Minutes of a Parish Council Meetingheld in the Village Hall, Glebe Avenue, Orton Waterville on

Wednesday, 19 March 2008.

Present: Mrs G Thornley (in the Chair)Mrs D HarknessMrs J Stokes

Mr M Chambers

Mr C LongMr M Stone

Mrs J FarnhamMr G Masters

Mr J GillingsMr M Rowett

Members of the Public - two Press - none Ward Councillors - none

1. APOLOGIES FOR ABSENCE were received from Mr T Howlett, Mr M Smith and Cllr Mrs S Alien.

2. DECLARATION OF INTERESTS - Item 6a - Mr M Chambers (member of Orton Waterville Church)Item 8 - Mr C Long (member of Village Hall Committee)Item 8 - Mrs J Famham (member of Village Hall Committee)Item 5e - Mrs D Harkness (member of the Orton Contact Centre Committee)Item 9 - Mr G Masters (allotment tenant)Item 9 - Mr M Rowett (allotment tenant)

3. LOCAL POLICING MATTERS - There were no police present. It was reported that there had been a marked increasein Youth congregating and drinking around the vicinity of the shopping parade. It was agreed to inform the local beatofficers about this. Mr Chambers proposed and Mr Stone seconded that the light in Gannocks Close, nearest to thechurch, be upgraded to increase its output. This was carried.

4. MINUTES OF THE MEETING HELD ON 20 FEBRUARY 2008 - Subject to amendment, Mr Stone proposed and MrsFarnham seconded that the minutes be signed as a true and correct record. This was carried. Mrs Farnham had visitedthe allotments and recommended that they should not be divided immediately but that the situation should be reviewedas each allotment became vacant. This was omitted from the last minutes. Her recommendation was unanimouslyagreed.

5. MATIERS ARISING FROM THE MINUTES

(a) Dangerous Parking (Minute 5b)

Notice was received that Clive Goodman from the Highways Authority had agreed to meet with members at 7 pm on 16April 2008, prior to the next Parish Council meeting. He asked for a list of concerns prior to this meeting so that hecould prepare himself and be able to fully answer the Parish Council's queries on the night. It was agreed to include inthe issues to be raised the following items:

(i) Weight Restriction on Cherry Orton Road(ii) Parking Restriction at the Lay-By near Church Lane(iii) Crossing across Oundle Road to Nene Park

(b) Taekwando (Minute 5f)

No reply had been received from Mr Salehi as to whether the Parish Council's terms were acceptable.

(c) Martin Whelan (Minute 6b) - Mr Whelan has agreed to attend a meeting with the Parish Council at 7 pm on 18 June2008, prior to the Parish Council meeting.

(d) Elstone - A reply was received confirming that the trees and growth were coming from private land. The HighwaysAuthority is, therefore, carrying out a search to identify who is responsible for the maintenance of that area. Onceidentified, the Highways Authority will serve a notice on them. This reply was forwarded to Mr Courtney.

(e) Orton Community Contact Centre - Mrs Harkness reported that a meeting was held recently with Adrian Chapman fromthe City Council. It was confirmed that Ormiston were moving out of the Centre at the end of March and that theAdministrator will finish in May. The funding offered for one further year was not enough and a Business Plan is beingprepared.

6. CORRESPONDENCE RECEIVED

(a) Crime Prevention - An application was received from the PCC of SI. Maxy's Church requesting a grant under s.137 ofthe LGA towards a better security system. Mr Masters proposed and Mr Gillings seconded that £250 be granted. Thiswas carried with 1 abstention.

(b) Neighbourhood Environment Officer - Notice of the appointment of a Neighbourhood Environment Officer wasreceived. Mr Roy Clark offered to come to introduce himself to the Parish Council. It was agreed to invite him at 7 pmon the 16th July prior to the Parish Council meeting.

(c) Membership of ACRE - Cambridgeshire ACRE are updating their electronic system and a questionnaire was received.It was agreed to remove the Parish Council from their mailing list since it is no longer a rural parish.

(d) History ofOrton Waterville - Copies of this were received from Mr Killingsworth and it was agreed to write to thankhim for this and to ask if he had any objection to it going on the website.

(e) Parish Council Elections - Notices and advertisements were received from the City Council. It was agreed that our ownadvertisement on the website should remain but Mrs Harkness agreed to take some that the City Council had sent out.However, the City Council's official notices of the forthcoming elections should appear on the website.

(f) Don's Walk - A letter was received from Mr Hopper informing that more storm damage had occurred in Don's Walkand suggesting that the tree belt be inspected. Since this shelter belt is the responsibility of the City Council, it wasagreed to forward this letter to them.

7. BURIAL GROUND

Although the survey had been carried out, nothing further had been heard from the Architect. It was agreed to ask him toconfirm that he had received the results of the survey and also to confirm that he had all the information required to clearconditions C2 and C3 of the planning consent.

8. VILLAGE HALL

The tree had not been pruned and, in response to the Clerk's letter, a telephone call was received from Mr Simon Belham tosay that the bough referred to was healthy and not in danger of falling off. The City Council was therefore reluctant todeface a tree by pruning away healthy limbs. It was agreed that, if it is decided that the bough poses no threat to the VillageHall, the Clerk should request this in writing.

9. ALLOTMENTS

(a) Wvman WayA tree in the boundary hedge to the allotments had been blown down in the recent storms. It was agreed to ask MrHopper to quote for cutting it up into small sections and stacking it neatly within the hedgerow.

(b) Cherry Orton RoadThe allotment rents are coming in for the year 2008/9 and there is no long a waiting list for the allotments on thissite.

(c) Gostwick

There was no response from the tenant of plot 13A so it has been let to another tenant. The tenant of plot 20 hasrecently been in hospital and that was the reason he had not been able to keep his allotment tidy. He wishes to keepit and intends to cultivate it The new tenant at plot 9A has returned her contract but the cheque bounced and wasre-presented by the bank. The bank charge for this was £4 and will be another £4 if it bounces again. The Clerk haswritten to her for the £4 which is owing but so far it has not been paid

Mr Chambers proposed and Mrs Harkness seconded that, unless this money is paid by 1 April 2008, she is to begiven notice to quit. This was carried.

10. FINANCE AND ADMINIS1RATION

An invoice for the annual subscription was received from CALC with certain reductions including 2% if paid before31 March. However, since the Parish Council has elections this year, and a list of councillors is required, includingthe name of the Chairman, this cannot be done before the AGM in May. An additional £35 will be charged if theCouncil opts to receive paper communications rather than electronic communications. Since not all m~mbers are onemail, MrMastersproposed and MrRowett seconded that the extra charge be paid. This was carried.

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(a) The followinp; pavments were authorised

M Russell (pond maintenance)Peterborough Office Supplies (stationery)Ratcliff Land & Engineering Surveys (topographical survey)Hopper's Landscapes (tree branch removal)HM Revenue & Customs (Tax and NIC)Clerk's Salary (for March)BT (phone charges by Direct Debit)

(b) Income received to date

J Hopper - shed rentM Lodge - shed rentAllotment rentsBank Interest on Saver Plus Account

11. PLANNING MATTERS

(a) New applications since last month08/00143/FUL Extension at 32 Chisenhale

08/00204/FUL Car parking at Media House, Lynch Wood

(b) Decisions on previous applications

£40.00£127.12£934.13

£35.00£89.89

£398.55£130.09

£140.00£100.00

£34.00£176.76

No objectionNo objection

0710 1925/FUL Extension at 62 Chandlers, Orton Brimbles Approved

An application was received for another shop and flat at Mattey. It was agreed to ask for an extension of time toconsider this application.

12. WEBSITE

It was agreed to put the Minutes of the Annual Parish Meeting on the website.

13. MAINTENANCE AND OTHER MATTERS

The following matters were raised:

(a) A broken light on the roundabout at Lynch Wood Business Park, to illuminate the chevrons.(b) Growth obscuring the light on the public footpath from Charles Cope Road to bottom of Lady Lodge Drive.

It was agreed to notify the City Council of these.

14. ANYOTHERBUSINESS

There being no further business the meeting closed at 9.25 pm.

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