5-the scanning program 20110503

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The Scanning Program allows the scanning of Universal Answer Sheets, using severalmodels of NCS and Scantron scanners. All student information and test results arestored in the Administrative Program. The manager has the ability to manually correctany forms that did not scan properly, or to manually input an entire answer sheetshould it be unscannable for some reason. Test results will be displayed the same in theAdministrative Program, whether the answers came from an answer sheet or from thestudent testing program.Supported models of NCS scanners are:

OpScan 2OpScan3OpScan4OpScan4XPOpScan5OpScan 6OpScan 7OpScan 8

Supported models of Scantron scanners are:ScanMark 2000ScanMark 2250ScanMark 2500ScanMark ES 2010ScanMark ES 2260ScanMark ES 2800

Getting StartedTo launch the Scanning program:

1. Click Start, find the listing for Official GED Practice Tests and select OPTScanning P r o g r ~ or, i f you created a desktop shortcut, double-click theprogram icon.2. Log in by entering the same instructor's user name and password that you

used in the Administrative Program. Click Yes to confirm your name and amessage to help you get started displays.There are three options in Scan Menu.

Select Begin Scanning i f the scanner has been configured and you are readyto scan answer sheets or manually enter student demographic data and testanswers.

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Select Configure Scanner to configure your NCS or Scantron scanner. Select Exit to exit the program.

Configuring the ScannerTo configure your scanner:

1. Click Configure Scanner on the Scan Menu. The "Configure Scanner" win-dow displays.Configure Scanner .

Scanner:

Cancel

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2. From the "Scanner" drop down list select NCS or Scantron.3. Select the default form to use.

For NCS scanners click Change to the right of the Default Form field. AnOpen window displays. From the OPT folder, select Z885.sds and clickOpen.

loo.k In: Ie - ~ P t ..

Open ICancel I

M

I .

Fi e 2 The Scantron default form is automatically entered in the Default Formbox as P-GED1.

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4. Click Configure on the Configure Scanner window. For NCS users, the following screen displays.

T r a n s p o r l - - - - - - - - - - - - - - - - - ~ Model: Itm1"i$i!iti ,

r Ba r CodeCommunicalions--------------------- ,Pori: ICOMl :Ell [D""07 B . ' ~ Paril.\'(0' Odd [5'"""", Bil']Baud: 138400 :E.JI ("'8 ("Even (. '2

r, NoneTimeout P' 'Wrile Operalions Log

Figure 3Select your scanner from the Model dropdown list. In the Communicationfields, make sure the following settings are selected:

Baud rate - 38,400 Data Bits - 7 Parity - Odd Stop Bits - 2

The Port setting should indicate to which port the Scanner cable is connected. I f you are unsure, refer to the User's Manual that came with yourcomputer. Scantron users see the following screen.

Port ----=-===-_.._-----=-,COM1: COM3:

COM2: COM4:

Cancel 1Figure 4

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5. Click the raclio button to the left of the port the scanner cable is plugged into.Click Save to save the settings; or click Cancel to close the window withoutsaving.Beg"n ScunningI f the scanner has been configured and you are scanning answer sheets or manuallyentering student data and tests answers, select Begin Scanning from the Scan Menu.The Select Teacher window displays.

1. Select your instructor name from the list and click OK. The window changesto Select Group.

2. Select the class where you'd like to enter the new data and click OK. TheStudent Data Entry window opens.-Student Data Entry

Teacher Mike BaileStllde sEntered 0= ..........

Enter Data USingj---==1lScanner . Dahl!! I

Figure 5 Click Scanner to begin scanning the answer sheets. Click Keyboard to manually enter student data and test answers.

To scan the answer sheets, insert the sheets into the scanner's hopper and click Scannerfrom the Student Data Entry window. The Scan Test Sheets window displays. Up to 40forms can be scanned per session.Scan T


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2. Click Start Scanning to scan the answer sheets. As each answer sheet isscanned, the count is reflected in the Students Scanned field (see Figure 6).I f there is a problem or i f an answer sheet jams, scanning stops, so you canfix the problem answer sheet and continue. The window below displays amessage seen for an NCS scanner when all answer sheets have been scanned.

Error(s): Last Document:r : - I n - p - u ~ t h==-o-p-pe-r-e-m-Pt-y---' GOLDENScanner not ready Expecting Sheet:

Start of document

Recovery:Add sheets to input hopper-

Resume Stop

Figure 7 Click Resume to resume scanning after loading the additional sheets intothe input hopper. Click Rescan Doc to rescan a document. I f there are no more forms to scan, click Stop to end the session and closethe window.Clicking Reset Scanner on the Scan Test Sheets window clears the scannerbuffers and deletes all scanned data. I f you are unable to find and fix theproblem with an answer sheet, click Done to save the data from the currentsession before selecting Reset Scanner.

3. When all of the sheets have been scanned, click Done on the Scan Test Sheetswindow. The Verify Student Data window displays. This screen shows thestudents' i l l number, their name, assignment status, and whether the systemcan score the test. I f the ID number is not found, it means the student has notbeen previously entered in the Administrative Program and a new studentrecord is added.

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10 Name Stalus Score3337 GOLDE N JANE ID nollound Yes

Validalel Salle Canoe I IFl e 8

Validate can be selected to verify the student demographic data and allscanned test data that was read by the scanner. Answer sheets with multiple marks and erroneous coding can be corrected with Validate. To validate, highlight the name of the student and click Validate.ISelect SeCtion ': . - - -

Student DataScienceSocial studiesReadingMathematicsWriting

Select DORefigure 9

Highlight the test section to validate and click Select.Make any necessary changes. To save the current entries, click Save and the program returns to theVerify Student Data window.

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To close the window without saving any changes, click Cancel.I f the student information is correct, click Save again on the Verify StudentData window.Warning: I f you do not click Save on the Verify Student Data window, thedata is not saved to the Official GED Practice Tests Administrative Programand the answer sheets must be rescanned. Remove can be selected at the Verify Student Data screen to deletethe highlighted student's data. A removed entry is deleted and notsaved to the database. Click Cancel to close Verify Student Data without saving any of thescanned data.

anually hlputl'ing Answer SheetsTo manually enter student data and tests answers from the answer sheet, clickKeyboard from the Student Data Entry window. The Select Section window displays.

1. If entering the student data and all test answers for a student, highlightStudent Data and click Select. Enter the student data into the appropriate fields. The First Name (maxi-mum 12 characters) an d Last Name (maximum 18 characters) fields arerequired. The ID Number field (maximum 20 characters) is also required.The ID number must be unique. You can also select the appropriate radiobutton for Identification Type and fill in the field for Birth Date. TheToday's Date field is automatically entered. To save the entries, click Save an d the program returns to the SelectSection window. To close the window without saving any changes, click Cancel.

2. Highlight the desired test from the Select Section window and click Select.The Science test screen is shown in Figure 10.

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[Test FOl!rn:1. ~ 2:3:

8: ~ 9:

10:

11:12:n';===-1lt15:

16: I,=---0:::-.17'18: J i = ~ 19: Jr - - . . . . : . . : . : ~ 20:

21:22:23:24:25:

~ a n o e l

Fl el0 To save the entered information, click Save and the program returns to theSelect Section window. To close the window without saving any changes, click Cancel.

Repeat step three for all of the tests taken.

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5-the scanning program 20110503

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