.)1 Report No:

Meeting Date

17-032

January 11, 2017

Alameda-Contra Costa Transit District

STAFF RE PO RTTO:

FROM:

SUBJECT

AC Transit Boa rd of Directors

Linda A. Nemeroff, District SecretaryTravel Authorization

ACTION ITEM

RECOMMENDED AC'LION(S)

Consider ratifying travel authorized by the Board President for Director Harper to attend theTransportation Research Board's 96th Annual Meeting, January 8-12, 2017 in Washington, D.C.

BACKG ROUND/RATIONALE

After the publishing and posting of the December 14, 2016 Board meeting agenda, DirectorHarper indicated that he would like to attend TRB's annual conference in Washington D.C.,January 8-12, 2017.

Pursuant to Board Po]icy ].55, all out-of-state travel for Directors and Officers to attend aconference or a meeting related to District business and at District expense, shall be approvedby action of the Board of Directors prior to incurring expenses. As the next Board meeting wasscheduled to occur after the commencement of the conference, the alternative procedureprovided in Board Policy 155 was implemented and travel was authorized by President Peeples.

The Transportation Research Board (TRB) 96th Annual Meeting program is expected to attract12,000 transportation professionals from around the world and covers all transportationmodes, with more than 5,000 presentations in nearly 750 sessions and workshops addressingtopics of interest to all attendees--policy makers, administrators, practitioners, researchers,and representatives of government, industry, and academic institutions.

The spotlight theme for the 20].7 TRB Annual Meeting is Transportat/on /nnovat/on; Lead/ngthe l#ay /n an Era of Rap/d Change. A number of sessions and workshops focus on this themeA sample of the program session available at the annualmeeting is provided as Attachment ltothis report.

Pursuant to Board Policy 155, Directors are to provide a brief orator written summary of theiractivities and/or information learned during the trip not later than the next Board meeting.

In accordance with Policy 155, the Board is asked to ratify the Board President's approval ofout-of-state travelto the 2017 TRB 96th Annualmeeting for the aforementioned Director.

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Report No. ].7-032Page 2 of 2

BUDGETARY/FISCAL IMPACT:

Estimated costs:

Conference Fee(For members)$1100Airfare $546Lodging(4 nights@$200/night)$800Per diem(5 days@$69/day IRS rate)$310*Ground Transportation(5 days@$30/day) fl:®Total$2,906

+ Reduced amount forfirst and last days of travel; excludes conference provided meals includedin the registration fee.

ADVANTAGES/DISADVANTAGES

TRB's Annual Meeting is the most extensive educational forum for public transportationofficials and professionals in the industry. The impact on the District of sending Directors to theannualmeeting would be entirely positive

ALTERNATIVES ANALYSIS:

There are no practical alternatives to the course of action recommended in this report

PRIOR RELEVANT BOARD ACTION/POLICIES:

Board Policy 155 -- Travel and Meeting Expense Reimbursements for Directors and BoardO fficers .

ATTACHMENTS:

1. TRB 2017 96th AnnuaIMeeting Program Schedule Samples

Approved by: Linda A. Nemeroff, District Secretary

Reviewed by: Linda A. Nemeroff, District Secretary

Prepared by: Doreen Mathews, Executive Administrative Assistant

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