26 august 2003 minutes - gosnells.wa.gov.au · i city of gosnells ordinary council meeting 26...

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CITY OF GOSNELLS

ORDINARY COUNCIL MEETING 26 AUGUST 2003

TABLE OF CONTENTS - MINUTES

PLEASE NOTE: Diagrams, Maps and Plans and Appendices are not included in these Minutes, however, can be viewed in the hard copy of this document kept at Council’s Libraries and Administration Centre. PRESENT .............................................................................................................................. 2

1. APOLOGIES .............................................................................................................................. 2

2. DECLARATIONS OF INTEREST .................................................................................................. 2

3. ANNOUNCEMENTS BY THE MAYOR........................................................................................ 3

4. REPORTS OF DELEGATES........................................................................................................... 4

5. QUESTION TIME FOR THE PUBLIC AND THE RECEIVING OF PUBLIC STATEMENTS .. 4

QUESTIONS TAKEN ON NOTICE AT PREVIOUS MEETINGS AWAITING RESPONSE ..... 4

RESPONSES TO QUESTIONS TAKEN ON NOTICE AT PREVIOUS MEETINGS .................. 5

5.1 QUESTION TIME.............................................................................................................. 6

5.2 PUBLIC STATEMENTS ................................................................................................... 8

6. CONFIRMATION OF MINUTES ................................................................................................... 9

7. PETITIONS AND MEMORIALS.................................................................................................. 10

8. LEAVE OF ABSENCE .................................................................................................................. 10

9. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ................................................... 10

10. ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY ............................................................................................................................ 11

12.4.1 RETICULATION OF MADDINGTON RECREATION OVALS .................................. 12

12.5.2 WEST MARTIN PRECINCTS 1 & 2 OUTLINE DEVELOPMENT PLAN .................. 19

12.6.2 POLICY REVIEW............................................................................................................ 26

11. MINUTES OF COMMITTEE MEETINGS................................................................................... 49

11.1 CITY OF GOSNELLS HERITAGE ADVISORY COMMITTEE................................... 49

11.2 HILLSIDE FARM MANAGEMENT COMMITTEE...................................................... 51

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12. REPORTS ............................................................................................................................ 52

12.1 CHIEF EXECUTIVE OFFICER’S REPORT .................................................................. 52

12.2 COMMUNITY SERVICES.............................................................................................. 53

12.2.1 MEALS ON WHEELS 10TH NATIONAL CONFERENCE – CANBERRA 30 SEPTEMBER TO 2 OCTOBER 2003................................................................ 53

12.2.2 TENDER 24/2003 – SUPPLY OF CATERING GOODS AT LEISURE WORLD.............................................................................................................. 56

12.3 CORPORATE SERVICES ............................................................................................... 59

12.3.1 FINANCIAL REPORTS - JUNE 2003 .............................................................. 59

12.3.2 PAYMENT OF ACCOUNTS............................................................................. 62

12.3.3 BUDGET VARIATIONS................................................................................... 63

12.3.4 PRINCIPAL ACTIVITIES PLAN ..................................................................... 68

12.3.5 CONFERENCE – SPATIAL SCIENCES INSTITUTE AUSTRALIA ............. 71

12.4 INFRASTRUCTURE ....................................................................................................... 74

12.4.1 RETICULATION OF MADDINGTON RECREATION OVALS (ITEM BROUGHT FORWARD – REFER TO ITEM 10)............................... 74

12.5 PLANNING AND SUSTAINABILITY........................................................................... 75

12.5.1 AMENDMENT NO. 21 TO TOWN PLANNING SCHEME NO. 6 – FINALISATION – OMNIBUS ZONING AMENDMENT ............................... 75

12.5.2 WEST MARTIN PRECINCTS 1 & 2 OUTLINE DEVELOPMENT PLAN (ITEM BROUGHT FORWARD – REFER TO ITEM 10)............................... 79

12.5.3 DEDICATION OF PORTION OF KENWICK LINK SERVICE ROAD AS PUBLIC ROAD.................................................................................................. 80

12.5.4 DEDICATION OF RIGHT OF WAY OFF QUAIL PLACE, LANGFORD..... 82

12.5.5 RENAMING A PORTION OF SWIFT CLOSE AND PILOT ROAD, HUNTINGDALE................................................................................................ 84

12.5.6 ROAD CLOSURE: PORTION OF POSTLING STREET, KENWICK............ 87

12.5.7 ACQUISITION AND DISPOSAL OF DRAIN RESERVE OFF BICKLEY ROAD, BECKENHAM...................................................................................... 89

12.5.8 TENDER 34/2003: DESIGN, TENDER DOCUMENTATION AND CONTRACT ADMINISTRATION FOR NEW TOWN SQUARE, GOSNELLS91

12.6 REGULATORY SERVICES............................................................................................ 99

12.6.1 DELEGATION OF AUTHORITY - REVIEW.................................................. 99

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12.6.2 POLICY REVIEW (ITEM BROUGHT FORWARD – REFER TO ITEM 10)............................. 110

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN.......................................... 110

14. NOTICES OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING.......... 111

14.1 WATERING OF MADDINGTON SPORTING OVALS – REPORT REQUEST........ 111

14.2 PLAQUE IN MEMORY OF LYNNE ILIAS................................................................. 112

15. URGENT BUSINESS (BY PERMISSION OF COUNCIL)........................................................ 113

16. CONFIDENTIAL MATTERS...................................................................................................... 113

17. CLOSURE .......................................................................................................................... 113

Ordinary Council Meeting Minutes 26 August 2003

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Minutes of the Ordinary Council Meeting held in the Council Chambers, City of Gosnells Administration Centre, 2120 Albany Highway, Gosnells on Tuesday 26 August 2003. OPENING AND WELCOME The Mayor declared the meeting open at 7.37pm and welcomed those members of the public present in the public gallery, Councillors and staff. DISCLAIMER The Mayor read aloud the following statement: Members of the public are cautioned against taking any action on Council decisions, on items on this evening’s Agenda in which they may have an interest, until such time as they have seen a copy of the Minutes of the meeting or have been advised in writing by Council staff. COUNCIL MEETINGS – RECORDING OF The Mayor advised all those present that the meeting was being digitally recorded. Notice within the Public Gallery in relation to recordings state:

Notice is hereby given that all Ordinary Council Meetings are digitally recorded, with the exception of Confidential matters (in accordance with Section 5.23(2) of the Local Government Act 1995) during which time recording will cease. Following documentation of the Minutes and distribution to Elected Members, but by no later than ten (10) business days after an Ordinary Council Meeting, a copy of the digital recording shall be available for purchase by members of the public. Recordings will be available in the following formats at a fee adopted by Council annually:

∗ Digital recordings CD ROM (complete with FTR Reader) for use on a Personal Computer; or

∗ Audio recordings CD ROM for use on a CD Player or DVD Player.

For further information please contact the Administration Assistant on 9391 3212.

I ________________________________________________CERTIFY THAT THESE MINUTES WERE CONFIRMED BY THE COUNCIL OF THE CITY OF GOSNELLS ON _________________________


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PRESENT ELECTED MEMBERS

MAYOR P M MORRIS AM JP DEPUTY MAYOR R CROFT COUNCILLORS W BARRETT P WAINWRIGHT R MITCHELL S MOSS O SEARLE JP C MATISON S IWANYK D GRIFFITHS

STAFF

ACTING CHIEF EXECUTIVE OFFICER MR T PERKINS COMMUNITY SERVICES DIRECTOR MS A COCHRAN CORPORATE SERVICES DIRECTOR MR R BOUWER ACTING INFRASTRUCTURE DIRECTOR MR D DENTON PLANNING & SUSTAINABILITY DIRECTOR MR R HAEREN MINUTE SECRETARY MS A CRANFIELD

PUBLIC GALLERY 27 1. APOLOGIES Leave of Absence Cr AJ Smith was granted Leave of Absence vide Resolution 519 of the Ordinary Council Meeting held on 12 August 2003. Cr J Brown was granted Leave of Absence vide Resolution 519 of the Ordinary Council Meeting held on 12 August 2003. 2. DECLARATIONS OF INTEREST Cr PM Morris declared an Impartiality Interest in item 11.2 “Hillside Farm Management Committee”. Reason: Hillside Farm Committee Chairman. Cr C Matison declared an Impartiality Interest in item 12.5.1 “Amendment No. 21 to Town Planning Scheme No. 6 – Finalisation – Omnibus Zoning Amendment.” Reason: Council delegate on Board of Directors Amaroo Village Inc.


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Cr S Iwanyk declared a Financial Interest in item 12.3.1 “Financial Reports - June 2003”, in particular pages 31 and 33 of the appendices. Reason: Pages 31 and 33 of appendices mentions Corfield Street Job – family owns residence in precinct. Cr R Mitchell declared an Impartiality Interest in item 12.4.1 “Reticulation of Maddington Recreation Ovals”. Reason: Council representative on Maddington Sports Club Committee. Cr D Griffiths declared an Impartiality Interest in item 11.2 “Hillside Farm Management Committee”. Reason: Member of Committee. 3. ANNOUNCEMENTS BY THE MAYOR

(without discussion) The Mayor circulated to Councillors a list of functions and events she had attended since Tuesday 12 August 2003. The Mayor announced that the City’s ‘Home Safety Audits’ project for seniors had been judged a winning entry in the Pre-Disaster Category and Combination Organisation Stream at the Fire and Emergency Services Authority (FESA) of Western Australia 2003 Australian Safer Communities Awards adding that it was very pleasing to have this SafeCity initiative recognized at a State level. The Mayor announced that a Certificate of Appreciation had been received from Constable Care acknowledging the City of Gosnells for its kind and generous sponsorship of the Constable Care Child Safety Project in WA. She advised those present in the public gallery that as part of the budget, Council provided the opportunity for every primary school in the City to be involved with the Constable Care project. The Mayor read aloud the following tribute to the late Lynne Ilias:

“On behalf of the City of Gosnells, it is with deep regret that I inform you that Lynne Ilias passed away on Saturday 23 August 2003. Lynne Ilias filled the position of Community Arts Officer working within the Community Programmes Branch. Lynne had recently retired after being an employee of the City for the past twenty years - providing outstanding contributions to the community through the many varied and diverse programmes and events she had organised. Lynne started her employment with the City of Gosnells in July 1983 as the Community Arts Officer. In 1985 the first four local government Community Arts Officers positions were established in Western Australia through Australia Council funding. Lynne was the longest serving of the original four Arts Officers. Lynne was a well-respected professional in the community services sector; she held a special place in the hearts of her colleagues, friends and the


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community. Through her strong passion and commitment to her work, Lynne has left the City of Gosnells with a legacy for the foundations of community development and involvement for us as a Council and a City to build upon. Lynne was very devoted to her work and always strived to make every event or programme a memorable experience for the community. She will be remembered for her positive outlook on life, her lively spirit and her warmth and compassion to others.”

4. REPORTS OF DELEGATES Nil. 5. QUESTION TIME FOR THE PUBLIC AND THE RECEIVING OF PUBLIC

STATEMENTS

A period of fifteen (15) minutes is allocated for questions with a further period of fifteen (15) minutes provided for statements from members of the public. To ensure an equal and fair opportunity is provided to address Council, a period of three (3) minutes per speaker will be allowed. The person's speaking right is to be exercised prior to any matter which requires a decision to be made at the meeting. Questions and statements are to be – a) Presented in writing on the relevant form to the Chief Executive Officer

prior to commencement of the meeting; and b) Clear and concise.

QUESTIONS TAKEN ON NOTICE AT PREVIOUS MEETINGS AWAITING RESPONSE Nil.


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RESPONSES TO QUESTIONS TAKEN ON NOTICE AT PREVIOUS MEETINGS 12 August 2003 Ordinary Council Meeting The following questions were posed at the 12 August 2003 Ordinary Council Meeting with the response as already provided to the correspondent listed accordingly: ∗ Mr Keith Victor Turner of 165 (Lot 220) Brentwood Road, Kenwick asked the

following questions in relation to item 12.5.5 “Commercial Vehicle Parking - 134 (Lot 500) Victoria Road, Kenwick”: Q 1 It has come to my notice that the residents of 127 and 138 Victoria Road,

Kenwick for some reason or another did not receive the original notice of the 26 June 2003. I am interested to understand why that didn’t happen because it didn’t allow those people to make a comment if they so wished?

Q 2 Would you clarify the lot positions on the plan (public consultation

legend) as 128 (Lot 14) Victoria Road, Kenwick backs onto my property 165 (Lot 220) Brentwood Road, Kenwick and not in the position as shown on the location plan?

Response: In reply to Mr Turner, the Manager City Planning provided the following written response on the 22 August 2003:

“Question at Ordinary Council Meeting of 12 August 2003 relating to Item 12.5.5 - Commercial Vehicle Parking - 134 (Lot 500) Victoria Road, Kenwick In response to questions raised at the Ordinary Meeting of Council held on 12 August 2003, regarding the report item relating to the above matter, I wish to advise the following: Question 1: It has come to my notice that the residents of 127 and 138

Victoria Road, Kenwick for some reason or another did not receive the original notice of the 26 June 2003. I am interested to understand why that didn’t happen because it didn’t allow those people to make a comment if they so wished?

Response: For Commercial Vehicle Parking applications the City’s

Policy requires that the matter should be referred for comment from neighbouring properties either within a 100 metre radius or the nearest seven lots, whichever is the greater. On this occasion, because of the large rural lots, it was necessary to refer the matter to the seven nearest lots.


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Two of those seven properties, being 127 and 139 Victoria Road, Kenwick, are registered on City’s records as being owned by the same parties therefore only six properties were selected for referral. In this process it appears that 138 Victoria Road, Kenwick was also omitted and therefore did not receive the referral notice of 26 June 2003.

Question 2: Would you clarify the lot positions on the plan (public

consultation legend) as 128 (Lot 14) Victoria Road, Kenwick backs onto my property 165 (Lot 220) Brentwood Road, Kenwick and not in the position as shown on the location plan?

Response: As advise by the Mayor at the meeting of 12 August 2003

the matter of the location plan had been identified after compilation of the agenda.

The issue of lack of notification to 138 Victoria Road and the incorrect lot numbers on the plan that appeared in the Agenda were the consequence of an unintentional administrative oversight. I apologise for any concern or inconvenience this may have caused. If you have any queries in relation to this matter, please contact me (9391 3307) or Peter Salter (9391 3372).”

5.1 QUESTION TIME ∗ Mr Donald Lill of 142A Corfield Street, Gosnells asked the following questions:

Q 1 On 8 July I submitted a question which you refused to accept, requesting

that I write to our CEO who would respond. My letter was in your Reception early the following morning. To date no reply received. I have 2 questions this evening.

(i) Will an answer to my question be sent to me? (ii) If so, when?

Response: The Mayor advised that she had already signed a response to Mr Lill’s letter and was of the understanding it had already been forwarded to him, however, would follow up with relevant staff to ascertain the status of the reply.


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∗ Mr Trevor Vickers of 19 Virginia Avenue, Maddington representing Maddington Cricket Club asked the following question in relation to item 12.4.1 “Reticulation Of Maddington Recreation Ovals”:

Q 1 Are Councillors aware that the use of impact sprinklers during the

summer period effectively restricts the use of the playing surfaces at Maddington to weekends when the sprinklers and wire draw cables are removed from the grounds? The presence of the sprinklers and wire cables laid across the surface, present an unacceptable safety risk to players running on the grounds thus restricting the use of the ovals for training purposes.

Response: The Mayor thanked Mr Vickers for his comments who had

resumed his seat.

∗ Mr Brian Antunovich (WMRG) of 19 Lewis Road, Martin asked the following questions in relation to item 12.5.2 “West Martin Precincts 1 & 2 Outline Development Plan”:

Q 1 Have all the landowners in Precinct 2 of the proposed ODP been advised

that their land is included in the ODP? Mr Antunovic requested a written response.

Q 2 Would the Council kindly provide the West Martin Rural Group with the

test methodology and results of the tests done in Precinct 1 for noise, dust and vibration?

Q 3 Can the Council advise from which point of the CSR Quarry is the buffer

zone measured? Q 4 If it is found, after development of Precincts 1 and 2, that residents have

noise, dust and vibration issues, where does the Council stand in relation to compensating issues, as the quarry is far less able to be moved than was the poultry farm? Response Q 1: The Director Planning and Sustainability advised that to the best of his knowledge the landowners of Precinct 2 had been advised that their land was included in the ODP, however, he would check with the officer concerned and provide written confirmation. Response Q 2: The Director Planning and Sustainability advised the test methodology undertaken by Council had been through the West Martin Consultation Group, however, he would need to seek additional information regarding discussions between the proponents and the Department of Environmental Protection. Response Q 3: The Director Planning and Sustainability advised that in terms of the CSR quarry the quarry face is generally considered the point


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from which buffer zones are measured, however, this would be subject to additional information based on equipment in use and also the future direction of the quarry operations. Response Q 4: The Director Planning and Sustainability advised in terms of compensating, any decision in relation to this area must comply with the Department of Environmental Protection, as they are the agency responsible for adjudicating on such matters and they will be required to sign off any process that is undertaken. He highlighted what was being proposed here was to commence the consultation process, not to finalize anything. Mr Antunovich referred to question 2 at which point the Mayor interrupted advising that the Director Planning and Sustainability would provide a written response to each of his questions adding if he had any subsequent questions to contact Mr Haeren direct enabling him to answer all questions in his written response.

5.2 PUBLIC STATEMENTS ∗ Mr Peter Hitchins made a public statement in relation to item 12.6.2 “Policy

Review” urging Council to reject the proposed new paragraph to Policy 5.4.21 asking that they adopt a new paragraph he had formulated, which he believed better-reflected good democratic governance of the City.

∗ Mr Tony Lawrence of 135 Attfield Street, Maddington, president of the

Maddington Junior Football Club made a public statement in relation to item 12.4.1 “Reticulation of Maddington Recreation Ovals” speaking in favour of the staff recommendations contained within the agenda. He acknowledged the costs involved in this project and went on to say this is the most sensible and economical way for Maddington Sporting Club to proceed. Mr Lawrence also thanked Mr Michael Hamling and other Council Staff for their efforts in this area.

∗ Mr Vernon Butterly of Whelans Town Planning Consultants on behalf of

Readymix Holdings made a public statement in relation to item 12.5.2 “West Martin Precincts 1 & 2 Outline Development Plan” speaking against the staff recommendations. Mr Butterly advised that Readymix had invested much time and money into managing and minimizing emissions at its Gosnells Quarry to meet statutory requirements and on their behalf strongly opposed the proposed urban development or any other development that would see encroachment of residential land use into areas subject to the Outline Development Plan. He advised Gosnells Quarry has been identified as a key extraction area with over 300 years of reserves and must be protected by proper and orderly planning to prevent the introduction of incompatible land use.


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6. CONFIRMATION OF MINUTES

RECOMMENDATION Moved Cr P Wainwright Seconded Cr D Griffiths

That the Minutes of the Ordinary Council Meeting held on 12 August 2003, be confirmed.

Notation Cr O Searle advised she would be happy to support the recommendation provided the grammar throughout the last paragraph on page 6 was corrected. She went on to state that one of the points Mrs Karen Muller wished to raise during her public statement was not allowed by the Chair and questioned if there was a new policy in the Council whereby the Chair would not allow any questions from the gallery that reflected on an elected member? The Mayor asked what relevance the question had to confirmation of minutes to which Cr Searle asked whether the Mayor’s comments to Mrs Muller ought to have been included in the minutes, and if not, why not. The Acting Chief Executive Officer advised the comment contained within Question Time and Public Statements in the minutes is a summary adding that we do not record verbatim. He added that on a number of occasions questions had been disallowed which were not printed in the minutes. He confirmed there had been no alteration to the policy, referring to Standing Orders in which the Presiding Member has the discretion to allow or dismiss any question she deemed out of order. Cr Searle did not formally move that the 12 August 2003 Ordinary Council Meeting Minutes be amended to reflect her comments, and there being no further debate, the Mayor put the recommendation as printed in the agenda, which reads:

COUNCIL RESOLUTION 552 Moved Cr P Wainwright Seconded Cr D Griffiths

“That the Minutes of the Ordinary Council Meeting held on 12 August 2003, be confirmed.”

CARRIED 9/1 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Cr O Searle.


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7. PETITIONS AND MEMORIALS

All petitions, memorials and letters are to be handed to the Chief Executive Officer immediately following verbal advice to the meeting. A copy of all documentation presented by Councillors is located on File No. C3/1/5 and may be viewed subject to provisions of Freedom of Information legislation.

* Cr O Searle presented a letter from Ruth Yates of 12 Colony Court, Thornlie

containing 152 signatures in relation to the proposed rezoning of land bordering Warton Road, Discovery Drive, Explorer Drive, Colony Court, Pioneer Drive and Challenger Drive, Thornlie.

The letter will be forwarded to relevant staff for investigation and provision of an appropriate response to Mrs Yates.

* Cr O Searle presented a letter from various residents of Packer Street, Beckenham in relation to the change of density and possible rezoning of Packer Street. Cr O Searle advised that she believed a copy of the above letter was provided to Bickley Ward Councillors, however, requested a copy be provided to all Councillors for their information as it relates to an item on the agenda regarding Kenwick Link.

8. LEAVE OF ABSENCE

In accordance with Clause 2.9 of the City of Gosnells Standing Orders Local Law 1998: (1) A Member seeking the Council’s approval to take leave of absence shall

give written notice to the CEO prior to the commencement of the meeting.

(2) The notice referred to in paragraph (1) shall include the period of leave

of absence required and the reasons for seeking the leave. Nil. 9. QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN (without discussion) Nil.


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10. ITEMS BROUGHT FORWARD FOR THE CONVENIENCE OF THOSE IN THE PUBLIC GALLERY At this point in the meeting the Mayor may bring forward, for the convenience of those in the public gallery, any matters that have been discussed during “Question Time for the Public and the Receiving of Public Statements” or any other matters contained in the Agenda of interest to the public in attendance, in accordance with paragraph (9) of Sub-Clause 2.15.4 of City of Gosnells Standing Orders Local Law.

COUNCIL RESOLUTION

553 Moved Cr W Barrett Seconded Cr R Croft

“That the following items be brought forward to this point of the meeting for the convenience of members in the Public Gallery who have an interest:

∗ Item 12.4.1 Reticulation of Maddington Recreation Ovals;

∗ Item 12.5.2 West Martin Precincts 1 & 2 Outline Development Plan; and

∗ Item 12.6.2 Policy Review.”

CARRIED 10/0 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Nil.


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12.4.1 RETICULATION OF MADDINGTON RECREATION OVALS File: R27281 (MH) MH8.1a

PURPOSE OF REPORT To advise Council of the issues in maintaining the turf surface of Maddington Oval in a condition suitable for sport in light of the current reticulation system and water restrictions that were imposed over the summer of 2002/2003 and propose a budget variation for such works to be carried out. BACKGROUND At the Ordinary Council Meeting on 24 June 2003, Cr R Mitchell and Cr J Brown presented 11 letters requesting Council reticulate two ovals at the Maddington Recreation Ground. At the Ordinary Council Meeting on 8 July 2003, Cr S Moss presented a petition and covering letter from Julie Jackson of 20 Vanda Place, Maddington, liaison officer for Maddington Junior Football Club, containing approximately 183 signatures in relation to the installation of automatic reticulation at Maddington Recreation Ovals.

DISCUSSION The two Maddington Ovals were originally irrigated by two bores (one a commercial size bore the other a domestic size bore) utilising above ground aluminium pipes and sprinklers, which were moved on a daily basis. In 1989 due to the deterioration in turf quality, salinity tests were undertaken on the water being produced by the main commercial bore. See following table: Parts Per Million of Salt Comment Maddington Oval 0 Pure water 50 – 500 Drinking water 600 Salinity noticeable to taste 1000 – 1500 Brackish water 2100 Upper limit for reticulation lawns 3260 Bore #1

Note: Bore Number 1 was decommissioned in 1989. To continue watering the reserves a holding dam was built in the corner of the reserve where scheme water was added to the water being produced from the domestic size bore (Bore Number 2). This reasoning was:- 1. That Bore Number 2 did not produce enough water to service the ovals. 2. To reduce the salinity by shandying the solution. 3. The likelihood that sinking another bore would result in the same high amount

of salinity.


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The status quo remained until 2002. During 2002 there was a spate of thefts targeting the above ground aluminium pipes that are used to irrigate the reserve. These pipes are expensive and hard to replace. A decision was made after the second set disappeared to purchase two Southern Cross Impact Sprinklers and run these at night to comply with the Water Corporation’s day time sprinkler ban and reduce the amount of negative impact being received by running this system during the day. The turf deteriorated because the sprinklers were being vandalised prior to them starting their watering cycle at 11.00pm. All other sporting reserves are being watered as a minimum every second night, Maddington Oval was lucky to be watered once a week. The condition of the ground has always been poor compared to other sporting grounds within the City of Gosnells, mainly due to the lack of water, but by December 2002 it had become critical and consideration was given to closing the ground. In January 2003 it was decided to purchase a third impact sprinkler to try and get more water onto the grounds. Two sprinklers would be dedicated to the main oval and the remaining sprinkler dedicated to the second oval. The pump used to extract the water from the holding dam only had the capacity to run two sprinklers so a pump was hired to run the third sprinkler. Staff were required to start the system at 6.00pm to ensure the watering cycle began. This was a short-term solution as the amount of water used during the watering cycle (being drawn from the holding tank) was more than could be replaced with the domestic bore and scheme water in a 24 hour period. This use of water and the ongoing financial cost is unsustainable in the current climate. The cost of irrigating these two ovals over the past two financial years as compared to other reserves of similar size which obtain their water from bores is as follows:

Name of Reserve Irrigation Costs 2001/2002

Irrigation Costs 2002/2003

Maddington Oval x 2 $40,384 $29,692 Gosnells Oval $5,353 $6,529 Langford Oval x 2 $7,477 $12,986 Hume Rd Reserve $3,830 $4,915 The indication from the State Government is that water restrictions are here to stay thus a sustainable solution for the issues at Maddington Oval need to be investigated. The following steps were undertaken:- 1. Test the water currently being used and ascertain its suitability.

• Salt reading from bore 3,540 ppm • Salt reading from scheme pipe 225 ppm

• Salt reading at dam surface 830 ppm


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• Salt reading at intake pipe 1,100 ppm

• Salt reading at sprinkler head 1,210 ppm These readings show that the current water mix (2/3 scheme water to 1/3 bore water) is suitable for irrigation purposes.

2. Dam holding capacity and flow rates into tank.

• The dam can hold up to 800,000 litres of water • The bore can produce 117 L/pm over 9 hours 63,800 L

• Scheme can produce 300 L/pm over 9 hours 162,000 L

An irrigation system would need to be designed around the above parameters with safety margins allowed for in case of pump failures.

3. Review the current watering infrastructure.

• The dam requires cleaning out to remove silt build up. • The current pump requires replacing.

• The electrics are old and do not lend themselves to be automated without

an extensive upgrade. After reviewing the above information a draft design of an automatic reticulation system connected to the City’s computer controlled Maxicom Irrigation Control System was undertaken. An estimated budget figure of $120,000 is required to complete the works as stated. Although the Maddington Oval site is subject to review as part of the Maddington Kenwick Sustainable Communities initiative and possible use of the former Maddington Golf Course, it should be noted that the proposed modifications would have a short pay back period and would not compromise any planning for the medium to longer term. Funding Options As the four year Principal Activity Plan had been adopted by Council in 2002, this project was listed and considered with other new works through the RAMS process for 2003/2004 Capital Works Program. Unfortunately after all the assessments had been completed the project did not make it onto the 2003/2004 Capital Works Program and has been listed for funding in the 2005/2006 financial year. The following funding options are therefore listed for consideration to enable the project to be funded at the earliest opportunity.


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1. Ascertain if there are any budget surpluses from the 2002/2003 budgets and

during the October 2003 budget review and redirect these funds to the Maddington Ovals reticulation project. Early indications are that there will be insufficient funds to accommodate this $120,000 project.

2. Identify whether money collected in lieu of public open space within the

Maddington area can be used to fund the reticulation of the Maddington Recreation Ground. In relation to this funding source the following points are relevant:

• The ability for the City to accept money in lieu of public open space is

founded in the Town Planning and Development Act 1928 (the Act). • The Act prescribes that where money is received by a local government

as a “cash-in-lieu” contribution it is only to be spent on the purchase of land for public open space, repaying loans taken out to purchase open space, or; with the Minister’s approval, for the improvement or development of public open space within the locality.

• The funds currently available as a result of cash-in-lieu contributions

made for subdivisions within the proposed area have already been earmarked for the acquisition of land for public open space within the Scheme area.

• The proposal would reasonably be classified as an improvement to the

recreation ground, and given that the cash-in-lieu funds have been collected as a result of subdivision in the adjacent residential area, the expenditure of these funds on the recreation ground can be justified. However, as mentioned in the previous point, the funds have already been earmarked for land acquisition, and as such providing these funds for alternative works should be considered a temporary loan to be paid back once money from the municipal budget becomes available (2005/2006).

• The Minister’s consent is also required to satisfy the provisions of the

Town Planning and Development Act 1928.

3. Within the Road Construction Business Unit of the 2003/2004 Municipal

Budget there is an expected Direct Grant of approximately $158,000 (51201.351.6551 Grants – Untied Main Roads Grant) which has not as yet been included under the Non-Operating Grant revenue component of the Budget.

Past practice has seen additional projects identified to equate to this additional annual revenue rather than existing budget rehabilitation projects being used to accommodate this Direct Untied Main Roads Grant.


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With the significant amount of carried forward funds in 2003/2004 the Engineering Road Construction workforce will have a substantial workload to contend with during the year. If existing listed budget rehabilitation projects were to be used to accommodate the Direct Untied Main Roads Grant, $120,000 of the improved position in the opening balance for 2003/2004, could be directed towards the Maddington Ovals reticulation project. It should be noted that this opportunity has arisen due to the extent of carried forward funds which is not expected to be the case in future years.

CONCLUSION Maintaining the Maddington Ovals to a standard suitable for sports usage is becoming increasingly resource hungry. A lot of hard work has been carried out by staff in overcoming obstacles to get the ovals to an acceptable standard this financial year despite water restrictions and vandalism. The short-term watering solution devised in January 2003 has gone a long way in helping staff achieve this goal but it is unsustainable. The water usage is greater than can be replaced. The impact sprinklers whilst more efficient than the original above ground pipes, are susceptible to vandalism, interfere with the different user groups use of the reserve and cannot operate automatically. The pump and electrical componentry require upgrading regardlessly. The most efficient way to irrigate the ovals is by installing an automated system. The advantages are: 1. Sustainable use of water through efficient design and connected to Maxicom

System using evapotranspiration readings to adjust run times. 2. Reduced extent of vandalism through watering between 11.00pm and 6.00am. 3. If sprinklers are vandalised the system will switch to other stations allowing the

rest of the watering cycle to be completed. 4. No inconvenience to user groups as all infrastructure is underground. 5. Better quality turf. 6. No public backlash as watering cycle is completed between 6.00pm and 9.00am. 7. Less impact on staff resources especially irrigation staff during the busiest

periods of the year. Funding is available to bring this project forward into this year’s Capital Works Program by either:


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1. Identifying savings in 2002/2003 financial budget and reallocating that money

during the October 2003 budget review. 2. Utilising money collected in lieu of public open space in Town Planning

Scheme No. 21 subject to Ministerial approval. 3. By taking advantage of an improved closing balance for 2003/2004 if existing

listed road rehabilitation projects are used to accommodate the 2003/2004 annual Direct Grant.

FINANCIAL IMPLICATIONS • The cost of maintaining the irrigation system in its current state has been

factored into the 2003/2004 Maddington Ovals maintenance budget at $36,385. This figure would be reduced by 40% if the system were to be automated and the savings would be ongoing.

• The cost of installing an automated reticulation system on Maddington Ovals is

estimated at $120,000.

STAFF RECOMMENDATION Moved Cr D Griffiths Seconded Cr P Wainwright

That Council agree to $120,000 of the 2003/2004 Direct Grant – Untied Main Roads Grant being offset against road rehabilitation projects listed in the 2003/2004 Budget and the resulting improvement in the opening balance for 2003/2004 being used to fund the $120,000 reticulation of the Maddington Ovals and that the balance of the Grant ($38,000) be used to fund the refurbishment of the Reservoir Road/Maddington Road intersection and the Reservoir Road/Stephens Street intersection at a cost of $19,000 each.

LOST 5/6 FOR: Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle and Cr D Griffiths.

AGAINST: Cr W Barrett, Cr R Croft, Cr C Matison, Cr S Iwanyk and Cr PM Morris.

DECIDING VOTE: As the votes were equally divided, the Mayor, Cr PM Morris cast a second vote AGAINST the recommendation.


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STAFF RECOMMENDATION

Moved Cr D Griffiths Seconded Cr P Wainwright

That Council approve the following Budget Variation: Increase Income Accounts: Job 85107.5004 Cracked Sealing-Various $51,000

Job 85120.5004 Grenadier Drive – Spencer Road to Spencer Road $59,000

Job 85121.5004 Gunby Street – The Cresent – Aldington Street $10,000

Job 85139.5004 Reservoir Road/Maddington Road Intersection $19,000

Job 85140.5004 Reservoir Road/Stephens Street Intersection $19,000

Increase Expenditure Accounts: Job 83027.100 Maddington Oval Reticulation $120,000

Job 85139.100 Reservoir Road/Maddington Road Intersection $19,000

Job 85140.100 Reservoir Road/Stephens Street Intersection $19,000

LOST 5/6 FOR: Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle and Cr D Griffiths.

AGAINST: Cr W Barrett, Cr R Croft, Cr C Matison, Cr S Iwanyk and Cr PM Morris.

DECIDING VOTE: As the votes were equally divided, the Mayor, Cr PM Morris cast a second vote AGAINST the recommendation.


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12.5.2 WEST MARTIN PRECINCTS 1 & 2 OUTLINE DEVELOPMENT PLAN File: S8/1/4 (SRW) Psrpt142Aug03

Name: John Chapman Town Planning Consultant Location: West Martin Precinct 1 (bounded by Canning River, Station

Street, Mills Road West and Tonkin Hwy) Zoning: MRS: Parks and Recreation, Urban TPS No. 6: Residential R17.5, Residential R30 Appeal Rights: Should Council deem the draft ODP to be not satisfactory for

advertising, the applicant may request a determination by the Western Australian Planning Commission

Area: 23.4 hectares Previous Ref: OCM 26 September 2000 (Resolutions 769-771)

OCM 24 October 2000 (Resolutions 881-882) OCM 10 April 2001 (Resolution 252) OCM 26 June 2001 (Resolution 481) OCM 24 July 2001 (Resolution 551-553) OCM 13 August 2002 (Resolutions 628-629) OCM 24 June 2003 (Resolutions 403-405)

Appendices: 12.5.2A Proposed Outline Development Plan for Precincts 1 and 2.

12.5.2B Proposed Amendments to West Martin Precincts PURPOSE OF REPORT For Council to determine whether a draft Outline Development Plan (ODP) for West Martin Precincts 1 and 2 is satisfactory for advertising for public comment. BACKGROUND Council at its meeting of 24 June 2003 considered the planning framework for the West Martin area and resolved (Resolutions 403-404).

Resolution 403 “That Council seek the WA Planning Commission initiate an amendment to the Metropolitan Region Scheme to rezone land generally bounded by the Canning River, Tonkin Highway and Gosnells Road West, West Martin, from Rural to Urban Deferred, as shown in Appendix 12.5.8A.” Resolution 404 “That Council approve the initiation of a staged Outline Development Plan for West Martin based on the precincts identified in Appendix 12.5.8A.”


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As presented to Council at its meeting of 24 June 2003, the West Martin Area has been divided into six (6) separate precincts as shown on the plan below.


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It was envisaged that Precincts 1 and 6 would be progressed upon the further investigation of dust buffer issues dependent on the advice of the Department of Environmental Protection (DEP). Although discussed in greater detail later in this report, it would appear that the key constraint to progressing planning for the Precinct 1 has been addressed to the satisfaction of the DEP and therefore structure planning should be allowed to progress. John Chapman Town Planning Consultant on behalf of Ian George Real Estate has submitted an ODP for Council consideration addressing precincts 1 and 2. The ODP has been submitted to provide a framework for future subdivision and development. In submitting the proposal, a formal request was lodged to create a separate precinct for Lot 5007 which is the triangular portion of land bounded by Mills Road West on two sides and Tonkin Highway on the other. Further advice is required from the Department of Environmental Protection in respect of dust issues for this land and coupled with a different land use zoning (Mixed Business/Residential versus Residential), there is potential merit in removing this land from Precinct 1. The land the subject of the submitted ODP is predominantly zoned ‘Residential R17.5’ under the City of Gosnells Town Planning Scheme No.6 (TPS 6) and ‘Urban’ under the Metropolitan Region Scheme (MRS). Land required by the WA Planning Commission for Regional Open Space is being progressed through separate acquisition proceedings. In accordance with Clause 7.4.2 of Town Planning Scheme No. 6, upon receiving an Outline Development Plan, Council is required to consider whether the plan is satisfactory for advertising prior to considering the matter further. DISCUSSION Need for an ODP Although the subject land is appropriately zoned for development under both the Town Planning Scheme No 6 (TPS 6) and the Metropolitan Region Scheme (MRS), Council may require the preparation and adoption of an ODP to facilitate orderly and proper planning for an area. Due to the proximity to the river environment, potential dust issues, the need for drainage and nutrient management and a coordinated approach to public open space, Council identified the need for an ODP prior to supporting subdivision or development in this area and this was endorsed by Council at its meeting held 24 June 2003 (Resolution 404). Dust issues The City of Gosnells commissioned a recent study to identify the sources and impact of dust on the West Martin area. The primary sources of dust that affect this area come from the CSR Readymix Quarry which is located approximately one kilometre to the east of the subject area within the Darling Scarp, the Tonkin Highway and rural uses such as horse paddocks in the area. The study identified some potential exceedances of the acceptable standard used for determining dust impacts and recommended a buffer distance from the quarry activity based on the findings of the study.


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Department of Environmental Protection (DEP) policy in regard to quarries is that they should have a buffer as a generic radius of one kilometre, subject to individual assessment. The buffer distance identified in the dust study was generally consistent with this generic distance. Further guidance on the locating of quarry sites and sensitive land uses is provided through the Western Australian Planning Commission’s Statement of Planning Policy No 10 (Basic Raw Materials). The Commission reviewed and updated the Basic Raw Materials Policy Statement for the Perth Metropolitan Area (1992) in response to the increasing evidence that planning measures needed to be taken to protect basic raw material resources within non-urban zones of the metropolitan region. In respect of the ODP currently before Council, recognition has to be given to the fact that the land is already zoned Urban under the MRS. The Statement of Planning Policy states that before determining an application for a sensitive land use, such as residential, rural-residential or a land use with a substantial residential or rural-residential within 1000 m of a basic raw materials extraction area, the Commission and/or local government need to consider the following: • the significance of the resource in terms of whether it is a key extraction area,

priority resource area or extraction area, and

• the likely effects of vehicular traffic, noise, blasting, dust and vibration arising from the extractive industry on the proposed use or development.

There should be a presumption against the introduction of sensitive land uses which could be adversely affected by existing or potential future extractive industries unless appropriate measures can be taken to ameliorate the adverse impacts. A plan of subdivision for Lots 1, 5006 and 52 Mills Road West, Martin was presented to the Department of Environmental Protection for comment by the applicant. In written advice to the applicant, the DEP advised that it had no objection to the proposed subdivision. Furthermore the Department recommended a 1000 metre buffer for subdivision from quarry activities, with all but a small portion of the lot being outside this recommended buffer. To ensure that all prospective purchasers are appropriately aware of the situation, the DEP indicated that it may require the placing of memorials on property titles warning of the existence of a possible nuisance in certain wind conditions. In correspondence received from Whelans on behalf of CSR Readymix, questions were raised about the conclusiveness of the advice provided by the DEP. Should Council resolve to support the ODP for the purpose of seeking public comment, the ODP would be referred to the DEP and the Environmental Protection Authority Service Unit for formal consideration and further advice with a determination ultimately made by the Western Australian Planning Commission.


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Public Open Space In addition to the land previously given up as Regional Open Space, WAPC Policy ordinarily requires the provision of public open space at a 10% of net developable area, or 8% land and 2% POS development. The proposed ODP satisfies the basic requirements on a cell based approached such that each individual cell has 8% POS. These calculations have been based on the POS areas serving a predominant recreation function as opposed to a drainage function. Infrastructure Servicing The key infrastructure required for this area will comprise sewerage and water supply systems as well as the adoption of a comprehensive drainage system. It is intended that the developer of Lots 52, 1 and 5006 will extend sewerage and water supply services to the subject area in accordance with the requirements of the relevant authorities and will similarly provide drainage facilities for these lots. It is intended that no cost recovery will be sought from the balance of the area and consequently the issue of equitable cost distribution between the different areas is not anticipated to be an issue. Mills Road West Mills Road West has been identified under the MRS as being a Primary Regional Road under the Metropolitan Region Scheme, which has been intended to provide a direct linkage to the Tonkin Hwy, particularly in its future upgraded configuration. The City is currently party to a Memorandum of Understanding with Main Roads WA to ensure that Mills Road West would not be upgraded to a major transport route for a period of not less than 10 years to facilitate the Town Centre Revitalisation Program. In considering an Outline Development Plan and future subdivision plans for this area, consideration needs to be given to issues of future upgrading, vehicular/pedestrian access and achieving an appropriate interface between residential uses and the road reservation. A ‘caps’ road system is proposed for the frontage of Lot 52 to Mills Road West. During the advertising period, formal comment will be sought from Main Roads WA. Drainage Strategy The ODP documentation provided outlines the overall principles to be incorporated in the development of this area, including the use of drainage swales and infiltration basins to ensure that water quality and quantity objectives are satisfied. A more detailed drainage and nutrient management plan and strategy will need to be prepared to the satisfaction of the relevant authorities such as the Water and Rivers Commission and Swan River Trust, either prior to or the as a condition of subdivision approval unless required earlier.


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Flora and Fauna of Federal Significance A search of the Environmental Protection and Biodiversity Conservation Act (EPBC Act) Database indicates that a number of ‘threatened species’ of federal significance may inhabit the area. A check of the Department of Conservation and Land Management (CALM) database, however does not indicate that any declared flora has been found in this area. The proponent is required to be aware of the matters of federal significant and seek appropriate advice from CALM. Advertising required In accordance with the provisions of Town Planning Scheme No. 6, upon determining that an ODP is satisfactory for advertising, Council is required to seek comment from landowners, the wider community and relevant government agencies for a period of not less than 21 days. Following the advertising period, Council is required to consider the submissions received prior to the adoption of the ODP and forwarding the ODP to the Western Australian Planning Commission for final approval. Options In considering this matter, Council has two options, either to determine the ODP as satisfactory or as not satisfactory for the purpose of advertising. In recognition of the need to coordinate subdivision and development on land appropriate zoned under TPS 6 and the MRS, it is recommended that the ODP be deemed to be satisfactory for advertising. The advertising of the ODP to the public and relevant government agencies will provide an opportunity to obtain further advice prior to progressing the matter further. Should Council determine that the ODP is not satisfactory for advertising, the applicant may request that the Western Australian Planning Commission make a separate determination on the matter. CONCLUSION The adoption of an ODP for this area will provide guidance for future subdivision and development in this area. It is important to note that the land is already appropriately zoned for development under both the Metropolitan Region Scheme and the City of Gosnells Town Planning Scheme No. 6. FINANCIAL IMPLICATIONS Due to the proposed servicing of the land through subdivision processes, it is not seen as necessary for Council to establish cost-sharing mechanisms for this Outline Development Plan. All costs shall remain the responsibilities of the landowners/subdivider.


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STAFF RECOMMENDATION AND COUNCIL RESOLUTION

554 Moved Cr R Mitchell Seconded Cr C Matison

“That Council adopt an amendment to the precinct plan for the West Martin area to transfer Lot 5007 Mills Road West from Precinct 1 to a newly created Precinct 7 as shown in Appendix 12.5.2B.”

CARRIED 9/1 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr O Searle, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Cr S Moss.

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 555 Moved Cr R Mitchell Seconded Cr C Matison

“That Council, pursuant to Section 7.4 of the City of Gosnells Town Planning Scheme No. 6, determine that the Outline Development Plan for West Martin Precincts 1 and 2 as shown in Appendix 12.5.2A is satisfactory for advertising for a period of not less than 21 days.”

CARRIED 7/3 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr O Searle, Cr C Matison and Cr PM Morris.

AGAINST: Cr S Moss, Cr S Iwanyk and Cr D Griffiths.


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12.6.2 POLICY REVIEW File: A1/2/1 (TP) Rpt037Aug03

Appendix: 12.6.2A Amended Policies 12.6.2B Policies to be Revoked 12.6.2C Proposed New Policies

PURPOSE OF REPORT For Council to review and adopt proposed amendment to policies contained within the Policy Manual in accordance with the provisions of Policy 5.4.5 and adopt new policies to assist in the efficient administration of the City. BACKGROUND Council Policy 5.4.5 relating to the Policy Manual states in part:

“All Policies shall be reviewed on an annual basis and a report presented to Council depicting proposed changes, if any, in the month of August.”

A memorandum, dated 28 May 2003 was forwarded to Councillors and staff seeking input into amendment of existing policies and identification of any new policies that would assist in the day to day operation of the City. DISCUSSION The call for comment resulted in the receipt of a range of suggested amendments along with a number of proposed new policies. As part of the review process proposed new and amended policies were forwarded to all Councillors, appended to the Communications Portfolio Agenda, on 24 July 2003. At the meeting of that Portfolio on 29 July 2003 the proposed changes, with the exception of the simple title amendments, were discussed resulting in additional minor amendment being identified. All such agreed changes have been included in the policies contained within Appendix. 12.6.2A. In most instances the amendments made are simply to reflect title and terminology changes. The exception to this however is a re-write of the following Community Services policies which was undertaken to remove procedural and operational matters from the respective policies: 3.1.9 Art Management Policy 3.2.2 Community Sponsorship Policy 3.3.3 Information Displays and Advertisements in City of Gosnells Community

Facilities and at Community Events 3.4.1 Volunteer Services Policy 3.4.2 Youth Services Policy


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Similarly Policy 4.1.7 Investment Strategy has been redrafted following a presentation on investment of funds at the Organisation Portfolio Briefing held on 15 July 2003. Due to the extent of the changes in each of these policies it will be proposed the existing policies be revoked and be substituted with those contained within Appendix 12.6.2C. In addition to these a number of draft new policies were discussed at the Communications Portfolio, all of which received favourable consideration, subject to minor modification to some. The proposed new policies were drafted in order to improve practices and formalise some that are currently, either partially or wholly, in place but not documented. The proposed new policies are: Community Services Provision This was drafted in order to provide direction for the provision of community services and programmes which work towards achieving the goals established in the City’s Strategic Plan. Libraries – Public Internet Use and Online Services With greater demand for internet access in public libraries it was considered appropriate a policy be developed to provide direction as to the purpose for which such access should be available. Swearing In of Councillors This is as a result of Resolution 342 of the Ordinary Council Meeting held on 27 May 2003 which reads:

“That Council hold the Special Council Meeting in May for the swearing in of new Councillors on the Monday evening immediately following the elections and that no other meetings be scheduled prior to the Special Council Meeting.”

The proposed draft policy addresses the requirements of Resolution 342 and prescribes the day and time for the swearing in of newly elected Councillors. Freeman of the City of Gosnells The City currently has two living “Freeman” though there is nothing documented in Policy to identify the status and benefits of such a title. The Local Government Act 1995 makes no reference to the title where as the 1960 Act made provision for a local government to appoint a Freeman, though it provided no detail. The proposed policy provides a process by which Council can formally recognise outstanding and meritorious service to the community and imposes clearly documented nomination criteria.


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WALGA Delegates More and more these days staff are confronted with requests from the Western Australian Local Government Association (WALGA) for nomination of delegates for a range of committees, working parties or boards. In some cases they may include as many as a dozen different organisations. Those with specific relevance to the City are referred to Council. Quite often advice is received with limited nomination time or following closure of the Council Agenda. The proposed policy provides for a more streamlined process by which Councillors can be made aware of all WALGA vacancies in a timely manner. The adoption of the proposed policy will streamline the process and negate the need for unnecessary reporting to Council. Use of Council’s Common Seal The City of Gosnells Standing Orders Local Law makes reference to the keeping and use of the Common Seal but provides no direction as to the purpose for which it is to be used. Research reveals that is basically the case throughout all spheres of government, educational institutions and the private sector. Prior to amendment of the Corporations Act in or about 1998 it was a requirement for all companies to have a common seal which was to be used when signing formal documents. The current legislation simply says a company “may” have a common seal and that existing constitutions adopted prior to 1998 can be amended to delete the need for such an instrument. Rather than adopt the latter approach it is considered appropriate to provide guidance to staff, by way of policy, as to the documents for which the seal is required. Plaques on City of Gosnells Facilities There was a need identified for the formalisation of a process to ensure consistency of recognition when commemorating the establishment of Council owned facilities. The proposed draft policy provides guidance for such occasions. Flying of Flags on City of Gosnells Masts The City is approached from time to time by a range of organisations seeking approval to fly their respective flags on Council owned flag poles. Council has in the past resolved that the Aboriginal flag be flown during NAIDOC Week.


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The proposed policy provides guidance for the dealing with such requests. Retiring Councillors – Recognition It is proposed the existing Policy 5.4.7 Retiring Councillors be revoked and substituted with this draft policy in order to document practices that were followed in the past. The existing policy simply provides for a City of Gosnells plaque, showing the years of service, to be included in any presentation made to retiring Councillors. There is however, no reference in any documented process for the making of presentation to retiring Councillors. The proposed policy overcomes this anomaly by identifying the value and nature of the gift and the occasion at which it is to be presented. Advertising of Subdivision Applications This proposed policy has been drafted in order to provide administrative direction to Planning personnel to maintain consistency in the method by which the advertising of subdivision applications is dealt with. Appeals Against Council Decision on Applications for Planning Approval – Independent Representation A need was identified for impartial representation before the Town Planning Appeals Tribunal in respect to appeals against determinations made under either delegated authority or by Council where the decision made is contrary to a staff recommendation. There have been occasions in the past where the staff recommendation has not been supported by Council and the proponent appeals the final resolution adopted. Staff are then placed in the invidious position before the tribunal whereby they are required to put forward argument in support of the Council decision even though it may, for various reasons, be contrary to the recommendation of the individual. While such occasions are infrequent the proposed policy makes provision that will enable staff to overcome the reoccurrence of difficult situations that have been experienced in the past. For clarity amendment to policies contained within Appendix 12.6.2A is identified by a line through wording to be deleted e.g. Secretary with the substituted or additional wording being in bold italics e.g. Personal Assistant.


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Policy

No. Title Amend Revoke Reason

2.2.3 Fire Extinguishers in Council Plant and Vehicles

Delete the words “, refuse site equipment” as Council no longer operates a refuse site.

2.4.5 Upgrading of Existing Roads as a Condition of Subdivision

Amend clauses 1, 2 and 7 by deleting the words “Commercial Services” and substituting them with the word “Infrastructure” to recognise previous structural change within the organisation.

2.4.7 Crossovers

In the first paragraph, fifth line, after the word “cost” include the following words “, which shall be based on the cost of constructing an in-situ ‘plain’ concrete crossover” in order to better clarify the City’s contribution. In the sixth line delete the word “meters” and substitute it with “metres” in order to correct the spelling mistake.

2.4.9 Supervision of the Construction of Road and Drainage Works Within the City of Gosnells

Delete the words “Commercial Services” where they appear throughout the policy and substitute them with the word “Infrastructure” to recognise previous structural change within the organisation. In the last paragraph, second line, delete the numerals “2124-1992” and substitute them with “4000-1997” to reflect the current Australian Standards.

2.4.10 Access to Lots With No Roads

Delete the words “Commercial Services” where they appear throughout the policy and substitute them with the word “Infrastructure” to recognise previous structural change within the organisation. In the second paragraph after the word “material” include the words “, stabilised to prevent wind blow and” in order to safeguard against possible dust complaints. In the fourth paragraph, second line, after the word “required” delete the word “that” to correct a grammatical error.

2.4.11 Pedestrian and Cyclist Facilities in New Urban Subdivisions

In paragraph (1) delete the words “Council requires”, delete the word “to” where it appears after the word “City” and substitute it with the word “shall”. Delete the words “dual use path” wherever it appears throughout the policy and substitute them with the words “Shared Path” in order to reflect


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Policy No.

Title Amend Revoke Reason

current terminology. 2.4.13 Rehabilitation of

Council Quarries

It is considered this policy is no longer relevant as Council is not in free-hold ownership of any land suitable for quarrying.

2.4.17 Street and Directional Signage

Under the heading “Format” dot point 5 delete the word “Department” and substitute it with the words “Western Australia” to reflect the name change by that agency.

5.1.16 Outbuildings – Rural and Residential Areas

In clause 6 delete reference to “Residential Planning Codes” and substitute it with “Residential Design Codes” to reflect current standards.

5.1.18 Reduced Side Boundary Setback for Residential Zones

Policy no longer relevant as the provisions are now covered by the Residential Design Codes.

5.4.12 Conference/ Study Tours/ Training Workshops

• In the first paragraph after the words “(herein after referred to as “the event”)” include the following:

“, other than the Western Australian Local Government Elected member Development Programme,”. This is to reflect the requirements of Resolution 381 of the Ordinary Council Meeting held on 10 June 2003.

• In Clause 1, sub-paragraph (v) include after the word “met” in the last line, the following words “and funded prior to departure”. This is simply to document current practices.

• In clause 2, insert a new sub-paragraph “(v)” immediately following sub-paragraph “(iv)” to read: “(v) Transport to and from the

airport and intra-city movement to the value of $100.”

This amendment was agreed at the Communications Portfolio to negate the need for Councillors to pre-fund transport costs when attending conference.

• In the sixth paragraph commencing with the words “A cash advance” delete the word


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Policy No.


“and” after the word “meals” where it appears in the first line. Insert the words “ and transport” after the word “expenses” and the term “and (v)” after the numeral “2(iv)” where they appear in the first line. This proposed amendment is to reflect the inclusion of sub-paragraph (v) above.

• In the ninth paragraph commencing with the words “Claims for valid business” delete the words “, including transport to and from the airport and intra city movement” where they appear in the first and second lines. This again is to reflect the inclusion of subparagraph (v) above.

• In clause 3 delete the words “independently submit a written” where they appear after the word “shall” in the first line and substitute them with the words “submit an independent or composite”. This amendment was agreed at the Communications Portfolio as a number of Councillors present were of the view that one report addressing the conference was adequate.

• In the second line delete the words “Information Items” and substitute them with the words “the Chief Executive Officer’s Monthly Report”. This amendment is necessary to reflect the change in practice of the City with the deletion of fortnightly Information Items.

• In clause 5 in the second paragraph include the words “to be nominated” after the word “eligible” where it appears in the third line. This proposed amendment was agreed at the Communications Portfolio as it was considered it better reflected the intent of the


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Policy No.


paragraph. • In clause 6 delete the second

paragraph which reads “Each Member shall be entitled to attend the equivalent of one interstate and one local event deemed to the of benefit to the City, annually.” In its entirety. This proposed amendment was agreed at the Communications Portfolio as it was considered the paragraph as written limited the number of events that any individual could attend.

• In the fourth paragraph delete the word “shall” where it appears after the word “year” and substitute it with the word “can”. This proposed amendment better reflects budgetary practices.

5.4.14 Advisory Committees

In clause 6 second paragraph, first line, after the word “election” include the following: “is the first task performed at that meeting and”. This proposed amendment is simply to better clarify processes to be adopted at the first meeting following an election.

5.4.21 Question Time and Public Statements at Council Meetings

In the third paragraph, after the word “granted” include the following: “, by Resolution of Council,”. After the last paragraph include a new paragraph to read: “The Presiding Member may, with absolute discretion, accept or reject a question deemed inappropriate, or determine that any complex questions requiring research be answered in writing.” These proposed amendments provide best meeting practice.

FINANCIAL IMPLICATIONS Nil.


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STAFF RECOMMENDATION (1 of 20)

Moved Cr R Mitchell Seconded Cr R Croft

That Council, following the annual review of policies in accordance with Council Policy 5.4.5, adopt the amendments contained within Appendix 12.6.2A to the following policies:

Policy

No. Policy

2.2.3 Fire Extinguishers in Council Plant and Vehicles 2.4.5 Upgrading of Existing Roads as a Condition of Subdivision 2.4.7 Crossovers 2.4.9 Supervision of the Construction of Road and Drainage Works

Within the City of Gosnells 2.4.10 Access to Lots With No Roads 2.4.11 Pedestrian and Cyclist Facilities in New Urban Subdivisions 2.4.17 Street and Directional Signage 5.1.16 Outbuildings – Rural and Residential Areas 5.4.12 Conference/ Study Tours/ Training Workshops 5.4.14 Advisory Committees 5.4.21 Question Time and Public Statements at Council Meetings

STAFF RECOMMENDATION (2 of 20) Moved Cr R Mitchell Seconded Cr R Croft

That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 2.4.13 Rehabilitation of Council Quarries as contained in Appendix 12.6.2B as it is no longer relevant.

(ABSOLUTE MAJORITY REQUIRED)


That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 5.1.18 Reduced Side Boundary Setback for Residential Zones as contained in Appendix 12.6.2B as it is no longer relevant as provisions are now covered by the Residential Design Codes.



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That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.1.9 Art Management Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.1.9 Art Management as contained in Appendix 12.6.2C.



That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.2.2 Community Sponsorship Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.2.2 Community Sponsorship as contained in Appendix 12.6.2C.



That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.3.3 Advertising/Exhibitions in Libraries as contained in Appendix 12.6.2B and substitute it with a new Policy 3.3.3 Information Displays and Advertisements in City of Gosnells Community Facilities and at Community Events as contained in Appendix 12.6.2C.



That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.4.1 Community Services Volunteer Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.4.1 Volunteer Services as contained in Appendix 12.6.2C.



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That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.4.2 Youth Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.4.2 Youth Services as contained in Appendix 12.6.2C.



That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 5.4.7 Retiring Councillors as contained in Appendix 12.6.2B and substitute it with a new Policy 5.4.7 Retiring Councillors - Recognition as contained in Appendix 12.6.2C.



That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 4.1.7 Investment Strategy as contained in Appendix 12.6.2B and substitute it with a new Policy 4.1.7 Investment Strategy as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Swearing in of Councillors” as contained in Appendix 12.6.2C.



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That Council adopt a new Policy “Freeman of the City” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “WALGA Delegates” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Use of Council’s Common Seal” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Plaques on City of Gosnells Facilities” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Flying of Flags on City of Gosnells Masts” as contained in Appendix 12.6.2C.



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That Council adopt a new Policy “Advertising of Subdivision Applications” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Appeals Against Council Decision on Application for Planning Approval – Independent Representation” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Community Services Provision” as contained in Appendix 12.6.2C.



That Council adopt a new Policy “Libraries – Public Internet Use and Online Services” as contained in Appendix 12.6.2C.


Additional Motion During debate Cr C Matison moved the following additional motion to the staff recommendations:

“That Council amend Policy 5.4.23 Elected Member Allowances and Expenses, in sub-clause 2.1.5 by including the word “or” after the word “Councillor” where it appears in the first line, with the amended sub-clause to read:


39

“Functions and presentations attended in the role as a Councillor or whilst deputising for the Mayor, that are supported by a copy of the relevant invitation or request for attendance.”.”

Cr C Matison provided the following reason for the motion:

“To enable Councillors attending functions etc as a result of a formal written invitation to be reimbursed vehicle expenses travelling to and from that function. The current policy only makes provision for when deputising for the Mayor and does not allow for individual elected member acceptance/attendance at other formal invitations which many Councillors receive in carrying out their role as a Councillor.”

Cr W Barrett seconded Cr Matison’s additional motion. At the conclusion of debate the Mayor put Cr Matison’s additional motion, which reads:

COUNCIL RESOLUTION

556 Moved Cr C Matison Seconded Cr W Barrett That Council amend Policy 5.4.23 Elected Member Allowances and Expenses, in sub-clause 2.1.5 by including the word “or” after the word “Councillor” where it appears in the first line, with the amended sub-clause to read:

“Functions and presentations attended in the role as a Councillor or whilst deputising for the Mayor, that are supported by a copy of the relevant invitation or request for attendance.”

CARRIED 6/4 FOR: Cr W Barrett, Cr R Croft, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Cr P Wainwright, Cr R Mitchell, Cr S Moss and Cr O Searle.

Notation During the meeting, the Mayor advised that as an Absolute Majority had not been achieved (minimum of seven (7) Councillors in favour of the motion), the proposed additional motion from Cr Matison was lost. Following conclusion of the meeting, however, it was revealed a simple majority only was required resulting in Cr Matison’s additional motion being carried. The Mayor announced that she would proceed with the staff recommendations individually.


40

Amendment Cr S Moss moved the following amendment to staff recommendation (1 of 20) as she believed the residents and ratepayers of the City have the right to ask questions and make statements and that the current provisions are adequate regarding this issue:

“That the following paragraph:

“The Presiding Member may, with absolute discretion, accept or reject a question deemed inappropriate, or determine that any complex questions requiring research be answered in writing.”

not be added in Policy 5.4.21 and that the status quo remain as is.”

Cr O Searle Seconded Cr Moss’s proposed amendment. 8.41pm - Cr R Croft left the meeting. 8.42pm – Cr R Croft returned to the meeting. Notation Cr R Mitchell announced that he had overlooked declaring an Impartiality Interest in item 12.4.1 “Reticulation of Maddington Recreation Ovals”, due to being Council’s representative on Maddington Sports Club Committee, in accordance with Regulation 34C of the Local Government (Administration) Regulations 1996. Amendment The Mayor suggested it would be more appropriate to word Cr Moss’ proposed amendment to Recommendation (1 of 20) as follows:

“That staff recommendation (1 of 20) be amended by inserting the following words at the end of the motion:

“subject to deletion of the following new paragraph to Policy 5.4.21, which reads:


and that the status quo remain as is.”.”


41

At the conclusion of debate the Mayor put Cr Moss’s proposed amendment, which reads: Moved Cr S Moss Seconded Cr O Searle

“That staff recommendation (1 of 20) be amended by inserting the following words at the end of the motion:

“subject to deletion of the following new paragraph to Policy 5.4.21, which reads:


and that the status quo remain as is.”, with the amended recommendation to read:

“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, adopt the amendments contained within Appendix 12.6.2A to the following policies:

Policy No. Policy 2.2.3 Fire Extinguishers in Council Plant and Vehicles 2.4.5 Upgrading of Existing Roads as a Condition of

Subdivision 2.4.7 Crossovers 2.4.9 Supervision of the Construction of Road and

Drainage Works Within the City of Gosnells 2.4.10 Access to Lots With No Roads 2.4.11 Pedestrian and Cyclist Facilities in New Urban

Subdivisions 2.4.17 Street and Directional Signage 5.1.16 Outbuildings – Rural and Residential Areas 5.4.12 Conference/ Study Tours/ Training Workshops 5.4.14 Advisory Committees 5.4.21 Question Time and Public Statements at Council

Meetings

subject to deletion of the following new paragraph to Policy 5.4.21, which reads:

“The Presiding Member may, with absolute discretion, accept or reject a question deemed inappropriate, or determine that any complex


42

questions requiring research be answered in writing.”

and that the status quo remain as is.”,

LOST 2/8 FOR: Cr S Moss and Cr O Searle.

AGAINST: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

The amendment having been lost, the Mayor then put the staff recommendation, which reads: Staff Recommendation (1 of 20):

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 557 Moved Cr R Mitchell Seconded Cr R Croft

“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, adopt the amendments contained within Appendix 12.6.2A to the following policies:

Policy

No. Policy

2.2.3 Fire Extinguishers in Council Plant and Vehicles 2.4.5 Upgrading of Existing Roads as a Condition of Subdivision 2.4.7 Crossovers 2.4.9 Supervision of the Construction of Road and Drainage Works

Within the City of Gosnells 2.4.10 Access to Lots With No Roads 2.4.11 Pedestrian and Cyclist Facilities in New Urban Subdivisions 2.4.17 Street and Directional Signage 5.1.16 Outbuildings – Rural and Residential Areas 5.4.12 Conference/ Study Tours/ Training Workshops 5.4.14 Advisory Committees 5.4.21 Question Time and Public Statements at Council Meetings”

CARRIED BY ABSOLUTE MAJORITY 8/2 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Cr S Moss and Cr O Searle.


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Staff Recommendation (2 of 20):


“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 2.4.13 Rehabilitation of Council Quarries as contained in Appendix 12.6.2B as it is no longer relevant.”

CARRIED BY ABSOLUTE MAJORITY 10/0 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Nil.



559 Moved Cr R Mitchell Seconded Cr R Croft

“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 5.1.18 Reduced Side Boundary Setback for Residential Zones as contained in Appendix 12.6.2B as it is no longer relevant as provisions are now covered by the Residential Design Codes.”


AGAINST: Nil.



“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.1.9 Art Management Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.1.9 Art Management as contained in Appendix 12.6.2C.”


AGAINST: Nil.


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“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.2.2 Community Sponsorship Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.2.2 Community Sponsorship as contained in Appendix 12.6.2C.”

CARRIED BY ABSOLUTE MAJORITY 9/1 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.




“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.3.3 Advertising/Exhibitions in Libraries as contained in Appendix 12.6.2B and substitute it with a new Policy 3.3.3 Information Displays and Advertisements in City of Gosnells Community Facilities and at Community Events as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.4.1 Community Services Volunteer Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.4.1 Volunteer Services as contained in Appendix 12.6.2C.”


AGAINST: Nil.


45




“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 3.4.2 Youth Policy as contained in Appendix 12.6.2B and substitute it with a new Policy 3.4.2 Youth Services as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 5.4.7 Retiring Councillors as contained in Appendix 12.6.2B and substitute it with a new Policy 5.4.7 Retiring Councillors - Recognition as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council, following the annual review of policies in accordance with Council Policy 5.4.5, revoke Policy 4.1.7 Investment Strategy as contained in Appendix 12.6.2B and substitute it with a new Policy 4.1.7 Investment Strategy as contained in Appendix 12.6.2C.”




46



“That Council adopt a new Policy “Swearing in of Councillors” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Freeman of the City” as contained in Appendix 12.6.2C.”






“That Council adopt a new Policy “WALGA Delegates” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Use of Council’s Common Seal” as contained in Appendix 12.6.2C.”


AGAINST: Nil.


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“That Council adopt a new Policy “Plaques on City of Gosnells Facilities” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Flying of Flags on City of Gosnells Masts” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Advertising of Subdivision Applications” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Appeals Against Council Decision on Application for Planning Approval – Independent Representation” as contained in Appendix 12.6.2C.”


AGAINST: Nil.


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“That Council adopt a new Policy “Community Services Provision” as contained in Appendix 12.6.2C.”


AGAINST: Nil.



“That Council adopt a new Policy “Libraries – Public Internet Use and Online Services” as contained in Appendix 12.6.2C.”


AGAINST: Nil.

Notation At the conclusion of the meeting it was revealed that of the staff recommendations contained within item 12.6.2 stating in the agenda “ABSOLUTE MAJORITY REQUIRED”, this voting requirement only applied to those motions revoking previous Council policies, namely staff recommendations (2, 3, 4, 5, 6, 7, 8, 9, and 10 of 20). The voting requirement for the remaining staff recommendations was “simple majority” only.


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11. MINUTES OF COMMITTEE MEETINGS 11.1 CITY OF GOSNELLS HERITAGE ADVISORY COMMITTEE File: C1 23 (LPS) Appendix: 11.1A Minutes of the City of Gosnells Heritage Advisory Committee

Meeting held on Thursday 19 June 2003 PURPOSE OF REPORT For Council to receive the Minutes of the City of Gosnells Heritage Advisory Committee Meeting held on Thursday 19 June 2003. BACKGROUND The City of Gosnells Heritage Advisory Committee meets every two (2) months to oversee issues of management and care of Council's heritage properties and broader heritage issues within the City of Gosnells. DISCUSSION The business of the Meeting is reported in the Minutes of the City of Gosnells Heritage Advisory Committee Meeting held on Thursday 19 June 2003 provided as Appendix 11.1A. There was one (1) recommendation made at this meeting held on 19 June 2003, which requires Council adoption. The Committee discussed the events surrounding the recent auction of Maddington Park and also the auction of artifacts from the site. Members expressed the opinion that there may be an advantage in nominated members of this committee to provide advice to Council on future development of the property. The reason expressed by Committee members was that Maddington Park is one of the finest examples of a colonial home still in existence in the metropolitan area. As such, it would be appropriate to establish a subcommittee of the Heritage Advisory Committee should Council see this as advantageous. FINANCIAL IMPLICATIONS Nil.


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577 Moved Cr R Croft Seconded Cr P Wainwright

“That Council receive the Minutes of the City of Gosnells Heritage Advisory Committee Meeting held on 19 June 2003 as attached in Appendix 11.1A.:


AGAINST: Nil.

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 578 Moved Cr R Croft Seconded Cr P Wainwright

“That Council adopt Recommendation 23 of the City of Gosnells Heritage Advisory Committee, held on 19 June 2003, which reads:

"That a sub-committee be formed from members of the Heritage Advisory Committee consisting of Cr J Brown, Local Studies Librarian and two other interested members to review, monitor and report back to this Committee, in the interests of the historical value of the property, discussions on the processes regarding the sale of Maddington Park and the future use of the site.".”


AGAINST: Nil.


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The Mayor advised the meeting that she due to being Chairman of Hillside Farm Management Committee had disclosed an Impartiality Interest in the following item in accordance with Regulation 34C of the Local Government (Administration) Regulations 1996. 11.2 HILLSIDE FARM MANAGEMENT COMMITTEE File: C1/10/2 (RW) RW6.1A

Appendix: 11.2A Minutes of Hillside Farm Management Committee Meeting held on 5 August 2003

PURPOSE OF REPORT For Council to receive the Minutes and consider the recommendations of the Hillside Farm Management Committee Meeting held on Tuesday 5 August 2003. BACKGROUND The Hillside Farm Management Committee meets on a monthly basis to discuss the development of the community component of the farm. The volunteer committee members are currently providing labour to develop the farm. The Permaculture Association of Western Australia have several Work for the Dole Programs in operation, benefiting the farm in several areas. The Education Department continues to provide considerable assistance to develop the community component of the farm. DISCUSSION There were no recommendations made at the Hillside Farm Management Committee Meeting held on 5 August 2003 that require Council’s adoption. FINANCIAL IMPLICATIONS Nil.



That Council receive the Minutes of the Hillside Farm Management Committee Meeting held on Tuesday 5 August 2003 as attached in Appendix 11.2A.

Notation Cr D Griffiths, due to being a member of the Committee disclosed an Impartiality Interest in this item in accordance with Regulation 34C of the Local Government (Administration) Regulations 1996.


52

There being no further debate, the Mayor put the staff recommendation, which reads:


“That Council receive the Minutes of the Hillside Farm Management Committee Meeting held on Tuesday 5 August 2003 as attached in Appendix 11.2A.”


AGAINST: Nil.

12. REPORTS 12.1 CHIEF EXECUTIVE OFFICER’S REPORT


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12.2 COMMUNITY SERVICES 12.2.1 MEALS ON WHEELS 10TH NATIONAL CONFERENCE – CANBERRA

30 SEPTEMBER TO 2 OCTOBER 2003 File: S11/1/5 (BH) Appendix: 12.2.1A Conference Programme PURPOSE OF REPORT To seek the approval of Council for an Elected Member and the Community Services Officer – Addie Mills Centre to attend the Meals on Wheels 10th National Conference to be held in Canberra from 30 September 2003 to 2 October 2003. BACKGROUND The Australian Meals on Wheels Association (AMOWA), with the support of the national sponsor, NESTLE, is holding its next biennial conference in Canberra. The AMOWA is located in New South Wales and is the peak organisation for meals on wheels services throughout Australia. These services deliver 8.4 million meals to 86,000 clients per year. The year 2003 marks the 50th anniversary of meals on wheels services in Australia. The Community Services Officer is a member of the steering group, which established the Western Australian chapter of the AMOWA. Through this chapter strong and continual involvement with the parent body, issues at National, State and Local levels are discussed and addressed. The Community Services Officer was presented with a Certificate of Achievement by former Health Minister Bob Kuchera for her participation in the inaugural training package for meals on wheels service providers. DISCUSSION The AMOWA’s mission statement promotes the concept of “care in the community” and encourages and supports the involvement of volunteers in the provision of the Meals on Wheels service in Australia. The aims and objectives include: • To actively represent and promote at a national level all member Meals on

Wheels organisations.

• To act in an advisory and advocacy role, information and resource service.

• To encourage co-operation with other support groups.

• To assist with the development of broad standards to facilitate best practice.

• To develop research on matters relating to these objectives.

The conference theme is “The Future Starts Tomorrow – Are We Ready?” and will provoke discussion of several regulatory and social issues of current and future importance to providers of meals on wheels services. Proposed Health Department regulations, which will impact on the City of Gosnells’ current and future provision of a meals on wheels service, include:


54

• Changes to labelling requirements. • Removal of the current subsidy for meals provided within a Centre. • Auditing and legal requirements associated with the implementation of the

Hazard Analysis Critical Control Point (HACCP) system. The City of Gosnells is recognised as an innovative provider of programmes and services to seniors and people with a disability. It is essential that the City both maintains up to date knowledge of service provision issues and has a voice in discussing and resolving issues, which affect the well being of a large proportion of the community. In the 2002/2003 financial year, Addie Mills Centre staff and volunteers prepared and delivered 42,760 meals. As the Officer responsible for the day to day operational coordination of the meals on wheels service, the Community Services Officer is ideally placed to share service delivery successes, problems and solutions with peers from throughout Australia. Through this collaboration, the City’s delegates will gain an understanding of the effectiveness of varying approaches to service delivery in various contexts. This will be invaluable for evaluating the City of Gosnells meals on wheels service and for planning the future delivery of a sustainable meals service, which continues to meet the needs of an increasing number of people in the local community who are frail, aged or have a disability. FINANCIAL IMPLICATIONS Costs per person are as follows – subject to availability:

Conference Registration 350 Return Conference Airfare (Qantas)* 580 Accommodation (4 nights) 520 Out of Pocket Expenses, approximately 310 Total $1760

* Airfare is being offered to delegates at a discounted price of 40%, dependent on availability at time of booking. Funds are available from Account No. 40401.110.1023 and 60802.110.1023 Training and Conferences for attendance by an Elected Member and Addie Mills Centre Staff Training respectively.


Moved Cr R Mitchell Seconded Cr C Matison

That Council authorise Councillor _______________ and the Community Services Officer to attend the Meals on Wheels 10th National Conference in Canberra on 30 September to 2 October 2003 for an approximate cost of $1,760 each, with funds being met from Account No. 40401.110.1023 and 60802.110.1023 respectively.


55

Amendment In light of there being no nomination for a Councillor to attend the Meals on Wheels 10th National Conference, Cr O Searle moved the following amendment to the staff recommendation:

Moved Cr O Searle Seconded Cr C Matison

That the staff recommendation be amended by deleting the words “Councillor _______________ and” where they appear in the first line after the word “authorise”, deleting the word “each” where they appear in the fourth line after the figure “$1,760”, deleting the numerals and word “40401.110.1023 and” where they appear in the fifth line after the words “Account No.” and deleting the word “respectively” where it appears in the fifth line after the numerals “60802.110.1023”, with the amended recommendation to read:

“That Council authorise the Community Services Officer to attend the Meals on Wheels 10th National Conference in Canberra on 30 September to 2 October 2003 for an approximate cost of $1,760, with funds being met from Account No. 60802.110.1023.”


AGAINST: Nil.

The amendment was put and carried with the amendment becoming the substantive motion. The Mayor then put the substantive motion, which reads:

COUNCIL RESOLUTION 580 Moved Cr O Searle Seconded Cr C Matison

“That Council authorise the Community Services Officer to attend the Meals on Wheels 10th National Conference in Canberra on 30 September to 2 October 2003 for an approximate cost of $1,760, with funds being met from Account No. 60802.110.1023.”


AGAINST: Nil.


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12.2.2 TENDER 24/2003 – SUPPLY OF CATERING GOODS AT LEISURE WORLD

File: L4/2/6 (SC) Appendix: 12.2.2A Details of Tender Submissions Including Sponsorships PURPOSE OF REPORT For Council to award Tender 24/2003 – Supply of Catering Goods at Leisure World for a three (3) year period commencing 27 August 2003. BACKGROUND Tender 24/2003 was advertised in the West Australian newspaper on 31 May 2003. The tender called for provision of: • Ice cream – over the counter and vending

• Dairy goods

• Fresh fruit juice

• Flavoured milk

• Frozen goods

The tender also required that tenderers detail their commitment to the following: • Cash sponsorship of programmes at Leisure World.

• Level of discounting on wholesale price

• Level of contribution to staff uniforms and other promotional opportunities.

• Level of commission on vending sales

Tenders for the Supply of Catering Goods at Leisure World closed on 18 June 2003 and submissions were received from the following two (2) companies.

Name Address Peters and Brownes Group 22 Geddes Street, Balcatta WA 6021 National Foods – Dairy Division 86 Radium Street, Bentley WA 6102

At Appendix 12.2.2A Details of Tender 24/2003 Submissions Including Sponsorship, it should be noted that the tender from National Foods made no offer to supply ice creams and frozen foods (chips, wedges, spring rolls etc). DISCUSSION Using a strict interpretation, the National Foods tender was non-compliant since part 8 of the instructions to tenderers reads, “unless otherwise stated in this Request, Tenders must be for all of the Requirements”. However to show fairness an evaluation was


57

carried out. Using the evaluation matrix included in the tender documents a score has been applied to each tender.

Contract Evaluation and

Weighting Table

Weighting Peters & Brownes

NationalFoods

Staff Comments

Price (withdiscount)

50% 43% 50% The tender from National Foods made no offer to supply ice creams and frozen foods (chips, wedges, spring rolls etc). However, across the range of comparable milk and juice products, National Foods price, with discount, is consistently cheaper by a range of 9%-14%. A decision to buy National Foods milk and juice and other products from Peters and Brownes could be expected to reduce significantly the value of the sponsorship offer from Peters and Brownes. *

Promotional Support

25% 25% 8% The value of the Peters and Brownes sponsorship offer is greater than that of National Foods.

Product Range 15% 15% 7% National Foods made no offer to supply ice creams or frozen goods whereas Peters and Brownes can supply the whole range of requiredproducts.

Customer Service (Technical Support, Delivery, Efficiency etc)

10% 10% 9% Peters and Brownes have supplied Leisure World for nearly 10 years and have proven to provide good customer service.

TOTAL 93% 74%

* Of the $62,000 pa Leisure World expects to spend on this catering goods contract, approximately $14,000 pa (22%) of this is spent on Milk and Juice Products. If one assumes an average saving of 11.5% (National Foods being cheaper by a range of 9-14%), potential savings of $1,610 could be made. The cost of taking this saving and splitting the purchase of catering goods between National Foods and Peters and Brownes can be summarized as an expected reduction in the value of the sponsorship offered by Peters and Brownes. It could be reasonable to assume 22% or $2,200 less than the $10,000 offer. At face value, the value of the Peters and Brownes sponsorship is far greater than potential savings made by purchasing milk and juice products from National Foods.


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FINANCIAL IMPLICATIONS The cost associated with this tender is included in the 2003/2004 Leisure World Operational Budget. If accepted, the sponsorship offer by Peters and Brownes will increase sponsorship income for the Leisure World Café (Job 61104.3306.196) in 2003/04 to $10,000, which is $6,000 in excess of that currently budgeted.


581 Moved Cr P Wainwright Seconded Cr R Croft

“That Council award Tender 24/2003 - Supply of Catering Goods Leisure World to Peters and Brownes, 22 Geddes Street, Balcatta in accordance with the schedule of rates in the Tender submission for a three (3) year period commencing 27 August 2003.”


AGAINST: Nil.


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12.3 CORPORATE SERVICES The Mayor advised the meeting that Cr S Iwanyk due to family owning a residence in the Corfield Street precinct had disclosed a Financial Interest in the following item, in particular pages 31 and 33 of the appendices where it mentions Corfield Street Job, in accordance with Section 5.60 of the Local Government Act 1995. 9.05pm – Cr S Iwanyk left the meeting. 12.3.1 FINANCIAL REPORTS - JUNE 2003 File: F1/6/1 (MR) aug26_93fin

Previous Ref: Strategic Planning Committee 21 November 2000 (Recommendation 41)

Appendix: 12.3.1A Operating Statement by Directorate 12.3.1B Statement and graphs showing breakdown of operating

income and expenditure by programme 12.3.1C Balance Sheet 12.3.1D Summaries of Reserves, Town Planning Schemes 12.3.1E Debtors report 12.3.1F Investment report 12.3.1G Cash Flow Projection to 30 June 2003 12.3.1H Capital Works Report

PURPOSE OF REPORT For Council to adopt the financial reports for the month of June 2003. BACKGROUND Recommendation 41 of the Strategic Planning Committee meeting held 21 November 2000 refers:

“That in accordance with regulation 34 of the Local Government (Financial Management) Regulations 1996, Council receive the following reports on a monthly basis: 1. Summary and report on variances 2. Operating Statement by Directorate 3. Graphs showing breakdown of operating income and expenditure

by programme 4. Debtors report 5. Investments report 6. Capital Expenditure report.”

DISCUSSION The financial statements for the month of June 2003 are appended.


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STAFF RECOMMENDATION Moved Cr P Wainwright Seconded Cr R Croft

That Council, in accordance with regulation 34 of the Local Government (Financial Management) Regulations 1996, adopt the following reports, attached as per Appendix 12.3.1A to 12.3.1H for the period ended 30 June 2003. A. Operating Statement by Directorate B. Statement and graphs showing breakdown of operating income

and expenditure by programme C. Balance Sheet D. Summaries of Reserves, Town Planning Schemes E. Debtors report F. Investment report G. Cash Flow Projection to 30 June 2003 H. Capital Works Report.

Amendment During debate Cr R Mitchell moved the following amendment to the staff recommendation:

“That the staff recommendation be amended by inserting the word “interim” before the word reports where it appears in the second line, as the figures shown in the reports are interim figures only and are subject to year-end amendment and audit adjustment.”

Cr C Matison seconded the proposed amendment. At the conclusion of debate the Mayor put Cr Matison’s proposed amendment, which reads: Moved Cr R Mitchell Seconded Cr C Matison

“That the staff recommendation be amended by inserting the word “interim” before the word reports where it appears in the second line, as the figures shown in the reports are interim figures only and are subject to year-end amendment and audit adjustment”, with the amended recommendation to read:

“That Council, in accordance with regulation 34 of the Local Government (Financial Management) Regulations 1996, adopt the


61

following interim reports, attached as per Appendix 12.3.1A to 12.3.1H for the period ended 30 June 2003. A. Operating Statement by Directorate B. Statement and graphs showing breakdown of operating income

and expenditure by programme C. Balance Sheet D. Summaries of Reserves, Town Planning Schemes E. Debtors report F. Investment report G. Cash Flow Projection to 30 June 2003 H. Capital Works Report”

CARRIED 9/0 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle, Cr C Matison, Cr D Griffiths and Cr PM Morris.

AGAINST: Nil.

The amendment having been put and carried formed the substantive motion. The Mayor subsequently put the substantive motion, which reads:

COUNCIL RESOLUTION 582 Moved Cr R Mitchell Seconded Cr C Matison

“That Council, in accordance with regulation 34 of the Local Government (Financial Management) Regulations 1996, adopt the following interim reports, attached as per Appendix 12.3.1A to 12.3.1H for the period ended 30 June 2003. A. Operating Statement by Directorate B. Statement and graphs showing breakdown of operating income and

expenditure by programme C. Balance Sheet D. Summaries of Reserves, Town Planning Schemes E. Debtors report F. Investment report G. Cash Flow Projection to 30 June 2003 H. Capital Works Report”

CARRIED 9/0 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr O Searle, Cr C Matison, Cr D Griffiths and Cr PM Morris.

AGAINST: Nil.

9.07pm – Cr S Iwanyk returned to the meeting. Notation The Mayor, upon the return of Cr S Iwanyk to the meeting, advised that Council had endorsed an amendment to the staff recommendation.


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12.3.2 PAYMENT OF ACCOUNTS File: F1/6/1 (GW) aug26_03acc

PURPOSE OF REPORT To advise Council of payments made for the period 16 July 2003 to 19 August 2003. DISCUSSION Payments of $12,125,075.75 as detailed in the cheque listing for the period 16 July 2003 to 19 August 2003 which was circulated to Councillors under separate cover and will be tabled at the meeting, have been approved by the Director Corporate Services under delegated authority. Notation The Mayor tabled the cheque listing for the period 16 July 2003 to 19 August 2003.


583 Moved Cr R Croft Seconded Cr R Mitchell

“That Council note the payment of accounts as shown in the cheque listing for the period 16 July 2003 to 19 August 2003, as tabled.”


AGAINST: Nil.


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12.3.3 BUDGET VARIATIONS File: F1/4/1 (MR) aug26_03bv

PURPOSE OF REPORT To seek approval from Council to adjust the 2003/2004 Municipal Budget. DISCUSSION In accordance with Section 6.8 of the Local Government Act 1995 a local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure: a) is incurred in a financial year before the adoption of the annual budget by the

local government b) is authorised in advance by Council resolution, or c) is authorised in advance by the Mayor or President in an emergency. Approval is therefore sought for the following budget adjustments for the reasons specified.

Account Number Type Account Description Debit $

Credit $

Job95132.100.1 Capital The Avenues: Subdivisional Footpath Construction

31,500

Job95132.5005.53 Income The Avenues: Contributions - Capital

31,500

Reason: Fund footpath construction for WAPC 105446 from subdivision contributions

Job250.700.3 Capital Plant Acquisitions 478,900 Job250.702.55 Capital Plant Disposals 251,330Job250.5004.52 Income Bush Fire Brigade - Non

Operating Grant 100,450

Job250.5008.49 Income Transfer from Plant & Equipment Reserve - Capital

127,120

Reason: Plant acquisitions and disposals initially planned for 2002/2003

Job80061.100.3 Capital Warton Rd/Matilda St – Road Construction

30,000

Job80062.100.3 Capital Nicholson Rd/Spencer Rd – Road Construction

90,000

Job80063.100.3 Capital Southern River Rd/Stennett St – Road Construction

30,000

Job80061.5004.52 Income Warton Rd/Matilda St - Non Operating Grant

30,000


64


Credit $

Job80062.5004.52 Income Nicholson Rd/Spencer Rd – Non Operating Grant

90,000

Job80063.5004.52 Income Southern River Rd/Stennett St – Non Operating Grant

30,000

Reason: Allocate works for Federal Black Spot project funding to identified locations

Job80064.100.3 Capital Spencer - Vance to Berehaven: Road Construction

24,000

Job80065.100.3 Capital Warton Rd/Amherst Rd – Road Construction

182,800

Job80066.100.3 Capital Warton Rd/Moss St – Road Construction

30,000

Job80067.100.3 Capital Albany Hwy/Gosnells Rd West - Road Construction

20,000

Job80068.100.3 Capital Warton Rd – Ranford to Furley: Road Construction

45,000

Job80069.100.3 Capital Spencer Rd/Burslem Dr – Road Construction

120,000

Job80070.100.3 Capital Belmont Rd/Davison St – Road Construction

30,000

Job80071.100.3 Capital Spencer Rd/Langford Ave - Road Construction

45,000

Job80072.100.3 Capital Nicholson Rd/Langford Ave - Road Construction

36,000

Job80060.100.3 Capital Road Crash Funding – Various Black Spot

532,800

Job80060.5004.52 Income Non Operating Grant – Various Black Spot

355,200

Job80064.5004.52 Income Spencer – Vance to Berehaven: Non Operating Grant

16,000

Job80065.5004.52 Income Warton Rd/Amherst Rd – Non Operating Grant

121,867

Job80066.5004.52 Income Warton Rd/Moss St – Non Operating Grant

20,000

Job80067.5004.52 Income Albany Hwy/Gosnells Rd West - Non Operating Grant

13,333

Job80068.5004.52 Income Warton Rd – Ranford to Furley: Non Operating Grant

30,000

Job80069.5004.52 Income Spencer Rd/Burslem Dr – Non Operating Grant

80,000

Job80070.5004.52 Income Belmont Rd/Davison St – Non Operating Grant

20,000

Job80071.5004.52 Income Spencer Rd/Langford Ave - Non Operating Grant

30,000

Job80072.5004.52 Income Nicholson Rd/Langford Ave - Non Operating Grant

24,000


65


Credit $

Reason: Allocate State Black Spot project funding to identified locations

Job6945.1.1 Expense Youth Liaison Service 23,200 Job6941.1.1 Expense SafeCity Email Crime Alerts

(SECA/”eWatch”) 12,200

Job6947.1.3 Expense SafeCity Audits (Home Safety & Prevention)

10,400

Job6923.1.1 Expense Neighbourhood Watch 22,700 Job6945.5000.51 Income Youth Liaison Service -


Job6941.5000.51 Income SafeCity Email Crime Alerts (SECA/”eWatch”) - Operating Grant

12,200

Job6947.5000.51 Income SafeCity Audits (Home Safety & Prevention) - Operating Grant

10,400

Job6923.5000.51 Income Neighbourhood Watch - Operating Grant

22,700

Reason: Recognise use of grants received from Office of Crime Prevention

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 584 Moved Cr D Griffiths Seconded Cr W Barrett

“That Council approve the following adjustments to the Municipal Budget:

Account Number Account Description Debit $

Credit $

Job95132.100.1 The Avenues: Subdivisional Footpath Construction

31,500

Job95132.5005.53 The Avenues: Contributions - Capital

31,500

Job250.700.3 Plant Acquisitions 478,900 Job250.702.55 Plant Disposals 251,330 Job250.5004.52 Bush Fire Brigade - Non


Job250.5008.49 Transfer from Plant & Equipment Reserve - Capital

127,120

Job80061.100.3 Warton Rd/Matilda St – Road Construction

30,000

Job80062.100.3 Nicholson Rd/Spencer Rd – Road Construction

90,000


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Credit $

Job80063.100.3 Southern River Rd/Stennett St – Road Construction

30,000

Job80061.5004.52 Warton Rd/Matilda St - Non Operating Grant

30,000

Job80062.5004.52 Nicholson Rd/Spencer Rd – Non Operating Grant

90,000

Job80063.5004.52 Southern River Rd/Stennett St – Non Operating Grant

30,000

Job80064.100.3 Spencer - Vance to Berehaven: Road Construction

24,000

Job80065.100.3 Warton Rd/Amherst Rd – Road Construction

182,800

Job80066.100.3 Warton Rd/Moss St – Road Construction

30,000

Job80067.100.3 Albany Hwy/Gosnells Rd West - Road Construction

20,000

Job80068.100.3 Warton Rd – Ranford to Furley: Road Construction

45,000

Job80069.100.3 Spencer Rd/Burslem Dr – Road Construction

120,000

Job80070.100.3 Belmont Rd/Davison St – Road Construction

30,000

Job80071.100.3 Spencer Rd/Langford Ave - Road Construction

45,000

Job80072.100.3 Nicholson Rd/Langford Ave - Road Construction

36,000

Job80060.100.3 Road Crash Funding – Various Black Spot

532,800

Job80060.5004.52 Non Operating Grant – Various Black Spot

355,200

Job80064.5004.52 Spencer – Vance to Berehaven: Non Operating Grant

16,000

Job80065.5004.52 Warton Rd/Amherst Rd – Non Operating Grant

121,867

Job80066.5004.52 Warton Rd/Moss St – Non Operating Grant

20,000

Job80067.5004.52 Albany Hwy/Gosnells Rd West - Non Operating Grant

13,333

Job80068.5004.52 Warton Rd – Ranford to Furley: Non Operating Grant

30,000


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Credit $

Job80069.5004.52 Spencer Rd/Burslem Dr – Non Operating Grant

80,000

Job80070.5004.52 Belmont Rd/Davison St – Non Operating Grant

20,000

Job80071.5004.52 Spencer Rd/Langford Ave - Non Operating Grant

30,000

Job80072.5004.52 Nicholson Rd/Langford Ave - Non Operating Grant

24,000

Job6945.1.1 Youth Liaison Service 23,200 Job6941.1.1 SafeCity Email Crime

Alerts (SECA/”eWatch”) 12,200

Job6947.1.3 SafeCity Audits (Home Safety & Prevention)

10,400

Job6923.1.1 Neighbourhood Watch 22,700 Job6945.5000.51 Youth Liaison Service -


Job6941.5000.51 SafeCity Email Crime Alerts (SECA/”eWatch”) - Operating Grant

12,200

Job6947.5000.51 SafeCity Audits (Home Safety & Prevention) - Operating Grant

10,400

Job6923.5000.51 Neighbourhood Watch - Operating Grant

22,700”


AGAINST: Nil.


68

12.3.4 PRINCIPAL ACTIVITIES PLAN File: F1/7 (RB) aug26_03princ

Appendix: 12.3.4A Copy of Plan PURPOSE OF REPORT To obtain Council approval for the City of Gosnells Principal Activities Plan for the period 1 July 2003 to 30 June 2007. BACKGROUND Section 5.56 of the Local Government Act 1995 requires all local governments, to each year, prepare a plan of their principal activities for the next four (4) years. The plan contains: • a description of all the principal activities proposed to be commenced or

continued during the next four years;

• an explanation of why they are being carried out, the expected costs, how they are expected to be funded and how performance will be assessed; and

• an estimate of the total income and expenditure for each of the four years.

The City's principal activities for the defined period, are as follows: • Information Technology and Records Management

• Southern River Urban Development Framework

• SafeCity Initiative

• Waste Management

• Libraries and Heritage

• Road Asset Management

• City of Gosnells Leisure World

• Southern River Road Site Rehabilitation

• Revitalisation of Gosnells Town Centre

• Plant Replacement

• Parks and Reserves Development

• Maddington / Kenwick Sustainable Communities Initiative

DISCUSSION This is the seventh year that Council has prepared a Principal Activities Plan. In accordance with section 5.57 of the Local Government Act (1995), public notice was given inviting members of the public to make submissions in relation to the plan for a


69

period of forty-two days. This time has now expired and the plan is presented to Council (Appendix 12.3.4A refers). Council is required to consider any submissions received and may accept the plan with or without modification. No submissions were received during the advertising period. A Four-Year Strategic Financial Plan has again been included. This Plan, which will be updated each year, forecasts (using growth, the Consumer Price Index (CPI) and strategic assumptions) the resources available to the City of Gosnells for capital and non-recurring expenditure. Once the quantum of funds available is calculated, capital and non-recurring expenditure proposals are projected by responsible managers and directors. After review these are subjected to analysis utilising a Resource Allocation Model developed by Curtin University. This evaluates outcomes based on scores taking into account criteria, including fit with the City of Gosnells strategic plan, community impact and efficiency improvements. In effect, projects are rated on the basis of cost-benefit to the City. Councillors have input into this process and make the final decisions on the projects incorporated in the forecasts. A copy of the Principal Activities Plan is attached as Appendix 12.3.4A which has been amended to be congruent with the City of Gosnells 2003/2004 budget. In addition further information has been provided in the plan to enhance its value to users. FINANCIAL IMPLICATIONS The financial implications of this plan are inherent and are shown in Appendix 12.3.4A.


585 Moved Cr P Wainwright Seconded Cr W Barrett

“That Council adopt year 2003/2004 of the Principal Activities Plan as contained in Appendix 12.3.4A.”


AGAINST: Nil.

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 586 Moved Cr P Wainwright Seconded Cr W Barrett


CARRIED 8/2 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.



70

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 587 Moved Cr P Wainwright Seconded Cr W Barrett


CARRIED 8/2 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.



588 Moved Cr P Wainwright Seconded Cr W Barrett


CARRIED 9/1 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr O Searle, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.

AGAINST: Cr S Moss.


71

12.3.5 CONFERENCE – SPATIAL SCIENCES INSTITUTE AUSTRALIA File: G1/1 (DB) Aug26_03con

Appendix: 12.3.5A Conference Programme PURPOSE OF REPORT To seek the approval of Council for an Elected Member and the GIS Officer to attend the Spatial Sciences Institute, (SSI) 2003 Conference. BACKGROUND Advice has been received from the SSI that their inaugural Annual Conference will be held in Canberra from Monday 22 September 2003 to Friday 26 September 2003. This conference combines for the first time the convocations of the five (5) Professional Associations involved in the Spatial Sciences field. A copy of the preliminary conference content is attached as Appendix 12.3.5A. DISCUSSION The City of Gosnells is a Corporate Member of the Spatial Sciences Institute which is a professional body serving interests of people in the Geographic Information Systems, Cartographic, Surveying and Remote Sensing fields. The Australasian Urban and Regional Information Systems Association (AURISA) of which the City of Gosnells was previously a member is now incorporated within the Spatial Sciences Institute. The Spatial Sciences Institute Conference provides information across many industries, including Government. This conference agenda features the following items of direct interest to the City of Gosnells. • Preview of MapInfo OpenGIS and .NET Strategies

• OpenGIS Australasia Launch

• Breaking down barriers to use of spatial data

• Urban Systems – remote sensing & mapping

FINANCIAL IMPLICATIONS The estimated costs per person (subject to availability) of attending the MISA Annual Conference are as follows: $ Conference registration 770 Return Conference Airfare (Virgin Blue) 860 Accommodation 660 Out of pocket expenses 240 Total per person $2,530


72

Funds are available from Accounts numbered 40401.110.1023 and 71620.110.1023 Training and Conferences for attendance by Elected Members and the GIS Officer respectively.


Moved Cr R Mitchell Seconded Cr D Griffiths

That Council authorise Councillor ________________ and the GIS Officer to attend the Spatial Sciences Institute (SSI) 2003 Conference to be held in Canberra from Monday 22 September 2003 to Friday 26 September 2003 for an approximate cost of $2,530 per person with funds being met from Account Numbers 40401.110.1023 and 71620.110.1023 respectively.

Amendment In light of there being no nomination for a Councillor to attend the Spatial Sciences Institute (SSI) 2003 Conference, Cr O Searle moved the following amendment to the staff recommendation:

Moved Cr O Searle Seconded Cr D Griffiths

That the staff recommendation be amended by deleting the words “Councillor _______________ and” where they appear in the first line after the word “authorise”, deleting the words “per person” where they appear in the fourth line after the figure “$2,530”, deleting the words and numerals “Numbers 40401.110.1023 and” where they appear in the fifth line after the word “Account” and substituting them with the word “Number” and deleting the word “respectively” where it appears in the sixth line after the numerals “71620.110.1023”, with the amended recommendation to read:

“That Council authorise the GIS Officer to attend the Spatial Sciences Institute (SSI) 2003 Conference to be held in Canberra from Monday 22 September 2003 to Friday 26 September 2003 for an approximate cost of $2,530 with funds being met from Account Numbers 40401.110.1023 and 71620.110.1023.”


AGAINST: Nil.

The amendment was put and carried with the amendment becoming the substantive motion. The Mayor then put the substantive motion, which reads:


73

COUNCIL RESOLUTION

589 Moved Cr O Searle Seconded Cr D Griffiths

“That Council authorise the GIS Officer to attend the Spatial Sciences Institute (SSI) 2003 Conference to be held in Canberra from Monday 22 September 2003 to Friday 26 September 2003 for an approximate cost of $2,530 with funds being met from Account Numbers 40401.110.1023 and 71620.110.1023.”


AGAINST: Nil.


74

12.4 INFRASTRUCTURE 12.4.1 RETICULATION OF MADDINGTON RECREATION OVALS (ITEM

BROUGHT FORWARD – REFER TO ITEM 10) The above item was brought forward in accordance with paragraph (9) of Sub-Clause 2.15.4 of the City of Gosnells Standing Orders Local Law 1998 and is relocated under Item 10 “Items Brought Forward for the Convenience of those in the Public Gallery” as the first report in these Minutes.


75

12.5 PLANNING AND SUSTAINABILITY The Mayor advised the meeting that Cr C Matison, due to being Council’s delegate on Board of Directors Amaroo Village Inc. had disclosed an Impartiality Interest in the following item in accordance with Regulation 34C of the Local Government (Administration) Regulations 1996. 12.5.1 AMENDMENT NO. 21 TO TOWN PLANNING SCHEME NO. 6 –

FINALISATION – OMNIBUS ZONING AMENDMENT File: TPS/6/21 Approve Ref: 0203/161AA (EH) Psrpt137Aug03

Name: City of Gosnells Appeal Rights: Nil, however, final determination is with the Minister for Planning and

Infrastructure. Previous Ref: OCM 28 August 2001 (Resolutions 700-701) PURPOSE OF REPORT For Council to consider support for the finalisation of Amendment No. 21 to Town Planning Scheme No. 6 (TPS 6), to rezone a number of properties affected by Amendment 1028/33 to the Metropolitan Region Scheme. BACKGROUND At its Ordinary Meeting of 28 August 2001 Council resolved as follows (Resolution 701):

“That Council give delegated authority to the Manager Planning Services to initiate an amendment to Council’s District Planning Scheme consistent with the Metropolitan Region Scheme Amendment 1028/33 on gazettal of this amendment.”

On 14 March 2003, the South East Districts Omnibus (No. 5) Amendment No. 1028/33 was published in the Government Gazette. Amendment 1028/33 amended the zoning of some properties under the Metropolitan Region Scheme (MRS). Therefore, the City’s local zonings under TPS 6 require amendment to accord with the MRS zonings. Due to the scale of the amendment, plans have not been included in this report. However, a copy of the amendment documents will be provided in the Councillor’s Common Room prior to the Council Meeting.

The proposed amendments to the Scheme Map are as follows: • Proposal A: Zone a portion of Lots 24 and 25 Serenity Court, Maddington as

General Rural. A portion of Lots 24 and 25 Serenity Court, Maddington was reserved under the MRS for Parks and Recreation. This portion of land that was previously reserved is no longer required for the purpose of foreshore reserve and MRS Amendment 1028/33 rezoned the portion of land to Urban Deferred. Under TPS 6, the remaining portion of Lots 24 and 25 are General Rural and it


76

is therefore proposed for reasons of consistency to zone a portion of Lots 24 and 25 Serenity Court, Maddington as General Rural.

• Proposal B: Zone a portion of Lot 200 Astley Street, Gosnells as Residential R30/40. A portion of Lot 200 Astley Street, Gosnells was reserved under the MRS for Parks and Recreation. This portion of land was involved in a land swap carried out between the former Department of Planning and Urban Development and the owner of Lot 200 in 1991. The exchange involved the Commission receiving land required for foreshore reservation from the landowner (now included in Lot 201) and the landowner receiving land not required for foreshore reservation. The land gained by the Commission was considered superior to the other land in terms of its conservation/recreation value. Therefore, MRS Amendment 1028/33 removed the portion of Lot 200 that was granted to the owner of Lot 200, from the Parks and Recreation reserve and rezoned it to Urban. Under TPS 6, the remaining portion of Lot 200 is zoned Residential R30/40 and it is therefore proposed to zone the relevant portion of Lot 200 Astley Street, Gosnells as Residential R30/40.

• Proposal C: Zone a portion of Lot 802 Buvelot Turn, Lots 789 and 801 Nolan Avenue and Lot 788 Longstaff Loop, Thornlie as Residential R17.5. A portion of Lot 802 Buvelot Turn, Lots 789 and 801 Nolan Avenue and Lot 788 Longstaff Loop, Thornlie were reserved under the MRS for Other Regional Roads. The subject area of the Other Regional Roads reservation was previously required to allow for possible acceleration and deceleration lanes related to a previous subdivision and/or road proposal in the area. There is now no requirement for the additional width at this location. Therefore, MRS Amendment 1028/33 removed the subject portions of land from the Other Regional Roads reservation and rezoned them to Urban. Under TPS 6, the remaining portion of the Lots are zoned Residential R17.5 and it is therefore proposed to zone the subject portions of Lot 802 Buvelot Turn, Lots 789 and 801 Nolan Avenue and Lot 788 Longstaff Loop, Thornlie as Residential R17.5.

• Proposal D: Zone a portion of Lot 103 Maddington Road, Maddington as General Rural. A portion of Lot 103 Maddington Road, Maddington was reserved under the MRS for Primary Regional Roads. This portion of land was surplus to the required area of Primary Regional Roads reservation and MRS Amendment 1028/33 removed the subject portion of Lot 103 from the Primary Regional Roads reservation and rezoned it to Urban Deferred. Under TPS 6, the remaining portion of Lot 103 is zoned General Rural and it is therefore proposed to zone the relevant portion of Lot 103 Maddington Road, Maddington as General Rural.

• Proposal E: Zone a portion of Pt Lot 50 Albany Highway, Maddington as Local Open Space and a portion of Lots 23 and 24 Albany Highway, Maddington as Residential R17.5. A portion of Pt Lot 50 and Lots 23 and 24 Albany Highway, Maddington were reserved under the MRS for Primary Regional Roads. This portion of land is no longer required by Main Roads WA for Primary Regional Roads, the MRS Amendment 1028/33 removed the subject portions of land from the Primary Regional Roads reservation and rezoned it to Urban. Under TPS 6, the remaining portion of Pt Lot 50 is zoned Local Open


77

Space and Lots 23 and 24 are zoned Residential R17.5 and it is therefore proposed to zone the subject portion of Pt Lot 50 Albany Highway, Maddington as Local Open Space and the subject portion of Lots 23 and 24 Albany Highway, Maddington as Residential R17.5.

• Proposal F: Zone a portion of Lot 888 Phillip Street, Maddington as Residential R30. A portion of Lot 888 Phillip Street, Maddington was reserved under the MRS for Parks and Recreation. This portion of land is flat and cleared and was not seen to have particular value as a Parks and Recreation reservation. The MRS Amendment 1028/33 removed the subject portion of land from the Parks and Recreation reservation and rezoned it to Urban. Under TPS 6, the remaining portion of Lot 888 is zoned Residential R30 and it is therefore proposed to zone the subject portion of Lot 888 Phillip Street, Maddington as Residential R30.

Outcome of Advertising The proposed Scheme Amendment was advertised to the public for a period of 42 days between 18 June 2003 and 30 July 2003 by means of an advertisement in a public newspaper and letters to affected landowners. Two submissions were received. Schedule of Submissions

No. Name Address

Description of Affected Property: Lot No,

Street, etc Summary of Submission Staff Comment

1. C Strong 2 Nolan Ave, Southern River

2 (Lot 801) Nolan Avenue, Southern River

No objections. Noted.

2. J Hansen (on behalf of Amaroo) 1 Wreford Court, Gosnells

20-22 (Lot 200) Astley Street, Gosnells

No objections. This land is required by Amaroo to extend the village. This development is in line with Council’s objective to revitalize the City Centre.

Noted.

DISCUSSION The proposed amendment relates to the rationalisation of MRS requirements, which necessitates amendments to TPS 6. All of the proposed amendments involve reinstatement of the “parent” lot zoning for purposes of consistency. Given that there were no objections regarding the proposed Scheme Amendment it is be recommended that it be adopted for final approval. FINANCIAL IMPLICATIONS Nil.


78


590 Moved Cr P Wainwright Seconded Cr R Croft

“That Council note that no objections were received to Amendment No. 21 to Town Planning Scheme No. 6 to zone a number of properties affected by Amendment 1028/33 to the Metropolitan Region Scheme; and further that, pursuant to Town Planning Regulation 17(2), Amendment No. 21 be adopted for final approval, without modification.”


AGAINST: Nil.


79

12.5.2 WEST MARTIN PRECINCTS 1 & 2 OUTLINE DEVELOPMENT PLAN (ITEM

BROUGHT FORWARD – REFER TO ITEM 10) The above item was brought forward in accordance with paragraph (9) of Sub-Clause 2.15.4 of the City of Gosnells Standing Orders Local Law 1998 and is relocated under Item 10 “Items Brought Forward for the Convenience of those in the Public Gallery” as the second report in these Minutes.


80

12.5.3 DEDICATION OF PORTION OF KENWICK LINK SERVICE ROAD AS PUBLIC ROAD

File: KEN.5 Approve Ref: (EH) Psprt140Aug03

Name: Main Roads WA Location: Portion of Wimbledon Street, Beckenham Previous Ref: OCM 9 December 1997 (Resolutions 793-794) PURPOSE OF REPORT For Council to consider a request from Main Roads WA (MRWA) for Council’s support in the excision and dedication action required in relation to a newly constructed service road off the Kenwick Link. BACKGROUND In December 1997, Council consented to the excision of a portion of land from Reserve 32879 to be dedicated as a road reserve for the creation of a service road off the Kenwick Link (then known as Wimbledon Street). Works have recently been completed on the Kenwick Link and Roe Highway, which included a new service road providing access to the commercial development located at the corner of the Kenwick Link and Albany Highway. The access is located on land acquired from Lot 700 as road widening by Main Roads and also traverses Reserve 32879, which is vested with Council for drainage purposes.


81

The Department of Land Administration (DOLA) have been requested to arrange the excision of the required land from R32879. Council is required to provide a resolution requesting the dedication of the subject land, in accordance with Section 56 of the Land Administration Act 1997. DISCUSSION The subject service road provides an important access point to the commercial development adjacent to Albany Highway. It is considered that the request from MRWA is reasonable and it will therefore be recommended that Council request DOLA to dedicate the required portion of R32879 for public road. FINANCIAL IMPLICATIONS Nil.


591 Moved Cr D Griffiths Seconded Cr R Mitchell

“That Council request the Department for Land Administration to dedicate the required portion of Reserve 32879 Wimbledon Street (now Kenwick Link), Beckenham, and the land previously acquired from Lot 700 Packer Street, Beckenham, as public road in accordance with Section 56 of the Land Administration Act 1997.”


AGAINST: Nil.


82

12.5.4 DEDICATION OF RIGHT OF WAY OFF QUAIL PLACE, LANGFORD File: SD116054 Approve Ref: (EH) Psrpt141Aug03

Name: Fugro Spatial Solutions Pty Ltd Location: Right of Way off Quail Place, Langford PURPOSE OF REPORT For Council to consider a request from Fugro Spatial Solutions Pty Ltd for Council’s support in the dedication action required in relation to the extension of Quail Place, Langford. BACKGROUND The existing Right of Way (ROW) off Quail Place was created as part of the subdivision of Lots 805 and 806 on Deposited Plan 28428. The ROW was ceded to the Crown but not dedicated for public road.

On 15 May 2001, the Western Australian Planning Commission gave conditional approval for the subdivision of Lots 805 and 806 Pigeon Court, Langford. Proposed Lots 713 and 714 front onto the existing ROW and also require access from the ROW.

(Subdivision Plan Extract here) Diagrams can be viewed at Council’s Libraries and Administration Centre


83

DISCUSSION In order for proposed Lots 713 and 714 to have access to a public road, the existing ROW is required to be dedicated as public road in accordance with Section 56 of the Land Administration Act 1997. It will therefore be recommended that Council request the Department of Land Administration to dedicate the ROW off Quail Place, Langford as public road. FINANCIAL IMPLICATIONS Nil.


592 Moved Cr R Croft Seconded Cr R Mitchell

“That Council request the Department for Land Administration to dedicate the Right of Way shown on Deposited Plan 28428 as public road in accordance with Section 56 of the Land Administration Act 1997.”


AGAINST: Nil.

9.22pm - Cr D Griffiths left the meeting.


84

12.5.5 RENAMING A PORTION OF SWIFT CLOSE AND PILOT ROAD, HUNTINGDALE

File: LIM.1 (EH) Psrpt138Aug03

Appendix: 12.5.5A Proposed Road Layout Plan PURPOSE OF REPORT For Council to consider the renaming of a portion of Swift Close and Pilot Road, Huntingdale. BACKGROUND Council received a complaint regarding confusion for motorists when travelling down Limbee Glade due to there being several road names along what a motorist views as the same road (ie Swift Close and Pilot Road).


85

When this area was being developed, it was proposed that Pilot Road would be accessed from Balfour Street, Swift Close was to connect to Pilot Road and Limbee Glade and Swift Close would not be connected to permit through access. DISCUSSION On the ground, Pilot Road cannot be accessed from Balfour Street, Limbee Glade and Swift Close connect providing direct access to Bindoon Loop from Bellbird Avenue. For a motorist travelling from Bellbird Avenue to Bindoon Loop, the flow of the constructed road has the appearance that it is in actually fact one road and not three different ones. Subsequent to inspections of the area, it was considered appropriate to rename the roads in accordance with the logical flow of traffic and the constructed design of the roads. It was therefore considered appropriate to rename Swift Close and a portion of Pilot Road to Limbee Glade.


86

The proposal was advertised to affected landowners for a period of 21 days. Council received four submissions with three being in support of the proposal and one objecting to the proposal. The following is the schedule of submissions: Schedule of Submissions

No. Name Address

Description of Affected Property: Lot No, Street, etc

Summary of Submission Staff Comment

1. M Ricci 2/198 Burslem Drive, Maddington

6 (Lot 5) Swift Close, Huntingdale

Supports Proposal. Subject to Certificate of Title being changed at no cost to landowner.

Noted. The Department of Land Administration would change the electronic version of the Certificate of Title at no cost to owner. Old titles can be changed at the time the title is being dealt on.

2. S Lind 5 (Lot 509) Swift Close, Huntingdale

Support Proposal. Noted.

3. R Naboulssi 14 (Lot 504) Pilot Road, Huntingdale

Objects to Proposal. Should change Swift Close to Pilot Road then change the Balfour St end of Pilot Road. Does need to be changed either way.

Disagree. This suggestion is possible however the current proposal is the one that impacts the least number of landowners.

4. Blakah Pty Ltd PO Box 76, Newdegate

3 (Lot 210) Swift Close, Huntingdale

Supports Proposal. Noted.

CONCLUSION It is recommended that Council requests the Geographic Names Committee to rename Swift Close and a portion of Pilot Road to Limbee Glade to improve legibility of the road network for motorists. FINANCIAL IMPLICATIONS Nil.

9.24pm - Cr D Griffiths returned to the meeting.

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 593 Moved Cr S Moss Seconded Cr R Mitchell

“That Council requests the Geographic Names Committee to rename Swift Close and a portion of Pilot Road to Limbee Glade as represented in Appendix 12.5.5A.”


AGAINST: Nil.


87

12.5.6 ROAD CLOSURE: PORTION OF POSTLING STREET, KENWICK File: POS.1 Approve Ref: 0203/0149cl (EH) Psrpt136Aug03

Name: MT Fitzgerald Location: Portion of Postling Street (truncation from Lot 74), Kenwick Zoning: MRS: Urban TPS No. 6: No zoning (part of Postling Street road reserve) Appeal Rights: N/A Previous Ref: N/A Area: 18m2 PURPOSE OF REPORT To consider a request from MT Fitzgerald for the closure/disposal of a portion of Postling Street adjoining Lot 74. BACKGROUND Lot 74 Postling Street was created by subdivision in 1968. It appears from the diagram of survey for Lot 74, that a road was proposed to run adjacent to Lot 74 and Lot 73. However, the subsequent subdivision of adjoining Lot 90 relocated the road 20 metres to the south-east to form Jandoo Street. Hence, the truncation from Lot 74 is no longer required.

73

74


88

DISCUSSION In accordance with section 58 of the Land Administration Act 1997, the proposal was referred to the public utility service authorities and Department for Planning and Infrastructure. Telstra, Alinta Gas, Western Power and Water Corporation have no objections to the road closure. The Department for Planning and Infrastructure also had no objections. The proposal was advertised in the community newspaper on 27 May 2003 and no submissions were received. The subject portion of Postling Street does not have a residential zoning due to it being part of the road reserve. Should the proposal be progressed, the subject land can be included in the next Omnibus Zoning Amendment to be included in the adjoining residential zoning. It will be recommended that Council request the Department of Land Administration pursuant to Section 3.58 of the Land Administration Act to close/dispose of the portion of Postling Street, Kenwick subject to conditions. FINANCIAL IMPLICATIONS Nil. Council does not receive any funds from the closure/disposal of public road reserve land and all costs are to be met by the purchaser.


594 Moved Cr S Moss Seconded Cr D Griffiths

“That Council request the Department of Land Administration, pursuant to Section 58 of the Land Administration Act, to close/dispose of the portion of Postling Street, adjoining Lot 74, Kenwick, subject to: 1. The land being incorporated into the adjoining Lot 74. 2. The purchaser(s) meeting all costs associated with the closure.”


AGAINST: Nil.


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12.5.7 ACQUISITION AND DISPOSAL OF DRAIN RESERVE OFF BICKLEY ROAD, BECKENHAM

File: BIC.1 / 234764

(EH) Psrpt139Aug03

Name: JDR Group of Companies Location: Drain off Bickley Road, Beckenham Zoning: MRS: Urban TPS No. 6: General Industry Appeal Rights: N/A Area: 797m2 PURPOSE OF REPORT For Council to consider a request for assistance in the acquisition of a privately owned drain off Bickley Road, Beckenham. BACKGROUND The subject drain is contained within Certificate of Title Volume 129 Folio 166 on Diagram 20732. The Certificate of Title is registered to Richard Peter Sproge who is deceased. The drain is an open drain and links into Council’s existing stormwater system. The adjoining property owner (JDR Group of Companies) has been attempting to purchase the drain from the deceased’s family since early 2002. The adjoining Lot 26 has recently received Development Approval for additions to the gatehouse and security and wishes to incorporate/amalgamate the adjoining open drain into Lot 26, complete the piping of the drain for connection to the existing stormwater system and provide an easement to Council.


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DISCUSSION JDR have not been able to negotiate a settlement with the owner’s family and have requested Council to assist in this matter. There is provision under the Land Administration Act 1997 (Section 52) for the Department of Land Administration (DOLA) to acquire the land and then dispose of the land direct to JDR. JDR had the land valued in February 2002 by Knight Frank Valuers. Knight Frank assessed the value of the land to be $48,000 for the adjoining property. However, approximate costs of $37,500 to pipe and fill the drain need to be discounted to bring to final value figure to $10,500. Should the matter be proceeded, DOLA would determine the final purchase price, taking into account the cost of civil works. Should Council decide to assist JDR, it may be considered appropriate to first contact the Executor of Mr Sproge’s estate in an attempt to resolve the matter prior to requesting DOLA to acquire the land under Section 52 of the LAA. CONCLUSION It is considered beneficial to Council that JDR are willing to pipe and fill the drain as it will improve the aesthetics of Bickley Road. It will therefore be recommended that Council resolves to assist JDR in acquiring the adjoining drainage land. FINANCIAL IMPLICATIONS All costs to be incurred by JDR Group of Companies.


595 Moved Cr S Moss Seconded Cr C Matison

“That Council assist JDR Group of Companies in acquiring the Drain Reserve off Bickley Road, Beckenham on Diagram 20732 by way of: 1. Contact with the Executor of Mr Sproge’s estate regarding the

JDR Group of Companies offer to purchase the land direct; or if unsuccessful in mediation;

2. Requesting the Department of Land Administration to acquire the

land under Section 52 of the Land Administration Act 1997 for disposal to JDR Group of Companies.”

CARRIED 9/1 FOR: Cr W Barrett, Cr R Croft, Cr P Wainwright, Cr R Mitchell, Cr S Moss, Cr C Matison, Cr S Iwanyk, Cr D Griffiths and Cr PM Morris.



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12.5.8 TENDER 34/2003: DESIGN, TENDER DOCUMENTATION AND CONTRACT ADMINISTRATION FOR NEW TOWN SQUARE, GOSNELLS

File: R13/1/13 (KR) Psrpt135Aug03

Previous Ref: OCM 13 August 2002 (Resolutions 664-665) Appendices: 12.5.8A Approved Design Option

12.5.8B Hames Sharley Design Submission 12.5.8C Woodhead International Design Submission

PURPOSE OF REPORT To seek Council approval to award Tender 34/2003 for the Design, Tender Documentation and Contract Administration for the new Gosnells Town Square to Woodhead International. BACKGROUND Council at its Meeting of 13 August 2002 (Resolution 665) considered an item outlining concept options for the design of the Town Square, based on a study undertaken by consultant Urbanizma and resolved:

“That Council apply the design parameters contained in Appendix 4.1A in the detailed design of the Gosnells Town Square and that Council adopt Option One within Appendix 4.1B as contained in Appendix 12.5.15A, as the preferred option for the Gosnells Town Square, with the treatment of Albany Highway to include: (a) a clearly perceived Town Square zone bridging Albany Highway; (b) delineation by red tar on this section of the highway, and a series

of low stone walls on each side of the highway and in the median strip;

(c) a series of vertical elements is established to ‘signal’ the Town Square and establish an interface between the Square and the Highway; and

(d) Red tar be used for the surfacing of both Albany Highway and the Town Square and for Main Street, in order to link the Town Square with the other area of special significance.”

This item had been supported by the Gosnells Town Centre Reference Group at its meeting of 26 July 2002. At its Meeting of 4 July 2003, the Gosnells Town Centre Reference Group was provided an overview of the project program for information in the item “Program Update 2”, presented in PowerPoint format. At its Special Meeting of 15 August 2003, the Gosnells Town Centre Reference Group was presented with the design concepts prepared by the two shortlisted tenderers, Woodhead International and Hames Sharley for consideration. Consideration of this meeting’s preference is included in this report.


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DISCUSSION The tender for the Design, Tender Documentation and Contract Administration was advertised on 28 June 2003 and closed on 15 July 2003. The following submissions were received: • Hames Sharley Western Australia

• Urbanizma, Tierra Design and Olive Tree Landscapes

• Voran Consultants

• Woodhead International

The tenders were then initially assessed by an internal Evaluation Panel on 21 July 2003 using a point scoring system with scores being awarded for each evaluation criteria. Each criterion was weighted to reflect its relative importance. Weighted scores were then summed to yield the total score. The maximum weighted score for each criterion is as follows:

Criteria % Methodology 20 Experience on Similar Work 20 Capacity 10 Price 50 Total 100

At the end of initial assessment, two tenderers were shortlisted, with their submitted prices, namely: • Hames Sharley Western Australia ($94,563 (exclusive GST))

• Woodhead International ($89,800 (exclusive GST))

All tenderers were notified in writing as to whether they were successful or otherwise after this initial assessment period. These shortlisted tenderers were required to provide the Gosnells Town Centre Reference Group with presentation drawings of concept designs of their proposals for a new Town Square, including estimated costings for the construction works. The City’s Cost Planner/QS (Davis Langdon) have verified the costings of each tenderer and has confirmed that: • The two concept design proposals are within the specified budget of $600,000.

Woodhead International’s proposal is costed at $ 578,970 and Hames Sharley’s proposal at $337,536.


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• The major difference in cost between the two schemes is due to Woodhead International:

* Including additional works of providing a timber decking overlooking Pioneer Park at the eastern end of Town Square.

* Higher allowance for the water feature * Greater paved area vs turf area resulting in lower maintenance costs. * Front terracing. * Ramps to rear portion of site.

• Woodhead International has optimized the budget by providing a more extensive solution with greater amenity.

A fixed fee of $2,500 is to be paid to both of the shortlisted tenderers for the concept designs and presentation which have been prepared. On Council approval of the preferred tenderer, both shortlisted tenderers will be notified in writing whether they have been successful or otherwise. The program from hereon is as follows. • Council approval of preferred tenderer 26 August 2003

• Commission Design services 28 August 2003

• Final Design & Tender Documentation of construction tender

31 October 2003

• Advertise construction tender 08 November 2003

• Close construction tender 28 November 2003

• Tender assessment & report to Council 09 December 2003

• Council approval of preferred tender 16 December 2003

• Award construction tender 18 December 2003

• Earliest start date of construction on site* 29 December 2003

*(This is linked to the Civic Complex contractor completing the separable portion of contract to release the elevation of new civic complex building facing the Town Square) • Probable start date of construction on site after

Christmas holiday 14 January 2004

• Construction completion of new Town Square 14 May 2004

In the evaluation process, the following issues require consideration (as outlined in the tender documentation to the tenderers). The Town Square is not a discrete or independent component of the town centre. It has critical linkages to the Civic Complex, Federation Parade and the stonewall that bounds the escarpment and Pioneer Park. The Consultant Report & Presentation to the Gosnells Town Centre Reference


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Group meeting in July 2002 and then reported to Council in August 2002 identified the broad and feasible design options for further development of detail design of Town Square recommended design parameters in the following four key areas: • Activities

• Linkages

• Layout of square

• Activity supports

The approved Design Option is included in Appendix 12.5.8A. The recommended design parameters for the Town Square as endorsed by Council on 13 August 2002 in the four key areas are listed below. Activities • Provision is made for a major public space, which can be used for festival,

events, markets, and as a hospitality area (supply of services points in the area should be included).

• A small performance area is provided (supply of services points in the area should be included).

• A number of smaller informal areas are provided within the “square’ for relaxing/lunching/socialising.

• Provision of elements for informal play.

• Alfresco dinning is orientated to Albany Highway.

The above listed provisions are made in a manner that maximises the flexibility and adaptability of the space. Linkages • Strong and easily perceived linkages are established between the Square and

Albany Highway and Federation Parade/Pioneer Park.

• Physical linking elements are established on the opposite side of Albany Highway.

• A viewing platform is established at the Pioneer Park end of the movement route.

• The Rotary Club stone is located near the viewing platform overlooking the park.

• A water feature links the Square and the Park.


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Layout of the Square • A major movement route is established through the square to form a strong and

direct link between Albany Highway and Federation Parade/Pioneer Park.

• A major space within the square is located centrally within the square to avoid traffic noise from Albany Highway and provide a strong link to the civic uses within the Civic Complex.

• A small performance space is located between the major space and Federation Parade.

• The water feature is located in a prominent position where it can be seen from Albany Highway.

• Public Art within the Square is linked to the water feature and that a selected artist works with the design team developing the Square.

Activity supports • Shade

* Shading is provided predominantly by deciduous trees. * Removable shading is provide for the major activity space. * Restrict trees in lawn areas to ensure grass gets adequate sun.

• Landscaping

* Restricted to large trees, low hedges, ground cover and possible limited areas of lawn.

* Landscaping proposals seek minimisation of water use.

• Seating

* Provide a wide range of seating options and locations. * Ensure that landscaping elements can be used for informal seating.

• Water Feature

* Water feature is structured around a linked system of minor water elements.

* The depth of water in all elements of the water feature is restricted to minimise any potential risks.

• Lighting

* Ensure a high level of lighting on major pedestrian routes. * Provide a major space with a high level of lighting for events and

adequate security lighting when it is not in use. * Ensure good lighting for the walkway along the Town Square.


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* Provide uplighting to a limited number of major trees in Pioneer Park. Colour copies of the submissions by Woodhead International and Hames Sharley are available in the Councillors’ Common Room for perusal. Points of clarification prior to the Council meeting may be raised with the Director Planning and Sustainability. The evaluation matrix below was utilised by the Gosnells Town Centre Reference Group to determine a preferred tenderer, with the following maximum weighted scores for each criterion.

Criteria % Key Design Parameters 80 Visual Impact 10 Ease/Cost of Maintenance 10 Total 100

Evaluation Matrix

Tenderer Key Design Parameters (0.8)

Visual Impact

(0.1)

Ease/Cost of Maintenance

(0.1)

Total Weighted

Score

Activities (0.2)

Linkages (0.2)

Square Layout (0.2)

Activity supports

(0.2)

S WS S WS S WS

S WS S WS S WS

Hames Sharley

3.65 3.38 3.3 3.3 2.66 2.2 3.7

Woodhead International

3.5 3.3 3.4 3.56 2.9 2.6 3.9

Note: S = score 1 insufficient/unclear 2 acceptable 3 good 4 very good 5 excellent WS = weighted score (as percentage) The Gosnells Town Centre Reference Group thus at its Special Meeting of 15 August 2003 recommended support for the preferred tenderer for appointment by Council as Woodhead International. Comments have also been sourced from staff with a summary of the salient points raised as follows.


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Woodhead International Submission • Circulation and linkages were well accommodated. - Civic Complex, the

existing Library site, Pioneer Park and Albany Highway.

• Importance of views and movement between Pioneer Park and Town Square across Federation Parade were addressed.

• Central space well laid out with balance of hard and soft areas, allowing multipurpose use/flexibility. Clear translation of brief requirements for events space within the square with suitable provision of hard surfaces, close to key services.

• Consideration given to the transition between Pioneer Park (natural) and the urban qualities of the square between the Civic Complex and the existing Library site.

• Site levels are accommodated and universal access principles applied, with a ramped access over the water feature as a main design element within the Square.

• Response to existing vegetation types, with proposed native planting. Citrus trees proposed as reference to historical land uses at Gosnells.

• Response to safe city principles, lighting and general accessibility.

• Use of materials consistent with the rest of the Gosnells Town Centre Revitalisation project, but introducing some variety and distinction.

• A well balanced layout creating a flexible space with interesting features and design / historical references.

• A few technical issues were raised regarding maintenance, such as the maintenance of the water feature and the proposed bio control system will need to be checked for efficacy. These types of specific technical points and maintenance procedures will be readily accommodated in the next design and implementation stage.

• From a SafeCity aspect, compliance with accepted CPTED principles was noted.

Hames Sharley Submission • Circulation and linkages were limited, mainly north to south, which did not

accommodate easy flow/s with the Civic Complex, although it was proposed to make new linkages through the mounded landscape space.

• The design includes a predominantly soft space (grass) which may not be successful for the proposed usage for events. The area identified for events could be translated as a hard area, although the proposed circulation pattern does not support this adequately.


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• A limited response to Federation Parade and Pioneer Park as the design concept uses this area as a backdrop, but with no clear attempt at integration or inclusion with the Town Square. A low wall is proposed, which, while defining the space of the Town Square, serves to separate the Town Square from Pioneer Park. The area beyond the wall appears to be represented as a grass verge to Federation Parade.

• The water feature would not be particularly visible, being obscured by parked cars when viewed from Albany Highway.

• The proposed deciduous trees and shrub planting are of exotic nature and their locations do not appear to create a significant structural element to the Square. The main line of trees are proposed immediately adjacent to the Library site and the viability of these is therefore unlikely.

• Raised grass area with lighting could potentially be a maintenance issue, for instance with a requirement to lift machinery to the raised area.

• Materials selection is compatible with materials in the rest of Gosnells Town Centre.

• The layout is predominantly soft, with more directed, less generous circulation opportunities. Some interesting design features, but overall the design less cohesive.

• Concerns from a SafeCity aspect were raised, specifically in the use of concrete panels, some of the lighting aspects, landscaping ( in particular the grass mounded benches) and the proposed tress selected.

FINANCIAL IMPLICATIONS The approved budget for Town Square works is $600,000 (exclusive GST) and including design, tender documentation and construction costs.

STAFF RECOMMENDATION AND COUNCIL RESOLUTION 596 Moved Cr R Croft Seconded Cr P Wainwright

“That Council award Tender 34/2003: Design, Tender Documentation and Contract Administration for the new Town Square Gosnells to Woodhead International in the sum of $ 89,800.”


AGAINST: Nil.


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12.6 REGULATORY SERVICES 12.6.1 DELEGATION OF AUTHORITY - REVIEW File: A1/3/1 (TP) Rpt038Aug03

PURPOSE OF REPORT To review Delegations of Authority made under the various statutes to the Chief Executive Officer and other relevant staff. BACKGROUND Since the adoption of the Local Government Act 1995 Council, pursuant to Section 5.42 of Division 4 of Part 5 of that Act, has delegated the exercise of its statutory powers and duties to the Chief Executive Officer the form of some 42 delegations relating to the day to day operations of the local government. The current delegations are as follows: 1. Payment of Accounts 2. Investment of Funds 3. Tenders – Calling Of 4. Tenders – Acceptance Of 5. Contracts 6. Contract Variations 7. Donation Requests 8. Legal Proceedings 9. Media Statements 10. Impounded Vehicles 11. Reimbursement of Councillors Expenses 12. Council Purchase Orders 13. Debtors 14. Recovery of Rates and Service Charges – Leased Properties 15. Traders Licences 16. Building Plans and Specifications 17. Footing Design 18. Relocatable Houses 19. Sign Applications 20. Stopping Unlawful Building Works 21. Certificate of Classification 22. Dangerous Building Notices 23. Temporary Road Closures 24. Street Parties 25. Special Fire Hazard Abatement Orders 26. Service Acknowledgment 27. Fencing On A Truncation Less Than 8.0 Metres 28. Community Information Banner Sites 29. Overgrown Vegetation, Rubbish Or Disused Materials


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30. Acquisition and Disposal of Real Estate 31. Expressions of Interest/Calling of Tenders 32. Write Off of Debts 33. Fire and Emergency Service Authority Training Courses 34. Parking and Parking Facilities Local Laws 2000 – Appointment of Authorised

Persons 35. Fencing Local Laws 2000 – Appointment of Authorised Persons 36. Property Local Law 2000 – Appointment of Authorised Persons 37. Health Local Law 2000 – Appointment of Authorised Persons 38. Dogs Local Laws 2000 – Appointment of Authorised Persons 39. Notice of Required Alteration 40. Activities on Thoroughfares and Trading in Thoroughfares and Public Places

Local Law 2000 – Appointment of Authorised Persons 41. Town Planning Scheme No. 6 – Appointment of Authorised Officers 42. Councillor Attendance at WALGA Training In addition to those listed above, further delegations to specific officers made under the Local Government Act and other statutes have been adopted, these being: 101. Dangerous Trees 102. Sand Drift 103 Caravan and Camping Grounds – Camping 104. Caravan and Camping Grounds – Occupation of Caravans 105. Caravan and Camping Grounds – Park Homes 106. Caravan and Camping Grounds – Annexes 107. Closure of Food Premises 108. Unfit for Habitation 109. Nuisance Orders 110. Food Standards 111. Public Buildings 112. Sewer Connection 113. Provision of Sanitary Conveniences 114. Eating House Licences 115. Itinerant Vendors Licence 116. Offensive Trade Licence 117. Legal Proceedings – Health Act 1911 (As amended) 118. Prohibited Burning Times 119. Fire Hazard Abatement Orders 120. Service Acknowledgment 121. Strata Title Certificates 122. Development Control 123. Radio Masts 124. Occasional Liquor Licences, Function Permits 125. Applications to Conduct Gaming Activities 126. Impoundment of Signs 129. Local Government (Parking for Disabled Persons) Regulations 1988 –

Administration of 130. City of Gosnells Health Local Laws 1999 (General) 131. City of Gosnells Health Local Laws 1999 (Fire Management)


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132. City of Gosnells Health Local Laws 1999 (Waste Management) 133. Liquor Licences – Extended Training Permits and One-Off Variations DISCUSSION A review of the above delegations has revealed that with the exception of Delegations 21, 23, 27, 122 and 133 all are current, do not require amendment and their retention is necessary to ensure the efficient on-going operation of the City. In relation to the five (5) delegations referred to above all but numbers 122 and 133 require minor amendment to correct typographical errors or reflect policy changes. It will therefore be recommended that the review of the delegations be received and all current delegations be retained subject to minor amendment to Delegations 21, 23, 27, 122 and 133. In relation to Delegation 122 the proposed changes better reflect the provisions of Town Planning Scheme No. 6 and will assist in the more proficient processing of planning applications, where as the changes to delegation 133 is to better reflect the initial intent of that delegation. These delegations relate to:

Number Title Delegation

21 Certificate of Classification Delete reference where it appears to the “Building Amendment Regulations 1997” and substitute it with “Building Regulations 1989” to more accurately refer to the relevant legislation.

23 Temporary Road Closures Delete reference to Council Policy E37 Temporary Road Closures as this has been revoked. Provisions for road closures are covered within the Local Government Act 1995.

27 Fencing Within Front Setbacks in Residential Areas

Delete reference in the “Function Delegated” to “Fencing to Corner Properties – Truncation Reductions” and substitute it with “Fencing Within Front Setbacks in Residential Areas” to reflect amendment to policy.

122 Development Control • Amend Delegation 122 (1) Applications for Planning Approval lodged under TPS No.6 by amending the existing Function Delegated paragraph:

“The authority to interpret and apply the provisions of the City of Gosnells Town Planning Scheme, any relevant planning policy, study, or strategy and the Residential Planning Codes and issue either refusals or approvals with relevant conditions for the following matters only:”

to read:


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“The authority to interpret and apply the provisions of the City of Gosnells Town Planning Scheme, any relevant planning policy, study, or strategy and the Residential Planning Codes and issue refusals where there is no exercise of discretion involved, deemed refusals, or approvals with relevant conditions for the following matters only:”

When this delegation was prepared it was not intended that staff have unlimited delegated authority to refuse development applications. The proposed modifications limit that authority to the ability to refuse applications where Council has no ability to determine the application, and deeming applications refused that are no longer “live”, as determined in conjunction with the applicant. • Amend Delegation 122 (1). Applications

for Planning Approval lodged under TPS No.6 by deleting Condition F.

“Uses that are prohibited and noted with an “X” in Table 1 of Town Planning Scheme No. 6.”

This text is not a condition of delegated authority and requires deletion.

• Amend Delegation 122 (1) by adding a new delegation I:

“Additions to a Non-Conforming Use: Conditions: The authority to approve development applications for additions to a Non-Conforming Use where no objection is received from adjoining landowners during consultation in accordance with Clauses 4.9.2 and 10.4 of Town Planning Scheme No. 6.”

The situation has arisen where an established Aged or Dependent Persons Development that has non-conforming use rights submits regular development applications for minor extensions (ie patios). The proposed delegation would give staff the ability to approve applications for extensions to an existing use/development with a non-conforming use right.

• Amend Delegation 122 (2). Responses to the Western Australian Planning


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Commission by amending Condition (ii): “Where the property is subject to a road pattern approved by Council and the application is twenty (20) lots or less and it complies with the objectives of Town Planning Scheme No.6.”

to read: “Where the subdivision application complies with both the City’s SafeCity Urban Design Strategy and the objectives of Town Planning Scheme No.6.”

The design outcomes being sought by Council do not depend upon the number of lots proposed, but upon the proposal’s compliance with the City’s SafeCity Urban Design Strategy. It would be undesirable from an efficiency point of view for staff to have to write a report to Council for a subdivision application that complies with Council’s design requirements, simply because it contains a certain number of lots.

• Amend Delegation 122 (5) Function B (ix) “(viii) Design Element 3.3.2 – Buildings on Boundary” by naming the existing Condition “A”, and adding a new Condition “B” to read:

“Subject to a submission of a strategy demonstrating achievement of performance criteria 3.3.2 walls not higher than 3.0m with an average of 2.7m, greater than 9m in length to a side boundary or side boundaries, may be built up to a lot boundary behind the front street setback line on a R17.5 coded lot, when no objection is received from the adjoining landowner during consultation in accordance with Clause 10.4 of Town Planning Scheme No. 6.”

The purpose of this proposed Condition is to permit staff to approve walls greater than 9 metres in length, where the consent of the adjoining landowner is received.

• Delete Delegation 122 (1) Function G and substitute it with a new delegation:

“Variation to Setback Requirements of Town Planning Scheme No. 6:


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Conditions: (i) Where such a variation to the setbacks would not have a detrimental impact on the streetscape. (ii) Where no objection is received from adjoining landowners during consultation in accordance with Clause 10.4 of Town Planning Scheme No. 6. Assignees:

Coordinator Planning Implementation”

The current Function G (setback variations for Light Industry) would not be required if the new wording is adopted. The situation has arisen where industrial buildings are needed to be located within the setback area due to various factors such as location of existing structures. • Amend Delegation 122 (5). Applications

for Residential Development on Residential Zoned Land by amending all conditions requiring,

“Subject to a submission of a strategy”

to read: “Subject to the submission of a strategy/plan”

Through application of these delegations it has become apparent that for some minor applications, the submission of a written strategy is not necessary as the plans themselves can demonstrate compliance with the performance criteria.

• Amend Delegation 122 (5). Applications for Residential Development on Residential Zoned Land Function B (xxvii) Design Element 4.1.2 – Aged or Dependent Persons’ Dwellings by deleting the existing condition and substituting the following:

“Development applications for aged or dependant persons dwellings, including less than five aged or dependent persons’ dwellings (refer 4.1.2(A2)(ii) of the Residential Design Codes), where at least one of those dwellings incorporates the standards set out in AS 4299 (Adaptable Housing) to the Adaptable House class B standard,


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subject to compliance with acceptable development criteria A2 I, iv, v & vi for aged and dependent persons’ dwellings.”

The condition is proposed to be modified by modifying the requirement that all aged persons dwellings incorporate the standards set out in AS 4299 (Adaptable Housing) to the Adaptable House class B standard. Council staff have discussed the issue with the Department for Planning and Infrastructure, who have foreshadowed a review of this R-Code requirement for all aged or dependent persons’ dwellings to comply with AS 4299 in the case of public housing provision. It is considered that the existence of one fully compliant unit and the ability of the proponent to relocate tenants between units based on need, satisfies the R-Code performance requirement (4.1.2 P23 for “ageing in place”) to occur. • Amend all delegations under 122.

Development Control by including, where ever the “Manager City Planning” is listed as the assignee an additional assignee as follows:

“Coordinator Planning Implementation”

The proposed amendment will both take into account recent organisational change and enhance planning approval processes.

133 Liquor Licences – Extended Trading Permits and one-Off Variations

Within “Function Delegated” delete the words and numerals “Section 4.1 of” so that the delegation is not solely limited to that section. Under “Legislation” delete reference to “ANS” and substitute it with “and” in order to correct a typographical error. This delegation was adopted by Council at its Ordinary Meeting on 11 March 2003 following advice from the Director Liquor Licensing of a policy change by that agency. In line with that policy the intent of the delegation was to enable staff to approve one-off variations and extended trading permits. The delegation as written, including the words “Section 4.1” limits that ability.



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597 Moved Cr S Moss Seconded Cr P Wainwright

“That Council receive the report on the 2003 review of Delegations of Authority to the Chief Executive Officer and relevant staff members with all delegations contained within Council’s Delegation Register being retained subject to the following amendments:

No. Title Delegation 21 Certificate of

Classification Delete reference where it appears to the “Building Amendment Regulations 1997” and substitute it with “Building Regulations 1989”.

23 Temporary Road Closures Delete reference to Council Policy E37 Temporary Road Closures.

27 Fencing Within Front Setbacks in Residential Areas

Delete reference in the “Function Delegated” to “Fencing to Corner Properties – Truncation Reductions” and substitute it with “Fencing Within Front Setbacks in Residential Areas”.

122 Development Control • Amend Delegation 122 (1) Applications for Planning Approval lodged under TPS No.6 by amending the existing Function Delegated paragraph:

“The authority to interpret and apply the provisions of the City of Gosnells Town Planning Scheme, any relevant planning policy, study, or strategy and the Residential Planning Codes and issue either refusals or approvals with relevant conditions for the following matters only:”

to read: “The authority to interpret and apply the provisions of the City of Gosnells Town Planning Scheme, any relevant planning policy, study, or strategy and the Residential Planning Codes and issue refusals where there is no exercise of discretion involved, deemed refusals, or approvals with relevant


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conditions for the following matters only:”

• Amend Delegation 122 (1). Applications for Planning Approval lodged under TPS No.6 by deleting Condition F.

“Uses that are prohibited and noted with an “X” in Table 1 of Town Planning Scheme No. 6.”

This text is not a condition of delegated authority and requires deletion.

• Amend Delegation 122 (1) by adding a new delegation I:

“Additions to a Non-Conforming Use: Conditions: The authority to approve development applications for additions to a Non-Conforming Use where no objection is received from adjoining landowners during consultation in accordance with Clauses 4.9.2 and 10.4 of Town Planning Scheme No. 6.”

• Amend Delegation 122 (2). Responses to the Western Australian Planning Commission by amending Condition (ii):

“Where the property is subject to a road pattern approved by Council and the application is twenty (20) lots or less and it complies with the objectives of Town Planning Scheme No.6.”

to read: “Where the subdivision application complies with both the City’s SafeCity Urban Design Strategy and the objectives of Town Planning Scheme No.6.”

• Amend Delegation 122 (5) Function B (ix) “(viii) Design Element 3.3.2 – Buildings on Boundary” by naming the existing Condition “A”, and adding a new Condition “B” to


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read: “Subject to a submission of a strategy demonstrating achievement of performance criteria 3.3.2 walls not higher than 3.0m with an average of 2.7m, greater than 9m in length to a side boundary or side boundaries, may be built up to a lot boundary behind the front street setback line on a R17.5 coded lot, when no objection is received from the adjoining landowner during consultation in accordance with Clause 10.4 of Town Planning Scheme No. 6.”

• Delete Delegation 122 (1) Function G and substitute it with a new delegation:

“Variation to Setback Requirements of Town Planning Scheme No. 6: Conditions: (i) Where such a variation to the setbacks would not have a detrimental impact on the streetscape. (ii) Where no objection is received from adjoining landowners during consultation in accordance with Clause 10.4 of Town Planning Scheme No. 6. Assignees:

Coordinator Planning Implementation”

• Amend Delegation 122 (5) Applications for Residential Development on Residential Zoned Land by amending all conditions requiring,

“Subject to a submission of a strategy”


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to read: “Subject to the submission of a strategy/plan”

• Amend Delegation 122 (5) Applications for Residential Development on Residential Zoned Land Function B (xxvii) Design Element 4.1.2 – Aged or Dependent Persons’ Dwellings by deleting the existing condition and substituting the following:

“Development applications for aged or dependant persons dwellings, including less than five aged or dependent persons’ dwellings (refer 4.1.2(A2)(ii) of the Residential Design Codes), where at least one of those dwellings incorporates the standards set out in AS 4299 (Adaptable Housing) to the Adaptable House class B standard, subject to compliance with acceptable development criteria A2 I, iv, v & vi for aged and dependent persons’ dwellings.”

• Amend all delegations under 122. Development Control by including, where ever the “Manager City Planning” is listed as the assignee an additional assignee as follows:

“Coordinator Planning Implementation”

133 Liquor Licences –

Extended Trading Permits and one-Off Variations

Within “Function Delegated” delete the words and numerals “Section 4.1 of”. Under “Legislation” delete reference to “ANS” and substitute it with “and”.


AGAINST: Nil.


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12.6.2 POLICY REVIEW (ITEM BROUGHT FORWARD – REFER TO ITEM 10) The above item was brought forward in accordance with paragraph (9) of Sub-Clause 2.15.4 of the City of Gosnells Standing Orders Local Law 1998 and is relocated under Item 10 “Items Brought Forward for the Convenience of those in the Public Gallery” as the third report in these Minutes. 13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil.


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14. NOTICES OF MOTION FOR CONSIDERATION AT THE FOLLOWING MEETING

14.1 WATERING OF MADDINGTON SPORTING OVALS – REPORT REQUEST Cr P Wainwright proposed the following motion for inclusion in “Motions of Which Previous Notice Has Been Given” of the 9 September 2003 Ordinary Council Meeting agenda.

PROPOSED MOTION FOR 9 SEPTEMBER 2003 AGENDA

That a detailed report be provided to Council regarding watering options for Maddington Sporting Ovals with the report to include funding options.

COUNCILLOR COMMENT Cr P Wainwright provided the following written comment in relation to the proposed motion:

“Costs to keep watering the grounds by current methods are very expensive and labour intensive. These ovals are required to be kept at a good condition for the use of user groups and the community.”


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14.2 PLAQUE IN MEMORY OF LYNNE ILIAS Cr O Searle proposed the following motion for inclusion in “Motions of Which Previous Notice Has Been Given” of the 9 September 2003 Ordinary Council Meeting agenda.

PROPOSED MOTION FOR 9 SEPTEMBER 2003 AGENDA

That the Council of the City of Gosnells provide a suitable plaque on the Ghost Walk Trail in memory of Lynne Illias, a City of Gosnells Ghost Walk volunteer from 1994 to 2003.

COUNCILLOR COMMENT Cr O Searle provided the following written comment in relation to the proposed motion:

“Lynne Ilias had been involved with the Ghost Walks Recreation Programme from the beginning, playing one of the most memorable characters with great success, delighting all who witnessed Mary Sheridan dancing, singing, and telling her stories. The log in position along the walk trail would be an ideal site for a plaque as this was where Lynne met the walkers. She was the first ghost on the walk and she set the standard and style for the rest of the evening.”


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15. URGENT BUSINESS (BY PERMISSION OF COUNCIL) Nil. 16. CONFIDENTIAL MATTERS Nil. 17. CLOSURE The Mayor declared the meeting closed at 9.38pm.

26 august 2003 minutes - gosnells.wa.gov.au · i city of gosnells ordinary council meeting 26...

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