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4QCCommon Assessment Framework

CAF self-assessment eTool

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CAF self-assessment eTool

Definition: an online management tool, allowing

- members of the self-assessment groups (SAGs) to introduce evidences of strengths and areas of improvement (AoI), and their individual scores

- the group administrator to gather the results of the SAG (scores and evidences), in order to prepare the consensus meeting

- the SAG administrator to introduce consensus scores

- the organisation administrator to submit the final scores to EIPA (voluntary); only then will EIPA have insight in the scores

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Virtual CAF application

Virtual organisation: Apogee, a big organisation who has decided to establish 3 self-assessment groups: SAG1, SAG2, SAG3

Levels

- Organisation administrator: responsible for the CAF application in the organisation & the main contact person for EIPA creates SAGs (SAG management) submits final CAF scores

- SAG administrator: person managing a SAG manages a SAG and its members (SAG management) registers strengths/AoI/scores resulting from the consensus meeting of the SAG

- Assessor: member of a SAG registers his/her individual strengths/AoI/scores

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Virtual CAF application: access codes

Level 1: Organisation administrator Apogee

Login: OrgAdmin

Password: OrgAdmin

Level 2 Group administrator SAG 1

Login: admin

Password: admin

Level 3 – Assessors from SAG 1

Login: demo - Password: demo

Login: assessor2 - Password: assessor2

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Level 1: Organisation administrator Apogee

The following entries are offered

Organisation details: Update here the identification data of your organisation as a whole (edit function)

I. CAF Scores; II. Good practices; III. Comments on the use of CAF

IV. CAF self-assessment eTool

SAG management: Introduce here the names of the different SAGs established by your organisation (new entry)Accounts management:- Create here the Group Administrators responsible for each of the SAGs (this person, or yourself, can now create the persons/assessors being part of his/her SAG)- View here the list of persons registered as Group Administrator and/or Assessor (with possibility to edit/delete)

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Level 2: Group administrator

The following entries are offered

IV. CAF self-assessment eTool

SAG management: Edit the data of your SAG Accounts management:- Create here the persons/assessors being part of your SAG- View here the list of persons registered as Assessor (with possibility to edit/delete)

View Results : here you have access to (and you can print)

the individual scores from the individual assessors (i.e. check who has made his/her contribution)

an overview of the strengths and areas of improvement reported by the different assessors

scores for (sub)criteria for the different assessors of the SAG with indication of min/max score, the median and the mean

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Group admin level: scoring info assessors

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Group admin level: info on strengths-AoI

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Level 3 : Assessor - entry

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Level 3 : Assessor - scoring

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Level 3 : Assessor - view scoring

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Level 3 : Assessor - accounts mgt

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Summary : steps

1. Request registration as a user (by Organisation administrator)

2. Organisation administrator creates SAGs

3. Group administrator creates assessor accounts

4. Individual assessors carry out self-assessment individually

5. Group administrator gathers the results, prepares the consensus meeting

6. Consensus meeting

7. Final results (strengths, areas of improvement, scores)

8. Ready to proceed with the action plan ...

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Contact details

EIPA CAF resource centre

EUROPEAN INSTITUTE OF PUBLIC ADMINISTRATION

P.O Box 12296201 BE MAASTRICHTTHE NETHERLANDS

Tel. +31 43 3296 317/328Fax +31 43 3296 296E-mail: caf@eipa-nl.com

Consult our EIPA web site: http://www.eipa.eu