4 steps to effective time management - turning time into productivity
DESCRIPTION
4 steps you can do to make your time more productive, better connect what you do to what you achieve, reduce your stress and help better manifest your success. Try these techniques over 2 weeks and you will see resultsTRANSCRIPT
4 Steps To Effective Time Management
RISING TIDES ALLIANCE Business Networking
White Plains, NY November 12th, 2014
Turning Time Into Productivity
© MyEureka Solu.ons 2014
Presents
What is time management? Time Management: the ability to use one's 0me effec0vely or produc0vely, especially at work. "0me management is the key to efficient working"
What Are Your Most Common Challenges To Time Efficiency? • Distrac0ons / Focus • Misjudging 0me required • Lack of priority • Ra0onalizing (“Can do it tomorrow…”) • Lack of commitment to success
What Are The 5 BIG TM Lies? Big Lie #1 “I am not in control of my distrac1ons.” Big Lie #2 “I can effec1vely mul1-‐task and I have to to get everything done.” Big Lie #3 “I know I should do this…I will but I don’t have 1me right now.” Big Lie #4 “My stress comes from outside.” or “I do beAer under pressure.” Big Lie #5 “I know my goals and I don’t worry because I usually get there.”
Keys to Productivity • Have an EFFECTIVE Time Management Plan
• Cascading GOALS to scheduled behaviors enables success • Reducing stress brings an instant produc0vity upgrade
• Stop lying to yourself
4 Steps To Effective Management 1. Cascade GOALS to manage your
priori0es
2. Learn how to act as a MINDFUL UNITASKER
3. See your ac0ons in terms of CONSEQUENCES
4. Manage your TIME BUCKET LIST
1. Use Goals to Drive Actions Most people have goals but they tend to be…
Bo^om line Mid or Long Term (quarter, annual) Overly flexible SMART but distant
Great Time Managers… • Use SMART GOALS to drive Weekly and/or Daily Ac0vity • Cascade Annual Goals into manageable chunks and 0med milestones
• Are clear why their goals are important to them and care about the consequences of success/failure
2. Become a Mindful Unitasker Mul0tasking for produc0vity is a myth… • You can only give full a^en0on to one thing • Unfocused ac0ons lead to stress MINDFULNESS: Awareness in the present moment without judgment Learn how to perform MINDFUL ac0vity: • Observe the difference in a basic ac0vity (ea0ng, listening) when you are fully engaged and focusing
• Do one thing at a 0me, do it very well, and then move on • MINDFULNESS not only reduces stress but promotes a posi0ve sense of accomplishment because you are aware of what you have done
3. See Activity by Consequence The Covey Model for Priori0zing is all about understanding the CONSEQUENCES of COMPLETING or NOT DOING a given ac0vity
4. Create Your Bucket List Rather than the 2 dimensional thinking of PRIORITIZING put your ac0vity in the prac0cal way we think of tasks: • Put your To Dos into the appropriate bucket • Schedule every item in your Must Do bucket • Move one item a day from Should Do to your Must Do bucket • Move one item a week from Could Do to Should Do • Put a 0me limit on your buckets that make sense for you, an example: Must = 1
day, Should = 1 week, Could = 1 month If you expect it to get done you should schedule it to be done! MUST DO SHOULD DO COULD DO
Prioritize and Put in a Bucket Keating(Electric 11/10/14
MyEureka Solutions
TIME%MANAGEMENT%MATRIXNOT
URGENT URGENTtime
CRISES PLANNINGDEADLINES EMPOWERMENT
IMPORTANT MEETINGS CREATIVITYPROPOSALS STRATEGYCUSTOMER(CALL BILLING(
consequence
EMAILS TRIVIAL(MATTERSPROJECTS ESCAPE(ACTIVITIES
NOT INTERRUPTIONS CHIT(CHATIMPORTANT MEETINGS
Takeaways… 1. Cascade your GOALS to translate into daily behaviors or
ac0vi0es that you can schedule and measure 2. Try to prac0ce MINDFULNESS in an everyday task both with
work tasks and with home life tasks 3. Understand the priority of your tasks by seeing the
CONSEQUENCES or comple0on or dele0on or delay 4. Try and categorize your To Do’s into 3 Buckets: Must,
Should and Could Do for one week
Prac%cing EFFECTIVE TIME MANAGEMENT will make you more produc%ve while feeling proud of your accomplishments with less stress and help you more easily manifest your success!
Tom Fox President MyEureka Solu.ons LLC
1315 Park Ave. Mamaroneck, NY 10543 P: 917 539-‐6617 E: [email protected] h^p://www.myeurekasolu0ons.com
MyEureka Solu.ons Success Training Empowering Performance, Through Strategy & Skills
Contact Info
Rising Tides Alliance Based in Westchester County, NY, RTA is a networking organiza1on that believes networking should be more than handing out a business card or coaxing referrals. The true giver knows that the 1de raises all ships and allows you to be a person of value to others while doing very well for yourself. • www.rising0desalliance.com • Monthly member business to business networking • Meet 2nd Wednesday of each month at The Mansion in White Plains, N. B’way • Monthly small group or one-‐on-‐one facilitated networking • Business Programs in Sales and Key Opera0ng Issues • Member Expert Panels • Membership Info Contact:
Perry DiNapoli: 914 804-‐6234 [email protected]