4 fund 1: general fund 13€¦ · activities including providing incentives, grants, or loans to...

TAB# FUND# FUND NAME DEPT# DEPT/DIVISION NAME

1 FUND 1: General Fund Revenues

2 FUND 1: General Fund 11 Legislative Division

3 FUND 1: General Fund 12 Administration & Finance Departments

4 FUND 1: General Fund 13 Legal Division

5 FUND 1: General Fund 14 Police Department

6 FUND 1: General Fund 15 Fire Department

7 FUND 1: General Fund 16 Community Development Department

8 FUND 1: General Fund 17 Streets Division

9 FUND 1: General Fund 18 Buildings & Grounds Division

10 FUND 2: Sewer & Water Fund Revenues

11 FUND 2: Sewer & Water Fund 21 Water Treatment Division

12 FUND 2: Sewer & Water Fund 22 Sewage Treatment Division

13 FUND 3: Motor Fuel Tax Fund

14 FUND 4: Capital Projects Fund

15 FUND 5: Community Development Fund

16 FUND 6: Debt Service Fund

17 FUND 7: TIF #2 Spring Hill Gateway

18 FUND 8: SSA#6 Carrington Reserve

19 Personnel Information

Village of

West Dun FISCAL YEAR 2016-2017 BUDGET OVERVIEW

We are pleased to submit for the President's and Board of Trustees' review and consideration a budget document for the period of May 1, 2016 through April 30, 2017.

The budget continues to be very realistic in its projections, providing funding for minimum levels needed for services and provides for foresight and planning of the community's future needs. It continues to try to provide effective and efficient use of resources to meet the high level of service needs of the community, while minimizing operational costs and attempts to fulfill the increasing maintenance, operations and service levels of the Village.

This budget as proposed is balanced and continues to implement the policies and guidelines that have been established by the Village Board and utilized in previous years.

The budget as proposed does attempt to provide the necessary funding to maintain the high quality of services and continues to try to fill the increasing maintenance, operations and service obligations of the Village in an extremely tight fiscal environment, and begins to manage and undertake deferred maintenance and equipment replacements.

The 2016/17 budget is presented under the adopted Budget Officer Act and meets all statutory guidelines for this Act.

Budget Format

The format implemented several years ago continues this year and provides for a general description of the individual departmental programs and the services which are provided under each area of departmental responsibility. An overview and accomplishments section for what was achieved and· provided through last year's funding, as well as statements regarding this year's proposed goals and objectives and any significant changes this year within the budget itself are included for each of the Village's departments.

The individual budget line items are then broken down in more detail specifically noting the actual expenditures for the last two years, the budget amount for last year, a projected amount for this year's expenses and the highlighted area which shows this year's budget request.

Below each line item's financial information is a specific and much more detailed explanation of what is included within the actual line item costs.

Lastly, included is the detailed budget report as produced by the Village's budgeting planning system which is the familiar line item format broken down by line items and expense groups, with a total department budget.

FY 2016-2017 Budget Overview Page 2 of 8

Fund Accounting

In past years the Village's financial management system has used six distinct account groups, or funds, to classify both revenues and expenditures.

1. Operations: These funds include both the General Fund and Sewer and Water Fund which accounts for nearly all the Village's revenues and expenditures necessary to provide the vast majority of services to the community.

2. Special Revenue Funds: These funds include the Village's Motor Fuel Tax. This fund continues to receive or contain monies for which their specific purpose or availability is legally restricted to a specific purpose, project or area of expenditure.

3. Capital Projects Fund: The Capital Projects Fund account group includes the Village Facility Capital Projects Fund.

This fund is used to account for the financial resources used in the acquisition or construction of major capital projects, facilities or property improvements.

Based on previous Board action, the fund now includes equipment purchases and capital expenditures pursuant to the reprioritized Capital Projects Program, as well as funding for the Village's debt service program, and annual allocations toward department capital expenses and equipment replacement, as well as ongoing street and infrastructure maintenance, repairs and replacement.

Revenue sources for these projects include previous bond proceeds, excess tap-on fees, home rule sales taxes, and interest income on these monies.

This year's budget, as in past years, continues to reflect the Village Board's desire to restrict the status of the initial 1% of home rule sales tax funds for Capital Projects and Capital purchases.

4. Debt Service Fund: The Debt Service Fund is used to account for the financing of interest and retirement of general long term debt principal interests and/or IEPA loan repayments, including the 2007 and 2010 bond issue, which was refinanced in 2015 with the addition of $4 Million in new debt.

The Debt Service Fund shows revenues derived from a single source; interfund transfers. The Village Facilities Capital Projects Fund, which contains the home rule sales tax monies, specifically earmarks monies for the repayment of the reissued debt obligations and transfers monies to this fund on an interest basis.

5. Community Development Fund: The Community Development Fund account group is used for the revenues associated with the additional ~% home rule sales tax adopted in 2004.

This Fund is used to account for the financial resources which may be used for


operational·expenditures within the Village Board policy guidelines. Secondly, it is used for acquisition or construction of major capital project facilities or property improvements. Thirdly, it is used to finance community economic development activities including providing incentives, grants, or loans to existing or future businesses within our Village.

The Community Development Fund shows revenues derived from the 'V2% home rule sales tax, as well as grant proceeds and interest income.

This year's budget reflects the Village Board's continued desire to restrict the use of these monies pursuant to the above established guidelines.

6. Spring Hill Gateway and Carrington Reserve SSA: This year's budget also includes two funds or accounts. They include Fund 7, which is TIF #2 for Springhill Gateway, which will be used to account for the TIF contributions related to the economic incentive and the recoupment of those funds over the next 20 years.

Second is the Carrington Reserve Special Service Area, which accounts for all the proceeds from this Special Service Area, which provides for funding for the open space and wetlands maintenance within the Carrington Reserve subdivision, including the fund balance and the direct expenditures by the Village for this maintenance.

Revenues

Revenues as projected for this year are sufficient to meet the operating expenses and funding in an effort to maintain the current service levels for the community.

The Village's budget estimates, as always, are conservative in nature and should ensure that the Village meets the financial revenue forecasts as projected in this document.

A decrease is projected in all of the Sales Tax revenue numbers included within this budget document to account for business relocations and construction at Spring Hill Mall.

We are projecting actual Sales Tax revenues within the General Fund to be $1.575 Million for next year. The actual Sales Tax revenue numbers for 2009,2010,2011,2012,2013,2014 and 2015 respectively were $2.6, $2.2, $2.3, $2.13, $1.935, $1.835 and $1.663 Million.

The anticipated Property Tax levy reflects the increase to $3,668,963, pursuant to the Village Board's discussion. The increased revenues are specifically attributable to the Village's full funding of Police and Fire Pension obligations as discussed in December 2015.

The proposed levy is an increase of $40,000 or just over 1% increase in the tax levy to the community. ·

For this property tax levy, it is expected that the average homeowner of a $250,000 house will see an increase of $6 in the portion of their property tax bill directly attributable to West Dundee, taking into consideration the expected 2% increase in EAV. This brings the total cost per house to $1 ,205 for all Village provided services.


Based on the revenue in the Motor Fuel Tax Fund a transfer continues to be shown for the tenth year to the General Fund. This year's transfer of Motor Fuel Tax funds is in the amount of $175,000.

This is a decreased transfer from the last 4 years, but it does include only new dollars that we received this past fiscal year within the Motor Fuel Tax Fund, which are generated from the State shared revenues this year, meaning that the $175,000 are the only new revenues into the MFT Fund from last year's distribution by the State of Illinois. Projected MFT allotments for the 2017 fiscal year total $190,000.

The transfer to the General Fund is to offset certain roadway obligations as it relates to Public Works responsibilities such as salaries, snow removal and road salt for which these special revenues must be used.

The decreased amount of the transfer continues to challenge the General Fund operations based on reduced revenues in other areas. The Motor Fuel Tax Fund balance, including this transfer, at the end of next fiscal year, is projected to be $235,000 at year's end. It should be noted that the FY 17 MFT budget does include an additional transfer of $70,000 to Fund 4 (Capital Projects) to fund the Village's portion of the Boncosky Road improvement project.

As in previous years, the Village is transferring a certain portion of the Community Development Fund monies received back to the General Fund to assist in funding operations. Seven years ago this number was $550,000. Five years ago, in an effort to balance the General Fund budget, this number was increased by $200,000 to $750,000. This number was decreased to $650,000 for 2011, $600,000 for 2012 and 2013, and $545,000 for 2014 and 2015.

The Board's initial stated policy was not to transfer more than 50% of the annual tax receipts collected from the Community Development Fund to the General Fund for operational purposes. The Village has elected to annually discuss this transfer amount and make it part of the Village's budgetary process.

In an effort to continue to assist the General Fund in funding municipal operations, the Village staff is proposing to maintain this transfer number at last year's $545,000 figure. This is the same number that the Village Board elected to implement last year at the conclusion of the budget discussion.

Based on continuing reductions in Sales Tax in the community, this transfer exceeds the stated policy of 50% these dollars to be transferred to the General Fund. The Sales Tax figures within this fund for the last several years amounted to $889,000 in 2012, $792,000 in 2013, $748,000 for 2014, and are projected to be $635,000 for FY 2016. For the upcoming 2016/17 fiscal year, projected sales tax receipts for Fund 5 have been reduced to $600,000.

Please be advised, we have gotten to the point where projected expenditures within this fund, including annual transfer back to the General Fund for operations and the transfer to the Capital Projects Fund for debt repayment exceed the annual Sales Tax revenues within this fund for just those two obligations.

The State of Illinois' financial situation appears to be stable in terms of State-shared revenues.


Projected revenues for this year's Income Tax and State Use Tax are slightly higher than last year's per capita rates. Motor Fuel Tax projections have increased due to the local gasoline prices and therefore, more fuel being purchased.

This year's estimated rate is up to $151.40 per capita from last year's estimate of $142.20 per capita. This is a significant increase from the historical low of $91 back in 2010.

The State of Illinois revenues and fiscal condition continue to be monitored closely. The lack of a budget for last year, and the impasse that remains in Springfield still create the opportunity that substantial changes in local government distributions could occur and funds could be redistributed back to the State of Illinois to fund their operations, away from local governments.

We continue to keep a close eye on the State of Illinois fiscal decisions and discussions, and any substantial changes in the State's formula could result in necessary recommendations to amend the Village of West Dundee's budget due to a loss in State revenues. Attached is a letter from Governor Rauner's office stating that changes to the formulas are still possible for the upcoming fiscal year.

Based on the Board policy which was discussed 6 years ago and implemented in 2009 year's budget, non-occurring one time development revenues are not included within these revenue projections.

As with last year, any one-time revenues which are received will be accounted for in specific line items and the Village staff may come forward with individual recommendations to the Village Board for use of these monies for one-time capital purchases during the course of the budget year or to be constructed as surplus in either the General Fund or Capital Projects Fund, if any such revenues are received.

We continue to break out building permits for new construction and municipal donations as separate line items and will not be counting those specific revenues towards operating revenues or expenditures. This will insure that these non-recurring revenues will not be coming led to insure that revenues and expenditures remain in balance. No revenues are shown in those line items at this point and time again for this year. The Village staff does not include either development revenue or tap on fees into our budgets until projects have been fully approved for building permits by the Village Board.

The Court Fines line item is shown with a significant increase over last year's budget, to $165,000. This revenue source continues to increase from its budgeted revenues of $120,000 last year to its projected revenues of $150,000 this year.

Pursuant to the Village's implementation decision in 2009, there are three revenue line items noted within the General Fund to accommodate the 5% Utility Tax that was enacted in December 2009 and went into effect as of January 1, 2010. Specifically, these are telecommunications, gas and electricity. These three line items reflect a decrease in projected revenues of $30,000 from last budget year, in order to reflect the actual monies that have been received within these line items. These budget line items are reflective and indicative of weather conditions, which directly impact the dollars received.

Pursuant to the Village's decision in 2014 to implement a new Local Motor Fuel Tax and

FY 2016-2017 Budget Overview Page 6 ofB

Food & Beverage Tax to fund basic General Fund operations due to declining revenues within the 2014/15 Generpl Fund budget, an additional $530,000 is budgeted for this year for both of these line items.

The Food & Beverage Tax remains very strong in its third budget year. The budgeted number for last year was $300,000, but our projected revenues at the time of this writing are $360,000. The combination of these budgeted numbers has increased from $470,000 to $530,000 for this budget year.

Attached, immediately following this budget transmittal letter, is a complete budget with a breakdown of both the General Fund revenues and expenses denoting the following:

1. Overall, this year's budget projects an increase in General Fund revenues over last year of about only $75,000.

2. This budget projects an increase in General Fund expenditures from last year to this year of $84,000, or less 1%.

3. Pursuant to last year's numbers, we are projecting that at the beginning of this fiscal year our cash position of the General Fund will be about $2,300,000, which is above our minimum targeted goal of $2,000,000.

4. For the next fiscal year, the recommended transfer from the Community Development Fund to the General Fund for operating expenses is proposed to be maintained at $545,000.

5. For the ne~ fiscal year, we are proposing an increase in the transfer from the General Fund to the Capital Projects Fund from $550,000 to $600,000.

6. The balance of the General Fund revenues over expenditures within this proposed balanced budget shows a surplus at this time of $2,794.

7. The General Fund operational budget does not reflect an increase in user fees and service charges to both the residential and business community.

The Sewer and Water Fund shows a balanced budget for the twelfth consecutive year with a small balance of $1,180.

As the Board may recall, back in 2010/11, the Village Staff recommended a three year review of our rate structure. We did implement an increase of 3.5% in the 2010/11 fiscal year, a 2.5% increase in 2012/13, and a 2% increase in 2013/14, 2014/15, and 2015/16. Due to continued operational increases, an additional 2.5% increase is included in this budget in order to continue to balance this year's Sewer & Water Fund, which accounts for operational increases and continue our effort to provide for nominal rate increases and improvement of the fiscal position of the Sewer and Water Fund on a long term basis.

The Village Staff is proposing to maintain the $60,000 transfer from the Sewer and Water Fund to the General Fund to pay for personnel costs related to utility billing and administration.

FY 2016-2017 Budget Overview Page 7 ofB

In addition, the Sewer and Water Fund shows no one-time revenue of water and sewer tap-on fees to assist in paying for any unexpected costs or capital replacement needs.

Based on the rate structure and the budget as proposed, the Sewer and Water Fund continues to pay for the operational costs of providing utility services to the community. Most notably, we continue to see a reduction in terms of utility usage on a per household basis community wide for water usage.

The Sewer and Water Fund received a savings of $106,000 two years ago due to the final repayment to the Fox River Water Reclamation District debt service obligations for capacity within the Sewer and Water Fund. For the third consecutive year, this savings has been rolled over specifically into capital expenditure maintenance numbers within both the Water and Sewer Funds, $30,000 and $35,000 respectfully, less than previous years.

The Village staff continues to recommend those savings be specifically maintained within the capital replacement and maintenance line items for significant deferred maintenance within the water and sewer systems and facilities of the Village.

Specific capital expenditures for this $65,000 are recommended to the Village Board by the Director of Public Works' evaluation of the needs within the systems under consultation with the existing Water and Sewer Department staff. A copy of these recommendations are attached to the Sewer and Water Fund's budget.

The effort is to specifically try to fund long term maintenance needs within the sewer and water facilities into the existing budget, and therefore the utility rates, so that deferred maintenance obligations of the respective systems can be addressed and a dedicated funding source be maintained.

Further discussion of the rate increase and the expenditures of the Sewer and Water Fund will be explained in greater detail in the budget documents.

Expenditures

The 2016/17 General Fund budget shows an increase in the overall operational expenses over last year's budget by $95,425 or 1%.

The proposed budget provides for an increase for personnel costs in the form of an economic adjustment of 2% to the salary ranges for all employees. The Fire union employees will be subject to their agreed upon collective bargaining agreement. The Police union contract is up as of April of 2016, and we will be undergoing negotiations. Any increase above 2% will have to be adjusted accordingly in the budget.

The 2016/17 budget proposes a decrease in full-time authorized positions from 53 to 51. Total authorized part-time positions are being reduced from 65 to 64 positions. Please note that the upcoming budget does include a reduction in one of two vacant Firefighter positions that was held within last year's budget. This leaves one vacant, but budgeted, position within the Fire sworn officers line item, as well as one vacant, but budgeted, position within the Police sworn officers line item.


At this point in time, the Village has budgeted a 5% increase to account for health insurance premium increases within this budget. Anything above 5%, the Village Staff will once again evaluate one of three options or a combination thereof in order to ensure that we meet the financial parameters of this budget: (1) change in health insurance coverage, (2) an increase in the employee contributions, or (3) reductions in our HSA contributions.

Capital equipment or replacement purchases included with this year's budget include $43,500 in the Administration budget to reflect necessary computer replacements or upgrades for the entire organization.

Closing Summary

The last several budget years have been difficult ones and this year is no different. It is Staff's opinion that this budget continues to, at a minimum, provide the core services that the community has grown to expect with minimal increases to the residents or businesses of this community, but it requires the Village to continue to make the difficult decisions of how resources are received and allocated. Equipment and replacement needs continue to be stretched in order to find the appropriate balance between continuing to fund these services and increased maintenance obligations.

This approach continues to make West Dundee a strong community on firm financial footing, and we continue to be able to deliver the quality municipal services that the community has grown to expect without any layoffs of existing employees.

The continued uncertainty of these economic times continues to affect consumer confidence, development activities and home values, but the Village attempts to strike a balance between continuing to provide the core municipal services which are necessary to maintain the integrity of the community, its safety and welfare in these difficult financial times.

Budget Preparation Recognition

We would like to acknowledge the efforts of the Village Staff and Department Managers for their contribution to the Village in preparation of the budget document. It is through the daily efforts of our employees and Department Managers that the Village provides an exceptionally high level of municipal services and is so highly regarded in the area as one of the best communities in the Fox Valley.

It is important to point that even in these extremely difficult financial times, the employees of this organization possess an extremely positive outlook of our community and continue to improve upon our reputation as a great place to live and work. It is though these joint efforts and cooperative nature that we will continue to prosper as a community and an organization.

JAC:kat David Danielson Finance Director

DATE: 03/07/2016 TIME: 11:49:11 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES PROPERTY TAXES 1-00-1-1490 1-00-1-1491 1-00-1-1500 1-00-1-1600 1-00-1-1700 1-00-1-1800 1-00-1-1900

TOTAL PROPERTY TAXES

ACCOUNT DESCRIPTION

GENERAL CORPORATE CAPITAL PROJECTS & EQUIP FUND LIABILITY INSURANCE POLICE PENSION SOCIAL SECURITY IMRF FIRE PENSION

INTERGOVERNMENTAL REVENUE 1-00-2-0000 STATE SALES TAX 1-00-2-0500 STATE INCOME TAX 1-00-2-1000 PERS. PROPERTY REPLACEMENT TAX 1-00-2-1100 TOWNSHIP ROAD FUND 1-00-2-1200 LOCAL USE TAX 1-00-2-3700 STATE GRANT PROCEEDS 1-00-2-3710 FEMA GRANT PROCEEDS 1-00-2-3720 LED STREET LIGHT GRANT

TOTAL INTERGOVERNMENTAL REVENUE

INTERFUND TRANSFERS ~ REVENUES 1-00-3-0200 SEWER AND WATER FUND 1-00-3-0300 MOTOR FUEL TAX 1-00-3-0400 COMMUNITY DEVELOPMENT FUND

TOTAL INTERFUND TRANSFERS - REVENUES

LICENSES 1-00-4-0000 1-00-4-0500 1-00-4-1500 1-00-4-5000 1-00-4-5100

TOTAL LICENSES

BUSINESS LICENSES LIQUOR AND BARTENDERS LICENSES ANIMAL LICENSES VIDEO GAMING LICENSE VIDEO GAMING TAX

VILLAGE OF WEST DUNDEE DETAILED BUDGET REPORT

FUND: GENERAL OPERATIONS DEPARTMENT

--2014-ACTUAL

958,114 542,382 574,130 371,728 345,475 173,964 194,948

3,160,741

1,835,007 658,918

9,007 96,729

128,370 0 0 0

2,728,031

60,000 207,000 600,000

867,000

37,690 40,865

3,159 2,875 2, 671

87,260

--2015-ACTUAL

920,105 541,075 565,762 462,476 347,330 182,030 250,087

3,268,865

1,663,916 608,148 11,225 9 8' 5 63

148,118 0 0

9,441

2,539,411

60,000 284,000 545,000

889,000

40,217 44,250 3,007 4,605

23,084

115,163

BUDGETED

1,132,309 550,000 575,000 522,084 360,000 174,500 315,644

3,629,537

1,710,000 726,000

7,300 100,000 142,000

0 0 0

2, 685,300

60,000 175,000 545,000

780,000

40,000 45,000

4,000 10,000 22,000

121,000

PAGE:

2016 -------------- --2017--8 MO.

ACTUAL

1,123,458 545,871 570,561 518,054 357,221 173,154 313,206

3,601,525

1,050,707 543,330

5' 467 100,925

93,710 0 0 0

1,794,139

30,000 87,500

272,500

390,000

28,415 46,700 1,881

13,500 17,800

108,296

REQUESTED PROJECTED BUDGET

1, 132,309 550,000 575,000 522,084 360,000 174,500 315,644

3, 629,537

1,630,000 769,000

7,300 101,000 162,000

0 0 0

2,669,300

60,000 175,000 545,000

780,000

40,000 46,800

3,000 13,500 25,000

128,300

0

1,175,000 550,000 575,000 564,515 367,000 190,000 247,448

3, 668,963

1,575,000 760,000

7,300 101,000 160,000

0 0 0

2,603,300

60,000 175,000 545,000

780,000

40,000 47,000

4,000 12,000 25,000

128,000

1

DATE: 03/07/2016 TIME: 11:49:11 ID: BP430000.6SC

ACCOUNT NUMBER ACCOUNT DESCRIPTION

DEVELOPMENT REVENUE 1-00-5-0000 BUILDING PERMITS 1-00-5-0100 DEVELOPMENT PERMITS 1-00-5-0110 BLDG PERMITS/ NEW CONSTRUCTION 1-00-5-0120 MUNICIPAL DONATION 1-00-5-0200 CASH\LAND DONATION 1-00-5-0500 PLAN REVIEW 1-00-5-1000 INSPECTIONS 1-00-5-1500 PETITION FEES

TOTAL DEVELOPMENT REVENUE

FINANCE REVENUE 1-00-6-0000 1-00-6-0001

INTEREST INCOME UNREALIZED MARKET GAIN/LOSS

TOTAL FINANCE REVENUE

OTHER LIABILITIES/FORFEITURES 1-00-7-0500 COURT FINES 1-00-7-0600 ADMINISTRATIVE PROCESSING FEE 1-00-7-0700 AUTO IMPOUND FEE 1-00-7-1000 ALARM SERVICE CHARGE

TOTAL OTHER LIABILITIES/FORFEITURES

OTHER REVENUES 1-00-8-0500 1-00-8-1000 1-00-8-2000 1-00-8-2100 1-00-8-2200 1-00-8-2500 1-00-8-2550 1-00-8-2600 1-00-8-2700 1-00-8-2800 1-00-8-2810 1-00-8-2820 1-00-8-2900 1-00-8-3000

HOTEL/MOTEL REVENUE AMBULANCE FEE RENTAL PROPERTY LICENSE AGREEMENT TICKET SURCHARGE FRANCHISE FEE TELECOMM. INFRAS. FRANCHSE FEE RECYCLING REVENUE-CONTRACTUAL UTILITY TAX - NATURAL GAS UTILITY TAX - ELECTRICITY GASOLINE TAX FOOD AND BEVERAGE TAX ELECTRICAL AGGREGATION FEE SALE OF ASSETS



--2014-ACTUAL

77,792 0

6,000 0 0

18,265 5,330 1,325

108,712

13,253 ( 4' 578)

8,675

108,601 6, 681

58,000 9,300

182,582

254,650 162,321

75,508 0 0

92,740 253,204

0 187,327 324,047

0 0

17,254 0

--2015-ACTUAL

9 6' 62 8 32,520

2,000 0 0

36,180 5,180 1,700

174,208

14,068 2,105

16,173

134,326 4,362

47,500 9,250

195,438

271,628 146,847

60,257 0 0

95,982 247,848

0 171,211 303,153 129,815 292,684 20,007

0

BUDGETED

100,000 0 0 0 0

45,000 5,000 1,500

151,500

8,500 0

8,500

120,000 6,000

50,000 10,000

186,000

285,000 145,000

45,000 0 0

95,000 260,000

0 175,000 345,000 170,000 300,000

0 0

2016 8 MO.

ACTUAL

235,430 0

60,395 0 0

37,438 2,210 3,420

338,893

9,480 0

9,480

111,704 1,980

22,500 7,800

143,984

210,547 85,021 43,669

0 0

51,482 183,381

0 52,791

186,821 102,794 240,755

0 0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

275,000 0

60,395 0 0

50,000 4,000 4,000

393,395

12,000 0

12,000

150,000 4,000

40,000 10,000

204,000

275,000 145,000

60,000 0 0

103,000 260,000

0 160,000 300,000 155,000 365,000

0 0

130,000 0 0 0 0

50,000 5,000 5,000

190,000

12,500 0

12,500

165,000 5,000

50,000 10,000

230,000

280,000 150,000

45,000 0 0

105,000 260,000

0 170,000 3.25,000 165,000 365,000

0 0

2

DATE: 03/07/2016 TIME: 11:49:11 ID: BP430000.6SC

ACCOUNT NUMBER

REVENUES OTHER REVENUES 1-00-8-3712 1-00-8-3714 1-00-8-3715 1-00-8-3717 1-00-8-3720 1-00-8-3800 1-00-8-4000 1-00-8-4100 1-00-8-4200 1-00-8-4300 1-00-8-4400 1-00-8-6000 1-00-8-7100 1-00-8-8000

TOTAL OTHER REVENUES TOTAL REVENUES: EXPENSES

ACCOUNT DESCRIPTION

REIMBURSED REVENUE - ADMIN REIMBURSED REVENUE - POLICE REIMBURSED REVENUE - FIRE REIMBURSED REVENUE - PW REIMBURSED REVENUE - PENSION REIMBURSED REVENUE - GENERAL MISCELLANEOUS POLICE REPORT MONEY INSURANCE SUBROGATION PROCEEDS 50/50 TREE PROGRAM PAYMENTS COMPUTER SUPPORT CONTRACTS SALE OF PROMOTIONAL ITEMS RECYCLING REVENUE CASH LONG/SHORT

INTERFUND TRANSFERS - EXPENSES 1-00-4-1000 TRANSFER TO VILLAGE FACILITIES

TOTAL INTERFUND TRANSFERS - EXPENSES

INTERFUND TRANSFERS - EXPENSES 1-00-9-0100 CAPITAL / MAINTENANCE FUND 1-00-9-0200 CAPITAL PROJECTS & EQUIP FUND

TOTAL INTERFUND TRAN,SFERS - EXPENSES TOTAL

LEGISLATION DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-11-1-0100 SALARIES - ELECT OFFICIALS 1-11-1-1000 SALARIES - PART TIME

TOTAL PERSONNEL SERVICES



--2014-ACTUAL

0 0 0 0

635 0

56,250 1, 610

0 3,900

35,244 0

4,504 0

1,469,194 8,612,195

0

0

0 550,000

550,000 550,000

29,308 0

29,308

--2015-ACTUAL

0 0 0 0

7,100 0

35,829 1,741

0 24,933 30,011

0 3, 7 65

0

1,842,811 9,041,069

0

0

0 550,000

550,000 550,000

28,691 200

28,891

BUDGETED

0 0 0 0 0 0

40,000 1,700

0 5,000

62,500 0

3,000 0

1,932,200 9,494,037

0

0

0 550,000

550,000 550,000

25,000 0

25,000

2016 8 MO.

ACTUAL

0 0 0 0 0 0

23,800 915

0 18' 9 63 47,500

0 0 0

1,248,439 7,634,756

0

0

0 275,000

275,000 275,000

16,033 0

16,033

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

0 0 0 0 0 0

37,500 1,500

0 19,000 62,500

0 0 0

1,943,500 9,760,032

0

0

0 550,000

550,000 550,000

23,000 0

23,000

0 0 0 0 0 0

40,000 1,700

0 5,000

65,000 0 0 0

1,976,700 9~589,463

0

0

0 600,000

600,000 600,000

25,000 0

25,000

3

DATE: 03/07/2016 TIME: 11:49:11 ID: BP430000.6SC


---------------------------------LEGISLATION DEPARTMENT

PERSONNEL BENEFITS 1-11-2-0700 VILLAGE CONTRIBUTION - IMRF 1-11-2-0800 VWD CONTR - FICA & MEDICARE 1-11-2-2500 TRAINING 1-11-2-3000 DUES AND MEMBERSHIPS 1-11-2-3500 UNEMPLOYMENT INSURANCE

TOTAL PERSONNEL BENEFITS

OPERATING EXPENDITURES 1-11-3-0600 OPERATING INSURANCE & BONDS 1-11-3-1500 TRAVEL 1-11-3-1600 SUBSCRIPTIONS AND PUBLICATIONS 1-11-3-2100 PRINTING 1-11-3-3000 CONTRACTUAL SERVICES 1-11-3-3500 VILLAGE & COMMUNITY EVENTS 1-11-3-3600 DONATIONS 1-11-3-3660 ECONOMIC DEVELOPMENT 1-11-3-6500 MISCELLANEOUS

TOTAL OPERATING EXPENDITURES

COMMITTEES & COMMISSIONS 1-11-7-0600 PLANNING & ZONING COMMISSION 1'-11-7-0700 PARK & REDEVELOPMNT COMMISSION 1-11-7-1000 FIRE AND POLICE COMMISSION 1-11-7-1100 LIQUOR CONTROL 1-11-7-1500 APPEARANCE REVIEW COMMISSION

TOTAL COMMITTEES & COMMISSIONS TOTAL LEGISLATION DEPARTMENT

ADMINISTRATION & FINANCE DEPT. EXPENSES

PERSONNEL SERVICES 1-12-1-0200 SALARIES- FULL·TIME 1-12-1-1000 SALARIES - PART TIME 1-12-1-1300 SALARIES - SEASONAL 1-12-1-1600 OVERTIME


VILLAGE OF WEST DUNDEE PAGE: 4 DETAILED BUDGET REPORT


2016 -------------- --2017----2014-- --2015-- 8 MO. REQUESTED

ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET

284 350 300 208 300 300 2,240 2,208 2,000 1,225 1,800 2,000

30 32 200 0 0 0 3,756 4,006 4,000 4,944 5,000 5,000

0 0 0 0 0 0 ------------------------ -----------------------------------

6,310 6,596 6,500 6,377 7,100 7,300

2,000 2,000 2,000 0 2,000 2,000 0 0 0 0 0 0

377 663 600 326 700 700 51 0 0 0 0 0

5,985 0 0 0 0 0 162 176 200 0 0 0

0 100 200 50 50 200 0 0 0 0 0 0

778 640 1,000 33 100 1,000 ----- -----------------------------------

9,353 3,579 4,000 409 2,850 3,900

1,045 1,510 1,500 0 1,400 1,500 0 0 0 0 0 0

2,872 3,138 5,000 2,455 3,200 4,000 204 11 1,000 550 750 1,000

1, 8 8 0 1,215 2,000 0 1,800 2,000 ----------------- -----------------------------------

6,001 5,874 9,500 3,005 7,150 8,500 50,972 44,940 45,000 25,824 40,100 44,700

377,764 431,606 442,500 283,045 425,700 415,000 86,003 85,948 95,000 58,215 95,000 137,000

0 0 0 0 0 0 0 0 0 0 0 0

------------------------463,767 517,554 537,500 341,260 520,700 552,000

DATE: 03/07/2016 TIME: 11:49:11 ID: BP430000.6SC


ADMINISTRATION & FINANCE DEPT. PERSONNEL BENEFITS 1-12-2-0100 GROUP MEDICAL & LIFE INSURANCE 1-12-2-0700 1-12-2-0800 1-12-2-2000 1-12-2-2500 1-12-2-3000 1-12-2-3500

VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-12-3-0100 OFFICE SUPPLIES 1-12-3-0200 OPERATING SUPPLIES 1-12-3-0500 1-12-3-0510 1-12-3-0600 1-12-3-1500 1-12-3-1530 1-12-3-1550 1-12-3-1600 1-12-3-2000 1-12-3-2100 1-12-3-2400 1-12-3-3000 1-12-3-3001 1-12-3-3800 1-12-3-4500 1-12-3-6500

TELEPHONE DATA INTERNET/EMAIL SERVICES OPERATING INSURANCE - BOND TRAVEL GIS MARKETING ACTIVITIES SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING AUDIT FEE CONTRACTUAL SERVICES CONTRACTUAL - COMPUTER SUPPORT REIMBURSABLE NEWSLETTER MISCELLANEOUS


MAINTENANCE & REPAIRS 1-12-4-0100 DEPARTMENT EQUIPMENT

TOTAL MAINTENANCE & REPAIRS

CAPITAL EXPENDITURES



--2014-ACTUAL

52,020 56,170 32,485

0 7

1,995 0

142,677

1,909 24

7,004 5,090 8,874 9, 626

0 0

505 3,151

472 16,335 61,726

0 6,558

0 36

121,310

1,307

1,307

--2015-ACTUAL

59,247 63,554 36,224

0 0

1,742 0.

160,767

2,245 0

9, 767 2,460 7,050 9, 654

0 0

146 3,068 1,908

16,855 3,716

62,420 (5, 5 82) 1,190

214

115,111

0

0

BUDGETED

66,000 60,000 39,000

0 0

2,000 0

167,000

2,500 0

8,000 2,500

10,000 11,000

0 0

200 3,000 1,000

17,000 5,000

60,000 0

5,000 300

125,500

500

500

2016 8 MO.

ACTUAL

43,561 40,581 22,863

0 0

509 0

107,514

1,070 0

4,195 1,615

0 6,300

0 0

212 2,289

566 16,300

2,470 4 71 62 6

496 3,502

119

86,760

0

0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

60,000 61,500 37,500

0 0

2,000 0

161,000

1,800 0

6,500 2,500

10,000 9,500

0 0

250 3,000

750 17,000

4,000 65,000

0 3, 600

300

124,200

0

0

52,000 61,500 38,000

0 0

2,000 0

153,500

2,500 0

7,500 2,500

10,000 11,000

0 0

250 3,200 1,000

17,500 5,000

60,000 0

4,000 300

124,750

500

500

5

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


ADMINISTRATION & FINANCE DEPT. CAPITAL EXPENDITURES 1-12-5-1000 OFFICE EQUIPMENT 1-12-5-1500 OPERATING EQUIPMENT 1-12-5-1510 COMPUTER EQUIPMENT 1-12-5-1520 COMPUTER EQUIPMENT REPLACEMENT 1-12-5-1530 GIS PROGRAM 1-12-5-1540 FINANCE SOFTWARE UPGRADES

TOTAL CAPITAL EXPENDITURES TOTAL ADMINISTRATION & FINANCE DEPT.

LEGAL DEPARTMENT EXPENSES

OPERATING EXPENDITURES 1-13-3-3800 REIMBURSABLE 1-13-3-7000 VILLAGE ATTORNEY RETAINER 1-13-3-7100 VILLAGE PROSECUTOR RETAINER 1-13-3-7200 LITIGATION FEES 1-13-3-7300 ATTORNEY FEES - OTHER 1-13-3-7310 ATTORNEY FEES -POLICE CONTRACT 1-13--3-7315 ATTORNEY FEES - FIRE CONTRACT 1-13-3-7330 ATTORNEY FEES - GRAND POINTE 1-13-3-7350 ATTORNEY FEES - REIMBURSEABLE 1-13-3-7400 LEGAL NOTICES 1-13-3-7500 RECORDING FEES

TOTAL OPERATING EXPENDITURES TOTAL LEGAL DEPARTMENT

POLICE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-14-1-0200 SALARIES - FULL TIME 1-14-1-0500 SALARIES - SWORN OFFICERS 1-14-1-0600 SALARIES-PART TIME SWORN 1-14-1-1000 SALARIES - PART TIME 1-14-1-1600 OVERTIME



PAGE:


--2014-ACTUAL

0 0

21,671 6,257 3,625

0

--2015-ACTUAL

0 0

28,890 7,674 3,795

0 ------------------------

31,553 40,359 760,614 833,791

0 0 10,017 5,520

7,800 6,637 31,512 53,421 20,307 34,371 12,543 3,250 10,427 0

240 0 403 0

2,014 4,488 679 463

------------------------95,942 108,150 95,942 108,150

118,011 116,465 1,546,373 1,557,054

79,441 81,272 33,054 40,775 96,225 106,693

-----------------1,873,104 1,902,259

2016 -------------- --2017--8 MO. REQUESTED

BUDGETED ACTUAL PROJECTED BUDGET

0 0 0 0 0 0 0 0

25,000 11,539 15,000 25,000 15,000 28,835 35,000 15,000

3,500 3,322 3,400 3,500 15,000 0 15,000 19,000

-------------------------------------58,500 43, 696 68,400 62,500

889,000 579,230 874,300 893,250

0 0 0 0 10,000 3,375 8,100 10,000

7,200 4,800 7,200 7,200 20,000 5,511 25,000 20,000 25,000 13,166 25,000 25,000 1,000 0 1,000 10,000 1,000 0 0 1,000

0 0 0 0 0 0 0 0

2,000 2,212 3,000 3,000 500 212 400 500

------------------------------------- ----------66,700 29,276 69,700 76,700 66,700 29,276 69,700 76,700

120,000 7 8' 7 62 120,000 123,000 1,555,000 982,315 1,510,000 1,597,656

82,000 50,631 70,000 87,320 47,000 22,696 40,000 50,938

130,000 68,725 115,000 125,000 ------------------------------------- ---------1,934,000 1,203,129 1,855,000 1,983,914

6

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

POLICE DEPARTMENT PERSONNEL BENEFITS

ACCOUNT DESCRIPTION

1-14-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-14-2-0500 VILLAGE CONTR - POLICE PENSION 1-14-2-0700 VILLAGE CONTRIBUTION - IMRF 1~14-2-0800 VWD CONTR - FICA & MEDICARE 1-14-2-1500 CLOTHING ALLOWANCE 1-14-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-14-2-2500 TRAINING 1-14-2-3000 DUES AND MEMBERSHIPS 1-14-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-14-3-0100 OFFICE SUPPLIES 1-14-3-0200 OPERATING SUPPLIES 1-14-3-0300 MEDICAL SUPPLIES 1-14-3-0500 TELEPHONE 1-14-3-0600 1-14-3-1500 1-14-3-1600 1-14-3-2000 1-14-3-2100 1-14-3-2200 1-14-3-2300 1-14-3-3000 1-14-3-3500 1-14-3-3800 1-14-3-4000 1-14-3-6400 1-14-3-6450 1-14-3-6480 1-14-3-6500

OPERATING INSURANCE & BONDS TRAVEL SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL QUADCOM CONTRACTUAL SERVICES SMALL EQUIP/TOOLS/HARDWARE POLICE - REIMBURSEABLE EXPENSE FIREARM SUPPLIES CRIMINAL INVESTIGATIONS D.A.R.E. PROGRAM NEIGHBORHOOD WATCH PROGRAM MISCELLANEOUS


MAINTENANCE & REPAIRS 1-14-4-0100 DEPARTMENT EQUIPMENT 1-14-4-0200 VEHICLE FUEL 1-14-4-0300 1-14-4-0500

GENERATOR FUEL AUTOMOTIVE PARTS & REPAIRS



--2014-ACTUAL

231,863 371,728

14,942 137,093

12,378 5,961 9, 673 5, 729

0

789,367

3,053 6,974 1,793

12,169 46,412

1,391 477

1,757 2, 687

0 170,389

9,989 398

0 8,694

0 1,997

430 2,771

271,381

10,828 55,075

0 40,146

--2015-ACTUAL

230,313 465,476

19,272 137,644

9,532 7,476 2,382 9,757

0

881,852

3,316 6,750 1,690

11,026 47,082

1,290 483

1,536 2,516

226 180,493 14,286

487 0

9,997 0

1,327 417

1,269

284,191

15,628 44,940

0 38,446

BUDGETED

265,000 522,084

16,000 150,000

12,000 7,500 6,100

11,000 0

989,684

3,000 7,000 2,500

12,000 35,000

2,000 500

1,750 2,500

250 199,675 15,600

750 0

10,000 0

1,500 750

1,000

295,775

20,300 55,000

0 38,000

2016 8 MO.

ACTUAL

166,713 518,054

12,502 87,094

4,948 6,310 5,229 4,102

0

804,952

1,420 4,056 1,403 5,670

29,077 787

0 1,089

491 0

132,450 13,772

424 0

9,222 13,111

0 482

2,245

215,699

14,751 21,001

0 29,491

PROJECTED

245,000 522,084

18,400 142,000

12,000 7,500 6,100 9,000

0

962,084

3,000 7,000 2,500

11,500 80,000

2,000 500

1,500 2,000

235 199, 675 15,600

750 0

10,000 15,000

1,500 750

2,500

356,010

20,000 35,000

0 38,000

PAGE:

--2017-REQUESTED

BUDGET

265,000 564,575

18,400 150,000

12,000 10,900 10,600 11,000

0

1,042,475

3,000 7,000 3,000

12,000 45,000

2,000 500

1,700 2,500

250 196,000 15,600

750 0

10,000 0

1,500 1,000 1,500

303,300

17,500 40,000

0 35,000

7

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER


ACCOUNT DESCRIPTION

MAINTENANCE & REPAIRS 1-14-4-1000 FLEET RADIO


CAPITAL EXPENDITURES 1-14-5-0100 AUTOS & TRUCKS 1-14-5-1000 1-14-5-1500 1-14-5-1600

OFFICE EQUIPMENT OPERATING EQUIPMENT FIREARMS

TOTAL CAPITAL EXPENDITURES TOTAL POLICE DEPARTMENT

FIRE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-15-1-0200 SALARIES - FULL TIME 1-15-1-0500 SALARIES - SWORN FIRE OFFICERS 1-15-1-0600 SALARIES - PAID ON CALL 1-15-1-1000 SALARIES - PART TIME 1-15-1-1600 OVERTIME


PERSONNEL BENEFITS 1-15-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-15-2-0500 VILLAGE CONTR - F.F. PENSION 1-15-2-0700 VILLAGE CONTRIBUTION - IMRF 1-15-2-D800 VWD CONTR - FICA & MEDICARE 1-15-2-1500 CLOTHING ALLOWANCE 1-15-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-15-2-2500 TRAINING 1-15-2-3000 DUES AND MEMBERSHIPS 1-15-2-3500 UNEMPLOYMENT INSURANCE




--2014-ACTUAL

4,559

110,608

0 0 0 0

0 3,044,460

15,554 909,996

9,928 350,494

681 62 6

1,354,598

153,551 194,948

5,014 99,541

6,424 1,842 4,945

974 0

467,239

--2015-ACTUAL

4,235

103,249

0 0

5,000 0

5,000 3,176,551

8,502 849,700 23,785

393,343 62,544

1,337,874

154,088 250,087

5,000 97,139

7,184 824

4,839 879

0

520,040

BUDGETED

4,500

117,800

0 0

20,000 0

20,000 3,357,259

0 880,000

35,000 365,000

70,000

1,350,000

170,000 315,644

4,200 103,000

6,000 1,000 5,000 1,000

0

605,844

2016 8 MO.

ACTUAL

1,836

67,079

0 0

19,570 0

19,570 2,310,429

47 510,601

18,139 297,536

66,048

892,371

109,116 313,206

3,028 65,416 7,223

671 (1, 362)

879 0

498,177

PROJECTED

4,600

97,600

0 0

19,570 0

19,570 3,290,264

0 785,000

35,000 435,000 110,000

1,365,000

160,000 315,644

4,400 105,800

8,000 1,000 5,000 1,000

0

600,844

PAGE:

--2017-REQUESTED

BUDGET

4,500

97,000

0 0 0 0

0 3,426,689

0 848,000

35,000 375,000

70,000

1,328,000

178,500 247,448

4,400 105,500

8,000 1,000 5,000 1,000

0

550,848

8

DATE: 03/07/2016 VILLAGE OF WEST DUNDEE PAGE: 9 TIME: 11:49:12 DETAILED BUDGET REPORT ID: BP430000.6SC


-------------- 2016 -------------- --2017--ACCOUNT --2014-- --2015-- 8 MO. REQUESTED NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET -----------------------------------------------------------------------------------------------------------------------------

FIRE DEPARTMENT OPERATING EXPENDITURES 1-15-3-0100 OFFICE SUPPLIES 2,092 2,196 1,750 802 1,750 1,750 1-15-3-0200 OPERATING SUPPLIES 3,247 1,507 2,500 2, 620 3,000 3,000 1-15-3-0300 MEDICAL SUPPLIES 10,292 7,625 8 f 000 11,028 11,500 10,000 1-15-3-0500 TELEPHONE 6,943 7,213 7,500 3,939 7,500 7,500 1-15-3-0600 OPERATING INSURANCE & BONDS 73,773 34,444 35,000 3,912 70,000 60,000 1-15-3-1500 TRAVEL 183 641 700 656 750 750 1-15-3-1600 SUBSCRIPTIONS & PUBLICATIONS 0 0 0 0 0 0 1-15-3-2000 POSTAGE 450 272 300 104 300 300 1-15-3-2100 PRINTING 415 1,039 1,000 0 1,000 1,000 1-15-3-2200 EQUIPMENT RENTAL 124 0 200 162 200 200 1-15-3-2300 QUADCOM 69,217 77,986 81,443 54,099 80,793 77,757 1-15-3-3000 CONTRACTUAL SERVICES 22,697 28,771 21,300 20,403 23,000 21,500 1-15-3-3500 SMALL EQUIP/TOOLS/HARDWARE 2,207 1,439 3,500 3, 665 3,700 3,500 1-15-3-3800 FIRE - REIMBURSEABLE EXPENSE 100 2,066 0 1,095 0 0 1-15-3-6500 MISCELLANEOUS 1,800 0 500 0 500 500

----------------- -------TOTAL OPERATING EXPENDITURES 193,540 165,199 163,693 102,485 203,993 187,757

MAINTENANCE & REPAIRS 1-15-4-0100 DEPARTMENT EQUIPMENT 8,737 3,628 8,300 6, 063 8,300 8,500 1-15-4-0200 VEHICLE FUEL 15,577 14,361 16,000 6,438 11,000 16,000 1-15-4-0300 GENERATOR FUEL 0 0 250 0 250 250 1-15-4-0500 AUTOMOTIVE PARTS 21,106 17 f 654 20,000 13,297 20,000 20,000 1-15-4-0600 AUTOMOTIVE MAINT. & REPAIRS 14,410 21,007 15,000 24,068 27,000 20,000 1-15-4-0700 AUTO BODY 3,269 2,509 3,000 0 3,000 3,000 1-15-4-1000 FLEET RADIO 0 853 1,000 126 1,000 1,000

-------------------------------- -------TOTAL MAINTENANCE & REPAIRS 63,099 60,012 63,550 49,992 70,550 68,750

CAPITAL EXPENDITURES 1-15-5-0100 AUTOS & TRUCKS 0 0 0 0 0 0 1-15-5-1000 OFFICE EQUIPMENT 0 0 0 0 0 0 1-15-5-1500 OPERATING EQUIPMENT 0 0 0 0 0 0 1-15-5-1501 FEMA GRANT - COMM. EQUIPMENT 0 0 0 0 0 0 1-15-5-1502 FEMA GRANT - TURN-OUT GEAR 0 0 0 0 0 0 1-15-5-1503 EMERGENCY OPERATIONS CENTER 0 0 0 0 0 0 1-15-5-1504 EMERGENCY WARNING SIREN 0 0 0 0 0 0 1-15-5-1505 EMERGENCY OPERATIONS CENTER 0 0 0 0 0 0

------------------------ ------------------------------------- ----------TOTAL CAPITAL EXPENDITURES 0 0 0 0 0 0

DATE: 03/07/2016 TIME:' 11:49:12 ID: BP430000.6SC


TOTAL FIRE DEPARTMENT

COMMUNITY DEVELOPMENT DEPT. EXPENSES

PERSONNEL SERVICES 1-16-1-0200 SALARIES - FULL TIME 1-16-1-1000 SALARIES - PART-TIME 1-16-1-1600 OVERTIME


PERSONNEL BENEFITS 1-16-2-0100 GROUP MEDICAL & LIFE INSURANCE 1-16-2-0700 VILLAGE CONTRIBUTION - IMRF 1-16-2-0800 VWD CONTR - FICA & MEDICARE 1-16-2-1500 UNIFORMS 1-16-2-2500 TRAINING 1-16-2-3000 DUES AND MEMBERSHIPS 1-16-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-16-3-0100 OFFICE SUPPLIES 1-16-3-0500 TELEPHONE 1-16-3-0600 OPERATING INSURANCE & BONDS 1-16-3-1500 TRAVEL 1-16-3-1530 GIS PROGRAM 1-16-3-1550 1-16-3-1600 1-16-3-2000 1-16-3-2100 1-16-3-3000 1-16-3-3100 1-16-3-3800 1-16-3-6500

MARKETING ACTIVITIES SUBSCRIPTIONS AND PUBLICATIONS POSTAGE PRINTING CONTRACTUAL PLAN REVIEW COM. DEV - REIMBURSEABLE EXPEN MISCELLANEOUS



PAGE: 10


--2014-ACTUAL

2,078,476

164,237 36,831

0

201,068

22,095 24,391 15,081

0 60

843 0

62,470

963 4,378 5,000 4,241

0 4,524

517 1,032

268 34,539 10,186

0 20

65,668

--2015-ACTUAL

2,083,125

104,655 82,971

55

187,681

18,916 21,831 14,058

0 0

748 0

55,553

1,140 5,258 3,500 2,630

0 4,680

119 2,367

4 60 53,845 13,875 8,735

72

96, 681

2016 -------------- --2017--8 MO. REQUESTED

BUDGETED ACTUAL PROJECTED BUDGET

2,183,087 1,543,025 2,240,387 2,135,355

175,000 82,000

0

257,000

40,000 30,000 18,500

400 1,000 1,000

0

90,900

1,000 5,000 4,500 4,000

0 5,000

500 2,000

600 20,000 10,000

0 150

52,750

104,958 53,304

0

158,262

18,793 18,910 11,823

0 0

94 0

49,620

642 2,930

0 2,261

0 4,860

295 2,445

518 7,648

14,317 29,880

0

65,796

167,100 82,000

0

249,100

30,000 31,000 19,000

0 500

1,000 0

81,500

1,000 4,500 5,000 4,000

0 5,000

750 3,000

600 20,000 20,000

0 150

64,000

183,000 92,100

0

275,100

42,000 34,300 21,000

200 1,725 1,200

0

100,425

1,000 5,000 5,000 4,000

0 5,000

750 3,000

600 20,000 20,000

0 150

64,500

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. MAINTENANCE & REPAIRS 1-16-4-0100 DEPARTMENT EQUIPMENT 1-16-4-0200 VEHICLE FUEL 1-16-4-0500 AUTOMOTIVE PARTS 1-16-4-0600 AUTOMOTIVE MAIN. AND REPAIRS


CAPITAL EXPENDITURES 1-16-5-0100 AUTOS AND TRUCKS 1-16-5-1000 OFFICE EQUIPMENT

TOTAL CAPITAL EXPENDITURES TOTAL COMMUNITY DEVELOPMENT DEPT.

STREET & BRIDGE DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-17-1-0200 SALARIES- FULL TIME 1-17-1-1000 SALARIES -PART TIME 1-17-1-1300 SALARIES - SEASONAL 1-17-1-1600 OVERTIME


PERSONNEL BENEFITS 1-17-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-17-2-0700 VILLAGE CONTRIBUTION- IMRF 1-17-2-0800 VWD CONTR- FICA & MEDICARE 1-17-2-1500 UNIFORMS 1-17-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-17-2-2500 TRAINING 1-17-2-3000 DUES AND MEMBERSHIPS 1-17-2-3500 UNEMPLOYMENT INSURANCE




--2014-ACTUAL

110 5 66

0 68

744

0 0

0 329,950

227,239 3, 662 3,087

29,299

263,287

32,508 33,012 19,861

1,472 1,301 1,108

556 0

89,818

--2015-ACTUAL

0 55 6

0 10

566

0 0

0 340,481

225,145 8,086 5,419

18,294

256,944

33,152 31,059 19,275

1,310 987 565 273

0

86,621

-------------- 2016

BUDGETED

0 1,000

0 300

1,300

0 0

0 401,950

210,000 8,200 8' 0 00

20,000

246,200

45,000 28,100 18,600

1,400 2,000 1,000

450 0

96,550

8 MO. ACTUAL

0 67 8 243

1,751

2,672

0 0

0 276,350

156,460 5,367 2,815 7,121

171,763

23,732 20,774 12,757

897 237

38 (66)

0

58,369

PAGE: 11

--2017-REQUESTED

PROJECTED BUDGET

0 1,000

300 2,000

3,300

0 0

0 397,900

200,000 8' 000 3,000

18,200

229,200

36,000 31,300 19,200

1,350 950

80 450

0

89,330

0 1,000

200 500

1,700

0 0

0 441,725

204,000 8,400 5,000

20,000

237,400

45,000 32,000 19,500 1,400 1,100

850 450

0

100,300

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT OPERATING EXPENDITURES 1-17-3-0100 OFFICE SUPPLIES 1-17-3-0200 OPERATING SUPPLIES 1-17-3-0500 TELEPHONE 1-17-3-0600 OPERATING INSURANCE/BONDS 1-17-3-1000 1-17-3-1500 1-17-3-1530 1-17-3-1600 1-17-3-2000 1-17-3-2100 1-17-3-2200 1-17-3-3000 1-17-3-3100 1-17-3-3500 1-17-3-3800 1-17-3-4000 1-17-3-4100 1-17-3-4400 1-17-3-5500 1-17-3-6000 1-17-3-6500

ELECTRICITY TRAVEL GIS PROGRAM SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES LANDFILL DISPOSAL COSTS SMALL EQUIP/TOOLS/HARDWARE PW - REIMBURSEABLE EXPENSES SNOW & ICE CONTROL TRAFFIC & STREET SIGNS LEAF COLLECTION SCAVENGER SERVICE RECYCLING MISCELLANEOUS


MAINTENANCE & REPAIRS 1-17-4-0100 DEPARTMENT EQUIPMENT 1-17-4-0200 VEHICLE FUEL 1-17-4-0500 1-17-4-0550 1-17-4-0600 1-17-4-0700 1-17-4-1000 1-17-4-1100 1-17-4-1200 1-17-4-1300 1-17-4-1400 1-17-4-3500

VEHICLE REPAIRS & MAINT LABOR VEHICLE REPAIRS & MAINT PARTS VEHICLE MAINT & REPAIRS VEHICLE BODY MAINT & REPAIR FLEET RADIO CURB/SIDEWALK STREETS STREET & TRAFFIC LIGHTS PARKWAYS STORM SEWER




--2014-ACTUAL

827 4,035 1,533

30,980 42,016

0 0 0

722 12

0 7,388 2,047 5,493

388 78,554

5,233 8,479

415,790 138,596

266

742,359

29,636 23,058 37,901

8,360 6 0 0

4,365 13,334 18,776

1,942 5,883

143,261

--2015-ACTUAL

562 4,695 2,717

15,724 49,223

3 0 0

644 0 0

23,626 3,437 2,667

0 103,211

6,313 9,367

421,535 140,746

186

784,656

27,206 16,877 30,321

695 0

73 0

6,098 11,201 40,424

2,125 3,260

138,280

BUDGETED

500 4,000 2,000

20,000 45,000 3,500

0 0

700 0 0

10,000 14,000

4,000 0

100,000 5,000

10,000 430,000 144,000

250

792,950

25,000 20,000 40,000

0 0 0 0

15,000 17,000 35,000

1,500 8,000

161,500

2016 8 MO.

ACTUAL

313 3,870 2,143 1,000

25,327 0 0 0

773 0

50 11,555 1,276

908 0

64 1,769 2,800

250,923 83,641

0

386,412

8,569 6,727

25,542 5,033

0 0 0

2,750 3,076

15,028 2,019 2,958

71,702

PAGE: 12

--2017-REQUESTED

PROJECTED BUDGET

500 5,000 3,200

21,500 44,000 1,000

0 0

900 0 0

15,000 7,000 2,000

0 54,000

2,500 8,400

432,000 144,000

250

741,250

20,000 13,500 37,000

8,000 0 0 0

3,700 11,000 35,000

2,500 7,700

138,400

500 4,400 2,700

22,800 44,000 1,500

0 0

700 0 0

20,000 7,000 4,000

0 90,000 5,000 9,000

439,000 147,000

250

797,850

25,000 18,000 37,000

8,000 0 0 0

10,000 13,500 35,000

1,500 8,000

156,000

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


STREET & BRIDGE DEPARTMENT CAPITAL EXPENDITURES 1-17-5-0100 AUTOS & TRUCKS 1-17-5-0500 1-17-5-1300 1-17-5-1500 1-17-5-4020 1-17-5-5000

OFFICE FURNITURE STREET AND TRAFFIC LIGHTS OPERATING EQUIPMENT GIS PROGRAM STREET & ROAD/BIKEPATH CONSTR

TOTAL CAPITAL EXPENDITURES TOTAL STREET & BRIDGE DEPARTMENT

BUILDINGS & GROUNDS EXPENSES

PERSONNEL SERVICES 1-18-1-0200 SALARIES - FULL TIME 1-18-1-1000 PART-TIME SALARIES 1-18-1-1300 SEASONAL 1-18-1-1600 OVERTIME


PERSONNEL BENEFITS 1-18·-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-18-2-0700 VILLAGE CONTRIBUTION - IMRF 1-18-2-0800 VWD CONTR - FICA & MEDICARE 1-18-2-1500 1-18-2-2000 1-18-2-2500 1-18-2-3000 1-18-2-3500

UNIFORMS SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-18-3-0100 OFFICE SUPPLIES 1-18-3-0200 OPERATING SUPPLIES 1-18-3-0300 JANITORIAL SUPPLIES 1-18-3-0500 TELEPHONE 1-18-3-0600 OPERATING INSURANCE/BONDS



--2014-ACTUAL

0 0

2,846 0 0 0

2,846 1,241,571

210,038 14,386 30,202 27,337

281,963

33,637 30,568 21,290

1,596 1,340

0 0 0

88,431

886 10,996

7,362 1,511 8' 000

--2015-ACTUAL

0 0

149 0 0 0

149 1,266,650

207,168 18,487 24,955 15,160

265,770

35,157 28,313 19,829

1,477 4,823

844 44

0

90,487

75 6 8,676 5,138

879 5,030

BUDGETED

0 0 0 0 0 0

0 1,297,200

267,000 20,500 27,000 18,000

332,500

43,000 35,400 21,800

1,800 2,800

500 0 0

105,300

600 14,000

5,500 1,200 7,000

2016 8 MO.

ACTUAL

0 0 0 0 0 0

0 688,246

143,126 13,413 23,709

6,308

186,556

25,812 18,985 13,892

1,273 309

38 ( 46)

0

60,263

285 5,198 3,412

366 143

PAGE: 13

--2017-REQUESTED

PROJECTED BUDGET

0 0 0 0 0 0

0 1,198,180

225,000 20,000 27,000 16,300

288,300

38,000 30,000 21,800

1,800 600 100

0 0

92,300

600 8,000 5,500

800 7,200

0 0 0 0 0 0

0 1,291,550

230,000 21,000 30,200 18,000

299,200

43,000 35,400 21,800 1,800 2,000

500 100

0

104,600

600 10,000

5,500 1,000 7,000

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER


ACCOUNT DESCRIPTION

OPERATING EXPENDITURES 1-18-3-1000 ELECTRICITY 1-18-3-1100 1-18-3-1500 1-18-3-2100 1-18-3-2200 1-18-3-3000 1-18-3-3200 1-18-3-3500 1-18-3-3800 1-18-3-4200 1-18-3-4400 1-18-3-4410 1-18-3-6500

HEATING TRAVEL PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES JANITORIAL SERVICES SMALL EQUIP/TOOLS/HARDWARE BLDG/GRNDS - REIM EXPENSE CHEMICALS & FERTILIZER FORESTRY TREE PLANTING MISCELLANEOUS


MAINTENANCE 1-18-4-0100 1-18-4-0200 1-18-4-0500 1-18-4-0550 1-18-4-2000

& REPAIRS DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE LABOR VEHICLE PARTS BUILDINGS & GROUNDS REPAIRS


CAPITAL EXPENDITURES 1-18-5-0100 AUTOS & TRUCKS 1-18-5-1000 OFFICE FURNISHINGS 1-18-5-1500 OPERATING EQUIPMENT 1-18-5-2000 BLDGS & GROUNDS IMPROVEMENTS

TOTAL CAPITAL EXPENDITURES TOTAL BUILDINGS & GROUNDS

TOTAL FUND REVENUES & BEG. BALANCE TOTAL FUND EXPENSES FUND SURPLUS (DEFICIT)



--2014-ACTUAL

61746 251146

( 87) 0

67 241436

11190 31944

158 444

381534 521488

391

1821212

41361 111422

21141 26

641738

821688

0 0

31775 0

31775 6391069

816121195 817911054

--2015-ACTUAL

101069 141853

0 0 0

301976 0

61423 0

21492 451761 571224

583

1881860

81844 81249 41 611

520 431616

651840

0 0 0 0

0 6101957

910411069 910141645

BUDGETED

81 0 00 201000

0 0

500 351000

0 51000

0 21500

551000 301000

700

1851000

71500 91500 31500

0 501000

701500

0 0 0 0

0 6931300

914941037 914831496

2016 8 MO.

ACTUAL

41067 61095

0 0 0

241024 0

11650 250 531

221899 291464

0

981384

71428 31595

746 954

481902

611625

0 0 0 5

5 4061833

716341756 611341213

PAGE: 14

--2017-REQUESTED

PROJECTED BUDGET

81 000 161000

0 0

500 351000

0 21500

0 11000

581710 411710

500

1861020

91300 61800 21500 11400

631800

831800

0 0 0 0

0 6501420

917601032 913111251

81000 161000

0 0

500 351000

0 51000

0 11700

551000 301000

500

1751800

71500 81300 31500 11400

761400

971100

0 0 0 0

0 6761700

915891463 915861669

21794

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 2-00-0-0300 2-00-0-0310 2-00-0-0400 2-00-0-1000 2-00-0-1100 2-00-0-1900 2-00-0-2000 2-00-0-2200 2-00-0-3000 2-00-0-3800 2-00-0-4000

TOTAL REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

SEWER AND WATER BILLS SLEEPY HOLLOW BILLING DEVELOPER WATER SALES WATER TAP ON FEES SEWER TAP ON FEES WATER METER SALES PLAN REVIEW FEE SCAVANGER SALES - SCRAP METERS SALE OF ASSETS REIMBURSEMENT REVENUE MISCELLANEOUS FEES

2-00-3-0000 INTERFUND REVENUE - VFF

TOTAL INTERFUND REVENUE

FINANCE REVENUE 2-00-6-0000 INTEREST INCOME

TOTAL FINANCE REVENUE TOTAL REVENUES:

EXPENSES - WATER EXPENSES

PERSONNEL SERVICES 2-21-1-0200 SALARIES - FULL TIME 2-21-1-1000 SALARIES - PART TIME 2-21-1-1300 SALARIES - SEASONAL 2-21-1-1600 OVERTIME



FUND: SEWER & WATER DEPARTMENT

--2014-ACTUAL

1,818,642 22,051

649 17,047 17,028

2,025 0 0 0 0 0

1,877,442

0

0

1

1 1,877,443

305,512 7' 311

0 35,182

348,005

--2015-ACTUAL

1,783,919 33,270

0 9,323

18' 045 2,434

0 0 0 0

25

1,847,016

0

0

2

2 1,847,018

280,138 15,884

0 28,665

324,687

-------------- 2016

BUDGETED

1,945,000 28,000

0 4,300 5,700

0 0 0 0 0 0

1,983,000

0

0

0

0 1,983,000

340,000 16,100

0 25,000

381,100

8 MO. ACTUAL

1,198,899 13,845

5,215 8,644

11,352 1,085

0 0 0 0

100

1,239,140

0

0

6

6 1,239,146

218,953 10,734

0 14,222

243,909

PAGE: 15

--2017-REQUESTED

PROJECTED BUDGET

1,835,000 26,000 5,215 9,000 9,000 1,100

0 0 0 0

100

1,885,415

0

0

0

0 1,885,415

340,000 16,700

0 25,000

381,700

0

1,900,000 28,000

0 0 0 0 0 0 0 0 0

1,928,000

0

0

0

0 1,928,000

346,800 17,040

0 25,500

389,340

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

EXPENSES - WATER PERSONNEL BENEFITS

ACCOUNT DESCRIPTION

2-21-2-0100 GROUP MEDICAL/LIFE INSURANCE 2-21-2-0700 VILLAGE CONTRIBUTION - IMRF 2-21-2-0800 VWD CONTR - FICA & MEDICARE 2-21-2-1500 UNIFORMS 2-21-2-2000 SAFETY EQUIPMENT PROGRAM 2-21-2-2500 TRAINING 2-21-2-3000 DUES AND MEMBERSHIPS 2-21-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-21-3-0100 OFFICE SUPPLIES 2-21-3-0200 OPERATING SUPPLIES 2-21-3-0500 TELEPHONE 2-21-3-0600 OPERATING INSURANCE/BOND 2-21-3-1000 2-21-3-1100 2-21-3-1200 2-21-3-1500 2-21-3-1530 2-21-3-2000 2-21-3-2100 2-21-3-2200 2-21-3-2400 2-21-3-3000 2-21-3-3100 2-21-3-3200 2-21-3-3500 2-21-3-3600 2-21-3-3700 2-21-3-3800 2-21-3-4200 2-21-3-4300 2-21-3-6500

ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES IEPA WATER ANALYSIS CROSS CONNECTION SURVEY SMALL EQUIP/TOOLS/HARDWARE WATER METERS REIMBURSEABLE EXPENSES REIMBURSABLE CHEMICALS TREATMENT SALT MISCELLANEOUS




--2014-ACTUAL

40,155 47,790 28,431

2,009 1,454 1,532

411 0

121,782

1,380 7,100 2,331 7,100

152,315 6,333 3,339

0 0

3,271 410

95 2,500

27,439 5,296

0 3,350

13,580 185

1,206 34,182 93,829

38

365,279

--2015-ACTUAL

43,739 39,854 24,291

1,960 2,399

654 346

0

113,243

633 5,923 1,459

56,264 170,458

6,752 3,502

216 0

2,926 1,612

0 2,700

15,545 11,252

0 2,919

13,827 35,106

1,228 17,139 88,249

645

438,355

BUDGETED

55,000 43,000 26,400

2,300 2,500 2,500

500 d

132,200

1,000 6,000 2,000

10,000 165,000

5,200 3,800 1,000

0 3,000 1,500

500 2,700

27,500 7,500

0 3,500 7,500

0 0

25,000 90,000

250

362,950

2016 8 MO.

ACTUAL

34,337 29,782 17,802

1,244 1,857

62 16

0

85,100

285 5,730 1,414

(38, 043) 94,944 2,135 1,114 1,047

0 1,756

750 300

2,700 13,021

5,646 0

2,213 6,075 4,772

0 20,747 63,558

54

190,218

PAGE: 16

--2017-REQUESTED

PROJECTED BUDGET

51,100 45,500 27,800

2,000 2,500

500 100

0

129,500

1,000 7,500 2,000

0 160,000

4,000 2,000 1, 600

0 2,500 1,000

500 2,700

24,000 8, 000

0 3,500

10,000 0 0

32,800 90,000

100

353,200

53,700 46,350 29,700

2,000 1,100 2,500

380 0

135,730

1,000 7,000 2,000

10,000 160,000

5,200 2,000 1,600

0 3,000 1,000

500 2,700

24,000 8, 000

0 3,500

10,000 0 0

32,800 90,000

250

364,550

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


EXPENSES - WATER MAINTENANCE & REPAIRS 2-21-4-0100 DEPARTMENT EQUIPMENT 2-21-4-0200 VEHICLE FUEL 2-21-4-0500 2-21-4-0550 2-21-4-2500 2-21-4-2550· 2-21-4-2600 2-21-4-2700 2-21-4-2750 2-21-4-2800 2-21-4-2900 2-21-4-2910 2-21-4-3000

VEHICLE LABOR VEHICLE PARTS WELLS WATER TREATMENT FACILITY WELL HOUSES WATER MAINS SERVICE LINE REPAIRS RESERVOIRS METERS METERS - RADIO REMOTE UNITS HYDRANTS


CAPITAL EXPENDITURES 2-21-5-0100 AUTOS & TRUCKS 2-21-5-0500 OFFICE FURNITURE & EQUIPMENT 2-21-5-1500 OPERATING EQUIPMENT 2-21-5-2500 WATER & SEWER SYSTEM IMPROV 2-21-5-2910 METERS - RADIO REMOTE 2-21-5-4000 CAPITAL IMPROVEMENTS 2-21-5-4020 2-21-5-9000

WELLS DEPRECIATION EXPENSE

TOTAL CAPITAL EXPENDITURES

OPERATING TRANSFERS 2-21-9-0100 TRANSFER TO GENERAL FUND 2-21-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WATER

EXPENSES - WASTEWATER EXPENSES



--2014-ACTUAL

5,129 12,317

8,332 486

14,820 29,887 10,051

9,077 2,979

27,160 0 0

103

120,341

0 0

3,775 0 0 0 0

1,017,894

1,021,669

30,000 0

30,000 2,007,076

--2015-ACTUAL

7,903 8,544 6,692 1,296

23,836 29,103

0 8,999 8,735

(16, 908) 0 0 0

78,200

0 0 0 0 0

18,211 0

910,169

928,380

30,000 0

30,000 1,912,865

BUDGETED

7,000 9,000 8, 000 1,000

15,000 15,000

5,000 15,000

4,000 5,000

0 0

5,000

89,000

0 0 0 0 0

50,000 0 0

50,000

30,000 0

30,000 1,045,250

2016 8 MO.

ACTUAL

1,199 3,595 8,095

615 0

8,261 490

9,391 671

2,071 0 0

872

35,260

0 0 0 0 0

28,426 0 0

28,426

15,000 0

15,000 597,913

PAGE: 17

--2017-REQUESTED

PROJECTED BUDGET

2,000 6,000

10,000 1,000

15,000 15,000

650 15,000

2,500 2,800

0 0

1,200

71,150

0 0 0 0 0

87,930 0 0

87,930

30,000 0

30,000 1,053,480

6,500 9,000 8,000 1,000

15,000 15,000

5,000 15,000

4,000 5,000

0 0

5,000

88,500

0 0 0 0 0

30,000 0 0

30,000

30,000 0

30,000 1,038,120

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


EXPENSES - WASTEWATER PERSONNEL SERVICES 2-22-1-0200 SALARIES - FULL TIME 2-22-1-1000 SALARIES-PART TIME 2-22-1-1300 SALARIES - SEASONAL 2-22-1-1600 OVERTIME


PERSONNEL BENEFITS 2-22-2-0100 GROUP MEDICAL/LIFE INSURANCE 2-22-2-0700 VILLAGE CONTRIBUTION - IMRF 2-22-2-0800 VWD CONTR - FICA & MEDICARE 2-22-2-1500 CLOTHING ALLOWANCE 2-22-2-2000 SAFETY EQUIPMENT PROGRAM 2-22-2-2500 TRAINING 2-22-2-3000 DUES-MEMBERSHIPS 2-22-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-22-3-0100 OFFICE SUPPLIES 2-22-3-0200 OPERATING SUPPLIES 2-22-3-0509 TELEPHONE 2-22-3-0600 2-22-3-1000 2-22-3-1100 2-22-3-1200 2-22-3-1500 2-22-3-1530 2-22-3-2000 2-22-3-2100 2-22-3-2200 2-22-3-2400 2-22-3-3000 2-22-3-3100 2-22-3-3200 2-22-3-3500 2-22-3-3800 2-22-3-4200 2-22-3-6500

OPERATING INSURANCE/BOND ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES TREATMENT CHARGES WASTE WATER ANALYSIS SMALL EQUIP/TOOLS/HARDWARE REIMBURSABLE CHEMICALS MISCELLANEOUS




--2014-ACTUAL

103,789 3,648

0 10,461

117,898

12,619 14,895

8,908 688

1,185 449

61 0

38,805

735 692 966

8, 000 9, 669 3,292

847 87

0 3,160

410 2,042 1,500

12,298 618,519

60 2,466

0 0

38

664,781

--2015-ACTUAL

87,208 7,942

47 7,930

103,127

13,701 12,275

7, 685 639 666 165 157

0

35,288

585 680 974

9,764 12,504

2,663 935 216

0 2,225

0 0

2,700 11,332

568,970 192

1,439 0 0

51

615,230

BUDGETED

105,000 9,000

0 9,000

123,000

18,000 15,000

9,200 700

1,200 250

0 0

44,350

500 1,000

900 9,000

11,000 3,000 1,000

500 0

3,000 0

500 1,500

14,500 595,000

0 2,500

0 0 0

643,900

2016 8 MO.

ACTUAL

66,653 5,367

0 3,879

75,899

10,661 9,161 5,563

441 989

62 (4)

0

26,873

285 549 556

0 5,890 1,166

128 0 0

1,711 0 0

1,500 7,820

270,785 0

1,484 0 0 0

291,874

PAGE: 18

--2017-REQUESTED

PROJECTED BUDGET

105,000 8,500

0 7,000

120,500

16,000 9,000 9,000

700 1,200

100 0 0

36,000

500 1,000

900 11,000 11,000

2,000 300

0 0

2,000 0 0

1,500 10,500

515,600 0

2,100 0 0 0

558,400

107,100 9,000

0 9,000

125,100

18,000 9,000 9,000

700 1,200

250 70

0

38,220

500 1,000

900 11,000 11,000

3,000 900 150

0 2,700

0 0

1,500 12,000

560,000 0

2,100 0 0 0

606,750

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


EXPENSES - WASTEWATER MAINTENANCE & REPAIRS 2-22-4-0100 DEPARTMENT EQUIPMENT 2-22-4-0200 VEHICLE FUEL 2-22-4-0400 ·vEHICLE BODY- LABOR 2-22-4-0450 VEHICLE BODY - PARTS 2-22-4-0500 VEHICLE MAINT & REPAIRS LABOR 2-22-4-0550 2-22-4-2910 2-22-4-4000 2-22-4-4500 2-22-4-4600 2-22-4-4700

VEHICLE MAINT & REPAIRS PARTS METERS - RADIO REMOTE UNITS SANITARY SEWER LIFT STATIONS TREATMENT PLANT SEWAGE BACK-UP REIMBURSEMENTS


CAPITAL EXPENDITURES 2-22-5-0100 AUTOS & TRUCKS 2-22-5-0500 OFFICE FURNITURE & EQUIPMENT 2-22-5-1500 OPERATING EQUIPMENT 2-22-5-4000 2-22-5-4020 2-22-5-5000 2-22-5-9000

CAPITAL IMPROVEMENTS GIS PROGRAM ADMIN. FEE-E. DUNDEE AGREEMENT DEPRECIATION EXPENSE


DEBT SERVICE 2-22-8-1000 2-22-8-2000 2-22-8-3000 2-22-8-4000

TOTAL DEBT SERVICE

SLUDGE MANAGEMENT DEBT SERVICE CAPACITY PURCHASE DEBT SERVICE HEAT EXCHANGER REPLACEMENT AMMONIA REMOVAL IEPA LOAN

OPERATING TRANSFERS 2-22-9-0100 TRANSFER TO GENERAL FUND 2-22-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WASTEWATER




--2014-ACTUAL

1,489 10,531

0 471

8,818 1, 463

0 2,738

18' 67 9 0

854

45,043

0 0 0 0 0 0 0

0

0 3,359 7,386 6,640

17,385

30,000 0

30,000 913,912

1,877,443 2,920,988

--2015-ACTUAL

4,587 8,217

0 0

1,454 419

0 0

29,583 20,039

266

64,565

0 0 0 0 0 0 0

0

0 0

7,386 6,640

14,026

30,000 0

30,000 862,236

1,847,018 2,775,101

BUDGETED

3,500 9,400

0 0

7,500 1,000

0 2,500

15,000 0 0

38,900

0 0 0

40,000 0 0 0

40, 000

0 0

7,387 6, 640

14,027

30,000 0

30,000 934,177

1,983,000 1,979,427

2016 --------------8 MO.

ACTUAL

1,357 3,595

0 0

4,531 1' 4 68

0 2,542

30,485 34,318

500

78,796

0 0 0 0 0 0 0

0

0 0

3,693 3,320

7,013

15,000 0

15,000 495,455

1,239,146 1,093,368

PROJECTED

1,900 5,500

0 0

6,600 2,200

0 4,400

11,000 34,400

500

66,500

0 0 0

30,930 0 0 0

30,930

0 0

7,390 6, 640

14,030

30,000 0

30,000 856,360

1,885,415 1,909,840

PAGE: 19

--2017-REQUESTED

BUDGET

3,000 8,000

0 0

7,000 1,600

0 5,000

15,000 0 0

39,600

0 0 0

35,000 0 0 0

35,000

0 0

7,390 6,640

14,030

30,000 0

30,000 888,700

1,928,000 1,926,820

1,180

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 3-00-0-1000 3-00-0-1100 3-00-0-1200 3-00-0-1300

TOTAL REVENUES

FINANCE REVENUE 3-00-6-0000

ACCOUNT DESCRIPTION

MOTOR FUEL TAX ALLOTMENT SPECIAL ALLOTMENT - JOBS BILL HIGH GROWTH SPECIAL ALLOTMENT 2014 CAPITAL BILL ALLOTMENT

INTEREST INCOME


EXPENDITURES - MOTOR FUEL TAX EXPENSES

OPERATING TRANSFERS 3-23-9-1000 INTERFUND TRANSFERS 3-23-9-1040 TRANSFER TO FUND 4

TOTAL OPERATING TRANSFERS TOTAL EXPENDITURES - MOTOR FUEL TAX



FUND: MOTOR FUEL TAX DEPARTMENT

--2014-ACTUAL

180,986 31,602

9,972 0

222,560

13

13 222,573

207,000 0

207,000 207,000

222,573 '207,000

c:; 1::::.'7":1:

--2015-ACTUAL

179,661 0

9,982 31,602

221,245

8

8 221,253

284,000 0

284,000 284,000

221,253 284,000 !C'"l ....,.., .....

BUDGETED

175,000 0

10,000 0

185,000

0

0 185,000

175,000 100,000

275,000 275,000

185,000 275,000

2016 8 MO.

ACTUAL

125,402 0

9,992 0

135,394

17

17 135,411

87,500 50,000

137,500 137,500

135,411 137,500

'"

PROJECTED

189,000 0

9,982 0

198,982

20

20 199,002

175,000 100,000

275,000 275,000

199,002 275,000

PAGE: 20

--2017-REQUESTED

BUDGET

280,000

190,000 0

10,000 0

200,000

0

0 200,000

175,000 70,000

245,000 245,000

480,000 245,000 235,000

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE REVENUES REVENUES

REVENUES 4-00-0-0100 4-00-0-0200 4-00-0-3210 4-00-0-3300 4-00-0-3322 4-00-0-3400 4-00-0-3450 4-00-0-3500 4-00-0-3600 4-00-0-3700

TOTAL REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

REFERENDUM SALES TAX PROPERTY TAX REVENUE SSA#3 IEPA GRANT - BIOINFILTRATION E. DUNDEE PROJECT LOAN DOWNTOWN BUSINESS TAX STATE OF IL - HUNTLEY RD REIM STATE OF IL - ENERGY GRANT C'VILLE - HUNTLEY RD REIM 2015 G.O. BOND PROCEEDS REIMBURSEMENT REVENUE

4-00-3-0100 INTERFUND TRANSFER - GENERAL 4-00-3-0200 TRANSFER TAP ON FEE REV 4-00-3-0300 INTERFUND TRANSFER - MFT 4-00-3-0400 INTERFUND TRANSFER - COM. DEV. 4-00-3-0500 TRANSFER -TIF #2


VILLAGE DONATIONS 4-00-5-0120 VLG DONATIONS - RIVERWLK & DWN

TOTAL VILLAGE DONATIONS


TOTAL FINANCE REVENUE TOTAL REVENUES: REVENUES

INTERFUND TRANSFERS - EXPENSES EXPENSES


FUND: VILLAGE FACILITIES DEPARTMENT

--2014-ACTUAL

1,496,982 34,199

0 24,000

0 0 0 0 0 0

1,555,181

550,000 0 0

213,000 0.

763,000

876

876

12,657

12,657 2,331,714

--2015-ACTUAL

1,318,265 31,083

0 24,000

0 0 0 0 0

(16, 787)

1,356,561

763,000 0 0 0 0

763,000

1, 08 8

1,088

10,467

10, 4 67 2,131,116

BUDGETED

1,400,000 3,000

0 24,000

0 325,000

0 130,500

0 0

1,882,500

550,000 0

100,000 213; 000

0

863,000

1,200

1,200

7,500

7,500 2,754,200

2016 8 MO.

ACTUAL

812,051 2,922

0 0 0

80,486 13,685

0 2,107,901

16,649

3,033,694

275,000 0

50,000 106,500

0

431,500

482

482

6,146.

6,146 3,471,822

PROJECTED

1,300,000 2,922

0 24,000

0 312,500

13, 685 120,000

2,107,901 16,649

3,897,657

550,000 0

100,000 213,000

0

863,000

600

600

7,500

7,500 4,768,757

PAGE: 21

--2017-REQUESTED

BUDGET

2,919,602

1,275,000 0 0

24,000 65,000 12,500

0 10,500

0 0

1,387,000

600,000 0

70,000 0

120,000

790,000

1,000

1,000

12,500

12,500 2,190,500

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


INTERFUND TRANSFERS - EXPENSES OPERATING TRANSFERS 4-20-5-1000 OPERATING TRANSFER - S & W 4-20-5-7000 INTERFUND TRANSFER - DEBT SRV 4-20-5-8000 INTERFUND TRANSFER - IEPA LOAN

TOTAL OPERATING TRANSFERS TOTAL INTERFUND TRANSFERS - EXPENSES

CONSTRUCTION SUPERVISION EXPENSES

CONSTRUCTION SUPERVISON 4-21-5-1000 CONSTRUCTION SUPERVISION

TOTAL CONSTRUCTION SUPERVISON TOTAL CONSTRUCTION SUPERVISION

UTILITY CAPITAL EXPENDITURES EXPENSES

SEWER & WATER EXPENDITURES 4-25-5-2100 WATER SYSTEM REPAIRS 4-25-5-2200 WASTEWATER SYSTEM IMPROVEMENTS 4-25-5-3200 UTILITY ENGINEERING DESIGN 4-25-5-4006 OZONE PILOT STUDY 4-25-5-5000 WATER TOWER - GENERAL CONST. 4-25-5-5001 WATER TOWER - ENGINEERING SERV 4-25-5-5002 WATER TOWER - OTHER CONTRACTS 4-25-5-5500 WELL #1 REPAIRS 4-25-5-6500 INTERCONNECT 4-25-5-7005 WATER TREATMENT FACILITY 4-25-5-7100 WELL #5 CONSTRUCTION

TOTAL SEWER & WATER EXPENDITURES TOTAL UTILITY CAPITAL EXPENDITURES

STREETS & INFRASTRUCTURE EXPENSES


PAGE: 22


--2014-ACTUAL

0 1,348,318

469,060

--2015-ACTUAL

0 1,306,188

469,060 -----------------

1,817,378 1,817,378

0

0 0

0 0 0 0 0 0 0 0 0 0 0

0 0

1,775,248 1,775,248

0

0 0

117,819 0 0

48,636 0 0 0 0 0 0 0

------166,455 166,455

2016 8 MO.

BUDGETED ACTUAL PROJECTED

0 0 0 1,299,530 1,302,435 1,302,435

469,060 469,060 469,060 -------------------------------------1,768,590 1,768,590

0

0 0

100,000 0 0 0 0 0

420,000 0 0 0 0

1,771,495 1,771,495

0

0 0

112,470 0 0 0 0 0

3,325 0 0 0 0

1,771,495 1,771,495

0

0 0

112,470 0 0 0 0 0

3,325 0 0 0

134,240

--2017-REQUESTED

BUDGET

0 1,531,724

469,060

2,000,784 2,000,784

0

0 0

0 0 0 0 0 0 0 0 0 0 0

------------------------------------- ----------520,000 115,795 250,035 0 520,000 115,795 250,035 0

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


STREETS & INFRASTRUCTURE CAPITAL PROJECTS 4-31-5-3050 4-31-5-3100 4-31-5-3200 4-31-5-5000 4-31-5-5100 4-31-5-5200

RT 72/31 INTERSECTION RT 72 STREETSCAPE BONCOSKY ROAD LAPP IMPROVEMENT HUNTLEY RD - ENGINEERING HUNTLEY ROAD - LAND ACQUIS. HUNTLEY RD - CONSTRUCTION

TOTAL CAPITAL PROJECTS TOTAL STREETS & INFRASTRUCTURE

PUBLIC SAFETY CENTER EXPENSES

PUBLIC SAFETY 4-39-5-1000 4-39-5-1200 4-39-5-1400 4-39-5-1500

CENTER #2 PUB. SAFETY #2 - CONSTRUCTION PUB. SAFETY #2 - ENG DESIGN PUB. SAFETY #2 - OTHER CONTRTS PUBLIC SAFETY #2 - REPAIRS

TOTAL PUBLIC SAFETY CENTER #2 TOTAL PUBLIC SAFETY CENTER

DEPARTMENTAL OPERATING ·EQUIP EXPENSES

DEPARTMENTAL OPERATING EQUIP 4-42-5-1000 ADMINISTRATION/FINANCE 4-42-5-1100 POLICE DEPART OPERATING EQUIP 4-42-5-1110 4-42-5-1200 4-42-5-1210 4-42-5-1300 4-42-5-1310 4-42-5-1400 4-42-5-1410 4-42-5-1500 4-42-5-1501 4-42-5-1700

POLICE VEHICLES FIRE DEPART OPERATING EQUIP FIRE - AMBULANCE REPLACEMENT STREET DEPART OPERATING EQUIP STREETS - VEHICLES BLDG/GROUNDS OPERATING EQUIP BLDG/GROUNDS - VEHICLES WATER - KITTRIDGE BOOSTER STA WATER-5TH ST ELEC SWITCH ANNUAL STREET PROGRAM



--2014-ACTUAL

35,628 0 0 0 0 0

35,628 35,628

0 0 0

102,849

102,849 102,849

0 52,800

0 52,701

0 0

34,317 7

37,882 2, 928

0 0

--2015-ACTUAL

0 0 0 0 0 0

0 0

0 0 0

17,087

17,087 17,087

37,139 0

83,105 145,840

0 0 0

43,340 0 0 0

797,227

BUDGETED

0 0 0

650,000 0 0

650,000 650,000

0 0 0 0

0 0

0 0

87,000 0 0 ()

135,000 150,000

0 0 0

400,000

2016 8 MO.

ACTUAL

0 0 0

155, 658 0 0

155,658 155,658

0 0 0 0

0 0

(510) 970

76,458 0 0 0

71,890 65,815

0 0 0

4,584

PAGE: 23

--2017-REQUESTED

PROJECTED BUDGET

0 0 0

625,000 0 0

625,000 625,000

0 0 0 0

0 0

0 1,000

86,000 0 0 0

130,000 24,000

0 0 0

8,000

0 0

73,800 25,000

250,000 1,566,500

1,915,300 1,915,300

0 0 0 0

0 0

270,000 0 0 0 0 0

30,400 0 0 0 0 0

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


DEPARTMENTAL OPERATING EQUIP EXPENSES

DEPARTMENTAL OPERATING EQUIP 4-42-5-1701 STREETS- MAINTENANCE PROGRAM

TOTAL DEPARTMENTAL OPERATING EQUIP TOTAL DEPARTMENTAL OPERATING EQUIP




--2014-ACTUAL

0

--2015-ACTUAL

0

BUDGETED

0

2016 8 MO.

ACTUAL

0

PAGE: 24

--2017-REQUESTED

PROJECTED BUDGET

0 0 -------------------- ------------------------------------- ----------180,635 1, 106, 651 772,000 219,207 249,000 300,400 180,635 1,106,651 772,000 219,207 249,000 300,400

_2,331,714 2,131,116 2,754,200 3,471,822 4,768,757 5,110,102 2,136,490 3,065,441 3,710,590 2,262,155 2,895,530 4,216,484

'~~ -- - . ~- 1r.r-r '""'""'/"\' - -- 893,618

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUE 5-00-0-0100 5-00-0-0200 5-00-0-3600

TOTAL REVENUE

INTERFUND REVENUE

ACCOUNT DESCRIPTION

REFERENDUM SALES TAX KANE COUNTY EDC GRANT 2015 G.O. BOND PROCEEDS

5-00-3-1000 RENTAL INCOME - WASHINGTON ST 5-00-3-1100 RENTAL INCOME - MAIN STREET 5-00-3-2000 CLOSEOUT OF TIF #1-TRANSFER




OTHER REVENUES 5-00-8-1000 5-00-8-2000 5-00-8-5000


HERITAGE FEST REVENUES DICKENS IN DUNDEE REVENUES MONTHLY COMMUNITY EVENTS

OPERATING EXPENDITURES 5-00-3-3000 CONTRACTUAL SERVICES 5-00-3-3500 VILLAGE AND COMMUNITY EVENTS 5-00-3-3600 5-00-3-3610 5-00-3-3630 5-00-3-3670 5-00-3-3680 5-00-3-3681 5-00-3-3800 5-00-3-3900 5-00-3-4000

HERITAGE FEST EXPENSES DICKENS IN DUNDEE EXPENSES MONTHLY COMMUNITY EVENTS ECON. DEV. -COMP PLAN-MARKETNG SPRING HILL MALL DEVELOPMENT SPRING HILL MALL - LEGAL ECONOMIC DEVELOPMENT INCENTIVE 1ST/MAIN REDEVELOPMENT 1ST/MAIN PROJECT- LEGAL


FUND: COMMUNITY DEVELOPMENT FUND

--2014-ACTUAL

748,009 0 0

748,009

90,795 0 0

90,795

3,507

3,507

80,067 1,760

0

81,827 924,138

0 4,256

62,921 5,839

0 0 0 0

15,862 0 0

--2015-ACTUAL

659,117 0 0

659,117

98,940 0 0

98,940

1,824

1,824

72,226 3,100 1,000

76,326 836,207

5,000 5,912

68,825 5,256

0 74,273

3,118 0

54,116 899

0

BUDGETED

700,000 0 0

700,000

95,000 0 0

95,000

1,500

1,500

60,000 3,000

0

63,000 859,500

0 5,000

60,000 5,000

0 0 0 0

37,500 0 0

2016 8 MO.

ACTUAL

406,025 0

2,107,901

2,513,926

65,960 0 0

65,960

606

606

82,021 2,505

0

84,526 2,665,018

10,000 5,524

64,584 4,094

60 0

20,581 16,111 15,436

0 12,650

PROJECTED

635,000 0

2,107,901

2,742,901

95,000 2,400

0

97,400

1,000

1,000

82,021 2,505

0

84,526 2,925,827

10,000 6,000

65,000 4,100

100 0

30,000 25,000 87,500

0 17,500

PAGE: 25

--2017-REQUESTED

BUDGET

1, 669, 615

600,000 0 0

600,000

95,000 9,600

0

104,600

2,000

2,000

65,000 3,000

0

68,000 774,600

0 5,000

65,000 5,000

0 0

15,000 20,000 37,500

0 0

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC

ACCOUNT NUMBER

EXPENSES

ACCOUNT DESCRIPTION

OPERATING EXPENDITURES 5-00-3-4010 1ST/MAIN PROJECT - PROFES 5-00-3-4020 ECON INCENTIVE - 101 S 1ST ST 5-00-3-4030 DOWNTOWN-ECON DEV INCENT 5-00-3-4040 CONCEPT PLAN IMPEMENTATION 5-00-3-4100 5-00-3-4110 5-00-3-4120 5-00-3-4130 5-00-3-6500 5-00-3-7300 5-00-3-8000 5-00-3-9100 5-00-3-9500 5-00-3-9501 5-00-3-9502 5-00-3-9503 5-00-3-9509 5-00-3-9510 5-00-3-9511 5-00-3-9512 5-00-3-9513

ROUSE PROJECT-LEGAL ROUSE PROJECT-PROFESSIONAL ROUSE PROJECT-ACQUISITION ROUSE PROJECT-ECON DEV INCENT MISCELLANEOUS ATTORNEY FEES SPRINGHILL GATEWAY TIF LAND ACQUISITION-MAIN STREET REAL ESTATE TAX-WASHINGTON ST PROPERTY MAINT - WASHINGTON ST MANANGEMENT FEES-WASHINGTON ST BANK FEES PROP DEMOLITION - DOWNTOWN REAL ESTATE TAX - MAIN STREET PROPERTY MAINT - MAIN STREET MANAGEMENT FEES - MAIN STREET DOWNTOWN PROP - CONTINGENCY


TRANSFERS TO OTHER FUNDS 5-00-4-0100 TRANSFER TO GENERAL FUND 5-00-4-1000 5-00-4-2000 5-00-4-5000

TRANSFER TO CAPITAL PROJECTS TRANSFER TO TIF #2 TRANSFER - DEBT SERVICE

TOTAL TRANSFERS TO OTHER FUNDS TOTAL




--2014-ACTUAL

0 0 0 0 0 0 0 0

1,928 32

(56, 766) 0

16,878 15,552 7' 5 60

648 0 0 0 0 0

74,710

600,000 213,000

0 64,942

877,942 952,652

924,138 952,652

--2015-ACTUAL

0 0 0 0 0 0 0 0

3,105 0 0 0

17,237 11,168

7,590 1,317

0 0 0 0 0

257,816

545,000 213,000

0 64,575

822,575 1,080,391

836,207 1,080,391

BUDGETED

0 0 0 0 0 0 0 0 0 0 0 0

18,000 12,000 12,000

300 0 0 0 0 0

149,800

545,000 213,000

0 0

758,000 907,800

859,500 907,800

2016 8 MO.

ACTUAL

4,319 0 0 0

14,184 0 0 0

264 0 0 0

16,720 5,595 4,410

212 0 0 0 0 0

194,744

272,500 106,500

0 0

379,000 573,744

2,665,018 573,744

PAGE: 26

--2017-REQUESTED

PROJECTED BUDGET

15,000 0 0 0

25,000 0 0 0

500 0 0

533,804 16,720 13,000 10,000

500 0 0 0 0 0

859,724

545,000 213,000

0 0

758,000 1,617,724

2,925,827 1,617,724

0 350,000 125,000 500,000

10,000 0 0 0

1,000 0 0 0

18,000 15,000 12,000

500 390,000

4,000 2,500 2,500

100,000

1,678,000

545,000 0 0 0

545,000 2,223,000

2,444,215 2,223,000

221,215

DATE: 03/07/2016 VILLAGE OF WEST DUNDEE PAGE: 27 TIME: 11:49:12 DETAILED BUDGET REPORT ID: BP430000.6SC

FUND: DEBT SERVICE DEPARTMENT

2016 -------------- --2017--ACCOUNT --2014-- --2015-- 8 MO. REQUESTED NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET -----------------------------------------------------------------------------------------------------------------------------

BEGINNING BALANCE 0 OPERATING TRANSFERS REVENUES

INTERFUND REVENUE 6-20-5-1000 OPERATING TRANSFER FROM FUND 1 0 0 0 0 0 0 6-20-5-4000 OPERATING TRANSFER FROM FUND 4 1,348,318 1,306,188 1,768,590 1, 790, 697 1, 790, 697 2, 000,784 6-20-5-5000 OPERATING TRANSFER - FUND 5 64,942 147,945 0 (19,202) 0 0

----------------- ------------------------------TOTAL INTERFUND REVENUE 1,413,260 1,454,133 1,768,590 1,771,495 1,790,697 2,000,784 TOTAL REVENUES: OPERATING TRANSFERS 1,413,260 1, 454,133 1,768,590 1,771,495 1,790,697 2,000,784

DEBT SERVICE EXPENSES

VFF DEBT SERVICE 6-14-8-080.0. GOB 2007 PRINCIPAL RETIREMENT 550,000 570,000 590,000 590,000 590,000 0 6-14-8-7020 GOB 2007 INTEREST EXPENSE 283,606 263,668 243,006 243,006 243,006 0 6-14-8-8000 IEPA LOAN REPAYMENT 0 0 350,311 350,310 350,310 359,123 6-14-8-8010 IEPA LOAN - INTEREST 0 0 118,749 118,749 118,749 109,937 6-14-8-8015 GOB 2015 PRINCIPAL RETIREMENT 0 0 0 0 0 755,000 6-14-8-8016 GOB 2015 INTEREST EXPENSE 0 0 0 0 0 309,655 6-14-8-8020 GOB 2010 PRINCIPAL RETIREMENT 375,000 385,000 390,000 390,000 390,000 400,000 6-14-8-8030 GOB 2010 INTEREST EXPENSE 140,079 87,520 76,524 79,429 79,429 67,069 6-14-8-9000 BOND PAYMENT FEES 0 0 0 0 0 0

------------------------ ------------------------------------- ----------TOTAL VFF DEBT SERVICE 1,348,685 1,306,188 1,768,590 1,771,494 1,771,494 2,000,784 TOTAL DEBT SERVICE 1,348,685 1,306,188 1,768,590 1,771,494 1,771,494 2,000,784

TOTAL FUND REVENUES & BEG. BALANCE 1,413,260 1,454,133 1,768,590 1,771,495 1, 790, 697 2,000,784 TOTAL FUND EXPENSES 1,348,685 1,306,188 1,768,590 1,771,494 1,771,494 2, 000, 78•4 FUND SURPLUS (DEFICIT) 0

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430D00.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

ACCOUNT DESCRIPTION

REVENUES REVENUES 7-00-0-1000 TIF CONTRIBUTIONS

TOTAL REVENUES

OPERATING TRANSFERS 7-00-5-1000 OPERATING TRANSFER - FUND 6 7-00-5-1100 OPERATING TRANSFER - FUND 5

TOTAL OPERATING TRANSFERS



OTHER REVENUES 7-00-8-4000


MISCELLANEOUS

UNDEFINED CODE 7-00-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL TOTA·L

UNDEFINED CODE

ADMINISTRATIVE EXPENSES EXPENSES

ADMINISTRATIVE FEES 7-12-3-2400 AUDIT FEE 7-12-3-7300 LEGAL FEES

TOTAL ADMINISTRATIVE FEES TOTAL ADMINISTRATIVE EXPENSES

SPRINGHILL GATEWAY PROJECT EXPENSES


PAGE: 28

FUND: TIF #2 - SPRINGHILL GATEWAY

--2014-ACTUAL

63,925

-.-2015-ACTUAL

124,681 -------------------63,925 124,681

0 0 0 0

------------------------0 0

0 0 --------------0 0

0 (161) ------------------------

0 (161) 63,925 124,520

0 0 ------------------------

0 0

2,325 0

2,325 2,325

0 0

0 0

0 0

-------------- 2016 8 MO.

BUDGETED ACTUAL

75,000 115,617

--2017-REQUESTED

PROJECTED BUDGET

490,000

115,617 120,000 ------------------------------------- -------

75,000 115,617 115,617 120,.000

0 0 0 0 0 0 0 0

0 0 0 0

0 0 0 0 ------------------------------------- ----------

0 0 0 0

0 0 0 0

0 0 0 0 75,000 115,617 115,617 120,000

0 0 0 120,000 ------------------------------------- ----------

0 0

1,000 1,000

2,000 2,000

0 0

0 0

0 0

0 0

1,000 1,000

2,000 2,000

120,000 120,000

1,000 1,000

2,000 2,000

DATE: 03/07/2016 TIME: 11:49:12 ID: BP430000.6SC


SPRINGHILL GATEWAY PROJECT CAPITAL EXPENDITURES 7-29-5-1000 PROJECT CONS -VILLAGE PORTION

TOTAL CAPITAL EXPENDITURES TOTAL SPRINGHILL GATEWAY PROJECT




--2014-ACTUAL

0

--2015-ACTUAL

0

BUDGETED

0

2016 8 MO.

ACTUAL

0

PAGE: 29

--2017-REQUESTED

PROJECTED BUDGET

0 0 - ------------------------------------- ----------

0 0

63,925 2,325

0 0

124,520 0

0 0

75,000 2,000

0 0

115,617 0

0 0

115,617 2,000

0 0

610,000 122,000 488,000

DATE: 03/07/2016 TIME: 11:34:03 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES PROPERTY TAXES 1-00-1-1490 1-:-00-1-1491 1-00-1-1500 1-00-1-1600 1-00-1-1700 1-00-1-1800 1-00-1-1900

TOTAL PROPERTY TAXES

ACCOUNT DESCRIPTION

GENERAL CORPORATE CAPITAL PROJECTS & EQUIP FUND LIABILITY INSURANCE POLICE PENSION SOCIAL SECURITY IMRF FIRE PENSION

INTERGOVERNMENTAL REVENUE 1-00-2-0000 STATE SALES TAX 1-00-2-0500 STATE INCOME TAX 1-00-2-1000 PERS .· PROPERTY REPLACEMENT TAX 1-00-2-1100 TOWNSHIP ROAD FUND 1-00-2-1200 LOCAL USE TAX 1-00-2-3700 STATE GRANT PROCEEDS 1-00-2-3710 FEMA GRANT PROCEEDS 1-00-2-3720 LED STREET LIGHT GRANT

TOTAL INTERGOVERNMENTAL REVENUE

INTERFUND TRANSFERS - REVENUES 1-00-3-0200 SEWER AND WATER FUND 1-00-3-0300 MOTOR FUEL TAX 1-00-3-0400 COMMUNITY DEVELOPMENT FUND

TOTAL INTERFUND TRANSFERS - REVENUES

LICENSES 1-00-4-0000 1-00-4-0500 1-00-4-1500 1-00-4-5000 1-00-4-5100

TOTAL LICENSES

BUSINESS LICENSES LIQUOR AND BARTENDERS LICENSES ANIMAL LICENSES VIDEO GAMING LICENSE VIDEO GAMING TAX



--2014-ACTUAL

958,114 542,382 574,130 371,728 345,475 173,964 194,948

3,160,741

1,835,007 658,918

9,007 96,729

128,370 0 0 0

2,728,031

60,000 207,000 600,000

867,000

37,690 40,865

3,159 2,875 2,671

87,260

--2015-ACTUAL

920,105 541,075 565,762 462,476 347,330 182,030 250,087

3,268,865

1,663,916 608,148 11,225 98' 5 63

148,118 0 0

9,441

2,539,411

60,000 284,000 545,000

889,000

40,217 44,250

3,007 4' 605

23,084

115,163

BUDGETED

1,132,309 550,000 575,000 522,084 360,000 174,500 315,644

3,629,537

1,710,000 726,000

7,300 100,000 142,000

0 0 0

2,685,300

60,000 175,000 545,000

780,000

40,000 45,000

4,000 10,000 22,000

121,000

2016 8 MO.

ACTUAL

1,123,458 545,871 570,561 518,054 357,221 173,154 313,206

3,601,525

1,050,707 543,330

5,467 100,925

93,710 0 0 0

1,794,139

30,000 87,500

272,500

390,000

28,415 46,700 1,881

13,500 17,800

108,296

PROJECTED

1,132,309 550,000 575,000 522,084 360,000 174,500 315,644

3, 629,537

1,630,000 769,000

7,300 101,000 162,000

0 0 0

2, 669,300

60,000 175,000 545,000

780,000

40,000 46,800

3,000 13,500 25,000

128,300

PAGE:

--2017-REQUESTED

BUDGET

0

1,175,000 550,000 575,000 564,515 367,000 190,000 247,448

3,668,963

1,575,000 760,000

7,300 101,000 160,000

0 0 0

2,603,300

60,000 175,000 545,000

780,000

40,000 47,000

4,000 12,000 25,000

128,000

1

""'"''% v· 0

DATE: 03/07/2016 TIME: 11:34:03 ID: BP430000.6SC


DEVELOPMENT REVENUE 1-00-5-0000 BUILDING PERMITS 1-00-5-0100 1-00-5-0110 1-00-5-0120 1-00-5-0200 1-00-5-0500 1-00-5-1000 1-00-5-1500

DEVELOPMENT PERMITS BLDG PERMITS/ NEW CONSTRUCTION MUNICIPAL DONATION CASH\LAND DONATION PLAN REVIEW INSPECTIONS PETITION FEES

TOTAL DEVELOPMENT REVENUE

FINANCE REVENUE" 1-00-6-0000 INTEREST INCOME 1-00-6-0001 UNREALIZED MARKET GAIN/LOSS


OTHER LIABILITIES/FORFEITURES 1-00-7-0500 COURT FINES 1-00-7-0600 ADMINISTRATIVE PROCESSING FEE 1-00-7-0700 AUTO IMPOUND FEE 1-00-7-1000 ALARM SERVICE CHARGE

TOTAL OTHER LIABILITIES/FORFEITURES

OTHER REVENUES 1-00-8-0500 1-00-8-1000 1-00-8-2000 1-00-8-2100 1-00-8-2200 1-00-8-2500 1-00-8-2550 1-00-8-2600 1-00-8-2700 1-00-8-2800 1-00-8-2810 1-00-8-2820 1-00-8-2900 1-00-8-3000

HOTEL/MOTEL REVENUE AMBULANCE FEE RENTAL.PROPERTY. LICENSE AGREEMENT TICKET SURCHARGE FRANCHISE FEE TELECOMM. INFRAS. FRANCHSE FEE RECYCLING REVENUE-CONTRACTUAL UTILITY TAX - NATURAL GAS UTILITY TAX - ELECTRICITY GASOLINE TAX FOOD AND BEVERAGE TAX ELECTRICAL AGGREGATION FEE SALE OF ASSETS



--2014-ACTUAL

77,792 0

6,000 0 0

18,265 5,330 1,325

108,712

13,253 (4, 578)

8,675

108,601 6,681

58,000 9,300

182,582

254,650 162,321

75,508 0 0

92,740 253,204

0 187,327 324,047

0 0

17,254 0

--2015-ACTUAL

96, 628 32,520

2,000 0 0

36,180 5,180 1,700

174,208

14, 0 68 2,105

16,173

134,326 4, 362

47,500 9,250

195,438

271,628 146,847

60,257 0 0

95,982 247,848

0 171,211 303,153 129,815 292,684 20,007

o.

BUDGETED

100,000 0 0 0 0

45,000 5,000 1,500

151,500

8,500 0

8,500

120,000 6,000

50,000 10,000

186,000

285,000 145,000

45,000 0 0

95,000 260,000

0 175,000 345,000 170,000 300,000

0 0

2016 8 MO.

ACTUAL

235,430 0

60,395 0 0

37,438 2,210 3,420

338,893

9,480 0

9,480

111,704 1,980

22,500 7,800

143,984

210,547 85,021 43,669

0 0

51,482 183,381

0 52,791

186,821 102,794 240,755

0 0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

275,000 0

60,395 0 0

50,000 4,000 4,000

393,395

12,000 0

12,000

150,000 4,000

40,000 10,000

204, 000

275,000 145,000

60,000 0 0

103,000 260,000

0 160,000 300,000 155,000 365,000

0 0

130,000 0 0 0 0

50,000 5,000 5,000

190,000

12,500 0

12,500

165,000 5,000

50,000 10,000

230,000

280,000 150,000

45,000 0 0

105,000 260,000

0 170,000 325,000 165,000 365,000

0 0

2

0 0

~

DATE: 03/07/2016 VILLAGE OF WEST DUNDEE PAGE: 3 u TIME: 11:34:03 DETAILED BUDGET REPORT ID: BP430000.6SC

~ FUND: GENERAL OPERATIONS DEPARTMENT ~

2016 -------------- --2017--ACCOUNT --2014-- --2015-- 8 MO. REQUESTED NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET

--------

REVENUES OTHER REVENUES 1-00-8-3712 REIMBURSED REVENUE - ADMIN 0 0 0 0 0 0 1-00-8-3714 REIMBURSED REVENUE - POLICE 0 0 0 0 0 0 1-00-8-3715 REIMBURSED REVENUE - FIRE 0 0 0 0 0 0 1-00-8-3717 REIMBURSED REVENUE - PW 0 0 0 0 0 0 1-00-8-3720 REIMBURSED REVENUE - PENSION 635 7,100 0 0 0 0 1-00-8-3800 REIMBURSED REVENUE - GENERAL 0 0 0 0 0 0 1-00-8-4000 MISCELLANEOUS 56,250 35,829 40,000 23,800 37,500 40,000 1-00-8-4100 POLICE REPORT MONEY 1,610 1,741 1,700 915 1,500 1,700 1-00-8-4200 INSURANCE SUBROGATION PROCEEDS 0 0 0 0 0 0 1-00-8-4300 50/50 TREE PROGRAM PAYMENTS 3,900 24,933 5,000 18,963 19,000 5,000 1-00-8-4400 COMPUTER SUPPORT CONTRACTS 35,244 30,011 62,500 47,500 62,500 65,000 1-00-8-6000 SALE OF PROMOTIONAL ITEMS 0 0 0 0 0 0 1-00-8-7100 RECYCLING REVENUE 4,504 3,765 3,000 0 0 0 1-00-8-8000 CASH LONG/SHORT 0 0 0 0 0 0

------------------------ -----------------------------------TOTAL OTHER REVENUES 1,469,194 1,842,811 1,932,200 1,248,439 1,943,500 1,976,700 TOTAL REVENUES: 8,612,195 9,041,069 9,494,037 7,634,756 9,760,032 9,589,463 EXPENSES

INTERFUND TRANSFERS - EXPENSES 1-00-4-1000 TRANSFER TO VILLAGE FACILITIES 0 0 0 0 0 0

------------------------ ------------------------------------- ----------TOTAL INTERFUND TRANSFERS - EXPENSES 0 0 0 0 0 0

INTERFUND TRANSFERS - EX~ENSES

1-00-9-0100 CAPITAL / MAINTENANCE FUND 0 0 0 0 0 0 1-00-9-0200 CAPITAL PROJECTS & EQUIP FUND 550,000 550,000 550,000 275,000 550,000 600,000

----------------- ------------------------------------- --------TOTAL INTERFUND TRANSFERS - EXPENSES 550,000 550,000 550,000 275,000 550,000 600,000 TOTAL 550,000 550,000 550,000 275,000 550,000 600,000

TOTAL REVENUES 8,612,195 9,041,069 9,494,037 7,634,756 9,760,032 9,589,463 TOTAL EXPF.NC\RS 550,000 550,000 550,000 275.nnn 550,000 600.000

GENERAL OPERATIONS FUND

REVENUES

PROPERTY TAXES

1-00-1-1490 General Corporate

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $958,114 $920,105 $1,132,309 $1,132,309

Based on the Tax Levy Ordinance approved by the Village Board in December, 2015 , $1,175,000 is anticipated to be received in General corporate property taxes for FY 2016/17. These funds will offset the Village's refuse/recycling collection services that are provided to the residents free of charge as well as provide for operational services within the General Fund. The total budgeted cost for the refuse/recycling program for the 2016/17 fiscal year is anticipated to be $586,000.

1-00-1-1491 General Corporate (Capital)

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $542,382 $ 541,075 $550,000 $550,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2015, $550,000 is anticipated to be received in General corporate property taxes for FY 2016/17 for the purpose of funding capital projects and equipment within the General Fund. Once received, these funds will be transferred to the Capital Projects and Equipment Fund (Fund 4) and the expenditures will be reflected in that Fund.

1-00-1-1500 Liability Insurance

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $574,130 $565,762 $575,000 $575,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2015, $575,000 is anticipated to be received in Liability Insurance property taxes for FY 2016/17. These funds will help offset the Village's cost of its Comprehensive Insurance Business Package through the Intergovernmental Risk Management Agency (IRMA). The contribution rate for 201 6 was $2.256 per $100 of Revenue Base which equates to a base premium of$270,166. Due to the fact that the Village has a $25,000 deductible amount, a credit in the amount of$51,332 has been received, however, funds may be needed in the future in the event that one or more claims that the Village is responsible for exceeds the $25,000 threshold.

1-00-1-1600 Police Pension


Based on the Tax Levy Ordinance approved by the Village Board in December, 20i5, $564,515 is anticipated to be received in Police Pension property taxes for FY 2016/17. This is the amount that is being requested by the Village's actuary, Mr. Timothy Sharpe and will meet the requirements established by the illinois Department of Insurance.

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1-00-1-1700 Social Security

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Request

$345,475 $347,330 $360,000 $360,000 $367,000

Based on the Tax Levy Ordinance approved by the Village Board in December, 2015, $367,000 is anticipated to be received in Social Security property taxes for FY 2016/17. This levy amount is based on the federal mandated requirement to fund the FICA/Medicare Programs. The levy of$367,000 will fund the majority, but not all of the anticipated expenditures for the 2016/17 budget year.

1-00-1-1800 IMRF

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 173,964 $182,030 $174,500 $174,500

Based on the Tax Levy Ordinance approved by the Village Board in December, 2015, $190,000 is anticipated to be received in IMRF property taxes for FY 20 16117. This levy amount is based on the State mandated requirement to fund the IMRF Program. For participating employees, the Village's required rate is 12.45% of gross payroll which represents a slight increase from last year's rate of 12.44%

1-00-1-1900 Fire Pension


Based on the Tax Levy Ordinance approved by the Village Board in December, 2015, $247,448 is anticipated to be received in Fire Pension property taxes for FY 2016/17.. This levy amount is based on a review of the Fund's future obligations by an independent actuary and represents, due to a decrease in personnel, a decrease of21.6% from last year's actuarial figure.

INTERGOVERNMENTAL REVENUE

1-00-2-0000 State Sales Ta'<

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Request $1,835,007 $1,663,916 $1,710,000 $1,630,000 $1,575,000

This line item represents the collections received from the Village's portion of the State sales tax. Sales tax is imposed on a seller's receipts from sales of tangible personal property for use or consumption. The fundamental rate for Kane County to 6.50%. Local governments receive 20% of the base State tax rate of 6.25% from the sale of general merchandise and 100% of the collections from qualifying food, drugs, and medical appliances. The amount included in the FY 2016/17 budget represents an approximate 3.5% decrease from the projected amount for FY 2015/16. . As historically been done, this line item is closely monitored throughout the fiscal year and the Board will be apprised of any recommended modifications to it. Relocations of some of the businesses in the Food Court at SpringHill Mall to the Village of Carpentersville can account for some of the revenue decrease.

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1-00-2-0500 State Income Tax

FY 13114 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 658,918 $608,148 $726,000 $769,000

The State Income Tax is distributed to municipalities and counties on a per capita basis with the county's share based on the number of persons living in the county's unincorporated area. Projected per capita income for FY 2016/17 is $104.00

1-00-2-1000 Personal Property Replacement Tax

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $9,007 $11,225 $7,300 $7,300 $7,300

The 1970 Illinois Constitution directed the legislature to abolish personal property taxes and replace the revenue lost by local governments and school districts. As a result, the Personal Property Tax Replacement Income Tax was imposed on the income of corporations at the rate of2.5%. 48.35% of the income collected at the State level is distributed to local governments outside of Cook County on a per capita basis. The State oflllinois is projecting flat revenues for the upcoming year.

1-00-2-1100 Township Road Fund


$96,729 $98,563 $100,000 $101,000 $101,000

Dundee Township levies and receives taxes for a Road and Bridge Fund. The Township, in turn, distributes 50% of the monies it collects from this revenue source back to the municipalities.

1-00-2-1200 Local Use Ta'<


Municipalities receive a 20% share of titled or registered items of tangible personal property from the State's Use Tax. Municipalities also receive the equivalent of 16% of the total use tax on out-of-state purchases or registered general merchandise for which the title or registration address of record is within their boundaries. The 2016/17 estimate on a per capita basis is $23.50.

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l-60

INTERFUND TRANSFERS

1-00-3-0200 Sewer and Water Fund


Historically $60,000 has been budgeted to be received from Fund 2 (Water and Sewer Utility Fund) as a reimbursement to Fund 1 (General Operations) for services such as billing, collection, accounts payable, and management oversight. For fiscal year 2016/17, we are again recommending that the transfer year remain at $60,000.

1-00-3-0300 Motor Fuel Tax


Included in the FY 2015/16 budget is a transfer of $175,000 from Fund 3 (Motor Fuel Tax) to Fund 1 (General Operations Fund). The anticipated amount of Motor Fuel Tax revenues that the Village will receive in 2016/17 is $190,000. The FY 2016/17 estimate ofMotor Fuel Taxes is based on a per capita amount of$25.90.

1-00-3-0400 Community Development Fund


Included in the FY 2016/17 budget is a requested operating transfer of $545,000 to be received from the Community Development Fund. Proceeds from this Fund (derived from the additional ~ of 1% sales tax that was implemented in 2004 are to be reviewed on an annual basis and approved by the Village Board. The 2016/17 operating transfer remains unchanged from the previous year.

LICENSES

1-00-4-0000 Business Licenses


Based on the business licensing requirements for the Village, all business (including rental properties) are required to register with the Village and pay an annual fee of $35. Businesses that sell food and/or tobacco products are also charged extra fees. (Note: home-based businesses are exempt from registration). It is estimated that 500 licenses will be issued for the 2016/17 fiscal year. Our current data base indicates that there are approximately 400 businesses currently registered within the Village.

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J -oo t::,...

1-00-4-0500 Liquor and Bartenders Licenses


Anticipated Liquor Licenses for FY 2016/17 include: #1 Olive Garden AAA $2,300 #2 VFW D $ 900 #3 Red Lobster A $1,900 #4 Bond Drug (Walgreens) c $1,500 #5 Chubby Bullfrog AlE $1,900 #7 Route 31 Pantry c $1,500 #8 Dylan's Pub A $2,400 #9 Dundee Supermart c $1,500 #11 Village Squrre AlE $2,300 #13 Randall Oaks Golf Club G $ 900 #14 Dundee Sports Bar A $1,900 #16 Osco c $1,500 #17 Chili's A $1,900 #18 Francesca's Campagna A $1,900 #19 Bikini Bottom A $1,900 #20 Thornton Oil CCC $1,100 #21 Emmett's Tavern FIE $3,200 #22 Marriott Courtyard cc $1,800 #23 Dominick's Pizzeria B $1,300 #25 Blue Line Bar & Grill A $1,500 #26 Chipotle AlE $2,300 #27 Maxwell's HotDogs B/E $1,700 #29 Speedway SuperAmerica CCC $1,100

1-00-4-1500 Animal Licenses

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected 3,159 $3,007 $4,000 $3,000

By Village Ordinance, dogs (over four months of age) must be licensed by the Village. Licenses are issued on either a 1 year ($10) or 3 year ($20) basis. Proof of a valid rabies inoculation is required at time of issuance.

1-00-4-5000 Video Gaming License

FY 13/14 Actual . FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected 2,875 $4,605 $10,000 $13,500

An annual fee is assessed to those business establishments that offer video gaming. An annual fee of $1,000 per establishment and $250 annual fee per device is charged by the Village. Current license holders include:

Bikini Bottoms Chubby Bullfrog Dylan's Maxwell's VFW Village Squire Blue Line Bar and Grill

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/-OC) +f

1-00-4-5100 Video Gaming Tax


The State of illinois assesses a 30% tax on video gaming and of this 30% collected, l/6th is distributed to the municipalities in which the machines are located.

DEVELOPMENT REVENUE

1-00-5-0000 Building Permits

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $77,792 $96,628 $ 100,000 $275,000

All fees generated by the Building Inspections Department for existing construction (commercial and residential) are deposited into 1-00-5-0000. These fees consist of building permits remodeling/additions to existing structures within the Village. This line item has been increased due to the current level of construction activity within the Village.

1-00-5-0110 Building Permits/New Construction

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $6,000 $34,520 $0 $60,395

This line item is used to track all building permit revenue for NEW residential construction in the Village. Because this dollar amount has fluctuated ·greatly in recent years, no dollar figure has been included in the budget. By so doing, we will not consider this source of anticipated revenue as an operating revenue source for the General Fund and as anticipated funds become available, we will repmt this amount to the Village Board as part of the Quarterly Financial Report and at that point in time, make recommendations as to the expenditures of these onetime revenue sources.

1-00-5-0500 Plan Review

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 18,265 $36,180 $45,000 $50,000 $50,000

Development occurring within the Village is assessed a plan review fee based on its type and size. Depending upon the submittal, review is perfmmed either in-house or by an outside firm. The costs associated with an outside agency performing a plan review are charged to 1-16-3-3100

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1-00-5-1000 Inspections

FY 13/14Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $5,330 $5,180 $5,000 $4,000 $5,000

.·.(

By Ordinance, all elevators within the Village must be inspected annually and certified as to their safety. Inspections and certifications are perfonned by an outside contractor. Currently, the Village charges $6~ for each elevator.

1-00-5-1500 Petition Fees


This line item is comprised of fees associated with projects requiring Appearance Review ($25) or zoning changes ($250).

FINANCE REVENUE

1-00-6-0000 Interest Income

FY 13/14Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 13,253 $14,068 $8,500 $12,000

Excess cash available in Fund 1 is invested in various money market accounts or Certificates of Deposits (up to 24 months) in order to maximize interest income. This line item is estimated to receive $12,500 within the 2016/17 fiscal year. Current short-term interest rates, including money market funds, continue to hover around 0%.

FINES

1-00-7-0500 Court Fines

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 108,601 $134,326 $ 120,000 $150,000

Parking and traffic tickets issued by the West Dundee Police Department as well as fines assessed for local Ordinance violations are deposited into this line item. Due to the re-installation of the red-light camera at Rt31/72, there has been an increase in revenues.

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I - ::r

1-00-7-0600 Administrative Processing Fee

FY 13/14 Actual FY 14/15 Actual . FY 15/16 Projected $ 6,681 $4,362 $4,000 $5,000

A $30.00 Administrative Processing Fee is charged for arrests/charges made by the West Dtmdee Police Department. Approximately 250 arrests are made in the Village on an annual basis.

1-00-7-0700 Auto Impotmd Fee


This line item includes the fee for automobile impotmds . A $500 fee per impotmded vehicle is charged.

1-00-7-1000 Alarm Service Charge

FY 13/14 Actual FY 14/15 Actual $9,300 $9,250 $ 10,000

Business having security alarms are allowed three "false alarms" per year. After that, a $50 fee is assessed for the 4th and 5th false alarm and a $100 fee for every false alarm in excess of5 per year.

OTHER REVENUES

1-00-8-0500 Hotel/Motel Revenue

FY 13/14 Actual FY 14/15 Actual $235,874 $254,651 $275,000

As part of the development agreement with the Marriott Corporation, the Village authorized a hotel tax for that project (6% of room rental rate) and in return, the Village rebates 50% of the proceeds back to the Marriott Corporation for a ten year period. As of January 01, 2009, this rebate period has expired and the Village is now retaining 100% of the tax collected. The net amotmt to be received by the Village for FY 20' 15/16 is estimated to be $285,000. This anticipated increase is due to the recent renovations of the facilities and an increase in per room charge.

1-00-8-1000 Ambulance Fee

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $162,321 $146,847 . $ 145,000 $145,000

The West Dundee Fire Department responds to all medical emergencies occurring within the Village. The fee structure is:

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$950 $1250 $550

1-00-8-2000

FY 13114 Actual $75,509

ALS- Base Levell ALS- Base Level2 BLS

Rental Property

FY 14/15 Actual $60,257

($1, 150 for non-resident) ($1350 for non-resident) ($750 for non-resident)

FY 15116 Budget FY 15/16 Projected $45,000 $60,000

1bis line item consists of the rental of space on the Village's water towers to telecommunications companies as well as the lease on 98 Oregon to the Cubbyhole (former Public Works Building. Budget revenue for the upcoming fiscal year has been decreased due to the anticipated termination of the Cubbyhole lease due to the proposed demolition of the building.

1-00-8-2500 Franchise Fee


Included in this line-item is the exclusive franchise fee the Village has negotiated with Comcast. Fees are distributed on a quarterly basis.

1-00-8-2550 Telecommunications Infrastructure Maintenance Fee


1bis line item includes the estimated revenues to be received from the 5% telecommunications tax that went into effect as ofJuly 01,2010.

1-00-8-2700 Utility Tax- Natural Gas

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected $ 187,327 $171,211 $ 175,000 $160,000

1bis line item includes the $0.04 per therm charge for natural gas consumed within the Village. 1bis tax went into effect on January 01,.2010.

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) - ()() ~

1-00-8-2800 Utility Tax- Electricity


This line item represents the proceeds derived from the electrical energy tax that went into effect on January 01, 2010.

1-00-8-2810 Gasoline Tax

FY 13/14 Actual FY 13/14 Actual FY 14/15 Budget FY 14/15 Projected 0 129,815 $170,000 $155,000

This line item represents the revenues collected from the $0.02/gallon tax on gasoline purchased within Village Corporate limits. It was instituted in June of2014.

1-00-8-2820 Food and Beverage Tax

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected 0 $292,684 $300,000 $365,000

This line item represents the revenues collected from the 1% tax on prepared food and beverage items purchased withln Village corporate limits. It was instituted in June of20 14.

1-00-8-2900 Electrical Aggregation Fee

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $17,254 $20,007 $0 $0

No revenue will be received from the Electrical Aggregation Fee for FY 20 16/17. As part of the bid process, the Village did not include a municipal contribution fee due to the sharp increase in electrical energy rates that has occurred.

1-00-8-4000 Miscellaneous


Sales of used vehicles and other surplus equipment, copy fees, sale of the Subdivision Ordinance and zoning maps are credited to 1-00-8-4000. Also included in this line item is the revenue to be received from the School District #300 for police protection I traffic control services.

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1-00-8-41 00 Police Report Money


A fee of $5.00 per report is charged to insurance companies and individuals requesting a copy of a police report pertaining to a motor vehicle accident.

1-00-8-4300 50/50 Tree Payments

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $3,900 $24,933 $5,000 $19,000 $5,000

This line item represents revenue received from residents/homeowner associations that wish to participate in the Village's annual tree planting program that takes place in the fall of each year.

1-00-8-4400 Computer Support Contracts

FY 12/13 Actual FY 13114 Actual FY 14/15 Budget FY 14/15 Projected $35,244 $30,011 $$62,500 $62,500

This line item represents funds received from the Village of East Dundee , the Rutland Dundee Fire Protection District, and the Village of Sleepy Hollow for computer support services received from the Village of West Dundee. Payments are made to the Village on a quarterly basis.

1-00-8-7100 Recycling Revenue

FY 12113 Actual FY 13/14 Actual FY 14/15 Budget FY 14115 Projected $4,504 $3,765 $3,000 $0

As part of the Village's contract with Allied Waste Systems, the Village is to receive 50% of the revenue received from the collection of the curbside recycling program in West Dundee. Even though participation in the Village's curbside recycling program is strong, revenue has decreased due to the decrease in prices paid for the material collected ..

- 11 -

DATE: 03/02/2016 TIME: 13:13:38 ID: BP430000.6SC


LEGISLATION DEPARTMENT EXPENSES

PERSONNEL SERVICES 1-11-1-0100 SALARIES - ELECT OFFICIALS 1-11-1-1000 SALARIES - PART TIME


PERSONNEL BENEFITS 1-11-2-0700 1-11-2-0800 1-11-2-2500 1-11-2-3000 1-11-2-3500

VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-11-3-0600 OPERATING INSURANCE & BONDS 1-11-3-1500 TRAVEL 1-11-3-1600 1-11-3-2100 1-11-3-3000 1-11-3-3500 1-11-3-3600 1-11-3-3660 1-11-3-6500

SUBSCRIPTIONS AND PUBLICATIONS PRINTING CONTRACTUAL SERVICES VILLAGE & COMMUNITY EVENTS DONATIONS ECONOMIC DEVELOPMENT MISCELLANEOUS


COMMITTEES & COMMISSIONS 1-11-7-0600 PLANNING & ZONING COMMISSION 1-11-7-0700 PARK & REDEVELOPMNT COMMISSION 1-11-7-1000 FIRE AND POLICE COMMISSION 1-11-7-1100 LIQUOR CONTROL 1-11-7-1500 APPEARANCE REVIEW COMMISSION

TOTAL COMMITTEES & COMMISSIONS TOTAL LEGISLATION DEPARTMENT

TOTAL REVENUES TOTAL EXPENSES SURPLUS (DEFICIT)



--2014-ACTUAL

29,308 0

29,308

284 2,240

30 3,756

0

6, 310

2,000 0

377 51

5,985 162

0 0

778

9,353

1,045 0

2,872 204

1' 8 8 0

6,001 50,972

0 50,972

--2015-ACTUAL

28,691 200

28,891

350 2,208

32 4,006

0

6, 596

2,000 0

663 0 0

17 6 100

0 640

3,579

1,510 0

3,138 11

1,215

5,874 44,940

0 44,940

BUDGETED

25,000 0

25,000

300 2,000

200 4,000

0

6,500

2,000 0

600 0 0

200 200

0 1,000

4,000

1,500 0

5,000 1,000 2,000

9,500 45,000

0 45,000

2016 8 MO.

ACTUAL

16,033 0

16,033

208 1,225

0 4,944

0

6,377

0 0

326 0 0 0

50 0

33

409

0 0

2,455 550

0

3,005 25,824

0 25,824

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

23,000 0

23,000

300 1,800

0 5' 00 0

0

7,100

2,000 0

700 0 0 0

50 0

100

2,850

1' 4 0 0 0

3,200 750

1' 8 0 0

7,150 40,100

0 40,100

25,000 0

25,000

300 2,000

0 5' 00 0

·o

7,300

2,000 0

700 0 0 0

200 0

1' 00 0

3,900

1,500 0

4,000 1,000 2,000

8,500 44,700

0 44,700

1 <1:

1-11

LEGISLATION DEPARTMENT

EXPENSES

PERSONNEL SERVICES

1-11-1-0100 Salaries-Elected Officials


This line item includes the per meeting stipend paid to the Village President, the Village Board, and the Village Clerk. The current per meeting stipend is $125.

1-11-1-1000 Salaries-Part Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Projected $0 $200 $200

Included in this line item are stipends paid to individuals providing support services to Village Boards and Commissions.

PERSONNEL BENEFITS

1-11-2-0700 Village Contribution-IMRF

FY 13114 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected $284 $350 $300 $300

By State Stature, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village in turn is required to contribute 12.95% of employee's gross wages. Because the Village Clerk is covered under the IMRF program, the stipend she receives as Clerk is regarded as IMRF earnings and thusly, an employer contribution is required.

1-11-2-0800 VWD Contr-FICA & Medicare


This line-item is comprised of the employer's portion of the federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

- 1 -

f- \ ' B

1-11-2-2500 Training

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected $30 $32 $200 $0

Included in this line-item are funds associated with any meeting I training expenses incurred by the Village President or Board Member. Also included in this line item is the monthly meeting expenses relating to the DuKane Valley Council. ·

1-11-2-3000 Dues and Memberships

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected $3,757 $4,006 $4,000 $5,000

Included in this line item are membership dues for such professional associations . Dues include: Metro West COG $3,500 Sister Cities $ 300 Metropolitan Mayors $ 350 IL Municipal League $ 825

~ OPERATING EXPENDITURES

1-11-3-0600 Operating Insurance & Bonds


Included in this line-item us the proportionate cost ofthe Village's insurance through IRMA including public official's liability coverage.

1-11-3-1500 Travel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $0 $0 $0 $0

Incidental travel/mileage reimbursement for elected officials would be charged to this line item.

1-11-3-1600 Subscriptions and Publications


This line-item is comprised of the Village's subscriptions for the Chicago Tribune and the Daily Herald.

-2-

1- I) C.

1-11-3-2100 Printing


1-11-3-3000 Contractual Services

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $5,985 $0 $0 $0

1-11-3-3500 Village & Community Events


1-11-3-3600 Donations

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected $100 $0 $200 $0

Included in this line item are donations approved by the Village Board to various groups/organizations as well as any approved memorial donations made on behalf ofthe Village.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $778 $640 $ 1,000 $100

This line item is comprised of such miscellaneous items as flowers for deceased area officials, specialized dempographic/census reports, hosted meetings for area municipalities, candy for parades, etc.

COMMITTEES AND COMMISSIONS

1-11-7-0600 Planning & Zoning Commission

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 1,045 $ 1,510 $1,500 $1,400

Meeting stipends paid to the members of the Village's Planning and Zoning Commission are included in this line item, as are any costs directly attributable to this Commission.

1-11-7-1000 Fire & Police Commission

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $2,872 $ 3,1:38 $5,000 $3,200

Meeting stipends paid to the members of the Village's Fire and Police Commission are included in this line item, as are any costs directly attributable to this Commission. Testing materials for exams such as the Sergeant's Exam

-3-

1- \\ 'U

as well as costs associated with developing the eligibility lists for both the Fire and Police Department are included in this line item. Also included is the cost associated with medical/psychological testing for new recruits.

1-ll-7-1100 Liquor Control

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $204 $11 $1,000 $750 $1,000

Expenses incurred relating to liquor/bartender licenses are charged to this line item, such as fingerprinting fees paid to the Illinois State Police for the performance of background checks on applicants.

1-ll-7-1500 Appearance Review Commission


Meeting stipends paid to the members of the Village's Appearance Review Commission are included in this line item, as are any costs directly attributable to this Commission.

-4-

I .. l \ E

Village of

West Dur1

To: President Nelson and Members of the Village Board

From: Joe Cavallaro, Village Manager

David Danielson, Finance Director

Re: FY 2016/17 Budget Transmittal- Administration/Finance

Attached is the FY 2016/17 budget request for the Administration/Finance Department of the Village of West Dundee. The major areas of responsibilities of the Department include the following programs and services.

General Administration

This program is responsible for the overall management of all Village Departments, maintenance of official records and files of the Village, and dissemination of information to the Village Board, employees, and the residents. Examples of services provided are:

Preparation of Village Newsletter on a quarterly basis

Providing conespondence of necessary information between the administrative staff and the Village Board.

Administration of Voter Registration and Absentee Voting for Village residents.

Providing supervision over and coordination between all Depmiments and activities of the Village.

Maintaining official records of the Village, including Minutes of the Board and Conunission meetings, Resolutions, Ordinances, contracts, etc.

Providing general assistance to the public

Coordination of the Village's Comprehensive Business Insurance Program

Coordination of the computer hardware/software requirements for all Depmiments

/

Fiscal Services

1bis program provides for the budgeting and accmmting relating to all fmancial aspects of the Village. Included in this program is the formulation and monitoring of the annual budget, collection of all revenue due to the Village, and payment of all monies owed by the Village. Examples of services provided include:

Preparation of annual operating budget for the Village of West Dundee

Maintaining the Village's general ledger accounting system

Processing and maintaining all payroll ftmctions for the Village including the processing of Police and Fire Pension payments

Reconciliation of Village bank accounts on a monthly basis

Accounts payable/receivable for all Depmiments

Pension fund accounting and monthly payment of pension obligations

Assisting independent auditor in the prepm·ation of annual comprehensive annual financial report

Prepm·ation of annual Tax Levy Ordinance

Investment of available cash in accordance with Village's investment policy

Preparation of monthly revenue/expenditme repmis for all Departments and prepm·ation of qumterly fmm1cial repmi for Village Bomd

Long-tenn fmancial planning for the Village including coordination oflong-tenn debt needs of the Village for capital projects

Utility Billing

This program is responsible for maintaining approximately 2,200 water/sewer accmmts within the Village of West Dundee. For billing purposes, the Village is divided into two sections and each section is billed on a bi-monthly basis. Examples of services provided include:

Maintaining all required information for billing purposes including property ownership, consumption histmy, payment histmy, etc.

Downloading meter readings into the Village's computer software program and generating water/sewer bills for all users on a bi-monthly basis

Receipt of water/sewer payments and proper posting to customers' accounts.

1- lc:A B

Encouraging the usage of the direct debit program for existing and new customers

Adhering to policies established by the Village Board pertaining to late payments and delinquent accounts

Assisting customers with questions conceming their water/sewer bills

Personnel Services

1bis program is responsible for the on-going review and implementation of established personnel policies of the Village in a unifmm and consistent manner. Files of current and past employees are maintained in a confidential and legal manner. 1bis program also includes the processing of the Village's payroll, which is pe1fmmed on a bi-weekly basis. Examples of services include:

Maintaining all required employee records pe1iaining to employee history, evaluations, benefits, wages, etc.

Processing the bi-weekly payroll for Village employees and the repmiing of wages and salary infmmation to the federal and state govemment.

Withholding of wages for the various applicable pension programs (Police Pension, Fire Pension, IMRF)

Implementation of the voluntary 457 defened compensation plan for all employees.

Administration of the employee health, dental and life insurance programs

New employee orientation

Conducting trairring programs for Village employees and supervisors on such topics as sexual harassment, drug policies, employee assistance, pe1formance appraisals, and other related topics

Union negotiations for the Police and Fire Depmiments

FY 2015/16 Overview/Accomplishments

During the past fiscal year, the Administrative/Finance Department achieved the following objectives:

@> Received the Certificate of Achievement for Excellence in Financial Reporting fi"om the Govemment Finance Officers Association for the 2013/14 annual fmancial rep mi. The Department submitted its 2014/15 CAFR for GFOA review and anticipates receiving the results prior to March 31, 2016.

13 Continued maintenance of the GASB 34 reporting requirements

0 Continue coordination of the Village's hardware/software needs for all Depmiments Maintained the joint professional services agreement with the Village of East Dundee for the shming of infonnation technology services as well as the agreement with the Rutland-Dundee Fire Protection Distlict, the Village of Sleepy Hollow and the East Dundee Fire Protection Dist1ict. These outside contracts results in annual revenue to the Village of West Dundee in excess of$60,000. Additional oppmtunities for providing services to other communities are regularly exanlined and will be pursued if a mutual benefit exists.

• Adhered to the adopted Jnvestment Policy of the Village. Maintained an aggressive investment pmifolio with the goal of maximizing interest income. With interest rates being as low as they are, every opportunity to invest available cash is pursued in order to maximum the overall investment income.

• Due to the dissolution of the Dundee Jaycees, the Village again coordinated the 2015 Dickens in Dundee weekend with much success. This pre-holiday celebration (which takes place the first full weekend in December) has become a well-recognized and attended weekend festival in the Fox Valley

• On-going discussions with area Fire Depmiments for the potential consolidation of fire protection and EMS services

• Continuation of the illinois E-Pay system which allows for the payment ofvmious Village services by credit/debit cards. Payments are cunently able to be made on-line or at Village Hall, the Police Depmiment, and the Community Development/Fire Depmiment for a vmiety ofVillage services.

• With the assistance of the Village's Financial Advisor (Nmihem Trust), refunded the 2007 General Obligation Bonds which resulted in a net savings to the Village of $459,440. Jn addition to the Refunding Issue, the Village issued new debt in the amount of$4,000,000 to assist in the fmding ofthe Huntley Road reconstruction project and downtown economic development projects.

Ill Finalization ofthe union contracts for the Fire Depmiments.

Ell Recruited for and hired a new Director of Community Development , who expected to commence his duties in Jlme, 2015.

FY 2016/17 Goals/Objectives

Dming the upcoming 2016/17 fiscal year, the Administration/Finance Depmiment' s goals and objectives include:

\- \ ~ \)

o Submitting the Village's 2015116 Comprehensive Armual Financial Report to the Government Finance Officers Association for their Ce1iificate of Excellence Program. It should be noted that the Village has pmiicipated in this progran1 since 1990.

Gl Continued adherence to the GASB 34 repmiing requirements

o Continued coordination of the Village's hmdwme/softwme needs for all Depmiments. It is anticipated that a thorough review ofthe Village's accounting software progrmns will be made and upgrades to these system occur. It is anticipated that the RM Cobol system that the Depmiment cunently uses will be elin1inated sometime during the upcoming fiscal yem.

0 Adhering to the adopted Investment Policy ofthe Village, maintaining an aggressive investment pmifolio in order to maxinnze interest income

o Continued management and oversight of the Villages capital/infrastructure projects

0 Continued implementation of a village-wide GIS system and Village-wide computer system

e Continue discussions with prope1iy owners of key developments pm·cels and fmalize the annexation and/or development plans. Major projects for the future include, but are not limited to:

o Galvin Prope1ty

o Regan Pmcel

(270 acres)

(34 acres)

o Continue to improve communications between the residents and businesses of West Dundee in an effort to better defme goals and objectives for the overall organization, whether it be through the Village's website or qumierly newsletter. Funds me again included in the FY 2016117 budget to publish the newsletter in print at least two times during the upcoming yem.

o Continue to plan for future needs of the West Dundee organization and attempt to maximize our resources and deliver services to our residents in the most efficient m1d cost-effective methods possible.

Ill Explore the creation of a Dovvntovvn Business District Tax as well as a Special Service to assist in the economic development effmis within the Village's Downtown area.

(i) Continue the consolidation efforts through the shming of shming of services and equipment with the Carpentersville Fire Depmiment and the East Dlmdee Fire Protection District.

o Continue working with Rouse Properties on the $40 million redevelopment of SpringHill Mall.

ey Continue working with the Kane County and the Village of Carpentersville on the Huntley Road reconstruction project.

<~> Complete a "Budget at a Glance" document for publication and inclusion in the Summer, 2016Newsletter.

\- L), F

DATE: 03/02/2016 TIME: 13:20:47 ID: BP430000.6SC


ADMINISTRATION & FINANCE DEPT. EXPENSES

PERSONNEL SERVICES 1-12-1-0200 1-12-1-1000 1-12-1-1300 1-12-1-1600

SALARIES - FULL TIME SALARIES - PART TIME SALARIES - SEASONAL OVERTIME


PERSONNEL BENEFITS 1-12-2-0100 1-12-2-0700 1-12-2-0800 1-12-2-2000 1-12-2-2500 1-12-2-3000 1-12-2-3500

GROUP MEDICAL & LIFE INSURANCE VILLAGE CONTRIBUTION - IMRF VWD CONTR - FICA & MEDICARE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-12-3-0100 OFFICE SUPPLIES 1-12-3-0200 OPERATING SUPPLIES 1-12-3-0500 1-12-3-0510 1-12-3-0600 1-12-3-1500 1-12-3-1530 1-12-3-1550 1-12-3-1600 1-12-3-2000 1-12-3-2100 1-12-3-2400 1-12-3-3000 1-12-3-3001 1-12-3-3800 1-12-3-4500 1-12-3..:6500

TELEPHONE DATA INTERNET/EMAIL SERVICES OPERATING INSURANCE - BOND TRAVEL GIS MARKETING ACTIVITIES SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING AUDIT FEE CONTRACTUAL SERVICES CONTRACTUAL - COMPUTER SUPPORT REIMBURSABLE NEWSLETTER MISCELLANEOUS




--2014-ACTUAL

377,764 86,003

0 0

463,767

52,020 56,170 32,485

0 7

1,995 0

142,677

1,909 24

7,004 5,090 8' 87 4 9' 626

0 0

505 3,151

472 16,335 61,726

0 6,558

0 36

121,310

--2015-ACTUAL

431,606 85,948

0 0

517,554

59,247 63,554 36,224

0 0

1,742 0

160,767

2,245 0

9,767 2,460 7,050 9,654

0 0

146 3,068 1,908

16,855 3,716

62,420 (5' 5 82) 1,190

214

115,111

BUDGETED

442,500 95,000

0 0

537,500

66,000 60,000 39,000

0 0

2,000 0

167,000

2,500 0

8' 0 00 2,500

10,000 11,000

0 0

200 3,000 1,000

17,000 5,000

60,000 0

5,000 300

125,500

2016 8 MO.

ACTUAL

283,045 58,215

0 0

341,260

43,561 40,581 22,863

0 0

509 0

107,514

1' 07 0 0

4,195 1' 615

0 6,300

0 0

212 2,289

566 16,300

2,470 47,626

496 3,502

119

86,760

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

425,700 95,000

0 0

520,700

60,000 61,500 37,500

0 0

2,000 0

161,000

1' 8 0 0 0

6,500 2,500

10,000 9,500

0 0

250 3,000

750 17,000

4,000 65,000

0 3' 600

300

124,200

415,000 137' 000

0 0

552,000

52,000 61,500 38,000

0 0

2,000 0

153,500

2,500 0

7,500 2,500

10,000 11,000

0 0

250 3,200 1' 0 00

17,500 5,000

60,000 0

4,000 300

124,750

1

/~

DATE: 03/07/2016 VILLAGE OF WEST DUNDEE PAGE: TIME: 10:49:20 DETAILED BUDGET REPORT ID: BP430000.6SC



-----------------------------------------------------------------------------------------------------------------------------ADMINISTRATION & FINANCE DEPT.

MAINTENANCE & REPAIRS 1-12-4-0100 DEPARTMENT EQUIPMENT


CAPITAL EXPENDITURES 1-12-5-1000 OFFICE EQUIPMENT 1-12-5-1500 OPERATING EQUIPMENT 1-12-5-1510 COMPUTER EQUIPMENT 1-12-5-1520 COMPUTER EQUIPMENT REPLACEMENT 1-12-5-1530 GIS PROGRAM 1-12-5-1540 FINANCE SOFTWARE UPGRADES

TOTAL CAPITAL EXPENDITURES TOTAL ADMINISTRATION & FINANCE DEPT.


1,307 0 ----

1,307 0

0 0 0 0

21, 671 28,890 6,257 7' 674 3,625 3,795

0 0 ------------------------

31,553 760,614

0 760, 614

40,359 833,791

0 833,791

500

500

0 0

25,000 15,00.0

3,500 15,000

58,500 889,000

0 889,000

0

0

0 0

11,539 28,835

3,322 0

43,696 579,230

0 579,230

0

0

0 0

15,000 35,000

3,400 15,000

68,400 874,300

0 874,300

500

500

0 0

25,000 15,000

3,500 19,000

62,500 893,250

0 893,250

2 ± ~

{ -

1-12

ADMINISTRATION & FINANCE DEPARTMENT

EXPENSES

PERSONNEL SERVICES

1-12-1-0200 Salaries-Full Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $377,764 $431,606 $442,500

Included in this line item are salaries for the following positions:

1-12-1-1000

FY 13/14 Actual $86,004

Village Manager Executive Secretary Finance Director Finance Account Clerk

Salaries-Part Time

FY 14/15 Actual $85,948

FY 15/16 Budget $95,000

FY 15/16 Projected $425,700 415,000

FY 15/16 Projected $95,000

Included in this line item are salaries for the following part-time positions:

1-12-1-1300

FY 13/14 Actual $0

Clerical Assistant IT Coordinator IT Assistants (2) Administrative Assistant (2)

Salaries-Seasonal

FY 14/15 Actual FY 15/16 Budget $0 $0

FY 15/16 Projected $0

No seasonal (summer) assistance is being requested in FY 2015/16 for Village Hall.

1-12-1-1600 Overtime


This line-item represents overtime salaries paid to non-exempt Village Hall employees.

PERSONNEL BENEFITS

1-12-2-0100 Group Medical & Life Insurance


This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within Village Hall. Currently, the Village has a contract with Blue Cross Blue Shield of Illinois for its employee health insurance and MetLife for its life insurance and dental program.

- 1 -

/-I :A.



By State Stature, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village in turn, is required to contribute 12.42%.



This line-item is comprised of the employer's portion of the federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-12-2-2000 Safety Equipment & Programs


Included in this line-item are funds associated with any safety programs specifically for Village Hall employees as well as any costs associated with the Village-wide safety suggestion program. No funds are included in this lineitem for 2015/16.



Included in this line-item is continued training for the Finance Department's personnel on the Village' accounting software programs, training programs offered by IRMA, registration fees for State/National professional associations such as the International City Management Association, the Illinois City Management Association, the Government Finance Officers Association, the Illinois Development Council, etc.


FY 13/14 Actual FY 14/15 Actual $1,996 $ 1,743

Included in this line item are membership dues for such professional associations as the International City Management Association, the Illinois City Management Association, the Government Finance Officers Association etc.

1-12-2-3500 Unemployment Insurance

FY 13/14 Actual FY 14/15 Actual $0 $0

The Village of West Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated Village Hall employees would be charged to this line-item.

-2-

OPERATING EXPENDITURES

1-12-3-0100 Office Supplies


Office paper, copier toner, printer toner and miscellaneous office supplies are included in this line item.

1-12-3-0500 Telephone


This line-item is comprised of the Village's monthly phone bill from Globalcom and Verizon as well as any technical/professional assistance associated with the telephone system servicing Village Hall.

1-12-3-0510 Data Internet/Email Services

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $5,091 $2,461 $2,500

Included in this line-item are the costs associated with providing T -1 I Internet lines servicing all Village facilities, including Village Hall, the Public Works Center, and the Police and Fire Departments.

1-12-3-0600 Operating Insurance-Bond


Included in this line-item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Village Hall insurance claims and other insurance-related matters.

1-12-3-1500 Travel


Included in this line-itein are vehicle expenses for the Village Manager and Finance Director as well as travel costs and related expenses for attendance at National/State conferences for Village Hall employees.

1-12-3-1600 Subscriptions & Publications


-3-

1-1 JL

1-12-3-2000 Postage

FY 13/14 Actual FY 14/15 Actual $ 3,152 $3,068

Included in this line-item are all mailing fees, (including UPS and Federal Express) for Village Hall. Also included in this line item are the costs associated with the certified mailings required for public hearings pertaining to annexations and/or zoning changes.


FY 13/14 Actual FY 14/15 Actual $472 $ 1,908 $ 1,000

This line-item includes printing for Village Hall stationary, envelopes, payroll and accounts payable checks, and other specialized printing needs.

1-12-3-2400 Audit Fee

FY 13/14 Actual FY 14/15 Actual $ 16,335 $ 16,855

Costs associated with this line-item includes a portion of the costs associated with the performance of the annual audit as well as the costs associated with the Village's participation in the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.



Service agreements for the Village Hall copier, computer system, systems printer, cabling, land surveys, etc, are included in this line item.

1-12-3-3001 Contractual- Computer Support

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $0 $62,421 $60,000 $65,000

1-12-3-3800 Admin-Reimbursable Expenses

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $6,559 $ (5,583) $0 $0

This line-item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-12-3-3800 will result in the Finance Department generating an invoice for collection and therefore, the net impact to this line item should be 0.

-4-

1-12-3-4500 Newsletter

FY 13/14 Actual FY 14/15 Actual $0 1,191 $5,000

The Village has been distributing the quarterly newsletter electronically in order to save on printing costs. Funds are included in the FY 2015/16 budget to print and distribute at two of the newsletters in print on a Village-wide basis this upcoming year.



Examples of expenditures charged to this line-item include photo processing, ICMA Retirement Corporation's plan fees, batteries, and other miscellaneous expenses are charged to this line-item.

MAINTENANCE & REPAIRS

1-12-4-0100 Department Equipment

FY 13/14 Actual FY 14/125 Actual FY 15/16 Budget FY 15/16 Projected $ 1,308 $0 $500 $0

Repairs to Village Hall computers, printers, copiers, etc. that are not included under an annual service contract are included in this line-item.


1-12-5-1000 Office Equipment


Capital items such as furniture, file cabinets, chairs, etc. for Village Hall are included in this line-item.

1-12-5-1500 Operating Equipment

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $0 $0 $0 $

No equipment needs are anticipated in FY 2015/16

1-12-5-1510 Computer Equipment


Major anticipated purchases for the upcoming year include a wireless controller to provide internet access for all Village facilities and the finalization of the Citrix System which will provide for ongoing software upgrades and minimize the software licensing requirements throughout the Village.

- 5-

1-12-5-1520 Computer Equipment Replacement

FY 13/14 Actual FY 14/15 Actual $6,258 $7,674

Major anticipated purchases include computer replacements throughout the Village in accordance with the rotation schedule that has been in place for several years.

1-12-5-1530 GIS Program


Continued expansion of the GIS system is planned for FY 2016/17. The FY 2016/17 budget incorporates all GIS related expenses, including the maintenance program in line item 1-12-5-1530. By combining all expenses into one central account, we feel that we will have better control over the true cost of implementing GIS Village-wide.

1-12-5-1540 Finance Software Upgrades


This line item accounts for a planned accounting and financial software upgrade anticipated to be made in the upcoming fiscal year (including the possibility of changing from an RM-Cobol system to a web-based operating system for all or part of the Village's accounting systems.

- 6-

To:

From:

Village President and Board

Joe Cavallaro

Re: FY 2016/17 Budget- Legal Division

Attached for your review and consideration is the 2016/17 recommended budget for legal services for the Village. Through the hiring of outside legal counsel, this Department provides legal assistance to the Village Board, the various Boards and Commissions, as well as the professional staff of the Village. Examples of on-going services include:

o Attendance at the Village Board meetings

o Prosecution of Municipal Code violations

o Review of agreements and contracts for the Village of West Dundee

o Preparation of Ordinances and Resolutions as requested

.. Litigation

o Legal counsel as required

The following legal firms are currently providing services to the Village:

Village Attorney Attorney John Brechin

Village Prosecutor Attorney Steven Tousey

Red-Light Administrative Processing Strorino, Ramella and Durkin

Labor Attorney- Police and Fire Contracts Stuart Gordon

As Village Attorney Brechin's hourly billing rate remained at $135 for many years, his hourly billing rate was adjusting to $155.00 2015/16 and an additional $20 for FY 2016/17 was conceptually approved. The rate of $175 per hour is commensurate with the hourly billing rate which we pay our other attorneys and is in-line with area municipalities.

0 Page 1

l-13 A

DATE: 02/24/2016 TIME: 12:01:01 ID: BP430000.6SC

ACCOUNT NUMBER ACCOUNT DESCRIPTION --------------

LEGAL DEPARTMENT EXPENSES

OPERATING EXPENDITURES 1-13-3-3800 REIMBURSABLE 1-13-3-7000 VILLAGE ATTORNEY RETAINER 1-13-3-7100 VILLAGE PROSECUTOR RETAINER 1-13-3-7200 LITIGATION FEES 1-13-3-7300 ATTORNEY FEES - OTHER 1-13-3-7310 ATTORNEY FEES -POLICE CONTRACT 1-13-3-7315 ATTORNEY FEES - FIRE CONTRACT 1-13-3-7330 ATTORNEY FEES - GRAND POINTE 1-13-3-7350 ATTORNEY FEES - REIMBURSEABLE 1-13-3-7400 LEGAL NOTICES 1-13-3-7500 RECORDING FEES

TOTAL OPERATING EXPENDITURES TOTAL LEGAL DEPARTMENT


VILLAGE OF WEST DUNDEE PAGE: DETAILED BUDGET REPORT


2016 -------------- --2017----2014-- --2015-- 8 MO. REQUESTED

ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET

0 0 0 0 0 0 10,017 5,520 10,000 3,375 8,100 10,000

7,800 6,637 7,200 4,800 7,200 7,200 31,512 53,421 20,000 5,511 25,000 20,000 20,307 34,371 25,000 13,166 25,000 25,000 12,543 3,250 1,000 0 1,000 10,000 10,427 0 1,000 0 0 1,000

240 0 0 0 0 0 403 0 0 0 0 0

2,014 4,488 2,000 2,212 3,000 3,000 679 463 500 212 400 500

------------------------ ------------------------------------- ----------95,942 95,942

0 95,942

108,150 108,150

0 108,150

66,700 66,700

0 66,700

29,276 29,276

0 29.276

69,700 69,700

0 69,700

76,700 76,700

0 76,700

1 cO

~

1-13

LEGAL DEPARTMENT

EXPENSES


1-13-3-7000 Village Attmney - Retainer

FY 13/14Actual FY 145/15 Actual FY 15/16 Budget FY 15/16 Projected $10,017 $5,520 $ 10,000 $8,100

This line item includes the monthly retainer fee paid to Village Attorney John Brechin

1-13-3-7100 Village Prosecutor Retainer

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $7,800 $ 6,638 $7,200

This line item includes the monthly retainer fee paid to Attorney Steven Tousey.

1-13-3-7200 Litigation Fees

FY 13/14 Actual FY 14/15 Actual FY 15/16Budget FY 15/16 Projected $31,512 $53,422 $20,000 $25,000

This line item includes litigation (prosecution and defense) fees pertaining to law suits that the Village is a party of. The large expenditure in recent years can be attributed to the costs of the First United Methodist Church litigation. We have filed liens on the property with the intention of one day recuperating these costs. However, if and when this happens, staff cannot determine.

1-13-3-7300 Attorney Fees- Other

FY 13/14 Actual FY 14/15Actual FY 15/16 Budget $20,307 $34,371 $25,000 25,000

This line item generally consists of services received Attorney Brechin for providing legal assistance to the Board and professional staff on matters such as planning and zoning, economic development, property acquisition, water and sewer matters, preparation of Ordinances, etc.

1-13-3-7310 Attorney Fees-Police Contract


- 1 -

This line item has been established to track the legal expenses being incurred by the Village of West Dundee as a result of the Police collective bargaining contract. The current MAP contract expires on April30, 2016.

1-13-3-7315 Attorney Fees- Fire Contract

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected FY 16/17 Re $10,428 $0 $1,000 $0 $1,000

This line item has been e~tablished to track the legal expenses that will be incurred by the Vi11age of West Dundee as a result of the Firefiighters collective bargaining unit.

1-13-3-7350 Attorney Fees-Reimbursable

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $(5,295) $403 $0 $0 $0

This line item has been established to track the reimbursable legal expenses incurred as a result of development matters, liquor license violations, annexations, etc. Any matter being charged to 1-13-3-7350 should result in an invoice being generated by the Finance Department to the responsible third party and the net impact to the Village should be $0.

1-13-3-7400 Legal Notices


This line item has been established to track the legal expenses relating to the publishing of legal notices that the Village is, by law, required to comply with. Examples of these notices are annexation notices, zoning changes, and the publishing ofthe Finance Department's annual Treasurer's Report.

1-13-3-7500 Recording Fees

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $679 $463 $500 $400 $500

This line item has been established to track the legal expenses associated with recording fees associated with Village documents and/or Ordinances.

-2-


From: Andrew L. Wieteska, Chief of Police

Re: FY 2016/2017 Budget Transmittal- Police Department

Attached is the FY 2016/17 budget report for the West Dundee Police Department. The major areas of responsibilities of the Police Department include the following programs and services:

Police Administration

Police Administration is responsible for the overall supervision and direction of all Police Department operations, providing "first point of contact" services to the general public, maintenance of official police reports and other records, compiling and reporting statistical information of reported offenses and other police activities, and conducting Police Department support activities. The services provided include:

• Overall supervision, direction and monitoring of all Police Department activities.

• Release of appropriate information to the media or public, as well as reporting on Department activities to the Village Manager and Village Board.

• Deployment of Department resources, and adjusting that deployment when needed, to address both short-term and long term needs, remaining conscious of an overall strategy for maintaining or enhancing Police Department services to an expanding geographical and population base.

• Supporting all other Police Department divisions and programs by processing, maintaining and analyzing police reports and the other numerous records and statistics of Department activities.

" Providing accessibility for the public to Police Department services, for reporting of incidents, obtaining police reports and Village licenses, paying water bills and obtaining other services, by keeping our Records Division open to the public for 45 hours per week, more than any Village Department.

" Interacting with other Village Departments, other county agencies including the offices of Kane County State's Attorney, Circuit Clerk and Sheriff, other municipal agencies, and local, state and national law enforcement agencies and other entities.

o Review of liquor licensee and liquor server license applications, initiating complaints to the Local Liquor Control Commission when appropriate, directing alcohol compliance checks on a periodic basis, and providing training to liquor licensee employees to reduce violations.

" Review of business license applications and property development plans, including offering recommendations on changes desired to enhance traffic safety and reduce vulnerability to criminal acts.

1-J''f f+

Police Patrol Division

The Patrol Division provides uniform patrol 24 hours a day, primarily in fully marked police vehicles, of the entire community to ensure a safe and secure environment for residents, visitors, and persons traveling through the Village. Patrol is the largest division of the Police Department, deploying 1 Lieutenant, 4 Sergeants, 10 full-time Patrol Officers (1 position is funded but not filled), and 2 part-time Patrol Officers on two 12 hour patrol shifts. Services provided include:

" Crime suppression, through routine and targeted patrol deployment, with the objective of deterring, reducing or eliminating criminal acts and disturbance of the peace.

• Crime investigation, through self-initiated detection of criminal acts or in response to calls for service, obtaining and reporting information on criminal incidents, analysis of crime trends and patterns and apprehending and processing of offenders. Patrol Division officers also bear the primary responsibility for conducting surveillance of potential crime targets, and of detecting and apprehending offenders in crime sprees or other crimes in progress.

• Traffic control, including investigation of traffic crashes, directing traffic when necessary to minimize disruption, and enforcement of moving and parking violations.

• Community service, responding to all non-criminal incidents, ensuring the maintenance of order and assisting the public on service calls.

· • Jail operations, holding prisoners arrested on our charges or on warrants, who are unable to post bond and must appear before a judge.

The Patrol Division continues to operate at below minimum staffing levels. Based on the number of calls for service, geographic size, demographics, and population, the minimum recommended number of fulltime patrol officers is 12. Overall full-time sworn officer staffing (including Administration and Operations) has decreased over the past ten years from a high of 24 sworn officers to the current level of 18 full-time sworn officers. The Department has stream-lined operations and is focused on core-policing with limited staffing available for pro-active policing and community-based programs. The Department continues to recommend approval for one additional full-time sworn officer to meet minimum staffing levels (for a total of 12 full-time Patrol Officers) bringing the funded full-time sworn officer level to 20. See attached Organizational Chart for current staffing allocation.

Criminal Investigations Division

This program conducts follow-up investigations of felony and misdemeanor crimes, conducts background investigations on potential sworn Police Department employees and Fire Department employees, and provides intelligence information to assist Patrol Division personnel in preventing crimes or making arrests. Two officers are assigned to the Investigative Division. Services provided include:

., Interview and interrogation of victims, witnesses and suspects to ascertain what occurred and to assess criminal culpability.

o Obtaining criminal complaints and warrants, locating offenders and serving warrants .

., Crime scene supervision, evidence collection and investigation.

o Liaison with other law enforcement agencies, State's Attorney and Judiciary, and assisting in multi-jurisdictional investigations.

" Collecting, analyzing and disse(Tlinating relevant criminal intelligence information to appropriate personnel.

ra!4Page 2

e Designated liaison with Spring Hill Mall administrative and security staff.

• Active participation in the Peer Jury program.

Community Relations

This program includes those community service and outreach activities which are distinctly different from regular enforcement activities, but are nevertheless performed by personnel in all divisions of the Department. Services provided include:

• Providing an officer certified to teach the D.A.R.E. program to school children attending Dundee Highlands, St. Catherine's, and Immanuel Lutheran elementary schools.

• Providing Police Department support of other outreach programs, including Shop with a Cop, Law Enforcement Special Olympics, Neighborhood Watch and Coffee with A Cop.

• Providing a liaison officer to senior citizens, church and other community organizations.

• Public education efforts, including crime prevention training for residents and employees of local businesses, BASSET training for liquor licensee employees, Stranger Danger, and crimes against seniors.

Training

This program provides formal and in-service training of all Department personnel, sworn or civilian. Services provided include:

• Basic recruit training for all new police officers who do not possess certification as a police officer prior to hire.

• Advanced on-the-job training for all new officers, through the Department's Field Training and Evaluation Program.

.. Continuous training for all members of the Department, through membership in the Northeast Multi-Regional Training association, and through specific training programs offered by other sources. This training includes regular retraining in high-risk functions such as use-of-force and defensive driving, and specific task training such as truck enforcement.

• Advanced management training for command personnel.

e Mandatory training required in order to have membership in Kane County SWAT and I LEAS (Illinois Law Enforcement Alarm System).

1?4Page 3

1- J y c

2015/2016 Overview I Accomplishments

" Continued controlling overtime from a high in 2005 of over $200,000 to approximately $98,000 in 2014/15 (includes reimbursable).

" Projected Department Revenue for the fiscal year of over $224,000 compared to $175,000 in 14/15; a 28% increase.

• Maintained In-Service Training levels with minimal impact on overtime . ., Awarded a Department of Justice grant valued at $2,800 for the purchase of bullet proof

vests. • Continued overall reduction in crime rate along with a slight decrease in the number of calls

for service (5,026 calls in 2014 vs. 4,861 calls in 2015) • Department received 18 complimentary letters and zero sustained formal complaints against

officers in 2015. • Trained all staff on the use of NARCAN and issued the antidote to all officers. • Awarded grant funding for DUI Enforcement from the Kane County DUI Task Force for

$4,600. • Installed a modern interview recording system in order to comply with Illinois law as it relates

to recorded interviews associated with major crimes. " Stayed focused on positive community relations and communication by implementing the

new Coffee with a Cop Program. .. Re-installation of Red Light Camera at the intersection of Routes 31 and 72.

2015/2016 Goals I Objectives

" Continue to actively search and obtain grant funding for equipment needs as well as salary reimbursement.

" Replace last two Ford Crown Victoria Police Interceptors with Ford Police Interceptors Utilities and thereby complete the switch-over to a modern, safe, and fuel efficient fleet.

0 Continue to look for, and request funding for, one additional full-time sworn patrol officer in order to meet minimum staffing requirements.

e Complete implementation and use of Lexipol. " Continue to consider new and effective community outreach programs along with the

possible re-introduction of National Night Out.

il~Page 4

ClPage 5

West Dundee Police Department Organizational Staffing Chart

Effective 03--oi-16

POLICE DEPARTMENT STAfoTING

FuH Time Sworn

Full Time Civilian

Part Time Sworn

Part Time Civilian-P..:-,;:c:;nh

Seasonal DARE Officer

DATE: 03/07/2016 TIME: 10:00:48 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL SERVICES 1-14-1-0200 1-14-1-0500 1-14-1-0600 1-14-1-1000 1-14-1-1600

ACCOUNT DESCRIPTION

SALARIES - FULL TIME SALARIES - SWORN OFFICERS SALARIES-PART TIME SWORN SALARIES - PART TIME OVERTIME


PERSONNEL BENEFITS 1-14-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-14-2-0500 VILLAGE CONTR - POLICE PENSION 1-14-2-0700 VILLAGE CONTRIBUTION - IMRF 1-14-2-0800 VWD CONTR - FICA & MEDICARE 1-14-2-1500 CLOTHING ALLOWANCE 1-14-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-14-2-2500 TRAINING 1-14-2-3000 DUES AND MEMBERSHIPS 1-14-2-3500 UNEMPLOYMENT. INSURANCE


OPERATING EXPENDITURES 1-14-3-0100 OFFICE SUPPLIES 1-14-3-0200 OPERATING SUPPLIES 1-14-3-0300 MEDICAL SUPPLIES 1-14-3-0500 TELEPHONE 1-14-3-0600 OPERATING INSURANCE & BONDS 1-14-3-1500 TRAVEL 1-14-3-1600 SUBSCRIPTIONS & PUBLICATIONS 1-14-3-2000 POSTAGE 1-14-3-2100 PRINTING 1-14-3-2200 EQUIPMENT RENTAL 1-14-3-2300 QUADCOM 1-14-3-3000 CONTRACTUAL SERVICES 1-14-3-3500 SMALL EQUIP/TOOLS/HARDWARE 1-14-3-3800 1-14-3-4000 1-14-3-6400 1-14-3-6450

POLICE - REIMBURSEABLE EXPENSE FIREARM SUPPLIES CRIMINAL INVESTIGATIONS D.A.R.E. PROGRAM



--2014-ACTUAL

118,011 1,546,373

79,441 33,054 96,225

1,873,104

231,863 371,728

14,942 137,093

12,378 5,961 9,673 5,729

0

789,367

3,053 6,974 1,793

12,169 46,412

1,391 477

1,757 2, 687

0 170,389

9,989 398

0 8,694

0 1,997

--2015-ACTUAL

116,465 1,557,054

81,272 40,775

106,693

1,902,259

230,313 465,476 19,272

137,644 9,532 7,476 2,382 9,757

0

881,852

3,316 6,750 1, 690

11,026 47,082

1,290 483

1,536 2,516

226 180,493 14,286

487 0

9,997 0

1,327

BUDGETED

120,000 1,555,000

82,000 47,000

130,000

1,934,000

265,000 522,084

16,000 150,000

12,000 7,500 6,100

11,000 0

989,684

3,000 7,000 2,500

12,000 35,000

2,000 500

1,750 2,500

250 199,675 15,600

750 0

10,000 0

1,500

2016 8 MO.

ACTUAL

78,762 982,315 50,631 22, 696 68,725

1,203,129

166,713 518,054

12,502 87,094

4,948 6,310 5,229 4,102

0

804,952

1,420 4,056 1,403 5,670

29,077 787

0 1,089

491 0

132,450 13,772

424 0

9,222 13,111

0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

120,000 1,510,000

70,000 40,000

115,000

1,855,000

245,000 522,084

18,400 142,000

12,000 7,500 6,100 9,000

0

962,084

3,000 7,000 2,500

11,500 80,000

2,000 500

1,500 2,000

235 199,675

15, 600 750

0 10,000 15,000

1,500

123,000 1,597,656

87,320 50,938

125,000

1,983,914

265,000 564,575

18,400 150,000

12,000 10,900 10,600 11,000

0

1,042,475

3,000 7,000 3,000

12,000 45,000 2,000

500 1,700 2,500

250 196,000 15,600

750 0

10,000 0

1,500

lL 1

l j-....._




-------------------------------------------------------------------------------------------------------------------------------POLICE DEPARTMENT EXPENSES

OPERATING EXPENDITURES 1-14-3-6480 NEIGHBORHOOD WATCH PROGRAM 1-14-3-6500 MISCELLANEOUS


MAINTENANCE & REPAIRS 1-14-4-0100 DEPARTMENT EQUIPMENT 1-14-4-0200 VEHICLE FUEL 1-14-4-0300 GENERATOR FUEL 1-14-4-0500 AUTOMOTIVE PARTS & REPAIRS 1-14-4-1000 FLEET RADIO


CAPITAL EXPENDITURES 1-14-5-0100 AUTOS & TRUCKS 1-14-5-100'0 OFFICE EQUIPMENT 1-14-5-1500 OPERATING EQUIPMENT 1-14-5-1600 FIREARMS

TOTAL CAPITAL EXPENDITURES TOTAL POLICE DEPARTMENT


430 417 2, 771 1,269

--------------------271,381 284,191

10,828 15,628 55,075 44,940

0 0 40,146 38,446

4,559 4,235 -----------------

110,608 103,249

0 0 0 0 0 5,000 0 0

------------------------0

3,044,460

0 3.044,460

5,000 3,176,551

0 3,176,551

750 482 750 1,000 1,000 2,245 2,500 1,500

------------------------------------- -------295,775 215,699 356,010 303,300

20,300 14,751 20,000 17,500 55,000 21,001 35,000 40,000

0 0 0 0 38,000 29,491 38,000 35,000

4,500 1,836 4,600 4,500 ------------------------------------- -------

117,800 67,079 97,600 97,000

0 0 0 0 0 0 0 0

20,000 19,570 19,570 0 0 0 0 0

------------------------------------- ----------20,000

3,357,259

0 3,357,259

19,570 2,310,429

0 2.31n.Ll')a

19,570 3,290,264

0 3,290,264

, ·{

0 3,426,689

0 3, 426, 689

2 ~ I

"j"--

1-14-1

POLICE DEPARTMENT

EXPENSES

PERSONNEL SERVICES


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 118,011 $ 116,465 $ 120,000 $ 120,000 $123,000

Included in this line item are salaries for the following full-time positions: • 1 -Supervisor Administrative Services • 1 - Records Clerk

1-14-1-0500 Salaries-Sworn Officers

FY 13/14 Actual FY14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,546,374 $ 1,557,055 $ 1,555,000 $ 1,510,000 $1,597,656

Included in this line item are salaries for 19 full-time Sworn Officers: • 1- Chief of Police • 1 -- Lieutenant • 4 - Sergeants • 13 -Police Officers

Full-time sworn officer staffmg has been significantly reduced over recent years from a high of24 officers to the current level of 18 full-time sworn ( 19 budgeted). Full-time staffing is below minimum recommended levels based on dispatched calls, geographical size, demographics and population. This budget reflects replacing one unfilled/budgeted position in order to return to 19 budgeted sworn officers.

1-14-1-0600 Salaries-Part Time Sworn FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $79,442 $ 81,272 $82,000 $70,000 $87,320

• 3 -Part-time Non-exempt Sworn Patrol Officers $84,020 • 1- Seasonal Non-exempt Sworn D.A.R.E. Officer $3,300 Part-time assistance is critical to controlling over-time costs particularly during high workload periods and

full-tim'e absences.

1-14-1-1000 Salaries-Part Time FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 33,055 $ 40,775 $47,000 $40,000 $50,938

Included in this line item are salaries for the following part-time non-exempt civilian positions:

• 1-Jailers $2,184 (182 hours year@ $12/hr) • 2- Records Secretaries (2,2,704 hours year@ $18.03/hr)

- 1 -


FY 13114 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $96,226 $ 106,694 $ 130,000 $ 115,000 $125,000

This line item represents overtime salaries paid to police personnel. Overtime is required for such areas as vacations, holidays, training, major incidents/investigations, special details, Kane County SWAT, ILEAS, and minimum staffing (due to medical leaves). The Village is reimbursed over-time costs for ILEAS, DMS Traffic Detail, and other contracted services. Overtime reimbursement for 16/17 is estimated at $12,000.

PERSONNEL BENEFITS

1-14-2-0100 Group Medical I Life Insurance

FY 13114 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $231,863 $230,313 $265,000 $ 245,000 $ 265,000

This line item reflects the Village's employee health/life/dental programs that are provided to full-time employees within the police department. Currently, the Village has a contract with United Health Care for its employee health insurance and MetLife for its life insurance and dental program.

1-14-2-0500 Village Contribution-Police Pension

FY 13/14 Actual FY 14/15Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Request

$371,729 $465,476 $522,084 $ 522,084 $564,575



This line item reflects 12.42% of the gross wages of two (2) full-time civilian employees and one part-time civilian position.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 137,093 $ 137,644 $ 150,000 $ 142,000 $ 150,000

The employer's portion ofthe federally-mandated Social Security (FICA) and Medicare programs comprise this line item. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-14-2-1500 Clothing Allowance

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected FY 16/17 Re $ 12,379 $ 9,533 $ 12,000 $ 12,000 $12,000

This line item is used to purchase replacement uniforms and uniform accessories for 28 budgeted department personnel. This line item is also used to purchase unifonns for any new hires. Unifom1 allowances are a contractual obligation for Collective Bargaining members. The uniform allowance, by contract, increased by $40 per officer last year.

- 2-

I-I4-2-2000 Safety Equipment & Programs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY I5 /16 Projected FY 16/17 Re $5,962 $7,477 $ 7,500 $ 7,500 $ 10,900

This line item covers replacement of safety vests that are over five years old, replacement vest covers, and safety-related items such as traffic vests, traffic control wands, etc .. The proposed 14/15 request in the line item is due to 5 Officers needing bulletproof vests being replaced due to a 5 year expiration period. (The Bulletproof Vest Partnership Grant administered by the U.S. Department of Justice has historically provided 50% reimbursement.) During the past 12 months, WDPD was reimbursed $2,700 through the BVP Grant. Large increase due to gas mask replacement for all officers for $5,500.

I-I4-2-2500 Training

FY I3/14 Actual FY I4/15 Actual FY I5/16 Budget FY 15/I6 Projected FY 16/17 Re $ 9,673 $2,382 $ 6,IOO $ 6,100 $ 10,600

This line item covers Basic Training for new officers as well as continuing education for all officers. Training planned for this fiscal year includes:

• Northeast Multi-Regional Training membership for 25 members @$90 $ 2,250 • IRMA Driver Training for 1 officers @$280 $ 280 • TASER Instructor Training $ 700 • NEMRT Managing a Small Law Enforcement Agency $ 360 • Breath Operator Licensing, 2 @$205 $ 4IO • Additional Training -IRMA Leadership Institute classes $ 790 • Northwest Police Leadership Academy $ 225 • Suburban Law Enforcement Academy (5 classes at $I85) $ 925 • IL Assoc. Technical Accident Investigators $ 300 • Basic Training Academy (new hire)* $ 3,500 • Rifle Instructor $ 800

* Academy Tuition is reimbursed by the IL Law Enforcement Training and Standards Board

I-I4-2-3000 Dues and Memberships

FY 13/14 Actual FY 14/15 Actual FY I5/16 Budget FY 15/16 Projected FY 16/17 Re $ 5,729 $9,757 $ 11,000 $ 9,000 $ 11,000

This line item is for memberships in police related organizations which include certifications as well as mutual aid assistance and informational alerts:

• Midwest Organized Crime Information Center • IACP Net Membership • International Association of Chiefs of Police, I @$120 • Illinois Association of Chiefs ofPolice, 1 @$200 I@ $85 • Kane County Chiefs of Police Association, 5@ $40 • Dundee Township Peer Jury • NAEIR Membership • Critical Reach

• • • • • .. • • •

Law Enforcement Support Organization LEXIPOL Illinois Tactical Officers AssoCiation 2 @ $40.00 Court Smart Illinois Liquor Control Commission- BASSET Trainer annual fee Leads On-line IL Assoc of Technical Investigators Kane County Major Crimes Task Force Nmthwest Police Academy

- 3 -

$ 200 $ 800 $ I20 $ 285 $ 200 $ 300 $ 60 $ 260 $ 400 $ 4,450 $ 80 $ 1,050 $ 100 $2,128 $ 45 $ 500 $ 50


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $0 $0 $0 $0



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 3,053 $ 3,317 $3,000 $ 3,000 $3,000

This line item is for office supplies, including toner cartridges, copy paper, envelopes, file folders, writing utensils, binders, etc. for use within the Department.

1-14-3-0200 Operating Supplies

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $6,974 $6,750 $7,000 $ 7,000 $ 7,000

A wide variety of items comprise this line item, including notary fees, cleaning of cell blankets, license plate and title fees, video tapes, squad supplies, building cleaning supplies, flares, and animal and prisoner food.

1-14-3-0300 Medical Supplies

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,794 $ 1,690 $2,500 $ 2,500 $ 3,000

This line item includes: Psychological, Polygraph and Physical Exams for new employees ($750 per new hire). $1,500 Testing for Lead Exposure of Range Officers, TB and Hepatitis Testing of Employees Lead Exposure Base Line 3 @ $30.25 = $90.75 First Aid Supplies for the Station and the Squad Cars AED Supplies, Narcan, Quick Clots, Tourniquets


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $ 12,169 $ 11,026 $ 12,000

FY 15/16 Projected FY 16/17 Re $ 11,500 $ 12,000

This line item covers the police department's share of the monthly Phone and Sprint bills within the Village.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 46,412 $47,083 $ 35,000 $ 80,000 $ 45,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Police Department insurance claims and other insurance-related matters.

- 4-

\-) ~ ){

1-14-3-1500 Travel


This line item covers travel, lodging, mileage and meal expenses for officers attending school, ILEAS Conference, Illinois Police Chiefs Conference, Kane County Chiefs Monthly Meetings, Illinois Tactical Officers Conference, and Midwest Police Expo and Conference.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $478 $484 $500 $500 $500

This line item is for professional journals, publications, newspaper ads as well as criminal procedure updates, prosecutors guide, driver's license i.d. books, drug manual.

1-14-3-2000 Postage

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16Projected FY 16/17Re $ 1,758 $ 1,537 $ 1,750 $ 1,500 $1,700

Included in this line item are all mailing fees, including UPS and Federal Express. Also included in this line item are the costs associated with certified and registered mail where it is required.



This line item is for paper goods which must be obtained from outside sources: • Stationary and envelopes • Business cards • Case file envelopes and police department forms • Illinois Citation and Complaint Tickets • Ordinance Violation and Warning Tickets. • Impound Notices

1-14-3-2200 Equipment Rental


$0 $226 $250 $235 $250

Equipment rentals, as needed (Generators, Emergency Scene Lighting; Incident Command Tents, etc.).

1-14-3-2300 Quad Com

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget EY 15/16 Projected FY 16/17 Request $ 170,390 $ 180,494 $ 199,675 $ 199,675 $196,000

This line item is for dispatch service from Quad Com, our regional dispatch cooperative, based on total costs for the entity, allocated proportionately by usage.

- 5-


FY 13114 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Request $ 9,989 $ 14,287 $ 15,600 $ 15,600 $15,600

Leasing and service agreements for the Police Department's postage meter, maintenance fees on "live-scan" fmgerprinting system, and Police Chaplain Services ($300), Midco camera agreement ($4,782), copier lease agreement ($4,200).

1-14-3-3500 Small Equip/Tools/Hardware

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected 16/17 $399 $488 $750 $750 $750

This line item is for purchase of small equipment, tools, and hardware. Due to the reduction in staffing in Public Works, the Police Department attempts to complete some of its own routine maintenance and repairs requiring some additional funding for tools/equipment.

1-14-3-3700 Police-Reimbursable Expense


This line-item is used to tt·ack those expenses that the Police Department incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 1-14-3-3700 will result in the Finance Department generating an invoice for collection and, therefore, the net impact to this line item should be 0.

1-14-3-4000 Firearm Supplies

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 8,694 $ 9,998 $ 10,000 $ 10,000 $ 10,000

Funds from this line item are used to purchase ammunition for training and duty use, targets, range equipment such as safety shooting glasses and hearing protectors, weapon cleaning equipment and supplies. The cost of ammunition has increased significantly and is required to meet state mandated qualification requirements. The police department has also added specialized training for riflemen (9 officers).

1-14-3-6400 Criminal Investigations

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ $ $ $ 15,000 $

Major Case Investigations- 2015 Homicide

1-14-3-6450 D.A.R.E Program


This line item covers supplies for the D.A.R.E. program for three area schools. The Department continues to solicit contributions to the program from the respective school's FTC's. This will be the last year for the D.A.R.E. Program after 24 years of offering the program to area schools.

- 6-

1-14-3-6480 Neighborhood Watch Program I Community Service Programs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $431 $418 $750 $750 $1,000

This line item is for Neighborhood Watch supplies and Community Service Programs which include Stranger Danger, Public Education, Senior Safety, Open House, Halloween Events, Safety Fairs, Station Tours, Coffee with a Cop, Shop with a Cop, and more.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $2,771 $ 1,269 $ 1,000 $ 1,000 $ 1,500

Examples of expenditures charged to this line-item include supplies for training classes held at the Public Safety Center, kitchen supplies, Annual Department meeting, and other miscellaneous expenditures.

MAINTENANCE & REP AIRS



Repairs to equipment such as cameras and computers that are not included under an annual service contract are included in this line-item. Department equipment has aged due to fewer replacements making this line item more challenging to control. This year's items include:

• Additional AED $2,000 • 8' Enclosed utility trailer $3,000 • Evidence Equipment and supplies $1,700 • Tasers (2) $2,000 • Bodycams (2) for pilot program $1,600 • Glock 21 Duty Hand gun (new hire) $750 • Replace damaged window treatments $1,500 • General Equipment Maintenance/Repairs (Radar certifications/repairs, Shredder Maintenance,

Ptinter/Fax Repairs, Microfiche machine maintenance, video system repairs, audio/visual repairs, etc) $4,700

1-14-4-0200 Vehicle Fuel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 55,075 $44,940 $ 55,000 $ 35,000 $ 40,000

This line item is for gasoline for Police Department vehicles, inCluding marked Patrol vehicles, Investigations vehicles, Administrative vehicles and unmarked vehicle used for court and school transportation.

1-14-4-0500 Automotive Parts & Repairs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $40,146 $38,446 $ 38,000 $ 38,000 $ 35,000

This line-Item covers all maintenance, repairs and parts for all Police.Deparhnent vehicles. The average age of the front line fleet is 2.9 years. Average age of Administrative vehicles (Chief, Lt. Investigations, Training, and Communications) is 8.3 years. Overall average age of the fleet is 5.2 years (including Admin and Front-line).

- 7-

The increase in age requires more routine maintenance and repairs. Vehicles are replaced at a increased mileage of 100,000 (previously 60,000 miles).

1-14-4-1000 Fleet Radio


This line item is utilized to maintain and repair Department radios and MDT's. It is also used to purchase accessories such as microphones, batteries and radio holsters. It is expected that all fleet radio will need to be-replaced in 2019 at an estimated total cost of$100,000. ·


1-14-5-0100 Autos & Trucks

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $72,670 $0 $0 $0 $0

• See attached worksheet




FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $ 5,000 $20,000 $ 19,570 $0

1-14-5-1600 - Firearms


- 8-

To: President Nelson and Village Board of Trustees

From: Fire Chief Randy Freise

Re: FY 2016 I 2017 Budget Transmittal- Fire Department

Attached is the FY 2016 I 2017 budget report for the Village of West Dundee Fire Department. The major areas of responsibilities of the Department include the following programs and services:

Administration

This program is responsible for the overall management of the fire department. Responsibility includes the preparing and coordinating the department budget, reporting payroll, record keeping, and management of personnel. Examples of services provided are:

• Prepare and administer a department budget

• Provide oversight of purchasing requirements and expenditures

• Prepare and administer personnel policies, procedures, and practices

• Maintain official records of personnel, including training & certification, fire prevention inspections, apparatus inspections & maintenance, equipment testing & evaluation, fire hydrant flows, and address files

• Provide recommendations to the Village Administration pertaining to the efficiency and effectiveness of department operations

Emergency Medical Services

This program is responsible for, and responds to pre-hospital care of medical emergencies within the Village. Such responses include medical emergencies, personal injuries, motor vehicle accidents, and providing emergency medical assessment, treatment, and transportation of patients. Examples of services provided are:

• Provide a roster of properly trained and certified personnel along with applicable records per the Standards of the Illinois Department of Public Health ,

• Coordination of personnel to maintain adequate apparatus and station staffing

• Maintain apparatus and medical equipment in a constant state of readiness

1

• Provide a timely response to emergency medical requests within the Village

Fire Suppression

This program is responsible for the proper and safe mitigation of traditional fire suppression emergencies, which includes structure fires, vehicle fires, odor investigations, -motor vehicle accidents, hazard spills, technical rescue, water rescue & recovery, fire alarm activations, smoke detector & carbon monoxide detector activations, and residential lockouts. Examples of services provided are:

• Provide a roster of properly trained and certified personnel along with applicable records per the Standards of the Office of the State Fire Marshal

• Coordination of personnel to maintain adequate apparatus and station staffing

• Maintain apparatus and fire suppression equipment in a constant state of readiness

• Provide a timely response to fire suppression emergency requests within the Village

Inspectional Services

This program is responsible for the management and operation of the fire prevention and inspection bureau. Responsibility includes plan review, day-to-day inspections, and assisting the residents and business community on questions regarding life safety and property conservation. Examples of services provided are:

• Provide technical assistance to the public in relation to life, property, or public welfare in the occupancy of structures

• Provide technical assistance on matters related to the maintenance, construction, extension, repair, alteration, and/or modification of fire suppression systems and fire alarm systems

• Coordination of the physical inspections to protect the safety and welfare of the public through fire suppression system inspections, fire alarm system inspections, and life safety & property inspections

• Provide ordinance compliance through correspondence, violation notices, and court appearances

• Review current State and National codes and make recommendations for adoption

2

Training

This program is responsible for training all department personnel in the essential services. The training includes entry level -Firefighter Level II, in-service - Firefighter Level III, specialized; technical rescue, hazardous materials, dive rescue & recovery, and emergency medical care; Emergency Medical Technician & Paramedic.

All required records are maintained, and appropriate reports are submitted to the Fire Chief, Office of the State Fire Marshal, Greater Elgin Area Mobile Intensive Care Program, and the Illinois Department of Public Health. Examples of services provided are:

• Maintain current department personnel with qualifications and training requirements

• Provide training opportunities for the sworn officers (full time) and part-time-shift personnel to meet established department requirements and legislative mandates; Department of Labor, OSHA I NIOSH, Office of the State Fire Marshal, MABAS, NFPA, Department of Public Health, Department of Homeland Security I National Incident Management System, Insurance Service Organization, and Intergovernmental Risk Management Agency

• Coordinate essential services training; entry level, in-service and specialized for fire suppression, emergency medical care training, technical rescue, hazardous materials, and dive rescue & recovery, to meet the established standards and certification requirements

Public Education

This program is responsible for coordinating and conducting public education programs provided by the department. Responsibilities include training of educators, distribution of public safety materials & pamphlets, and conducting public education programs and classes. Examples of services provided are:

• Coordination of fire safety education programs and classes conducted at the elementary grade schools

• Coordination of CPR and AED instruction conducted for Village Staff, associate public service agencies, including the Dundee Township Park District

• Coordination of blood pressure screening for Village residents, associate public service agencies, and civic organizations upon request

• Coordination of the birthday party program conducted for Village residents upon request

3

l-IS

• Coordination of station tours conducted for the elementary grade schools, day care facilities, youth organizations, Dundee Township Park District, and Village residents upon request.

Emergency Management Agency

This program is responsible for the communication, emergency notification, and warning systems for the Village as well as disaster planning and coordination of all Village departments in the event of a natural disaster or a major emergency situation. Examples of services provided are:

• Provide for the continued development and applicable rev1s1ons to the Disaster Preparedness Plan - Emergency Operations Plan

• Coordination of local services with that of the Kane County Office of Emergency Management & the Kane County Office of Public Health, and the State of Illinois Office of Emergency Management

• Provide for continued planning for the maintenance and expansion of the Village's emergency notification and siren warning systems

FY 2015 I 2016 Overview I Accomplishments

The Fire Department marked another successful year in the delivery of emergency services. The Fire Department is progressing in many areas and we continue to work closer with our neighboring departments. Although the budget is tight, many people have stepped up to make us better in many ways. Even though there has been a reduction in manning, many operations were improved. The dedication to service, both emergent and non-emergent, is at a high level. We continue to train to become even more efficient and prepared to handle any emergency that comes along.

• The department responded to 1064 requests for emergency services in 2015 as compared to 1204 in 2014. This reduced response number is a direct result of our efforts to reduce responses to activated fire alarms (AFA's).

• The department continued the reduced daily manning from 6 to 5 and there have been two fulltime retirements that have not been replaced. The department is currently 2 fulltime firefighter/paramedics below the approved budgeted number. In addition, a fulltime firefighter/paramedic was recently injured on the job and it is anticipated that he will be off-duty for an extended period of time. Coverage of open shifts has been achieved with part-time firefighters and OT. Adequate manning is critical to providing good service to our residents and is a concern at this time. Hiring at least one fulltime firefighter/paramedic is requested.

• There were no capital expenditures for the Fire Department in 2015/2016. Looking at the 2015/2016 general budget, expenses for OT and part-time pay are projected to

4

/-JS 'b

be over budget due to the replacement of fulltime hours. Also, Fire Investigator Rick Paul worked additional hours in the beginning of the year with the absence of a Building Inspector and Community Develop Director. I have hired 10 additional part-time firefighters to make up for the loss of fulltime firefighters. This added some additional expenses due to background checks, uniforms, bunker gear, etc. Additional part-time firefighters may· also help solve the issues with Obamacare requirements related to hours worked.

• The department collected $133,121 in ambulance user fees for the calendar year 2015 compared to $139,592 for the calendar year 2014. Fees are established by Village ordinance and administered by Paramedic Billing Service. The billing service fees were maintained at 5% in 2014.

• The department is moving in a positive direction with improved morale and good participation in all areas.

Accomplishments for 2015

West Dundee Fire Department had another successful year and accomplished major goals that were identified at the beginning of 2015. Listed below are some of the Fire Department's goals and objectives that were met in 2015.

• The Consolidation Study was completed by ESCI and presented to all 3 respective boards. The Chiefs wrote an Executive Summary and received approval to work towards functional consolidation. The Chiefs also met with Senator Karen McConnaughay to improve State Law relating to consolidation.

• ISO review was completed and we were able to maintain a rating of Class 3.

• Completed the 2nd Union Contract which expired April30, 2015. The cuTrent 3 year contract will expire April30, 2018. Continued to foster an environment of cooperation between Administration and the Union.

• Conducted a Lieutenant's Promotional Process and established a promotional list.

• Promoted Dave Strassner to Lieutenant with the retirement of Lt. Jim Schuldt.

• Inspected all commercial businesses within the Village for the 4th straight year.

• With the reduction of vehicle responses for activated fire alarms, especially the West Dundee Truck, we saw a reduction in our responses as anticipated by design. This reduced wear and tear on the truck and costs related to fuel arid dispatching.

• Completed an evaluation process for new Self-Contained Breathing Apparatus (SCBA's) to replace our SCBA's that were at the end of their service life. Purchased and placed in service the new Self-Contained Breathing Apparatus (SCBA's).

5

• Interviewed and hired 10 new part-time firefighters to help our department manning. This required many staff hours for orientation and training.

• Worked on improving the alerting systems at QuadCom and PSC #1 & #2 using funds from the JETS account (QuadCom). This includes improved dispatching efficiency using new WestNet equipment that was recently installed.

• Placed in service the agreement reached with Carpentersville FD to automatically have their Battalion Chiefs respond into West Dundee for structure fires, vehicle accidents with entrapment and AF A's at Spring Hill Mall. This is working well.

• QuadCom Combined Training began and was made a high priority. This was very successful and helps all 4 departments to work closer together.

• Participated in a large scale emergency response drill in Elgin which included departments from Division 2 & 13.

• Taught Fire Safety to all classrooms at Highland's and St. Catherine's grade schools and continued Pub Ed and station tours.

• Continued to work with the National Fire Safety Council Campaign in support of the grade school fire safety education program.

• Chief Freise served as President of the Kane County Fire Chiefs.

• Chief Freise participated on the MABAS Division II Capital Budget Committee for a Capital Replacement Plan. The plan is now solvent through 2030.

• Chief Freise oversaw Community Development with the resignation of the Community Development Director until a new Director was hired.

• Enhanced QuadCom Dispatch working through the QuadCom Executive Board.

• We enforced improved insulation of Canterfield's sprinkler systems to reduce failure and water damage as occurred in previous years. This fixed the problem with a cost savings to them and eliminating unnecessary emergency responses.

• Completed the .Grand Pointe Dry System project.

• Continued to catch up with vehicle maintenance issues.

• The Mechanic Program with Jeff Bober has expanded to include all the QuadCom Fire Departments and is working very well.

• Replaced Mobile Data Terminals (MDT's) that were outdated to improve reliability for emergency responses.

6

• Continued participation in the U.S. Fire Administration's Ass1stance to Firefighters Grant Program, requesting funds for radio equipment.

• Updated and revised SOP's and policy manuals for the department; including Fire, QuadCom, Hospital EMS and Village SOP's.

• Continued improvements in landscaping at PSC #2. We reduced maintenance in certain areas so we could place more emphasis on highly visible areas.

• Continued to perform maintenance, landscaping and snow-plowing and looked for opportunities to provide efficiencies within the Village.

• Looked at all operations of the Fire Department.

There were many more goals and objectives not listed that were completed this past year. We will continue to raise the bar to make the West Dundee Fire Department a professional organization that delivers the highest level of service to the Village and its residents.

These accomplishments were driven by the Fire Department's Mission Statement:

The West Dundee Fire Department is established to help the citizens of West Dundee in an endeavor to reduce the risk from fire, nwdical, and building construction emergencies, and in the event of such emergencies to respond to the aid of the citizens in a timely and professional manner, providing a superior level of service.

2016/ 2017 Goals I Objectives

During the upcoming 2016 I 2017 fiscal year, the Fire Depar.tment's goals and objectives include:

• Work on enhanced cooperative efforts/consolidation. This includes setting up work groups and by changing State Law legislatively. Continue to look at Regionalization and Consolidation opportunities where they exist.

• Refurbish Engine 32 and Truck 31 vs. replacement for a significant cost savings.

• Conduct a new hire test to replace the fulltime list which expires Sept. 30, 2016.

• Inspect all commercial businesses within the Village.

• Continue to monitor and improve FD manning.

• Look closely at station manning relating to' new regulations with health insurance (Obamacare).

7

• Improve the alerting systems at QuadCom and PSC #1 & #2 using funds from the JETS account (QuadCom). This includes improved dispatching efficiency using new equipment (WestNet).

• Increase measurement accuracy of the department's response times and work to improve times.

• Continue to update and revise all SOP and policy manuals for the department; including Fire, QuadCom, Hospital EMS and Village.

• Expand on our QC Training Program with neighboring departments.

• Continue to catch up with vehicle maintenance and corrosion issues.

• Review vehicle fleet for possible consolidation and upgrade.

• Continue to work with the National Fire Safety Council Campaign in support of the grade school fire safety education program.

• Teach Fire Safety to all classrooms at Highlands and St. Catherine's grade schools and continue Pub Ed and station tours.

• Continue participation in the U.S. Fire Administration's Assistance to Firefighters Grant Program, requesting funds for new bunker gear and a new training program called Target Safety.

• Continue to perform maintenance, landscaping and snow-plowing and look for opportunities to provide efficiencies within the Village.

• Continue improvements in landscaping at PSC #2.

• Look at all operations of the Fire Department.

There are many more goals and objectives not listed that will be worked on throughout the year. We will continue to raise the bar to make the West Dundee Fire Department a professional organization that delivers the highest level of service to the Village and its residents.

8

1-J~ \t

DATE: 03/07/2016 TIME: 09:41:42 ID: BP430000.6SC

ACCOUNT NUMBER

FIRE DEPARTMENT EXPENSES

PERSONNEL SERVICES

ACCOUNT DESCRIPTION

1-15-1-0200 SALARIES - FULL TIME 1-15-1-0500 SALARIES - SWORN FIRE OFFICERS 1-15-1-0600 SALARIES - PAID ON CALL 1-15-1-1000 SALARIES - PART TIME 1-15-1-1600 OVERTIME


PERSONNEL BENEFITS 1-15-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-15-2-0500 VILLAGE CONTR - F.F. PENSION 1-15-2-0700 VILLAGE CONTRIBUTION - IMRF 1-15-2-0800 1-15-2-1500 1-15-2-2000 1-15-2-2500 1-15-2-3000 1-15-2-3500

VWD CONTR - FICA & MEDICARE CLOTHING ALLOWANCE SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-15-3-0100 OFFICE SUPPLIES 1-15-3-0200 OPERATING SUPPLIES 1-15-3-0300 MEDICAL SUPPLIES 1-15-3-0500 TELEPHONE 1-15-3-0600 OPERATING INSURANCE & BONDS 1-15-3-1500 TRAVEL 1-15-3-1600 1-15-3-2000 1-15-3-2100 1-15-3-2200 1-15-3-2300 1-15-3-3000 1-15-3-3500 1-15-3-3800 1-15-3-6500

SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL QUADCOM CONTRACTUAL SERVICES SMALL EQUIP/TOOLS/HARDWARE FIRE - REIMBURSEABLE EXPENSE MISCELLANEOUS




PAGE:

-------------- 2016 -------------- --2017----2014-

ACTUAL

15,554 909,996

9,928 350,494

68, 62 6

1,354,598

153,551 194,948

5,014 99,541

6,424 1,842 4,945

974 0

467,239

2,092 3,247

10,292 6,943

73,773 183

0 450 415 124

69,217 22,697 2,207

100 1,800

193,540

--2015-ACTUAL

8,502 849,700

23,785 393,343

62,544

1,337,874

154,088 250,087

5,000 97,139

7,184 824

4,839 879

0

520,040

2,196 1,507 7, 625 7,213

34,444 641

0 272

1,039 0

77,986 28,771 1,439 2,066

0

165,199

BUDGETED

0 880,000

35,000 365,000

70,000

1,350,000

170,000 315,644

4,200 103,000

6,000 1,000 5,000 1,000

0

605,844

1,750 2,500 8,000 7,500

35,000 700

0 300

1,000 200

81,443 21,300 3,500

0 500

163,693

8 MO. ACTUAL

47 510,601

18,139 297,536

66,048

892,371

109,116 313,206

3,028 65,416 7,223

671 (1, 362)

879 0

498,177

802 2,620

11,028 3,939 3,912

656 0

104 0

162 54,099 20,403

3,665 1,095

0

102,485


0 785,000

35,000 435,000 110,000

1,365,000

160,000 315,644

4,400 105,800

8,000 1,000 5,000 1,000

0

600,844

1,750 3,000

11,500 7,500

70,000 750

0 300

1,000 200

80,793 23,000

3,700 0

500

203,993

0 848,000

35,000 375,000

70,000

1,328,000

178,500 247,448

4,400 105,500

8,000 1,000 5,000 1,000

0

550,848

1,750 3,000

10,000 7,500

60,000 750

0 300

1,000 200

77,757 21,500

3,500 0

500

187,757

1

\p -I




-----------------------------------------------------------------------------------------------------------------FIRE DEPARTMENT

MAINTENANCE & REPAIRS 1-15-4-0100 DEPARTMENT EQUIPMENT 1-15-4-0200 VEHICLE FUEL 1-15-4-0300 GENERATOR FUEL 1-15-4-0500. AUTOMOTIVE PARTS 1-15-4-0600 AUTOMOTIVE MAINT. & REPAIRS 1-15-4-0700 AUTO BODY 1-15-4-1000 FLEET RADIO


CAPITAL EXPENDITURES 1-15-5-0100 AUTOS & TRUCKS 1-15-5-1000 OFFICE EQUIPMENT 1-15-5-1500 OPERATING EQUIPMENT 1-15-5-1501 FEMA GRANT - COMM. EQUIPMENT 1-15-5-1502 FEMA GRANT - TURN-OUT GEAR 1-15-5-1503 EMERGENCY OPERATIONS CENTER 1-15-5-1504 EMERGENCY WARNING SIREN 1-15-5-1505 EMERGENCY OPERATIONS CENTER

TOTAL CAPITAL EXPENDITURES TOTAL FIRE DEPARTMENT


8,737 3,628 15,577 14,361

0 0 21,106 17,654 14,410 21,007

3,269 2,509 0 853

63,099 60,012

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

------------------------0

2,078,476

0 2,078,476

0 2,083,125

0 2,083,125

8,300 6,063 8,300 8,500 16,000 6,438 11,000 16,000

250 0 250 250 20,000 13,297 20,000 20,000 15,000 24,068 27,000 20,000

3,000 0 3,000 3,000 1,000 126 1;000 1,000 -------------------------------- -------

63,550 49,992 70,550 68,750

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

------------------------------------- ----------0

2,183,087

0 2,183,087

0 1,543,025

0 L 543,025

0 2,240,387

0 2,240,387

0 2,135,355

0 2,135,355

2

n \./) -

\.

1-15

FIRE DEPARTMENT

EXPENSES.

PERSONNEL SERVICES

1-15:1-0200 Salaries-Full Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 15,554 $ 8,502 $0 $0 $0

This line item used to represent 25% of the salary for the Fire & Community Development Departments Executive Secretary. Currently this position is part-time so no funds are allocated in this line item.

1-15-1-0500 Salaries- Sworn Fire Officers

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $909,996 $ 849,700 $ 880,000 $785,000 $848,000

Included in this line item are salaries for the following positions: 1 - Fire Chief 3 -Fire Lieutenants 6 -Firefighter/Paramedics

1-15-1-0600 Salaries- Holiday Pay and Annual Stipends

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected 9,928) $23,785 $35,000 $35,000

Included in this line item are holiday pay and stipends for Sworn Fire Personnel. This includes $2870 holiday pay for 7 Union members. Union members receive a $600 stipend for special teams and Lieutenants receive $600 for either Fire Officer I or II certification. All 7G pay comes from this fund. Special event pay is also included.



Included in this line item are salaries for part-time-shift and paid-on-call personnel who work assigned shifts and replacement shifts in the public safety centers; salary for the part-time apparatus & equipment mechanic; and salary for the part-time Fire Prevention Bureau Officer.

- 1 -


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $68,626 ' $62,544 $70,000 $110,000 $70,000

This line item represents overtime salaries paid to non-exempt full-time and sworn fire officers. Sworn fire officers are compensated overtime salaries for working recognized holidays per Village Policy, attendance at department training sessions, vocational training certification programs, and when hired back to maintain fire department staffmg/service levels.

PERSONNEL BENEFITS

1-15-2-0100 Group Medical/Life Insurance

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 153,551 $ 154,088 $ 170,000 $160,000 $178,500

This line item is comprised of the Village's employee health/dental/life insurance programs that are provided to full-time employees and sworn fire officers. The Village has a contract with BlueCross for its employee health insurance and Guardian for its dental and life insurance programs. Also included in this line item is an accident and sickness insurance policy through VFIS for part-time-shift and paid-on-call personnel.

1-15-2-0500 Village Contribution- Firefighters Pension

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $206,630 $ 194,948 $254,172 $315,644 $247,448

This line item is comprised of the Village's portion of the West Dundee Firefighters Pension Fund. The firefighter's pension fund covers 10 sworn fire officers, 2 retired firefighter, and 2 survivfug spouses.

1-15-2-0700 Village Contribution- IMRF


This line item is comprised of the Village's portion of the Illinois Municipal Retirement Fund for full-time employees not covered by the Firefighter's Pension Fund. The line item represents 25% of the Illinois Municipal Retirement Fund contribution for the Fire & Community Development Departments Executive Secretary; and for the part-time Fire Prevention Bureau Officer.

1-15-2-0800 Village Contribution- FICA & Medicare

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 99,541 $97,139 $ 103,000 $105,800 $105,500

This line item is comprised of the Village's portion of the federally mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

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FY 13114 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $6,424 $ 7,184 $6,000 $8,000 $8,000

Included in this line item are funds for uniforms and station wear for full-time and part-time shift personnel established by department policy and the Union contract; approximately 40 personnel.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,842 $824 $ 1,000 $1,000 $1,000

Included in this line item are funds to provide department personnel with structural frrefighting bunker gear, helmets, hoods, protective gloves, and boots for frre suppression and rescue services.



Included in this line item is continued training for all department personnel on the essential services. The training includes entry level-Firefighter Level II, in-service- Firefighter Level III, specialized; Technical Rescue, Hazardous Materials, Dive Rescue & Recovery, and EMS Continuing Education (EMT- Basic & Paramedic). All training is administered per the guidelines and statues established by the Office of the State Fire Marshal, Illinois Department ofPublic Health, and the Greater Elgin Area MIC Program. Priority is given to bring our fulltime staff up to current certification standards.

1-15-2-3000. Dues & Memberships

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY ~6/17 Re $974 $879 $ 1,000 $1,000 $1,000

Included in this line item are membership dues for professional associations as the International Association of Fire Chiefs, Illinois Fire Chiefs Association, Kane County Fire Chiefs Association, Illinois Association of Fire Service Inspectors, Investigators Strike Force, Fire Apparatus Mechanics Association, and county and state emergency management associations. Added this year is paramedic renewal fee every four years.



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $2092 $2,196 $ 1,750 $1,750 $1,750

Included in this line item are office supplies; copy paper, copier & printer toner, and miscellaneous administrative & clerical supplies shared with the Community Development Department.

- 3 -



Included in this line item are hand. light batteries, radio batteries, EKG batteries, cleaning supplies, and miscellaneous maintenance & operating supplies.

1-15-3-0300 Medical Supplies


Included in this line item are pre-hospital emergency medical equipment & supplies; and annual firefighter medical & physical evaluations. The annual firefighter medical & physical evaluations are administered per the established guidelines of the National Fire Protection Association, Illinois Department of Labor, and Intergovernmental Risk Management Agency (IRMA).


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 FY 16/17 Re $6,943 $7,213 $7,500 $7,500 $7,500

Included in this line item are the monthly telephone expenses from Global Com and Verizon; as well as any technical and professional assistance regarding the telephone system operated by the department.



Included in this line item are the proportionate expenses ofthe department's insurance coverage through the Intergovernmental Risk Management Agency (IRMA).

1-15-3-1500 Travel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 183 $641 $700 $750 $750

Included in this line item are travel and meal expenses for staff officers, line officers, and firefighters for attendance at national/state/regional conferences, and vocational training and certification programs.



Included in this line item are periodicals, professional journals, and publications for staff officers, line officers, and firefighters. The subscriptions and publications provide current practices and standards for fire suppression, emergency medical care, and technical rescue services.

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1-15-3-2000 Postage


Included in this line item are mailing expenses; including UPS and Federal Express for the department. Also included in this line item are the expenses associated with certified mailings required for code compliance and violation notifications.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $415 $ 1,039 $ 1,000 $1,000 $1,000

Included in this line item are stationary, envelopes, business cards, and other related office printing needs. Included in this line item are the expenses for public education materials distributed during station tours, school safety programs, and fire safety presentations. Also, included are fire inspection reports.



Included in this line item are expenses associated with equipment rental.

1-15-3-2300 Quad Com

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $69,217 $77,986 $ 81,443 $80,793 $77,757

Included in this line item are expenses of emergency dispatch services provided to the department by the Quad Com 9-1-1 Communications Center. Services include the dispatching of emergency requests for fire and medical emergencies, and the recording of apparatus response times.



Included in this line item are the associated expenses for the copier, and service contracts covering self-contained breathing apparatus, breathing air compressor, UL ladder testing, and the Village's weather warning siren system. Also included in this line item are the expenses associated with the annual Illinois MABAS and MABAS Division 2 assessments and fees. Firefighter pension actuary study is added this year which accounts for the increase.

- 5 -


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $2,207 $ 1,439 $ 3,500 $3,700 $3,500

Included in this line item are funds to provide department personnel with state of the art equipment enabling personnel to provide services in fire suppression, emergency medical care, technical rescue, hazardous materials, and dive rescue & recovery. Funds are used to purchase new equipment and replacement of equipment which is no longer serviceable.

1-15-3-3 800 Fire-Reimbursable Expense

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 100 $2,066 $0 $0 $0

Included in this line item are those expenses incurred by the department for which a third party is ultimately responsible for payment. Expenses charged to this account should result in an invoice being generated to the responsible individual and/or party.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,800 $0 $500 $500 $500

Included in this line item are miscellaneous expenses not covered by other line item accounts; expenditure examples include items and materials purchased associated with Village sponsored festivals. In FY 14/15 the pension actuarial was paid for out of this fund.



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 8,737 $ 3,628 $ 8,300 $8,300 . $8,500

Included in this line item are maintenance expenses for EKG monitors & defibrillators, selfcontained breathing apparatus, breathing air compressors, generators, outboard motors, power tools, vehicle extrication equipment, detection devices, etc. that are not covered by an annual service agreement.



Included in this line item are vehicle fuel expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles. Fuel is purchased through the Mobil Account.

- 6-

1-15-4-0300 Generator Fuel


Included in this line item are fuel expenses for Public Safety Center #1 's emergency power generator, which supplies emergency power to the Fire and Police Departments.

1-15-4-0500 Automotive Parts

FY 13/14 Actual FY 13/14 Actual FY 14/15 Budget FY 14115 Projected FY 15/16 Re $21,106 $ 17,654 $20,000 $20,000 $20,000

Included in this line item are automotive parts expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles. Department mechanic purchases automotive parts for preventive maintenance and in-facility repairs.

1-15-4-0600 Automotive Maintenance & Repairs


Included in this line item are automotive repair expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles that are unable to be maintained and/or repaired by the department mechanic.

1-15-4-0700 Auto Body

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 16/17 Re $3,269 $2,509 $3,000 $3,000

Included in this line item are auto body repair expenses for the department's ambulances, fire engines, ladder trucks, and staff vehicles.

1-15-4-1000 Fleet Radio

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected FY 16/17 Re $0 $ 853 $ 1,000 $1,000 $1,000

Included in this line item are fleet radio maintenance and repair expenses for mobile and portable radios assigned.to the department's ambulances, fire engines, ladder trucks, and staff vehicles.

- 7-




Included in this line item are apparatus purchases as prioritized by the department, and upon authorization ofthe Village Administration and Village President & Board of Trustees.


FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY 16/17 Re $0 $0 $0 $0 $0

Included in this line item are miscellaneous office furniture expenditures; an example would be the replacement of file cabinets, desks, or chairs.



Included in this line item are capital purchases as prioritized by the department with an expenditure of$5,000.00 or greater, and upon authorization of the Village Administration and the Village President & Board of Trustees.

1-15-5-1503 Emergency Operations Center


Included in this line item are the expenditures for the physical components of the Village's Emergency Operations Center located at Public Safety Center II.

Possible expenditures include computer and radio equipment for enhanced communications with the Kane County Office of Emergency Management and the State of Illinois Office of Emergency Management.

1-15-5-1504 Emergency Warning Siren

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $24,149 $0 $0 $0 $0

Included in this line item are the expenditures for the physical components of the Village's Emergency Operations~ Center located at Public Safety Center II.

Possible expenditures include computer and radio equipment for enhanced communications with the Kane County Office of Emergency Management and the State of Illinois Office of Emergency Management.

- 8-


From: Timothy J. Scott, AICP, CNU-A- Community Development Director

Re: FY 2016/17 Budget Transmittal- Community Development Department

The attached FY 2016-17 Community Development depmiment budget request is respectfully submitted for review. The following is a btief description of department responsibilities, recent activities, and goals.

DEPARTMENT OVERVIEW

The Community Development department is responsible for economic development, planning and zoning, appearance and historic review, code enforcement, and property maintenance. It carries out the Village Board's vision for the community by providing analysis and recommendations for policy and procedures in these areas.

Community Development works to attract and facilitate economic development opportunities and redevelopment activities that are aligned with the goals and objectives of the Village's comprehensive plan, strategic plan, downtown plan, economic development plan, and other Village Board expressed goals or concems. The Department works on proactive and targeted business attraction and retention effmis. It maintains an up-to-date available parcel and retail space database and works to guide potential interest toward suitable opportunities. The Department is a resource for demographics and traffic counts, and the data is complemented by a thorough knowledge of background, existing conditions, and owner information to assist with diligence.

The Depatiment administers development related to required codes including zoning standards, appearance criteria, and sign regulations and guides property owners and developers through entitlement and review processes. The Depmiment works continuously to improve the review process to provide consistency and clear direction. To that end, recommendations are developed based on best practices and in accord with feedback, observations, benchmarks, and comparable studies in order to facilitate competitive development review.

Once approved, the Department then manages plan review and perfonnance obligations to make sure that those sites and buildings are developed, remodeled, and maintained to meet subdivision, engineering, and building code requirements. Once occupancy is issued (and for all existing propetiies), the Depmiment works to protect the public welfare and to improve propetiy value through the enforcement of nuisance abatement codes. Specifically, the Depatiment administers a proactive property maintenance program, commercial and multi family inspections, and a foreclosure watch list.

Individual assistance to businesses and property owners to help rectify problems, restore stability, and foster growth is provided by the Depatiment. To do so, the Department administers a valiety of programs including business licensing and rental property registration, special event approvals, and residential lowinterest fa9ade loan program, and commercial fa9ade and economic development low-interest loan and grant programs.

To better understand and respond to market conditions, the Depmiment maintains the sales tax database.

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To help ensure that the Village is receiving all appropriate tax dollars, the Depmtment deliberately reviews the database to identify either delinquent or misapplied tax dollars, and if discovered, works with corporate offices and the depmtment of revenue to rectify discrepancies. To underscore the importance of shopping, dining, and patronizing services locally, the Depmtment administers the online business directory.

DEPARTMENT ACTIVITIES

On a quarterly basis, the Depmtment documents the status of economic development goals in the form of a property-by-prope1ty review of available sites. This analysis includes background infonnation and any pertinent details to provide an understanding of outreach effmis and a first-hand look at market or site challenges specific to each prope1ty.

Highlights of progress made in 2015 and future goals for each district are as follows:

Spring Hill Niall and SwTounding Area

Approved this year was the plan for the approximately $40 million remaking of the former JC Penny's wing into a walkable outdoor format that is intended to add interest to and integrate with the existing mall. This "lifestyle" element will feature an eight-screen multiplex, two restaurant pads, a flexible multitenant pad, and public space. While interactive, the entitlement process through the Planning and Zoning Commission, Appearance Review Commission, and Village Board could be considered constructive, timely, and seamless. Demolition was completed in 2015, and Cinemark is slated to break ground in April of 2016 with opening targeted for April 2017.

While filling big box stores with new retailers remains challenging regardless of locale, the building formerly occupied by Target was purchased for reuse as a private indoor sports and recreation center. LifeZone 360 opened its first phase by the 2015 holiday season. Construction for this conversion centered on the creation of column-free space through the use of rooftop trusses, which in tum enabled the large playfields currently in use for area soccer and lacrosse teams. Work is ongoing to bring the ancillary leisure and hospitality elements to fruition, and these are intended to help sustain the facility when team spmis retum to the outdoors. Anecdotally, LifeZone's presence appeared to produce some community buzz, and it is hoped that the patrons of this regional draw will produce some positive economic spillover for the Village's restaurants and retailers.

Oakvierv Corporate Park

Renishaw, a UI(-based global supplier of products for measurement, motion control, spectroscopy, and additive manufacturing (a.k.a., 3-D printing) broke ground in October 2015 on 11 acres. This regional center is expected to employ more than 125 people in corporate, warehousing, and manufacturing capacities with an expected move-in of this first phase by late summer of2016. The site was planned to accommodate and was approved by the Planning and Zoning and Appearance Review Commissions with potential future expansion in mind. The facility will feature the most involved and refined facility and site in Oakview, and it represents a key step in the full realization of this corporate park.

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In addition, 2015 saw the opening of King Shan II in fonn of a second building for a warehousing operation tied to the Weber Grill Company as well as interest from two other light industrial users, with one expected to advance from plan to reality in 2016.

Historic Downtown

The Village's Downtown Plan was approved in April of2015. Manifestations of the plan's goals include the complete exterior rehabilitation of 1 09 and 111 West Main Street, the sale of the buildings that cunently house Dylan's and Underground Retrocade, permitting for interior renovation for the transformation of the former Clearwater Theater into the RocHaus (in late 2016), and illustrative site testing of the First and Main propetiies along the river.

In terms of new sales and food-and-beverage tax-producing business, 2015 saw the soft opening of Dooley's Irish Ale House in the challenging three-floor space at 98 West Main Street.

With a desire to sensitively weave context-sensitive new residential units into the downtown fabric, staff worked with two different development teams on multiple site plans of varying densities and housing typologies for the 200 Washington Street site. While this endeavor in 2015 could be characterized as exploratory, the progress that was made produced momentum that can·ied over into 2016.

Route 31 Corridor

Staff worked to assist in the leasing effmi and then pe1mitting of a prospective small Mexican taqueria in challenging, long-vacant strip center space. Staff reviewed details for an owner-drafted redevelopment agreement of the Haeger propetiy. Driven by a desire to balance businesses and prope1iy owners' desires for electronic signs with maintaining and elevating physical character in the corridor, staff developed and the Appearance Review Commission and Village Board approved new standards.

Randall Road/Western Corridor

A development inte1mediary with repmied connections to national home builders sought infotmation on the Galvin prope1iy from the Village and the Kane County Depmiment of Transpmiation. There was, however, no fol1ow-up activity after that meeting in the summer. Working with the Galvin family to complete annexation is a goal for 2016, as is advancing potential annexation of propetiies at the intersection of Route 72 and Randall Road.

Housing

In 2015, two housing proposals targeting specific market niches were announced. Proposed for Route 31 and Market Loop, Bright Oaks went through approximately half of the entitlement process in 2015. The project's first phase is intended to serve the assisted living and memory care markets, and its owners repmiedly wish to begin site preparation in spring of2016. Adjacent to the retail space formerly occupied by Best Buy, Gardner Capital announced their platmed intentions for an affordable senior housing development. Its coverage in the press has produced numerous phone calls to the Village requesting

CONCLUSION

3

The Department will continue to implement strategies and plans for economic development and development review in a manner consistent with the goals and objectives of the Village Board. The Depmiment is eager to continue its work in enabling construction at Spring Hill Mall, facilitating suitable new development at the Oakview Corporate Park, and encouraging redevelopment and new business investment downtown.

Your review ofthis summaty is appreciated, and your feedback and direction are cetiainly welcomed.

cc: Joseph A. Cavallaro- Village Manager David W. Danielson- Finance Director

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DATE: 03/02/2016 TIME: 15:14:40 ID: BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. EXPENSES

PERSONNEL SERVICES 1-16-1-0200 SALARIES - FULL TIME 1-16-1-1000 SALARIES - PART-TIME 1-16-1-1600 OVERTIME


PERSONNEL BENEFITS 1-16-2-0100 GROUP MEDICAL & LIFE INSURANCE 1-16-2-0700 VILLAGE CONTRIBUTION - IMRF 1-16-2-0800 VWD CONTR - FICA & MEDICARE 1-16-2-1500 UNIFORMS 1-16-2-2500 TRAINING 1-16-2-3000 DUES AND MEMBERSHIPS 1-16-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-16-3-0100 OFFICE SUPPLIES 1-16-3-0500 TELEPHONE 1-16-3-0600 OPERATING INSURANCE & BONDS 1-16-3-1500 TRAVEL 1-16-3-1530 GIS PROGRAM 1-16-3-1550 1-16-3-1600 1-16-3-2000 1-16-3-2100 1-16-3-3000 1-16-3-3100 1-16-3-3800 1-16-3-6500

MARKETING ACTIVITIES SUBSCRIPTIONS AND PUBLICATIONS POSTAGE PRINTING CONTRACTUAL PLAN REVIEW COM. DEV - REIMBURSEABLE EXPEN MISCELLANEOUS


MAINTENANCE & REPAIRS 1-16-4-0100 DEPARTMENT EQUIPMENT 1-16-4-0200 VEHICLE FUEL 1-16-4-0500 AUTOMOTIVE PARTS 1-16-4-0600 AUTOMOTIVE MAIN. AND REPAIRS




--2014-ACTUAL

164,237 36,831

0

201,068

22,095 24,391 15,081

0 60

843 0

62,470

963 4,378 5' 0 00 4,241

0 4,524

517 1,032

2 68 34,539 10,186

0 20

65,668

110 566

0 68

744

--2015-ACTUAL

104, 655 82,971

55

187' 681

18,916 21,831 14,058

0 0

748 0

55,553

1,140 5,258 3,500 2,630

0 4,680

119 2,367

4 60 53,845 13,875 8,735

72

96,681

0 556

0 10

566

BUDGETED

175,000 82,000

0

257,000

40,000 30,000 18,500

400 1,000 1,000

0

90,900

1,000 5,000 4,500 4,000

0 5,000

500 2,000

600 20,000 10,000

0 150

52,750

0 1,000

0 300

1,300

2016 8 MO.

ACTUAL

104,958 53,304

0

158,262

18,793 18,910 11,823

0 0

94 0

4 9' 62 0

642 2,930

0 2,261

0 4,860

295 2,445

518 7' 648

14,317 29,880

0

65,796

0 678 243

1,751

2,672

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

167,100 82,000

0

249,100

30,000 31,000 19,000

0 500

1' 0 00 0

81,500

1,000 4,500 5,000 4,000

0 5,000

750 3,000

600 20,000 20,000

0 150

64,000

0 1,000

300 2,000

3,300

183,000 92,100

0

275,100

42,000 34,300 21,000

200 1,725 1,200

0

100,425

1,000 5' 00 0 5,000 4,000

0 5,000

750 3,000

600 20,000 20,000

0 150

64,500

0 1' 0 00

200 500

1,700

1 LU

_.5)

DATE: 03/02/2016 TIME: 15:14:40 ID: BP430000.6SC


COMMUNITY DEVELOPMENT DEPT. CAPITAL EXPENDITURES 1-16-5-0100 AUTOS AND TRUCKS 1-16-5-1000 OFFICE EQUIPMENT

TOTAL CAPITAL EXPENDITURES TOTAL COMMUNITY DEVELOPMENT DEPT.




--2014-ACTUAL

0 0

0 329,950

0 329,950

(329, 950)

--2015-ACTUAL

0 0

0 340,481

0 340,481

(340, 481)

BUDGETED

0 0

0 401,950

0 401,950

(401, 950)

2016 --------------8 MO.

ACTUAL

0 0

0 276,350

0 276,350

(276,350)

PROJECTED

0 0

0 397,900

0 397,900

(397' 900)

PAGE:

--2017--REQUESTED

BUDGET

0 0

0 441,725

2

0 441,725

(441, 725)

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1-16 Communi_!y Development

EXPENSES

PERSONNEL SERVICES


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $ 164,237 104,655 $ 175,000

Included in this line item are salaries for the following positions: Community Development Director Chief Building Inspector

1-16-1-1000 Salaries-Part-Time


FY 15/16 Budget $82,000

Included in this line item are salaries for the following: Part-time Planning and Zoning Coordinator Pmt-time Administrative Assistants Pmt-time Plumbing Inspector Pmt-tin1e Code Enforcement Officers

1-16-1-1600 Ove1time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $0 $55 $0

FY 15/16 Projected FY 16/17Re $167,100 $183,000

FY 15/16 Projected FY 16/17 Re $82,000 $92,100


No overtime expenditures are anticipated for the Community Development Department for FY 2015/16.

PERSONNEL BENEFITS


FY 13/14 Actual FY 14115 Actual FY 15116 Budget FY 15/16 Projected FY 16/17Re $22,095 $ 18,916 $40,000 $30,000 $42,000

This line item is complised of the Village's employee health/life/dental programs that are provided to full-time employees within the Community Development Department. Cunently, the Village has a contract with BlueCross for its employee health insurance and MetLi:fe for its life insurance and dental program.

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By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contJibute 4.5% of their gross wages. The Village, in turn, is required to contJibute 12.44% of the employee's gross wages for calendar year 2015.



This line-item is comprised ofthe employer's portion ofthe federally-mandated Social Secmity (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-16-2-1500 Unifonns

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $0. $400 $0 $200

Costs associated with supplying Commtmity Development personnel with West Dundee pants, shitts, sweaters, jacket, and safety boots.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $60 $0 $ 1,000 $500

Included in this line item is continuing education and professional credential maintenance for the Community Development Director, ongoing training and professional certification for the Chief Building Official, half of the exam fee for the Village's Planner's professional certification, and basic training (online) for the part-time Code Enforcement Officers.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $843 $748 $ 1,000 $1,000 $1,200

Membership dues from professional associations such as the Ame1ican Planning Association, Building Officials and Code Administrators, National Trust for Historic Preservation, Landmarks Illinois, Congress for the New Urbanism, Intemational Economic Development Council, and N mthem Kane County Chamber are included in this line item.



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The Village of West Dundee does not carry piivate unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $964 $ 1,140 $ 1,200 $1,000 $1,000

The purchase of general office supplies such as office paper, copier, fax and piinter toner are included in this line item.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $4,378 $5,258 $5,000 $4,500 $5,000

This line-item is comprised of the Village's monthly phone bill from Globalcom and V eiizon.

1-16-3-0600 Operating Insurance and Bonds


Included in this line item is the propmtionate cost of the Village's insurance through IRMA as well as required deductible expenses for any Community Development Depmtment insurance claims and other insurance-related matters

1-16-3-1500 Travel


Included in this line-item are vehicle expenses for the travel expenses for depattment personnel.



Included in this line-item are vehicle expenses for the travel expenses for department persmmel.

1-16-3-1550 Marketing and Promotional Activities


This line item includes web based business directory as well as economic development promotional.

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Subscription and Publications

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $517 $ 119 $500 $750 $750

This line item is for professional journals and publications pe1iaining to Planning, Zoning, Economic Development, and Building and Code Enforcement, including code updates.

1-16-3-2000 Postage


Included in this line item are all mailing fees, including USPS, Federal Express, regular, certified and registered mail. Also included are costs for mailings associated with the administration of the business and rental registration and licensing program. Not included are costs associated with zoning and annexation legal notices-these costs are within legal budget or fund 13.



This line item is for paper goods which must be obtained from outside sources such as three pati inspection forms, notice stickers, letterhead, envelopes and business cards.

1-16-3-3000 Contractual

FY 13/14 Actual FY 14/15 Achml FY 15/16 Budget FY 15/16 Projected $34,539 $53,845 $20,000 $20,000

This line item includes the propmiionate shm·e ofthe existing copier and office equipment. It also covers costs associated with annual elevator inspections. This line item also covers professional services for economic development, engineeling, and planning services as well as contracted services pe1iaining to development activities within the Village that cannot be charged back to developers.

1-16-3-3100 Plan Review

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $ 10,186 $ 13,875 $ 10,000 $20,000 $20,000

This line item includes the plan review of proposed commercial development within the Village performed by an outside source. The Village charges the permittee for such reviews and revenues collected for this purpose are credited to 1-00-5-0500.

1-16-3-3700 Community Development- Reimbursable

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $8,735 $0 $0 $0

Tlris line item is used to pay for costs to outside professional services that are then recovered fi·om prope1iy owners/developers through reimbmsement.

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This line item included miscellaneous expenses not covered by any other line items.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 110 $0 $0 $0


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected $566 $556 $ 1,000 $1,000

Vehicle fuel for the Community Development's inspection vehicle is charged to this line item.

1-16-4-0500 Automotive Patis


Automotive pmis for Community Development's inspection vehicle is charged to this line item.

1-16-4-0600 Automotive Maintenance and Repairs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $68 $10 $300 $2,000

Outside needed repairs to the Community Development's inspection vehicles will be charged to this line item (labor costs).

1-16-5-0100 Autos and Tmcks


No vehicle pmchases m·e included in the FY 2016/17 budget.

1-16-5-1000 Office Equipment!


5-

STREET & BRIDGE- FUND 17

The Streets and Bridge Fund is down 1.1% ($13,650) fi:om $1,297,200 to $1,283,550. The small decrease is due primarily to reduced ice and snow control activities during the moderate winter season.

Refuse Services

The Refuse Program funds the management of the contractual agreement for the once a week curbside garbage, yard waste and recycling collection services for all residential customers in the Village. Republic Services currently collects refuse under contract:

~ Provides for curbside trash removal and pick-up services consistent with health and sanitation ordinances.

> Provides curbside refuse collection via a 95 gallon tote container for household waste and allows for curbside recycling collection via 65 gallon tote containers to minimize negative impacts upon the environment and reduce the need of additional landfill space necessary to dispose of Village waste.

~ Provides curbside yard waste collection services during the months of April through November fi"ee of charge to residential customers.

> Allows for participation with the Kane County Household Hazardous Waste Collection.

> Refuse materials are removed in accordance with disposal packaging requirements except for tree stumps, sod, soil and/or construction, remodeling, concrete or motor vehicle refuse.

~ Contract expires in August, 2019.

Street Repairs

The Street Repair Program provides the funds and accounting measures documenting the costs to provide shmtterm repairs to street smfaces and repair road smface irregularities throughout the Village. Examples of services provided include:

)> Provides materials necessmy to install permanent concrete or hot asphalt patches where street excavations have occurred as a result of routine and emergency infrastructure repairs.

)> Provides for the materials required to temporarily patch potholes or other street smface deficiencies.

Snow Removal

TI1e Snow Removal Program provides the funding needed to purchase the equipment, salt, and chemicals to clear snow and ice accumulations from all Village streets, parking lots, Riverwalks, bike paths and public building sites. TI1e snow removal program assures the safe and fluid movement of motorist and pedestrim1 traffic during fi"eezing weather conditions. Examples of se1vices include:

)> Snow removal priorities are established by first clearing designated snow routes, thus assuring snow routes will remain open during the course of a major snow event. Streets designated as "snow routes" include Tartans Drive, Kittridge, Glenmoor, Sleepy Hollow Road, Huntley Road, First Street, Nmth Second Street, South Third Street, Dmming, South Street, Edwards, Strom, Village Qumter Road, the intersection of Locust at Rte. 72, Willow, Fairhills, Carrington, Wessex, Oak, Karen, Grand Pointe, Wesemann, and the two Public Safety Centers.

1- 17 A-

~ Provides for the purchase and storage of anti-icing materials for both pavement and sidewalk applications.

~ Upon conclusion of a snow event, secondary streets, the Rivetwalks, public parking lots, downtown sidewalks, Fox River footblidge, bike paths and sidewalks adjacent to public propetties are cleared of snow and salted as needed.

~ The Village sponsors a driveway approach snow removal program for eligible residents at a modest cost. Eligibility requirements limit the driveway approach program to residents who are senior citizens or individuals with a disability. The cost per removal event is $15. Fiscal Year 2016-2017 will be the seventeenth consecutive year of the program.

Vehicle & Equipment Maintenance

The "life blood" of the Public Works Department rests on its ability to respond with the vehicles, equipment and tools necessary to pe1fmm the multitude of services it provides. The maintenance program funds the purchase of mamtenance pmts, tools, and materials necessmy to keep our fleet of vehicles and equipment ir1 proper operatmg condition at all times. Examples of services mclude:

~ Petforming preventative maintenance on 21 vehicles, one street sweeper, back hoe, ii'ont end loader, jetter truck, skid loader, utility tractor, and some 66 + additional pieces of equipment, mcluding lawn mowers, snow blowers, generators, etc.

~ Preventative mamtenance includes oil changes, tune-ups, minor welding, electdcal repair, tire changing, and a host of related routine repairs in accordance with manufacturer specifications.

Public Sidewall<S

The Public Sidewalk Program facilitates the repair and replacement of public sidewalks resulting fi:om the adverse affects produced by the environment as well as sidewalk removed during excavations to repair infi·astructure utilizing stafflabor. Examples of services provided include:

~ Replacement of sidewalk sections having an elevation differential greater than one mch between adjoining sidewalk sections.

~ Replacement of severely cracked or spalled sidewalk sections.

~ Provide for safe concrete walking smfaces to facilitate the unobstructed path of travel for pedestrian traffic throughout the Village.

Public Right-of-Way Maintenance

The R.O.W. Program funds the costs of maintaining the landscaping, mowing and weed control of Village public rights-of-way. Examples of services provided m·e as follows:

~ Provides for the maintenance and upkeep of over 33.3 acres of Village owned public property, including;

Village Hall/First Street and Second Street Parkways Seventh Street Island Tmtans Field/Berms along Route 72 Huntley Bike Path from Tmtans Drive to Hamilton Court Sleepy Hollow Road

Public Safety Buildings I and II Village Qumter Road Tmtans Islands/Tmtans parkway Kittridge Hill Kane Street Well

1-1/ G

Monument at Sleepy Hollow and Huntley Roads Old World Village/Willow Road Old World Village Islands Jelke Creek North side of Huntley Road, west of Inlet Sixth and Lincoln Sleepy Hollow & Huntley Roads, all four comers Boncosky by Route 31 to Bike path

Fifth St. Reservoir Public Works Strom Drive Riverwalk Willow Bike path to Locust Huntley & Westley South Water Tower

> Funds the removal and disposal of litter along roadways throughout the Village.

Traffic Control

The Traffic Control Program provides for the maintenance costs associated with street signs, regulatory and advismy signage, and painted traffic control indicators. Examples of services provided are as follows:

> Payment to IDOT who maintains all traffic signals within the Village's corporate limits to repair or replace traffic signal lamps, witing and the repait·, adjustment or replacement of traffic controller equipment.

> The Village remains responsible for the repair and maintenance of Opticom lighting and applying thermoplastic and base paint pavement markings.

> Enables Public Works staff to replace or add and it1stall new street name signage as requit·ed.

Storm Sewer System

The Stmm Sewer System Program funds the routine maintenance and cleaning of the storm sewer collection system assming structures will accommodate the flow of storm water run-off it1 a timely manner. Unobstructed stmm water flow dramatically reduces the potential for street flooding or the undesired ponding of storm water. enhancing the growth ofthe mosquito population. Examples of services provided are as follows:

> Provides for the routine cleanillg and inspection of stmm sewer structures, inlets, and discharge points.

> Funds the costs for labor and patis for repair or replacement of the stonn sewer collection system.

> Provides funding for the annual National Pollutant Discharge Elimination System (NPDES II) pmmit fee to the State of Illinois as well as the atmual audit requit·ed to maintain that permit.

FY 2015/16 Overview and Accomplishments

The Depatiment of Public Works is responsible for maintait1ing and itnproving over fifty two (52) miles of Village streets, fifty (50) miles of sidewalks, over five thousand (5,000) parkway trees, stmm sewer collection, water distribution, sanitaty system collection, maintenance of publicly owned buildings, implementation of the water system in1provements, and ce1iait1 capital projects. Typical duties assigned to this division it1clude ice and snow control, utility excavation and repair, utility locating, street light repairs, asphalt patching, sidewalk replacement, street sign mait1tenance, tree trinnning, roadside trash removal, road kill removal, ROW restoration, street light banner installation, street sweeping, sanitmy sewer jetting, stonn sewer/catch basin Cleaning, holiday decoration it1stallation and removal, painting of curbs, crosswalks, stop bars and lane markers, and fleet maultenance for t\venty-one (21) vehicles and over seventy (70) pieces of equipment.

A number of successful projects or initiatives were accomplished by the Department of Public Works Street Division in Fiscal Year 2015/16.

);> Responded to over 1,1 00 service requests fi:om the community on a variety of issues. );> Conducted ice and snow removal throughout the community. );> Replaced and repaired sidewalk throughout the community. );> Conducted year round electronic recycling, serving as a daily drop off center for Kane County

residents at the Public Works Facility, with over 244,616 pounds of material divetted from area landfills.

);> Conducted Village-wide hydrant flushing to ensure fire hydrant serviceability. );> Installed new Street Name Signs throughout the community. );> Facilitated lead response to eight hundred, twenty five (825) JULIE locate requests. )> Repaired eleven (11) water main breaks/service lines throughout the community. )> Assisted with the 2015 Leaf Collection program with 172 loads of leaves removed from the Village

roadways. . )> Continued membership with the Illinois Public Works Mutual Aid Network (IPWMAN). )> Provided oversight for the OPUS Water Main Extension. );> Assisted with the 2015 IRiy1A Hazard Inspection and completed suggested changes. )> Assisted with the 2015 IRMA IMAP Inspection and patticipated in IRMA training. )> Continued to input historical data into the Village's OMS database. )> Installed/removed street light bmmers, maintained the Grafelmen Park Message Board Sign, installed

and removed holiday lighting and decorations at the various public facilities. );> Served in a support role for various special events, i.e., Heritage Fest, Spring Hill Mall Touch A Truck,

Memorial Day Parade, Dickens in Dundee, Lion's Club Christmas Tree Sales, various block parties, VFW Pig Roast, Halloween Patty, Eatth Day etc.

)> Pmticipated in the depattment Safety Committee to review incidents, equipment needs atld procedures.

2016/17 Goals and Objectives

During the upcoming 2016/17 Fiscal Year, the Street Division will develop and implement a more defined and structured sidewalk maintenance program facilitated primmily in-house with minimal contractual services when necessary. Additionally, the Street Division will begin work in accordance with the newly developed Hydrant Inventmy and Maintenance Program, as well as help develop and implement a similar program for water main isolation valves. Safety related improvements and training will be conducted throughout the year including; Hazcom GHS, Trenching and Shming Safety, Competent Person Training, Confmed Space Entty, Blood Bome Pathogens, ATV Equipment Training, use of personal protective equipment (PPE), and more. With some assistance fJ:om IT persom1el, existing utility infonnation and other assets mapped within the Cattegraph OMS System will be vetified for accuracy. Staff will dispose of clean construction debris in accordance with the State's Clean Construction and Demolition Debris (CCDD) Regulations. Finally, staff will ensure that all Department equipment remains serviceable and ready for use to serve the citizens of West Dundee.

Significant Changes from Fiscal Year 2015/16

The Depattment of Public Works provides the services many citizens take for grm1ted. Customer service, increased safety, and quality of life enhancement for the residents of West Dundee are the driving forces behind the work expended. A moderate winter season and low fuel prices have provided some relief in tem1s of expenditures related to Public Works operations. Because such conditions are likely temporary, a weekly review of Department primities and use of resources will continue as a means to best meet increasing demands and deliver good service to the residents under a constrained budget philosophy.

I~ I 7 D

DATE: 03/02/2016 TIME: 15:20:40 ID: BP430000.6SC



PERSONNEL SERVICES 1-17-1-0200 SALARIES- FULL TIME 1-17-1-1000 SALARIES -PART TIME 1-17-1-1300 SALARIES -SEASONAL 1-17-1-1600 OVERTIME


PERSONNEL BENEFITS 1-17-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-17-2-0700 VILLAGE CONTRIBUTION- IMRF 1-17-2-0800 1-17-2-1500 1-17-2-2000 1-17-2-2500 1-17-2-3000 1-17-2-3500

VWD CONTR - FICA & MEDICARE UNIFORMS

'SAFETY EQUIPMENT & PROGRAMS TRAINING DUES AND MEMBERSHIPS UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-17-3-0100 OFFICE SUPPLIES 1-17-3-0200 1-17-3-0500 1-17-3-0600 1-17-3-1000 1-17-3-1500 1-17-3-1530 1-17-3-1600 1-17-3-2000 1-17-3-2100 1-17-3-2200 1-17-3-3000 1-17-3-3100 1-17-3-3500 1-17-3-3800 1-17-3-4000 1-17-3-4100 1-17-3-4400 1-17-3-5500

OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BONDS ELECTRICITY TRAVEL GIS PROGRAM SUBSCRIPTIONS & PUBLICATIONS POSTAGE PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES LANDFILL DISPOSAL COSTS SMALL EQUIP/TOOLS/HARDWARE PW - REIMBURSEABLE EXPENSES SNOW & ICE CONTROL TRAFFIC & STREET SIGNS LEAF COLLECTION SCAVENGER SERVICE



--2014-ACTUAL

227,239 3, 662 3,087

29,299

263,287

32,508 33,012 19,861

1,472 1,301 1,108

55 6 0

89,818

827 4,035 1,533

30,980 42,016

0 0 0

722 12

0 7' 38 8 2,047 5,493

388 78,554

5,233 8,479

415,790

--2015-ACTUAL

225,145 8' 08 6 5,419

18,294

256,944

33,152 31,059 19,275

1,310 987 5 65 273

0

8 6' 621

5 62 4,695 2,717

15,724 49,223

3 0 0

644 0 0

23,626 3,437 2,667

0 103,211

6,313 9' 367

421,535

BUDGETED

210,000 8' 2 00 8' 0 00

20,000

246,200

45,000 28,100 18,600

1' 4 00 2,000 1,000

450 0

96,550

500 4,000 2,000

20,000 45,000 3,500

0 0

700 0 0

10,000 14,000

4' 0 00 0

100,000 5,000

10,000 430,000

2016 8 MO.

ACTUAL

156,460 5,367 2,815 7,121

171,763

23,732 20,774 12,757

897 237

38 ( 66)

0

58,369

313 3,870 2,143 1' 0 00

25,327 0 0 0

773 0

50 11,555 1,276

908 0

64 1,769 2,800

250,923

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

200,000 8' 00 0 3,000

18,200

229,200

36,000 31,300 19,200

1,350 950

80 450

0

89,330

500 5' 00 0 3,200

21,500 44,000 1,000

0 0

900 0 0

15,000 7' 00 0 2,000

0 54,000 2,500 8,400

432,000

204,000 8' 40 0 5,000

20,000

237,400

45,000 32,000 19,500

1,400 1,100

850 450

0

100,300

500 4,400 2,700

22,800 44,000 1,500

0 0

700 0 0

20,000 7' 00 0 4,000

0 90,000 5,000 9,000

439,000

1 uj

r-

Dl'.TE: 03/02/2016 TIME: 15:20:40 ID: BP430000.6SC



OPERATING EXPENDITURES 1-17-3-6000 RECYCLING 1-17-3-6500 MI-sCELLANEOUS


MAINTENANCE & REPAIRS 1-17-4-0100 DEPARTMENT EQUIPMENT 1-17-4-0200 VEHICLE FUEL 1-17-4-0500 1-17-4-0550 1-17-4-0600 1-17-4-0700 1-17-4-1000 1-17-4-1100 1-17-4-1200 1-17-4-1300 1-17-4-1400 1-17-4-3500

VEHICLE REPAIRS & MAINT LABOR VEHICLE REPAIRS & MAINT PARTS VEHICLE MAINT & REPAIRS VEHICLE BODY MAINT & REPAIR FLEET RADIO CURB/SIDEWALK STREETS STREET & TRAFFIC LIGHTS PARKWAYS STORM SEWER


CAPITAL EXPENDITURES 1-17-5-0100 AUTOS & TRUCKS 1-17-5-0500 OFFICE FURNITURE 1-17-5-1300 1-17-5-1500 1-17-5-4020 1-17-5-5000

STREET AND TRAFFIC LIGHTS OPERATING EQUIPMENT GIS PROGRAM STREET & ROAD/BIKEPATH CONSTR

TOTAL CAPITAL EXPENDITURES TOTAL STREET & BRIDGE DEPARTMENT




--2014-ACTUAL

138,596 266

742,359

2 9' 63 6 23,058 37,901

8,360 6 0 0

4, 365 13,334 18,776

1,942 5,883

143,261

0 0

2,846 0 0 0

2,846 1,241,571

0 1,241,571

--2015-ACTUAL

140,746 186

784,656

27,206 16,877 30,321

695 0

73 0

6,098 11,201 40,424

2,125 3,260

138,280

0 0

149 0 0 0

149 1, 266, 650

0 1, 266, 650

BUDGETED

144,000 250

792,950

25,000 20,000 40,000

0 0 0 0

15,000 17,000 35,000

1,500 8' 0 00

161,500

0 0 0 0 0 0

0 1,297,200

0 1,297,200

2016 8 MO.

ACTUAL

83,641 0

386,412

8,569 6, 727

25,542 5,033

0 0 0

2,750 3,076

15,028 2,019 2,958

71,702

0 0 0 0 0 0

0 688,246

0 68R.?~"

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

144,000 250

741,250

20,000 13,500 37,000

8' 00 0 0 0 0

3' 7 0 0 11,000 35,000

2,500 7,700

138,400

0 0 0 0 0 0

0 1,198,180

0 '.' 19 8' 18 0

147,000 250

797,850

25,000 18,000 37,000 8' 00 0

0 0 0

10,000 13,500 35,000 1' 50 0 8' 0 0 0

156,000

0 0 0 0 0 0

0 1, 291,550

0 1,291,550

2 u.. ('-

1-17

PUBLIC WORKS STREET & BRIDGE DIVISION

EXPENSES

PERSONNEL SERVICES

1-17-1-0200 Sa1a:ties-Full Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $227,239 $225,145 $210,000 $200,000

Included in this line item are salaries for the following positions: Public Works Director; Crew Leads; Mechanic and Maintenance Worker II classifications consisting of3.8 Full Time Employees (FTE).


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Request $3,662 $ 8,086 $8,200 $8,000 8,400

Included in this line item are salaries for the following position: Public Works Secretary

1-17-1-1300 Salaries-Seasonal

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $3,087 $ 5,419 $ 8,000 $3,000 $5,000

Salaries paid from tlris line-item represent seasonal employees at hourly rates between $8.50 for new seasonal employees and up to $10.00 per hour for returning seasonal employees.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $29,299 $ 18,294 $20,000 $18,200 $20,000

This line item represents overtime salaries paid to non-exempt full-time Public Works Street Division personnel called out for snow removal activities, underground repairs and other emergency responses occw1ing after regular business hours.

- 1 -

PERSONNEL BENEFITS


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $32,508 $33,152 $45,000 $36,000 $45,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Deprniment. Cunently, the Village has a contract with BlueCross for its employee health insurance and MetLife for its life insurance and dental program.

1-17-2-0700 Village Contribution-INIRF

FY 13114 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $ 33,012 $31,059 $28,100 $31,300 $32,000

By State Statute, all employees working for the Village on a regulrn· basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. Cunent contribution rate for the Village is 12.44%.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $19,861 $ 19,275 $ 18,600 $19,200

This line item is comprised of the employer's portion of the Federally-mandated Social Security (FICA) and Medicrn·e programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-17-2-1500 Uniforms

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Project FY 16/17Re $1,472 $ 1,310 $1,400 $1,350 $1,400

Costs associated with supplying 3.25 FTE personnel with standardized shilis; sweatshb.is, boots, jeans, and winter work gear are charged to this line item. Also included are funds to provide Village t-shb.is for the seasonal employees.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $ 1,301 $987 $2,000 $950 $1,100

This line item provides funds for Division personnel to participate in safety programs and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as hard hats, work gloves, fall protection han1esses, eye goggles/protection, welding aprons, raingear and safety vests. This account supports 3.25 FTE.

-2-

\-- I 7 1-1.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $ 1,108 $565 $ 1,000 $80 $850

Funds for tbis line item are provided for continued training of Division personnel on the use of department equipment, regular vehicle and emergency vebicle maintenance, snow removal, IDOT flagger training, Illinois Department of Agricultme Pesticide Licenses, hazardous material awareness, confined space entry, fall protection, Emergency Vehicle Technician, first aid!CPR/defibrillator and trencbing/shming tr·aining as required by the illinois Department of Labor and IRMA.

1-17-2-3000 Dues and Membersbips

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $556 $273 $450 $450 $450

Membersbip dues for such professional associations as the American Public Works Association, Arborist Association, and the Illinois Public Works Mutual Aid Network are included in this line item.

1-17-2-3500 Unemployment Insmance


The Village of West Dundee does not cany private unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item. No unemployment benefits are anticipated to occur in FY 2015/16.



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $827 $562 $500 $500 $500

The purchase of general office supplies such as office paper, copier, fax and printer toner are included in this line item.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $4,035 $4,695 $4,000 $5,000 $4,400

Included in this line item are funds to purchase the Division's maintenance supplies for pe1forming assigned duties and equipment needs such as oil, glass cleaner, soap, washer fluid, etc.

-3-

1-- I I


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $ 1,533 $2,717 $2,000 $3,200 $2,700

This line item is comprised of the Village's monthly phone bill expenditures, including; "' Verizon $1,000 o ADT secruity charges 400 (split with Fund 21 & 22) o 30% ofPW facility phone charges 300 "' Replacement phone/Mise 300

1-17-3-0600 Operating Insurance/Bonds


Included in this line item is the propmiionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance claims and other insurance-related matters.

1-17-3-1000 Elechicity

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY l5/16Project FY 16/17Re $42,016 $49,223 $45,000 $44,000 $44,000

The cost of electricity for sn·eet lights and wamillg sirens are charged to this line item. This account is not included within the Village's joint purchasing agreement.

1-17-3-1500 Travel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $0 $3 $3,500 $1,000 $1,500

Included ill this line item are travel and related expenses for Street and Bridge Division personnel for attendance at conferences and/or n·ade shows as well as a vehicle allowance for the Director of Public Works.

Subsctiptions & Publications

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Project FY 16/17Re $0 $0 $0 $ $

Local newspaper subscriptions and professional/municipal joumals/publications for Public Works persmmel are included in this line item.

1-17-3-2000 Postage

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Request

$722 $644 $700 $900 $700

Included ill tlris line item are all mailing fees, (including UPS and Federal Express) for Public Works. Also included in this line item are the costs associated with the ce1tified mailings required for notification letters regarding weed control and other violations.

-4-



TI1is line item includes printing of West Dundee stationary, envelopes, business cards, temporary No PC\rking Signs, maps and other specialized plinting needs.


FY 13/14 Actual FY 14115 Actual FY 15/l6 Budget FY 15/16 Project FY 16/17 Re $0 $0 $0 $0 $0

Rental of equipment such as; floor saws, asphalt grinder, specialized equipment m·e included within this line item.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $7,388 $23,626 $ 10,000 $15,000 $20,000

This line item includes funds for; .. Software Maintenance 4,000 .. Service Calls 2,000 Cl> Telvant Weather Computer 1,000 .. Copier Maintenance 1,000 Cl> IDOT Random Drug Test/screening 600 Cl> Waste Oil Disposal 500 Cl>

1-17-3-3100 Landfill Disposal Costs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $2,047 $3,437 $ 14,000 $7,000 $7,000

The Depmiment utilizes rolla way refuse containers in place oflandfill disposal, which are included within the Refuse Conh·act. Operating costs included within tills line item are disposal costs for asphalt, concrete, roadway litter and sh·eet sweeping. Additional funds are included for disposal of ash parkway h·ee matelial per Illinois Depmiment of Agliculture regulations. Finally, in August, 2010, the IEP A enacted new rules known as the disposal of Clean Construction and Demolition Disposal (CCDD) Act, which imposes mandatmy hazardous matelial screening plior to disposal, wlllch adds to the tipping fees assessed at the receiving site.

- 5-


-FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $5,493 $2,667 $4,000 $2,000 $4,000

Included in this line item are funds to pmchase hand tools such as hammers, screwdJivers, shovels and hardware such as nuts and bolts to replenish bins and to replace power tools.

1-17-3-3700 PW-Reimbursable Expenses

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Project FY 16/17Re $388 $0 $0 $0 $0

Tilis line item is used to track those expenses that the Village incms and needs to bill-out to the responsible party. Any invoice that is being charged to 1-17-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

1-17-3-4000 Snow & Ice Conh·ol

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Request $78,554 $ 103,211 $ 100,000 $54,000 $90,000

Included in this line item are the annual salt, sand, deicing liquid additives and calcium chloride expenses for snow and ice control of Village streets and parking lots. Fourteen hundJ·ed tons of roadway salt is reserved with the State for use dming snow/ice control events.

1-17-3-4100 Traffic & Sh·eet Signs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $5,233 $6,313 $5,000 $2,500

l11is line item includes the costs associated to maintain traffic control signs such as stop signs, no parking signs and replacement sh·eet name signs.

1-17-3-4400 Leaf Collection


Included in this line iteni are the costs associated with the disposal ofleaves collected dming the Village's annual Leaf Collection Program. The current conh·act with the Gaitsch Family to dispose ofleaves on their fann expires on August 31, 2015 and will be renegotiated dming the upcoming year.

1-17-3-5500 Scavenger Service

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $415,790 $421,535 $430,000 $432,000 $439,000

The service agreement between the Village and Republic Services for the Village's refuse collection is included in this line item. The cmTent contract expires on July 31, 2019.

-6-

1-17-3-6000 Recycling

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $ 138,597 $ 140,747 $ 144,000 $144,000 $147,000

The service agreement between the Village and Republic Services for the Village's recycling service is included in this line item. The cun·ent contract expires on July 31, 2019.



This line item includes unbudgeted miscellaneous items not covered under other line items.

MAINTENANCE & REPAIRS


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $29,637 $27,206 $25,000 $20,000 $25,000

Maintenance/repairs to Street and Bridge Division equipment such as the sewer jetter, leafloaders, street sweeper, and other non-driven equipment are included in this line item.



Included in this line item are regular and diesel fuel costs through the Speedway Account for Public Works vehicles and equipment.

1-17-4-0500 Vehicle Repairs & Maintenance

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $ 37,901 $ 30,321 $40,000 $37,000 $37,000

Maintenance and repair of Public Works vehicles requiring repairs beyond our capabilities are charged to this line item as well as the bi-annual vehicle safety lane inspections.

1-17-4-0700 Vehicle Body Maintenance & Repairs

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $73 $0 $0 $0 $0

1-17-4-1100 Curb/Sidewalk FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $4,365 $6,098 $ 15,000 $3,700 $10,000

This budget line item reflects the purchasing of tools and material to remove and replace sidevvalk utilizing current department staff.

-7-

1-17-4-1200 Streets FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17Re $ 13,334 $ 11,201 $ 17,000 $11,000 $13,500

Asphalt and concrete to repair the Village's streets and pothole patching are charged to this line item. Additional funds are provided for within Fund 21 to repair streets due to water main break repair activities.

1-17-4-1300 Street & Traffic Lights FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project FY 16/17 Re $ 18,776 $40,424 $35,000 $35,000 $35,000

This line item includes repair costs associated with Village sh·eetlights, the maintenance contract with Meade Electric for h·affic signals and street light pole replacement.

• IDOT Meade Service Conh·act " Street Light Replacement, 2@3,500

$23,500 7,000 4,500 • Various Sh·eet Light Repairs

1-17-4-1400 Parkways

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $ 1,942 $2,125 $ 1,500

FY 15/16 Project FY 16/17Re $2,500 $1,500

Costs associated with the damage to parkways during the course of snow removal and/or underground utility repairs are charged to this line item. Additional funds are budgeted within Fund 21 to rehabilitate parkways due to main break repair activities.

1-17-4-3500 Storm Sewer


Included in this line item are costs associated with catch basin replacements, repair of stmm sewers, NPDES Phase II annual permit fee and the annual NPDES Phase II Audit.

0 NPDES Phase II Audit $3,500 o System Repairs 2,500 " NPDES Phase II Pennit Fee 1,000 e Pesticide Notice ofintent 1,000




- 8-

1-17-5-0500 Office Furniture

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $0 $0 $0 $0

1-17-5-1300 Street and Traffic Lights

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $2,846 $ 150 $0 $0


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $7,875 $0 $0 $0

1-17-5-5000 Su·eet & Road/Bike Path Constluction

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Project $0 $0 $0 $0

-9-

BUTIJ)INGS & GROUNDS- FUND 1~

The Buildings and Grounds Fund is down 5.1% ($35,700) fi·om $693,300 to $657,600. The decrease is due primarily to a reduction in expenditures for full time salaries below what was originally anticipated.

Buildings & Grounds Maintenance

The Buildings & Grounds Maintenance Program funds a vmiety of contractual and in-house services necessary to maintain and service existing Village owned structures. Initiatives include utilizing contractors and rental equipment to conduct equipment inspections and conduct repairs or improvements. Examples of services provided m·e as follows:

>- Supervises contractual services for HV AC maintenance, irrigation services, elevator inspection services, RPZ cetiification and inspection, fire safety system testing and inspection, and janitorial services.

> Provides for routine maintenance and repairs for Village Hall, the Public Safety Buildings, the Public Works facility, the Riverwalk, the Grafelman Park Water Fountain, and the Maha Memorial Fountain.

>- Funds the labor and materials necessary to petform grounds maintenance for Village-owned propetiies.

>- Provides the maintenance and aesthetic upkeep of public areas, litter control and landscaping. Landscaping maintenance includes trimming shrubs, weeding, mowing, herbicide treatments, etc.

Downtown Business District & Rivetwalk Maintenance

The Downtown Business District & Riverwalk Maintenance Program funds the maintenance and repair of Downtown and Rivetwalk improvements including the snow removal and ice control for the brick paver sidewalks and the Riverwalk. Exmnples of services are as follows:

> Performing snow removal and ice control for the Downtown and the Rivetwalk.

>- Install, water, and maintain plantings in planters and pm·kways; trim trees and bushes as necessary; mow grass areas; remove trash and conduct litter patrol, maintain street lighting, railings, and landscape inigation system.

> Assist in the traffic control, coordination and setup of Heritage Fest, Dickens in Dundee, Memorial Day Parade, St. Patrick's Day Parade, Emmetts Big Wheel Race, Halloween Pmiy in Grafelman Park, Homecoming, and other special events dming the year.

Street Light Maintenance

The Street Light Maintenance Program provides two services to the residents. First, the program provides funds for the rent of CornEd owned street lights and second, provides funding to replace lamps, poles, and other repairs for Village owned street lights. Examples of services include:

)> Determines the ownership and responsibility for repair of street lights.

)> Administration and supervision of the timely repair of Village owned street lights.

)> Provides for the payment of street lighting electiical energy costs.

Leaf Collection Program

The Leaf Collection Program provides residents with Village sponsored leaf removal services in lieu of bagging or burning leaves. The current contract with the Gaitsch Family Farms expires on October 20, 2018. Examples of services provided include:

)> Provides for the removal and proper disposal of leaves deposited by residents onto Village streets or parkways.

)> Leaves are removed by Public Works crews from each street at least once a week during the collection season which typically begins the second week of October and ends on or around November 30th each year.

Street Sweeping

The Street Sweeping Program funds the cleaning of Village streets via the use of its 2016 Elgin Pelican Sweeper. The sweeper is used in residential, commercial, and downtown areas when weather conditions permit. Examples of services include:

);> Provides for the weekly sweeping of downtown streets.

);> Provides for the twice a month cleaning of each street within the Village.

);> Street sweeping efforts improve the aesthetic value of the streets and remove undesirable materials before they can be introduced into the stmm water collection system.

Forestry Program

The Forestty Program funds the annual trimming and removal of Village owned trees within the Village corporate limits. Ttimming and removal initiatives are petfotmed by a combination of in-house personnel and contractors, depending on tree height and power line locations. Examples of services provided are as follows:

);> Public Works personnel trini or remove small branches overhanging public sidewalks as required to produce acceptable cleat·ances above fmished grade.

)> Staff supervises and monitors professional tree expetts in the contracted removal and planting of trees for the Village.

);> Responds to and removes Ash trees infected with the Emerald Ash Borer. The following table provides a general overview of the impact of the EAB and the Village's response to both removals and replacements. There are over 300 trees yet to be replaced due to EAB removals sirtce 2008.

REASON TOTAL# of TOTAL# of TOTAL # of TREES

OTHER TREES TREES REMAINING TO BE YEAR EAB CAUSES REMOVED REPLACED REPLACED 2008 19 42 61 61 0 2009 2'1 10 31 31 0 2010 60 5 65 65 0 2011 150 15 165 165 0 2012 280 0 280 250 33 2013 388 0 388 198 223 2014 201 0 201 229 195 2015 284 0 284 170 309

2015/16 Overview and Accomplishments

The Department of Public Works is responsible for maintaining and improving over fifty two (52) miles of Village streets, fifty (50) miles of sidewalks, five thousand, two hundred and fifty (5,250) parkway trees, storm sewer collection, water distribution, sanitmy system collection, maintenance of publicly owned buildings, implementation of the water system improvements and certain capital projects. Typical duties assigned to this division include leaf collection, tree inspection, tree maintenance, tree removal, roadway mowing, street light repairs, building maintenance and repairs, ice and snow control, road kill removal, landscape maintenance, street light banner installation, street sweeping, holiday decoration installation and removal and fleet maintenance for twenty-one (21) vehicles and over seventy (70) pieces of equipment

A number of successful projects or initiatives were accomplished by the Department of Public Works Buildings & Grounds Division in Fiscal Year 2015/16.

~ Continued to clean undergrowth of7.2 acres ofVillage owned property along Sleepy Hollow Road. ~ Solicited bids and supervised the contractual exterior painting ofVillage Hall. ~ Solicited bids and provided oversight for the contractual roof replacement at Public Works. ~ Conducted ice and snow removal throughout the community. ~ Maintained street lights throughout the Village. > Facilitated contractual brick paver improvements throughout the Downtown and Riverwalk areas. );> Inspected and removed dead and diseased pm·kway trees. );> Supervised the installation of 170 parkway trees by Trinity Landscaping. );> Assisted the Fire Department in the controlled bum of brush piles within the Sleepy Hollow Road

Savanna Project Conducted additional controlled bums at South End Park. ~ Assisted the Police Department in the removal of vandalism on Village property. )> Painted street light post in Downtown Main Street, parking lots and Canington Enclaves. );> Completed eA.iensive restoratioi1 and rehabilitation servicing of the two (2) Ford Leaf Loaders. )> Assisted with the 2015 IRMA Hazard Inspection and completed suggested chat1ges. )> Assisted with the 2015 IRMA IMAP Inspection and participated in IRMA training. )> Continued membership with the Illinois Public Works Mutual Aid Network (IPWMAN). )> Served in a support role a suppmt role for vmious special events, i.e., Heritage Fest, Sp1ing Hill Mall

Touch A Truck, Memorial Day Parade, Dickens in Dundee, Lion's Club Christmas Tree Sales, various block patties, vFW Pig Roast, Halloween Party, Emth Day etc.

)> Installed/removed street light bam1ers, maintained the Grafelman Park Message Board Sign, installed and removed holiday lighting and decorations at the various public facilities.

);> Participated in the depmtment Safety Committee to review incidents, equipment needs and procedures.

1--)


Dming the upcoming 2016/17 Fiscal Year, the Department of Public Works proposes to continue staff involvement in the management and active pmticipation of numerous maintenance projects, including; tree inspection, removal and stump grinding of parkway trees with staff labor, leaf collection, landscape maintenance, facility repairs and mowing. Staff will also secure new contracts for the Residential Tree Ttimming/Removal Progrmn, Parkway Tree Replacement Program, and the HV AC Maintenance Program. Staff will continue the Pmkway Tree Replacement program utilizing the maximum amount of trees possible with allocated funds as well as continue to solicit interest in the 50/50 Program.

Additional projects staff hope to undettake:

>- Repair and repainting of railings at Village Hall and the Riverwalk >- Repair of architectural street light poles in the Rivetwalk and Downtown meas. >- Mow swales in Carrington Reserve.


Challenges to the Buildings and Grounds Division in 2016117 will include maintaining the successful operation of aging HV AC systems throughout Village facilities with limited funds. Staff will continue to be responsible for the Rivetwalk landscaping as well as the fomteen planter boxes within the Downtown Business Distdct, which the division intends to employ seasonal labor earlier in the year to help facilitate. Staff will continue to address the removal of EAB infected trees within the community and will comply will Illinois Depmtment of Agriculture's regulations as they restore sites where those infested trees were removed.

DATE: 03/03/2016 TIME: 08:46:24 ID: BP430000.6SC

l'.CCOUNT NUMBER


PERSONNEL SERVICES

ACCOUNT DESCRIPTION

1-18-1-0200 SALARIES - FULL TIME 1-18-1-1000 PART-TIME SALARIES 1-18-1-1300 SEASONAL 1-18-1-1600 OVERTIME


PERSONNEL BENEFITS 1-18-2-0100 GROUP MEDICAL/LIFE INSURANCE 1-18-2-0700 VILLAGE CONTRIBUTION - IMRF 1-18-2-0800 VWD CONTR - FICA & MEDICARE 1-18-2-1500 UNIFORMS 1-18-2-2000 SAFETY EQUIPMENT & PROGRAMS 1-18-2-2500 TRAINING 1-18-2-3000 DUES AND MEMBERSHIPS 1-18-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 1-18-3-0100 OFFICE SUPPLIES 1-18-3-0200 1-18-3-0300 1-18-3-0500 1-18-3-0600 1-18-3-1000 1-18-3-1100 1-18-3-1500 1-18-3-2100 1-18-3-2200 1-18-3-3000 1-18-3-3200 1-18-3-3500 1-18-3-3800 1-18-3-4200 1-18-3-4400 1-18-3-4410 1-18-3-6500

OPERATING SUPPLIES JANITORIAL SUPPLIES TELEPHONE OPERATING INSURANCE/BONDS ELECTRICITY HEATING TRAVEL PRINTING EQUIPMENT RENTAL CONTRACTUAL SERVICES JANITORIAL SERVICES SMALL EQUIP/TOOLS/HARDWARE BLDG/GRNDS - REIM EXPENSE CHEMICALS & FERTILIZER FORESTRY TREE PLANTING MISCELLANEOUS




--2014-ACTUAL

210,038 14,386 30,202 27,337

281,963

33,637 30,568 21,290

1,596 1,340

0 0 0

88,431

886 10,996

7, 362 1,511 8, 0 00 6, 746

25,146 ( 87)

0 67

24,436 1,190 3,944

158 444

38,534 52,488

391

182,212

--2015-ACTUAL

207,168 18,487 24, 955 15,160

265,770

35,157 28,313 19,829

1,477 4,823

844 44

0

90,487

75 6 8, 67 6 5,138

879 5,030

10,069 14,853

0 0 0

30,976 0

6,423 0

2,492 45,761 57,224

583

188,860

BUDGETED

267,000 20,500 27,000 18,000

332,500

43,000 35,400 21,800

1,800 2,800

500 0 0

105,300

600 14,000

5,500 1,200 7,000 8, 000

20,000 0 0

500 35,000

0 5, 0 00

0 2,500

55,000 30,000

700

185,000

2016 8 MO.

ACTUAL

143,126 13,413 23,709

6,308

186,556

25,812 18,985 13,892

1,273 309

38 ( 46)

0

60,263

285 5,198 3,412

366 143

4,067 6,095

0 0 0

24,024 0

1,650 250 531

22,899 29,464

0

98,384

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

225,000 20,000 27,000 16,300

288,300

38,000 30,000 21,800

1,800 600 100

0 0

92,300

600 8, 0 00 5,500

800 7,200 8, 00 0

16,000 0 0

500 35,000

0 2,500

0 1,000

58,710 41,710

500

186,020

230,000 21,000 30,200 18,000

299,200

43,000 35,400 21,800 1,800 2' 0 00

500 100

0

104,600

600 10,000

5,500 1,000 7,000 8, 0 00

16,000 0 0

500 35,000

0 5,000

0 1,700

55,000 30,000

500

175,800

1

(X!

DATE: 03/03/2016 TIME: 08:46:24 ID: BP430000.6SC

ACCOUNT NUMBER

BUILDINGS & GROUNDS

ACCOUNT DESCRIPTION

MAINTENANCE 1-18-4-0100 1-18-4-0200 1-18-4-0500 1-18-4-0550 1-18-4-2000

& REPAIRS DEPARTMENT EQUIPMENT VEHICLE FUEL VEHICLE LABOR VEHICLE PARTS BUILDINGS & GROUNDS REPAIRS


CAPITAL EXPENDITURES 1-18-5-0100 AUTOS & TRUCKS 1-18-5-1000 1-18-5-1500 1-18-5-2000

OFFICE FURNISHINGS OPERATING EQUIPME~T BLDGS & GROUNDS IMPROVEMENTS

TOTAL CAPITAL EXPENDITURES TOTAL BUILDINGS & GROUNDS




--2014-ACTUAL

4,361 11,422

2,141 26

64,738

82, 688

0 0

3,775 0

3,775 639,069

0 639,069

--2015-ACTUAL

8' 844 8,249 4, 611

520 43,616

65,840

0 0 0 0

0 610,957

0 610,957

BUDGETED

7,500 9,500 3,500

0 50,000

70,500

0 0 0 0

0 693,300

0 h93 3QD

2016 8 MO.

ACTUAL

7,428 3,595

746 954

48,902

61,625

0 0 0 5

5 406,833

0 406,833

PROJECTED

9,300 6, 8 0 0 2,500 1,400

63,800

83,800

0 0 0 0

0 650,420

0 650,420

PAGE:

--2017-REQUESTED

BUDGET

7,500 8' 3 00 3,500 1,400

57,400

78,100

0 0 0 0

0 657,700

0 657,700

2

~x

1-18

PUBLIC WORKS BUILDINGS & GROUNDS DIVISION

EXPENSES

PERSONNEL SERVICES



$210,039 $207,169 $267,000 $225,000 $230,000

Included in this line item are salaries for the following positions: Public Works Director; Crew Leader; Mechanic and Maintenance Worker II classifications consisting of3.9 Full Time Employees (FTE).

1-18-1-1000 Salaries-Patt-Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 14,386 $ 18,487 $20,500 $20,000 $21,000

Included in this line item are salaties for the following positions; Public Works Secretaty, and Custodian.



Salaries paid from this line-item represent seasonal employees at homly rates between $8.50 for new seasonal employees and up to $10.00 per hour for returning seasonal employees.



$27,337 $ 15,160 $ 18,000 $16,300 $18,000

Ove1time salaries paid in this line item represents non-exempt Buildings and Grounds Division personnel called out for snow removal at public facilities, Downtown and Riverwalk locations, etc. and other emergency responses occurring after regular business hours. Also included in this line item are funds to accommodate seasonal wateling oflandscaping materials as well as quatterly stripping and waxing of floors at Village facilities.

- 1 -

PERSONNEL BENEFITS


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $33,637 $ 35,157 $43,000 $38,000 $43,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Department. Currently, the Village has a contract with United HealthCare for its employee health insurance and MetLife for its life insurance and dental program.

1-18-2-0700 Village Conh·ibution-IMRF


By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in tum, is required to contribute 12.42% of employee's gross wages for calendar year 2015.



This line-item is comprised ofthe employer's portion of the Federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

1-18-2-1500 Uniforms

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 1,596 $ 1,477 $ 1,800 $1,800

Costs associated with supplying 3.1 FTE personnel with standardized shirts; sweatshllis, boots, jeans and winter gear are charged to this line item. Also included are funds to provide Village t-shirts for the seasonal employees.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ 1,340 $4,823 $2,800 $600

This line item provides funds for Division personnel to participate in safety programs and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as; hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingear and safety vests. This account suppmis 3.6FTE.

-2-

I ) ("}; '' - 15 rr



Funds for this line item are provided for continued training of Building & Grounds Division personnel on the use of department equipment, vehicle maintenance, snow removal, annual flagger training, hazardous material awareness, confined space entty, fall protection, first aid/ CPR/ defibrillator and trenching/shoring tt·aining as required by the Illinois Department of Labor and IRMA.


FY 13/14 Actual . FY 14/15 Actual FY 15/16 Budget $0 $44 $0

The Village ofWest Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item.




The pmchase of general office supplies such as office paper, copier, fax and printer toner are included in this line item.



Included in this line item are miscellaneous supplies for the Buildings and Grounds Division such as potting soil, making duplicate keys, wasp spray, hand tools, etc. An additional $3,250 is included for the purchase of mosquito larvicide utilized by staff.

1-18-3-0300 Janitorial Supplies

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 16/17Re $7,362 $5,138 $5,500 $5,500

Janitorial supplies such as toilet paper, paper towels and cleaning supplies for the Village Hall, Public Safety Centers 1 & 2 as well as the Public Works facilities are charged to this line item.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,511 $879 $ 1,200 $800 $1,000

This line item is comprised of the Village's monthly phone bill expenditmes, including; o Verizon annual charges · 625

"' Facility Phones 360 " Replacement phone 75

- 3 -

1-18-3-0600 Operating Insurance/Bonds


Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance claims and other insurance-related matters.

1-18-3-1000 Electricity


The cost of electricity for the fountains and Rivetwalk lighting are charged to this account. This account is not part of the Village's joint purchasing agreement.

1-18-3-1100 Heating

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected $25,146 $ 14,853 $20,000 $16,000

The cost of gas for heating the Village Hall, Public Safety Centers 1 & 2 as well as 60% of the Public Works facility are charged to this line item.

1-18-3-1500 Travel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected ($ 87) $0 $0 $0





-4-



This line item includes funds for:

"' HV AC Maintenance Contract 9,000

• Service Calls 7,250

• Elevator Service Agreement 5,000

• Software Maintenance 3,750

• Pesticide Service 3,000 .. Fire Suppression Annual Inspect 2,500

• Fire Extinguisher Service 2,500

• Irrigation System Tum On/Off 1,700

• RPZ Inspections 1,250

• Window Cleaning 1,250

• Sec. of State Boiler Inspect 500

• IDOT Random Dmg Test/screening 300

1-18-3-3200 Janitorial Services

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15116 Projected FY 16/17Re $ 1,190 $0 $0 $0 $0

The contractual service ended on May 25, 2013. A Part-Time Employee was hired with funds typically allocated in this account utilized within the Pmt-Time Salaries Account.

1-18-3-3500 Small Equip/Tools/Hm·dware


Included in this line item are funds to purchase miscellaneous tools, equipment and hardwm·e to maintain Village facilities and Downtown and Riverwalk areas.

1-18-3-3800 Reimbursable Expenses

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 158 $0 $0 $0 $0

This line~ item is used to track those expenses that the Village incurs and needs to bill-out to the responsible patty. Any invoice that is being charged to 1-18-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

1-18-3-4200 Chemicals & Fertilizer

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $444 $2,492 $2,500 $1,000 $1,700

Included in this line item m·e the costs associated with weed and ice control at Village facilities and the Downtown and Riverwalk areas.

- 5-

1-18-3-4400 Forestty

FY 13/14 Actual 1 FY 14/15 Actual 1 FY 15/16 Budget [ FY 15/16 Projected 1 FY 16/17 Request

38,534 I $45,761 I $ 55,ooo I $58,710 I $5s,ooo

Provides funding for tree removals and/or ttimming that cannot be accomplished with department staff. Contractual agreement for tree ttimming and emergency tt·ee removals are included in this line item. Proposed areas include the neighborhoods bordered by West Main Street to Carpentersville and fi'om Eighth Street to Lincoln A venue.

" Neighborhood Trimming "' Tree/Stump Removal

1-18-3-4410 Tree Planting




$30,000 25,000

FY 15/16 Budget $30,000

FY 15/16 Budget $700

FY 15/16 Projected $41,710




1-18-4-0 1 00 Department Equipment


Maintenance/repairs to Buildings and Grounds Division equipment such as mowers, tt·actors, snow blowers, etc. are included in this line item.



Included in this line item are regular and diesel fuel costs through the Speedway Account for Public Works vehicles and equipment.

1-18-4-0500 Vellicle Labor

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16Projected FY 16/17Re $2,141 $4,611 $ 3,500 $2,500 $3,500

Maintenance and repair of Public W arks vehicles requiring repairs beyond our capabilities are charged to this line item.

- 6-

1-18-4-0550 Vehicle Parts

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $26 $520 $0 $1,400 $1,400

Maintenance and repair of Public Works vehicles requiring repairs beyond our capabilities are charged to this line item.

1-18-4-2000 . Buildings & Grounds Repairs

FY 13/14 Acti.Jal FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $64,738 $43,616 $50,000 $63,800 $57,400

Included in this line item are costs associated with repairs to overhead doors, electrical, plumbing, etc. at the Village Hall, Public Safety Centers and Public Works facilities. Scheduled repairs include;

" Various facility repairs " HV AC Repairs • Riverwalk • Fire Suppression System • Maha Fountain Repairs




1-18-5-1000 Office Furnishings



FY 13/14 Actual FY 14/15 Actual $3,775 $0

18,000 15,000 7,500 5,000 4,000

FY 15/16 Budget $0

FY 15/16 Budget $0

FY 15/16 Budget $0

1-18-5-2000 Buildings & Grounds Improvements

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget $970 $0 $0

- 7-

FY 15/16 Projected FY 16/17Re $0 $0


FY 15/16 Projected FY 16/17Re $0 $0


l- \ 2 iVl

TO: President and Board of Trustees

FROM: Joseph A. Cavallaro, Village Manager

DATE: March 7, 2016

SUBJECT: Sewer and Water Fund

Attached is a copy of the Sewer and Water Fund as proposed for this upcoming year.

For the 2016/17 fiscal year, the staff is recommending a 2.0% increase in Sewer and Water Rates in order to balance this year's Sewer and Water operating expenses.

The 2.5% increase in rates is projected to generate an additional $65,000 in revenues based on current consumption, bringing the Sewer and Water revenues up from a projected amount in the 2015116 fiscal year of$1,835,000 to $1,945,000 for FY 2015/16.

The difficulty with the Sewer and Water Fund is the fact that for too many years, the. Village has continued to subsidize the vast majority of the capital needs of this fund through home rule sales tax and capital purchases outside of the sewer and water rates.

In addition, we have relied on ongoing one-time tap-on fees to fund significant maintenance obligations that have existed within the Sewer and Water Fund facilities throughout the last several years. Obviously, for the past several years, there have been no significant revenue from tap-on fees, and therefore no funds to pay for capital maintenance of the systems.

The vast majority of maintenance issues has been deferred or has not been completed, as no funding has been identified or made available to complete these projects for the last several years and any maintenance that has been done on an emergency basis .

Lastly, it is our goal to have our annual revenues exceeds our annual operational costs. The following data is a comparison of our revenues/expenditures since 2007:

Revenues Ex12enditures Difference Rate Increase 2007 $1,786,783 $1,703,440 $ 83,343 5% 2008 $1,824,676 $1,812,682 $ 11,994 30% 2009 $1,995,142 $2,175,658 $ (180,516) 0% 2010 $1,629,266 $1,773,176 $ (142,910) 0% 2011 $1,813,969 $1,890,164 $ ( 76,195) 6% (approx) 2012 $1,947,315 $1,859,177 $ 88,138 3.5% 2013 $1,998,835 $1,969,520 $29,315 2.0% 2014 $1,877,442 $1,839,770 $37,675 2.0% 2015 $1,847,018 $1,877,302 $81,123 2.0% 2016 est $1,885,415 $1,909,840 $(23,425) 2.0%

Please keep in mind that the above figures do not account for any depreciation expenses or contributed capital. Because the Village has expended funds from Fund 4 (Capital Projects) that are directly attributable to the Water/Sewer Fund, there have been annual audit adjustments made to reflect these expenses. Because of this, from an auditing standpoint, the Water/Sewer Fund is in a negative cash position of approximately $1.3M .. If the fund were ever in the position to do so, a transfer would be made from the Water and Sewer Fund to the Capital Projects Fund as reimbursement for these expenditures.

The difficulty with the Sewer and Water Fund that that vast majority of the expenses, over 60% of the Sewer and Water Fund's expenditures, can be attributed to four specific areas: electricity, treatment salt, treatment charges and debt service. The Village of West Dundee has little or no control over these areas and they are in direct correlation to the production or treatment charges for both water and wastewater. The proposed 2016117 budget includes $65,000 in capital expenditures for the two Divisions.

Village of

West Dun Public Works Department

TO: Joseph A. Cavallaro, Village Manager David Danielson, Director of Finance

FROM : Eric Babcoc:;k, Director of Public Works

DATE: March 4, 2016

SUBJECT: Water and Waste Water Capital Purchase Requests for Fiscal Year 2016/ 2017 (Fund 2)

The Public Works Department recommends and respectfully requests the following water and waste water capital expenditures in Fiscal Year 2016 I 2017. These projects are being carried forward from the Fiscal Year 2015 I 2016 Budget. They were not completed as originally intended due to unanticipated emergency expenditures related to modifications at the Kittridge and Fifth Street Booster Stations, as well as a grinder replacement at the Third Street Lift Station.

Water - $30,000.00

1. Angle Tarn Water Treatment Plant VFD Replacement - $20,000.00 This project involves the contractual replacement of one (1) variable frequency drive (VFD) at the Angle Tarn Water Treatment Plant. The VFD controls the volume and velocity of finished water being pumped into the water distribution system, resulting in more efficient production and reduced water hammer. The existing VFD is being proposed for replacement due to age, underperformance, reduced reliability and increasing unavailability of repair parts.

2. Water Main Isolation Valve Replacement - $10,000.00 This project involves the contractual replacement of two (2) water main isolation valves at the intersection of Strom Drive and South Fifth Street. Both valves are being proposed for replacement due to the discovery of their unserviceability while attempting to close each of them. With the failure of both valves, the affected service interruption area associated with the main break repair was unnecessarily expanded. Replacement of both valves will reduce the scope of water service interruptions in the event that further repairs are needed nearby.

Waste Water - $35,000.00

1. Third Street Lift Station VFD Replacement- $20,000.00 Very similar to the proposed VFD replacement at the Angle Tarn Water Treatment Plant and for the same reasons; this project involves the contractual replacement of one (1) VFD at the Third Street Lift Station.

2. Third Street Lift Station Pump and Valve Replacement- $15,000.00 This project involves the contractual replacement of one (1) booster pump and one (1) control valve at the Third Street Lift Station. The existing booster pump and valve are being proposed for replacement due to age, excessive wear, lack of production and repetitive maintenance which has not resulted in consistent operation.

DATE: 03/07/2016 TIME: 12:00:31 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 2-00-0-0300 2-00-0-0310 2-00-0-0400 2-00-0-1000 2-00-0-1100 2-00-0-1900 2-00-0-2000 2-00-0-2200 2-00-0-3000 2-00-0-3800 2-00-0-4000

TOTAL REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

SEWER AND WATER BILLS SLEEPY HOLLOW BILLING DEVELOPER WATER SALES WATER TAP ON FEES SEWER TAP ON FEES WATER METER SALES PLAN REVIEW FEE SCAVANGER SALES - SCRAP METERS s'ALE OF ASSETS REIMBURSEMENT REVENUE MISCELLANEOUS FEES

2-00-3-0000 INTERFUND REVENUE - VFF







--2014-ACTUAL

1,818,642 22,051

649 17,047 17,028

2,025 0 0 0 0 0

1,877,442

0

0

1

1 1,877,443

1,877,443

--2015-ACTUAL

1,783,919 33,270

0 9,323

18,045 2,434

0 0 0 0

25

1,847,016

0

0

2

2 1,847,018

1,847,0JR

BUDGETED

1,945,000 28,000

0 4,300 5,700

0 0 0 0 0 0

1,983,000

0

0

0

0 1,983,000

1,983,000

2016 8 MO.

ACTUAL

1,198,899 13,845 5,215 8,644

11,352 1,085

0 0 0 0

100

1,239,140

0

0

6

6 1,239,146

1,239,146

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

1,835,000 26,000

5,215 9,000 9,000 1,100

0 0 0 0

100

1,885,415

0

0

0

0 1,885,415

1,885,415

0

1,900,000 28,000

0 0 0 0 0 0 0 0 0

1,928,000

0

0

0

0 1,928,000

1,928,000

1

WATER-FUND21

The Water Fund is dovm 0.5% ($5,730) :fi'om $1,045,250 to $1,039,520. The small increase is due to a slight reduction in expenditures for contractual services.

Water System

The Water System Program funds the maintenance, repair and improvements necessmy to ensure production of the highest quality water supply. The Village's water supply cunently consists of two "ion exchange" softening treahnent plants that process raw water :fi'om tln·ee wells capable of producing 2.7 million gallons of h·eated water per day. Examples of services provided are as follows:

);- Provides for the maintenance and repair of three deep wells, three cleat· wells and two booster stations served by two treahnent plants.

);- Funds the maintenance and repair of the water dishibution system, including but not limited to, three overhead water towers with a storage capacity of2,750,000 gallons of potable water, approximately 47 miles of water main, 547 fire hydrants and more than 300 isolation valves.

);- Provides for the maintenance and servicing of numerous pumps, generators, conh·ol panels, pressure reducing valve stations, SCAD A communications, etc.

> Provides for the purchase, repair, installation, bi-monthly reading and testing of over 1,900 water meters.

);- Ensures annual compliance with IEP A regulations for over 800 back:flow prevention devices located in over 600 residential and commercial sites.

> Provides for the purchase of chemicals, i.e., Chlorine, Fluoride, Caustic Soda and salt necessmy to meet IEPA regulations and remove undesirable impurities from the raw water supply.

35.000

30.000

25.000

Vl r:: .9 iii 20.000 ~

't) IJ)

] 15.000

~ 10.000

5.000

0.000

Water Production .. Calendar Years 2011 to 2015

Jan. Feb. March April May June July Aug. Sept Oct. Nov. Dec.

Month

~-· ~· 2011

. '"." 2012

. ·, 2013

2014

··2015

2015/16 Overview/Accomplishments

The Water Division provided potable water to the community through daily maintenance activities which included the installation, repair and reading of water meters, and collecting and testing of water samples from various locations throughout the community. TI1ese samples were tested for traces of fluoride, chlorine, iron, ph., total hardness, manganese and bacteria. Furthetmore, the illinois Environmental Protection Agency (IEP A) regulations required samples to be collected for analysis of lead, copper, radium, barium, inorganic compounds, synthetic organic compounds, volatile organic compounds and numerous additional contaminants which were submitted to a State-Certified laboratmy for analysis. The department met all Illinois EPA regulations conceming the overall water quality produced tlu·ough these maintenance operations.

A number of successful projects or initiatives were accomplished by the Depmiment of Public Works Water Division in Fiscal Year 2015/16.

);> Produced and treated over two hundred fuirty five million (235,000,000) gallons of potable water for use by the Village.

);> Maintained compliance with all IEPA monitoring regulations and standards. );> Published the annual Consumer Confidence Repmt (CCR) mandated by the Illinois Environmental

Protection Agency (IEPA). );> Assisted the Street Division in response to a portion of the 825 JULIE locate requests. );> Issued six hundred and sixty two ( 662) reminder notices for backflow device inspections. );> Continued with the Village-wide Cross Cmmection Survey Program. );> Removed all polystyrene resin and support media from softener# 2 at the Angle Tam Water Treatment

Plant in preparation for upcoming contractual under drain repairs. );> Repainted all softening vessels and process pipes at the Angle Tmn Water Treatment Plant. );> Assisted the Street Division with Village-wide hydrant flushing to ensure fire hydrant serviceability. > Completed modifications to the Kittridge Booster Station, including installation of a new cross-tie valve

and associated automation I controls. );> Assisted engineering consultant with the design, development, bidding and construction oversight for

modifications to the Fifth Street Booster Station. );> Secured a task order with Baxter & Woodman to conduct a complete inspection of the Angle Tam

Water Treatment Plant, designed to identify all deficiencies. );> Secured a contract with Layne Christensen Company for the pulling, inspection, repair, sand bailing

and resetting of Well# 5 at fue Angle Tam Water Treatment Plant. );> Secured a contract with Dixon Engineering to conduct a complete inspection of the Spring Hill Water

Tower for the purpose of identifying total costs and timing of repair and coating activities. );> Provided oversight for the OPUS Water Main Extension. );> Reviewed and issued nineteen (19) Right of Way (ROW) utility permits for vadous public utilities

maintenance and/or installation activities. > Assisted with fue 2015 IRMA Hazard Inspection and completed suggested changes. );> Assisted with the 2015 IRMA IMAP Inspection and pmticipated in IRMA training. );> Continued membership with the Illinois Public Works Mutual Aid Network (IPWMAN). );> Served in a support role for various special events, i.e., Heritage Fest, Spdng Hill Mall Touch A Truck,

Memorial Day Parade, Dickens in Dundee, Lion's Club Chdstrnas Tree Sales, various block parties, VFW Pig Roast, Halloween Party, Earth Day etc.

);> Pmticipated in the deparhnent Safety Connnittee to review incidents, equipment needs and procedures.


During the upcoming 2016/17 fiscal year, the Water Division proposes to; ensure that the Village's water supply meets or exceeds all IEPA standards for potable water, publish the Consumer Confidence Report on the Village's web-page, provide staff with continuing education training for water related topics/issues, continue the Village wide Cross Connection Survey Program at the behest of the IEPA, rebuild a booster pump at the Fifth Street Booster Station, install a variable frequency dtive at the Angle Tam Water Treatment Plant and protect the Village's infrastructure with timely response to JULIE locate requests.


The most significant changes anticipated in Fiscal Year 2016/17 are the volume of water system infrastmcture projects; specifically repainting of the Spring Hill Water Tower and repairs to the Angle Tarn Water Treatment Plant. Staff will continue to deliver exceptional customer service while maintaining fiscal responsibility. The preventive maintenance program will continue to limit system dismptions and marginalize fmancial impacts, all the while conducting facility and system upgrades to ensure that the Village's water system remains safe, aesthetically pleasing and compliant with all Federal, State and local agency demands.

DATE: 03/03/20l6 TIME: 09:14:19 ID: BP430000.6SC

ACCOUNT NUMBER


PERSONNEL SERVICES 2-21-1-0200 2-21-1-1000 2-21-1-1300 2-21-1-1600

ACCOUNT DESCRIPTION

SALARIES - FULL TIME SALARIES - PART TIME SALARIES - SEASONAL OVERTIME


PERSONNEL BENEFITS 2-21-2-0100 GROUP MEDICAL/LIFE INSURANCE 2-21-2-0700 VILLAGE CONTRIBUTION - IMRF 2-21-2-0800 VWD CONTR - FICA & MEDICARE 2-21-2-1500 UNIFORMS 2-21-2-2000 SAFETY EQUIPMENT PROGRAM 2-21-2-2500 TRAINING 2-21-2-3000 DUES AND MEMBERSHIPS 2-21-2-3500 UNEMPLOYMENT INSURANCE


OPERATING EXPENDITURES 2-21-3-0100 OFFICE SUPPLIES 2-21-3-0200 2-21-3-0500 2-21-3-0600 2-21-3-1000 2-21-3-1100 2-21-3-1200 2-21-3-1500 2-21-3~1530

2-21-3-2000 2-21-3-2100 2-21-3-2200 2-21-3-2400 2-21-3-3000 2-21-3-3100 2-21-3-3200 2-21-3-3500 2-21-3-3600 2-21-3-3700

OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BOND ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES IEPA WATER ANALYSIS CROSS CONNECTION SURVEY SMALL EQUIP/TOOLS/HARDWARE WATER METERS REIMBURSEABLE EXPENSES



--2014-ACTUAL

305,512 7,311

0 35,182

348,005

40,155 47,790 28,431

2,009 1,454 1,532

411 0

121,782

1,380 7,100 2,331 7,100

152,315 6,333 3,339

0 0

3,271 410

95 2,500

27,439 5,296

0 3,350

13,580 185

~

--2015-ACTUAL

280,138 15,884

0 2 8' 6 65

324,687

43,739 39,854 24,291

1,960 2,399

65 4 346

0

113,243

633 5,923 1,459

56,264 170,458

6,752 3,502

216 0

2,926 1, 612

0 2,700

15,545 11,252

0 2,919

13; 827 35,106

BUDGETED

340,000 16,100

0 25,000

381,100

55,000 43,000 26,400

2,300 2,500 2,500

500 0

132,200

1,000 6,000 2,000

10,000 165,000

5,200 3,800 1' 0 00

0 3,000 1,500

500 2,700

27,500 7,500

0 3,500 7,500

0

2016 8 MO.

ACTUAL

218,953 10,734

0 14,222

243,909

34,337 29,782 17,802

1,244 1,857

62 16

0

85,100

285 5,730 1,414

(38,043) 94,944

2,135 1,114 1,047

0 1,756

750 300

2,700 13,021

5,646 0

2, 213 6,075 4,772

PROJECTED

340,000 16,700

0 25,000

381,700

51,100 45,500 27,800

2,000 2,500

500 100

0

129,500

1,000 7,500 2,000

0 160,000

4,000 2,000 1' 600

0 2,500 1' 00 0

500 2,700

24,000 8' 000

0 3,500

10,000 0

PAGE:

--2017-REQUESTED

BUDGET

346,800 17,040

0 25,500

389,340

53,700 46,350 29,700

2,000 1' 10 0 2,500

380 0

135,730

1,000 7,000 2,000

10,000 160,000

5,200 2,000 1,600

0 3,000 1,000

500 2,700

24,000 8,000

0 3,500

10,000 0

1 i~ ~

rK '" l ~

I _j

DATE: 03/03/2016 TIME: 09:14:19 ID: BP430000.6SC

ACCOUNT NUMBER


ACCOUNT DESCRIPTION

OPERATING EXPENDITURES 2-21-3-3800 REIMBURSABLE 2-21-3-4200 2-21-3-4300 2-21-3-6500

CHEMICALS TREATMENT SALT MISCELLANEOUS


MAINTENANCE & REPAIRS 2-21-4-0100 DEPARTMENT EQUIPMENT 2-21-4-0200 2-21-4-0500 2-21-4-0550 2-21-4-2500 2-21-4-2550 2-21-4-2600 2-21-4-2700 2-21-4-2750 2-21-4-2800 2-21-4-2900 2-21-4-2910 2-21-4-3000

VEHICLE FUEL VEHICLE LABOR VEHICLE PARTS WELLS WATER TREATMENT FACILITY WELL HOUSES WATER MAINS SERVICE LINE REPAIRS RESERVOIRS METERS METERS - RADIO REMOTE UNITS HYDRANTS


CAPITAL EXPENDITURES 2-21-5-0100 AUTOS & TRUCKS 2-21-5-0500 2-21-5-1500 2-21-5-2500 2-21-5-2910 2-21-5-4000 2-21-5-4020 2-21-5-9000

OFFICE FURNITURE & EQUIPMENT OPERATING EQUIPMENT WATER & SEWER SYSTEM IMPROV METERS - RADIO REMOTE CAPITAL IMPROVEMENTS WELLS DEPRECIATION EXPENSE




--2014-ACTUAL

1,206 34,182 93,829

38

3_65,279

5,129 12,317

8,332 486

14,820 29,887 10,051

9,077 2,979

27,160 0 0

103

120,341

0 0

3,775 0 0 0 0

1,017,894

1,021,669

--2015-ACTUAL

1,228 17,139 88,249

645

438,355

7,903 8,544 6, 692 1, 296

23,836 29,103

0 8,999 8,735

(16, 908) 0 0 0

78,200

0 0 0 0 0

18,211 0

910,169

928,380

BUDGETED

0 25,000 90,000

250

362,950

7,000 9,000 8' 0 00 1' 0 00

15,000 15,000

5,000 15,000

4' 0 00 5,000

0 0

5,000

89,000

0 0 0 0 0

50,000 0 0

50,000

2016 8 MO.

ACTUAL

0 20,747 63,558

54

190,218

1,199 3,595 8,095

615 0

8,261 490

9,391 671

2,071 0 0

872

35,260

0 0 0 0 0

28,426 0 0

28,426

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

0 32,800 90,000

100

353,200

2,000 6, 00 0

10,.000 1,000

15,000 15,000

65 0 15,000

2,500 2' 8 00

0 0

1' 2 00

71,150

0 0 0 0 0

87,930 0 0

87,930

0 32,800 90,000

250

364,550

6,500 9' 0 00 8,000 1,000

15,000 15,000

5,000 15,000

4,000 5' 00 0

0 0

5,000

88,500

0 0 0 0 0

30,000 0 0

30,000

2

DATE: 03/03/2016 TIME: 09:14:19 ID: BP430000.6SC

Jl.CCOUNT NUMBER

EXPENSES - WATER

ACCOUNT DESCRIPTION

OPERJl.TING TRANSFERS 2-21-9-0100 TRANSFER TO GENERAL FUND 2-21-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS - TOTAL EXPENSES - WATER




--2014-ACTUAL

30,000 0

--2015-ACTUAL

30,000 0

BUDGETED

30,000 0

2016 8 MO.

ACTUAL

15,000 0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

30,000 30,000 0 0

------------------------ ------------------------------------- ----------30,000

2,007,076

0 2,007,07f'

30,000 1,912,865

0 1,912,865

30,000 1,045,250

0 1,045,250

15,000 597,913

0 597,913

30,000 1, 053,480

0 1,053,480

30,000 1,038,120

0 1,038,120

3

.r.:.. ... \)

2-21

PUBLIC WORKS WATER DIVISION

EXPENSES

PERSONNEL SERVICES

2-21-1-2000 Salaries- Full Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $ 305,512 $280,138 $340,000 $340,000 346,800

Included in this line item are salaries for the following positions: Public Works Director; Water Superintendent; Crew Leader; Mechanic; Maintenance Worker II and Utility Worker II classifications consisting of 4.7 Full Time Employees (FTE).

2-21-1-1000 Salaries-Part time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16Projected FY 16/17 Re $7,312 $15,885 $16,100 $16,700 $17,040

Included in this line item are salaries for the following position; Public Works Secretaries (2)



Salaries paid fi·om this line-item represent seasonal employees at homly rates between $8.50 for new seasonal employees and up to $10.00 per hom for returning seasonal employees.



Overtime salaries paid in this line item represents non-exempt Water Division personnel called out for water almms, weekend operations and other emergency responses occurring after regular business hours.

- ] -

PERSONNEL BENEFITS



This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Department. Currently, the Village has a contract with BlueCross for its employee health insurance and MetLife for its life insurance and dental program.


FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY 16/17Re $47,790 $39,854 $43,000 $45,500 $46,350

By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the Illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in tum, is required to contribute 12.44% of employee's gross wages. The 2015/16 budgeted amount assumes that the Department will ne fully staffed during the fiscal year/

2-21-2-0800 VWD Contr-FICA &Medicare

FY 13114 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected FY 16/17 Re $28,431 $24,291 $26,400 $27,800 $29,700

This line-item is comprised of the employer's pmiion of the Federally-mandated Social Security (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.

2-21-2-1500 Unifom1s


Costs associated with supplying 5.45 FTE persom1el with standardized shirts; sweatsllliis, boots, jeans and winter work gear are charged to this line item. Also included are funds to provide Village t-shirts for the seasonal employees.

2-21-2-2000 Safety Equipment Program

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,454 $2,399 $2,500 $500 $1,100

This line item provides funds for Water Division personnel to pcuiicipate in safety programs and to provide personal protective eq4ipment (PPE) to comply with Village and State safety requirements such as hard hats, work gloves, fall protection harnesses, eye goggles/protection, welding aprons, raingecu· and safety vests. This account supports 5.45 FTE.

-2-

2-21-2-2500 Trairung

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16Projected FY16/17Re $ 1,533 $655 $2,500 $2,500 $2,500

Funds for this line item are provided for training of licensed water operators to comply with IEP A mandated continuing education requirements for water treatment procedures, IEP A regulations and changes in the water quality industry and on the use of department equipment, vehicle maintenance, snow removal, annual flagger training, hazardous material awareness, con£ned space entty, fall protection, first aid/CPR/defibrillator and trenching/shoring training as required by the Illinois Department of Labor and IRMA.



Membership dues for such professional associations as the American Water Works Association and Kane County Water Association are included in this line item.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY16/17Re $0 $0 $0 $0 $0

The Village of West Dundee does not carry private unemployment insurance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item.



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 1,380 $633 $1,000 $1,000 $1,000

The purchase of general office supplies such as office paper, copier, fax and printer toner are included in this line item.



Included in this line item are miscellaneous supplies for Water Division equipment such as lab supplies, marking paint, etc.

- 3 -


FY 13/14 Ach~al FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $2,331 $ 1,460 $2,000 $2,000 $2,000

This line item is comprised of the Village's monthly phone bill expenditures, including; ,. Verizon annual charges 720 ., 20% ofPW facility 600 ., ADT security charges • Replacements/ Mise

2-21-3-0600 Operating Insurance/Bond

FY 13/14 Actual FY 14/15 Actual $ 7,100 $56,265

400 (split with 17 & 22) 280

FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $10,000 $10,000 $10,000

Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insurance clain1s and other insurance-related matters. A serious worker's compensation accident that occmTed in FY 20 14115 resulted in much higher than average costs within this line item.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 16/17Re $ 152,315 $170,459 $165,000 $160,000

The cost of electricity for water facilities such as the h·eatment plants, reservoirs and the pump stations are charged to this line item. The contract for electrical energy for pmnping purposes will be re-bid in the 2015/16 fiscal year.

2-21-3-1100 Gas


The costs associated with natural gas for a pmtion of the PW Facility, RRWTP and the Booster Stations.


FY 13/14 AchJal FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $3,339 $ 3,503 $3,800 $2,000 $2,000

The cost of fuel for water facilities emergency generators are charged to this line-item.

2-21-3-1500 Travel

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $217 $1,000 $1,600 $1,600

Included in this line item are travel and related expenses for Water Division personnel for attendance at conferences and/or trade shows.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $0 $0 $ $

~4-

2-21-3-2000 Postage


Included in tllis line item are all mailing fees, (including UPS and Federal Express) for mailing water samples as well as general postage use.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $410 $ 1,613 $1,500 $1,000 $1,000

This line item includes piinting of West Dundee stationary, envelopes, business cards, shutoff notices, maps and other specialized piinting needs.



Included within this account include the rental of Water Division equipment for short term needs.

2-21-3-2400 Audit Fee


Costs associated with tills line item includes a pmiion of the costs associated with the performance of the annual audit (cunent auditor: Seldon Fox, LTD.) as well as the costs associated with the Village's pmiicipation in the GFOA Ce1iificate of Achievement for Excellence in Financial Reporting Program.



This line item includes fimds for; <11 RR WTP Sludge Disposal $10,000

"' Service Calls 6,000

" Generator Maintenance 5,000

" Software License 3,800 {:} JULIE charges 1,700 ,. Sensus Meter Suppmi 1,600 {j) RPZ Certification 1,300 0 Crane and Hoist Maintenance 1,000 0 Y4 of the Depmtment's Copier Lease 500 ~' IDOT Random Dmg Test 500

2-21-3-3100 IEPA Water Analysis

FY 13/14 Actual FY 14/15 Achml FY 15/16 Budget FY 15/16 Projected FY 16/17Re $5,297 $ 11,253 $7,500 $8,000 $8,000

Included in tllis line item is the analysis ofthe Village's water in order to remain in compliance with EPA regulations.

- 5 -

2-21-3-3500 Small Equipfrools/Hardware


Included in this line item are funds to purchase miscellaneous equipment, t9ols and hardware for water meter replacement and other departmental operations.

2-21-3-3600 Water Meters

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 13,580 $ 13,827 $7,500 $10,000 $10,000

Funds are provided in this line item for the purchase of water meters for meter replacements and/or new installations.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $ 186 $35,106 $0 $0 $0

This line item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 2-21-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

2-21-3-4200 Chemicals


$34,182 $ 17,139 $25,000 $32,800 $32,800

Included in this line item are the expenses for water treatment chemicals such as chlorine and sodium hydroxide.

2-21-3-4300 Treatment Salt

FY 13/14Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY 16/17 Re $93,830 $88,250 $90,000 $90,000 $90,000

Ftmds are provided in this line item for the softening treatment of the Village's water supply.




-6-

MAINTENAl'l"CE & REP AUtS

2-21-4-0100 Depattment Equipment


Maintenance/repairs to Water Division equipment such as motors, pumps and any non-driven equipment are included in this line item.



Included in this line item are regular and diesel fuel costs for Public Works vehicles and equipment.

2-21-4-0500 Vehicle Labor


Maintenance and repair of Water Division vehicles requiJ.ing repairs are charged to this line item.

2-21-4-0550 Vehicle Parts

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $487 $ 1,297 $1,000 $1,000 $1,000

2-21-4-2500 Wells

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Request $ 14,820 $23,836 $15,000 $15,000 $15,000

Included in this line item are costs associated with the maintenance and/or repaiJ.· to the Village's wells.

2-21-4-2550 Water Treatment Facility

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected $29,887 $29,103 $15,000 $15,000

Included in this line item are funds to purchase supplies to maintain and/or repaiJ.· water treatment facility at the ATWTP as well as the Randall Road Water Treatment Plant (RRWTP).

2-21-4-2600 Well Houses

FY 13114 Actual FY 14115 Actual FY 15/16 Budget FY 15/16Projected $ 10,051 $0 $5,000 $650 $5,000

Included n1 this line item m·e costs associated with the maintenance and/or repair to the Village's well houses.

-7-

2-21-4-2700 Water Mains

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected $9,078 $8,999 $15,000 $15,000 $15,000

Included in this line item are fimds to purchase supplies such as pipes, clamps, concrete replacement, asphalt patching or parkway restoration material required to maintain or repair the Village's water mains.

2-21-4-2750 Service Line Repairs


Included in this line item are fimds to purchase supplies such as pipes, clamps, concrete replacement, asphalt patching or parkway restoration material required to maintain or repair water service lines.

2-21-4-2800 Reservoirs

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $27,161 ($16,909) $5,000 $2,800

This line item includes fimds to purchase miscellaneous supplies to maintain and/or repair the Village's Reservoirs.

2-21-4-3000 Hydrants


$104 $0 $,5,000 $1,200 $5,000

Included in this line item are costs associated with the purchase of new hydrants and miscellaneous supplies to maintain and/or repair hydrants.



FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $0 $0 $0 $0

2-21-5-0500 Office Fmniture & Equipment



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $3,775 $0 $0 $

2-21-5-2500 Water & Sewer System Improvements

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $ $0 $0 $ $

- 8-

2-21-5-2910 Meters-Radio Remote Units

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $0 $0 $ $

2-21-5-4000 Capital Improvements

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $18,212 $50,000 $87,930 $30,000

This line item includes funds to; C> Install a Variable Frequency Drive at the

Angle Tarn Water Treatment Plant (ATWTP) 25,000 e Rebuild one of the three pumps at the

North Fifth Street Booster Station 25,000

OPERATING TRANSFERS

2-21-9-0100 Transfer to General Fund


$15,000 is budgeted to be transferred to Fund 1 (General Operations) as a reimbmsement for billing, collection, and management oversight of the Water/Sewer Utility Fund.

2-21-9-0200 Transfer to VFF -Capital

FY 13/14 Actual FY 14115 Actual FY 15116 Budget FY 15/16 Projected FY 16/17Re $0 $0 $0 $ $

-9-

0

WASTEWATER- FUND 22

The Wastewater Fund is down 4.8% ($44,477) from $933,177 to $888,700. The decrease is primarily due to a reduction in waste water treatment charges resulting fi·om reduced potable water system pumpage.

Sanitary Sewer System

The Sanitary Sewer System Program provides the funding resources needed to maintain, repair, televise and improve the sanitary sewer waste collection system. The Village has a contractual agreement with the Fox River Water Reclamation Disttict (FRWRD) and the Village of East Dundee to treat and dispose of sanitmy waste generated from within the Village proper. Examples of services provided are as follows:

);> Provides for the maintenance and upkeep of the seven active lift stations located at Liberty Street, Third Street, Jelke Creek, Carrington Drive, Timbers and Valleys, Acorn Court and at Wesemann Drive.

);> Funds the maintenance of lift station structures, equipment and the sewage conveyance system that consists of over 30 miles of sanitmy sewers.

);> Public Works crews respond to resident complaints of sewer blockages and determine areas of responsibility in effecting repairs.

);> Monitor inflow and infiltration of the sanitmy collection system.

2015/16 Overview/Accomplishments

The successful collection and transmission of sewage is the comerstone of creating a healthy community. Staff ensures that this happens through daily inspection of the sewer lift stations, metering flumes and system monitoring. ·

Successful projects or initiatives accomplished by the Division personnel in Fiscal Y em· 2015/16 are as follows:

);> Conducted qumterly maintenance jetting on Village Qumter Road, Spring Hill Ring Road, the Sp1ing Hill Gateway, South Fifth Street, Century Plaza, Edwards, Ryan Lane, Eichler, Libe1ty Street, Fay Avenue, NorthFomth Street and Lincoln Avenue.

);> Responded to nineteen (19) sanitmy sewer complaints fi·om residents throughout the Village. );> Reviewed and issued seventeen (17) Right of Way (ROW) pennits for vatious public utilities

maintenance m1d /or installation activities. );> Replaced a g1inder/muffin monster at the Third Street lift station. );> Fabticated a steel gate restraint system to allow for the removal of collected paper products from the

influent waste flow at the Third Street Lift Station. );> Assisted with the in-depth investigation of a sewer backup event on Village Qumter Road. );> Assisted with the 2015 IRMA Hazard Inspection and completed suggested changes. );> Assisted with the 2015 IRMA IMAP Inspection and patticipated in IRMA training. );> Continued membership with the Illinois Pt1blic Works Mutual Aid Network (IPWMAN). > Served in a suppmt role for various special events, i.e., Heritage Fest, Spdng Hill Mall Touch A Truck,

Memmial Day Parade, Dickens in Dundee, Lion's Club Christmas Tree Sales, various block patties, VFW Pig Roast, Halloween Pmty, Earth Day etc.

)> Participated in the department Safety Committee to review incidents, equipment needs and procedures.


During the upcoming 2016/17 fiscal year, the Wastewater Division will continue ongoing jetting maintenance initiatives to prevent trunk line backups. Preventive maintenance activities will seek to limit system distuptions and marginalize financial impacts. Continued monitoring of flows to both FRWRD and East Dundee will ensure accurate treatment charges. Finally, staff will continue to develop methods/strategies to limit groundwater infiltration and smface water inflow into the sanitary system.

Additional initiatives the staff hopes to complete in FY 2016/17 include:

>- Replace a variable frequency drive at the Third Street Lift Station. >- Replace a pump and valve at the Third Street Lift Station. );> Replace a flow meter at Liberty Street.


Challenges to the Wastewater Division in 2016/17 will include maintaining compliance with health, safety and welfare regulations and conducting all recommended sewer jetting with limited resources.

DATE: 03/03/2016 TIME: 10 : 3 6: 2 0 ID: BP430000.6SC

1\.CCOUNT NUMBER ACCOUNT DESCRIPTION

EXPENSES - WASTEWATER EXPENSES.

PERSONNEL SERVICES 2-22-1-0200 SALARIES - FULL TIME 2-22-1-1000 2-22-1-1300 2-22-1-1600

SALARIES-PART TIME SALARIES - SEASONAL OVERTIME


PERSONNEL BENEFITS 2-22-2-0100 GROUP MEDICAL/LIFE INSURANCE 2-22-2-0700 VILLAGE CONTRIBUTION - IMRF 2-22-2-0800 VWD CONTR - FICA & MEDICARE 2-22-2-1500 CLOTHING ALLOWANCE 2-22-2-2000 SAFETY EQUIPMENT PROGRAM 2-22-2-2500 TRAINING 2-22-2-3000 DUES-MEMBERSHIPS 2-22-2-3500 UNEMPLOYMENT INSURANCE


OPEP~.TING EXPENDITURES 2-22-3-0100 2-22-3-0200 2-22-3-0500 2-22-3-0600 2-22-3-1000 2-22-3-1100 2-22-3-1200. 2-22-3-1500 2-22-3-1530 2-22-3-2000 2-22-3-2100 2-22-3-2200 2-22-3-2400 2-22-3-3000 2-22-3-3.100 2-22-3-3200 2-22-3-3500 2-22-3-3800 2-22-3-4200

OFFICE SUPPLIES OPERATING SUPPLIES TELEPHONE OPERATING INSURANCE/BOND ELECTRICITY GAS GENERATOR FUEL TRAVEL GIS PROGRAM POSTAGE PRINTING EQUIPMENT RENTAL AUDIT FEE CONTRACTUAL SERVICES TREATMENT CHARGES WASTE WATER ANALYSIS SMALL EQUIP/TOOLS/HARDWARE REIMBURSABLE CHEMICALS



--2014-ACTUAL

103,789 3,648

0 10,461

1171898

12,619 14,895

8, 90 8 688

1,185 449

61 0

38,805

735 692 966

8, 00 0 9,669 3,292

847 87

0 31160

410 2,042 1,500

12,298 6181519

60 2,466

0 0

--2015-ACTUAL

87,208 7,942

47 7,930

103,127

13,701 12,275

7' 68 5 639 666 165 157

0

35,288

585 680 974

9,764 12,504

2, 663 935 216

0 21225

0 0

2,700 11,332

568,970 192

1,439 0 0

BUDGETED

105,000 9,000

0 9,000

123,000

181000 15,000

9,200 700

11200 250

0 0

44,350

500 11000

900 9,000

111000 3, 000 11000

500 0

3,000 0

500 1,500

14,500 5951000

0 2,500

0 0

2016 8 MO.

ACTUAL

66, 653 5,367

0 3,879

751899

101661 9,161 5' 5 63

441 989

62 ( 4) 0

26,873

285 549 556

0

5' 8 90 1,166

128 0 0

1,711 0 0

1,500 7,820

270,785 0

1,484 0 0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

1051000 8,500

0 71000

120,500

16,000 91000 9' 0 00

700 1,200

100 0 0

361000

500 1,000

900 11,000 111000

2,000 300

0 0

21000 0 0

11500 10,500

515,600 0

21100 0 0

107,100 9,000

0 9,000

1251100

181000 91 0 00 91 0 00

700 11200

250 70

0

38,220

500 1' 00 0

900 11,000 111000

3,000 900 150

0 2,700

0 0

1' 5 00 121000

560,000 0

2,100 0 0

1

C\ ~

D.i\TE: 03/03/2016 TIME: 1 0 : 3 6: 2 0 ID: BP430000.6SC


EXPENSES - WASTEWATER EXPENSES

OPERATING EXPENDITURE-S 2-22-3-6500 MISCELLANEOUS


MAINTENANCE & REPAIRS 2-22-4-0100 DEPARTMENT EQUIPMENT 2-22-4-0200 2-22-4-0400 2-22-4-0450 2-22-4-0500 2-22-4-0550 2-22-4-2910 2-22-4-4000 2-22-4-4500 2-22-4-4600 2-22-4-4700

VEHICLE FUEL V8HICLE BODY - LABOR VEHICLE BODY - PARTS VEHICLE MAINT & REPAIRS LABOR VEHICLE MAINT & REPAIRS PARTS METERS - RADIO REMOTE UNITS SANITARY SEWER LIFT STATIONS TREATMENT PLANT SEWAGE BACK-UP REIMBURSEMENTS


CAPITAL EXPENDITURES 2-22-5-0100 AUTOS & TRUCKS 2-22-5-0500 2-22-5-1500 2-22-5-4000 2-22-5-4020 2-22-5-5000 2-22-5-9000

OFFICE FURNITURE & EQUIPMENT OPERATING EQUIPMENT CAPITAL IMPROVEMENTS GIS PROGRAM ADMIN. FEE-E. DUNDEE AGREEMENT DEPRECIATION EXPENSE


DEBT SERVICE 2-22-8-1000 2-22-8-2000 2-22-8-3000 2-22-8-4000

TOTAL DEBT SERVICE

SLUDGE MANAGEMENT DEBT SERVICE CAPACITY PURCHASE DEBT SERVICE HEAT EXCHANGER REPLACEMENT AMMONIA REMOVAL IEPA LOAN



--2014-ACTUAL

38

6641781

11489 101531

0 471

81 818 11463

0 21738

181 67 9 0

854

451043

0 0 0 0 0 0 0

0

0 31359 71386 61 640

171385

--2015-ACTUAL

51

6151230

41587 81217

0 0

11454 419

0 0

291583 201039

2136

641565

0 0 0 0 0 0 0

0

0 0

71386 6, 640

141026

BUDGETED

0

6431900

31500 91400

0 0

71500 11000

0 21500

151000 0 0

381900

0 0 0

401000 0 0 0

401000

0 0

71387 6,640

141027

2016 8 MO.

ACTUAL

0

2911874

11357 31595

0 0

41531 11468

0 21542

301485 341318

500

781796

0 0 0 0 0 0 0

0

0 0

31693 3,320

71013

PROJECTED

0

558,400

11900 51500

0 0

61600 21200

0 41400

lll 000 341400

500

661500

0 0 0

301930 0 0 0

301930

0 0

71390 61640

141030

PAGE: 2

--2017-REQUESTED

BUDGET

0

6061750

31000 81 000

0 0

71000 11600

0 51000

151000 0 0

391600

0 0 0

351000 0 0 0

351000

0 0

71390 61640

141030

c< 'v

DATE: 03/03/2016 TIME: 10:36:20 ID: BP430000.6SC


EXPENSES - WASTEWATER OPERATING TRANSFERS 2-22-9-0100 TRANSFER TO GENERAL FUND 2-22-9-0200 TRANSFER TO VFF - CAPITAL

TOTAL OPERATING TRANSFERS TOTAL EXPENSES - WASTEWATER




--2014-ACTUAL

30,000 0

--2015-ACTUAL

30,000 0

BUDGETED

30,000 0

2016 8 MO.

ACTUAL

15,000 0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

30,000 30,000 0 0

------------------------ ------------------------------------- ----------30,000 30,000 30,000 15,000 30,000 30,000

913,912 862,236 934,177 495,455 856,360 888,700

0 0 0 0 0 0 913,912 862.2% 934,177 495,455 856,360 888,700

3 w c-6 :!'"'< - "-

2-22

PUBLIC WORKS WASTEWATER DIVISION

EXPENSES

PERSONNEL SERVICES

2-22-1-0200 Salmies-Full Time

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16Projected $ 103,789 $87,209 $105,000 $105,000

Included in this line item are salaries for the following positions: Public Works Director; Supelintendent, Crew Leaders; Mechanic; and Maintenance Worker II classifications consisting of 1.4 Full Time Employees (FTE)

2-22-1-1000 Salaries-Pmt Time


Included in this line item are salaries for the following position: Public Works Secretaries (2)




FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY16/17Re $ 10,461 $7,931 $9,000 $7,000 $9,000

Overtime salaries paid in this line item represents non-exempt Wastewater Division personnel called out for alarms, weekend operations and other emergency responses occurring after regular business hours.

PERSONNEL BENEFITS

2-22-2-0100 Group Medical/Life Insmance

FY 13/14 Actual FY 14/15 Achml FY 15/16 Budget FY 15/16 Projected · FY 16/17 Re $ 12,619 $13,702 $18,000 $16,000 $18,000

This line item is comprised of the Village's employee health/life/dental programs that are provided to full-time employees within the Public Works Depmtment. CmTently, the Village has a contract with BlueCross for its employee health insurance and MetLife for its life insmance and dental program.

- 1 -



By State Statute, all employees working for the Village on a regular basis in excess of 1,000 hours per year (and not covered by the Police or Fire Pension) must participate in the illinois Municipal Retirement Program. Under this program, employees contribute 4.5% of their gross wages. The Village, in tum, is required to contribute 12.44% of employee's gross wages.

2-22-2-0800 VWD Contr·-FICA & Medicare


This line-item is complised of the employer's portion of the Federally-mandated Social Secmity (FICA) and Medicare programs. The employer rates for these two programs are 6.45% and 1.20% of gross payroll respectively.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15116 Projected FY 16/17Re $688 $640 $700 $700 $700

Costs associated with supplying 1.7 FTE personnel with standardized shirts; sweatshirts, boots, jeans and winter work gear are charged to this line item. Also included are funds to provide Village t-shirts for the seasonal employees.

2-22-2-2000 Safety Equipment Program


This line item provides funds for Wastewater Division personnel to participate in safety programs and to provide personal protective equipment (PPE) to comply with Village and State safety requirements such as hard hats, work gloves, fall protection hamesses, eye goggles/protection, welding aprons, raingear and safety vests. This account supports 1.7 FTE.



Ftmds for this line item are provided for continued training of Wastewater Division personnel on the use of department equipment, vehicle maintenance, snow removal, annual flagger tr·aining, hazardous mate1ial awareness, confined space entry, fall protection, first aid!CPR/defiblillator and trenching/sholing training as required by the Illinois Departmei1t ofLabor and IRMA.

2-22-2-3000 Dues & Memberships

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY16/17Re $61 $157 $0 $0 $70

No funds are anticipated to be expended for Dues and Memberships for FY 2015/16.

-2-

2-22-2-3500 Unemployment Insmance

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $0 $0 $0 $ $

The Village of West Dtmdee does not carry private unemployment insmance. Any eligible unemployment benefits owed to terminated employees would be charged to this line-item.



FY 13/14Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $736 $586 $500 $500

The purchase of general office supplies such as office paper, copier, fa"X and printer toner are included in this line item.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $693 $6981 $1,000 $1,000 $1,000

Included in this line item are miscellaneous supplies for lab work and wastewater operations.



This line item is comprised of the Village's monthly phone bill expenditmes, including; • Nextel annual charges 500 • 20% PW facility charges 400

2-22-3-0600 Operating Insmance/Bond


Included in this line item is the proportionate cost of the Village's insurance through IRMA as well as required deductible expenses for Public Works insmance claims and other insmance-related matters.



The cost of electricity for wastewater pump stations is charged to this line item. The contract for electrical energy is scheduled to be re-bid dwing the 2015/16 fiscal year.

- 3-

2-22-3-1100 Gas


The cost for natural gas associated with operating the lift stations.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $848 $935 $1,000 $300 $900

The cost of fuel for wastewater facilities emergency generators are charged to this line item.

2-22-3-1500 Travel


Included in this line item are travel and related expenses for Wastewater Division personnel for attendance at conferences and/or trade shows.


FY 13114 Actual FY 14/15 Actual FY 15116 Budget FY 15/16Projected FY 16/17Re $0 $0 $0 $ $

Included in this line item are travel and related expenses for Wastewater Division personnel for attendance at conferences and/or trade shows.

2-22-3-2000 Postage

FY 13/14 Actual FY 14/15 Actual FY 15116 Budget FY 15/16 Projected FY 16/17 Re $3,160 $2,226 $3,000 $2,000 $2,700

Included in this line item are all mailing fees, (including UPS and Federal Express) for general wastewater postage use.

2-22-3-2100 Piinting


This line item includes printing of West Dundee stationary, envelopes, business cards, shutoff notices, maps and other specialized plinting needs.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $2,042 $0 $500 $0 $0

This line item includes rental of Wastewater Division equipment for short tem1 needs.

-4-

2-22-3-2400 Audit Fee


Costs associated with this line item includes a portion of the costs associated with the perfonnance of the annual audit (current auditor: Seldon Fox) as well as the costs associated with the Village's participation in the GFOA Certificate of Achievement for Excellence in Financial Reporting Program.



This line item includes funds for; .. Powert:ron Inspections/repairs 5,500 .. Software Maintenance 3,800

" Flume Maintenance 1,500

" Crane and Hoist Inspect 1,500 .. Service Calls 690 .. RPZ Inspections 510 .. Copier Lease 500 .. IDOT Random Dmg Test 500

2-22-3-3100 Treatment Charges


Included in tills line item are the monthly wastewater tTeatment charges from the Fox River Water Reclamation District (FRWRD) and $150,000 for an annual mininmm payment due to East Dundee for wastewater treatment.

2-22-3-3200 Wastewater Analysis

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $60 $ 193 $0 $0 $0



Included in tills line item are funds to purchase miscellaneous equipment, tools and hardware for wastewater departmental operations.


FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15116 Projected FY 16/17 Re $0 $0 $0 $0 $0

This line-item is used to track those expenses that the Village incurs and needs to bill-out to the responsible party. Any invoice that is being charged to 2-22-3-3700 will result in the generation of an invoice for collection and therefore, the net impact to this line item should be 0.

- 5-

2-22-3-4200 Chemicals







FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $ 1,489 $4,588 $3,500 $1,900 $3,000

Maintenance/repairs to Wastewater Division non-driven equipment are included in this line item.


FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17 Re $ 10,532 $8,217 $9,400 $5,500 $8,000

Included in this line item are regular and diesel fuel costs for Public Works vehicles and equipment.

2-22-4-0450 Vehicle Body- Patis

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $471 $0 $0 $0 $0

Maintenance and repair parts for Wastewater Division vehicles repaired by the department's mechanic are charged to tllis line item.

2-22-4-0500 Vehicle Maint & Repairs Labor


Maintenance and repair parts for Wastewater Division vehicles repaired by the department's mechanic are charged to this line item as well as labor pe1fotmed by an outside repair shop.

2-22-4-0550 Vehicle Maint. & Repairs Pmis


- 6-

2-22-4-4000 Sanitary Sewer

FY13!14Actual FY14!15Actual FY15/16Budget FY15/16Projected FY16/17Re uest $2,739 $0 $2,500 $4,400 $5,000 Included in this line item are costs associated with the maintenance andlorrepair to the Village's sanitary sewers.

2-22-4-4500 Lift Stations

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $18,679 $29,583 $15,000 $11,000 Included in this line items are funds to maintain the vmious lift stations. Unanticipated repairs were needed in FY 2014115 at the Oak View and 3'd Street facilities.

2-22-4-4600 Treatment Plant

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $0 $20,039 $0 $34,400

Included in this line item are costs associated with the maintenance and/or repair to the Village's sanitary lift stations. ·

2-22-4-4700 Sewage Back-Up Reimbursements





2-22-5-0500 Office Furniture & Equipment



FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $0 $0 $ $

2-22-5-4000 Capital Improvements

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected $0 $0 $40,000 $30,930

Included in this line item are funds to replace the pump at the 3'd Street Lift Station, as well as funds to install a variable chive fi·equency at the same location.WD 1234

- 7-

DEBT SERVICE

2-22-8-1000 Sludge Management Debt Service

FY 13/14 Actual FY 14115 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $0 $0 $ $

This line item represents the annual payment made to the Fox River Water Reclamation District for the Sludge Management Phase II Program.

2-22-8-2000 Capacity Purchase Debt Service

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $3,360 $0 0 $ $

This line item represents the annual payment made to the Fox River Water Reclamation District for expansion to the North Plant.

2-22-8-3000 Heat Exchanger Replacement


2-22-8-4000 Ammonia Removal IEPA Loan


OPERATING TRANSFERS

2-22-9-0100 Transfer to General Fund


Tlris line item represents a transfer to the General Operations Fund (Fund 1) for services provided to the Wastewater Division (adminish·ation, billing, collections, etc.)

2-22-9-0200 Transfer to VFF-Capital

FY 13/14 Actual FY 14/15 Actual FY 15/16 Budget FY 15/16 Projected FY 16/17Re $0 $0 $0 $ $

Tlris line item represents the anticipated amount of the transfer fi-om wastewater tap-on fees collected fiom new construction within the Village less capital expenses incurred by tills Division.

- 8-

To:

From:

Re:

Village President and Board

Joe Cavallaro

David Danielson

FY 2016/17 Budget- Motor Fuel Tax Fund

Village of

West Dun

By State of Illinois Statute, funds collected by the State's motor fuel taxes and distributed to the units of local government are to be accounted for in a separate fund of the Village. For decades, the State has distributed about half of the State's 19 cents per gallon tax on motor fuel to all municipalities and counties plus many townships. This distribution is made on a per capita basis.

In Fiscal Year 2016 (May 01, 2015 to April 30, 2016 the per capita distribution estimate is $25.80. That figure is a full $2.00 greater than the original estimate of $23.80. For the upcoming fiscal year, the per capita estimate is $25.90.

The total miles driven and the average fuel economy of vehicles are the principal "drivers" of MFT receipts. Consumption of motor fuel is anticipated to continue to grow moderately provided gasoline prices remain low.

We are again recommending a transfer of $175,000 from Fund 3 (Motor Fuel) to Fund 1 (General Corporate) as a partial reimbursement for eligible Street Division expenses, such as salaries and road salt. In addition, we are recommending a transfer of an additional $70,000 to Fund 4 (Capital Projects) to assist in the funding of the Boncosky Road Local Agency Pavement Preservation (LAPP) project.

Based on the above, it is anticipated that as of April 30, 2017, this Fund will have a projected cash balance of $235,000.

ID Page 1

e

DATE: 03/03/2016 TIME: 13:07:51 ID: BP430000.6SC

JI.CCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUES 3-00-0-1000 3-00-0-1100 3-00-0-1200 3-00-0-1300

TOTAL REVENUES

FINANCE REVENUE 3-00-6-0000

ACCOUNT DESCRIPTION

MOTOR FUEL TAX ALLOTMENT SPECIAL ALLOTMENT - JOBS BILL HIGH GROWTH SPECIAL ALLOTMENT 2014 CAPITAL BILL ALLOTMENT

INTEREST INCOME


EXPENDITURES - MOTOR FUEL TAX EXPENSES

OPERATING TRANSFERS 3-23-9-1000 INTERFUND TRANSFERS 3-23-9-1040 TRANSFER TO FUND 4

TOTAL OPERATING TRANSFERS TOTAL EXPENDITURES - MOTOR FUEL TAX



FUND: MOTOR FUEL TAX DEPARTMENT

--2014-ACTUAL

180,986 31,602

9,972 0

222,560

13

13 222,573

207,000 0

207,000 207,000

222,573 207,000

--2015-ACTUAL

179,661 0

9,982 31, 602

221,245

8

8 221,253

284,000 0

284,000 284,000

221,253 284,000

BUDGETED

175,000 0

10,000 0

185,000

0

0 185,000

175,000 100,000

275,000 275,000

185,000 275,000

2016 8 MO.

ACTUAL

125,402 0

9, 992 0

135,394

17

17 135,411

87,500 50,000

137,500 137,500

135,411 137,500

PROJECTED

189,000 0

9, 9 82 0

198,982

20

20 199,002

175,000 100,000

275,000 275,000

199,002 275,000

PAGE:

--2017-REQUESTED

BUDGET

280,000

190,000 0

10,000 0

200,000

0

0 200,000

175,000 70,000

245,000 245,000

480,000 245,000 235,000

1 cCl \

\Y)

Village of

West Dun TO: President and Board of Trustees


DATE: March 7, 2016

SUBJECT: Fund 4- Village Facilities and Capital Projects

Attached please find the 2016/17 budget recommendation for Fund 4, Village Facilities and Capital Projects.

This fund accounts for the funding and expenses related to the construction and significant maintenance of Village facilities, infrastructure, property and equipment. It does not include the Village Board's Capital Equipment and Infrastructure Program funding of a minimum of $800,000 in this year or upcoming years.

Regrettably, due to a number of factors, primarily the substantial decrease in sales tax receipts within the Capital Projects Fund, the fact that previous Capital Projects budgets have utilized fund balance in the amount of $250,000 annually as an acknowledged funding source for capital projects and equipment replacement funding, and some very significant unbudgeted utility repair expenses over the last 3 fiscal years in excess of $500,000, the Capital Projects Fund balance has gotten to a point where it is unable to further fund or provide for budgeted revenues for a street and infrastructure program, as previously expected in the amount of $800,000.

In addition, the Spring Hill Water Tower painting in the amount of $420,000 is no longer illustrated in this budget year, as it has been previously carried over from previous fiscal years.

Pursuant to a meeting and direction from the Board Finance Committee, we have provided for a budget .allocation of $300,000 for capital equipment and replacements, $30,000 of which is committed toward a lease payment obligation pursuant to the street sweeper purchase last fiscal year. The remaining $270,000 is shown as a general expense within the Capital Projects budget, under Administration and Finance, but capital purchases are recommended to be deferred for this Capital Projects funding year, and the monies withheld and prioritized as the need arises over the course of the 2016/17 fiscal year.

We will provicde the individual capital improvements and equipment requests as provided by the respective departments as part of this budget document, so as to provide an understanding to the Board of the needs of the organization.

As of May 1, 2016, Fund 4 is projected to have a beginning fund balance of approximately $2,919,202, up from last year's figure of $1 ,046,375.

2016/17 Budget Recommendation Fund 4 - Village Facilities and Capital Projects March 7, 2016 Page 2 of4

In addition to our discussions regarding the Capital Projects Fund, agreement was made to set aside reserve funds in both Fund 4 and Fund 5 in order to ensure available cash flow for any emergent needs. Pursuant to that discussion, $500,000 was agreed upon to be set aside within the Capital Projects Fund.

Excluding the bond proceeds and the $500,000 reserve funds agreed to be set aside for the Capital Projects Fund, the beginning fund balance of the Capital Projects Fund is estimated to be $812,000.

Assuming expenditures and revenues remain as forecast within the budget, it is expected that the year end Capital Projects Fund balance will remain just under $800,000.

For budgetary and illustration purposes, the full expenditures of Huntley Road construction, land acquisition and engineering are shown to be expended within this year's budget, in order not to over inflate and ensure clarity in terms of the available funds within the Capital Projects budget.

The major revenue source for this fund is the 1% Home Rule Sales Tax that has been implemented by the Village and in effect since 1991.

We are budgeting to receive $1 ,275,000 in sales tax this year. This is a substantial reduction from last year's budgeted number of $1,400,000 and less than the projected number of $1,300,000 for last fiscal year.

Based on the ongoing work at Spring Hill Mall, staff strongly believes that sales tax will continue to decrease until substantial new tenants open for business and construction impact in and around Spring Hill Mall is minimized.

Due to the economy and the lack of any formally approved development projects, again no tap on fees are budgeted as revenues for this fund. Not unlike Fund 1, the financial strength of the Capital Projects Fund is highly dependent upon the strength of the local economy and development projects occurring within the Village.

Also included within this year's budget is the transfer of revenues from the General Property Tax line item for capital equipment in an amount of $600,000. This is an increase of $50,000 up and above the property tax levy line item of $550,000.

Staff made a cognizant effort to try to provide additional funding from the General Fund to the Capital Projects Fund in order to improve its fiscal condition and the available funds for capital improvements. Pursuant to the Board's policy directive these funds are specifically to be earmarked and used for capital equipment replacements and infrastructure upgrades within the community.

Please be reminded that, as part of our funding for the capital equipment ~eplacement and infrastructure program, past budgets utilized fund balance within Fund 4 in the amount of $250,000 annually to meet our desired target of $800,000 annual funding for

2016117 Budget Recommendation Fund 4 - Village Facilities and Capital Projects March 7, 2016 Page 3 of 4

this program. Due to the reasons stated above and depletion of the fund balance, the fund has gotten to the point that a further drawing down of Fund 4 is not a viable option.

The major outstanding obligations for Fund 4 in the 2016/17 fiscal year continue to be the debt repayments for the I EPA loan, as well as the 2007 and 2010 (refinanced in 2015) General Obligation Bonds. These obligations total $2,000,784 for the 2016/17 fiscal year, up from $1,771,000 last fiscal year.

In order to accommodate these increased debt repayments, two new revenue sources are shown. They include the Downtown Business Development tax budgeted at $65,000 and a transfer from TIF #2 annual payment of $120,000.

A third revenue source will include the proposed Special Service Area for the downtown business district projected to provide another $35,000, but would not show up in the Capital Projects Fund until the next fiscal year due to the tax levy cycle and calendar.

As the Board is aware, the Village has undertaken a larger number of capital projects in recent years. These projects continue to provide the community with a strong infrastructure, including streets, parks, equipment and utilities.

Based on the policy determination of formalizing our capital equipment replacement and infrastructure program, capital expenditures are included in this year's Fund 4 budget, including expenses for Huntley Road reconstruction, capital equipment at an amount TBD, and debt repayments.

There are three attachments included to this memo.

1. The first (Exhibit A) is the Fund 4 Projected Balances assuming capital projects expenditures, which illustrates the Fund 4 figures for the last 3 years, and this budget year and next year's estimate.

The Fund 4 Projected Balances sheet incorporates all of the current projected revenue sources, debt services payments and actual costs as expenditures, as well as the existing capital projects expenditures that have been committed to based on previous general obligation bonds or prior board commitments budget for annual department and equipment expenditures, including a streets and infrastructure program.

Please be reminded that there are certain items that have been discussed that were part of previous bond issue commitments, i.e. Spring Hill Water Tower repainting, that are not included, along with a streets and infrastructure program moving forward, but were previously agreed upon and were previously accounted for in the Fund 4 forecast.

This sheet shows the projected use of those funds within Fund 4, its revenue sources and the status of its fund balance, including the reserve allocation, in order for the Board to be fully aware of how these monies are forecasted for this fiscal year and future years.

2016117 Budget Recommendation Fund 4 - Village Facilities and Capital Projects March 7, 2016 Page 4 of4

2. The second sheet (Exhibit B) outlines the Annual Department and Equipment Expenditures. This will be used to account for the annual budget for the reestablished capital equipment and infrastructure program.

The Village staff is supporting the documentation and re-establishment of the capital equipment replacement and infrastructure program with a separate attachment (Exhibit B) which illustrates the annual revenues and expenses earmarked specifically toward this program. Also included is the entire list of capital needs as identified by the respective department managers, for the Board's review.

The capital equipment replacement and infrastructure items includes no proposed expenditures within this year's budget recommendation for the Village Board.

3. Also attached is a summary (Exhibit C) of the proposed and recommended expenditures to make up the expenditures, which comprises the capital equipment and infrastructure program proposed for this year.

At the end of the 2016/17 fiscal year, the fund's available cash and investment balance is estimated to be $893,618, taking in account a reduction related to the $500,000 reserve fund balance.

As pointed out in last year's Capital Projects budget memo, it was expected that within the 2016/17 fiscal year, based on the proceeds in the Capital Projects Fund and due to the significant decrease in Sales Tax proceeds over the last several years from Home Rule Sales Tax, current revenues or available fund balances are not sufficient to meet the current proposed obligations with the nominal fund balance remaining, as well as maintaining the capital projects funding as in past practice.

Regrettably, due to the unbudgeted expenditures of substantial nature within the utility improvements and repairs, as well as the continued erosion of Home Rule Sales Tax, this has occurred at the beginning of this fiscal year as opposed to the end of the 2016/17 budget year.

A very serious discussion amongst the Village Board this budget season should revolve around the Capital Projects Fund and how to go about providing the for the necessary funding for future capital improvements, including streets and infrastructure programs in the future. This will be a predominant theme and conversation within this year's budget process.

JAC:kat Attachments

DATE: 03/07/2016 TIME: 09:20:21 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE REVENUES REVENUES

REVENUES 4-00-0-0100 4-00-0-0200 4-00-0-3210 4-00-0-3300 4-00-0-3322 4-00-0-3400 4-00-0-3450 4-00-0-3500 4-00-0-3600 4-00-0-3700

TOTAL REVENUES

INTERFUND REVENUE 4-00-3-0100 4-00-3-0200 4-00-3-0300 4-00-3-0400 4-00-3-0500

ACCOUNT DESCRIPTION

REFERENDUM SALES TAX PROPERTY TAX REVENUE SSA#3 IEPA GRANT - BIOINFILTRATION E. DUNDEE PROJECT LOAN DOWNTOWN BUSINESS TAX STATE OF IL - HUNTLEY RD REIM STATE OF IL - ENERGY GRANT C'VILLE - HUNTLEY RD REIM 2015 G.O. BOND PROCEEDS REIMBURSEMENT REVENUE

INTERFUND TRANSFER - GENERAL TRANSFER TAP ON FEE REV INTERFUND TRANSFER - MFT INTERFUND TRANSFER - COM. DEV. TRANSFER -TIF #2


VILLAGE DONATIONS 4-00-5-0120 VLG DONATIONS - RIVERWLK & DWN

TOTAL VILLAGE DONATIONS


TOTAL FINANCE REVENUE TOTAL REVENUES: REVENUES

INTERFUND TRANSFERS - EXPENSES EXPENSES.


PAGE: 1


--2014-ACTUAL

1,496,982 34,199

0 24,000

0 0 0 0 0 0

--2015-ACTUAL

1,318,265 31,083

0 24,000

0 0 0 0 0

(16,787) ----------------

1,555,181 1,356,561

550,000 763,000 0 0 0 0

213,000 0 0 0

------------------------763,000

876

876

12,657

12,657 2,331,714

763,000

1,088

1, 08 8

10,467

101 4 67 2,131,116

2016 8 MO.

BUDGETED ACTUAL

1,400,000 812,051 3,000 2,922

0 0 24,000 0

0 0 325,000 80,486

0 13,685 130,500 0

0 2,107,901 0 16,649

--2017-REQUESTED

PROJECTED BUDGET

2,919,602

1,300,000 1,275,000 2,922 0

0 0 24,000 24,000

0 65,000 312,500 12,500 13,685 0

120,000 10,500 2,107,901 0

16,649 0 ------------------------------------- -----------1,882,500 3, 033, 694 3,897,657 1,387,000

550,000 275,000 550,000 600,000 0 0 0 0

100,000 50,000 100,000 70,000 213,000 106,500 213,000 0

0 0 0 120,000 --- -------

863,000 431,500 863,000 790,000

1,200 482 600 1,000 -----------

1,200 482 600 1,000

7,500 6,146 7,500 12,500 -------------------------------- ------

7,500 6,146 7,500 12,500 2,754,200 3,471,822 4,768,757 2,190,500

DATE: 03/07/2016 TIME: 09:20:21 ID: BP430000.6SC


INTERFUND TRANSFERS - EXPENSES OPERATING TRANSFERS 4-20-5-1000 OPERATING TRANSFER - S & W 4-20-5-7000 INTERFUND TRANSFER - DEBT SRV 4-20-5-8000 INTERFUND TRANSFER - IEPA LOAN

TOTAL OPERATING TRANSFERS TOTAL INTERFUND TRANSFERS - EXPENSES

CONSTRUCTION SUPERVISION EXPENSES

CONSTRUCTION SUPERVISON 4-21-5-1000 CONSTRUCTION SUPERVISION

TOTAL CONSTRUCTION SUPERVISON TOTAL CONSTRUCTION SUPERVISION

UTILITY CAPITAL EXPENDITURES EXPENSES

SEWER & WATER EXPENDITURES 4-25-5-2100 WATER SYSTEM REPAIRS 4-25-5-2200 WASTEWATER SYSTEM IMPROVEMENTS 4-25-5-3200 UTILITY ENGINEERING DESIGN 4-25-5-4006 OZONE PILOT STUDY 4-25-5-5000 WATER TOWER - GENERAL CONST. 4-25-5-5001 WATER TOWER - ENGINEERING SERV 4-25-5-5002 WATER TOWER - OTHER CONTRACTS 4-25-5-5500 WELL #1 REPAIRS 4-25-5-6500 INTERCONNECT 4-25-5-7005 WATER TREATMENT FACILITY 4-25-5-7100 WELL #5 CONSTRUCTION

TOTAL SEWER & WATER EXPENDITURES TOTAL UTILITY CAPITAL EXPENDITURES

STREETS & INFRASTRUCTURE EXPENSES



--2014-ACTUAL

0 1,348,318

469,060

1,817,378 1,817,378

0

0 0

0 0 0 0 0 0 0 0 0 0 0

0 0

--2015-ACTUAL

0 1,306,188

469,060

1,775,248 1,775,248

0

0 0

117,819 0 0

4 8 ( 63 6 0 0 0 0 0 0 0

166,455 166,455

BUDGETED

0 1,299,530

469,060

1,768,590 1,768,590

0

0 0

100,000 0 0 0 0 0

420,000 0 0 0 0

2016 8 MO.

ACTUAL

0 1,302,435

469,060

1, 771,495 1,771,495

0

0 0

112,470 0 0 0 0 0

3,325 0 0 0 0

PROJECTED

0 1,302,435

469,060

1,771,495 1,771,495

0

0 0

112,470 0 0 0 0 0

3,325 0 0 0

134,240 ---------------------------

520,000 115,795 250,035 520,000 115,795 250,035

PAGE:

--2017-REQUESTED

BUDGET

0 1,531,724

469,060

2,000,784 2,000,784

0

0 0

0 0 0 0 0 0 0 0 0 0 0

0 0

2

DATE: 03/.07/2016 TIME : 0 9 : 2 0 : 21 ID: BP430000.6SC


STREETS & INFRASTRUCTURE CAPITAL PROJECTS 4-31-5-3050 4-31-5-3100 4-31-5-3200 4-31-5-5000 4-31-5-5100 4-31-5-5200

RT 72/31 INTERSECTION RT 72 STREETSCAPE BONCOSKY ROAD LAPP IMPROVEMENT HUNTLEY RD - ENGINEERING HUNTLEY ROAD - LAND ACQUIS. HUNTLEY RD - CONSTRUCTION

TOTAL CAPITAL PROJECTS TOTAL STREETS & INFRASTRUCTURE

PUBLIC SAFETY CENTER EXPENSES

PUBLIC SAFETY 4-39-5-1000 4-39-5-1200 4-39-5-1400 4-39-5-1500

CENTER #2 PUB. SAFETY #2 - CONSTRUCTION PUB. SAFETY #2 - ENG DESIGN PUB. SAFETY #2 - OTHER CONTRTS PUBLIC SAFETY #2 - REPAIRS

TOTAL PUBLIC SAFETY CENTER #2 TOTAL PUBLIC SAFETY CENTER


DEPARTMENTAL OPERATING EQUIP 4-42-5-1000 ADMINISTRATION/FINANCE 4-42-5-1100 4-42-5-1110 4-42-5-1200 4-42-5-1210 4-42-5-1300 4-42-5-1310 4-42-5-1400 4-42-5-1410 4-42-5-1500 4-42-5-1501 4-42-5-1700

POLICE DEPART OPERATING EQUIP POLICE VEHICLES FIRE DEPART OPERATING EQUIP FIRE - AMBULANCE REPLACEMENT STREET DEPART OPERATING EQUIP STREETS - VEHICLES BLDG/GROUNDS OPERATING EQUIP BLDG/GROUNDS - VEHICLES WATER - KITTRIDGE BOOSTER STA WATER-5TH ST ELEC SWITCH ANNUAL STREET PROGRAM



--2014-ACTUAL

35,628 0 0 0 0 0

--2015-ACTUAL

0 0 0 0 0 0

BUDGETED

0 0 0

650,000 0 0

PAGE:

2016 -------------- --2017--8 MO.

ACTUAL

0 0 0

155,658 0 0


0 0 0

625,000 0 0

0 0

73,800 25,000

250,000 1,566,500

------------------------ -------------------------------------35,628 35,628

0 0 0

102,849

102,849 102,849

0 52,800

0 52,701

0 0

34,317 7

37,882 2,928

0 0

0 0

0 0 0

17,087

17,087 17,087

37,139 0

83,105 145,840

0 0 0

43,340 0 0 0

797,227

650,000 650,000

0 0 0 0

0 0

0 0

87,000 0 0 0

135,000 150,000

0 0 0

400,000

155,658 155,658

0 0 0 0

0 0

(510) 970

76,458 0 0 0

71,890 65,815

0 0 0

4,584

625,000 625,000

0 0 0 0

0 0

0 1,000

86,000 0 0 0

130;000 24,000

0 0 0

8,000

1, 915,300 1, 915,300

0 0 0 0

0 0

270,000 0 0 0 0 0

30,400 0 0 0 0 0

3

DATE: 03/07/2016 TIME: 09:20:21 ID: BP430000.6SC



DEPARTMENTAL OPERATING EQUIP 4-42-5-1701 STREETS - MAINTENANCE PROGRAM

TOTAL DEPARTMENTAL OPERATING EQUIP TOTAL DEPARTMENTAL OPERATING EQUIP

TOTAL FUND REVENUES & BEG. BALANCE TOTAL FUND E~PENSES FUND SURPLUS (DEFICIT)



--2014-ACTUAL

0

--2015-ACTUAL

0

BUDGETED

0

2016 8 MO.

ACTUAL

0

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

0 0 ------------------------ ---------------------------------

180,635 1,106,651 772,000 219,207 249,000 300,400 180,635 1, 106,651 772,000 219,207 249,.000 300,400

2,331,714 2,131,116 2,754,200 3,471,822 4,768,757 5,110,102 2,136,490 3,065,441 3,710,590 2,262,155 2,895,530 4,216,484

195,224 (934,325) (956,390) 1,209,667 1,873,227 893, 618

4

EXHIBIT A

Fund 4 - Capital Projects Fund Projected Balances -Assuming Captial Projects Expenditures

FY12/13 FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17 Actual Actual Actual Budgeted Projected Budget

REVENUES

Fund 4 Cash/Investment Balance 4,047,741 2,279,549 2,443,466 1,546,375 1,546,375 2,919,202 Less Reserve -500,000 -500,000 Available Fund Balance 1,046,375 1,046,375

Revenues Sales Taxes 1,629,500 1,496,455 1,347,938 1,400,000 1,300,000 1,275,000 SSA #3 Proceeds 35,000 34,199 31,084 3,000 2,922 0 East Dundee Annual Payment (Treatment Plant) 24,000 24,000 24,000 24,000 24,000 24,000 Grant Proceeds 0 0 0 0 0 0 Interest Income 40,667 10,746 7,925 7,500 9,000 12,500 Other Income -923 -15,699 1,200 29,034 1,000 Intergovernmental 876 876 0 0 0 0 Transfer from Community Development 100,000 213,000 213,000 213,000 213,000 0 Transfer from General Fund Capital & Equipment 550,000 550,000 550,000 550,000 600,000 Transfer from TIF #2 (annual) 120,000 Downtown Business Development Tax 65,000 Huntley Road Project

Reimbusement from State of Illinois 325,000 312,500 12,500 Reimbusement from Village of Carpentersville 130,500 120,000 10,500 MFT Transfer 100,000 100,000 70,000

2015 GO Bond Proceeds 2,107,901 Total Revenues 1,829,120 2,329,276 2,158,248 2,754,200 4,768,357 2,190,500

TOTAL AVAILABLE FUNDS 5,876,861 4,608,825 4,601,714 3,800,575 5,814,732 5,109,702

EXPENDITURES

Annual Debt Service Payments 2007 Bonds - Debt Service 830,787 830,787 833,669 833,006 835,366 1,064,655 2010 Bonds- Debt Service 472,520 472,520 472,520 466,524 467,069 467,069 I EPA Loan - Debt Service 469,060 469,060 469,060 469,060 469,060 469,060 Other 1,397,380

Total Annual Debt Service Payments 3,169,747 1,772,367 1,775,249 1,768,590 1,771,495 2,000,784

Capital Project Expenditures SpringHill Water Tower Repainting 420,000 Ozone Treatment I Well Repair 20,500 48,637 Water System Improvements 55,249 117,819 100,000 115,795 PSC Improvements 14,428 102,849 17,087 Carpentersville Water Interconnect 27,500 Route 72131 Intersection Improvements 58,521 35,628 Transfer to Water/Sewer- Water Quality Repairs Well #1 Rehabilitation 204,035 Huntley Road Phase II Engineering 2,500 650,000 625,000 25,000 Huntley Road Land Acquisition 250,000 Huntely Road Construction 1,566,500 Downtown Streetscape Boncosky Road LAPP Project 0 73,800 Riverbank Stabilization Well #5 Rehabilitation 134,240

Total Capital Project Expenditures 327,484 193,726 183,543 1,170,000 875,035 1,915,300

Annual Department and Equipment Expenditures* 270,000 Administration 37,139 Police 105,502 73,000 87,000 87,000 Fire 100,081 145,840 Community Development Streets I Buildings & Grou.nds 72,200 43,340 285,000 154,000 30,000 Water 21,564 Sewer Streets & Infrastructure Program 797,228 400,000 8,000

Total Annual Department and Equipment Expenditures 100,081 199,266 1,096,547 772,000 249,000 300,000

TOTAL EXPENDITURES 3,597,312 2,165,359 3,055,339 3,710,590 2,895,530 4,216,084

Total Projected End of Year Balance 2,279,549 2,443,466 1,546,375 89,985 2,919,202 893,618

*See Exhibit 8 for details

Village of

West Dun TO: President and Board of Trustees


DATE: March 7, 2016

SUBJECT: Fund 5 - Community Development Fund

Attached please find the 2016/17 budget recommendation for Fund 5, Community Development Fund.

This fund accounts for the funding and expenses related to any community or economic development activities, funding for the day-to-day operations of Public Safety Center #2 and community events. The Community Development Fund was established in the 2003/04 budget to separately track the proceeds from the additional half-percent Home Rule sales tax that went into effect January 1, 2004.

As of May 2016, the Village staff is projecting that this fund will have available cash and investment balance of $1,669,615, which is up from last year's previous fund balance of $278,421. The significant increase in fund balance is based on the $2,000,000 bond proceeds received by the Village last year.

Please be advised that these bond funds are now shown within the Community Development Fund budget, but we are also showing a separate accounting for those monies on an attached sheet. Factoring out the bond proceeds, the fund balance within the Community Development Fund is down from last year's previous projected fund balance of $278,421 to $95,019.

Of note within the 2016/17 budget please be advised that the debt service obligations pertaining to the purchase of 200 Washington have been fully repaid. The amount previous allocated of $213,000 as a transfer back to the Capital Projects Fund is no longer required, as the reimbursement for the proceeds for that purchase as part of the 2007 General Obligation Bond have been fully repaid.

Pursuant to our discussions regarding the Capital Projects and Community Development Fund balances, agreement was made to set aside reserve funds in both Fund 4 and Fund 5 in order to ensure available cash flow for any emergent needs. $250,000 was agreed to be set aside within the Community Development Fund.

For the upcoming fiscal year, sales tax within this fund is estimated to come in at approximately $600,000, or a $100,000 decrease in the amount budgeted to be received for 2015/16.

Please note that the recommended budget includes as one of its primary expenditures a transfer to the General Fund for Public Safety Center #2 staffing. The budgeted transfer of $545,000 to the General Fund is proposed to remain the same as the last 3 fiscal years to assist with the funding of General Fund expenses.

2015116 Budget Recommendation Fund 5 - Community Development Fund February 19, 2015 Page 2 of2

Under the guidelines that were established when the additional half-percent sales tax was implemented, this transfer is to be reviewed by the Board annually in connection with the budget and this amount may change from year to year depending upon the financial condition of the Village.

When established, it was the stated goal to have this transfer be less than 50% of the sales tax being generated from the fund. The Village is under no legal obligation to adhere to his percentage, as this was strictly a policy guideline. Due to the significant reduction in Home Rule sales taxes, this target remains difficult to achieve without continued reductions in personnel costs to staff at Public Safety Center #2 and reduction in service levels to the community.

The recommended 2016/17 transfer of $545,000 represents about 90% of the 2016/17 budgeted sales tax revenues to be received in this fund.

As has been done in previous years, the Heritage Fest event, both revenues and expenses are tracked through this fund, as well as our Dickens in Dundee event, Concerts in the Park, Halloween Party and any other community events.

There are three attachments included on this memo:

1. Exhibit A is the Fund 5 projected balances assuming fund expenditures for the last 3 years plus this budget year and next year's estimate. The Fund 5 Projected Balances sheet includes all of the current projected revenue sources, debt service payments and actual cost of expenditures that have traditionally been funded through this Fund.

2. Exhibit B outlines the Economic Development line item details. This will be used to illustrate any other specific expenditures and economic incentives that have been entered into by the Village and are obligations of expenditures out on an annual basis.

This shows both contractual service line items that the Board has approved, as well as the economic incentive agreement numbers, as either known or projected, in order to account for their financial obligations within Fund 5. This sheet shows in greater detail the budget number that will be listed under Economic Development Incentives on Exhibit A.

3. Exhibit C is the accounting as it relates to the December bond issues, broken down with the $2,000,000 downtown proceeds, which are illustrated in Fund 5, and the $2,000,000 proceeds that are shown as Capital Projects for the Huntley Road project.

This fund also reflects the rental income and expenses as pertaining to 200 Washington and 99 W Main this year, noting $105,000 in rental income and expenses of approximately $54,000.

At the end of the 2016/17 fiscal year, the fund's available cash and investment balance is estimated to be $221,215, excluding a set aside of $250,000 in reserve fund balance. This assumes all of the budgeted bond proceeds are expended in this fiscal year.

JAC:kat Attachments

I DATE: 03/04/2016 TIME: 16:08:39 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES REVENUE 5-00-0-0100 5-00-0-0200 5-00-0-3600

TOTAL REVENUE

INTERFUND REVENUE

ACCOUNT DESCRIPTION

REFERENDUM SALES TAX KANE COUNTY EDC GRANT 2015 G.O. BOND PROCEEDS

5-00-3-1000 RENTAL INCOME - WASHINGTON ST 5-00-3-1100 RENTAL INCOME - MAIN STREET 5-00-3-2000 CLOSEOUT OF TIF #1-TRANSFER




OTHER REVENUES 5-00-8-1000 5-00-8-2000 5-00-8-5000


HERITAGE FEST REVENUES DICKENS IN DUNDEE REVENUES MONTHLY COMMUNITY EVENTS

OPERATING EXPENDITURES 5-00-3-3000 CONTRACTUAL SERVICES 5-00-3-3500 VILLAGE AND COMMUNITY EVENTS 5-00-3-3600 HERITAGE FEST EXPENSES 5-00-3-3610 DICKENS IN DUNDEE EXPENSES 5-00-3-3630 MONTHLY COMMUNITY EVENTS 5-00-3-3670 ECON. DEV. -COMP PLAN-MARKETNG 5-00-3-3680 5-00-3-3681 5-00-3-3800 5-00-3-3900 5-00-3-4000

SPRING HILL MALL DEVELOPMENT SPRING HILL MALL - LEGAL ECONOMIC DEVELOPMENT INCENTIVE 1ST/MAIN REDEVELOPMENT 1ST/MAIN PROJECT- LEGAL



--2014-ACTUAL

748,009 0 0

748,009

90,795 0 0

90,795

3,507

3,507

80,067 1, 7 60

0

81,827 924,138

0 4,256

62,921 5,839

0 0 0 0

15' 8 62 0 0

--2015-ACTUAL

659,117 0 0

659,117

98,940 0 0

98,940

1,824

1,824

72,226 3,100 1,000

7 6' 32 6 836,207

5,000 5,912

68,825 5,256

0 74,273

3,118 0

54,116 899

0

BUDGETED

700,000 0 0

700,000

95,000 0 0

95,000

1,500

1,500

60,000 3,000

0

63,000 859,500

0 5,000

60,000 5,000

0 0 0 0

37,500 0 0

PAGE:

2016 -------------- --2017--8 MO.

ACTUAL

406,025 0

2,107,901

2,513,926

65' 9 60 0 0

65' 9 60

606

606

82,021 2,505

0

84,526 2,665,018

10,000 5,524

64,584 4,094

60 0

20,581 16,111 15,436

0 12' 65 0


635,000 0

2,107,901

2,742,901

95,000 2,400

0

97,400

1,000

1,000

82,021 2,505

0

84,526 2,925,827

10,000 6,000

65,000 4,100

100 0

30,000 25,000 87,500

0 17,500

1,669,615

600,000 0 0

600,000

95,000 9,600

0

104,600

2,000

2,000

65,000 3,000

0

68,000 774,600

0 5,000

65,000 5,000

0 0

15,000 20,000 37,500

0 0

1

DATE: 03/04/2016 TIME: 16:08:39 ID: BP430000.6SC

ACCOUNT NUMBER

EXPENSES

ACCOUNT DESCRIPTION

OPERATING EXPENDITURES 5-00-3-4010 1ST/MAIN PROJECT - PROFES 5-00-3-4020 ECON INCENTIVE - 101 S 1ST ST 5-00-3~4030 DOWNTOWN-ECON DEV INCENT 5-00-3-4040 5-00-3-4100 5-00-3-4110 5-00-3-4120 5-00-3-4130 5-00-3-6500 5-00-3-7300 5-00-3-8000 5-00-3-9100 5-00-3-9500 5-00-3-9501 5-00-3-9502 5-00-3-9503 5-00-3-9509 5-00-3-9510 5-00-3-9511 5-00-3-9512 5-00-3-9513

CONCEPT PLAN IMPEMENTATION ROUSE PROJECT-LEGAL ROUSE PROJECT-PROFESSIONAL ROUSE PROJECT-ACQUISITION ROUSE PROJECT-ECON DEV INCENT MISCELLANEOUS ATTORNEY FEES SPRINGHILL GATEWAY TIF LAND ACQUISITION-MAIN STREET REAL ESTATE TAX-WASHINGTON ST PROPERTY MAINT - WASHINGTON ST MANANGEMENT FEES-WASHINGTON ST BANK FEES PROP DEMOLITION - DOWNTOWN REAL ESTATE TAX - MAIN STREET PROPERTY MAINT - MAIN STREET MANAGEMENT FEES - MAIN STREET DOWNTOWN PROP - CONTINGENCY


TRANSFERS TO OTHER FUNDS 5-00-4-0100 TRANSFER TO GENERAL FUND 5-00-4-1000 TRANSFER TO CAPITAL PROJECTS 5-00-4-2000 TRANSFER TO TIF #2 5-00-4-5000 TRANSFER - DEBT SERVICE

TOTAL TRANSFERS TO OTHER FUNDS TOTAL





--2014-ACTUAL

0 0 0 0 0 0 0 0

1,928 32

(56, 766) 0

16,878 15,552 7' 560

648 0 0 0 0 0

74,710

600,000 213,000

0 64,942

877,942 952,652

924,138 952,652 (28,514)

924,138 952,652 (28,514)

--2015-ACTUAL

0 0 0 0 0 0 0 0

3,105 0 0 0

17,237 11,168

7,590 1,317

0 0 0 0 0

257,816

545,000 213,000

0 64,575

822,575 1,080,391

836,207 1,080,391

(244,184)

836,207 1,080,391

(244,184)

BUDGETED

0 0 0 0 0 0 0 0 0 0 0 0

18,000 12,000 12,000

300 0 0 0 0 0

149,800

545,000 213,000

0 0

758,000 907,800

859,500 907,800 (48, 300)

859,500 907,800 (48,300)

2016 8 MO.

ACTUAL

4,319 0 0 0

14,184 0 0 0

264 0 0 0

16,720 5,595 4,410

212 0 0 0 0 0

194,744

272,500 106,500

0 0

379,000 573,744

2, 665,018 573,744

2,091,274

2,665,018 573,744

2,091,274

PAGE:

--2017-REQUESTED

2

PROJECTED BUDGET

15,000 0 0 0

25,000 0 0 0

500 0 0

533,804 16,720 13,000 10,000

500 0 0 0 0 0

859,724

545,000 213,000

0 0

758,000 1,617,724

2,925,827 1,617,724 1,308,103

2,925,827 1,617,724 1,308,103

0 350,000 125,000 500,000

10,000 0 0 0

1,000 0 0 0

18,000 15,000 12,000

500 390,000

4,000 2,500 2,500

100,000

1,678,000

545,000 0 0 0

545,000 2,223,000

774,600 2,223,000

(1,448,400)

2,444,215 2,223,000

221,215

EXHIBIT A

Fund 5 - Community Development Fund

FY12/13 FY 13/14 FY 14/15 FY 15/16 FY 15/16 FY 16/17 Actual Actual Actual Budget Projected Budget

REVENUES

Beginning Cash/Investment Balance 667,363 600,878 841,596 611,512 611,512 1,669,615 Fund Balance Reserve (250,000) (250,000)

Available Fund Balance 361,512 361,512

Revenues Sales Taxes 814,750 748,227 673,969 700,000 635,000 600,000 Rental Income 98,052 90,795 98,940 95,000 97,400 104,600 Interest Income 3,470 2,346 1,075 1,500 1,000 2,000 Other Income 83,348 81,828 76,327 63,000 84,526 68,000 Bond Proceeds 0 2,107,901 TIF #1 Transfer Income 326,575 0 0 0 0

Total Revenues 999,620 1,249,771 850,311 859,500 2,925,827 774,600

TOTAL AVAILABLE FUNDS 1,666,983 1,850,649 1,691,907 1,221,012 3,287,339 2,444,215

EXPENDITURES

Villlage and Community Events 81,255 73,016 79,994 70,000 75,200 75,000 Economic Development Incentives * 5,043 15,862 54,116 37,500 87,500 37,500 Economic Development Incentives- Downtown 125,000 Economic Development Incentives -101 S 1st St 350,000 Land Acquisition 129,150 64,575 64,575 0 533,804 0 SpringHill Mall Redevelopment 3,119 0 80,000 45,000

Contractual Services 5,000 0 10,000 Property Demolition - Downtown 390,000 Contingency 100,000 Downtown Plan 74,273 0 0 0

Rental Property Expenses 36,045 40,640 37,313 42,300 40,220 54,500 1st Street Redevelopment 900 0 32,500 0 Conceptual Plan Implantation 500,000 Transfer to General Fund 600,000 600,000 545,000 545,000 545,000 545,000 Transfer to Capital Projects (200 Washington Repayment) 100,000 213,000 213,000 213,000 213,000 Transfer to Debt Service 113,532 Miscellaneous 1,080 1,960 3,105 0 500 1,000

TOTAL EXPENDITURES 1,066,105 1,009,053 1,080,395 907,800 1,617,724 2,223,000

Total Projected End of Year Balance (cash/investments) 600,878 841,596 611,512 313,212 1,669,615 221,215

* See Exhibit B for details

EXHIBIT B

Fund 5 - Community Development Fund Economic Development Incentives

Contractual Services Dan Shomon Retail Study Development Financial Advisor

Economic Development Incentives Dream Co Brick Pavers Bootleggers Restaurant Improvements/Sales Tax Rebates (est) Papa Johns Restaurant Improvements/Sales Tax Rebates (est) Spa Bleu Loan Interest Rate Reduction Pet co Sales Tax Rebates (est) Chubby Bullfrog Restaurant Improvements/Sales Tax Rebates (est) Emmett's Loan Interest Rate Reduction 109 & 111 W Main Fa~ade & Code Compliance Grant

TOTAL Committed Projects

15,000 20,000 20,000 55,000

9,700 100,000

2,100 0

1,500 500

113,800

168,800

10,000 6,500 8,000 5,000

500 7,500

50,000 87,500

87,500

10,000 10,000 6,500 6,500 8,000 8,000 5,000 5,000

500 500 7,500 7,500

37,500 37,500

37,500 37,500

\)

DECEMBER BOND ISSUE ACCOUNTING

$2,000,000 DOWNTOWN PROCEEDS

1) BDI Market Study

2) Hitchcock Site Concept Plan

3) Acquisition- Samata Parcels (Actual Cost at Closing)

4) Economic Incentive Budget- 101 S First St

5) Public Works Building Demolition/Site Restoration

6) Ace Hardware Demolition/Site Restoration

7) 89- 91 Main Demolition/Site Restoration

8) Engineering, Legal & Contingency Costs

SUBTOTAL:

9) Implementation of Hitchcock Site Concept Plan

10) Downtown Economic Incentives- Other Properties

TOTAL:

$2,500

$5,000

$525,805

$350,000

$130,000 * $130,000 * $130,000 * $100,000

$1,373,305

$500,000

$125,000

$1,998,305

*Based on 2011 Estimate of Ace Demo and Rehab

$2,000,000 HUNTLEY ROAD PROCEEDS

1) Land Acquisition

2) Construction I Supervision

TOTAL:

$250,000

$1,566,500 * $1,816,500

*Projected Construction Cost Estimate

To:

From:

Re:

or an um President Nelson and Members of the Village Board

David Danielson

FY 2016/17 Budget Transmittal- Debt Service

The purpose of Fund 6 (Debt Service) is to track the long-term debt obligations of the Village. As a home-rule unit of government, the Village has the power to issue debt and provide for its repayment through property taxes without restriction. The Village, however, has chosen to pay its debt service obligations not through property taxes, but through collections received from the home rule sales taxes accounted for in Fund 4 (Capital Projects)

Because the outstanding bonds were issued as General Obligation Bonds, the Village enjoys a lower net interest rate cost on the borrowed funds. As outlined in the enabling Ordinances, the County has been instructed on an annual basis to levy property taxes sufficient to meet the Village's annual interest and principal payments. Because it is not the Village's intention to levy taxes for this purpose, the Village must formally abate the tax collection provisions on an annual basis and instruct the County Clerk not to levy this amount. As the Board is aware, the 2015 levy (to be collected in 2016/17) has been abated and therefore, no property taxes will be received in FY 2016/17 for the repayment of debt service requirements. Please note that the financial obligations pertaining to the 2015 GO Refunding issue that closed on December 22, 2015 are included in FY 2016/17 budget.

Included in Fund 6 for the 2016/17 fiscal year is a transfer of $2,000,784 for the following principal/interest obligations:

2015 $9,350,000 Debt Service Schedule- FY 2016/17

07/01/16 01/01/17 01/01/17

$158,655.00 $755,000.00 $151,000.00

Total FY 16/17 $1,064,655.00

Interest Payment Principal Payment Interest Payment

2010 $4,000,000 Debt Service Schedule- FY 2016/17

07/01/16 01/01/17 01/01/17

$ 33,534.31 $400,000.00 $ 33,534.31

Total FY 16/17 $467,068.62

Interest Payment Principal Payment Interest Payment

2007 IEPA Loan $6,794,964 Debt Service Schedule- FY 2016/17

06/01/16 06/01/16 12/01/16 . 12/01/16

$178,446.42 $ 56,083.65 $180,677.00 $ 53,853.07

Total FY 16/17 469,060.14

Principal Payment Interest Payment Principal Payment Interest Payment

DATE: 03/03/2016 TIME: 13:15:03 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE OPERATING TRANSFERS REVENUES

INTERFUND REVENUE

ACCOUNT DESCRIPTION

6-20-5-1000 OPERATING TRANSFER FROM FUND 1 6-20-5-4000 OPERATING TRANSFER FROM FUND 4 6-20-5-5000 OPERATING TRANSFER - FUND 5

TOTAL INTERFUND REVENUE TOTAL REVENUES: OPERATING TRANSFERS

DEBT SERVICE EXPENSES

VFF DEBT SERVICE 6-14-8-0800 6-14-8-7020 6-14-8-8000 6-14-8-8010 6-14-8-8015 6-14-8-8016 6-14-8-8020 6-14-8-8030 6-14-8-9000

GOB 2007 PRINCIPAL RETIREMENT GOB 2007 INTEREST EXPENSE IEPA LOAN REPAYMENT IEPA LOAN - INTEREST GOB 2015 PRINCIPAL RETIREMENT GOB 2015 INTEREST EXPENSE GOB 2010 PRINCIPAL RETIREMENT GOB 2010 INTEREST EXPENSE BOND PAYMENT FEES

TOTAL VFF DEBT SERVICE TOTAL DEBT SERVICE



FUND: DEBT SERVICE DEPARTMENT

--2014-ACTUAL

0 1, 348' 318

64,942

1,413,260 1,413,260

550,000 283,606

0 0 0 0

375,000 140,079

0

1,348,685 1,348,685

1,413,260 1, 348' 685

--2015-ACTUAL

0 1, 306,188

147,945

1,454,133 1,454,133

570,000 263,668

0 0 0 0

385,000 87,520

0

1,306,188 1, 306,188

1,454,133 1,306,188

BUDGETED

0 1,768,590

0

1,768,590 1,768,590

590,000 243,006 350,311 118,749

0 0

390,000 76,524

0

1,768,590 1,768,590

1·, 768,590 1,768,590

2016 8 MO.

ACTUAL

0 1, 790, 697

(19, 202)

1,771,495 1,771,495

590,000 243,006 350,310 118,749

0 0

390,000 79,429

0

1,771,494 1,771,494

1,771,495 1,771,494

P.i'.GE:

--2017-REQUESTED

PROJECTED BUDGET

0 1,790,697

0

1,790,697 1,790,697

590,000 243,006 350,310 118,749

0 0

390,000 79,429

0

1,771,494 1,771,494

1,790,697 1,771,494

0

0 2,000,784

0

2,000,784 2,000,784

0 0

359,123 109,937 755,000 309,655 400,000

67,069 0

2,000,784 2, 000,784

2,000,784 2,000,784

0

1

J {

-SJ.

General Obligation Refunding Bonds Series 2015

Total Bond Issue: $9,350,000

Date Interest Principal Total .~-·-.~=-

07/01/16 158,655.00 - 158,655.00

01/01/17 151,100.00 755,000 906,100.00

07/01/17 143,550.00 - 143,550.00

01/01/18 143,555.00 785,000 928,550.00

07/01/18 135,700.00 - 135,700.00

01/01/19 135,700.00 795,000 930,700.00

07/01/19 127,750.00 - 127,750.00

01/01/20 127,500.00 810,000 937,750.00

07/01/20 115,600.00 - 59,800.00

01/01/21 115,600.00 840,000 955,600.00

07/01/21 103,000.00 - 103,000.00

01/01/22 103,000.00 860,000 963,000.00

07/01/22 90,100.00 - 90,100.00

01/01/23 90,100.00 885,000 975,100.00

07/01/23 72,400.00 - 72,400.00

01/01/24 72,400.00 885,000 957,400.00

07/01/24 54,700.00 54,700.00

01/01/25 54,700.00 180,000 234,700.00

07/01/25 51,100.00 51,100.00

01/01/26 51,100.00 190,000 241,100.00

07/01/26 47,300.00 47,300.00

01/01/27 47,300.00 195,000 242,300.00

07/01/27 43,400.00 43,400.00

01/01/28 43,400.00 205,000 248,400.00

07/01/28 39,300.00 39,300.00

01/01/29 39,300.00 215,000 254,300.00

07/01/29 35,000.00 35,000.00

01/01/30 35,000.00 220,000 255,000.00

07/01/30 30,600.00 30,600.00

01/01/31 30,600.00 230,000 260,600.00

07/01/31 26,000.00 26,000.00

01/01/32 26,000.00 240,000 266,000.00

07/01/32 21,200.00 21,200.00

01/01/33 21,200.00 250,000 271,200.00

07/01/03 16,200.00 16,200.00

01/01/34 16,200;00 260,000 276,200.00

07/01/34 11,000.00 11,000.00

01/01/35 11,000.00 270,000 281,000.00

07/01/35 5,600.00 5,600.00 07/01/35 5,600.00 280,000 285,600.00

"""'""""-'=~===--~"-~""""'-~~-:!"~""""'~""=-•~---""""-""""~~,._,~~~""'~=""'·-'=-:W--f-"'c'-'"~'Z"'"?>""- .. ·~--

General Obligation Bonds Series 2010

Total Bond Issue: $4,000,000

te Interest Principal Total ~

07/01/16 33,534.31 - 33,534.31

01/01/17 33,534.31 400,000 433,534.31

07/01/17 28,139.31 - 28,139.31

01/01/18 28,139.31 410,000 438,139.31

07/01/18 22,076.44 - 22,076.44

01/01/19 22,076.44 420,000 442,076.44

07/01/19 15,319.69 - 15,319.69

01/01/20 15,319.69 435,000 450,319.69

07/01/20 7,897.50 - 7,897.50 01/01/21 7,897.50 450,000 457,897.50

Due Date Total Due

06/01/16 234,530.07

12/01/16 234,530.07

06/01/17 234,530.07

12/01/17 234,530.07

06/01/18 234,530.07

12/01/18 234,530.07

06/01/19 234,530.07

12/01/19 234,530.07

06/01/20 234,530.07

12/01/20 234,530.07

06/01/21 234,530.07

12/01/21 234,530.07.

06/01/22 234,530.07

12/01/22 234,530.07

06/01/23 234,530.07

12/01/23 234,530.07

06/01/24 234,530.07

12/01/24 234,530.07

06/01/25 234,530.07

12/01/25 234,530.07

06/01/26 234,530.07 12/01/26 234,530.07

IEPA

Wastewater Loan L17-261600

Repayment Schedule East Dundee

Principal

178A46.42

180,677.00

182,935.46

185,222.15

187,537.43

189,881.65

192,255.17

194,658.36

197,091.59

199,555.23

202,049.67

204,575.29

207,132.48

209J21.64

212,343.16

214,997.45

217,684.92

220A05.98

223,161.05

225,950.57

228,774.95 231,635.65

Interest Principal Balanc

56,083.65 4,308,245.85

53,853.07 4,127,568.85

51,594.61 3,944,633.39

49,307.92 3J59A11.24

46,992.64 3,571,873.81

44,648.42 3,381,992.16

42,274.90 3,189,736.99

39,871.71 2,995,078.63

37A38.48 2J97,987.04

34,974.84 2,598A31.81

32A80.40 2,396,382.14

29,954.78 2,191,806.85

27,397.59 1,984,674.37

24,808.43 1,774,952.73

22,186.91 1,562,609.57

19,532.62 1,347,612.12

16,845.15 1,129,927.20

14,124.09 909,521.22

11,369.02 686,360.17

8,579.50 460A09.60

5J55.12 231,634.65 2,895.42 0.00

To:

From:

Date:

Re:

0 n President Nelson and Board of Trustees

David Danielson

February 24, 2016

Village of

We tDun

FY 2016/17 Budget Submittal- Fund #7- Springhill Gateway TIF

Fund 7 was created to track the proceeds received from TIF #2 (Springhill Gateway). As part of the redevelopment of the former Fashion Corner, the Village contributed $4 million in redevelopment costs and these costs are to be recouped through the collection ofTIF proceeds for a 23 year period.

Fiscal year 2016/17 will be the ninth year (out of 23) that the Village will be receiving TIF revenues as a reimbursement. It is projected that at the end of the 2015/16 fiscal year, this fund will have a balance of $490,000.

As part of the discussion concerning the 2015 Bond Issue for Capital Projects and Economic Development, the Board conceptually approved the transfer of TIF #2 Funds to Fund 4 to help finance a portion of the additional debt service for the new issue. The proposed amount of the transfer for FY 2016/17 is the sum of $120,000 (the estimated amount of TIF revenue for the upcoming fiscal year.

The only other costs pertaining to this Fund will be for the completion of the State required audits and annual reports as well as any legal expenses pertaining to the Fund.

It is estimated that this Fund will have a cash balance of $488,000 at the close of the 2016/17 fiscal year.

®Page 1

7- A

DATE: 03/03/2016 VILLAGE OF WEST DUNDEE PAGE: 1 TIME: 15:09:57 DETAILED BUDGET REPORT \:0 ID: BP430000.6SC

~ FUND: TIF #2 - SPRINGHILL GATEWAY

2016 -------------- --2017--ACCOUNT --2014-- --2015-- 8 MO. REQUESTED NUMBER ACCOUNT DESCRIPTION ACTUAL ACTUAL BUDGETED ACTUAL PROJECTED BUDGET -----------------------------------------------------------------------------------------------------------------------------

BEGINNING BALANCE 490,000

REVENUES REVENUES 7-00-0-1000 TIF CONTRIBUTIONS 63,925 124,681 75,000 115,617 115' 617 120,000

----------------- ------------------------------------- ----------TOTAL REVENUES· 63,925 124, 681 75,000 115,617 115,617 120,000

OPERF"TING TRANSFERS 7-00-5-1000 OPERF.TING TRANSFER - FUND 6 0 0 0 0 0 0 7-00-5-1100 OPERATING TRANSFER - FUND 5 0 0 0 0 0 0

------------------------ ------------------------------------- ----------TOTAL OPERF.TING TRANSFERS 0 0 0 0 0 0

FINANCE REVENUE 7-00-6-0000 INTEREST INCOME 0 0 0 0 0 0

------------------------ ------------------------------------- ----------TOTAL FINANCE REVENUE 0 0 0 0 0 0

OTHER REVENUES 7-00-8-4000 MISCELLANEOUS 0 ( 161) 0 0 0 0

---- ------------------------------------- ----------TOTAL OTHER REVENUES 0 (161) 0 0 0 0 TOTAL REVENUES: 63,925 124,520 75,000 115,617 115,617 120,000 EXE'ENSE-

vv 9-0200 TRANSFER TO VFF - CAPITAL 0 0 0 0 0 120,000 ------

TOTAL --- UNDEFINED CODE --- 0 0 0 0 0 120,000 TOTAL 0 0 0 0 0 120,000

ADMINISTRATIVE EXPENSES EXPENSES

ADMINISTRATIVE FEES 7-12-3-2400 AUDIT FEE 2,325 0 1,000 0 1' 0 00 1,000 7-12-3-7300 LEGAL FEES 0 0 1,000 0 1,000 1,000

-------------------------------- ----------TOTAL ADMINISTRATIVE FEES 2,325 0 2,000 0 2' 0 00 2,000 TOTAL ADMINISTRATIVE EXPENSES 2,325 0 2,000 0 2,000 2,000

SPRINGHILL GATEWAY PROJECT EXPENSES

LlATE: 03/03/2016 TIME: 15:09:57 ID: BP430000.6SC


SPRINGHILL GATEWAY PROJECT CAPITAL EXPENDITURES 7-29-5-1000 PROJECT CONS -VILLAGE PORTION

TOTAL CAPITAL EXPENDITURES TOTAL SPRINGHILL GATEWAY PROJECT




--2014-ACTUAL

0

--2015-ACTUAL

0

BUDGETED

0

2016 8 MO.

ACTUAL

0

PROJECTED

0

PAGE:

--2017-REQUESTED

BUDGET

0 ------------------------ ------------------------------------- ----------

0 0 0 0 0 0 0 0 0 0 0 0

63,925 124,520 75,000 115,617 115,617 610,000 2,325 0 2,000 0 2,000 122,000

- ~. C')l) . - ~ 488,000

2 ~ (

["'

To:

From:

Date:

Re:

Village of

We tDun

n u President Nelson and Board of Trustees

David Danielson

March 4, 2016

FY 2016/17 Budget Submittal- Carrington Reserve Special Service Area

Fund C was created to separately track the proceeds from the Special Service Area that was created to provide funding for the maintenance of the wetlands located within the Pulte Carrington Reserve Subdivision.

The amount of the property taxes that are anticipated to be collected in FY 2016/17 is $25,000 based on the 2015 property tax levy. Projected expenditures include the continued maintenance of the natural landscaping within the_ corridors of the Timbers and Valleys Subdivision as well as the maintenance of the natural ground covers within the Jelkes Creek Corridor. Additional work includes the removal of diseased/dead ash trees in the area.

$25,000 is budgeted to be expended for this purpose within the 2016/17 budget year. It is anticipated that this Fund will have a cash balance of $10,000 as of April 30, 2017.

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DATE: 03/04/2016 TIME: 0 9 : 2 9 : 18 ID: BP430000.6SC

ACCOUNT NUMBER

BEGINNING BALANCE

REVENUES TIF REVENUES C-00-0-1100

TOTAL TIF REVENUES

FINANCE REVENUE C-00-6-0000

ACCOUNT DESCRIPTION

PROPERTY TkXES - SSA #4

INTEREST INCOME

TOTAL FINANCE REVENUE TOTAL REVENUES: EXPENSES

EXPENSES C-00-3-3000

TOTAL EXPENSES TOTAL


CONTRACTUAL SERVICES



FUND: SSA#4 - CARRINGTON

--2014-ACTUAL

29,974

29,974

0

0 29,974

44,975

44,975 44,975

29,974 44,975

(15, 001)

29,974 44,975

--2015-ACTUAL

34,958

34,958

0

0 34,958

13,765

13,765 13' 7 65

34,958 13,765 21,193

34,958 13,765

BUDGETED

35,000

35,000

0

0 35,000

32,500

32,500 32,500

35,000 32,500 2,500

35,000 32,500

2016 8 MO.

ACTUAL

34,955

34,955

0

0 34,955

14,860

14,860 14,860

34,955 14,860 20,095

34,955 14,860

PAGE:

--2017-REQUESTED

PROJECTED BUDGET

35,000

35,000

0

0 35,000

22, 000

22,000 22,000

35,000 22,000 13,000

35,000 22,000

10,000

25,000

25,000

0

0 25,000

25,000

25,000 25,000

25,000 25,000

0

35,000 25,000 10,000

1

VILLAGE ATTORNEY PROSECUTOR

POLICE DEPARTMENT

FIRE DEPARTMENT

VILLAGE OF WEST DUNDEE

ORGANIZATIONAL CHART

May 1, 2016

ELECTORATE

PRESIDENT CLERK

BOARD OF TRUSTEES

VILLAGE MANAGER

ADMINISTRATION/ FINANCE

DEPARTMENT

BOARDS AND COMMISSIONS

Appearance Review Commission

Police and Fire Commission

Planning and Zoning Commission

PUBLIC WORKS

DEPARTMENT

COMMUNITY DEVELOPMENT DEPARTMENT

POSITION MINIMUM

Village Manager

Police Chief 9S,509

Director of Public Works 93,636

Fire Chief

Finance Director

Community Development Director

Police Lieutenant 87,664

Assistant Fire Chief 85,945

Chief Building Inspector 67,816 66,486

Water Superintendent 61,388

PW Supervisor 60,184

POSITION MINIMUM

Police Sergeant (MAP Contract)*

Fire Lieutenant 76,371 74,874

Police Officer (MAP Contract)* 55,793 54,699

Firefighter/Paramedic (Fire Contract) 57,710 56,578

Building Inspector 52,171

Crew Leader 51,148

Mechanic

Executive Secretary 45,985

Records Supervisor 45,083 -Maintenance Worker II 47,177

Utility Worker II 46,252

Community Service Officer

Secretary 38,201

Finance Coordinator 37,452

Finance Clerk 37,537

Maintenance Worker I 36,801

Clerk 34,715 34,034

*no adjustments made due to union negotiations

Joseph A. Cavallaro- Village Manager

VIlLAGE OF WEST DUNDEE 2016-2017 Salary Schedule

Proposed Salary Schedule

MERIT MERIT MERIT MERIT

By Employment Agreement

Review 1 Review2 Review3 Review4

82,722 85,795 88,869 81,100 84,113 87,126

78,810 81,249 83,688 86,127 77,266 79,658 82,050 84,442

59,273 62,752 66,234 69,714 58,111 51,522 64,936 68,347

60,429 63,148 65,867 68,586 59,244 61,910 64,576 67,242

54,715 57,259 59,803 62,347 53,643 56,138 58,633 61,128

48,504 51,023 53,542 56,061 47,553 50,023 52,493 54,963

49,340 51,503 53,666 55,829 48,373 50,494 52,615 54,736

40,294 42,387 44,480 46,573 39,505 41,558 43,611 45,664

39,351 41,165 42,979 44,793 38,580 40,359 42,138 43,917

36,463 38,211 39,959 41,707 35,748 37,462 39,176 40,890

\ \Ciient\S$\village-comm\Budget 16-17\2016-2017 Salary Schedule.xlsx

MERIT MERIT MAXIMUM

137,957 13S,252

115,454 113,190

88,133 86,405

84,921 83,256

Review 5 Review 6 MAXIMUM

91,941 95,014 98,087 90,138 93,151 96,164

88,566 91,005 93,448 86,834 89,226 91,616

73,194 76,675 80,155 71,758 75,172 78,583

71,305 74,024 76,744 69,908 72,574 75,239

64,891 67,435 69,985 63,623 66,118 68,613

58,580 61,099 63,621 57,433 59,903 62,374

57,992 60,155 62,321 56,857 58,978 61,099

48,666 50,759 52,858 .47,717 49,770 51,822

46,607 48,421 50,239 45,696 47,475 49,254

43,455 45,203 46,955 42,604 44,318 46,034

Village of West Dundee: Full Time Authorized Personnel Summary

Department 2010 2011 2012 2013 2014 2015 2016 2017

Administration I Finance Village Manager 1 1 1 1 1 Finance Director 1 1 1 1 1 Assistant to Village Manager 0 0 0 0 0 0 0 0 Economic Development Co. 0 0 0 0 0 0 0 0 Executive Secretary 1 1 1 1 1 1 1 1 Accountant I Treasurer 0 0 0 0 0 0 0 0 Administrative Analyst 0 0 0 0 0 0 1 0 Finance Clerk 1.5 1.5 1 1 1 1 1 1 Full Time Total 4.5 4.5 4 4 4 4 5 4

Community Development Community Dev. Director 1 1 1 1 1 1 Chief Building Official 1 1 1 1 1 1 Building Inspector 0 0 0 0 0 0 0 0 Executive Secretary 0.75 0.75 0.75 0.75 0.75 0.75 0 0 Full Time Total 2.75 2.75 2.75 2.75 2.75 2.75 2 2

Fire Chief 1 1 1 1 1 1 Asst. Chief 0 0 0 0 0 0 0 0 Lieutenant 4 4 4 3 3 3 3 3 Firefighter/Paramedic 9 7 7 7 7 7 7 6 Building Inspector 0 0 0 0 0 0 0 0 Building Commissioner 0 0 0 0 0 0 0 0 Secretary 0.25 0.25 0.25 0.25 0.25 0.25 0 0 Full Time Total 14.25 12.25 12.25 11.25 11.25 11.25 11 10

Police Chief 1 1 1 Lieutenant 0 0 0 1 Captain 0 0 0 0 0 0 0 0 Sergeant 5 5 4 4 4 4 4 4 Detective 2 2 2 2 2 2 2 2 Patrol Officer 13 12 12 11 11 11 11 11 Community Services Officer 1 1 0 0 0 0 0 0 Records Supervisor/Admin. Sup. 1 0 1 1 1 1 1 1 Secretary 1 1 1 1 1 0 0 0 Finance/Records Clerk 0.5 0.5 1 1 1 1 1 1 Full Time Total 24.5 22.5 22 22 22 21 21 21

Public Works Director 1 1 1 Assistant Director 0 0 0 0 0 0 0 0 Secretary 1 1 1 1 1 0 0 0 Water Superintendent 1 1 1 1 1 1 1 1 Street Superintendent 1 1 1 1 1 0 0 0 Water Plant Operator 1 1 1 1 1 1 1 1 Crew Leader 1 1 1 1 1 2 2 2 Utility Workers (I and II) 2 2 2 2 2 2 3 3 Mechanic 0 0 0 0 0 1 1 1 Maintenance Workers (I and II) 6 6 6 6 6 5 5 5 Full Time Total 14 14 14 14 14 13 14 14

Grand Total 601 561 551 541 541 521 531 511

3n/2016 4:43 PM Personnel summary Full Tim.e

Village of West Dundee: Part-Time Personnel Summary

Department 2010 2011 2012 2013 2014 2015 2016 2017

Administrative Services Administrative Assistant 0 0 0 0 0 0 0 2 Accountant 0 0 0 0 0 0 0 0 Clerk 1 1 1 1 1 1 1 1 Planning and Zoning Assistant 0 0 0 0 0 0 0 0 IT Coordinator 1 1 1 1 1 1 1 1 IT Assistant 0 1 1 1 1 2 2 2 Part-Time Total 2 3 3 3 3 4 4 6

Fire Secretary 0 0 0 0 0 0 0 0 Plumbing Inspector 0 0 0 0 0 0 0 0 Fire Prevention Coordinator 1 1 1 1 1 1 Firefighters/Paramedics/EMTs 35 35 35 35 35 35 35 35 Part-Time Total 35 35 36 36 36 36 36 36

Community Development Secretary 1 1 1 1 1 0 3 2 Plumbing Inspector 1 1 1 1 1 1 1 0 Planning and Zoning Assistant 1 1 1 1 1 1 1 1 Property Maintenance Inspector 0 0 0 0 0 1 1 2 Building Inspector 0 0 0 0 0 0 0 0 Part-Time Total 3 3 3 3 3 3 6 5

Police Police Officer 0 0 3 3 3 3 3 Records Clerk 1 0 0 0 0 3 3 2 Crossing Guard 1 1 0 0 0 0 0 0 Jailer 1 1 2 2 2 2 2 1 DARE Officer (Seasonal) 1 1 1 1 1 1 1 1 Secretary 0 0 0 0 0 0 0 1 Community Services Officer 1 1 1 1 1 1 1 0 Part-Time Total 5 4 5 7 7 10 10 8

Public Works Secretary 0 0 0 0 0 2 2 2 Part-time Grounds 0 0 0 0 0 0 1 1 Part-time Janitor 0 0 0 0 0 0 1 1 Seasonal Employees 6 4 5 5 . 6' 5 5 5 Part-Time Total 6 4 5 5 6 7 9 9

Grand Total 551 sol s5l 641

3/7/2016 4:42PM Personnel Summary Part- Time

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