3managerResource planning for copiers and printers

3manager is a financial resource

planning system, developed to

manage the copying and printing

operation, completely independent of

manufacturer brands.

Accurate information about your copying and printing

operation is important at any time. Getting the right

information at the right time, has never been more

critical, when decisions are made about

procurements, cutting costs and how to optimize.

How will the future look like if...

What will the consequences be, if you re-distribute

your equipment internally- economical as well as

postponing future procurements?

Can you cut costs by purchasing new equipment? -

and how much?

3manager helps you answering these questions by

analyzing the consequences of your intentional

actions, securing you the most optimal basis for

decision making.

Many IT departments are finding out that the cost of

not having a system—or the wrong system however,

can be very high.

With 3manager in place, you can eliminate many of

the costs associated with copying and printing.

For more information please visit www.3manager.com

where you can join one of our web seminars, or book

a personal presentation.

3manager at a glance:

Know your exact costs, potential savings and

procurement needs.

Manage your contracts with ease.

Streamline your operation with ongoing analysis.

Real-time access to important information.

Respond rapidly to changes.

Plan your budgets based on concrete information.

Cut costs and save time!

Introduction

Introduction to 3manager

How to get the most out of your copying and printing operation!3manager helps organizations reducing costs and

visualizing their true buying needs. To achieve this,

3manager offers the following functionalities:

Economizer

Find out if you can save money by purchasing new

equipment.

Optimizer

Find out if how well your devices are utilized and if you

can postpone procurements and save money buy re-

arranging equipment internally.

Environment

See how you affect the environment.

Contracts

Monitor and control legal agreements with ease.

Devices

Follow the utilization of your equipment, and how to

optimize with inventory management.

Consumption

Track expenses and page printed.

Reporting

Automatic reporting with 3manager summary and

consumption.

Alerts

E-mail notifications when areas in the operation needs

attention.

When economical information is entered in

3manager, you can begin analyzing how to optimize.

Maybe the right solution is to purchase new devices,

even though the existing equipment is only 2 years

old!

... or maybe the right solutions is to re-distribute

existing devices, with the purpose to create a better

balance between usage, economy and device

utilization.

With 3manager, all critical data is only few clicks

away, and within seconds you will know the

economical consequences when purchasing new

devices or consequences in hardware utilization and

“end of life” when re-arranging existing devices.

Summary

The right device for the right working load.

Know the consequence before you initiate actions.

Know your potential savings up front in total as well

pr. department and device.

Know your true buying need.

Postpone procurements

Cut costs and save time.

3manager functionality

Buy new models, re-arrange existing copiers and printers or do nothing?3manager “economizer” and “optimizer” help you

securing the most profitable copying and printing

operation.

With the build in intelligence, 3manager will analyze

the consequences of your intentional actions,

whether you intent to make new procurements or to

re-arrange existing equipment.

With these data, decision making will be a lot more

easy and time saving.

Often as purchaser or supplier it is difficult to gain a

prompt overview of where to put your effort.

The purchaser is measured by his savings and the

supplier wish to increase his sale.

Now, with just a few clicks, you can be provided

with analytical data, which required both hours and

resources in the past. 

Know your savings per:

Total

Department

Device

Economize / Optimize summary

Know your potential savings when purchasing new equipment.

Detailed information about which new models should replace old devices.

Know how you will affect the budget and hardware utilization when re-arranging devices internally.

Find out how to postpone future procurements.

Extend “End of life” of the devices by maintaining balance between load and capacity.

Find out which purchasing agreement is the most optimal for your company.

Buy new models

Re-arrange

Do nothing

Economizer / Optimizer

How does your copying and printing affect the environment?

Understand how your copying and printing operation

affects the environment, in an intuitive and user-

friendly graphical overview.

3manager visualizes your kWh consumption and

CO2 emissions completely, as well as pr. contract,

branch, department and unit.

With the intuitive environment-dashboard, you will

always have an overview of your environmental

behavior within your copying and printing operation.

With a glance you can find out, if you are moving in

the right direction, becoming more green and more

focused on the environment.

Environmental information:

How green is your service agreement?

How many devices are online 24 hours per day?

How much can you reduce CO2 by switching devices of after working hours.

Which department is the most green?

Which unit are polluting the most?

Are we increasing or decreasing C02 emissions?

Focus on the Environment

Manage lease and service agreements with ease.Contract management helps you to take control of all

your financial and service agreements, securing

optimal utilization and a profitable operation.

Besides giving you a complete overview of your

contracts, you will also get insight of 2 important

areas:

1: Environmental affect:

How “green” the contracts are, by monitoring the usage in

page printed, KwH and CO2 emissions.

2: Hardware utilization

How well the equipment is utilized and how well the

procurement meet the demands. (Balance, over- or under

capacity)

Types of agreements available:

Lease + service

Service

Rental

All-in

Ad-hoc agreement

When contracts are entered in 3manager and the correct

equipment is assigned to the contracts, you can begin

managing your contract resources and always have the

following data a few clicks away:

Contract number

Contract type

Department

Start date

Devices pr. contract

Page printed divided per contract

Utilization rates

Period and residual terms

Cost per quarter

Outstanding debt

Digital copy of the contract

Summary

Monitor your contracts online.

Follow usage per contract.

Easily check your service invoices.

Get notifications by e-mail when contracts

needs to be terminated.

Get notifications by e-mail when contracts are not utilized satisfactorily.

Find out if hardware capacity is in balance with actual need.

Contract management

Track pages printed, costs, KwH consumed and CO2 emitted.

3manager keeps track of your usage and service

costs.

With the “Usage per contract” its easy to double

check service invoices, or with the “Usage per department” even more easy to plan budgets per department.

Track the usage in pages printed, service costs, KwH consumed and CO2 emitted in the

organization divided down per:

Total

Contract

Branch

Department

Device

Track usage per month, 90 days or Year to Date, or enter

the period of time in which you wish to know the usage

and costs.

Tracking options:

Mono / colour pages

Service costs

KwH consumed

CO2 emissions

Tracking pr. total, contract, branch,

department and unit.

Tracking per 30 days, 90 days, Year todate and within specific range of dates.

Consumption / tracking

Respond rapidly to changes and negative trends with the built in alert functionality.The alert function helps securing a profitable copying and printing operation by setting up “Rules

of profitability”.

In other words, when areas in your copying and

printing operation aren´t optimal, a notification is sent by e-mail.

Alerting areas:

Contracts

Upcoming terminations and poor utilizations.

DevicesNew equipment registered, poor utilization and outdated reporting.

VolumeSignificant increase in page printed.

Expenses

Significant increase in service costs.

ActionsMultiple recipients of alerts. IT-departments, contract departments or service departments...

You decide the level of tolerance with

percentage. For example:

If a copier has a higher utilization than 95%, or a contract

has a minimum volume with a higher utilization than

100% you want to be alerted.

3manager monitor the copying and printing operation

continuously.

Alert summary

Get notified when areas in the copying and

printing operation aren´t optimal.

Multiple recipients of e-mails with

notifications.

Automatic reminders of alerts.

Online overview of all alerts.

Be proactive and not reactive.

Proactive alerts

Complete overview of

your devices and

status.Device management gives you an immediate

overview of all copiers and printers registered in the

different network, just as old and no longer active

devices can be found via the system log.

Besides providing all basic information concerning

the equipment, 3manager will notify you about the

utilization of the equipment.

Are smaller printers employed to a higher degree than

larger devices which run idle and wait?

Ought you to redistribute internally and thus

postpone new investments by ensuring that capacity

and usage patterns match?

Intuitively and user-friendly Equipment Outline

provides you with information which will enable you to

make the right decisions.

Following information is retrieved automatically from

the copiers and printers on the network:

Model information

Serial number

Mac address

IP-address / printer name

Counter information

In addition following information can be added manually:

Link to contracts and departments

Detailed information about location

Important information regarding the particular device.

Uploading documents.

Also, every meter reading is logged and can be retrieved by visiting the meter reader log.

Device management

A complete overview

delivered directly to

your inbox!3manager keeps you up to date with the different

reporting possibilities. How often you would like to

receive reports and what types is completely up to

you.

The most important report is the “Summary” which

updates you in one great overview containing the

following information:

Number of devices (MFD+printers)

Device utilization

End of life

Usage (colour + mono)

Contract information (Utilization)

Fixed costs (Lease, rental, all-in)

Variable costs (toners, service)

Total costs

Besides the summary reports, you can configure

3manager to send meter reading reports directly to

service providers in PDF, CSV or XML format.

Reports available:

3manager summaryQuarterly operating status

Consumption report

30, 90 days - Year to Date or fixed dates.

Meter readingSend PDF, XML or CSV reports directly to your service vendor automatically.

Reporting

www.3manager.com

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