3º eso excel 2003 manual

7/31/2019 3 ESO EXCEL 2003 MANUAL

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EXCEL 2003

CONTENT

Whats Excel 2003?

The Basics

Open Excel 2003

Excel Interface

Inside the worksheet

Identifying a cell

Activating a cell

Activating a non-visible cell

Entering Data

Text and Numbers Dates and Times Formulas

1. Working with cellsModify contentErase content

Working with rows and columns

Selecting, inserting and erasing a row or

column

Changing the width of a column

Changing the height of a row

Showing and Hiding rows and columns

Working with Ranges

Whats a Range?

Selecting, moving, copying, erasing and

renaming ranges

Transposing a range

Entering data in a range

Text, dates, values, personalized list

Formatting the worksheet

Applying a specific format

Aligning data

Change orientation

Sharing text in lines

Combining cells

Enhancing a range

Adding Borders and Shadow

Copying a format

Defining and applying a style

Assigning a conditional format

Easy Operations

Auto sum

Average

Other operations

2.Printing the dataPreview

Printing a selected range

Changing the Scale


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Whats Excel 2003 ?

Excel 2003 is the most extendable spreadsheet program nowadays. With such a program, we find the

solution to manage our expenses and all kind of financial operations (loans, payments...). Now, we can have

detailed information of our daily business and easy control our money. Excel 2003 can also be used by

teachers to get the percentages of their students marks.

The Basics

EXCEL INTERFACE

Standard Bar

Title Bar

Menu Bar

Formula Bar

Status Bar

Formatting Bar

Names Box

Cell

Cell in

use

Worksheet Selection BarFast

Scroll


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Title Barcontains both the name of the application Microsoft Excel- and the name of the currentworkbook.

If we click on the Excel logo once, the following menu will appear.

However, if we double click on this icon, Excel will close inmediately. We also have

three different buttons at the right upper corner of the window:

Minimize/Maximize Restore - Close application

In the last picture we can see six buttons: three on the Status Bar and other on the right of the

Menu/Options bar. The six of them are equal to each other, but you must remember that these buttons

refer to Excel, whilst the other three refer to the workbook. This is, if we click on

we close the workbook in use (3rdESO 1stTERM.xls), not the program (Microsoft Excel).

Menu/Options bar contains all the most important options that you can run with Excel. It isdivided into tabs. When you click on any of these tabs, a menu will appear then; at first, this menu is not

completely open, you must wait a few seconds or just click on the arrow at the bottom of the menu to

completely open it.

Standard bar

lets us run quickly the most common actionsconcerning the whole file

New file, open a file, save, print. Preview, cut, copy, paste... are some of the actions we can apply by

clicking on one of these icons.

Formatting bar gives format to the type of letter (font) and the paragraph. We can give aparticular size, font and colour to the different fonts we use. In the same way, we can justify the

paragraph or simply align it to the left or right, give different borders to an object, enumerate the lines

using numbers and letters, etc.

Name boxshows the name of the cell in use. It can also contain other objects, such as rangesformulas, functions, etc


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Formula barshows the text, numbers or formulas within the cell in use Worksheet selection bar we use it to move along the different pages of our workbook. By right-

clicking on a sheet, we can insert a new one into our worksheet, change the name of the sheets and

so on.

Status barreports different information when we are working in Excel2003, results, averages...

Fast scrollwhen we have a large number of sheets, we use this command to move quickly (as in

Word 2003).

INSIDE THE WORKSHEET

The different worksheets in Excel conform a Workbook. An Excel 2003 workbook can contain several

worksheets that will be saved as an only file. By default, Excel opens with 3 worksheets in the

Worksheet Selection Bar, but we could add up to 255 of them.

IDENTIFYINGACELL

Each of the worksheets that conform a book is formed by 255 columns and 65,536

rows. The intersection of an arrow and a column is called CELL. We will name each cell

as if playing a game of ships; write the column (vertical) and the row (horizontal) inside

the Names Bar and the cell will have a highlighted border. So, we identify any cell by

this highlighted border.

HOWTOACTIVATEACELL

To activate any cell, just left click on it.

ACTIVATINGANON-VISIBLECELL

We can select/activate a cell that is not on screen in two ways:

1. By writing the name of the cell in the Names Box and press Enter 2. Following the route Options bar Edit Go to write V90 Accept


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ENTERINGDATA

We can enter different kind of data in a cell: number, text, percentage, date, time,

fraction... Depending on the data, Excel will align it to the left or to the right. For

example, Excel aligns numbers to the right and text to the left. However, we can easily place this

information to the centre, left or right by clicking

While we are entering the new data in the active cell, we can notice it in the formula bar. Here there are

two different buttons

similar to press the Enter key; the data will be added into the active cell

if you push this button, the data will not be added into the active cellThe data is inserted in the cell by clicking and writing the information down. An Excel cell can contain

one of the three following data types:

NUMBERS as we already know, the numbers are aligned to the right in the cell. Just click on a cell and

enter your value. You should not type the thousand separator yourself.If we want to enter a number

bigger than 999, we have to write without separator 25553. The program will do the rest. Also if you

want your number to be treated as text itself, you must write the apostrophe in front of the number

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TEXT the text is aligned to the left. Any information which contains a non-numeric character, is

considered to be text. For example:

3 1-10 4/3.

DATES aligned to the right. We can enter the date in different formats:

4/3 4/3/2007 4-marzo

4-marzo-2007 04-marzo-2007 marzo-2007

TIMES aligned to the right. Different formats are accepted:

14:55 14:55:45

14:55 PM 14:55:45 PM


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- Content we erase the content, not the format- Comments we erase any comment we have in that cell

WORKING WITH ROWS AND COLUMNS

SELECTINGACOLUMNORAROW

We can select a column or a row by clicking on its tab columns tab rows tab

ENTERINGACOLUMN/ERASINGACOLUMN

To insert a new column, first we must select a cell insert Column

the column will be entered to the left of the active cell.

To erase a column, we must click on its tabetiqueta

Edit Eliminate

ENTERINGAROW/ERASINGAROW

To insert a new row, first we must select a cell insert Row .The new row will be

entered above the active cell.

To erase a row, we must click on its tab etiqueta Edit Eliminate

CHANGING THE WIDTH OF A COLUMN

To change the width of a column, we must place the cursor on the right side of the

columns tab. When we see a double arrow drag the mouse to your desired width

CHANGINGTHEHEIGHTOFAROW

To change the heigth of a row, we must place the cursor on the upper or lower side of therows tab. When we see a double arrow drag the mouse to your desire width

SHOWINGANDHIDINGROWSANDCOLUMNS

We must click on the tab of the row or column that we want to hide (must be hidden in order to show)

Edit Row or Column Hide


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To show the hidden row or column, we must select the 2 rows or columns next to

the hidden one; thus, if we want to show column C, we must select B and D

together

click on B tab and drag to D Format row or column show

*We can also hide and show a column or a row by right-clicking on the selected tab. A new menu will

appear giving us these 2 options.

WORKING WITH RANGES

WHATSARANGE?

A range is a block of cells that form a rectangle. It

iidentified by the cells which occupy the left upper corner

and the right lower corner of the rectangle, separated by the colon sign : It is very important to

operate with ranges, because the features of a range are applied to all the cells within the range. To

select a range, we write down its value inside the Names bar and press Enter.

Names Bar B1:D2 Enter

SELECTINGARANGE

Two different options:

a. We activate the cell when it starts drag and drop to the ending cellb. Write the name of the range in the Names bar and press Enter

MOVINGARANGE

Select the range to move Edit Cut select the cell from which the range will start Edit Paste

COPYINGARANGE

Same operation but using the command Copy instead of Cut.

NOTE : we can copy different ranges at the same time by pressing clic + ctrl. However, these

ranges will not be copied as one element if they do not have the same size and shape.


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ERASINGARANGE

Select the range and Supr

Edit Erase

RENAMINGARANGE

It is very useful to give a name to a range, especially if we use it

often. This way, whenever we want to refer to it, we can

do it easily.

Select the range and

Insert Name Define write name Add Accept

The name of our range will appear inside the Names Bar If we want to find it later, we will look for it

in this bar.

TRANSPOSINGARANGE

Transpose means to exchange rows by columns and viceversa

Select the range and

Edit Copy Click on the starting cell Edit Pegado especial Tick Transposing Box Accept

*As we click on Pegado especial, a new menu will open. It shows us the different elements we can paste

from our selected range:

Todo Alldata and format, formulas...

Possible to copy

Impossible to copy


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Formulas the formulas contained in the range

Format only the format is pasted, not the content

Todo excepto bordes refers to the cell format

Column width only this value is pasted

(...)

ENTERING DATA IN A RANGE

We can enter a determined value (text or number) in a range and use the command Autofill Autorrellenar

so that Excel continues the series for us; I mean, we

enter the first value and Excel will write the

rest of the sequence/series automatically.

ENTERINGASERIESOFTEXT

First, write down the first value of our list: Lunes, Enero, Caja 1, etc.

Secondly, select the range where the list will be filled in (including the starting cell).

Thirdly, go to Edit Fill Series Tipo Autorrellenar

*We can also use the mouse if we want to make it by hand:

Take the cursor to the right lower corner, when it takes the shape of a cross drag until

the end of the range. Excel will automatically fill in the range with the content.


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ENTERINGASERIESOFDATES

Introduce the first date of the series in the format already explained select the range Edit Fill

Series Tipo Cronolgica

write the incremento increase (for ex.

7) Accept

ENTERINGASERIESOFNUMERICVALUES

Insert the first value in the cell select the range Edit Fill in Type

Lineal each number is obtained by adding up sumando the increase incremento to the previous number

Geometrica each number is obtained by multiplying multiplicando the increase by the previous number

write the increase Accept

LINEAL

GEOMETRICA

ENTERING A PERSONALIZED SERIES

3º eso excel 2003 manual

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