of the Federation

During debate, FRC argued that the adoption of such tangible acknowledgments of existing FIAV recognitions would be inconsistent with F'lAV’s purpose in promoting vexillologt, because other scientific associations do not have similar physical acknowledgments and, therefore, F1A\ s perceived academic stature would be diminished. Failed.

14. Consideration of FSA’s proposal to recognize the best paper presented at a CongressMoved by FSA, seconded by the SGC, “that a Best Paper Award be established, replacing the lAFM /Ward, to reeognize outstanding scholarship and presentation of a paper at an International Congress of Vexillology, and that the Board select at each Congress a panel of three persons to select the award’s recipient, consisting, if possible, of a representative of the Congress organizers, flag manufacturers, and vexillologists.” Moved by CSV A, seconded by the President, “that the motion be amended to change ‘That a Best Paper Award’ to ‘That the Lucien Philippe Award. /Vmendment failed. Original motion passed by a two-thirds majority.

F inqBeriiric

Consideration of SAVA’s proposal on behalf of Christopher Southworth, Terence Marttn and Andnes Burgers to adopt vexillological conventions for flag descriptionsMoved bv SAVA, seconded by NAVA, “That a commtsston be estabitshed bv the Board to study SA\ A s proposal on behalf of Christopher Southworth, Terence Martin and Andrics Burgers to adopt vexillological conventions tor flag descriptions, including possible amendments to the Flag

formation Code, and that the commission report back to the General Assembly at its next session m 2009. Passed by two-thirds majorin-.

16. Discussion about publication of ICV proceedings in general and specific status of proceedings from:ICV 5 1973 London, United Kingdom FI

InZ Canada FRC, Heraldry Society of Canada, and NAVAiCV 16 1995 Warszawa, Poland CFZ, FDC, and PTWICV 19 2001 York, England, United Kingdom FIICV 21 2005 Buenos Aires, Argentina AAV and CIDECThe Board yet again expressed its belief that FlAV should do whatever is necessary to ensure that the proceedings from International Congresses of Vexillology arc published and that this issue continue to be discussed until a resolution is reached.icy 5: Of the ten papers presented at the Congress, three have been published in the //«; and seven have not been published anmhcre. FI could not find a copy of the following four unpubhshed papers: 1) H. Michael Madaus, “The Evolution of the Color Guard m the US Army”- (2) C. Pama, Republic Flags in South Africa in the Nineteenth and Early Twentieth Centuries’- (3)aôrVir R K ' ‘c- dfveloppement de la conscience soc.o-politiqê”and (4) j.H. Rombach & Klaes Sierksma, “Les drapeaux officiels aux Pat s-Bas.” If anyone has a copy of one of these papers, please contact FI. The remaining three unpublished papers found by aneOhe^n f ^ with a list of the papers published in the i '/rg; Buffefwthê ICV “pToLedings publication of

ICV 9: No progress reported by cither F’RC or NAVA.icy 16: CFZ has issued part one of the proceedings on CD-ROM and will issue the remaining papers on CD-RCIM if the papers are provided to CFZ by the authors. îcy 19: FI announced that the proceedings will be published in 2007 on FI’s website and individuals uTo attended the Congress will be sent a CD-R(9M. IT will offer a printed copy of the proceedings for an additional fee. ^ ^'iÎn’l ‘^'plîincd that the person responsible for editing the proceedings hadresigned withtiut handing over the work that had been done to date. FortunateK, all but two papers have been resubmitted, and the proceedings should be published shortlyIm9 a^^ yyd lyPPuars possible that by the Twentieth-First Session of the General Assembly in 20tl9, all of the IC\ proceedings mat- be published with the exception of ICV 9.

17. Election of 2007 - 2009 BoardMoved by GWAV, seconded by VAST, “That Michel Lupant, Charles Spam, and Graham

artram be reelect^ as President, Secretary-General, and Secrctart-Gcneral for Congresses respectively. Passed by simple majority. ^ ’’

18. Final adjournment of the Twentieth Session by President

Assemblt at yTi p^m. without fixing a time and day for another meeting of the session, noting with approval that the session lasted for only two hours. ^

Minutes of the Twentieth Session of the FlAV General Assembly

Appendix to the Minutes Fellows of the FederationOn August 10, 2007, the MAV Board presented Fellowships at the closing banquet, which was held at the SAS Radisson Hotel. The Seventeenth Session of the General Assembly in York in 2001 created the honour of the Fellow of the Federation. These fellowships acknowledge the efforts of persons who have made significant contribudons to vexillology, or have contributed significant service to FlAV or to a FlAV Member. The new Fellows are Frederick G. Brownell, Kevin Harrington, Sebastia Herreros i Agiii, Andreas Herzfeld, Ralph D. Kellv, Michael Krag-juel- Vind-Frijs, Rob Raesidc, Gustav Soderlund, and Gerd Vchres.

The Vexillon AwardOn August 10, 2007, the F'lAV Board presented the Vexillon y\ward at the closing banquet, which was held at the SAS Radisson Hotel. The Vexillon Award recipients are Howard M. Madaus and Whitney Smith for their book. The American Flag: Tvo Centuries of Concord & Conflict. Sadly, Howard Madaus died on July 21,2007.

Best Paper AwardOn August 10, 2007, the FlAV Board presented The Best Paper Award at the closing banquet, which was held at SAS Radisson Hotel. FlAV established the Best Paper Award in 2007. The Award recipient is chosen by a panel of three judges selected by the FlAV Board, which bases its decision on the quality of the paper’s contents, its presentation, and its appeal to the audience. NAVA has graciously agreed to provide a plaque for the Award recipient. The Best Paper Award recipient is Fmil Dreyer FT for “Flags of the Pope’s Swiss Guard Since 1798.”

Vexillological Conventions for Flag Descriptions CommissionThe Twentieth Session of the F'lyW General Assembly directed the ITAV Board to create a Vexillological Convention for F'lag Descriptions Commission. Accordingly, the Board establishes the Commission as follows: Graham Bartram, chair; Michael Clingman; Zeljko Heimer; Ivan Sarajeias; and Charles Spain.Respectfully submitted,Charles SpainFlAV Secretaiv'-GeneralHouston, October 10, 2007

FDC’s Letter of ResignationAlfred Znamierowski Berlin, 6 Aug. 2007 ul. Turj'styczna 70 / 43-436 Gorki Wielkie / Poland Mr. Michel Lupant, President of ITAV Dear Mr. President,Hereby 1 would like to inform you that the F'lag Design Center has discontinued its activities. Therefore it is not entitled to be a member of the FlAV anymore.Respectfully vours,/s/ Alfred Znamierowski Received Berlin 7/8/2007 / 14 h 40 /s/ M. Lupant

In memoriamFIAV notes with sorrow the death of the foUowing vexUIoIogists:Jurgen-Waldemar Ritnann December 23,2006Jordi Perez Ibanez February 1, 2007Teodoro Amerlinck y Zirion FF February 28,2007

Awards

o mv “““Frederick G. Brownell August 10,2007 Kevin Harrington August 10,2007 Sebastia Herreros i Agui August 10,2007 Andreas Herzfeld August 10,2007 Ralph D. Kelly August 10,2007 Michael Krag-Juel-Vind-Frijs August 10,2007 Rob Raeside August 10,2007 Gustav Soderlund August 10,2007 Gerd Vehres August 10,2007

22. International Congress of Vexillology FlagBerlin2007

VexiUon (for the most important contribution to vexillology during the two years preceding an totemaoonal Congress of V^iUology; sponsored by the Flag Society of AustraUa Inc.)Howard M. Madaus and Whitney Smith LF, FF August 10,2007

Best Paper (deUvered at The XXII, International Congress of Vexillology FlagBerlin 2007 basedbv its presentation, and its appeal to the audience; sponsoredby the North American Vexillological Association) ^Emil Dreyer FF August 10,2007 “Flags of the Pope’s Swiss Guard Since 1798”

MembersPlease contact *e Secretary-General at [email protected] concerning inaccurate, mcomplete, or modified infomiation. Members are specifically encouraged to obtain an ISSN or past and present periodical pubUcations (information on obtaining an ISSN is available

onhne from the ISSN International Centre in Paris at www.issn.org).associate membership, first introduced in 1989, was aboUshed in

I^nibere''** ''^'=™t’ers admitted between 1989 and 2001 were admitted as Full

• Asociacion Argentina de Vexilologia (AAV) / Argentina• Asociacion Venezolana de Simbologia (AVS) / VENEZIMBOL / Venezuela• Associacio Catalans de Vexillologia (ACV) / Spain• The Burgee Data Archives (BDA) / Canada

The Canadian Flag Association (CFA) / L'Association canadienne de vexillologie / Canada• Centre Belgo-Europeen d’Etudes des Drapeaux (CEBED) / Belgium• Centro Italiano Studi Vessillologici (CISV) / Italia• Centrum Flagi Ziemi (CFZ) Earth Flag Centre / Poland• Ceska vexilologicka spoleenost o. s. (CVS) Czech RepubUc• Chesapeake Bay Flag Association (CBFA) USA• Confederate States Vexillological Association (CSVA) / USA• Deutsche Gesellschaft fur Flaggenkunde e.V. (DGF)• Flag Heritage Foundation (FHF) / USA• The Flag Institute (FI) / UK• The Flag Research Center (FRC) / USA


mailto:[email protected]

http://www.issn.org

22. International Congress of Vexiiloiogy FlagBe'-lin2007 Page 703

• Flag Research Centre of Sri Lanka (FRCSL) / Sri Lanka• Flag Society of Australia Inc. (doing business as Flags Australia)) (FSA)• Flags of the World (FOTW) / Canada• Fundacion Centro Interdisciplinario de Estudios Culturales (CIDEC) / Argentina• Great Waters Association of Vexillolog)' (GWAV) / USA• Heraldica Slovenica (HS)• Heraldischer Verein “Zum Kleeblatt” von 1888 zu Hannover e.V. (HVh^ / Germany• The Heraldry and Vexilology Society of Malta (HAVSOM) / Malta• Hrvatskog grboslovno i zastavoslovno drustvo (HGZD) Croatian Heraldic and Vexillologic

Association• Indian Vexillological Association (IVA)• Instytut Heraldyczno-Weksylologiczny (IHW) / Poland• Kevarzhe Vannielouriezh Vreizh (KW) Societe Bretonne de Vexillologie / France• Mag)'arorszagi Zaszio Tarsasag (MZl) / Hungaiy'• Mauritius Buch Verlag GmbH (MBV) / Germany• National Flag Foundation (NFF") / USA• Nederlandse Vereniging voor Vlaggenkunde (NVvV)• New England Vexillological Association (NEVA) / USA• New Zealand Flag Association (NZFA) / New Zealand• Nihon Kishougaku Kyoukai (JAVA) / Japanese Vexillological Association• Nordisk Flaggselskap (NF) Nordisk Flagselskab / Nordiska Fla^sallskapet / Norrsena

Fanafelagid / Pohjoismaiden Lippuseura / Denmark, Finland, Iceland, Norway, and Sweden

• North American Vexillological Association (NAVA)• Partioheraldikot r.y. (PH) / Finland• Polskie Towarzystwo Weksylologiczne (PTW) /Poland• Russian Centre of Vexillolog)'^ and Heraldry (RCVH) / Russia• Schweizerische Gesellschaft fur Fahnen- und Flaggenkunde (SSV) Societe Suisse de

Vexillologie / Societa Svizzera di VessiUologia /Switzerland• Sociedad Espanola de Vexilologia (SEV) / Spain• Societas Vexillologica Belgica (SVB) / Belgium• Sodetatea de Genealogie, Heraldica °i Arhivistica “Paul Gore” (SGHAPG) / Moldova• Sodetatea Romana de Vexilologie (SRV) / Roumania• Sodete frangaise de vexillologie (SFV) / France• Southern African Vexillological Association (SAVA) / South Africa• Stredisko Vexilologickych Informaci (SVI) Flag Data Centre / Czech Republic• Tumbling Waters Museum of Flags (TWMF) / USA• Ukrayins'ke Heral'dychne Tovarj^tvo / The Ukrainian Heraldry Society (UHT) / Ukraine• Vastra Svetiges Heraldiska SaUskap (VSHS) / Sweden• Vexillological Association of the State of Texas (VASIJ / USA• World Vexillological Research Institute (WVRI) / Czech Republic

Statutes and ConstitutionThe FlAV provisional council adopted provisional statutes on September 3, 1967. The FIAV statutes were formally adopted on September 7, 1969 and amended on September 29, 1983. The statutes were replaced by the current FIAV Constitution, which was adopted on September 27, 1989. The Constitution has been amended on August 12, 1997, July 29, 1999, July 23, 2001, and August 7, 2007.The current text of the Constitution is set out below. It contains the exact text as adopted and amended.

Minutes of the Twentieth Session of the F.AV General Assembly

Constitution of theF6d^ration Internationale des Associations Vexilioiogiques

I. Name and PurposeArt. 1 The name of this association is the Federation intemationale des associations

vexilioiogiques, which is abbreviated as “FIAV.” The official translations of FlAYs name are- Internanonal Federation of Vexillological Associations (English); Internationale Federation VexiUologischef Gesellschaften (German); and Federacion Intemacional de Asociadones Vexilologicas (Spanish).Art. 2 FIAV unites those associations and institutions throughout the world whose object is the pursuit of vexillology, which is the creation and development of a body of knowledge about flags of all t)pes, their forms and functions, and of scientific theories and principles based on that knowledge.Art. 3 HAV has as its purposes:(a) To create a strong bond among those associations and institutions and to encourage and coordinate their work, studies, and research;(b) to promote the organization of International Congresses of Vexillology and to lend its support to their organizers;(c) to encourage the creation in all countries of associations and institutions dedicated to vexillologj-; and(d) to sanction international standards facilitating the development of these activities.Art. 4 FIAV, being strictly scientific, has no commercial ends and renounces any political or religious activity or stand.

II. HeadquartersArt. 5 The administrative headquarters of FIAV are located at the residences of its two Secretaries- General. If necessar)', the General Assembly may establish a legal headquarters for FIAV.

III. MembershipArt. 6 An applicant for membership in FIAV:(a) must be an organization of the t)pe expressed in article 2;(b) must be committed to the purposes of FIAV expressed in article 3; and(c) must be constituted in conformity with the laws of the country where it is located.Art. 7 (a) Membership in FIAV is open to any association or institution anywhere in the world having as a substantial purpose the scientific study of vexillology.(b) The processing of membership applications is the responsibility of the Board. The Board may delegate this responsibility to a person appointed by it for this purpose.The procedure consists of the following:(1) The applicant shall submit a membership application, which must be received by the Board no later than six months before the convening of the next session of the General Assembly.(2) Tbe Board shall consider the application and make a recommendation to the General Assembly relative to the applicant and shall communicate that recommendation to the applicant and to e.xisting Members not later than three months before the convening of the next session of the General Assembly.(3) The Board may recommend acceptance of the appHcant as a Member, or may recommend rejection of the applicant(4) The General Assembly at its next session shall vote on the appUcation. An authorized represenmtive of the applicant may appear at the session to represent its case. A rejected applicant has the right to reapply for membership at any later session of the General Assembly.(c) The Board and the General Assembly, in making their decisions about an applicant, shall have regard to the following:(1) the existence of a written constitution and its provisions;

22. International Congress of Vexillology FlagBerlin2007


22 International Congress of Vexitlologv FiagBenir.2007 Page 705

(2) the vexillological and non-vexillological activities of the applicant, including meetings, publications, and international relations;(3) in the case of an association, the number of its dues-paying members (minimum of five);(4) registration of its members in International Congresses of Vexillology;(5) the length of time it has existed; and(6) the presence of an autochthonous and authorized representative of the applicant at the session of the General Assembly at which there is to be a vote on the application.Art. 8 The voluntary resignation of any Member must be received in writing by the President The resignation is effective on the date of its receipt.Art. 9 At its discretion, the Board may require a Member to furnish evidence of its continued qualification for membership under the terms set forth in article 7. On the basis of this evidence, the Board may make a recommendation to the General Assembly on the continuation of the membership of the association or institution. If the recommendation is made to remove a Member from FlAV, the Member in question must be notified at least threemonths in advance of the session of the General Assembly at which there is to be a vote on the matter. The Member shall be invited to present its defense before the General Assembly, but shall not participate in the vote on the matter.Art. 10 Each Member regulates its own affairs in complete freedom, limited only by the laws in effect in the territory where it functions. FlAV may not limit the rights of the Members in this respect.Art. 11 Members shall not undertake any activities contrary to the interests of FlAV.Art. 12 (a) FlAV may not act on behalf of its Members without their authorization expressed in the General Assembly. Members may not make commitments nor act on behalf of ITAV.(b) Members may not hold international vexillological meetings outside of International Congresses of Vexillolog)'. Notwithstanding this prohibition, a Member holding a vexillological meeting in any year in which no International Congress of Vexillology is held may invite participation by a Member from a contiguous countrj’.Art. 13 The General Assembly may name as “Laureates of the Federation” persons who have made outstanding contributions to vexillology. The General Assembly may delegate this power to the Board. The status as a Laureate does not confer any right within FlAV.

IV. The General AssemblyArt. 14 (a) The General Assembly is composed of the Officers together with a delegate from each of the Members. Each delegate must present to the President written credentials from the Member represented. A Member may delegate any or all of its powere in writing to a delegate from any other Member or to an Officer.(b) A session of the General Assembly is not constituted unless delegates of at least half of the Members are present, except as provided for in article 25.(c) Each Member and each Officer is entitled to one vote in the General Assembly. Art. 15 Majorities in the General Assembly consist of the following fractions of those Members present and voting:(a) A simple majority in the election of Officers. If more than two candidates stand for election for an Office and no candidate receives a simple majority, then the candidate with the least votes shall be eliminated from the next ballot, and so on.(b) A simple majority for a motion to amend a motion under consideration, to proceed to the next item of business on the agenda, to defer consideration of a motion, to refer a motion to a Commission, to appeal a ruling of the chair, for a record vote, or to adjourn a session of the General Assembly.(c) Two-thirds for all other motions.(d) Three-quarters for amendments to the Constitution or dissolution of FlAV.Art. 16 The General AssembI)':(a) elects Officers;(b) examines and approves the administration of the Board and the Commissions;

Minutes of the Twentieth Ses&on of the FlAV General Assembly

organisation of the International

(d) interprets the Constitution;(e) names Laureates of the Federation pursuant to article 13 and awards such other distinctions as It deems appropriate to persons or institutions who have shown particular merit in the field of vexiilolog)' (this power may be delegated to the Board);and

deter^nes the amount and disposition of the annual dues, if any, to be paid by Members; and A Commissions as it deems necessar> ̂and appoints Commissioners.Art. 17 The General Assembly holds a session at least once every two years, normally on the occasion of eaA Imernational Congress of Vexillologyt The Board convenes a session of the General Assembly. The Board must give notice of the agenda, including any amendments to the

onstitution or mouon to dissolve FlAV, to all Members at least three months in advance of the session.Art. 18 -me General Assembly may be called into an emergency session if extraordinart^ conditions regime this, as determined by the Board, or if three-quarters of the Members request this of the

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V. AdministrationArt. 19 (a) ^e administration of FIAV is entrusted to a Board which acts only by unanimous agreemenn The Board is composed of three Officers: the President, the Secretary-General and the Secretary-General for Congresses.(b) The Officers are elected at the end of each session of the General Assembly and serve until the election of the new Officers at the next session of the General Assembly. Consent of the candidates for election is required. The Officers are eligible for re-election(c) The Secmta^-General and the Secretary-General for Congresses must reside on different continents. T^e Secretary-General manages the Permanent Secretariat of FIAV and the Secretary- General for Congresses manages the Permanent Secretariat of the International Congresses of Vexdlology. The Board is considered to be in continuous session, conducted by correspondenced) A vacancy on Ae Board occurs if an Officer dies, resigns, or lacks mental capacity under die

laws where the Officer resides. Absence of an Officer at a session of the General Assembly creates a vacancy on the Board unless excused by the General Assembly. The resignation of an Officer must be received in writing by another Officer, or if no Officer remains, then by the organixer of the next International Congress of Vexillology. The resignation is effective on the date of its receipt. If a vacancy occurs, the position shall remain vacant and the duties of that Officer shall be performed by the remaining Officers. If no Officer remains to perform the duties of the Board Aen the orgamzer of the next International Congress of Vexillology shaU select an interim’ Secretary-General from among the Fellows of the Federation, if available, who shall have the limited authonty' to take those acts necessary to convene a session of the General Assembly pursuant to article 17 or 18 and preside until the General Assembly elects a presiding officer for the remainder of the session. r &Art, 20 The Board:W manages the current affairs of FIAV and estabBshes the duties and obligations of its Officers-(b) issues directi ves which it considers necessary to the success of the activities of FIAV, includingthe International Congresses of Vexillology; ^(c) estabBshes such Commissions as it deems necessary and appoints Commissioners;(d) convenes sessions of the General Assembly pursuant to articles 17 and 18;(e) represents FIAV in its relations with other national and international institutions; and(Q manages membership procedures pursuant to article 7 and encourages vexiBological assoaations and institutions to apply for FIAV membership.Mt. 21 FIAVs assent to an agreement imposing a binding obBgation on FIAV may only be given V a written document signed by all Officers. Current correspondence may be signed by any single

Minutes of the Twenlietn Session of the FIAV General Assembly

22 international Congress of Vexiilology F'agBenin2007 Page 707

VI. LanguagesArt. 22 The official languages of FIAV and the International Congresses of Vexiilology are English, French, German, and Spanish. Other languages may be used when appropriate.

VII. PublicaionsArt. 23 (a) FIAV shall publish a newsletter concerning its activities at least once a year for the benefit of its Members, which may be freely reproduced. The General Assembly may initiate or authorize other publications.(b) The Flag Bulletin (ISSN 0015-3370) is recognized as a journal for the publication of scientific articles in the field of vexiilology.

VIII. SymbolsArt. 24 (a) FIAV’s flag is described as follows: “On a blue field, extending horizontally from hoist to fly, two yellow halyards forming two interlaced loops.” The color blue is defined as Pantone Matching System U293 and the color yellow is defined as Pantone Matching System U123. The

Flag is illustrated as follows: i(b) The General Assembly may initiate or authorize other symbols for FIAV.

IX. DissolutionArt. 25 (a) A motion to dissolve FIAV may be considered only at a session of the General Assembly at which delegates of at least three-quarters of the Members are present.(b) Instead of sending a delegate, a Member may chose to submit to the President a written, notarized statement expressing that Member’s vote in favor of, or in opposition to, the motion to dissolve. A Member that submits any such statement shall be considered present at the session for the purpose of determining that the session is constituted to consider a motion to dissolve.(c) The General Assembly establishes the terms of the dissolution.Adopted September 27, 1989 by the Eleventh Session of the General Assembly held during the Thirteenth International Congress of Vexiilology at Ballarat, Victoria, Australia.Amended August 12, 1997 (article 14(a)) by the Fifteenth Session of the General Assembly held during the Seventeenth International Congress of Vexiilology at Cape Town, Western Cape, South Africa.Amended July 29, 1999 (adding new article 1 and renumbering and amending remaining articles) by the Sixteenth Session of the General Assembly held during the Eighteenth International Congress of Vexillolog)' at Victoria, British Columbia, Canada.Amended July 23, 2001 (eliminating the distinction between Full and Associate Members and amending articles 15 and 23) by the Seventeenth Session of the General Assembly held durmg the Nineteenth International Congress of Vexillolog)' at York, England, United Kingdom.Amended August 7, 2007 (articles 19(d) and 24) by the Twentieth Session of the General Assembly held during the Twenty-Second International Congress of Vexiilology at Berlin, Germany.

FIAV Officers PresidentMichel R. Lupant / Clos dc la Pasture, 6 / 1340 OTTIGNIES-LOUVAIN-LA-NEUVE / Belgium // Telephone: +32 (10) 41 43 85 / e-mail: [email protected] A. Spain, Jr. / 504 Branard St. / HOUSTON TX 77006-5018 / USA Telephone: +1 (713) 529-2545 / Fax: +1 (713) 752-2304 / e-mail: [email protected]




Secretary-General for CongressesCkaham M P. Bartram / 14 Bellvicw Manor / RUISLIP / Middlesex / HA4 7LF / United Kingdom // Telephone: +44 1895 673310 / Fax: +44 20 7691 7494 / e-rna.l: see.eon.ô:, ^

Info-FIAV(ISSN 1560-9979) ts publ.shed by the Permanent Seeretariat of the Fdderatton

“S; 5^:=^: ;^SSsS«^"S50;t^^ Seeretaôeneral

Xr S“,+* ■” “ '7+ ‘f • “B».1.=address on file with the Secretary-General. Neither FlAV, the FIAV Board the PermanentFIAralth fP"*" individually claims a copyright in the material appearing in Info-HAV, although material appearing in I„fo-FL4V may be the intellectual proVer^ of another person. Subiect to such intellectual-property rights, f»/»-i Ld Kmav be freely reproduced It is the esponsibility of each FIAV Member to copy and internally disiribute L U as nece san

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Upcoming Dates January 14, 2009 March 2, 2009

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