4 ordinary meeting 1 - cairns regional council · 9/25/2019 · the project will revitalise...

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Agenda – Ordinary Meeting 25 September 2019 - #6165597

ORDINARY MEETING

25 SEPTEMBER 2019 1

FLORENCE STREET LINK PT18152 Paul Stubbs | 50/5/75 | #6180173 RECOMMENDATION: That Council: 1. Approves the construction of the Florence Street Link project with an overall

Project Launch Budget of $10,500,000 (excluding GST) and an Approved End Date of 1 December 2020.

2. Delegates authority to the Chief Executive Officer in accordance with the

Local Government Act 2009 to enter into contracts, negotiate, finalise and execute any and all matters associated with or in relation to this project subject to Council’s normal procurement policies and practices.

EXECUTIVE SUMMARY:

This report seeks endorsement of the Project Launch Approval for the Florence Street Link Project. Florence Street provides an important pedestrian link between major cultural & tourism attractions: The Precinct (Munro Martin Parklands & The Cairns Performing Arts Centre), Cairns Aquarium & Esplanade Parklands. Florence Street also serves as a key public transport connection. The Florence Street Link project (from the Cairns Esplanade to Grafton Street) is a project arising out of Council’s Cairns City Centre Masterplan adopted in April 2019. The project aims to address safety and pedestrian connection issues through the replacement of two existing roundabouts with signalised intersections. In keeping with Council’s Tropical Urbanism Policy, Florence Street will become an extension of Munro Martin Parklands, with flowering shade trees, feature lighting, covered walkways and revitalised footpaths. BACKGROUND:

Florence Street and its surrounds are home to a number of significant tourism and cultural facilities and attractions, including Munro Martin Parklands, Cairns Performing Arts Centre (CPAC), and the Cairns Aquarium in which considerable investment has recently been made. Combined, these three core cultural and recreational facilities are expected to cater to more than 500,000 visitors per year. Florence Street also has several hotels and a 24-hour medical clinic and is anchored by the Esplanade Parklands and the Cairns War Memorial Cenotaph.

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The project will revitalise Florence St enhancing the connection between major cultural and tourism attractions. It will support the development of existing sites along Florence St earmarked for tourism development resulting in increased investment and economic activity. The project will improve the safety of the street for motorists, cyclists and pedestrians. The conversion of the roundabouts at Lake and Abbott Street to signalised intersections will provide controlled pedestrian crossings and cycle lanes, and remove pedestrian and cycle conflicts which have resulted in ten crashes within the past seven years, six of those involving cyclists. The project includes a planted median treatment which will provide a barrier separating opposing traffic flows, and improved road lighting resulting in enhanced visibility at night with centre street lights. Improved, DDA compliant footpaths and kerb ramps will also be delivered improving access for those in wheelchairs and the visual and hearing impaired. The addition of cycle lanes will provide improved safety for cyclists along the corridor and the project will include special line marking treatments to further mitigate risks and improve safety. Improving safety and pedestrian accessibility is critical as Florence Street is becoming a key pedestrian spine which will become increasingly popular as new attractions/facilities along the street come online. A concept overview, concept palette and concept imagery of the proposed upgrade is included at Attachment 2. Key infrastructure upgrades that will be delivered include: traffic signalisation of the Abbott and Lake Street intersections footpath, kerb & channel renewals on both sides of the road where required road and car parking bay reconfigurations road pavement improvements street lighting improvements between Abbott Street and Grafton Street (removal of

old timber poles of road shoulders and replacement with new LED lights on steel poles within the centre medians)

streetscape improvements including irrigated, landscaped centre median islands and additional street tree plantings and gardens creating more shade and ensuring consistency with the tropical urbanism design principle outlined in the Cairns City Centre Master Plan

a covered walkway to the Aquarium frontage contemporary, attractive lighting of trees and other features.

COMMENT:

The Florence Street Link project will be project managed and constructed by Infrastructure Services (Capital Projects Delivery and Cairns Works Construction). The detailed design of the project is underway, including water main replacement design. The project has been accelerated in order to allow construction to commence before all three blocks are fully designed and documented. Construction is estimated to take approximately twelve months to complete however this is largely dependent on weather and underground services impacts. A staged approach

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is proposed to mitigate live traffic impacts. Works will generally be undertaken during the day to manage impacts on nearby hotels. Cairns Works are programmed to commence Early Works towards the end of October 2019. This will include replacement of aged water mains and other services where practical. Once underground service relocations are complete, construction is currently planned to start on the Abbott St signalised intersections in December 2019 during the school holidays to minimise traffic disruptions. Removing roundabouts and constructing new road pavements under traffic will require lane closures and switching of traffic flows resulting in traffic disruptions. Streetscape works would then commence in the Esplanade to Abbott Street section of the project, with works moving west block by block towards Grafton Street. The majority of street trees in the area will be retained and additional trees, shrubs and other planting provided, however some tree removals of existing trees will be required. The streetscape works overall will provide a significant increase in plantings and amenity to Florence Street. OPTIONS:

Option 1 – recommended option That Council approves the Project Launch Approval for an amount of $ 10,500,000 with an Approved End Date of 1 December 2020. Or Option 2 Council does not approve the Project Launch Approval and not proceed with the project at this time. CONSIDERATIONS:

Risk Management:

Description of Risk Impact of Risk Proposed Solution Costs increase once final design is complete and costed

Cost and time increase

Remove scope to maintain budgets

Latent Conditions / Inclement Weather

Cost / time increases

Project contingency (20% approx.) allocated Manage open work faces

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Description of Risk Impact of Risk Proposed Solution Clashes with existing public utilities and damage to CRC’s aged water mains

Cost / time increases

Contingency included in cost plan Replace services ahead of time under controlled conditions e.g. water mains

Impact to local business / schools

Business Interruption

Minimise night works Remove Abbott St roundabout during school holidays to minimise impact on St Monica’s College Ensure adequate public consultation

FINANCE:

The total existing budget allocation for this project is $15,153,000 which is comprised of $9,933,000 allocated in 2019/20 and $4,934,000 in 2020/21 and a $286,000 allowance for previous years. The current concept design estimate for the project is $10,500,000 which includes:

1. Contingency: $1,739,990 (allowance for latent conditions, wet weather delays and costing accuracy for concept level estimates).

2. Water main replacement: $400,000 (allowance to only replace aged water mains that are directly at risk due to construction activities). Cairns Water and Waste may take the opportunity replace additional aged mains in Florence St. However, at the time of drafting this report, this matter was yet to be decided and no further allowance is made in this PLA. Initial estimates indicate additional main replacement costs could be in the order of $1.6M in addition to the proposed PLB.

3. Walkway shelter in front of Aquarium: $420,000. The Project Launch Approval (PLA) is based on costings at partial design stage. Detailed design will follow in stages during construction in order to fast track the project. Further costings will be undertaken during these stages and reconciled against original allowances / budgets. Refer to the attached proposed PLA for further financial information. There is currently no external grant funding for this project. CONSULTATION:

A door knock occurred by the CBD Place Manager in September 2017. This was to seek early feedback with businesses/property owners after the Florence Street project was released to the media. A one-page information flyer (#5551010) was provided. Feedback comments can be reviewed in document #5554899. Project scope has since changed and the revised project details have been mentioned in budget media releases.

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In anticipation of the recommendation being adopted, Council officers are drafting and will execute a detailed communications plan should the project be launched, using Attachment 2 concept imagery and further detailed design and project delivery information as it matures. This plan includes broader public notification of the works as well as targeted stakeholder notification proposed for September / October 2019. ATTACHMENTS:

Attachment 1 – Project Launch Approval – PT18152 - #6117273 Attachment 2 – Concept Plan and Imagery

Ray Plasto Manager Capital Projects Delivery

Bruce Gardiner General Manager Infrastructure Services

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Attachment 1 – Project Launch Approval – PT18152 Florence Street Link #6117273

1 PROGRAM NAME DM# 6117273

PROJECT NAME

PROJECT NUMBER

INTERNAL/EXTERNAL

DEPARTMENT

UNIT

ASSET CLASS

2

It is recommended that

Comment

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4 Proposed PLA date PCA 15/10/2019 PPA 09/10/2019 PDA 25/09/2019 PLA 25/09/2019

Milestone 1

Milestone 2

Milestone 3

Milestone 4

Milestone 5

Proposed end Date (PF) PCA 01/06/2021 PPA 01/12/2020 PDA 01/12/2020 PLA 01/12/2020

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Source PCA PPA PDA PLA

Revenue $15,406,000 $15,364,232 $15,364,232 $15,364,232

Developer Contributions $0 $0 $0 $0

Other (please specify) $0 $0 $0 $0

Operations $0 $0 $0 $0

Grants $0 $0 $0 $0

Total $15,406,000 $15,364,232 $15,364,232 $15,364,232

GRANT ID 0

PROJECT MANAGEMENT FRAMEWORK

Comment:(include any budget transfer required)

CLIENT EXTERNAL (Full Name)

0

CEO

Project Launch Budget (PLB) - refer to Section 10

approves the Project Launch Approval (PLA) for project PT18152

Commence on Site, after notifications VMS boards etc - Early Works

Complete Full Design

Construction complete

Milestone (Outline major milestone activities and their forecast completion)

PT18152

PROJECT APPROVAL DOCUMENT

Florence St Link

SECTION E

PROJECT LAUNCH APPROVAL

PROJECT DESCRIPTION

Project Drivers / Objectives

Upgrade of Florence Street betweent the Esplanade and Grafton Street, including traffic signalisation at the intersections of Abbott St/Florence St and Lake St/Florence St, footpath renewals, road reconfiguration and pavement within kerb-to-kerb, and some extents of shade struture renewal and/or installation

Pedestrian connectivity, road renewal, intersection safety and performance

$10,500,000

1/12/2020

RECOMMENDATION

Division 5 - Richie Bates

CLIENT INTERNAL

Capital Projects Delivery

0

0

0

COUNCIL DIVISIONINTERNAL

BRANCH

Date

9/10/2019

25/09/2019

21/10/2019

NEW/RENEWAL/UPGRADE

Infrastructure Services

0

ASSET NUMBER0

Approved End Date (AED) - refer to Section 4

15/01/2020

1/12/2020

Complete Water Main replacement design and package of early works

Report to Council for PLA

Florence St Link

FINANCIAL INFORMATION

PROJECT FUNDING SOURCES

Grant Funding Agreement DM#Note: $400K allowed to replace aged water mains in construction zone only, additional water main replacements adjacent to construction zone have not been allowed for in the budget.

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Cost to Mitigate

incl

$2M approx, cost sharing proposed with CWW - 400k allowed

incl

$200k allowed

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Client Representative

Deliverer Representative

Project Manager

Other

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Initial Budget Estimate Submission 12,705,303$ PCA 12,705,303$ PPA $10,500,000 PDA $10,500,000

Phase Contingency (incl. in Total)

INITIATE $50,000 P 100

PLAN $400,000 P 100

DESIGN $750,000 P 100

DELIVERY $9,200,000 $1,740,000 P 100

FINALISE $100,000 P 100

10,500,000$ 1,740,000$

Strategically replace ahead of time under controlled conditions

TOTAL

LA - David Wilson, Ross Percival Senior Project Engineer

MINIMUM ENERGY PERFORMANCE STANDARDS FOR CAPITAL WORKS PROJECTS

Does the design and construction comply with Council’s Minimum Energy Performance Standards?

Yes Supporting Document Number DM#

COUNCIL GENERATED WASTE

Will this project produce Council generated waste? (i.e. excavation, demolition)

Yes Supporting Document Number DM#

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Status

Complete

Cost and timeTime and cost contingencies provided. Manage open workfaces appropriately

Remove scope (e.g. covered walkways, porphry, corner treatments, )to manage budgets

Design delays commencement and approvals political risk and delay

Burst water mains, damage to other existing utils cost and time

Accelerate design

Wet season delays

Proposed Solution

Ray Plasto

Bruce Gardiner

Paul Stubbs

Description of Risk

Cost increase once detailed design complete.

PDA / PLA based on concept design costings.

RISKS- Describe any additional risks identified after the PDA

(Outline the major risks associated with the project which may impact on delivery of the scoped project on time and on budget)

Impact of Risk

RESPONSIBLE OFFICERS

Not Started

Not Started

PROCUREMENT ARRANGEMENTS

Outline the procurement arrangements to be followed or those that have been followed for the project. This relates only to the substantive components of the project.

Consultants were procured through CRC's ROPS. Construction works will be undertaken by Cairns Works Construction using local sub-contractors procured through Council's procurement panels. The PDA and PLA is based on costings at concept design stage. Detailed design will follow in stages during construction in order to fast track the project.

REVISED PROJECT BUDGET ESTIMATE (Outline the details for each main project phase) at Launch Approval

TotalP (Accuracy)

$50,000

REVISED PROJECT BUDGET ESTIMATE (Outline the details for each main project phase) at Launch Approval

Project Phase Estimate / Cost

Complete $400,000

$750,000

$9,200,000

$100,000

$10,500,000

$10,500,000PROJECT LAUNCH BUDGET (PLB) REQUIRED

In Progress

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Year 1 Year 2 Year 3 Years 4-5 Years 6-10 TOTAL

$0 $0 $0 $0 $0 $0

$497,232 $9,933,000 $69,768 $0 $0 $10,500,000

$497,232 $9,933,000 $69,768 $0 $0 $10,500,000

$497,232 $7,000,000 $3,002,768 $0 $0 $10,500,000

Previous Years 2019/20 2020/21 2020/21 TOTAL

$286,000 $9,933,000 $4,934,000 $0 $15,153,000

$497,232 $7,000,000 $3,002,768 $0 $10,500,000

-$211,232 $2,933,000 $1,931,232 $0 $4,653,000

If yes, annual estimate

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Name:

Position:

Signature: Date: 11/09/2019

Name:


Name:


Approved by CouncilSumbitted to:

Date:

File Number

YAll necessary planning and other statutory approvals have been identified and/or responsibility for obtaining such approvals has been allocated.

LEGAL REVIEW OF UNDERLYING CONTRACTS

Has PLB for this Project been included in the 10 year Capex Projections? Y

YHave the major underlying contracts been reviewed by Council's legal advisors?(If no, outline below how contracts have been drafted)

Endorsed by General Manager: (Delete if not applicable )

Paul Stubbs

Project Manager

Ray Plasto

Bruce Gardiner

50/5/75

YDoes a report need to go to Council? i.e. over CEO delegation6180173

Ordinary Meeting(as per Capital Expenditure Delegations)

Submitted for Approval by Project Manager:

Endorsed by Branch Manager:

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Is there going to be significant variance in operating costs?

OPERATIONAL VARIANCE

0 $0

Cost Estimates #6161489

APPROVAL

Concept Plan #6184597Communcations Plan #6180951

VARIATIONS IN THE ORIGINAL BUDGET VS PLB

Estimate at PCA (or previous year budget allocations)

Estimate at PPA

Estimate at PDA

Estimate at PLA

Comment:

DM# if applicableDM# if applicable

ATTACHMENTS

25 September 2019

Adopted Budget

PLB

VARIATIONS IN THE ORIGINAL BUDGET VS PLB

Document Number:

DM# if applicable

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Attachment 2 – Concept Plan and Imagery

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4 ordinary meeting 1 - cairns regional council · 9/25/2019 · the project will revitalise...

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