With the initial entry of inventory data (movement type 561), you transfer the physical warehouse stocks or book inventory balances from a previous system to the newly implemented SAP R/3 MM System. This initial inventory data entry is generally carried out via batch input.

The valuation of the inventory data to be transferred is dependent on two factors:

the price control procedure and prices specified in the material master record, from an accounting view whether you have entered a value for the quantity to be transferred If the material has a standard price, the valuation of initially entered inventory data will be based on this standard price. If you have entered a different value, this difference is posted to a price difference account. If the material has a moving average price, the initial inventory data is valuated as follows: If a value has been entered for the initial inventory data entry, this value is used for valuation of the quantity to be transferred. If the quotient of initial inventory value and initial inventory quantity differs from the moving average price, the moving average price is changed through the initial entry of inventory data.

If no value has been entered for the initial entry of inventory data, valuation of the quantity to be transferred is according to the moving average price, and this price does not change in this case.

At goods receipt you can post a material for consumption or to the warehouse. But you can also manage it as GR blocked stock.

Goods that have been received subject to conditional acceptance (i.e. damaged or unexpected deliveries) are posted to goods receipt blocked stock:

Quantities are posted to stock.

The material is not valuated.

The transaction/event is entered in the purchase order history.

Once a material has fulfilled the acceptance conditions, it can be released and valuated.

If the goods are to be sent back to the vendor, you can send them back directly from GR blocked stock. This creates a material document and updates the purchase order history.

When you release material from GR blocked stock, you can transfer it to the following stocks:

Unrestricted-use stock

Stock in quality inspection

Blocked stock (valuated)

Effects of the release of material from GR blocked stock:

Material and financial accounting documents are created.

Total valuated stock is updated.

Purchase order and purchase order history are updated.

The G/L accounts are updated.

You can post goods receipts from vendors to quality inspection stock for the following reasons, for example:

The material always has to undergo quality inspection before you use it. In this case, the employee responsible for the purchasing data in the material master record sets the quality inspection indicator in the material master record. When you order the material, the indicator is copied to the purchase order.

If the material is received from a particular vendor, it should undergo quality inspection first. For example, you must always test the quality of goods if they have been procured from a new vendor. The Purchasing department then sets the quality inspection indicator in the additional data for the purchase order.

At the time of goods receipt, you decide that the material has to undergo quality inspection, for example, because you established that the packaging is damaged and suspect that the goods were also damaged during transportation. You set the quality inspection indicator in the goods receipt item.

If it seems necessary, goods receipts from vendors can undergo quality inspection. You post the receipt of this delivery to quality inspection stock.

If you post a goods receipt directly to consumption (purchase order with account assignment), you cannot post the material to quality inspection subsequently, because the material is considered used at goods receipt.

You can post goods receipts from GR blocked stock to quality inspection first, so that you can decide whether you want to accept or reject the whole delivery.

If your warehouse sustained water damage, for example, some materials may have to undergo quality inspection again or for the first time. This is one of many possible reasons for posting material from unrestricted-use stock to quality inspection stock.

One of your materials is in a storage location in quality inspection stock. You want to transfer it from there to a different storage location, for example, to the laboratory, but want it to remain part of quality inspection stock.

To ensure that the partial quantity you are actually going to inspect is withdrawn from quality inspection stock during the inspection, you can post a sample withdrawal from quality inspection stock.

The "delivery completed" indicator specifies whether an order item is regarded as completed, meaning that no further goods receipt is expected. The open quantity is zero.

Goods receipt postings for any residual quantities are still possible, but these will not change the open order quantity. If you subsequently change the quantity of a delivery after it has been posted, the "delivery completed" indicator is not automatically canceled. You receive a warning message and do this manually. If an order cancellation or return reduces the delivered quantity to an amount that is below the tolerance level, the "delivery completed" indicator is canceled. As of Release 4.0A, you will receive a warning message when the delivery completed indicator has been canceled. If no new delivery is expected, you can then enter the indicator again manually. It will not be changed automatically by the system thereafter.

In the case of a goods receipt with reference to a purchase order, the system proposes the open purchase order quantity of an item for the goods receipt. You can change this quantity if the delivered quantity differs from this.

When you enter a GR item, the system compares the GR quantity with the quantity in the open purchase order. This way, under- or overdeliveries can be identified.

As a rule, underdeliveries are allowed in the standard system.In the order item, it is also possible to enter a percentage value for underdelivery tolerance. If the quantity of goods received is smaller than the ordered quantity minus the underdelivery tolerance, this is interpreted and accepted as a partial delivery. The system points out the underdelivery to the user and also takes the underdelivery tolerance into account when issuing the dialog message.

The standard system does not allow overdeliveries. If overdeliveries are to be allowed, a percentage overdelivery tolerance can be specified in the order item. The overdelivery tolerance check can be suppressed in the order item, thus allowing unlimited overdelivery.

The valuation of a goods receipt is carried out on the basis of the incoming quantities in the order price unit.

Invoice verification is also based on the GR quantity in the order price unit.

Whether or not a goods receipt / issue slip or a return delivery slip is to be printed can be made dependent on the movement type.

The "reason for movement" entry can also be movement-type driven. The "reason for movement" entry enables an analysis and display of vendor problems (e.g.: damaged packaging).

Up to Release 4.0A, you were required to state a "reason for movement" for each item in a return delivery. As of Release 4.0A, you can specify a reason for goods movement on the initial screen.

Returns to vendor are return deliveries of material from a plant to an external vendor. You include these as returns order items in purchase orders by setting a returns indicator in the item overview of the purchase order. For returns to vendor, you do not have to reference the preceding document with which the material you are returning was procured.

For movement type 161, you can also set the indicator for the automatic generation of purchase orders.

Prior to Release 4.0, you could not carry out invoice verification for goods receipts that did not have a purchase order. You always had to enter a purchase order number.

As of Release 4.0, you can configure Customizing in such a way that the system automatically creates a purchase order in the background after you receive goods for which no purchase order exists.

In the step Create purchase order automatically in Customizing, you define for each movement type whether the system creates a purchase order automatically whenever you post a goods receipt. This means that you can also carry out invoice verification immediately after you have posted the goods receipt.

The system valuates the goods receipt at the price defined in the purchasing info record.

You can only create purchase orders automatically for valuated materials.

The shelf life expiration date is only checked if the following conditions have been fulfilled:

The minimum remaining shelf life has been maintained in the material master or the purchase order.

The minimum remaining shelf life value has to be the number of days until the material expires, so the goods receipt will be accepted by the system.

The shelf life expiration date check is activated in the warehouse.

The shelf life expiration date check is activated for this movement type.

If the shelf life expiration date check is activated, you have to enter the expiration date or production date of the material at the time of goods receipt.

When the goods are received, the system checks whether the minimum remaining shelf life meets the requirements entered in the purchase order or the material master. If this is not the case, depending on the system settings, either a warning or an error message will appear.

When the goods entry has been posted, the shelf life expiration date is recorded in the material document.

The shelf life expiration date is printed on the goods receipt/issue slip.

If the latest acceptable goods receipt date has been entered in the purchase order, then when the goods are received the system checks whether the posting date is after this date. If this is the case, depending on the system settings, either a warning or an error message is triggered.

When you receive goods with reference to a purchase order, you can enter a freight vendor that is different from the vendor the purchase order was sent to. The delivery costs are then assigned to this freight vendor.

Entry of the freight vendor at the time of goods receipt is only possible if the condition type for delivery costs allows this.

You can freely define the unit of entry for a goods movement or reservation.

The requirement for the unit of entry is that the unit of measure must be defined in the material master record, or it must be convertible using standard calculations (e.g.: g - kg).

If you do not specify a unit of measure, the system will automatically use the suitable unit of measure for the goods movement in question, i.e.:

Order unit for goods receipt with reference to purchase order

Production unit for goods receipt for order

Unit of issue for other movements and reservations

As of Release 3.0, all inventory management and physical inventory functions are subject to an authorization check.

If some users are no longer authorized to carry out certain analyses, assign them to the following authorization profile: M_BEFU_ANZ (all inventory management display authorizations).

As of Release 4.0, the structures of some reports are being standardized using a cross-system list viewer. You can now output application tables of any volume in a convenient list.

Users can define and save their own display variants as well as choose their display variants on the initial screen for a report.

You can use report RM07MBST to display the total stock quantity and total stock value for one or more materials. It also determines the stock account that is posted when you post a goods movement for the material specified.

You can display the balance values for each company code and G/L account. The system compares the balance of the G/L account with the stock value of the material specified and displays the variance between them.

SAP recommends that you start this report at regular intervals, for example, monthly for the previous period. To do this, choose Periodic Processing -> List of stock values from the Inventory Management menu.

If you start the report without specifying a material, the balance of each stock account must correspond to the total valuated stock of all materials belonging to the relevant valuation class. Variances can result for the following reasons:

You made manual postings to the stock account.

Other postings as well as stock postings are made to the stock account. In this case, you have to check account determination in Customizing for valuation. Ensure that the stock accounts are used for transaction key BSX (stock postings) only.

Account determination for the stock accounts (transaction/event key) BSX were changed in the current operation, but the relevant stocks were not debited directly from the old account (MVT 562) and posted to the new one (MVT 561)

SAP AGTAMM10 4.0B23-27